{"Department": "Finance", "Job Title Sort": "Accountant I/II/III", "Job Title": "Accountant I/II/III", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FNAccountant123.pdf", "SharePoint List ID": "522", "Salary Grade": "2/4/6", "pdf_url": "https://cob.org/wp-content/uploads/FNAccountant123.pdf", "pdf_file": "FNAccountant123.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Accountant I/II/III UNION:231\nSG:2/4/6\nDEPARTMENT: Finance CS: N\nFLSA: N\nEEO4CODE:PR\nJOB SUMMARY:\nMaintains full accounting responsibility for assigned departments and funds to ensure financial\ntransactions, records, statements, and reports comply with generally accepted accounting\nprinciples (GAAP) and Washington State Budgeting, Accounting, and Reporting System\n(BARS). Assists in preparation of Comprehensive Annual Financial Report (CAFR). Works with\nmanagement to design and implement solutions to resolve accounting and internal control\nissues and problems. Develops procedures to maintain the integrity of the general ledger and\nsubsidiary accounting systems. Facilitates informed management decisions by designing and\npreparing financial analyses, projections, reports, policies and procedures, and any other\nrecords necessary. Researches legal materials relevant to accounting problems and solutions.\nProvides accounting assistance and guidance to assigned City departments and accounting\nstaff. Accountant II may be assigned lead responsibility on special projects.\nAccountant III\nProvides leadership and performs advanced professional municipal accounting activities and\nfunctions; coordinates, prepares, researches, analyzes and interprets rules, regulations and\nfinancial data in the development, maintenance and reporting of City financial data and\naccounting systems. Responsible for preparing the CAFR, year-end closing entries, financial\nstatements and detailed reports. Recommends internal controls for assigned functions within\nthe City\u2019s accounting systems; prepares technical journal entries; monitors financial trends and\nprovides technical accounting assistance Citywide. Serves as lead in assigned areas.\nSUPERVISORY RELATIONSHIPS:\nReports to the Accounting Manager. Works under general supervision and the guidance of City\nand Department policies and procedures, applicable federal, state and local statues and\nindustry best practices. Receives guidance from management, mutual assistance from other\naccountants, and supplemental support from other accounting staff, as needed. May provide\ntechnical guidance and direct the work of subordinate staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Familiarizes self with operating activities of assigned departments and functions in\norder to properly account for those activities according to GAAP and BARS.\n2. Performs statistical computations, financial analyses, interpretations, projections, and\nrecommendations to facilitate informed management decisions.\n3. Designs flow of data, supporting documents and reports. Works with departments to\nensure accurate recording of activities into appropriate computerized accounting\njournals and ledgers.\n4. Communicates with assigned departments providing general guidance with\naccounting inquiries regarding revenue, expenditures, budgeting, account coding,\nand accounting system technical functions.\n5. Maintains the accounting system general ledger (GL), creating GL chart of accounts\nin accordance with BARS requirements, monitoring subsidiary system uploads,\npreparing periodic routine general ledger entries, performing account analysis and\npreparing correcting GL entries, and reviewing general ledger entries prepared by\nothers.\n6. Evaluates transactions and budgets; analyzes data and resolves discrepancies with\npersonnel in other departments or members of the public; monitors departmental\nusage of chart of accounts to ensure accurate classification of financial transactions\nunder BARS and GAAP.\n7. Working with Management staff, analyzes departmental internal controls and\narranges to correct deficiencies and/or recommends and assists in implementing\nnew controls to comply with audit recommendations and internal control standards\nand policies.\n8. Analyzes and reconciles the City\u2019s daily cash position to the bank reviewing various\ndata such as cash receipts, outstanding checks, Payroll, Accounts Payable,\ninvestment interest/principal payments, ACH/wire transfer activity, and subsidiary\nsystem imported financial data.\n9. Assists in preparing annual State Financial Report and CAFR with complete financial\nstatements, notes, and schedules as required. Maintains accounting records for\nindependent audit, working with auditors to minimize audit time and expense.\n10. Prepares monthly finance report for City Council, Finance Director, Accounting and\nBudget managers and the City website; performs analysis and research of YTD\nactual activity against budgeted and prior year activity.\n11. Prepares and reports business, sales, and leasehold taxes of Citywide businesses\nand operations to the WA State Department of Revenue.\n12. Researches and maintains understanding of current GAAP and BARS requirements\nand federal, state, and local regulations relevant to accounting problems and\nsolutions.\n13. Responds to Public Disclosure Requests; provides financial information as required.\n14. Communicates with outside agencies to resolve problems, provide information,\nexplain accounting procedures and discuss data anomalies or status.\n15. Accountant II\u2019s may be assigned lead responsibility for special and on-going\naccounting assignments such as the annual State Financial Report, Grants\nAccounting, and Indirect Cost Allocation Plan under the direction of the Accounting\nManager.\nACCOUNTANT III\n1. Performs all functions listed above.\n2. Under the direction of the Accounting Manager, prepares the CAFR; including financial\nstatements, notes, statistical sections, required supplementary information, required\nstate schedules, schedule of expenditures of Federal awards, and major fund analysis;\nin accordance with GAAP and GASB standards; striving to meet or exceed the\nstandards of the Governmental Finance Officers Association (GFOA) for Excellence in\nFinancial Reporting.\n3. Liaises with the State Auditor's office as assigned; providing extensive information,\npreparing reconciliation schedules and attesting to the validity of audit information for the\nannual WA State Financial Audit.\n4. Implements new GASB and BARS accounting standards; proactively identifies new\naccounting standards, completes analysis of effect, proposes implementation method,\ncoordinates project, prepares workpapers/analysis.\n5. Performs year-end closing; preparing journal entries; recording current debt, investment\nactivity, accruals, revolving loans, capital assets; verifying and tying out various balance\nsheet accounts, updating estimates, creating allowance for doubtful accounts; working\nwith Citywide departments gathering grant and capital asset project data to assure\ncompletion of process.\n6. Tracks investments, maintains investment software, reconciles investments with Bank\nSafekeeping statements, allocates investment interest to appropriate funds, and\nprepares monthly cash and investment reconciliation status reports.\n7. Maintains the City's capital asset records; overseeing the entry, tracking, and inventory\ncounts, preparing GL entries to record acquisitions, donations, CIP, disposition sales\nand retirements, depreciation, and reconciles the GL to the detailed subsidiary fixed\nasset records.\n8. Monitors and tracks compliance with City debt; providing financial data and analysis for\nissuance of debt; monitors/ensures that City's annual debt service payments are timely;\ntracks bonds proceeds spending schedule to monitor compliance with the Federal\narbitrage rebate rules and regulations.\nADDITIONAL WORK PERFORMED:\n1. Assists Accounting Manager to develop accounting policies and procedures that\nestablish appropriate methods for capturing reliable accounting data.\n2. Works with Information Technology Services Department to develop system\nprogramming support necessary to address accounting needs.\n3. Acts in accordance with City-wide and departmental goals and work programs.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, Abilities)\nKnowledge of:\n\u2212 Generally Accepted Accounting Principles (GAAP)\n\u2212 Washington State Budgeting, Accounting, and Reporting System (BARS)\n\u2212 Government Accounting Standard Board (GASB) Pronouncements\n\u2212 Washington State Auditor\u2019s Office (SAO) financial reporting rules and requirements\n\u2212 Government Accounting, Auditing, and Financial Reporting (GAAFR) rules\n\u2212 Comprehensive Financial Annual Reporting (CAFR) requirements\nWashington Finance Officers Association (WFOA) training and award opportunities\n\u2212 Government Finance Officers Association (GFOA) training and award opportunities\n\u2212 Washington State Department of Revenue (DOR) tax rules and reporting requirements\n\u2212 United States Census Bureau (USCB) LEOFF pension reporting\n\u2212 Cost accounting principles and the ability to apply them\n\u2212 Electronic accounting procedures and systems\n\u2212 City of Bellingham Municipal Code, ordinances, operations, policies and procedures\nSkill in:\n\u2212 Strong problem solving, decision making and time management skills and attention to\ndetail\n\u2212 Strong computer skills\n\u2212 Accurate advanced mathematical skills\n\u2212 Interpersonal skills including tact, patience and courtesy\n\u2212 Effective professional and positive interactions with difficult individuals\n\u2212 Recordkeeping and data entry\n\u2212 Report preparation and distribution\n\u2212 Written communication skills ensuring correct grammar, spelling, punctuation and\nvocabulary\nAbility to:\n\u2212 Maintain accurate financial and statistical records\n\u2212 Analyze complex financial statements and reports\n\u2212 Perform financial, statistical, budgetary and cost analysis\n\u2212 Provide technical expertise and information regarding accounting principles, practices,\nand policies\n\u2212 Prepare clear, concise, and comprehensive financial, statistical, and narrative reports\n\u2212 Perform internal control checks\n\u2212 Use, understand, assess needs and implement complex automated financial information\nsystems\n\u2212 Understand, interpret, and apply legal and financial documents, rules, and regulations\n\u2212 Perform a variety of mathematical and statistical calculations quickly and accurately\n\u2212 Use independent, professional judgment to interpret laws and regulations\n\u2212 Define problems, collect data, draw conclusions; apply common sense to solve complex\nproblems; and deal with a variety of variables in situations where only limited\nstandardization exists\n\u2212 Assure accounting procedure and practices compliance\n\u2212 Assess financial system needs and implements procedures for efficient financial\nmanagement improving electronic accounting procedures and systems\n\u2212 Maintain sustained attention to detail working under the pressure of rigid deadlines\n\u2212 Work effectively on several projects concurrently\n\u2212 Establish and maintain cooperative working relationships with other departments,\noutside agencies, and the general public\n\u2212 Communicate detailed accounting information clearly, concisely and effectively both\norally and in writing\n\u2212 Work independently from general instructions and broad work expectations\n\u2212 Organize work for maximum efficiency\n\u2212 Participate as a contributing member and leader of a service-oriented team\n\u2212 Adhere to current professional standards\n\u2212 Seek out and attend continuing education opportunities.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites.\nWORKING ENVIRONMENT:\nWork is performed in an office environment. Works extensively at a computer workstation.\nOccasional visits to operating departments in various locations is required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 This job description documents the full range of duties for an Accountant at the City of\nBellingham. Positions will be filled at the appropriate level based on requisite experience\nand training.\nIncumbents appointed to Accountant I are expected to perform the full range of\nAccountant I/II duties operating under the direction and guidance of more senior staff\nand are intended, over time, to demonstrate the competencies necessary to rise to the\nAccountant II level.\nIncumbents appointed to the Accountant II level are expected to perform the full range of\nAccountant I/II duties independently under general supervision and guidance after an\ninitial training period. It is expected that Accountants I and II will assume progressively\nresponsible tasks independently.\nIncumbents at the Accountant III level are expected to perform the full range of\nexperienced professional municipal accounting work independently under general\nsupervision. Incumbents are responsible for planning and carrying out assignments,\nresolving most conflicts that arise, coordinating work with others, providing technical\nleadership to subordinate staff and interpreting policies on own initiative within the\ncontext of established objectives and professional guidelines while keeping supervisor\ninformed of progress and potentially controversial matters.\n\u2212 Incumbents may receive a non-competitive promotion when they meet minimum\nexperience and training requirements for the next level and demonstrate capability,\nprovided adequate work and funding is available.\nAccountant I:\n\u2212 Bachelor's degree in Accounting, Finance, or directly related field required.\n\u2212 Professional accounting experience preferred.\n\u2212 Knowledge and experience in using integrated accounting software applications and\ndeveloping worksheets using electronic spreadsheet application software required.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nAccountant II:\n\u2212 Meets the requirements for Accountant I.\n\u2212 Minimum of three years of progressively responsible professional accounting experience\ndemonstrating full range of professional competency and experience providing technical\nleadership to junior professional staff required.\n\u2212 CPA or CMA, or equivalent knowledge and experience desired.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nAccountant III:\n\u2212 Bachelor\u2019s degree in Accounting, Finance or directly related field required.\n\u2212 Minimum of five years of professional governmental accounting experience\ndemonstrating full range of professional competency.\n\u2212 Experience providing technical leadership to professional staff.\n\u2212 Certified Public Accountant (CPA), Certified Management Accountant (CMA) or\nequivalent licensure preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: Sharon Skagen REVIEWED BY:\nKathryn Hanowell Andrew Asbjornsen\n3/82 Finance Director\nREVISED BY: Gary Pitcher\nKathryn Hanowell\n12/86\nDoug Merriman\nDarlene McLeod\n10/95\nLynn Carpenter\nLynn Starcher, SPHR\n8/97\nTherese Holm\nGary Smalling\nLynne Hill, PHR\n9/00\nL. Hill\n2/05\nA.Sullivan\n6/20"}
{"Department": "Municipal Court", "Job Title Sort": "Accounting and Customer Service Court Clerk", "Job Title": "Accounting and Customer Service Court Clerk", "Classification": "Court Clerk", "Bargaining Unit": "Union:1937", "Published File Name": "MCAccountingCustomerServiceCourtClerk.pdf", "SharePoint List ID": "594", "Salary Grade": "108", "pdf_url": "https://cob.org/wp-content/uploads/MCAccountingCustomerServiceCourtClerk.pdf", "pdf_file": "MCAccountingCustomerServiceCourtClerk.pdf", "text": "JOB TITLE: Accounting and Customer Service Court Clerk UNION:1937\nSG:108\nCLASSIFICATION: Court Clerk CS:N\nFLSA:Y\nDEPARTMENT: Municipal Court EEO4/SOC CODE:AS/43-4031\nJOB SUMMARY:\nThis position performs court clerk operational duties and a variety of skilled bookkeeping tasks\naccording to established bookkeeping and accounting principles and procedures. Operational\nfunctions include providing customer service to the public, scheduling and docketing;\ncoordinating cases with the law and justice community and the public; and arrangement for\nbench and jury trials. Accounting functions include receipting, balancing and depositing\npayments made by the public and other agencies; maintaining accounts and preparing financial\nrelated reports as needed for the Court. Responds to questions from the public about court\nprocedures and payment of court mandated fees.\nSUPERVISORY RELATIONSHIPS:\nReports to the Court Administrator. Receives direction and work assignments from the Chief\nDeputy Clerk. The Court Accounting Technician may assign work and provide technical\nguidance. Work is performed under general supervision and in accordance with comprehensive\nknowledge of complex applicable City, state and municipal court codes, regulations, policies,\nprocedures and guidelines.\nESSENTIAL FUNCTIONS:\nAccounting Assistant Functions:\n1. Maintains accounts by coding, processing and posting payables and receivables.\nPrepares and balances reports against actual income and expenses. Receipts,\nexonerates and forfeits bails/bonds, accounts payable and accounts receivable.\n2. Audits financial records for accuracy, posts and reconciles charges to invoices.\nReconciles cash drawer, clears the credit card reconciliation, prepares and seals the\nbank deposit documents.\n3. Assigns and processes accounts payable/receivable and purchase orders based on\ndocumentation, invoices and/or statements. Verifies receipts, charges, calculations and\nauthorizations. Follows-up on delinquent accounts and coordinates the collection of\noverdue accounts per law and procedure.\n4. Performs cashiering function by receipting, balancing and depositing payments received\nby the Court on a daily basis. Verifies internal audit checks with other cashiers.\n5. Responds to a variety of departmental and public requests for information relative to\nassigned function; provides requested information or service when authorized or refers\nto appropriate individual for response.\n6. Accepts and processes daily mail and delivery from all agencies.\n7. Performs back up duties for the Court Accounting Technician, as needed.\nCustomer Service Court Clerk Functions:\n1. Provides a full range of customer services to the public at the lobby counter. Assists with\ncompletion of time payment and community service documents. Explains court findings,\ndirectives and collection procedures to defendants. Accepts warrant surrenders and\nnotifies the court staff and/or law enforcement as needed.\n2. Exercises judgment in taking appropriate remedial action for recalling warrants, no\ncontact orders, driver\u2019s license suspensions, or collection actions in situations that are in\nerror or with unusual circumstances. Responsible for final verification and release of no\ncontact orders, firearm orders, and arrest warrants to various law enforcement, state and\nlocal agencies.\n3. Assists in scheduling hearings, pre-trial motions, bench and jury trials. Analyzes\nschedule for recommended modifications and resolves schedule conflicts with the\nattorneys, pro se defendants and law enforcement.\n4. Under the guidance of applicable City, state, and municipal codes, regulations, policies\nand procedures, assists with coordinating day-to-day activities, including making\nappropriate decisions for distribution of reports, hearing notices, and pertinent\ncorrespondence to the prosecuting attorney, defense attorney, and various other entities\nand individuals. Issues summonses and witness subpoenas. Assists in monitoring\nprobationers to assure compliance with court orders. Corresponds with community\nagencies regarding probationers.\n5. Responsible for the accuracy of the records pertaining to case dispositions and\nconvictions. Certifies and enters judgments into the state and federal judicial information\nsystems as permanent records. Issues driver\u2019s license suspension orders to the\nDepartment of Licensing and vehicle impound releases.\n6. May screen and assign individuals for indigent defense counsel by interviewing the\ndefendant for personal financial data and analyzing the individual\u2019s ability to pay, as\nneeded.\nADDITIONAL WORK PERFORMED:\n1. Performs office duties such as typing correspondence, creating graphs and producing\nreports. Assures such duties are responsive to court needs, requirements, schedules\nand timelines.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2212 General bookkeeping principles and practices.\n\u2212 General knowledge of governmental accounting and auditing practices.\n\u2212 Knowledge of standard business English usage, spelling, grammar and punctuation.\n\u2212 Working knowledge of Revised Code of Washington, Municipal Code, Municipal Court\nprocedures and processes, state and local court rules.\nSkill in:\n\u2212 Strong computer skills including data entry/retrieval, State of Washington Judicial\nInformation Systems, accounting software, database products, and spreadsheets for the\ndevelopment and maintenance of record keeping systems\n\u2212 Good interpersonal skills including the ability to work with distressed defendants and\nmembers of the public using courtesy, respect and good judgment.\n\u2212 Application of bookkeeping and fundamental accounting principles to the keeping of\naccount records and the preparation of financial reports.\n\u2212 Problem solving, organization, interpersonal sensitivity, adaptability, stress tolerance,\nand time management.\nAbility to:\n\u2212 Read, understand and apply ordinances, laws, policies and procedures applicable to\nscope of work.\n\u2212 Organize and prioritize work to meet deadlines and demands of peak season workloads\nwith a minimum of supervision while maintaining accuracy and attention to detail.\n\u2212 Develop recommendations to improve routines and procedures in area of assignments.\n\u2212 Communicate effectively with other co-workers with a spirit of cooperation and\nteamwork.\n\u2212 Maintain a problem-solving approach while dealing with interpersonal conflict or hostility.\n\u2212 Articulate policies and procedures to citizens and others in the criminal justice system.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Frequently operate a computer, 10-key calculator and office machinery such as a\nkeyboard, mouse, and phone;\n\u2212 Frequently read a computer screen;\n\u2212 Frequently communicate accurate information and ideas verbally and in writing;\n\u2212 Move between worksites;\n\u2212 Occasionally lift objects weighing up to 40 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Work is performed in a fast-paced, congested environment that experiences\nfrequent interruptions. Counter assignments routinely include interactions with angry, volatile, or\nmentally ill individuals who may be verbally abusive and/or threatening. This is a sedentary\nposition with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of clerical experience working in a court, probation, police record services or\nlegal environment.\nOR\n\u2212 Three years progressively responsible clerical experience with a focus on complex data\nentry, scheduling, recordkeeping and bookkeeping including two years of experience\nproviding support directly to the public or external customers. Two years of college level\neducation in criminal justice, sociology, business administration/accounting may be\nsubstituted for two years of general clerical experience.\n\u2212 Ability to type 45 wpm net required.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions, local background check\nand fingerprinting. Subject to re-check every five years.\n\u2212 Must be willing to sign confidentiality agreements with the State of Washington and the\nCourt in regard to ethical standards and database access and use.\nPREPARED BY: REVIEWED BY: _______________\nD. Peterson Darlene Peterson\nE. Weinberg Court Administrator\n4/23"}
{"Department": "Finance", "Job Title Sort": "Accounting Manager", "Job Title": "Accounting Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FNAcctMgr.jd.pdf", "SharePoint List ID": "34", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/FNAcctMgr.jd.pdf", "pdf_file": "FNAcctMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Accounting Manager E-PLAN\nSG:E2-11\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides direction and oversight to the City's accounting, financial reporting and internal control\nfunctions. Responsible for establishing and maintaining City-wide accounting systems and procedures\nand the training of City staff in their use. The Accounting Manager produces the City\u2019s Annual Financial\nReport and manages the annual audit process. Additionally, the position functions as a consultant to\nCity departments.\nSUPERVISORY RELATIONSHIP:\nReports to the Finance Director. Supervises professional accountants, accounting technicians,\naccounts payable personnel and other departmental support positions. Serves as a member of the\nFinance Department management team. Works independently under applicable City, State and\nprofessional regulations, policies, procedures and guidelines.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Directs the accounting function of the City, including the establishment and monitoring of City\nfinancial policies. Ensures that all financial accounting production meets conformance standards\nestablished by State and federal regulations and functions in an effective and efficient manner.\n2. Assists in the development, analysis and reporting of key financial information to City Council,\nstaff and the public. Communicates this information to State, federal and bond rating authorities\nas required. Produces the City\u2019s Comprehensive Annual Financial Report (CAFR).\n3. Establishes appropriate internal control procedures for the safeguarding of City assets and\nassists in the development of specific audit programs for investigation of areas of concern.\nCoordinates with department managers and Financial Analyst to resolve control issues. Reports\ninstances of non-compliance to Finance Director.\n4. Coordinates with the City\u2019s Information Technology Services Department to identify problems,\ndevelop corrective action and implement new software. Evaluates and provides systems\nsupport for accounting and financial reporting issues. Maximizes the potential of available\nsystems.\n5. Coordinates and provides staff training for all departments in the use of the City's financial\nprocedures, systems and reports.\n6. Hires accounting staff, regularly evaluates employee performance, investigates and resolves\npersonnel problems. Assigns work, provides direction, training and assistance with problems\nencountered by accounting staff. Ensures that quality accounting services are provided to City\ndepartments and that accounting procedures are followed.\nAccounting Manager Page 2\n7. Serves as a professional resource for City Council, department heads and City staff in the\ninterpretation of accounting and internal control requirements. Consults with departments to\ndevelop informative financial reporting systems that accurately reflect operational results.\nProvides analysis and assistance to departments in developing improved operating procedures.\n8. Organizes, controls and manages City-wide accounts payable. Monitors the workflow process\nand identifies and corrects weaknesses in internal controls.\nADDITIONAL WORK PERFORMED:\n1. Directs and coordinates the compilation of information for use in official statements and City\nordinances related to the issuance of long-term debt. Assists in the analysis of financing\nalternatives. Ensures that debt-issue management is in compliance with federal, State and\narbitrage regulations. Administers special assessment district financing (LID). Responsible for\noversight of debt service repayment.\n2. Liaison with the State Auditor\u2019s Office in the examination of City compliance with state reporting\nand regulatory requirements and the CAFR.\n3. Serves as a member of the City's Finance Systems Team. Assists in the development of\nrequests for information and requests for proposals.\n4. Answers questions from the general public concerning financial reporting issues.\n5. Provides budget support as needed.\n6. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of accounting principles including legal, technical and organizational\naspects, as well as the ability to research and implement the latest professional accounting\nstandards and principles.\n\u2212 Excellent knowledge of accounting, database and spreadsheet software applications. Ability to\nuse both personal computer and current City systems to work with the City's core financial data.\n\u2212 Strong knowledge and ability in financial management including cost/benefit analysis and\nbudget analysis.\nSkill in:\n\u2212 Excellent oral and written communication skills. Ability to present complex financial information\nto a variety of non-technical users.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith employees, other City staff, City Council and the public.\n\u2212 Management skills including leadership, supervision, instruction, problem analysis, decision-\nmaking, planning and organizing, management control, adaptability, stress tolerance and time\nmanagement.\nAbility to:\nAccounting Manager Page 3\n\u2212 Maintain the confidentiality of all sensitive information encountered while in the performance of\nduties.\n\u2212 Maintain punctual and consistent attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation. This\nis a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in accounting, finance or business administration required.\n\u2212 Four years of progressively responsible accounting or finance experience required.\n\u2212 Two years supervisory or management experience in the accounting or finance fields required.\n\u2212 Strong knowledge of computerized accounting procedures and spreadsheet/database\napplications required.\n\u2212 CPA or other professional accounting designation desired.\n\u2212 Experience in a governmental environment preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: Gary Pitcher REVIEWED BY:\nSteve Mahaffey Therese Holm, Finance Director\nREVISED BY: Doug Merriman\n6/96\nGary Smalling\nLynne Hill\nTherese Holm\n2/01"}
{"Department": "Finance", "Job Title Sort": "Accounts Payable Assistant", "Job Title": "Accounts Payable Assistant", "Classification": "Accounting Assistant III", "Bargaining Unit": "Union:114", "Published File Name": "FNAcctPayableAsst.jd.pdf", "SharePoint List ID": "35", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/FNAcctPayableAsst.jd.pdf", "pdf_file": "FNAcctPayableAsst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: ACCOUNTS PAYABLE ASSISTANT UNION:114\nSG:8\nCLASS TITLE: Accounting Assistant III CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nProvides high quality support and service to customers. Verifies and ensures the accuracy of all\nCitywide invoices presented to Accounts Payable. Identifies violations of City policies regarding travel,\nreimbursements, petty cash and City purchasing cards. Processes invoices, generate reports and\nissues checks for payment. Maintains Accounts Payable records. Instructs City employees on\nacquisition of goods, services and payment procedures.\nSUPERVISORY RELATIONSHIP:\nReports to the Accounting Manager. Work is performed under the guidance of local and State laws,\nordinances, regulations, City policies and contracts and public disclosure/privacy laws. May receive\nassignments from Accounts Payable Technician.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides an effective, accurate and responsive resource for Accounts Payable services for\nvendors, departments and the public.\n2. Audits invoices, reimbursements and other payment requests. Verifies sales and use tax\ncomputations, cost extensions, purchase order numbers, approval signatures and supporting\ndocumentation for compliance with regulations. Routes all payment requests to departmental\naccountant for approval. Coordinates with Accounting Technician, accountants and\ndepartments to edit documents for accuracy.\n3. Initiates monthly payments to City-wide contract vendors for ongoing services.\n4. Performs monthly processing and reconciliation of City purchasing card statements.\n5. Enters all pertinent invoice data into the Accounts Payable system in accordance with\ndepartment policy. Processes invoice cancellations, lost check affidavits and check voids.\nReviews cash requirement report with Accounting Manager, selects invoices for payment,\nreconciles to pre-check register and investigates any variances prior to check processing.\n6. Coordinates the printing of checks with Information Technology Systems Department, imprints\nsignature plate and prepares check remittances for mailing. Mails checks to vendors. Prepares\nmanual checks when necessary with approval of Accounting Manager.\n7. Provides the Accounting Manager with Accounts Payable reconciliation, City Council agenda\nbill, check registers and all supporting documentation following each check run. Submits all\ncheck registers to the Finance Director, initialed by Accounts Payable staff and the Accounting\nManager, for approval.\nFNAcctPayableAsst.jd.doc\nAccounts Payable Assistant Page 2\n8. Generates and distributes Claims Budget Distribution Report (weekly) and Remaining Balance\nReport (monthly).\n9. Edits data entry work of other Accounts Payable staff and ensure that all errors are corrected.\nADDITIONAL WORK PERFORMED:\n1. Participates in user groups and assist in staff training.\n2. Works on special assignments as required.\n3. Provides Departmental assistance with general office back up as needed.\n4. Cross-trains Accounting Technicians to perform Accounting Assistant duties.\n5. Performs back-up Accounts Payable Technician duties.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Ability to work quickly and accurately with strict attention to detail while processing a large\nvolume of data.\n- Ability to maintain the confidentiality of sensitive information and materials.\n- Excellent listening, oral and written communication skills.\n- Willingness and ability to work a flexible schedule, including overtime when needed, to meet\nshifting workload requirements.\n- Ability to accurately add, subtract, multiply, divide and compute percentages.\n- Ability to use a variety of office equipment, including 10-key, typewriters, multi-phone systems,\ncopiers, etc.\n- Strong computer skills, including financial accounting, spreadsheets and word processing.\n- High literacy skills, including reading, business and technical composition, knowledge of\nstandard English usage regarding punctuation, spelling, grammar and format.\n- Knowledge of City ordinances and departmental policies, procedures and contracts applicable\nto work performed.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the position.\nWORKING ENVIRONMENT:\nThe work is performed in an office environment with extensive work at a computer workstation.\nEnvironment includes a normal range of noise and distractions with very low risk.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of responsible accounting or bookkeeping experience required. Must include\naccounts payable experience. One year of college or vocational accounting coursework may\nsubstitute for one year of general experience.\n- Strong knowledge of computerized accounting systems required. Additional experience with\nWORD, EXCEL, and ACCESS preferred.\nFNAcctPayableAsst.jd.doc (2)\nAccounts Payable Assistant Page 3\n- Familiarity with generally accepted accounting principles, governmental accounting and contract\nprocedures preferred.\n- Keyboarding skills and ability to type a minimum of 45 wpm NET.\n- Accurate ten-key skills of 160 spm NET.\nPREPARED BY: C. Weinberg REVIEWED BY:\n8/97 Therese Holm\nFinance Director\nREVISED BY: C. Weinberg\nL. Hill _________________________\n10/00 Gary Smalling\nG. Smalling Accounting Manager\nL. Hill\n10/01\nCOMMISSION ALLOCATION:\nFNAcctPayableAsst.jd.doc (3)"}
{"Department": "Finance", "Job Title Sort": "Accounts Payable Technician", "Job Title": "Accounts Payable Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FNAcctPayableTech.jd.pdf", "SharePoint List ID": "36", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/FNAcctPayableTech.jd.pdf", "pdf_file": "FNAcctPayableTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Accounts Payable Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nActs as Accounts Payable Lead. Maintains vendor database and vendor aging list, negotiates terms\nwith new vendors, and reconciles year-end transactions. Coordinates with Purchasing Office to ensure\naccuracy of vendor records. Provides high quality support and service to customers. Verifies and\nensures the accuracy of all City-wide invoices presented to Accounts Payable. Enforces City policies\nregarding travel, reimbursements, petty cash and City purchasing cards. Processes invoices, generates\nreports and issues checks for payment. Maintains Accounts Payable records. Instructs City employees\non acquisition of goods, services and payment procedures.\nSUPERVISORY RELATIONSHIP:\nReports to the Accounting Manger. Works independently under the guidance of local and State laws,\nordinances, regulations, City policies and contracts and public disclosure/privacy laws. As Accounts\nPayable lead, assigns tasks and reviews the accuracy of work performed by Accounts Payable\nAssistants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides an effective, accurate and responsive resource for Accounts Payable services for\nvendors, departments and the public.\n2. Contacts new vendors to set up payment terms and negotiate discounts. Reviews vendor list at\nyear-end for accuracy and distributes Vendor Listing Report to departments.\n3. Conducts year-end closing, ensuring payments are processed in the appropriate year.\nCoordinates with Budget Office and departments to close or prepare commitments for\nreappropriation.\n4. Regularly reviews outstanding checks, coordinating efforts with the Unclaimed Property\nprocess.\n5. Maintains vendor master files to ensure accuracy of information and that payments are not\nduplicated. Obtains necessary information from vendors for 1099 reporting. Coordinates with\nPurchasing Office.\n6. Manages Accounts Payable records. Understands and applies City and Department record\nretention policies. Coordinates archiving of records.\n7. Audits invoices, reimbursements and other payment requests. Verifies sales and use tax\ncomputations, cost extensions, purchase order numbers, approval signatures and supporting\nFNAcctPayableTech.jd\nAccounts Payable Technician Page 2\ndocumentation for compliance with regulations. Routes all payment requests to departmental\naccountant for approval. Coordinates with accountants and departments to edit documents for\naccuracy.\n8. Initiates monthly payments to City-wide contract vendors for ongoing services.\n9. Performs monthly processing and reconciliation of City purchasing card statements.\n10. Enters all pertinent invoice data into the Accounts Payable system in accordance with\nDepartment policy. Processes invoice cancellations, lost check affidavits and check voids.\nReviews cash requirement report with Accounting Manager, selects invoices for payment,\nreconciles to pre-check register and investigates any variances prior to check processing.\n11. Coordinates the printing of checks with Information Technology Systems Department, imprints\nsignature plate and prepares check remittances for mailing. Mails checks to vendors. Prepares\nmanual checks when necessary with approval of Accounting Manager.\n12. Provides the Accounting Manager with Accounts Payable reconciliation, City Council agenda\nbill, check registers and all supporting documentation following each check run. Submits all\ncheck registers to the Finance Director, initialed by Accounts Payable staff and the Accounting\nManager, for approval.\n13. Generates and distributes Claims Budget Distribution Report (weekly) and Remaining Balance\nReport (monthly).\n14. Edits data entry work of other Accounts Payable staff and ensures that all errors are corrected.\nADDITIONAL WORK PERFORMED:\n1. Participates in user groups and assist in staff training.\n2. Works on special assignments as required.\n3. Provides Departmental assistance with general office back up as needed.\n4. Cross-trains Accounting Assistant to perform back-up A/P Accounting Technician duties.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to work quickly and accurately with strict attention to detail while processing a large\nvolume of data.\n\u2212 Ability to maintain the confidentiality of sensitive information and materials.\n\u2212 Excellent listening, oral and written communication skills.\n\u2212 Ability to work independently, exercising good judgment and complex problem solving skills.\n\u2212 Ability to effectively plan and organize a heavy workload to meet critical deadlines.\n\u2212 Willingness and ability to work a flexible schedule, including overtime when needed, to meet\nshifting workload requirements.\n\u2212 Ability to accurately add, subtract, multiply, divide and compute percentages.\n\u2212 Ability to use a variety of office equipment, including 10-key, typewriters, multi-phone systems,\ncopiers, etc.\nFNAcctPayableTech.jd (2)\nAccounts Payable Technician Page 3\n\u2212 Strong computer skills, including financial accounting, spreadsheet, word processing, database\nmanagement, graphics and web-based software.\n\u2212 Knowledge of, and the ability to apply, basic accounting principles and practices.\n\u2212 Thorough knowledge of City ordinances and departmental policies, procedures and contracts\napplicable to work performed.\n\u2212 High literacy skills, including reading, business and technical composition, knowledge of\nstandard English usage regarding punctuation, spelling, grammar and format.\n\u2212 Ability to serve as a lead worker: training, assigning duties and overseeing the work of others.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the position.\nWORKING ENVIRONMENT:\nThe work is performed in an office environment with extensive work at a computer workstation.\nEnvironment includes a normal range of noise and distractions with very low risk.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three years of responsible accounting or bookkeeping experience required. Must include\naccounts payable experience. One year of college or vocational accounting coursework may\nsubstitute for one year of general experience.\n\u2212 Strong knowledge of computerized accounting systems required. Additional experience with\nWORD, EXCEL, and ACCESS preferred.\n\u2212 Familiarity with generally accepted accounting principles, governmental accounting and contract\nprocedures preferred.\n\u2212 Keyboarding skills and ability to type a minimum of 45 wpm NET.\n\u2212 Accurate ten-key skills of 160 spm NET.\nPREPARED BY: Gordon Bennett REVIEWED BY:\n2/80 Therese Holm, Director\nFinance\nREVISED BY: D. McLeod, 1/86\nK. Sicktich, 5/86, 4/87\nG. Bennett CS/DM, 1/92\nA. Ringus/S. Boersma/C. Sellin, 1/96 Gary Smalling\nG. Smalling/L. Hill, 10/01 Accounting Manager\nCOMMISSION ALLOCATION:\nFNAcctPayableTech.jd (3)"}
{"Department": "Library", "Job Title Sort": "Adult Services Librarian", "Job Title": "Adult Services Librarian", "Classification": "Librarian II", "Bargaining Unit": "Union:114L", "Published File Name": "LIAdultServicesLibrarian.jd.pdf", "SharePoint List ID": "146", "Salary Grade": "L-2", "pdf_url": "https://cob.org/wp-content/uploads/LIAdultServicesLibrarian.jd.pdf", "pdf_file": "LIAdultServicesLibrarian.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Adult Services Librarian UNION:114L\nSG:L-2\nCLASS TITLE: Librarian II CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nJOB SUMMARY:\nDevelops and implements the library's Reader's Advisory service, and provides reference and\ntechnology assistance to the public. Promotes library services through active participation, networking\nand leadership in the community, and by developing and maintaining relationships with community\nmembers serving adults. Directs, creates and delivers Reader's Advisory programs for the public and\nprovides ongoing Reader's Advisory training for library staff. Manages and maintains the system wide\nadult fiction collection in all formats. Promotes library resources and services using current and\nemerging technologies.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Information and Reader Services. Works independently under the guidance of\ncity and library policies and procedures. Consults with staff as appropriate. May provide direction to\nother staff and volunteers as necessary.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements the library's Reader's Advisory service. Recommends books, films,\nmusic and other library and learning resources to individuals and community groups. Trains\nstaff in Reader's Advisory trends, methods and practices.\n2. Develops and maintains designated in-house and online collections to meet diverse\ncommunity needs; monitors community interests and trends, maintains awareness of local and\nregional issues, actively seeks information from staff and public, and reviews usage in order to\nassure the library's collection is relevant.\n3. Plans and implements programs for adults to fulfill current and anticipated community needs.\nNetworks and develops program partners in the community to maximize resources. Creates\nprogram publications and publicity, independently or in collaboration with other groups,\norganizations, or individuals. Monitors and evaluates program effectiveness.\n4. Utilizes social media and emerging technologies to contribute to an interactive and relevant\nvirtual library experience.\n5. Promotes library services through active participation, networking, and leadership in the\ncommunity and by developing and maintaining relationships with community members serving\nadults.\n6. Provides excellent reference and technology assistance by phone, online, and in-person.\n7. Develops, creates and maintains displays and collection lists, both in print and online, by\ncollaborating with staff and community organizations.\nAdult Services Librarian Page 2\nADDITIONAL WORK PERFORMED:\n1. Speaks publicly regarding library programs, conducts in-service training workshops, and works\nwith community groups and organizations to encourage or assist in their use of the library.\n2. Serves on the library's Programming Committee and on the Whatcom Reads Committee.\n3. Seeks grant opportunities and prepares grant requests.\n4. Prepares draft news releases and announcements about library services and events.\n5. Acts in a leadership role on a variety of special projects.\n6. Performs other duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Current principles and practices of public library service including an in-depth knowledge of\nreader's advisory, reference and information resources.\n- Library collection development practices.\n- Current trends, innovations, technologies, techniques and materials in the library profession.\n- Issues and events relevant to the City of Bellingham and the geographical area of Whatcom\nCounty.\n- Library operations, procedures and policies as well as relevant city policies.\nSkills in:\n- New and emerging technologies and software, including publishing software.\n- Integrating social media and other web tools to promote library collections and services.\n- Excellent written and oral communication including speaking to large and diverse audiences.\n- Effective problem solving.\nAbility to:\n- Think creatively and be willing to experiment in developing creative library programs and\nservices that engage the community.\n- Commit to the principles and \u2018best practices\u2019 in librarianship and customer service.\n- Convey enthusiasm about learning, books, library resources, and the library's role in the\ncommunity.\n- Adapt, be flexible and open to change.\n- Maintain a high energy level, be outgoing and enthusiastic.\n- Develop partnerships and lasting library-community relationships.\n- Promote the library through a variety of methods: social media, print materials, and online.\n- Provide exceptional customer service.\n- Apply new knowledge and skills.\n- Be accurate, thorough and timely in the completion of assignments.\n- Work independently and work well with others, including in a collaborative manner to achieve\ndesired outcomes. Network effectively with and reach out to local government, community\norganizations and individuals.\n- Work with a diverse population and the ability to handle a wide range of challenging situations.\n- Train, coach and mentor others.\n- Tolerate considerable ambiguity.\nAdult Services Librarian Page 3\n- Create materials using publishing software to promote the use of the library, showcase its\nservices, and convey necessary resources and community needs. Articulate, support and\nimplement the mission, goals, and policies of the Bellingham Public Library.\n- Demonstrate the City of Bellingham's Public Service Competencies of service orientation;\nresults orientation; and, teamwork and cooperation.\n- Maintain consistent and punctual attendance.\n- Physical ability to perform the essential functions of the job including:\n-hearing acuity and verbal ability sufficient to communicate using a telephone or in\nperson;\n-dexterity and near distance visual perception sufficient to operate office equipment,\ndesign documents and web pages and handle files and paperwork; and,\n-lift and transport 10-20 lbs. occasionally; up to 40lbs infrequently.\n-reach shelves from six feet high to floor level;\n-stand for up to three hours;\n-push a loaded book cart\nWORKING ENVIRONMENT:\nDuties are performed in the library and in the community with frequent interaction with co-workers and\nwith the public. Work is performed extensively at a computer work station with periods of prolonged\nsitting or standing. Station is often shared with other staff. Environment includes a normal range of\nnoise and other distractions working around specialized library equipment and standard office\nequipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- ALA accredited master\u2019s degree of library or information science.\n- 2 years of professional library experience directly related to the job to be performed.\n- Considerable experience in working with newer and emerging technologies including social\nmedia.\n- Experience developing and implementing library programs for adults.\n- Public library experience preferred.\n- Collection development experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Washington State certification as a librarian.\n- Must be willing to work various shifts depending upon the needs of the library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\n- Must pass Police Department criminal convictions records check and Washington State\nadult/child abuse record check prior to hire.\nPREPARED BY: D. Brewer REVIEWED BY:\nM. Sheplor Pamela Kiesner\nP. Kiesner Library Director\n1/06\nM.Sheplor\nP. Kiesner\n5/09\nREVISED BY: B.Farley\nP. Kiesner\nR.Mueller\n4/2012\nAdult Services Librarian Page 4"}
{"Department": "Parks and Recreation", "Job Title Sort": "Aquatic Center Cashier", "Job Title": "Aquatic Center Cashier", "Classification": "N/A", "Bargaining Unit": "NON 114", "Published File Name": "PAAquaticCenterCashier.jd.pdf", "SharePoint List ID": "169", "Salary Grade": "B3", "pdf_url": "https://cob.org/wp-content/uploads/PAAquaticCenterCashier.jd.pdf", "pdf_file": "PAAquaticCenterCashier.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Aquatic Center Cashier UNION:NON/114\nSG:B3\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nCollects admissions; processes purchase of passes and class registrations; answers questions\nregarding hours, class schedules and fees; greets customers and provides information regarding\nfacilities and programs.\nSUPERVISORY RELATIONSHIP:\nReceives close supervision and direction from and reports to the Aquatic Center Accounting\nTechnician. However, may also receive some assignments from the Aquatics Manager or Recreation\nCoordinators. Works under the guidance of Department policies and procedures to complete daily\ntasks.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Collects admissions using computer program; processes purchase of passes and class\nregistrations.\n2. Maintains cash drawer, handling of cash exchange with patrons and reconciliation closeout.\n3. Greets patrons as primary receptionist; provides information regarding admission fees, private\nrentals and class schedules/fees, private lessons, and any other information regarding events\ntaking place at the Aquatic Center. Books facility registrations for classes and pass sales, and\nreservations for rentals and private lessons.\n4. Maintains wait list on existing or future programs offered and works to market and fill courses.\n5. Answers telephones and takes or routes messages to appropriate staff. May sort and route\nincoming mail and prepare outgoing mail.\n6. Maintains lost-and-found including laundering, sorting and care of claimed or found items.\nADDITIONAL WORK PERFORMED:\n1. Performs related duties as assigned, such as basic general office work such as typing, filing or\nfaxing tasks.\n2. May be responsible for pool opening and/or closing procedures, starting cash register and\nlogging onto registration program.\nPAAquaticCenterCashier.jd.doc\nAquatic Center Cashier Page 2\n3. Performs data entry into computerized registration program.\n4. Assists Aquatic Center Accounting Technician with accounts receivable and accounts payable.\n5. Assists with facility emergencies, first aid, CPR, crowd control and clean-up.\n6. Monitors restroom and locker room facilities; performs minor cleaning and restocking of paper\nsupplies.\n7. During emergency weather conditions, may assist with snow removal or sanding to ensure safe\npatron access to pool facilities.\n8. Attends in-service meetings.\n9. May be assigned special projects.\n10. Performs other related duties of a similar nature or level.\nKNOWLEDGE AND SKILLS:\n\u2212 Thorough knowledge of office practices, procedures, and equipment.\n\u2212 Ability to understand and clearly explain Department policies and procedures.\n\u2212 Ability to organize, prioritize, and independently perform work assignments.\n\u2212 Ability to do repetitive work quickly, accurately, and with close attention to detail in an\natmosphere of frequent interruptions.\n\u2212 Knowledge of basic math skills including the ability to add, subtract, multiply, and divide with\naccuracy.\n\u2212 Ability to operate standard office machines such as calculator, typewriter, and computer\nterminal.\n\u2212 Ability to operate a cash register, accurately and rapidly exchange money, and record\ntransactions.\n\u2212 Ability to communicate effectively with other employees and the general public using courtesy,\ntact, and good judgment.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties including:\n\u2022 sitting or standing for long periods of time;\n\u2022 visual acuity to read a computer screen and a typeset page;\n\u2022 fine finger dexterity to operate a cash register and computer keyboard and mouse, etc;\n\u2022 occasionally lift up to 30 pounds for office supplies and snow/sanding duties.\nWORKING ENVIRONMENT:\nWork is generally performed in an office environment, with frequent interaction with the public in person\nand by telephone. Requires some walking on wet or slick surfaces around pool area and some lifting of\nheavy supplies and materials.\nPAAquaticCenterCashier.jd.doc\nAquatic Center Cashier Page 3\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of experience as a cashier or related experience handling money required.\n\u2212 Previous receptionist or customer service experience preferred.\n\u2212 Office/clerical experience performing tasks such as filing, answering phone, data entry/retrieval\npreferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass local police and Washington State Adult/Child Abuse records check prior to hire.\n\u2212 Obtain and maintain a first aid and CPR Certification within 3 months of hire.\n\u2212 Willingness and ability to work flexible and/or additional hours which may include evenings,\nweekends and holidays.\nPREPARED BY: Lori Jacobson REVIEWED BY:\nAndy Rowlson Paul Leuthold\n4/08 Parks and Recreation Director\nPAAquaticCenterCashier.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Aquatic Invasive Species Program Assistant", "Job Title": "Aquatic Invasive Species Program Assistant", "Classification": "Program Assistant", "Bargaining Unit": "Union:1937", "Published File Name": "PWNRAISProgramAssistant.pdf", "SharePoint List ID": "409", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PWNRAISProgramAssistant.pdf", "pdf_file": "PWNRAISProgramAssistant.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: AQUATIC INVASIVE SPECIES PROGRAM ASSISTANT UNION:1937\nSG:106\nCLASS TITLE: Program Assistant CS: Y/Entry\nFLSA: Y\nDEPARTMENT: Public Works - Natural Resources EEO4CODE:TE\nJOB SUMMARY:\nThe Aquatic Invasive Species Program Assistant is responsible for assisting with all aspects of the\ncoordination and implementation of the Aquatic Invasive Species (AIS) Prevention Program to\nprevent the spread of aquatic invasive species to and from Lake Whatcom and Lake Samish.\nAssists with the hiring, training, and day-to-day oversight of AIS Prevention Program staff. Interacts\nwith members of the public, collects and tracks survey information, provides boat inspection and\ndecontamination services and communicates with other state and local government staff.\nResponsible for assisting the Aquatic Invasive Species Program Coordinator with development and\nimplementation of early detection monitoring and rapid response plans, communication of\nmanagement decisions, coordination of daily and weekly job assignments, ensuring provision of\nprofessional level of service, and resolution of conflicts.\nSUPERVISORY RELATIONSHIP:\nReports to the Aquatic Invasive Species Program Coordinator. Works under general supervision in\naccordance with City and departmental policy and procedures and applicable federal, state and\nlocal statutes, regulations and guidelines. Assists in daily oversight of lower classified AIS\nPrevention Program staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists the Aquatic Invasive Species Program Coordinator with development and\nimplementation of early detection monitoring and rapid response efforts, communication,\ncoordination of daily and weekly job assignments, ensuring a high level of customer service\nto the public, and resolution of conflicts.\n2. Assists in the hiring and training of lower classified AIS Prevention Program staff. Provides\nsupport in reviewing experience and training requirements, implementing the annual open\nhouse hiring event and participating in oral board interviews and reference checks. Leads\ndecontamination training for new staff, assists in providing presentations and preparing\nlogistics for staff training such as scheduling, materials, agendas, and exercises.\n3. Provides day-to-day oversight of assigned lower-classified AIS Prevention Program staff in\nthe absence of the supervisor. Provides input on performance reviews for staff.\n4. Coordinates the scheduling of all on-site watercraft inspection appointments. Answers AIS\nhotline and schedules on-site appointments, reserves vehicles, prints appointment sheets\nand ensures records are up to date.\n5. Provides information to the public on aquatic invasive species prevention, monitoring, and\nmanagement activities. Assists with the development of all training and outreach materials.\n6. Conducts and oversees the decontamination of all high-risk watercraft. Coordinates and\nschedules maintenance of decontamination equipment. Performs detailed watercraft\ninspections for the prevention of the spread and establishment of aquatic invasive species in\nLake Whatcom and Lake Samish as needed.\n7. Conducts vessel history surveys with recreational boaters and inputs data collected into the\nonline inspection database.\n8. Researches and evaluates sampling and analysis methods and procedures related to\naquatic invasive species detection.\n9. Assists in recruiting and training volunteers and organizations to monitor for and identify new\nAIS populations.\n10. Analyzes and manages data to generate technical reports, tables, and figures for the\nAquatic Invasive Species Program annual report.\n11. Participates and provides feedback in regular staff meetings to assess the effectiveness of\nthe Aquatic Invasive Species Program. Assists in development of program performance\nstandards.\n12. Communicates with and reports logistical needs to the Aquatic Invasive Species\nCoordinator.\n13. Represents the Aquatic Invasive Species Program at various educational booth exhibits,\ndisplays, fairs, meetings, and conferences.\n14. Maintains accurate inventory of all gear, equipment, and program materials and submits\ntimely replacement/replenishment requests to management staff as needed.\nADDITIONAL WORK PERFORMED:\n1. Provides written and verbal reports as requested.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Lake ecological and social issues.\n\u2212 Aquatic invasive species identification, biology, and monitoring protocols.\n\u2212 Issues associated with invasive species such as vectors for spread, prevention strategies and\nimpacts.\n\u2212 Basic watercraft design and operation.\n\u2212 Microsoft Office software programs including Word, Excel and PowerPoint.\nSkill in:\n\u2212 Excellent oral communication.\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Effective writing and record keeping.\nAbility to:\n\u2212 Obtain knowledge of the Lake Whatcom Management Program's purpose, policies and\nprocedures, functions, and practices.\n\u2212 Professionally interact with other staff, the public and partner agencies.\n\u2212 Implement appropriate control protocols with high-risk watercraft.\n\u2212 Participate in various program trainings.\n\u2212 Work independently or as a member of a team depending on project needs.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Compose and produce reports, documents and related material.\n\u2212 Work with and manage large databases.\n\u2212 Use tablets and smart devices in the field.\n\u2212 Adapt and be flexible.\n\u2212 Communicate remotely (via email and telephone) and in person.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Use computer and office equipment, as well as tablets and smart phones for data collection in\nthe field\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Stand for long periods of time during inclement hot and cold weather;\n\u2212 Frequently operate a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Bend, squat, climb, and reach on a frequent basis to inspect all internal compartments\nand surfaces of boats and trailers;\n\u2212 Travel on foot to remote areas with uneven ground;\n\u2212 Travel and movement on a boat;\n\u2212 Collect and input monitoring and inspection data during inclement weather; and,\n\u2212 Occasionally lift and carry up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed both in an office setting at a computer workstation and outdoors near water\nbodies at both rural and urban locations, exposing employee to inclement weather, noise, fumes,\nand traffic hazards. Employee may experience prolonged periods of sitting when working in the\noffice environment. Employees are required to use appropriate safety equipment and follow\nstandard safety practices. Requires flexible working hours; including early mornings, evenings,\nweekends and holidays.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High School Diploma OR a General Equivalency Diploma (GED).\n\u2212 Minimum of two years of relevant work experience providing program support in an\nadministrative or technical environment.\n\u2212 One-year experience in a team leader role.\n\u2212 One-year experience working with the public on a daily basis in public outreach, customer\nservice or similar experience.\n\u2212 Course work in environmental science or knowledge of lake ecology. Lake Whatcom and\nLake Samish aquatic ecology preferred.\n\u2212 Two seasons of AIS Prevention Program experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the skills, knowledge and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver's license and satisfactory driving record. Must provide a three-\nyear driver's abstract prior to hire.\n\u2212 At least 18 years of age.\n\u2212 Flexible working hours; including early mornings, evenings, weekends and holidays.\n\u2212 Ability to obtain Watercraft Inspection Training - Level II certification within one year of\nemployment.\n\u2212 Employment contingent upon passing a Washington State Adult/Child Abuse records check,\ncriminal conviction, and local background check.\nPREPARED BY: T.Ward/A.Faria 3/17 REVIEWED BY:\nRenee LaCroix, Asst. Director\nPublic Works Natural Resources\nREVISED BY: T. Ward 12/20\nE. Weinberg\n12/20"}
{"Department": "Parks and Recreation", "Job Title Sort": "Aquatics Manager", "Job Title": "Aquatics Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAAquaticsManager.jd.pdf", "SharePoint List ID": "171", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PAAquaticsManager.jd.pdf", "pdf_file": "PAAquaticsManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Aquatics Manager UNION:231\nSG:6\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProfessional recreation position responsible for creating community recreational aquatics opportunities.\nUnder the general direction of the Recreation Manager, establishes goals and objectives, and plans,\ndevelops, implements, and evaluates aquatics recreational opportunities and facilities. Responsible for\nthe financial, material and personnel resources needed to accomplish a specialized service function.\nAdditional duties include budget preparation and monitoring, hiring and supervision of assigned staff.\nDirects preparation of publicity for programs. Networks with a variety of public agencies and community\norganizations for program needs.\nSUPERVISORY RELATIONSHIP:\nReports to Recreation Manager. Work is performed under general guidance and direction according to\nCity and Department policies and procedures as well as state and federal rules, regulations, and\nguidelines. Provides direct supervision to staff including Recreation Coordinators, Recreation\nInstructors, Aquatics Center Cashiers, regular non- benefitted staff, volunteers, and lower level staff as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages and supervises the Aquatics program area in the Recreation Division; plans,\nimplements, and supervises a wide variety of year-round Aquatics recreational opportunities for\npeople of all ages and abilities.\n2. Effectively hires, trains, supervises, evaluates and manages performance of assigned staff in\nthe program area. Takes corrective action with staff, as appropriate. Reviews and approves\nemployee timesheets and oversees scheduling of staff. Establishes systems and methods for\ntraining, motivating, and supervising the work team and a system of communication and\ncooperation among staff.\n3. Conceptualizes, develops, coordinates, and monitors activities and events for all ages and\nabilities. Oversees scheduling of program activities. Evaluates program activities and overall\nprogram area, identifying strengths and opportunities for improvement. Compiles reports and\nrelated paperwork.\n4. Serves as manager of Aquatic activities, staff and programs, providing technical expertise,\ninstructor training, and direction. Supervises and manages activities in program registration,\nfacility rentals, point of sales, revenue reconciliation, accounts receivable and payable and\npublic information.\nPAAquaticsManager.jd.doc\nAquatics Manager Page 2\n5. Coordinates and facilitates information flow with other public agencies and community\norganizations. Oversees preparation of program publicity.\n6. Prepares annual budget for manager\u2019s review. Implements and monitors approved budget.\nSubmits reports to manager and outside advisory boards.\n7. Develops program goals and objectives; organizes and delegates day-to-day operations and\nspecial projects. Develops policies and procedures for program areas or division.\n8. Responsible for oversight and scheduling of program facilities. Contacts appropriate party\nregarding needed maintenance of facilities. Oversees ordering and inventory maintenance of\nsupplies and equipment.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area. Keeps\ncurrent in new developments in the field through professional memberships, attending\nconferences and networking with professionals.\n2. May serve as a technical resource for capital improvements and remodels of Aquatic facilities.\n3. May perform physical activities in programs and events, to include moving, lifting, pushing,\ncarrying equipment or supplies.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of the field of municipal Aquatics recreation that is inclusive of programs for\nall ages and abilities.\n\u2212 Working knowledge of relevant government and/or community recreational institutions,\norganizations, procedures, and processes. Familiarity with area communities and environments.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2212 Working knowledge of aquatic related operation systems.\n\u2212 Working knowledge of Department operations and procedures, federal, state, and local\npertinent regulations.\nSkill in:\n\u2212 Strong management skills including leadership and supervisory skills, problem analysis and\ndecision-making, planning and organizing, management control, adaptability/flexibility and time\nmanagement.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, program participants, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2212 Strong computer skills including word processing software.\nPAAquaticsManager.jd.doc\nAquatics Manager Page 3\nAbility to:\n\u2212 Demonstrate strong work ethic and strong customer service orientation. Conduct self at all times\nin accordance with the ethical standards required of public officials and employees.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Deliver public presentations of technical material in an understandable manner to citizens,\nschool groups, officials, or board members.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n- Ability to tread water for 2 minutes using legs only with arms crossed on chest;\n- Ability to swim 300 yards with 100 yards crawlstroke, 100 yards breaststroke, and 100 yards\neither stroke;\n- Ability to swim 25 yards and recover 10 lb. brick from 6 feet depth and swim 25 yards\nholding brick with both hands at surface and exit pool in under 1 minute and 40 seconds;\n- Ability to recover a 10 lb. brick from 12 feet;\n- Hearing and speaking to exchange information, dexterity of hands and fingers to operate\npool maintenance equipment, visual ability to read and analyze chemical tests, ability to sit\nor stand for extended periods of time, ability to kneel, crouch, or bend at the waist to\nconduct tests, lift patrons or materials of 50 lbs;\n- Visual acuity to read a computer screen and a typeset page;\n- Fine finger dexterity to operate a computer keyboard and mouse;\n- Communicate verbally, in person and over the phone.\nWORKING ENVIRONMENT:\nWork is performed year-round at the indoor Aquatics Center. Much of the work is performed in an office\nsetting with access to standard low-risk office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in recreation or related field.\n\u2212 Minimum of two (2) years of experience coordinating aquatics program(s) required; four (4)\nyears preferred.\n\u2212 Minimum of two (2) years of supervisory or lead worker experience required.\n\u2212 Experience working with individuals with special needs preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license by time of hire and good driving record. A three-year\ndriving abstract must be submitted prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must pass a pre-employment drug screening.\nPAAquaticsManager.jd.doc\nAquatics Manager Page 4\n\u2212 Current Lifeguarding Instructor and Instructor Trainer and Water Safety Instructor and Instructor\nTrainer certifications required.\n\u2212 Current Lifeguarding, First Aid, CPR for the Professional Rescuer, Automated External\nDefibrillation, Administering Emergency Oxygen, and Bloodborne Pathogens Training\ncertifications required.\n\u2212 Current Pool Operator\u2019s certification required.\nPREPARED BY: S. Skagen REVIEWED BY:\nK. Hanowell Leslie Bryson\n8/85 Director, Parks and Recreation\nREVISED BY: D. Henrie\n8/90\nD. McLeod\nD. Henrie\n10/96\nL. Hill\nD. Henrie\n1/05\nL. Jacobson\nM. Bianconi\nR. Delker\n12/18\nPAAquaticsManager.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Aquatics Recreation Supervisor", "Job Title": "Aquatics Recreation Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PARecreationSupervisorAquatics.pdf", "SharePoint List ID": "640", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PARecreationSupervisorAquatics.pdf", "pdf_file": "PARecreationSupervisorAquatics.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Aquatics Recreation Supervisor\nUNION:231\nSG:4\nDEPARTMENT: Parks and Recreation, Aquatics CS:N\nFLSA:N\nEEO4/SOCCODE:PR/39-1014\nJOB SUMMARY:\nSupervises aquatics staff assigned to program area; plans, organizes and assigns work; monitors\nand evaluates performance; trains staff and ensures standards and service levels are met. Under\nthe direction of the Aquatics Manager, plans, develops, implements, and evaluates recreational and\ncompetive aquatic opportunities for people of all ages, abilities and backgrounds. Oversees\ndevelopment of program publicity materials. Develops and maintains relationships with a variety of\npublic agencies and community organizations related to the program area.\nSUPERVISORY RELATIONSHIP:\nReports to the Aquatics Manager. Work is performed under general supervision and the guidance\nof City and departmental policies and procedures and state and federal rules, regulations and\nguidelines. Provides supervision to assigned staff including regular non-benefited staff and other\npersonnel as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs and monitors the work of assigned staff to provide a wide variety of\nyear-round Aquatics recreational opportunities for people of all ages and abilities. Effectively\nrecommends hire, trains, supervises and evaluates performance. Conducts pre-disciplinary\ninvestigations; recommends and delivers corrective action as appropriate. Establishes\nsystems and methods for training, motivating and supervising the work team and a system\nof communication and cooperation among staff. Reviews and approves employee\ntimesheets and oversees scheduling.\n2. Plans, develops, implements and evaluates recreational and competitive aquatic\nopportunities for people of all ages, abilities and backgrounds. Provides feedback and\nrecommendations to manager on areas for change and improvement. Oversees calendar\nand scheduling of program activities. Resolves scheduling issues. Compiles reports and\nrelated paperwork. Purchases supplies to meet program and facility needs.\n3. Provides input on program area budget; develops recommendations for management\nreview. Implements and monitors approved budget.\n4. Assists Aquatics Manager in improving and updating processes and programs through\nparticipation in special projects and program assignments. Assists with the development of\ngoals and objectives.\n5. Serves as the Aquatics Division software administrator for program registration and general\nledger functions. Develops and implements processes; operates and troubleshoots\nsoftware; and, plans, schedules and delivers user training to Aquatics and other department\nstaff.\n6. Serves as Aquatics Division website administrator and social media content creator.\nDevelops or oversees the development of informational and communication materials in\naccordance with City and Departmental policies and practices. Leads promotion and\npublicity of programs and facility availability.\nADDITIONAL WORK PERFORMED:\n1. Conducts, attends and participates in a variety of team or departmental meetings.\n2. Acts as resource to management and employees regarding program area. Keeps current in\nnew developments in the field through professional memberships, attending conferences\nand networking with professionals.\n3. Occasionally fills in during staff absences. May perform physical activities in programming\nas needed.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of the field of municipal recreation that is inclusive of programs for all\nages and abilities.\n\u2212 Working knowledge of aquatic related operation systems.\n\u2212 Working knowledge of Department operations and procedures as well as pertinent federal,\nstate and local regulations.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and labor\ncontract provisions applicable to the workgroup.\nSkill in:\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, program participants and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, procedures and\norganizational communications.\n\u2212 Strong computer skills including word processing software, registration management\nsoftware and web-based applications.\n\u2212 Strong supervisory and leadership skills, including the ability to plan and organize the work\nof others and train employees in work processes and techniques.\n\u2212 Adaptability/flexibility and time management.\nAbility to:\n\u2212 Demonstrate strong work ethic and strong customer service orientation. Conduct self at all\ntimes using courtesy, tact and good judgement.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Tread water for 2 minutes using legs only with arms crossed on chest;\n\u2212 Swim 300 yards with 100 yards crawlstroke, 100 yards breaststroke and 100 yards\neither stroke;\n\u2212 Swim 25 yards and recover 10 lb. brick from 6 feet depth and swim 25 yards holding\nbrick with both hands at surface and exit pool in under 1 minute and 40 seconds;\n\u2212 Recover a 10 lb. brick from 12 feet;\n\u2212 Occasionally operate pool maintenance equipment;\n\u2212 Read, interpret and analyze chemical tests;\n\u2212 Occasionally kneel, crouch and bend at the waist;\n\u2212 Occasionally travel between worksites;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, copier, scanner;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting and requires sitting or standing for extended periods\nat a computer work station. Moves throughout City facilities and worksite locations, including City-\nowned beaches.There is a possibility of exposure to hostile and offensive language and behavior\nfrom interactions with the public.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associates degree in recreation or related field.\n\u2212 Two years of experience coordinating aquatics programs.\n\u2212 Two years of lead or supervisory experience.\n\u2212 Experience with facility supervision required.\n\u2212 Experience working with individuals with special needs preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\nposition will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving\nabstract must be submitted prior to hire.\n\u2212 Employment contingent upon passing a criminal background check and child and vulnerable\nadult abuse records check.\n\u2212 Must pass a pre-employment drug screening.\n\u2212 Must possess Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) certification\nwithin 6 months of hire and maintain current throughout employment.\n\u2212 Must possess the following American Red Cross certifications and maintain current\nthroughout employment: Administering Emergency Oxygen, Bloodborne Pathogen Training,\nFirst Aid, CPR/AED for the Professional Rescuer, Waterfront Lifeguard Training,\nLifeguarding Instructor and Water Safety Instructor.\n\u2212 Must possess the following American Red Cross certifications within 3 years of hire and\nmaintain current throughout employment: Water Safety Instructor Trainer and Lifeguard\nTraining Instructor Trainer\nPREPARED BY: REVIEWED BY:\nM. Bianconi Nicole Oliver\nE. Weinberg Parks and Recreation Director\n3/2023"}
{"Department": "Public Works", "Job Title Sort": "Asset Manager", "Job Title": "Asset Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWAssetManager.jd.pdf", "SharePoint List ID": "484", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/PWAssetManager.jd.pdf", "pdf_file": "PWAssetManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Asset Manager E-PLAN\nSG:E2-11\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nThe Asset Manager is responsible for ongoing development and implementation of asset\nmanagement principles and practices in all divisions of the Public Works Department. Develops,\nrecommends and implements Asset Management policy and strategy for the Public Works\nDepartment. Oversees the means and methods for collecting, analyzing, and reporting on data used\nto support complex risk-based decision making using accepted asset management principles and\npractices; develops and coordinates data collection programs related to Public Works business\noperations; supports strategic planning and prioritization and oversees use of specialized software\nfor data collection and reporting. Oversees work of staff in documenting business processes and\nadoption and use of continuous improvement processes. Responsible for management, planning,\nbudget control, staffing and work standards for the Asset Management section.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director for Public Works/Operations Division. Work is performed under\ngeneral guidance and direction and the guidance of City and departmental policies and procedures,\napplicable federal, state and local regulations, and industry best practices. Serves as a member of\nthe expanded Public Works Management team. Supervises professional and technical staff assigned\nto the Asset Management section.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, and directs the operations of the Asset Management section. Oversees the\ndevelopment and implementation of an asset management program which incorporates a\ncomprehensive computerized work management system. Schedules and prioritizes work\nactivities; makes necessary arrangements for technical resources, procedures, manuals,\nsupplies, equipment, budget management, planning and oversight and staffing.\n2. Responsible for hiring, establishing performance standards, conducting performance\nappraisals and recommending disciplinary action as necessary. Plans, organizes, schedules\nand coordinates the work of professional and technical staff in the section. Oversees the\ndevelopment of training and orientation programs for assigned staff. Ensures employee\ncompliance with City and departmental policies and procedures.\n3. Provides training and technical guidance in asset management principles and decision-\nmaking processes; assists department leadership in business process documentation and\nimprovement.\nPage 2\n4. Oversees and directs staff in coordinating, analyzing, documenting, tracking and reporting a\nwide variety of infrastructure condition assessments, including establishing data collection\nschedules, standards and methods for use in supporting complex risk-based decisions using\naccepted asset management principles and practices.\n5. Develops or oversees the development of recommendations on prioritized strategic\nmaintenance and capital project programs for City infrastructure using historical, current use,\ncondition, replacement costs, maintenance costs and other data consistent with asset\nmanagement principles and best practices.\n6. Coordinates utilities asset management activities and communications; collaborates with\nEngineering, Natural Resources and Operations division colleagues as well as outside\nagencies and organizations and other City Departments regarding the preventative\nmaintenance, rehabilitation, repair or replacement of municipal assets.\n7. Coordinates with Public Works management staff and staff in other City Departments to\nidentify, develop, and implement customer service level goals and performance measures.\n8. Organizes and directs the operation and maintenance of the computerized work management\nsystem to meet business needs and facilitate long range strategic planning. Includes planning,\nscheduling and coordinating the material, equipment and personnel requirements for system\nimplementation, optimization and maintenance.\n9. Develops and recommends asset management policy and strategy to minimize total cost of\nownership, increase reliability and meet performance standards throughout the organization;\nleads or assists in implementation of department and division asset management goals and\nobjectives. Analyzes program data; recognizes issues and trends; identifies options,\nconsequences and develops conclusions and recommendations; prepares complex statistical\nreports and makes presentations.\n10. Collaborates, supports and participates in the development of engineering standards and\nlong-range comprehensive planning for all City infrastructure, including 6-year and 20-year\nstreet, water, sewer, storm drainage utilities, fleet and facilities\n11. Coordinates and supports Senior GIS analysts and ITSD staff on GIS programs. Oversees\nwork of PW GIS technicians and ensures consistent use of standards and procedures set by\nITSD staff for GIS database development.\n12. Recommends preliminary annual budget for the section. Forecasts funds needed for staffing,\nequipment and projects; monitors and approves expenditures; recommends adjustments as\nnecessary.\nADDITIONAL WORK PERFORMED:\n1. Responsible for ensuring completion of end-of-year reporting.\n2. Coordinates and performs committee and special project assignments such as benchmarking\nbase measurement analysis, tracking and trending studies; or conducting one-time surveys\nand reports.\n3. Prepares and manages contracts, consultant selection and project management for\ncontracted work in the areas of assigned responsibility.\nPage 3\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Business practices, construction/installation standards and maintenance practices for streets,\ntraffic, water, sanitary and storm sewers, equipment, warehouse, facilities, fleet, natural\nresources, engineering, and finance sections.\n\u2212 Excellent knowledge of asset management principles such as those contained in ISO 55000.\n\u2212 Excellent knowledge of multiple software application packages supported by Public Works\nOperations such as Computerized Maintenance Management Software, Enterprise Financial\nSystems, payroll management, permit management, Pavement Management, MS Word, MS\nExcel, MS Access, ARC GIS and general database management software.\nSkill in:\n\u2212 Interpersonal skills for establishing and maintaining effective working relationships.\n\u2212 Supervisory skills including leadership, supervision, planning, organization, problem solving,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance, and time management.\n\u2212 Analyzing spatial, financial and operational information using systematic analysis techniques,\nto propose strategies and priorities, and to do benchmark base measurement, tracking,\ntrending, and other analysis.\n\u2212 Teaching, presenting and communicating concepts and principles of asset management to\nCity staff with a wide and diverse range of backgrounds and skill set.\n\u2212 Written and oral communication skills for working with a diversity of personnel, public officials,\nand citizens.\nAbility to:\n\u2212 Read, use, and understand information in multiple formats such as Geographical Information\nSystem (GIS), Global Positioning System (GPS), utility mapping, surveys, construction plans\nand specifications, and record drawings.\n\u2212 Work accurately and effectively in an atmosphere of frequent interruptions.\n\u2212 Plan and work independently with minimal supervision.\n\u2212 Ability and willingness to maintain the confidentiality of sensitive files, data, and materials\naccessed, discussed, or observed; strong system security knowledge and skills.\n\u2212 Learn and adapt to new technology, keeping personal and team technical skills up-to-date.\n\u2212 Use technology and adapt to changes in technology.\n\u2212 Use appropriate judgement and initiative in making recommendations and resolving complex\nproblems.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nphone, mouse, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to 40 pounds.\nWORKING ENVIRONMENT:\nPage 4\nWork is performed primarily in an office setting with the majority of time at a computer workstation,\nand involves occasional visits to work sites. This is a position with moderate physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A Bachelor\u2019s degree in a business administration, urban planning, geographic information\nsystems (GIS), civil or mechanical engineering, computer sciences or a related field, AND\n\u2212 Four years of Asset Management specific work experience including at least two years with\nsupervisory or project management responsibilities in a comparable industry, utility, or public\nworks operations environment, AND\n\u2212 Must have or have the ability to obtain one of the following certifications or degrees within two\nyears of hire:\n\u2212 Institute of Asset Management (IAM) Diploma level certification\n\u2212 Project Management Institute (PMI) Project Management Professional (PMP)\ncertificate\n\u2212 Project Management Institute (PMI) Risk Management Professional (RMP) certificate\n\u2212 Master\u2019s degree with an emphasis in infrastructure asset management,\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: REVIEWED BY:\nE. Johnston Eric Johnston, Asst. Director\nA. Sullivan Public Works/Operations\nREVISED BY: REVIEWED BY:\nTed Carlson\nDirector of Public Works"}
{"Department": "Legal", "Job Title Sort": "Assistant City Attorney I/II", "Job Title": "Assistant City Attorney I/II", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEAsstCityAttorneyI-II.jd.pdf", "SharePoint List ID": "556", "Salary Grade": "E2-10/12", "pdf_url": "https://cob.org/wp-content/uploads/LEAsstCityAttorneyI-II.jd.pdf", "pdf_file": "LEAsstCityAttorneyI-II.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Assistant City Attorney I/II E-PLAN\nSG:E2-10/12\nDEPARTMENT: Legal CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nAssists the City Attorney in performance of the legal work of the City. Incumbents are\nresponsible for providing professional legal work involving a variety of municipal legal subjects\nincluding civil, administrative and criminal matters. May be assigned responsibility for multiple\npractice areas, but typically focus on a subset of the essential functions below.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Works under general guidance and direction in accordance with\nCity policies, procedures, codes, ordinances and various State and federal regulations. May\nprovide technical guidance to subordinate staff and direct the work of legal support staff as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains current knowledge of laws, litigation, regulations, court cases and issues\naffecting municipal governments. Provides legal counsel and representation in assigned\nareas of specialty which may include any of the following, municipal law; planning; land\nuse; infrastructure development; environmental law; water rights; water quality; real\nestate transactions; risk management; employment law; public records; municipal\nfinance; elections; technology law; ethics and conflicts of interest; procurement law;\ninterlocal contracting; public works, general contracting, and public/private partnerships.\n2. Performs litigation responsibilities including pretrial practice, investigation,\nevidence/testimony development, discovery, motions practice, and trials; assumes\nsimilar responsibilities as to administrative hearings and arbitrations.\n3. Reviews requests for documents under the Public Records Act, ensuring the City\nresponds as required by law and appropriately applies exemptions.\n4. Drafts legal documents such as ordinances, resolutions, releases, settlement\nagreements, real estate documents, and interlocal agreements.\n5. Provides legal support, conducts legal research and advises staff and departments on a\nvariety of issues. Represents departments in legal proceedings and before boards and\ncommissions. Requires working with independence consistent with an attorney-client\nrelationship.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, Abilities):\nKnowledge of:\n- Revised Code of Washington, the Washington Administrative Code, various federal codes\nand Bellingham City Code.\n- Legal research methodology including use of computer-based research tools.\n- Municipal government organizational structure, operations, policies, objectives and\njurisdiction\n- Principles, practices and procedures of civil law including court procedures and rules.\n- Thorough knowledge of several areas of law and legal practice including municipal law;\ntechnology law; procurement law; employment and benefits law; public records; planning,\nland use and infrastructure development; real estate; risk management and insurance; tort\nlaw; administrative procedure and evidence; civil litigation techniques and procedures;\ncriminal law and procedure; constitutional law; water rights and water quality;\nenvironmental cleanup/habitat restoration; elections; municipal finance; ethics and conflict\nof interest; interlocal contracting, general contracting an public/private partnerships.\nSkill in:\n- Using computers and related software applications.\n- Using office equipment.\n- Analyzing problems and advanced decision-making.\n- Planning, organizing, and managing projects.\n- Prioritizing projects and working under deadlines.\n- Writing legal documents, agreements, legislation, and policies.\n- Negotiating contracts.\n- Attending to details.\n- Litigation, including pretrial and motions practice.\n- Preparing and presenting trials and administrative hearings.\n- Providing legal counsel.\n- Researching best practices and trends; and,\n- Researching legal issues.\n\u2212 Advanced communication and interpersonal skills for persuasion, providing legal\ncounsel, conflict management, conveying complex information as applied to interaction\nwith coworkers, supervisors, managers, department directors, the Mayor, City Council.\nand the general public.\n\u2212 Strong organizational skills.\n\u2212 Excellent writing and presentation skills.\n- Strong judgment and discretion.\nAbility to:\n- Work independently in performing essential functions under general policy and strategic\nguidance.\n- Analyze, organize and evaluate case facts, evidence and legal precedent.\n- Meet schedules and timelines.\n- Appear in court proceedings and in other forums on behalf of, and as the attorney for,\nthe City.\n- Ability to build and maintain effective client relationships.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Travel between worksites may be required.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with the majority of time spent at a computer\nworkstation. Occasional visits to operating departments in various locations is required. Travel\nto court, seminars and meetings as needed. Some travel may be required for work related\nmeetings. This is a sedentary position with minimal physical exertion requirements\nEXPERIENCE AND TRAINING REQUIREMENTS:\nAssistant City Attorney I:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout\nduration of employment.\n\u2212 Some experience in the practice of municipal law or civil discovery and procedure\npreferred.\nAssistant City Attorney II:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout\nduration of employment, and\n\u2212 Two years of professional legal experience as an attorney with a preference for\nexperience in a municipal environment, or\n\u2212 Two years of experience as Assistant City Attorney I with the City of Bellingham.\n\u2212 This job description documents the full range of duties for an Assistant City Attorney.\nPositions will be filled at the appropriate level based on requisite experience and\ntraining.\nIncumbents appointed to Assistant City Attorney I are expected to perform the full range\nof duties operating under the direction and guidance of more senior staff and are\nintended, over time, to demonstrate the competencies necessary to rise to the Assistant\nCity Attorney II level.\nIncumbents appointed to the Assistant City Attorney II level are expected to perform the\nfull range of assigned duties independently under general supervision and guidance\nafter an initial training period.\nIncumbents appointed to Assistant City Attorney I may receive a non-competitive\npromotion to Assistant City Attorney II when they meet minimum experience and training\nrequirements and demonstrate capability, provided adequate work and funding is\navailable.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Incumbents may not engage in the private practice of law while employed.\nPREPARED BY: A. Sullivan REVIEWED BY: _____________________\n4/21 Alan Marriner, City Attorney"}
{"Department": "Legal", "Job Title Sort": "Assistant City Attorney, Senior", "Job Title": "Assistant City Attorney, Senior", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEAsstCityAttorney-Senior.pdf", "SharePoint List ID": "531", "Salary Grade": "E2-14", "pdf_url": "https://cob.org/wp-content/uploads/LEAsstCityAttorney-Senior.pdf", "pdf_file": "LEAsstCityAttorney-Senior.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Assistant City Attorney, Senior E-PLAN\nSG:E2-14\nDEPARTMENT: Legal CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nAssists the City Attorney in the performance of the legal work of the City. Incumbents are\nresponsible for providing advanced professional legal work involving a wide variety of municipal\nlegal subjects including complex civil, administrative, and criminal matters. Incumbents are\nresponsible for multiple practice areas, but typically focus on a subset of the essential functions\nbelow.\nSUPERVISORY RELATIONSHIPS:\nDirectly responsible to the City Attorney. Works under general guidance and direction in\naccordance with City policies, procedures, codes, ordinances, and various state and federal\nregulations. May provide direction or distribute work assignments to Assistant City Attorneys\nand/or various levels of support staff.\nESSENTIAL FUNCTIONS:\n1. Maintains current knowledge of laws, litigation, regulations, court cases, and issues\naffecting municipal governments.\n2. Provides legal counsel and representation in assigned areas of specialty which may\ninclude any of the following: municipal law, planning, land use, infrastructure\ndevelopment, environmental law, water rights, water quality, real estate transactions, risk\nmanagement, employment law, public records, municipal finance, elections, technology\nlaw, ethics and conflicts of interest, procurement law, interlocal contracting, public works,\ngeneral contracting, and public/private partnerships.\n3. Performs lead litigation responsibilities, including pretrial practice, investigation,\nevidence/testimony development, discovery, motions practice, and trials; assumes\nsimilar responsibilities as to administrative hearings and arbitrations; and assigns\nlitigation support work to legal support personnel.\n4. Handles liability claims by directing the investigation of claims and the activities of staff\nthat assist with and coordinate claims evaluation; makes recommendations to the Mayor\nand City Council on claims disposition.\n5. Reviews and negotiates City contracts for construction projects, garbage collection and\ndisposal, franchises, real estate transactions, agreements with other governmental\nentities, property development, management of City facilities, and related matters.\n6. Drafts legal documents such as ordinances, resolutions, releases, settlement\nagreements, real estate documents, and interlocal agreements.\n7. Provides legal support, conducts legal research and advises staff and departments on a\nvariety of issues. Represents departments in legal proceedings and before boards and\ncommissions. Acts as principal liaison to outside counsel as needed. This position\nrequires working with independence consistent with an attorney-client relationship.\n8. Reviews and makes recommendations on indemnity and insurance provisions of City\ncontracts.\n9. Reviews requests for documents under the Public Records Act, ensuring the City\nresponds as required by law and appropriately applies exemptions.\n10. Provides advice to departments regarding risk management. Manages general liability\ninsurance program including preparing the budget, generating quarterly and annual\nclaims reports, and consulting with brokers, the Mayor, and the City Council regarding\ninsurance concerns.\n11. Manages legal related projects such as environmental cleanup process, municipal code\nupdates and revisions, and modifications to City processes.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, And Abilities):\nKnowledge of:\n- Revised Code of Washington, the Washington Administrative Code, various federal\ncodes, and Bellingham City Code.\n- Legal research methodology including use of computer-based research tools.\n- Municipal government organizational structure, operations, policies, objectives, and\njurisdiction.\n- Principles, practices and procedures of civil law including court procedures and rules.\n- Thorough knowledge of several areas of law and legal practice, including: municipal law,\ntechnology law, procurement law, employment and benefits law, public records, planning,\nland use, infrastructure development, real estate, risk management and insurance, tort\nlaw, administrative procedure and evidence, civil litigation techniques and procedures,\ncriminal law and procedure, constitutional law, water rights and water quality,\nenvironmental cleanup/habitat restoration, elections, municipal finance, ethics and conflict\nof interest, interlocal contracting, general contracting, and public/private partnerships.\nSkill in:\n- Using computers and related software applications.\n- Using office equipment.\n- Analyzing problems and advanced decision-making.\n- Planning, organizing, and managing projects.\n- Prioritizing projects and working under deadlines.\n- Writing legal documents, agreements, legislation, and policies.\n- Negotiating contracts.\n- Attending to details.\n- Litigation, including pretrial and motions practice.\n- Preparing and presenting trials and administrative hearings.\n- Providing legal counsel.\n- Researching best practices and trends.\n- Researching legal issues.\n- Advanced communication and interpersonal skills for persuasion, providing legal\ncounsel, conflict management, and conveying complex information to coworkers,\nsupervisors, managers, department directors, the Mayor, City Council, and the general\npublic.\n- Strong organizational skills.\n- Excellent writing and presentation skills.\n- Excellent judgment and discretion.\nAbility to:\n- Work independently in performing essential functions under general policy and strategic\nguidance.\n- Analyze, organize and evaluate case facts, evidence and legal precedent.\n- Meet schedules and timelines.\n- Appear in court proceedings and in other forums on behalf of, and as the attorney for,\nthe City.\n- Build and maintain effective client relationships.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and copier/fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Travel between worksites.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with the majority of time spent at a computer\nworkstation. Travel to court, seminars and meetings as needed. This is a sedentary position with\nminimal physical exertion requirements\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout\nduration of employment, and\n\u2212 Four years of professional legal experience as an attorney with a preference for\nexperience that is substantially related to one or more responsible areas of practice, or\n\u2212 Four years of experience as Assistant City Attorney with the City of Bellingham.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Incumbents may not engage in the private practice of law while employed.\nPREPARED BY: S. Mahaffey REVIEWED BY: _____________________\nJ. Hoisington Alan Marriner\nL. Klemanski City Attorney\n1/01\nREVISED BY: A. Mariner\nA. Sullivan\n6/21\nA.Kraham\nA. Sullivan\nA. Silva\n11/24"}
{"Department": "Executive", "Job Title Sort": "Assistant Communications & Community Relations Director", "Job Title": "Assistant Communications & Community Relations Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXAsstCommunicationsDirector.jd.pdf", "SharePoint List ID": "624", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/EXAsstCommunicationsDirector.jd.pdf", "pdf_file": "EXAsstCommunicationsDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: ASSISTANT COMMUNICATIONS AND\nCOMMUNITY RELATIONS DIRECTOR\nE-PLAN\nSG :E2-9\nDEPARTMENT: Executive CS: N\nFLSA :N\nEEO4CODE: PR\nJOB SUMMARY:\nAssists in establishing, managing and implementing effective communications, community relations and\npublic involvement strategies to achieve Citywide goals of fostering meaningful public engagement and\nproviding timely, accurate, understandable information to the residents of Bellingham and others.\nServes as an internal consultant, advising the Mayor, department heads and other staff on\ncommunication strategies and implementation methods based on internal and external communication\npolicies, needs and best practices. Assists the Communications Director in developing and managing\nthe City\u2019s communications and related policies and procedures and overseeing communications\nCitywide, including both external and internal mass communications, public information and outreach,\npublic involvement, public opinion research and media relations. Develops and facilitates strategic\napproaches to emerging issues. Serves a direct role in emergency response within the incident\ncommand system. Participates in ensuring the City\u2019s commitment to Accessibility, Diversity, Equity and\nInclusion (ADEI) is incorporated in communications and public involvement initiatives and actively\ncontributes to an inclusive City government. A high level of discretion and sensitivity is required in\nperforming the work.\nSUPERVISORY RELATIONSHIP:\nReports to the Communications Director and serves as a member of the City\u2019s Executive team. Works\nindependently in carrying out responsibilities. Provides project-related direction to professional and\nadministrative staff in the Executive Department and other departments, such as the City\u2019s webmaster,\ntelevision station manager and department communications managers and coordinators. Solicits,\nmanages, reviews and coordinates the work of consultants. Represents the City in interagency\nprojects. May supervise other Executive Department staff. Works under applicable federal, state and\nCity regulations, policies and procedures. Reflects ADEI commitments in guiding and overseeing the\nwork of staff and consultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under the guidance of the Communications Director, establishes, manages and implements\neffective communications, media relations and public involvement strategies Citywide to foster\nmeaningful public engagement and provide timely, accurate, understandable information to the\nresidents of Bellingham and others. Responsible for the organization, scheduling and production\nof community information activities.\n2. Serves as an advisor to the Mayor and executive management staff on communications\nstrategies, policies, procedures and issues. Consults with department directors, program\nAssistant Communications & Community Relations Director Page 2\nmanagers and other staff on communications, community relations, public engagement and\nrelated needs.\n3. Develops, recommends, facilitates and implements strategic approaches to emerging issues.\n4. Develops, recommends, and implements plans to increase awareness of City programs and\nparticipation in the City\u2019s decision-making processes. Works with other City staff in the\ndevelopment of outreach programs to encourage public engagement and participation in City\ngovernment and to encourage use of public programs and facilities.\n5. Participates in strategic planning and manages content and scheduling for City homepage,\ntelevision programs, social media, newsletters and other mass communications, according to\nCity policies, procedures, and communications best practices.\n6. Convenes City communications staff teams, interdepartmental project teams, and other internal\nstakeholder groups to support and inform policy development, strategies and projects\n7. Represents the City\u2019s communications, community relations and public engagement interests in\ninteragency and/or partner efforts.\n8. Plans, develops, coordinates and produces public information products including brochures, fact\nsheets, news releases, audio/visual and television programs, website and other informational,\neducational and promotional materials using current communications technologies.\n9. Serves as a public information officer and disseminates prompt, accurate public information\nduring emergency and disaster situations.\n10. Actively participates in ensuring accessible and inclusive communication and public\nengagement strategies are utilized Citywide.\n11. Assists with forming, convening and facilitating advisory boards, commissions and other\nstakeholder groups.\n12. Plans and coordinates and/or supports the planning and coordination of events such as\ncelebrations, public forums and community activities.\nADDITIONAL WORK PERFORMED:\n1. May be assigned special project work.\n2. May prepare requests for proposals and scopes of work for solicitation of consultants and\nmanage consultant contracts and intergovernmental agreements.\n3. May oversee public opinion research efforts.\n4. Performs related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\nEXAsstCommunicationsDirector.jd.doc\nAssistant Communications & Community Relations Director Page 3\n- Knowledge of the full range of current communication, media relations, public involvement and\npublic opinion research strategies, tactics, techniques, formats and platforms and how to apply\nthem in a municipal environment.\n- Knowledge of government systems, processes and procedures.\n- Knowledge of public communication plan development and the production of support materials.\n- Knowledge and understanding of the role of appointed and elected officials.\n- Knowledge of public opinion research techniques and various methods of application in\ngovernmental issues.\n- Principles and best practices in ensuring ADEI goals are incorporated into all communications\nand community relations initiatives.\nSkill in:\n- Excellent written communication skills to prepare materials for diverse audiences.\n- Excellent verbal communication skills to present information to the City Council, groups of\nemployees and to the public.\n- Strong analytical skills.\nAbility to:\n- Management abilities including planning, organizing and budgeting, problem analysis and\ndecision-making, leadership, adaptability/flexibility, stress tolerance, time management, and\ninterpersonal sensitivity.\n- Establish and maintain effective working relationships with elected officials and staff, City\nofficials and staff, interest group representatives and other stakeholders in the public policy and\nlegislative process.\n- Serve as an internal consultant and provide guidance and training to a variety of staff on\ncommunication issues.\n- Plan effectively in an atmosphere of ambiguity or a rapidly changing environment.\n- Deal appropriately with sensitive and/or confidential information.\n- Assimilate complex information from a range of professional fields and sources and effectively\nsummarize for diverse audiences.\n- Present information effectively to large and small groups and in pressure situations.\n- Ability to gain and maintain confidence of Mayor, and others involved in policy and public\nprocesses.\n- Effectively work in a team environment, contribute openly, respectfully disagree, understand the\nideas of others, listen well and work for consensus.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Maintain consistent and punctual attendance.\n- Physical ability to perform the essential functions of the position including:\n- frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone and fax machine;\n- ability to communicate accurate information and ideas to City employees and the public;\n- move between work sites\n- ability to transport objects weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nGenerally works in an office environment with extensive time spent at a computer workstation. Work\ninvolves frequent interaction with City staff and the public. Duties are frequently performed under the\nstress of information deadlines, pressure from the public, and/or the press for information on sensitive\nissues. The conditions encountered will vary depending on the sensitivity and complexity of the\nEXAsstCommunicationsDirector.jd.doc\nAssistant Communications & Community Relations Director Page 4\ninformation to be disseminated. Requires attendance and participation in evening and weekend\nmeetings and events. May require occasional travel to professional seminars and meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in communications or related field required. Master\u2019s degree preferred.\n- A minimum of five years of progressively responsible experience in communications, community\nrelations, public engagement or related fields, with responsibility for advising senior\nmanagement staff, is required. Significant government experience preferred. Demonstrated\nability to work with cross-functional teams and manage multiple projects simultaneously\nrequired.\n- Demonstrated excellent communication, interpersonal, and organizational skills required.\n- Demonstrated experience developing and implementing communications and outreach\nstrategies to achieve defined objectives required.\n- Demonstrated experience in working with print, broadcast and digital media is required.\n- A combination of experience and training that provides the candidate with the knowledge, skills\nand abilities to perform the responsibilities of this position will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\n- Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n- Requires evening and weekend work to attend meetings, respond to emergent issues, and meet\ntime-sensitive deadlines.\n- Certificate of completion from Federal Emergency Management (FEMA) /Emergency\nManagement Institute (EMI) Independent Study Courses within 12 months of hire: IS-29.A\nPublic Information Officer Awareness; E/L0105 Public Information Basics.\nPREPARED BY: J. Keller REVIEWED BY:\nA.Sullivan Seth Fleetwood, Mayor\n4/23\nEXAsstCommunicationsDirector.jd.doc"}
{"Department": "Executive", "Job Title Sort": "Assistant Communications & Community Relations Director", "Job Title": "Assistant Communications & Community Relations Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXAsstCommunicationsDirectorIntergovernmental.jd.pdf", "SharePoint List ID": "629", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/EXAsstCommunicationsDirectorIntergovernmental.jd.pdf", "pdf_file": "EXAsstCommunicationsDirectorIntergovernmental.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: ASSISTANT COMMUNICATIONS AND\nCOMMUNITY RELATIONS DIRECTOR \u2013 Intergovernmental Focus\nE-PLAN\nSG :E2-9\nDEPARTMENT: Council and Executive CS: N\nFLSA :N\nEEO4CODE: PR\nJOB SUMMARY:\nAssists in establishing, managing and implementing effective communications, community relations and\npublic involvement strategies to achieve Citywide goals of fostering meaningful public engagement and\nproviding timely, accurate, understandable information to the residents of Bellingham and others.\nServes a unique role in fostering relationships and streamlining communications for and between\nbranches of government. Provides guidance and assistance as an internal consultant to the City\nCouncil, as well as the Mayor, Deputy Administrator, department heads and other staff in effective\ncommunications strategies, policies, procedures and issues. Works in tandem with another Assistant\nDirector and the City\u2019s communications team to develop communication strategies and implementation\nmethods based on internal and external communication goals, policies, needs and best practices.\nAssists the Communications Director in developing and managing the City\u2019s communications and\nrelated policies and procedures and overseeing communications Citywide, including both external and\ninternal mass communications, public information and outreach, public involvement, public opinion\nresearch and media relations. Develops and facilitates strategic approaches to emerging issues.\nServes a direct role in emergency response within the incident command system. Participates in\nensuring the City\u2019s commitment to Accessibility, Diversity, Equity and Inclusion (ADEI) is incorporated\nin communications and public involvement initiatives and actively contributes to an inclusive City\ngovernment. A high level of discretion and sensitivity is required in performing the work, as well as\nextensive collaboration with elected officials and staff throughout the City.\nSUPERVISORY RELATIONSHIP:\nReports to the Communications Director, with significant interaction with the City Council President,\nCity Council members, the Council Office Manager, the Mayor, the Deputy Administrator and other\nmembers of the Mayor\u2019s Office. Collaborates with the Assistant Communications and Community\nRelations Director and communications team members Citywide. Serves as a member of the Council\nOffice and Executive Department teams. Works independently in carrying out responsibilities. Provides\nproject-related direction to professional and administrative staff in the Council Office, Executive\nDepartment and other departments, such as the City\u2019s webmaster, television station manager and\ndepartment communications managers and coordinators. Solicits, manages, reviews and coordinates\nthe work of consultants. Represents the City in interagency projects. May supervise other staff. Works\nunder applicable federal, state and City regulations, policies and procedures. Reflects ADEI\ncommitments in guiding and overseeing the work of staff and consultants.\nESSENTIAL FUNCTIONS OF THE JOB:\nAssistant Communications & Community Relations Director Page 2\n1. Serves as an advisor to the City Council, Mayor and executive management staff on\ncommunications strategies, policies, procedures and issues. Consults with department\ndirectors, program managers and other staff on communications, community relations, public\nengagement and related needs.\n2. Fosters relationships and streamlines communications for and between branches of\ngovernment.\n3. Under the guidance of the Communications Director, establishes, manages and implements\neffective communications, media relations and public involvement strategies in assigned areas\nof responsibility to foster meaningful public engagement and provide timely, accurate,\nunderstandable information to the residents of Bellingham and others. Responsible for the\norganization, scheduling and production of community information activities.\n4. Develops, recommends, facilitates and implements strategic approaches to emerging issues.\n5. Develops, recommends, and implements plans to increase awareness of City programs and\nparticipation in the City\u2019s decision-making processes. Works with other City staff in the\ndevelopment of outreach programs to encourage public engagement and participation in City\ngovernment and to encourage use of public programs and facilities.\n6. Participates in strategic planning and manages content and scheduling for City web pages,\ntelevision programs, social media, newsletters and other mass communications, according to\nCity policies, procedures, and communications best practices.\n7. Convenes City communications staff teams, interdepartmental project teams, and other internal\nstakeholder groups to support and inform policy development, strategies and projects.\n8. Represents the City\u2019s communications, community relations and public engagement interests in\ninteragency and/or partner efforts.\n9. Plans, develops, coordinates and produces public information products including brochures, fact\nsheets, news releases, audio/visual and television programs, website and other informational,\neducational and promotional materials using current communications technologies.\n10. Serves as a public information officer and disseminates prompt, accurate public information\nduring emergency and disaster situations.\n11. Actively participates in ensuring accessible and inclusive communication and public\nengagement strategies are utilized Citywide.\n12. Assists with forming, convening and facilitating advisory boards, commissions and other\nstakeholder groups.\n13. Plans and coordinates and/or supports the planning and coordination of events such as\ncelebrations, public forums and community activities.\n14. Serves as backup to the other Assistant Director position, when needed.\nEXAsstCommunicationsDirectorIntergovernmental.jd.doc\nAssistant Communications & Community Relations Director Page 3\nADDITIONAL WORK PERFORMED:\n1. May be assigned special project work.\n2. May prepare requests for proposals and scopes of work for solicitation of consultants and\nmanage consultant contracts and intergovernmental agreements.\n3. May oversee public opinion research efforts.\n4. Performs related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n- Knowledge of the full range of current communication, media relations, public involvement and\npublic opinion research strategies, tactics, techniques, formats and platforms and how to apply\nthem in a municipal environment.\n- Knowledge of government systems, processes and procedures.\n- Knowledge of public communication plan development and the production of support materials.\n- Knowledge and understanding of the role of appointed and elected officials.\n- Knowledge of public opinion research techniques and various methods of application in\ngovernmental issues.\n- Principles and best practices in ensuring ADEI goals are incorporated into all communications\nand community relations initiatives.\nSkill in:\n- Excellent written communication skills to prepare materials for diverse audiences.\n- Excellent verbal communication skills to present information to the City Council, groups of\nemployees and to the public.\n- Strong analytical skills.\nAbility to:\n- Management abilities including planning, organizing and budgeting, problem analysis and\ndecision-making, leadership, adaptability/flexibility, stress tolerance, time management, and\ninterpersonal sensitivity.\n- Establish and maintain effective working relationships with elected officials and staff, City\nofficials and staff, interest group representatives and other stakeholders in the public policy and\nlegislative process.\n- Serve as an internal consultant and provide guidance and training to a variety of staff on\ncommunication issues.\n- Plan effectively in an atmosphere of ambiguity or a rapidly changing environment.\n- Deal appropriately with sensitive and/or confidential information.\n- Assimilate complex information from a range of professional fields and sources and effectively\nsummarize for diverse audiences.\n- Present information effectively to large and small groups and in pressure situations.\n- Ability to gain and maintain confidence of Mayor, and others involved in policy and public\nprocesses.\n- Effectively work in a team environment, contribute openly, respectfully disagree, understand the\nideas of others, listen well and work for consensus.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Maintain consistent and punctual attendance.\nEXAsstCommunicationsDirectorIntergovernmental.jd.doc\nAssistant Communications & Community Relations Director Page 4\n- Physical ability to perform the essential functions of the position including:\n- frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone and fax machine;\n- ability to communicate accurate information and ideas to City employees and the public;\n- move between work sites\n- ability to transport objects weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nGenerally works in an office environment with extensive time spent at a computer workstation. Work\ninvolves frequent interaction with City staff and the public. Duties are frequently performed under the\nstress of information deadlines, pressure from the public, and/or the press for information on sensitive\nissues. The conditions encountered will vary depending on the sensitivity and complexity of the\ninformation to be disseminated. Requires attendance and participation in evening and weekend\nmeetings and events. May require occasional travel to professional seminars and meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in communications or related field required. Master\u2019s degree preferred.\n- A minimum of five years of progressively responsible experience in communications, community\nrelations, public engagement or related fields, with responsibility for advising senior\nmanagement staff, is required. Significant government experience preferred. Demonstrated\nability to work with cross-functional teams and manage multiple projects simultaneously\nrequired.\n- Demonstrated excellent communication, interpersonal, and organizational skills required.\n- Demonstrated experience developing and implementing communications and outreach\nstrategies to achieve defined objectives required.\n- Demonstrated experience in working with print, broadcast and digital media is required.\n- A combination of experience and training that provides the candidate with the knowledge, skills\nand abilities to perform the responsibilities of this position will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\n- Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n- Requires evening and weekend work to attend meetings, respond to emergent issues, and meet\ntime-sensitive deadlines.\n- Certificate of completion from Federal Emergency Management (FEMA) /Emergency\nManagement Institute (EMI) Independent Study Courses within 12 months of hire: IS-29.A\nPublic Information Officer Awareness; E/L0105 Public Information Basics.\nPREPARED BY: J. Keller REVIEWED BY:\nA.Sullivan Kim Lund, Mayor\n4/23, 2/24\nEXAsstCommunicationsDirectorIntergovernmental.jd.doc\nAssistant Communications & Community Relations Director Page 5\nEXAsstCommunicationsDirectorIntergovernmental.jd.doc"}
{"Department": "Fire", "Job Title Sort": "Assistant Fire Chief", "Job Title": "Assistant Fire Chief", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FIAsstChief.jd.pdf", "SharePoint List ID": "25", "Salary Grade": "E-Plan, Section 2", "pdf_url": "https://cob.org/wp-content/uploads/FIAsstChief.jd.pdf", "pdf_file": "FIAsstChief.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Assistant Fire Chief E-PLAN\nSG:E-PLAN, SECTION 2\nDEPARTMENT: Fire CS:N\nFLSA:N\nEEO4/SOCCODE:OA/33-1021\nJOB SUMMARY:\nThe individual in this position is a member of the Executive Leadership Team of the Fire Department.\nDirects the activities of the Battalion Chiefs, Division Chiefs, and Division Managers in conducting the\nservices provided by the Department. Assists the Chief with long-range planning, budget preparation\nand collective bargaining. Oversees either the Response Operations Branch or the Internal Services\nand Community Preparedness Branch of the department, depending on assignment. May be delegated\nto direct all activities of the Department in the absence of the Chief.\nSUPERVISORY RELATIONSHIPS:\nReports to the Fire Chief. Responsible for daily supervision of staff officers and administrative support\nstaff. Works under various federal and state regulations, inter-local agreements, as well as the City's\nmunicipal code, policies, and procedures and labor agreements.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Oversees and supervises the daily operations of the assigned branch of the Fire Department.\nDevelops and/or reviews Department policies and procedures. Compiles regular reports from\nsubordinates concerning Department activities for the Chief's review. Reviews and monitors\noperations on a regular basis. Oversees and reviews the work of subordinate staff. Provides\ndirection for subordinates\u2019 work plans. Informs staff of operating policies and procedures.\n2. May assume full administrative responsibility for the Department in the Chief's absence.\n3. Works closely with the Human Resources Department to ensure all ordinances, rules/policies,\nand collective bargaining agreements are properly enforced and interprets them for subordinate\npersonnel. Coordinates Departmental records with the City's central record system. Conducts\nregular performance evaluations of assigned Battalion/Division chiefs and Division Managers.\nAdvises supervisors concerning appropriate disciplinary action when necessary. Oversees\nassigned subordinates in determining and scheduling assignments, scheduling vacation,\nholidays and sick leave to ensure minimum staffing levels. Participates and advises in the hiring\nand promotion of Departmental personnel, including interviewing and background checks.\n4. Assists the Chief with collective bargaining. May serve as a member of the City bargaining\nteam; develops proposals, presents issues important to the Department, and researches issues\nin preparation for and during negotiations. Regularly attends labor relations meetings with\nappropriate bargaining units.\n5. Represents the Chief at City government and board meetings when necessary. Serves on\nboards and committees in the City, County, and State at the Chief's request.\n6. Assists the Chief in preparation of the Departmental budget, budget control, long- and short-\nrange planning, and recommends revisions in operating procedures and/or expenditures.\nPage 2\n7. Supervises the purchasing, inventory control, and maintenance of facilities, equipment,\nmaterials and supplies.\n8. Responds to all 'involved' emergency operations and assists in emergency strategies. May\nassume supervisory authority of an area of responsibility within the emergency event or assume\noverall command and control of the event.\nADDITIONAL WORK PERFORMED:\n1. Attends classes, seminars, conferences, courses, etc., to maintain and improve job knowledge,\nemergency and non-emergency management and communication skills.\n2. Performs other related duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Modern fire fighting methods, practices, and equipment, as well as fire prevention methods.\n\u2212 Emergency medical services, hazardous materials, disaster mitigation, preparedness, response\nand recovery.\n\u2212 Communication system management and 911 dispatching practices.\n\u2212 All Hazard Incident Management practices.\n\u2212 Departmental regulations and procedures, collective bargaining agreements and labor laws, and\nfire prevention ordinances.\n\u2212 Non-emergency and emergency management systems.\n\u2212 Layout of the city, including fire target areas, high life risk areas, etc.\nSkill in:\n\u2212 Using various information and communications systems and computer technology/office\nsystems.\n\u2212 Effectively supervising and coordinating the efforts of subordinates in daily and emergency\nconditions.\n\u2212 Planning and implementing long- and short-term programs related to Departmental operations.\n\u2212 Strong management skills including leadership/supervisory skills, problem analysis and\ndecision-making, consensus building, planning and organizing, interpersonal sensitivity,\nmanagement control, adaptability/flexibility, stress tolerance, and time management.\n\u2212 Excellent oral communications skills for working with a diversity of personnel, public officials,\nand citizens.\n\u2212 Excellent writing skills.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external. Willingness and ability to demonstrate the Public\nService Competencies of Service Orientation, Results Orientation and Teamwork and\nCooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 correctable visual acuity to read a computer screen and a typeset page;\nPage 3\n\u2212 fine finger dexterity to manipulate computer keyboard and mouse; and\nability to talk and hear sufficiently to communicate with employees and the public.\nWORKING ENVIRONMENT:\nWork is performed in an office setting using computer and other electronic business applications and\nequipment and also at emergency scenes on or off the normal workweek schedule. The emergency\nenvironment may require the use of alternative modes of communication and management/\nperformance of hazardous tasks under conditions that require exposure to the elements, strenuous\nexertion with limited visibility, exposure to hazardous or toxic chemicals and gases, extremes in\ntemperature, cramped surroundings, exposed heights, activities in and around water and/or exposure\nto infectious diseases requiring the use of protective equipment. It may also involve working with\ncitizens experiencing a wide range of emotions (rage, grief, confusion, etc.) as a result of an\nemergency.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Five years progressive responsibility in fire or emergency management services including a\nminimum of three years\u2019 experience as Battalion or Division Chief or similar position as an\nadministrative staff officer in a municipal fire department with progressive responsibility for a major\nfunction and its personnel, exercising significant judgment and authority.\n\u2013 Bachelor's degree in emergency management, fire service administration, public administration or\nrelated field required.\n\u2013 Current enrollment or completion of the National Fire Academy Executive Fire Officer program\npreferred.\n\u2013 Record of successful staff and program management.\n\u2013 In place of the above requirements, an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skills and abilities to successfully perform\nthe essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Willingness and ability to report to an emergency scene at any time, including weekends,\nevenings or nights.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire, with periodic submission of driving abstract per City\npolicy.\nPREPARED BY: Mike Leigh REVIEWED BY:\nKathryn Hanowell Bill Hewett\n7/84 Fire Chief\nREVISED BY: Bill Boyd\nPage 4\nKathryn Hanowell\n2/06\nR. Christensen\nA. Sullivan\n10/12\nB. Hewett\nE. Weinberg\n5/25"}
{"Department": "Public Works", "Job Title Sort": "Associate Transportation Technician", "Job Title": "Associate Transportation Technician", "Classification": "Associate Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWAssociateTransportationTech.jd.pdf", "SharePoint List ID": "321", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PWAssociateTransportationTech.jd.pdf", "pdf_file": "PWAssociateTransportationTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Associate Transportation Technician UNION:1937\nSG:110\nCLASS TITLE: Associate Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works, Engineering EEO4CODE:TE\nJOB SUMMARY:\nThis position performs a variety of tasks to support the Transportation Section of the Public Works\nDepartment. Performs traffic counts and gathers traffic related data; maintains computerized data\nbases for traffic applications; develops or approves traffic control and detour plans for work in the\nright-of-way; prepares work orders and establishes locations for installation of traffic control devices\nand signs; and, reviews and approves requests for on-street parking spaces such as bus, taxi,\npolice, disabled and loading zones.\nSUPERVISORY RELATIONSHIPS:\nReports to Transportation Operations Engineer who assigns and reviews the work. Works under\nclose supervision and the guidance of applicable federal, state, and local statutes, regulations,\npolicies, procedures, contractual agreements, and traffic engineering standards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Sets up traffic counting equipment and collects field data related to motor vehicle volumes,\nspeeds and accident history.\n2. Establishes locations for traffic control devices, evaluates sight distances and widths of\nstreets, and assists in the design and layout of pavement markings and sign placement on\nstreets and intersections.\n3. Maintains computerized data base inventories for traffic engineering maintenance including\nsigns, pavement markings and traffic control devices.\n4. Researches information and replies to citizen inquiries regarding traffic concerns.\n5. Reviews traffic signing requests for conformance with traffic engineering standards and\napplicable laws and regulations. Approves routine requests.\n6. Develops, recommends, and/or approves traffic control and detour plans for capital\nconstruction and maintenance projects; reviews and approves permits regarding City street\nrights-of-way according to traffic engineering standards.\n7. Reviews and approves street parking spaces including bus, taxi, police, disabled and\nloading zones.\nPWAssociateTransportationTech.jd\nAssociate Transportation Technician Page 2\nADDITIONAL WORK PERFORMED:\n1. Enters and maintains data on computerized record keeping systems; retrieves/manipulates\ndata to extract information for traffic engineering planning.\n2. Assists in other areas of engineering as assigned.\n3. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Basic knowledge of technical engineering practices, methods and standards related to traffic\nengineering.\n\u2212 Basic knowledge of applicable local, state and federal laws and standards related to traffic\nengineering.\n\u2212 Basic knowledge of computerized records management systems.\n\u2212 Basic knowledge of algebra and geometry. Ability to perform simple math calculations using\na calculator.\nSkill in:\n\u2212 Applying craft techniques, processes, and principals in the accomplishment of assigned\nwork.\n\u2212 Communication skills for working with personnel, organizations, and the general public.\n\u2212 Planning and carrying out work assignments, maintain required standards of work and to\nfollow and give clear and efficient directions.\nAbility to:\n\u2212 Ability to gain a working knowledge of utility and roadway construction procedures,\napplicable codes, ordinances and specifications.\n\u2212 Ability to operate and maintain an effective computerized records management system.\n\u2212 Ability to use simple tools for installing traffic counting equipment.\n\u2212 Ability to communicate effectively, both orally and in writing.\n\u2212 Ability to follow oral and written instructions and to learn to work independently with minimal\nsupervision.\n\u2212 Ability to establish and maintain effective working relationships with other employees and\nthe general public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently stationary for long periods of time;\n\u2212 Frequently communication accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Occasionally move between worksite locations;\n\u2212 Occasionally traverse uneven terrain;\n\u2212 Occasionally transport objects weighing up to 25 lbs;\n\u2212 Occasionally operate mechanical equipment of varying lengths and widths.\nWORKING ENVIRONMENT:\nPWAssociateTransportationTech.jd\nAssociate Transportation Technician Page 3\nWork is performed in an office setting at a computer workstation. Work is occasionally performed\noutdoors while conducting field studies. Occasional exposure to outdoor weather conditions and\ntraffic hazards. Employees are required to use appropriate safety equipment and follow standard\nsafety practices. This is position has moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Successful completion of one year of coursework in engineering technology.\nOR\n\u2212 One year of experience in engineering technology field.\n\u2212 A combination of education and experience which provides the applicant with required skills,\nknowledge and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: Clark Williams REVIEWED BY:\nCharlotte Sellin 9/93 Thomas L. Rosenberg\nAsst. Director of Public Works,\nEngineering\nREVISED BY: Williams/Choat/Rosenberg\nCharlotte Sellin 7/94\nDarlene McLeod 9/96\nSteve Mahaffey Richard E. McKinley\nClark Williams 3/00 Director of Public Works\nC. Williams\nL. Klemanski\n11/01\nPWAssociateTransportationTech.jd"}
{"Department": "Parks and Recreation", "Job Title Sort": "Athletic Facility Custodial Maintenance Worker 1", "Job Title": "Athletic Facility Custodial Maintenance Worker 1", "Classification": "Custodial Maintenance Worker 1", "Bargaining Unit": "Union:1937", "Published File Name": "PAAthleticFacilityCustodialMaintWorker1.jd.pdf", "SharePoint List ID": "494", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAAthleticFacilityCustodialMaintWorker1.jd.pdf", "pdf_file": "PAAthleticFacilityCustodialMaintWorker1.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Custodial Maintenance Worker 1-Athletic Facilities UNION:1937\nSG:104\nCLASS TITLE: Custodial Maintenance Worker 1 CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nJOB SUMMARY:\nEntry-level position performing janitorial duties in City maintained athletic facilities. Occasionally\nperforms minor building maintenance and grounds maintenance tasks. Employees in this position\nplace high priority on responding to customer service needs and providing quality service.\nSUPERVISORY RELATIONSHIP:\nReports to Athletic Facilities Supervisor. Works under specific direction but carries out tasks\nindependently. May receive daily work assignments and take additional direction from Athletic Field\nSpecialist, as assigned. May also receive technical guidance and communication of assignments\nfrom Park Worker, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Cleans and maintains floors, bleacher and stadium seating areas, walls and windows;\nempties trash and recycling containers; keeps recycle and garbage containers clean inside\nand out.\n2. Cleans and sanitizes restrooms/shower rooms and fixtures. Replaces tissue and restroom\nsupplies.\n3. Responds to and cleans up spills and sanitary hazards using appropriate infection control\nmaterials and techniques.\n4. Daily litter pick-up of grounds, parking lots, ball fields, dugouts, bleachers, and spectator\nareas\n5. Locks and unlocks buildings; secures facilities when not in use by checking for unlocked\ndoors, windows. Reports any unauthorized occupants or suspicious circumstances.\n6. Uses hand equipment and power equipment such as broom, mop, squeegee, vacuum,\nblower as required to clean and maintain facilities; uses ladders as required for\nassignments.\n7. May occasionally perform minor maintenance tasks such as reset circuit breakers, turn off\nwater in emergencies, replace light bulbs and fluorescent tubes (using up to an eight-foot\nladder) or perform basic facility maintenance functions such as painting and minor carpentry\nrepairs. Refers major facility problems to immediate supervisor.\nCustodial Maintenance Worker 1 Page 2\n8. Sets up and moves furniture, field and game equipment for special events and returns to\noriginal location when program has ended.\n9. May occasionally, under direct supervision, make minor repairs to electrical switches,\nplumbing fixtures, clogged drains, water and ballfield irrigation lines.\n10. Occasionally assists with preparation and maintenance of sports fields, with direction from\nPark Worker or Athletic Field Specialist.\n11. May (with manual or power equipment) remove snow or debris from sidewalks, stairs,\ndriveways, parking lots, entryways and grounds.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Working knowledge of cleaning methods, supplies, equipment and safety practices.\n- Ability to perform work independent of direct supervision and to complete assigned tasks on\nschedule.\n- Ability to work harmoniously with other people\n- Ability to understand and follow written and oral directions, including instructions on labels for\nthe proper mixing and use of cleaning materials.\n- Ability to write legibly on forms and other documents.\n- Ability to perform heavy and demanding physical labor.\n- Ability to maintain consistent and punctual attendance\n- Ability to demonstrate the city\u2019s Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in all weather conditions and on irregular terrain,\nprimarily during late afternoon/evening shifts. May lift or otherwise move up to 50 lbs on a regular\nbasis, occasionally up to 100 lbs with mechanical lifting equipment. Work entails the use of\nchemical cleaners and agents; may be exposed to noise and airborne particles.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of experience in janitorial work required.\nNECESSARY SPECIAL REQUIREMENT:\n- Police criminal convictions records check prior to hire or placement.\n- Ability and willingness to be called out in response to occasional custodial emergencies.\nAthletic FacilityCustodialMaintWorker1.jd.doc\nCustodial Maintenance Worker 1 Page 3\nPREPARED BY: M. Bianconi REVIEWED BY: Public Works/Opera\nR. Delker Leslie Bryson\nA. Sullivan Parks and Recreation Director\n09/19\nREVISED BY:\nCOMMISSION ALLOCATION:\nAthletic FacilityCustodialMaintWorker1.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Athletics Facility Supervisor", "Job Title": "Athletics Facility Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAAthleticFacilitySupervisor.pdf", "SharePoint List ID": "487", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PAAthleticFacilitySupervisor.pdf", "pdf_file": "PAAthleticFacilitySupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Athletic Facilities Supervisor UNION 231\nSG:3\nDEPARTMENT: Parks and Recreation \u2013 Recreation Division CS:N\nFLSA:N\nEEO4: PR\nJOB SUMMARY:\nSupervises Athletic Facilities staff in the maintenance, preparation and scheduling of ballfields, multi-\nuse sports fields and various City athletic facilities used for a wide variety of athletic and special event\nfunctions. Responsible for accomplishing division goals for facility utilization, maintenance, customer\nservice and cleanliness. Facilities include grass and synthetic turf playing fields, two large-scale athletic\nstadiums, and several youth and adult ballfields.\nPlans, organizes and assigns work of athletic facilities staff, evaluates quality and quantity of work and\nconducts annual performance appraisals. Develops and provides training for operational programs and\nensures staff meet standards and service levels. Develops, recommends and implements short and\nlong-range facility use and maintenance strategies.\nSUPERVISORY RELATIONSHIPS:\nReports to the Recreation Manager. Works under general supervision and the guidance of City and\nDepartmental policies and procedures. Carries out related athletic facilities goals and missions of the\nDepartment and work unit as set forth by the Recreation Manager and under the guidelines of policies,\nprocedures, and labor contracts, as well as various governmental regulations. Provides supervision to\nAthletic Facilities staff in the Parks and Recreation Department.\nESSENTIAL FUNCTIONS:\n1. Plans, organizes, directs and monitors the work of athletic facilities staff to provide clean,\nsanitary, safely maintained and prepared athletic facilities (indoor and outdoor) and public\nareas, in line with departmental standards and goals. Utilizes and incorporates maintenance\nmanagement software to conduct work planning, schedule work activity, manage assets, and\nmaintain and maximize efficiency of program areas. Monitors athletic facility usage schedules\nand assures appropriate staffing levels.\n2. Effectively recommends hire, trains, supervises and evaluates performance of athletic facilities\nstaff. Conducts pre-disciplinary investigations; recommends and delivers corrective action, as\nappropriate. Reviews and approves employee timesheets and oversees scheduling.\nEstablishes systems and methods for training, motivating, and supervising the work team and a\nsystem of communication and cooperation among staff.\n3. Develops athletic facilities, grounds maintenance and custodial standards; determines special\nuser requirements; works with division staff to develop maintenance schedules based on user\nneeds.\nPAAthleticFacilitySupervisor.docx\nATHLETIC FACILITIES SUPERVISOR Page 2\n4. Performs scheduled and unscheduled inspections of all facilities for proper maintenance,\npreparation and cleanliness. Troubleshoots causes for below-standard cleaning and\nmaintenance and ensures established standards are met.\n5. Troubleshoots a variety of operational and event management/user group problems, such as\nscheduling conflicts, equipment failure, and other facility maintenance issues; resolves these\nwithin scope of authority or coordinates with appropriate entities. Keeps Recreation Manager\napprised of critical issues.\n6. Implements and monitors approved budget. Provides input on program area budget; develops\nrecommendations for Recreation Manager on equipment replacement and needed materials.\n7. Responds to service requests from users of City athletic facilities and internal staff. Coordinates\nor assigns needed facility services. Refers major or controversial requests to Recreation\nManager for review. Works with other divisions, departments and agencies to facilitate and\ncoordinate services, as appropriate.\n8. Trains and orients employees to ballfield and facility maintenance and custodial programs,\npersonnel assignments, equipment, policies and procedures. Responsible for safety training\nand monitors compliance of employees with safety rules. Maintains Material Safety Data\nSheets for work group.\n9. Procures equipment, material, and other resources to enable staff to carry out the assigned\nwork. Obtains quotes and oversees work of outside contractors.\n10. Monitors and reviews status of building systems such as HVAC, security, plumbing, PA, and\nrelated equipment. Reports problems to maintenance for appropriate action.\n11. Completes necessary documentation for work processes including documenting use of\npesticides, maintaining use records and recording and reporting facility use statistics to\nRecreation Manager. Composes correspondence, reports and other documents necessary.\nADDITIONAL WORK PERFORMED:\n1. May assist in coordinating and planning related capital improvement projects, as assigned.\n2. Participates in the annual planning process for the development of goals and objectives.\n3. Assists Recreation Manager in improving processes and programs through participation on\nspecial projects, program assignments and initiatives.\n4. Conducts, attends and participates in a variety of team or departmental meetings.\n5. Occasionally fills in during staff absences.\n6. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough technical knowledge of multi-use sports field maintenance and repair - both natural\nand synthetic turf\nPAAthleticFacilitySupervisor.docx\nATHLETIC FACILITIES SUPERVISOR Page 3\n\u2212 Work processes and equipment used in athletic field preparations and facility custodial work.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and labor\ncontract provisions for the workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nSkill in:\n\u2212 Good communications skills and interpersonal sensitivity for developing and maintaining\neffective working relationships with employees, other department and City personnel and\ncitizens.\n\u2212 Good leadership skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\n\u2212 Good time-management skills.\n\u2212 Good written communications skills for producing a variety of correspondence and reports.\n\u2212 Use of computers and software related to City-wide communications, timekeeping,\nrecordkeeping, facility maintenance and custodial management.\nAbility to:\n\u2212 Utilize and incorporate technological resources, including maintenance management software,\nand to learn and adapt to new technology, keeping skills up-to-date.\n\u2212 Read, understand and work from plans and drawings.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Form effective and positive working relationships with athletic facility user groups; communicate\neffectively with other departmental and City work groups, and outside agencies to coordinate\nservices.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Work positively and productively while balancing multiple priorities.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor vehicle\nand operate power equipment safely in a noisy work environment;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform heavy and demanding physical labor including digging, hauling and\noperating heavy equipment;\n\u2212 Lift and move up to 50 pounds on a regular basis and up to 100 pounds with lifting\nequipment.\nWORKING ENVIRONMENT:\nWork is performed out-of-doors in all weather conditions. Some routine work is performed indoors.\nSome hazardous conditions exist when handling and applying pesticides. Moderate risk is involved\nwhile working with mechanical tools and equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Four years of experience in facilities management, athletic facility maintenance, grounds\nmaintenance or closely related field.\n\u2212 High school diploma or equivalent.\n\u2212 Two years of lead or supervisory experience required.\nPAAthleticFacilitySupervisor.docx\nATHLETIC FACILITIES SUPERVISOR Page 4\n\u2212 College or vocational coursework in facilities management or related field preferred.\n\u2212 Experience with maintenance management software preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a three-\nyear driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Willingness and ability to be called out in response to occasional custodial/maintenance\nemergencies.\n\u2212 Willingness and ability to work evenings and weekends with flexibility to attend daytime\nmeetings, training and other functions.\n\u2212 Ability to secure and maintain a valid Washington State Pesticide License within 12 months of hire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within six months of hire.\nPREPARED BY: M. Bianconi REVIEWED BY:\nR. Delker Leslie Bryson, Director\nA. Sullivan Parks and Recreation\n4/19\nPAAthleticFacilitySupervisor.docx"}
{"Department": "Fire", "Job Title Sort": "Bellingham Fire Department Accounting Technician", "Job Title": "Bellingham Fire Department Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FIAccountingTechnician.jd.pdf", "SharePoint List ID": "384", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/FIAccountingTechnician.jd.pdf", "pdf_file": "FIAccountingTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Bellingham Fire Department Accounting Technician UNION:1937\nSG:109\nCS:E/P\nCLASS TITLE: Accounting Technician FLSA:Y\nEEO4CODE/SOCCODE:AS/13-2011\nDEPARTMENT: Fire Department\nJOB SUMMARY:\nPerforms various accounting functions for multiple funds within the Bellingham Fire Department and\ncontractual accounting functions for Whatcom County Fire District 8. May be required to research\napplicable laws governing the administration and payment of contractual obligations. Assists in\nproviding statistical and financial support to staff and State agencies. Prepares monthly, quarterly and\nannual financial reports as required by the departments, granting agencies and the Finance\nDepartment. Prepares other financial records for grants, including draw-down of funds from federal and\nstate grants. Monitors grant performance in several areas, including payroll, prevailing wage labor\nstandards and Federal grants, using independent judgment to make corrections or communicate\nconcerns with outside parties. Assists with financial projections to department staff on a monthly basis\nor as needed.\nSUPERVISORY RELATIONSHIP:\nReports to the Administrative Manager who assigns, reviews, and evaluates work. Works under\ngeneral supervision and the guidance of state and federal laws, County/City ordinances and codes, and\ndepartmental policies. Serves as lead to the Fire Accounting Assistant.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains computerized record keeping system of expenditures and revenues, checking\npurchase orders, contracts and cash receipts for accuracy. Reconciles internal records against\nthe appropriate County or City Finance Department financial database. Generates adjusting\njournal entries to create correcting adjustments and inter-fund reimbursements.\n2. Processes accounts payable and receivable for the County and City Departments, utilizing\nappropriate BARS job cost codes or UAC\u2019s. Reviews and interprets various contracts for\nmethod of payment; monitors invoices for compliance with individual contracts. Ensures\ncompletion of appropriate documentation for Public Works projects in accordance with the\nWAC's, RCW's, and contractual agreements. Prepares requisitions for services, supplies and\nprojects. Maintains job cost codes. Acts as liaison with vendors and Purchasing for payment of\nservices. Prepares contracts from bids and information obtained from department staff.\n3. Assists Administrative Manager with yearly budget processes for the City and County. Assists\nwith developing estimates, including cost research and rate calculations.\n4. Submits reimbursement requests for funds for federal and state grants. Ensures billing is\naccurate and conforms with various laws and requirements Identifies costs; assigns accurate\nrevenue codes to payments received. Researches and follows-up on delinquent accounts.\nFire Department Accounting Technician Page 2\nReviews sub-recipient invoices for accuracy and contract compliance. Contacts sub-recipients\nfor needed information.\n5. Maintains Department credit cards and reconciles monthly credit card statements, ensuring\nappropriate supporting documentation is submitted to Finance Department.\n6. Maintains records and adequate balance for petty cash accounts.\n7. Serves as lead to the Fire Accounting Assistant. Organizes, assigns and monitors work;\nprovides training, technical guidance and feedback. Provides feedback on employee\nperformance to supervisor.\nADDITIONAL WORK PERFORMED\n1. Performs clerical duties such as typing, word processing and editing, filing, copying, drafting\nforms and data entry/retrieval.\n2. Prepares job-related procedural task data.\n3. Provides back-up receptionist coverage.\n4. Provides information, training and assistance to Department staff.\n5. Performs notary public services on County and City documents.\n6. Performs other related duties of a similar nature and level within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- A working knowledge of Department operations and procedures; pertinent federal, state and\nlocal regulations.\n\u2212 A working knowledge of computerized governmental accounting and audit practices, BARS\naccounting system. Strong knowledge of double-entry bookkeeping principles and practices.\n\u2212 Working knowledge of governmental accounting and auditing procedures.\n\u2212 Familiarity with the BARS system of accounting.\n\u2212 Office principles and practices and ability to use a variety of office equipment, including\ncomputer, typewriter, multi-line electronic digital phone systems, copier, fax, etc.\n\u2212 Various filing systems (computerized and hard copy) and ability to accurately maintain them.\nAbility To:\n- Perform self-directed problem-solving.\n- Compile and tabulate statistical data and prepare reports and summaries for review.\n\u2212 Understand and comply with City of Bellingham and Whatcom County District 8 policies and\nprocedures applicable to the position, such as those for petty cash, purchase cards and travel\nreimbursement\n\u2212 Strong ability to add, subtract, multiply, divide and compute percentages with accuracy; ability to\nuse 10-key with speed and accuracy.\n\u2212 Apply the Department\u2019s purpose, policies, procedures, functions and practices.\n\u2212 Strong computer skills including spreadsheet applications, word processing, data base, and\nrecord keeping; ability and willingness to learn new applications and techniques.\nFire Department Accounting Technician Page 3\n\u2212 Strong oral and written communication skills, interpersonal sensitivity and problem solving skills\nfor interacting with a diverse population including coworkers, program participants and the\ngeneral public.\n\u2212 Strong organizational skills.\n\u2212 Ability to do repetitive work quickly, accurately and with close attention to detail in an\natmosphere of frequent interruptions.\n\u2212 Ability to follow written and oral instructions, to prioritize workload for completion in a timely\nmanner and to work independently or as a member of a team depending on project needs.\n\u2212 Ability to tolerate stress and to handle several tasks in an environment of frequent interruptions.\n\u2212 Ability to maintain client confidentiality.\n\u2212 Ability to independently research a variety of sources for information.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties of the position including:\n\u2212 Very frequent sitting;\n\u2212 Dexterity sufficient to perform paperwork manipulation and filing, and to operate a\ncomputer and other standard office equipment;\n\u2212 Ability to move self and occasional loads of up to 20 pounds short distances;\n\u2212 Close visual acuity sufficient to use a computer monitor and proof-read text;\n\u2212 Ability to communicate verbally in person and on the telephone\nWORKING ENVIRONMENT:\nWork is performed at a computer workstation in an open concept office environment. Working\nconditions include noise, frequent interruptions, and other distractions, with very low everyday risks\nworking around and operating standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college or vocational course work in accounting, bookkeeping, business, or related\narea.\n\u2212 Three years progressively responsible bookkeeping or accounting support experience utilizing\ncomputerized accounting systems and spreadsheets required, preferably in municipal\ngovernment.\nOR\n\u2212 Four years of progressively responsible bookkeeping or accounting support experience utilizing\ncomputerized accounting systems and spreadsheets is required, preferably in municipal\ngovernment.\nAND\n\u2212 Experience utilizing Budget Accounting and Reporting System (BARS) preferred.\n\u2212 One year of experience with record-keeping and compliance monitoring for grant-funded\ncontracts preferred.\n\u2212 Advanced utilization of computer software applications, including spreadsheets, databases, and\nword processors preferred.\n\u2212 Typing at 45 wpm NET and ten-key by touch.\nPREPARED BY: K. Clift REVIEWED BY: _______________________________\nR. Christensen Bill Hewett, Fire Chief\nFire Department Accounting Technician Page 4\nL. Klemanski\n11/09\nA. Sullivan\n7/2014\nREVISED BY: K. Miller\nE. Weinberg 4/24\nE. Weinberg 2/26"}
{"Department": "Human Resources", "Job Title Sort": "Benefits Coordinator \u2013 Leave and Accommodations", "Job Title": "Benefits Coordinator \u2013 Leave and Accommodations", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRBenefitsCoord-Leaves&Accom.jd.pdf", "SharePoint List ID": "488", "Salary Grade": "E2-6", "pdf_url": "https://cob.org/wp-content/uploads/HRBenefitsCoord-Leaves&Accom.jd.pdf", "pdf_file": "HRBenefitsCoord-Leaves_Accom.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Benefits Coordinator \u2013 Leave and Accommodations E-PLAN\nSG:E2-6\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE|SOC:PR|13-1141\nJOB SUMMARY:\nWorks collaboratively, but independently under general supervision in carrying out complex work in\nadministering leave programs such as Family Medical Leave Act (FMLA), Washington Paid Family\nand Medical Leave (WAPFML), and the accommodation process under the Americans with\nDisabilities Act (ADA). Provides direct service to employees. Works closely with human resources\ncolleagues, payroll staff, and department managers to ensure coordination of leave programs\nadministered by the City. Stays informed of new employee leave related laws, regulations and\ntrends. Works in a highly sensitive public setting with a variety of statutes, regulations and collective\nbargaining agreements.\nSUPERVISORY RELATIONSHIP:\nReports to the Employee Benefits Manager. Work is performed under general supervision and the\nguidance of applicable federal and State statutes and regulations, collective bargaining\nagreements, and City and departmental policies and procedures. Oversees the daily work of\ndepartment support staff, as assigned. May supervise employees, interns, volunteers, or temporary\nemployees as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\nLeave Programs:\n1. Administers leave programs and policies in accordance with federal and state employment\nlaws (e.g., FMLA, ADA, USERRA, WAPFML, Pregnancy Discrimination Act), City of\nBellingham Policies and Procedures and Collective Bargaining Agreements.\n2. Serves as subject matter expert for Citywide leave programs under the general direction and\nguidance of Human Resources Department leadership. Takes a leading role in interpreting\nand implementing new leave laws, policies and processes.\n3. Reviews and approves/denies leave requests based on relevant medical information,\nmilitary orders or other criteria to ensure compliance with applicable laws, policies,\nprocedures and collective bargaining agreements. Works directly with City employees to\nensure all relevant documentation is submitted for timely review. Consults with Benefits\nManager to resolve complex leave requests as necessary.\n4. Coordinates administrative aspects of leave ensuring appropriate and timely\ncommunications and notifications and tracking hours used/taken. Works closely with HR\nAccount Managers, Department Managers, Timekeepers and Payroll to ensure that leave\ntracking and pay for City employees on leave is accurate and in compliance with applicable\nlaws, policies and processes.\n5. Coordinates with Safety and Workers\u2019 Compensation staff on time loss tracking which\noverlaps with other types of leave.\nADA Accommodation:\n6. Coordinates the reasonable accommodation process under the ADA and applicable City\npolicy. Collaborates with the Legal Department, HR Account Managers and department\nmanagers in engaging in the interactive process of evaluating requests for accommodation,\nidentifying accommodation options and assisting with implementation of reasonable\naccommodations.\nGeneral:\n7. Performs or directs the work of assigned staff to organize, update, maintain, purge and\narchive databases, files, records and other documents according to guidelines. Ensures\nmaintenance of confidential information in compliance with the Health Insurance Portability\nand Accountability Act (HIPAA).\n8. Develops policies, procedures and guidelines; recommends changes to HR leadership.\nParticipates in the implementation or communication of approved policies and procedures.\n9. Assists with Wellness programming.\n10. Cross trains and acts as back up to Safety and Workers\u2019 Compensation staff in their\nabsence.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\n2. May supervise lower classified staff, as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Employee benefit programs and procedures.\n\u2212 All applicable employment, benefit and leave laws and regulations especially those relating\nto FMLA, WAPFML, and ADA.\n\u2212 Standard and business English usage, punctuation, spelling, grammar, and format.\nSkill in:\n\u2212 Excellent oral communications skills with groups and individuals.\n\u2212 Strong public presentation skills.\n\u2212 Problem analysis and decision-making.\n\u2212 Interpersonal sensitivity, adaptability/flexibility, tolerance for ambiguity, stress tolerance,\nmaintenance of composure, time management and the ability to solve problems with and for\nindividuals and groups.\n\u2212 Proficiency in computer applications including skill in using spreadsheets, word processing,\nand database management software.\n\u2212 Leadership skills including the ability to delegate work and plan, organize and evaluate the\nwork of others.\nAbility to:\n\u2212 Prioritize several tasks, work independently and meet deadlines in an environment of\nfrequent interruptions.\n\u2212 Maintain accurate and complete record system including the use of computer software\napplications and hardware.\n\u2212 Maintain the confidentiality and privacy of privileged communications, including employee\nmedical information.\n\u2212 Manage medical and vocational resolution of cases involving employee disabilities.\n\u2212 Evaluate, recommend and implement improvements to assigned program areas.\n\u2212 Efficiently and accurately utilize a variety of standard office equipment and software\napplications.\n\u2212 Demonstrate a commitment to Accessibility, Diversity, Equity and Inclusion (ADEI);\n\u2212 respects, values, and encourages the unique dimension each employee adds to the\norganization. Seeks opportunities to learn from differences.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 This is a stationary position which may require sitting or standing for long periods\nof time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally travel between worksites;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with occasional fieldwork where City field or satellite\nwork is conducted. Works extensively at a computer workstation. Occasional overnight travel to\nconferences and training sessions. May be required to work evening and weekend hours, as\nassigned. Exposure to outdoor weather conditions is minimal.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree with major course work in human resources, public or business\nadministration, or a related field.\n\u2212 Two years of FMLA leave administration experience.\n\u2212 Relevant experience administering ADA programs preferred.\n\u2212 Relevant experience with a public sector employer preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY: _______________________\nA. Bronson Elizabeth Monahan\nK. Luxtrum Human Resources Director\n1/18\nREVISED BY: A. Sullivan\nA.Bronson\n9/20\nM.Blethen-Walker\nA. Sullivan\n12/21\nM.Blethen-Walker\nE. Monahan\n8/23"}
{"Department": "Human Resources", "Job Title Sort": "Benefits Coordinator- Safety and Workers' Compensation", "Job Title": "Benefits Coordinator- Safety and Workers' Compensation", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRBenefitsCoordinator-SafetyWorkersComp.jd.pdf", "SharePoint List ID": "620", "Salary Grade": "E2-6", "pdf_url": "https://cob.org/wp-content/uploads/HRBenefitsCoordinator-SafetyWorkersComp.jd.pdf", "pdf_file": "HRBenefitsCoordinator-SafetyWorkersComp.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Benefits Coordinator \u2013 Safety and Workers\u2019 Compensation E-PLAN\nSG:6\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4/SOC:PR/13-1141\nJOB SUMMARY:\nWorks collaboratively, but independently under general supervision in carrying out complex work in\ndeveloping, coordinating and administering safety programs including worker\u2019s compensation,\naccident prevention and drug testing. Works closely with human resources colleagues and\ndepartment managers to ensure coordination of worker\u2019s compensation programs administered by\nthe City. Stays informed of industry best practices and new workers\u2019 compensation and safety -\nrelated laws, regulations and trends. Works in a highly sensitive public setting with a variety of\nstatutes, regulations and collective bargaining agreements.\nSUPERVISORY RELATIONSHIP:\nReports to the Benefits Manager. Work is performed under general supervision and the guidance of\napplicable Federal and State statutes and regulations, collective bargaining agreements, and City\nand departmental policies and procedures. May provide technical direction and guidance to City\nstaff, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\nWorkers\u2019 Compensation:\n1. Implements the City\u2019s industrial insurance program in accordance with relevant statutes\nrelated to industrial insurance. Serves as main point of contact with the City\u2019s third-party\nclaim administrator and coordinates administration of claims.\n2. Responsible for the day-to-day operation of the workers\u2019 compensation program including:\nclaim filing; records retention; reviewing and authorizing payment vouchers; implementing\nand assisting in preparing the Workers\u2019 Compensation budget. Works closely with payroll\nstaff and Leave Specialist in ensuring appropriate coordination of workers compensation\nbenefits and leave use.\n3. Coordinates the implementation of early return-to-work opportunities including job\naccommodation and alternative job placement, working with Human Resources Account\nManagers and department managers as needed.\n4. Ensures OSHA compliance including Form 300 and works with third party vendor to ensure\naccurate and timely posting of annual OSHA 300A. Extracts statistical data from the HRIS\nas needed for annual reporting.\n5. Presents cases at Labor and Industries claim conferences, formal hearings, board appeals\nand mediations, with the assistance of counsel when necessary.\nSafety:\n1. Works with City leadership and the Central Safety Committee to develop and implement a\ncomprehensive safety program for the City that focuses on improving employee safety and\nhealth by reducing accidents, injuries, and occupational diseases.\n2. Coordinates the Central Safety Committee. Schedules and facilitates Central Safety\nCommittee meetings; ensures meetings are attended by department representatives,\ndocumented and appropriate follow up actions occur.\n3. Provides support to departments or facilities in coordinating monthly safety committee\nmeetings in accordance with Labor & Industry standards. Ensures that L & I requirements\nfor committee meetings/ safety meetings are met and documented appropriately.\nResponsible for researching, communicating, and supporting compliance with applicable\nWISHA/OSHA laws, regulations, and best practices.\n4. Serves as the primary contact for Labor and Industries. Notifies L&I of hospitalizations or\ndeaths. Responds to L&I audits. Coordinates with L&I on consultation services as needed.\n5. Stays up to date on WISHA, OSHA, and L&I regulations. Advises HR and City management\nstaff and provides recommendations for implementing changes to ensure compliance with\nfederal and state occupational safety and health regulations.\n6. Reviews all City accident reports, incident reports, and near misses. Works with supervisors\nand Departmental Safety personnel to identify changes to prevent reoccurrence. Analyzes\ndata for trends and develops strategies to minimize accidents and injuries.\n7. Supports departments by evaluating safe work practices and providing recommendations\nand reports to Department Heads or designee.\n8. As requested by departments, conducts Job Hazard Analysis following the Department of\nLabor and Industries (L&I) standards.\n9. Ensures all City Departments understand and implement general safety regulations and\nrules (e.g. emergency evacuation protocols, active shooter response, etc). Works with City\nleadership to updates procedures and coordinate training as necessary.\nGeneral:\n1. Administers the City-wide drug testing protocols and processes and ensures compliance\nwith DOT regulations.\n2. Receives and distributes monthly selections for DOT Random Drug Testing and maintains\nas appropriate for records retention. Ensures results are received in a timely manner and\ndistributes results as needed.\n3. Assists with Wellness programming.\n4. Cross Trains and acts as back up to Leave and Accommodation Coordinator.\n5. Develops policies, procedures and guidelines; recommends changes to HR leadership.\nParticipates in the implementation or communication of approved policies and procedures.\nADDITIONAL WORK PERFORMED:\n1. Provides training and instruction as assigned.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Industrial Safety programs including OSHA and Labor and Industries rules and regulations\n\u2212 All applicable laws and regulations relating to Workers\u2019 Compensation.\n\u2212 Accident investigation best practices\n\u2212 Standard and business English usage, punctuation, spelling, grammar, and format.\nSkill in:\n\u2212 Excellent oral communications skills with groups and individuals.\n\u2212 Strong public presentation skills.\n\u2212 Skilled in problem analysis, problem solving, and decision-making.\n\u2212 Interpersonal sensitivity, adaptability/flexibility, tolerance for ambiguity, stress tolerance,\nmaintenance of composure, time management and the ability to solve problems with and for\nindividuals and groups.\n\u2212 Proficiency in computer applications including skill in using spreadsheets, word processing,\nand database management software.\n\u2212 Leadership skills including the ability to delegate work and plan, organize and evaluate the\nwork of others.\nAbility to:\n\u2212 Interpret complex rules and regulations and apply them to various types of work\nenvironments.\n\u2212 Prioritize several tasks, work independently and meet deadlines in an environment of\nfrequent interruptions.\n\u2212 Maintain accurate and complete record system including the use of computer software\napplications and hardware.\n\u2212 Maintain the confidentiality and privacy of privileged communications, including employee\nmedical information.\n\u2212 Evaluate, recommend and implement improvements to assigned program areas.\n\u2212 Efficiently and accurately utilize a variety of standard office equipment and software\napplications.\n\u2212 Demonstrate a commitment to Accessibility, Diversity, Equity and Inclusion (ADEI);\n\u2212 respects, values, and encourages the unique dimension each employee adds to the\norganization. Seeks opportunities to learn from differences.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Minimal physical exertion requirements.\n\u2212 This is a stationary position which may require sitting or standing for long periods\nof time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Travel between worksites may be required;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with occasional fieldwork where City field or satellite\nwork is conducted. Works extensively at a computer workstation. Occasional overnight travel to\nconferences and training sessions. May be required to work evening and weekend hours, as\nassigned. Exposure to outdoor weather conditions is minimal.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree with major course work in industrial hygiene, environmental health\nand safety, human resources or a related field.\n\u2212 Three years of progressively responsible work experience administering a business wide\nsafety program, including at least two years of workers\u2019 compensation administration\nexperience.\n\u2212 Demonstrated experience advising managers and employees on safety issues.\n\u2212 Human Resources experience is strongly preferred.\n\u2212 Leave of absence management experience preferred.\n\u2212 Relevant experience with a public sector employer preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: M.Blethen Walker REVIEWED BY: _______________________\nA. Sullivan Deborah Danner\n8/23 Human Resources Director\nREVISED BY: M.Blethen Walker\nA.Sullivan\n8/25"}
{"Department": "Human Resources", "Job Title Sort": "Benefits Specialist - Health & Welfare Programs", "Job Title": "Benefits Specialist - Health & Welfare Programs", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRBenefitsSpecialist.jd.pdf", "SharePoint List ID": "551", "Salary Grade": "E2-5", "pdf_url": "https://cob.org/wp-content/uploads/HRBenefitsSpecialist.jd.pdf", "pdf_file": "HRBenefitsSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Benefits Specialist \u2013 Health & Welfare Programs E-PLAN\nSG:E2-5\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nWorks collaboratively but independently in carrying out complex work in administering benefit\nprograms such as employee health and welfare benefits, Employee Wellness initiatives and LEOFF\nI Pension claims. Provides direct service to employees and retirees, develops employee\ncommunications and processes benefit changes and leave requests. Maintains current knowledge\nof employee benefits-related laws, regulations and trends. Works in a highly sensitive public setting\nwith a variety of statutes, regulations and collective bargaining agreements.\nSUPERVISORY RELATIONSHIP:\nReports to the Benefits Manager. Work is performed under general supervision and the guidance of\napplicable federal and State statutes and regulations, collective bargaining agreements, and City\nand departmental policies and procedures. Oversees the daily work of department support staff, as\nassigned. May supervise employees, interns, volunteers, extra labor or temporary employees as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\nEmployee Health & Welfare Benefits:\n1. Performs day-to-day administration of employee health and welfare programs such as\nmedical, dental, vision, life, disability, Section 125 Flexible Benefit plans, Employee\nAssistance Program (EAP), and similar programs in accordance with federal and state laws,\nCity of Bellingham Policies and Procedures and Collective Bargaining Agreements. Partners\nwith Benefits manager to resolve complex benefit issues.\n2. Responds to employee inquiries, provides benefit information and acts as liaison between\nthe employee, benefits broker, insurance company and/or third-party administrators for City\nsponsored benefit programs. Provides benefit information at new hire orientation and\nconducts employee training as needed.\n3. Maintains employee enrollment information; processes enrollments and changes including\nnotification of third-party administrators. Assists with COBRA administration as needed.\nInforms employees of benefits eligibility as appropriate.\n4. Reviews, reconciles, and processes benefit payments. Prepares and distributes reports and\nother documentation as required.\n5. Maintains current knowledge of employee benefit-related laws and regulations. Assists with\nresearch and analysis of benefit plans to support Union negotiations, plan maintenance and\nimprovement, and health benefit policy development.\n6. Prepares, processes and validates Affordable Care Act (ACA) reports using reports and\ndata from the Human Resources Information System (HRIS). Assists in preparation of\n1095C's for employees and uploading of data to the IRS website.\n7. Coordinates annual open enrollment process including the annual employee Benefits Fair.\n8. Assists Benefits Manager with development of Requests for Proposal (RFP\u2019s) for health and\nwelfare benefit vendors and benefits broker. Performs minimum qualifications reviews of\nresponses and analysis of vendor proposals.\nLEOFF I Claims Administration:\n1. Coordinates LEOFF I Pension Board medical claims processing by verifying that primary\ncoverages have been paid. Prepares requisitions for the Pension Board's approval that are\nwithin the scope of the policy, as required by law or have been granted as an exception to\npolicy.\n2. Maintains enrollment of retired LEOFF 1 Fire and Police Pension members in appropriate\nmedical and vision plans. Verifies initial eligibility and identifies other primary insurance.\n3. Receives and responds to inquiries from LEOFF I and other City employees regarding\npending claims, appeals and payments.\n4. Assists Benefits Manager in evaluating and implementing benefit plan changes for retired\nLEOFF 1 members.\n5. Recommends policy language updates to Pension Board and updates and distributes\npolicies as directed by the Board.\nGeneral:\n1. Participates in planning and implementing employee Wellness campaigns.\n2. Performs or directs the work of assigned staff to organize, update, maintain, purge and\narchive databases, files, records and other documents according to guidelines. Ensures\nmaintenance of confidential information in compliance with the Health Insurance Portability\nand Accountability Act (HIPAA).\n3. Develops policies, procedures and guidelines; recommends changes to management.\nParticipates in the implementation or communication of approved policies and procedures.\n4. Works closely with Benefits and Payroll staff and HR Account Managers to ensure\ncoordination of all benefit programs administered by the City.\n5. Provides technical guidance and direction to staff related to areas of responsibility.\nADDITIONAL WORK PERFORMED:\n1. Provides support in administering leave programs and policies in accordance with federal\nand state employment laws, City of Bellingham Policies and Procedures and Collective\nBargaining Agreements.\n2. Assists with administration of the City\u2019s self-insured industrial insurance program as\nassigned. Assists employees with filing claims; coordinates with third-party claims\nadministrator and payroll as needed.\n3. Serves as back-up for other benefit programs, as assigned, to ensure continuity of service.\n4. May supervise lower classified staff, as assigned.\n5. Performs related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Employee health and welfare benefit programs and procedures.\n\u2212 Financial systems, including Human Resources Information Systems.\n\u2212 Application and interpretation of employment, benefit and leave laws and regulations\nespecially those relating to Affordable Care Act (ACA) Section 125, FMLA, WA Paid Family\n& Medical Leave, and LEOFF 1 pension.\n\u2212 Standard and business English usage, punctuation, spelling, grammar, and format.\nSkill in:\n\u2212 Excellent oral communications skills with groups and individuals.\n\u2212 Strong public presentation skills.\n\u2212 Problem analysis and decision-making.\n\u2212 Interpersonal sensitivity, adaptability/flexibility, tolerance for ambiguity, stress tolerance,\nmaintenance of composure, and the ability to solve problems with and for individuals and\ngroups.\n\u2212 Effective time management with ability to prioritize several tasks, work independently and to\nmeet deadlines in an environment of frequent interruptions.\n\u2212 Proficiency in computer applications including skill in using spreadsheets, word processing,\nand database management software.\n\u2212 Supervisory skill including the ability to delegate, plan and organize the work of others.\nAbility to:\n\u2212 Maintain accurate and complete record system including the use of computer software\napplications and hardware.\n\u2212 Maintain the confidentiality and privacy of privileged communications, including employee\nmedical information.\n\u2212 Evaluate, recommend and implement improvements to assigned program areas.\n\u2212 Efficiently and accurately utilize a variety of standard office equipment and software\napplications.\n\u2212 Support and promote programs and foster organizational culture that advance diversity,\nequity and inclusion goals across the City.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with occasional fieldwork where City field or satellite\nwork is conducted. Works extensively at a computer workstation. Occasional overnight travel to\nconferences and training sessions. May be required to work evening and weekend hours, as\nassigned.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree with major course work in human resources, public or business\nadministration, or a related field.\n\u2212 Two years of progressively responsible experience in employee health and welfare benefits\nadministration.\n\u2212 Relevant experience administering leave programs including FMLA preferred.\n\u2212 Relevant experience with a public sector employer preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY: _______________________\nA. Bronson Elizabeth Monahan,\nK. Luxtrum Human Resources Director\n1/18\nREVISED BY: A. Sullivan\nA.Bronson\n9/20\nM.Blethen Walker\nA. Sullivan\n6/22"}
{"Department": "Library", "Job Title Sort": "Branch Library Specialist", "Job Title": "Branch Library Specialist", "Classification": "Library Specialist 3", "Bargaining Unit": "Union:1937", "Published File Name": "LIBranchLibrarySpecialist.jd.pdf", "SharePoint List ID": "103", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/LIBranchLibrarySpecialist.jd.pdf", "pdf_file": "LIBranchLibrarySpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Branch Library Specialist UNION:1937\nSG:109\nCLASS TITLE: Library Specialist 3 CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nCoordinates daily operations of the Branch Library, including maintenance of facilities and grounds.\nProvides daily direction and training to staff and volunteers and may coordinate schedules. Performs\npublic service duties including circulation, reference and readers' advisory services. Organizes and\nimplements specialized programming activities. Networks with community organizations and Friends of\nthe Library. Assists at the Main Library as assigned.\nSUPERVISORY RELATIONSHIPS:\nReports to the Assistant Library Director. Works independently under general guidance and direction\nand the guidance of City and departmental policies and procedures. Provides day-to-day direction and\ntraining to lower-classified staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates daily operations of a branch library. Directs daily activities of lower-classified staff\nand volunteers. Performs opening and closing procedures, cash control procedures and\nensures proper maintenance of facilities and grounds.\n2. Ensures the physical security of the Department/Branch and patrons.\n3. Networks with community organizations and friends\u2019 groups to develop and continue\npartnerships.\n4. Schedules, plans, prepares and conducts programs such as school tours, story time, special\nevents and Summer Reading Program.\n5. Uses online computer system to check out library materials and check in returned materials;\nprocesses library card applications; handles overdue problems, negotiates and establishes\npayment arrangements and limited checkout agreements; collects fines and handles other cash\ntransactions; receives and responds to telephone and onsite queries; explains and applies\ncirculation policies\n6. Provides reference and readers\u2019 advisory service. Directs and teaches patrons how to use on-\nline library catalog, internet computers, printing stations and on-line database training.\n7. Selects materials from Main Library to enhance various rotating collections at the Branch, taking\ninto consideration popular topics, trends, and patron requests. Monitors use and location of\nlibrary collections; suggests titles/areas for enrichment or for withdrawal to the selection\nlibrarians.\nLIBranchLibrarySpecialist.jd.doc\nBranch Library Specialist Page 2\n8. Represents the Branch at meetings and assigned committees.\n9. Provides Library Assistant Director with annual budget requests specific to the Branch and\nrecommends allocation of Friends' monies.\nADDITIONAL WORK PERFORMED:\n1. Performs light housekeeping functions such as vacuuming, mopping etc.\n2. Monitors office supplies; maintains bulletin boards and room displays.\n3. Performs other duties of a similar nature or level and any duties within the Library Specialist 3 or\nlower classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 Thorough knowledge of the Dewey Decimal System and library tools.\n\u2212 Thorough knowledge of Branch and other Library departments.\n\u2212 Thorough knowledge and understanding of basic library skills and resources.\n\u2212 Knowledge of, and ability to apply and explain, library policies, procedures and practices.\n\u2212 Knowledge of basic reference skills.\n\u2212 Knowledge of cash accounting practices.\nSkills:\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs and concerns of children and\nadults.\n\u2212 Excellent oral communication skills.\nAbility to:\n\u2212 Work independently.\n\u2212 Interact with the public and co-workers using courtesy, tact and good judgment and to remain\ncalm when dealing with disruptive behavior.\n\u2212 Make creative presentations to children and adults.\n\u2212 Plan appropriate programs for special events or class visits.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 Follow written and oral directions.\n\u2212 Plan and organize workload effectively.\n\u2212 Use a computer terminal for data entry and retrieval, and use other common office and\nequipment.\n\u2212 Learn a variety of technical service applications as assigned, such as cataloging, records\nmaintenance, bibliographic searching, etc.\n\u2212 File alphabetically and numerically.\n\u2212 Communicate library needs and solicit funds/products from local businesses, organizations and\nthe community.\n\u2212 And willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Perform the essential functions of the job. In addition to the usual physical requirements\nnecessary to perform in a library support position, the following abilities are required:\n\u2212 stand for up to four hours at a public service desk;\n\u2212 reach shelves up to five feet high and at floor level;\nLIBranchLibrarySpecialist.jd.doc\nBranch Library Specialist Page 3\n\u2212 lift and carry library materials weighing up to 20 lbs., often in a confined space;\n\u2212 correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in library science or library technology, child development, elementary\neducation, or related field or an equivalent combination of training and experience.\n\u2212 Three years of experience providing public service in a high-volume library.\n\u2212 One year of experience with computerized library systems, database management and/or\ninventory control systems.\n\u2212 Experience in designing and conducting adult and children's programs.\n\u2212 Experience in providing reader\u2019s advisory and ready reference.\n\u2212 Demonstrated record of progressively responsible work experience.\n\u2212 Demonstrated ability with cash accounting practices.\n\u2212 Experience interacting in partnership with groups and committees preferred.\n\u2212 One year of supervisory or lead experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass Washington State adult/child abuse records and criminal conviction checks prior to\nhire.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings, weekends and holidays.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/2007\nRef: LIFairhavenLibSpec.jd.doc\nLIBranchLibrarySpecialist.jd.doc"}
{"Department": "Finance", "Job Title Sort": "Budget and Finance Analyst", "Job Title": "Budget and Finance Analyst", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FNBudgetFinanceAnalyst.jd.pdf", "SharePoint List ID": "496", "Salary Grade": "E2-6", "pdf_url": "https://cob.org/wp-content/uploads/FNBudgetFinanceAnalyst.jd.pdf", "pdf_file": "FNBudgetFinanceAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Budget and Finance Analyst E-PLAN\nSG:E2-6\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nAssists the Budget Manager in the development and administration of the City's budget including\npreparation of the budget document. Performs independent budget, financial and policy analysis,\nanalytical research and cost analysis. Prepares budget and financial reports and analysis for\ninternal and external use. Provides support for City-wide financial analysis and other Finance\nDepartment projects and activities as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Budget Manager. Works under general direction and the guidance of applicable\ndepartment, City, State and federal policies procedures and regulations. May oversee the work of\nother departmental staff or temporary employees as assigned\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists in the development of the City-wide budget. Reviews data and identifies information\nneeded to support budgeting. Compiles, analyzes and interprets confidential and sensitive\nfinancial data used for financial analysis and budget planning and development.\n2. Maintains budget system data. Works collaboratively to maintain integrity and currency of\ndata within the system by entering, selecting, reviewing, analyzing, reconciling and\nmodifying records. Ensures appropriate fund allocations and performs research to resolve\ndiscrepancies.\n3. Performs analytical research and cost analysis as requested. Designs and conducts\nresearch and analysis projects to support budget administration, financial decision-making,\nforecasting and policy development. Assesses fiscal impacts of budget policy and\nadministrative actions.\n4. Prepares specialized reports requiring a broad knowledge of City accounting, payroll and\nbudget procedures. Works with staff to identify information requirements and develops\nstandard and ad hoc reports to meet the needs of departments and administration. Selects\nand utilizes the appropriate method to prepare, maintain and support a variety of reports.\n5. Prepares the City\u2019s budget document and related printed, electronic and presentation files.\n6. Provides information and assistance regarding the budget process to City department\npersonnel and ensures compliance with budget policies and procedures. Prepares\nordinances to amend the budget and implement financial policy.\nBudget and Finance Analyst\n7. Supports and assists in other Finance Department activities such as annual development of\nthe CAFR, revenue collection analysis, policy development and financial systems upgrades\nand maintenance.\n8. Develops and recommends process improvements, innovative solutions and procedural\nchanges. Recommends budgeting system improvements and modifications to meet\nchanging needs or to resolve problems identified as a result of system and data analysis.\nDevelops implementation and communication plans and tools. Drafts or revises related\npolicies and procedures.\nADDITIONAL WORK PERFORMED:\n1. May serve as project manager for specific budget or finance initiatives, as assigned.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Modern principles and practices of public finance administration, to include budget control\nand revenue projection principles.\n\u2212 State-mandated rules and regulations for budget development.\n\u2212 State of Washington Budgeting, Accounting and Reporting System (BARS).\n\u2212 Municipal administration and familiarity with the functions and activities of the departments\nand divisions of municipal government.\n\u2212 Financial analysis techniques.\n\u2212 General knowledge of scripting languages such as Python.\nSkill in:\n\u2212 Strong computer skills including the ability to learn and utilize a variety of software including\nword processing, spreadsheet, database management and budgeting software.\n\u2212 Excellent oral communication and interpersonal skills.\n\u2212 Excellent literacy skills including business and technical composition for initial preparation of\nbudget and budget related documents.\n\u2212 Problem analysis and decision making, strategic and project planning and organizing, time\nmanagement and critical thinking skills.\nAbility to:\n\u2212 Analyze, evaluate and summarize complex and technical financial and management records\nfor accuracy and conformance to procedures, rules and regulations.\n\u2212 Read, interpret, apply and explain codes, rules, regulations, policies and procedures.\n\u2212 Organize and manage multiple priorities to achieve maximum efficiency and meet deadlines.\n\u2212 Exercise sound and ethical judgment in the decision-making process.\n\u2212 Ability to use independent judgment, work independently and assume responsibility.\n\u2212 Handle information with professionalism and discretion and maintain the confidentiality of\nsensitive information and materials.\n\u2212 Attention to detail and ability to recognize data anomalies.\n\u2212 Provide oral and written instructions and act as an information resource on budget and\nfinancial issues.\n\u2212 Interact with the public, officials, other City staff and representatives of other agencies using\ncourtesy and tact in sensitive or high-pressure situations.\n\u2212 Maintain consistent and punctual attendance.\nBudget and Finance Analyst\n\u2212 Ability and willingness to demonstrate the public service competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nWork is performed in an environment that experiences frequent interruptions. This is a sedentary\nposition with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree with major study in statistics/decision science, accounting, business\nadministration, public administration, or related field.\n\u2212 Two years of professional experience in budget, financial analysis or accounting program\nanalysis.\n\u2212 Demonstrated experience working with database management, spreadsheet and word\nprocessing software required.\n\u2212 Experience in public sector budgeting or accounting strongly preferred.\n\u2212 Experience with financial systems and reporting tools preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY: ________________________\n8/14\nAndrew Asbjornsen, Finance Director\nREVISED BY: F. Longman\nA. Sullivan\n11/19"}
{"Department": "Finance", "Job Title Sort": "Budget and Treasury Manager", "Job Title": "Budget and Treasury Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FNBudgetandTreasuryManager.jd.pdf", "SharePoint List ID": "649", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/FNBudgetandTreasuryManager.jd.pdf", "pdf_file": "FNBudgetandTreasuryManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Budget and Treasury Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4/SOC:OA/11-3031\nJOB SUMMARY:\nManages the City's budgeting, revenue collection, investment program, financial forecasting and\nreporting functions. Responsible for the City's budget including the coordination and preparation of the\ncurrent and long-range City operating and capital budgets, financial forecasting, policy development\nand preparation of the budget document. Conducts complex financial and budgetary analyses that\nfacilitate decision-making by management and elected officials on City-wide fiscal issues. Works under\nauthority of the Finance Director in cooperation with departments to facilitate compliance with\naccounting, budgetary and fiscal policies, goals, and objectives. Communicates and collaborates\neffectively with staff throughout the organization in a variety of settings, including in the development\nand monitoring of revenue collection policies and procedures. Leads City\u2019s investment committee and\nprovides oversight to daily cash flow needs. Serves as a consultant to City departments. Provides\ntechnical and logistical support to the Finance Director by providing analytical support, financial\nanalysis, and review of various city initiatives and proposed operational changes.\nSUPERVISORY RELATIONSHIP:\nReports to the Finance Director. Works under applicable state and local laws, and within professional\nregulations, policies, procedures, and guidelines. Supervises assigned staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Participates in development and maintenance of effective budget and financial policies to\nensure the sound financial management of the City. Identifies, explains and applies alternative\nbudget formats and approaches such as program, performance, zero-based, biennial, and utility\nof such approaches for planning purposes such as strategic planning, long-term financial\nplanning, and multi-year budgeting.\n2. Provides preliminary budget data and analysis to elected and appointed officials to assist in the\ngoal-setting phase of budget development. Serves as a professional resource for City Council,\ndepartment heads and City staff in the interpretation of financial information. Consults with\ndepartments to develop informative financial reporting systems that accurately reflect\noperational results. Provides analysis and assistance to departments in developing improved\noperating procedures. Assists in the development, analysis and reporting of key financial\ninformation to City Council, staff and the public. Communicates this information to state, federal\nand bond rating authorities as required.\n3. Coordinates the budget process; develops annual budget calendar; disseminates clear written\ninstructions for staff involved with budget preparation; schedules and manages efficient budget\nmeetings as needed; provides interim communications to inform key stakeholders of budget\nprogress and issues. Seeks and applies appropriate feedback to improve budget process.\nBudget and Treasury Manager Page 2\n4. Manages city-wide budget development; reviews and evaluates departmental budget requests;\nprepares six-year operating, capital and reserve balance budget forecasts.\n5. Oversees preparation of budget document in accordance with standards established by\nGovernment Finance Officer Association's (GFOA) Distinguished Budget Program.\n6. Monitors and evaluates the budget after adoption. Analyzes account and budget variances and\nbrings significant issues to the attention of the Finance Director. Provides analysis of budget\nstatus and information in order to recommend approval and disapproval of additional budget\nrequests and budget transfers. Performs year-end reconciliations and manages the re-\nappropriation process.\n7. Develops and maintains City-wide indirect cost allocation model and other internal charge\nmodels. Provides technical expertise to departments in costing techniques.\n8. Manages the development of special studies and analyses pertaining to a wide variety of issues\nthat may include development of performance measurement systems, analysis of utility rates,\npreparation of cost/benefit analyses, internal service fund rate analysis, impacts of legislation,\nand development of financial systems. Applies a wide variety of economic variables and\nanalytical techniques in completion of tasks.\n9. Prepares budget ordinances for annual budget and budget amendments. Presents budget\nordinances to City Council and responds to questions. Develops and presents financial and\nbudget information to the Mayor, department heads and City council as assigned by the Finance\nDirector.\n10. Leads citywide revenue forecasting; develops general fund revenue forecast; presents annual\nrevenue forecast to Mayor and City Council.\n11. Applies financial concepts to budget process such as inflation, time value of money, sunk cost,\ncost-benefit analysis, payback method, net present value analysis and performance\nmeasurement.\n12. Evaluates, recommends selection, implements, and utilizes budget software to meet the City\u2019s\nbudget needs. Trains others in effective use of the budget software.\n13. Manages all aspects of business registration, Business and Occupational tax management and\nreceipting, sales tax compliance and other ancillary licensing revenue streams. Manages and\ndirects staff in the operational processes of this core function of finance. Develops operating\nprocedures, management policies and auditing functions for all licensing, registration and tax\ncompliance functions within the Finance Department.\n14. Oversees utility billing section and City Finance Customer Service Center.\n15. Directs and reviews the City's cash collection function. Establishes and monitors internal control\nprocedures for the safeguarding and handling of City funds. Analyzes staff operating procedures\nand cash systems, recommends and implements improvements as necessary. Provides\nconsultation to City departments on cash receipting and internal controls.\n16. Leads the City's investment committee. Recommends long-term and short-term investment\nstrategies. Analyzes daily cash flow requirements and makes short-term investment decisions.\nProvides investment information for financial reporting.\n17. Advises and supports Finance Director in the use of technology to maintain and enhance\nCitywide internal control procedures for accounting and financial reporting, including cash\nBudget and Treasury Manager Page 3\ncollection, receipting, transmittal, deposit and investment of funds. Provides technical interface\nto assist in determining procedures and tests of cash controls. Works closely with primary bank\nand investment services providers to interface data into City of Bellingham financial systems.\nCoordinates with the Finance Department Financial Systems staff and the City\u2019s Information\nTechnology Services Department to identify problems, develop corrective action and implement\nnew software. Maximizes the potential of available systems.\n18. Provides leadership in analyzing new initiatives, creating and maintaining financial models,\ndrafting of Finance department recommendations regarding citywide policies and programs as\nwell as departmental projects that are being considered.\n19. Coordinates all banking services within the City. Analyses the City\u2019s consolidated service\ncharge position and makes recommendations as to managing the cost of banking services.\nStays current and recommends changes on banking services available with relation to the\nneeds of the City.\n20. Hires staff, evaluates employee performance, and provides coaching and corrective action as\nneeded in consultation with the Finance Director and Human Resources. Assigns work and\nprovides direction, training and assistance to assigned staff. Provides support to the Finance\nDirector on employee relations issues as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs duties on behalf of the Finance Director as assigned; may assume administrative\nresponsibility of the Department in the absence of the Finance Director.\n2. Ensures that quality financial and budgetary services are provided to City departments and that\nprocedures and policies are followed.\n3. Provides customer service to the public in problem resolution in accordance with the City's\nMunicipal Code.\n4. Performs statistical computations, financial analyses, interpretations, projections and\nrecommendations to facilitate management in day-to-day decision-making processes.\n5. Performs financial analysis of assigned special projects and makes recommendations as to\nwhat course of action to pursue. Manages, builds and maintains financial analysis models.\n6. Researches and self-educates on state and federal laws, regulations, procedures, and policies\nto ensure the City's compliance.\n7. Maintains understanding of best practices and innovations in state and local budgeting including\nNational Advisory Council on State and Local Budgeting\u2019s (NACSLB) recommended budget\npractices, and GFOA recommended practices on budgeting.\n8. Participates as requested in interdepartmental meetings to assist departments in the analysis of\nbudget information and in the development of strategies and programs within the context of\nbudgetary constraints and guidelines.\n9. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nBudget and Treasury Manager Page 4\nKnowledge of:\n\u2212 Government Financial Accounting Standards, Washington State Basic Accounting and\nReporting System (BARS), audit procedures, and Washington state and municipal law.\n\u2212 Thorough knowledge of the City of Bellingham municipal code.\n\u2212 Municipal budgeting process. Analytical concepts and tools such as inflation, time-value of\nmoney, sunk costs, cost-benefit analysis, net present value, performance measurement, and\nsensitivity analysis.\n\u2212 Best practices affecting preparation and administration of the City's financial reporting, and\nbudgeting.\n\u2212 Best practices for public funds investment.\n\u2212 Understanding of state and federal contracting and bidding laws, and regulations.\n\u2212 Computer applications of the budgeting and accounting system.\nSkill in:\n\u2212 Strong interpersonal skills including interviewing, persuading, and negotiating skills to establish\neffective working relationships with assigned staff, co-workers, elected officials, managers,\nsupervisors, and the public.\n\u2212 Excellent oral and written communication skills utilizing diplomacy and tact.\n\u2212 Strong proficiency in spreadsheet, word processing, graphic, and database applications.\nAbility to:\n\u2212 Prioritize important issues from both a fiscal and political/policy perspective, establish schedules\nand timelines, and work with department management in meeting these priorities.\n\u2212 Generate and implement innovative solutions to the internal accounting and budgeting process.\n\u2212 Effectively manage the budget processes.\n\u2212 Effectively present/communicate technical financial and budget information in a variety of\nsettings.\n\u2212 Manage work-flow processes to meet strict deadlines.\n\u2212 Perform technically sound fiscal analyses.\n\u2212 Maintain confidentiality and discretion with regard to sensitive information encountered while in\nthe performance of duties.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation, and to model, coach, and develop these\ncompetencies in staff.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other standard office equipment such as keyboard,\nmouse, phone;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work performed at a computer workstation, as well\nas public meeting setting. Some business travel required. Work is performed in an environment that\nexperiences frequent interruptions. This is a sedentary position with minimal physical exertion\nrequirements.\nBudget and Treasury Manager Page 5\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in accounting, finance, or related business field. Master's degree preferred.\n\u2212 Six (6) years progressively responsible accounting or finance experience required; including at\nleast three (3) years experience in a municipal accounting or finance environment. Budget\nadministration experience preferred.\n\u2212 Strong knowledge of computerized accounting, spreadsheet and presentation software\nrequired.\n\u2212 Two years of supervisory or management experience required.\n\u2212 Certified Public Accountant or other related professional license desired.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: J. Carter REVIEWED BY:\nT. Holm Andrew Asbjornsen\n4/2013 Finance Director\nF. Longman\nR. Delker\n5/2021\nA.Asbjornsen\nA.Sullivan\n8/24"}
{"Department": "Planning and Community Development", "Job Title Sort": "Building Official", "Job Title": "Building Official", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDBuildingOfficial.jd.pdf", "SharePoint List ID": "509", "Salary Grade": "10", "pdf_url": "https://cob.org/wp-content/uploads/PDBuildingOfficial.jd.pdf", "pdf_file": "PDBuildingOfficial.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Building Official UNION:231\nSG:10\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4/SOCCODE:OA/47-4011\nJOB SUMMARY:\nThe Building Official exercises the legally mandated authority to administer, enforce, and\ninterpret all adopted construction codes. Develops policies and procedures, supervises\nassigned staff and ensures all permit issuance, inspection, plan examination and enforcement is\nperformed in conformance to adopted municipal and construction codes.\nSUPERVISORY RELATIONSHIPS:\nReports to the Development Services Manager. Works under the general guidance and\ndirection of the Planning and Community Development Director and according to applicable\nDepartmental, City, State, and professional regulations, policies, procedures, and guidelines.\nSupervises assigned staff including Building Plans Examiners and Building Inspectors.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Ensures residential and commercial buildings and other structures within the City are\npermitted and inspected to conform to the various uniform/model, construction and\nmunicipal code requirements.\n2. Plans, directs, coordinates and reviews the work assignments of assigned staff;\nassesses and monitors workloads; identifies and resolves problems.\n3. Interprets construction and municipal codes. Renders advice, judgments and decisions\nto staff, developers, builders and the general public.\n4. Directs all on-site field building inspections and performs such as needed. Also\nresponsible for resolving unusual or difficult situations regarding inspections and\napprovals encountered by inspectors and other employees.\n5. Directs all structural and non-structural building plan reviews and performs such as\nneeded on all proposed residential, commercial and public building and development\nprojects to ensure compliance with construction code requirements, state laws and\nmunicipal ordinances. Approves or disapproves plans, alterations and changes.\n6. Under the direction of the Development Services Manager, develops and administers\nPermit Center operating policies as well as necessary and effective permitting approval\nrequirements and procedures in conjunction with other lead permit review staff. Provides\nguidance to Permit Technicians and Permit Center Supervisor.\n7. Develops and maintains local modifications to state-mandated building codes; prepares\nadopting ordinances. Investigates, responds and resolves citizen complaints and\nreferrals from other agencies.\n8. Delegates responsibility and authority to assigned personnel as appropriate. Monitors\ndaily work activities to assure the timely and accurate completion of assigned\nresponsibilities.\n9. Manages and monitors contracts with outside consultants. Writes requests for proposals\n(RFPs), develops scope of work and reviews and coordinates final contract terms.\nFacilitates the RFP process and serves as project manager.\n9. Supervises staff and evaluates work. Makes hiring recommendations, assigns and\nprioritizes work assignments, conducts performance appraisals, and recommends\ndisciplinary actions. Orients and trains new employees.\n10. Supports the training, monitoring, and audit process for City and private inspectors\nassociated with the Rental Registration and Safety Inspection Program. Serves as\nauditor to ensure compliance with program requirements and standards.\n11. Makes recommendations for the Development Services annual budget. Participates on\nPermit Center Leadership Team including preparing and prioritizing work program.\nDevelops and completes special projects to promote efficiencies in building permit\nreview process. May participate in Planning and Community Development Department\nand/or Permit Center long range, strategic planning activities. Prepares and\nrecommends objectives, methodologies and associated schedules.\nADDITIONAL WORK PERFORMED:\n1. May represent the City, department and/or Permit Center at professional organizations,\nconferences, legislative hearings, and other external meetings or proceedings.\n2. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- A thorough knowledge of complex construction codes and related State and local\nregulations; structural principals; and construction practices, including building,\nplumbing, mechanical, electrical, energy, resource conservation, ventilation, accessibility,\nexcavation and grading and fire suppression.\n- Planning and Community Development Department and Permit Center operations and\nprocedures, federal, state, and local pertinent regulations.\n- Working knowledge of relevant government and/or community institutions, organizations,\nprocedures, and processes.\nSkill in:\n- Management, including skills in leadership and supervision, problem analysis and\ndecision making, planning and organizing, interpersonal sensitivity, management control,\nand time management.\n- Excellent written and oral communications skills for working with diverse sets of\npersonnel, public officials, and citizens.\nAbility to:\n- Represent the City, department and/or the Permit Center in public meetings. - Be flexible\nand adapt as needed.\n- Represent the City\u2019s interests at professional associations.\n- Make recommendations for code updates at the state building code council, international\ncode council, Washington State legislator, or equivalent.\n- Prepare and manage consultant contracts for any professional service vendors.\n- Efficiently coordinate a variety of programs and work effectively with other governmental\nentities, private interests, contractors and citizens.\n- Provide clear explanations on procedures and regulations and to deal with contractors,\nprofessionals, and the general public with courtesy and tact.\n- Identify and implement staff training needs.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office equipment, such as a keyboard,\nmouse and phone;\n- Communicate accurate information and ideas;\n- Move between work sites;\n- Lift and carry objects weighing up to 40 pounds;\n- Safely move about construction sites, including the ability to bend, kneel and\ncrawl;\n- Traverse difficult and undeveloped terrain.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment. Occasional time is spent in the field\nperforming building inspections as needed. Field work is performed at construction sites in\nvarious states of completion, where standard safety practices are always expected. May require\nclimbing ladders, construction stairs, scaffolding and steep sites. Access to under floor areas\nand attic spaces require bending, kneeling and crawling. Lighting may be limited, movement\nmay be restricted, loud noises may be present, and terrain may be rugged. Sites may be wet\nand slippery. All weather conditions should be expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in architecture, engineering, construction management, public\nadministration or a related field preferred.\n- Ten (10) years of experience in Building Plans Examination, Building Inspection and/or\nConstruction Management required, which must include five (5) years of supervisory\nexperience.\n- An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- ICC certification as a Certified Building Official required within six (6) months from date\nof hire.\n- ICC certification as a Building Plans Examiner, Residential Building Inspector and\nCommercial Building Inspector required at time of hire.\n- Valid Washington State driver\u2019s license and good driving record. Candidates must\nsubmit a three-year driving record abstract prior to hire.\n- Employment contingent upon passing a criminal background check.\nPREPARED BY: REVIEWED BY:______________________\nJeff Thomas Blake Lyon,\nJoint Classification Committee Director of Planning and\n6/2009 Community Development\nREVISED BY:\nK. Nabbefeld\nR. Delker\n1/19\nS. Angeley\nE. Weinberg\n3/26"}
{"Department": "Municipal Court", "Job Title Sort": "Chief Deputy Court Clerk", "Job Title": "Chief Deputy Court Clerk", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "MUChiefDeputyCourtClerk.jd.pdf", "SharePoint List ID": "82", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/MUChiefDeputyCourtClerk.jd.pdf", "pdf_file": "MUChiefDeputyCourtClerk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Chief Deputy Court Clerk UNION:231\nSG:6\nDEPARTMENT: Municipal Court CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for assisting in the administration of the Bellingham Municipal Court. Manages Municipal\nCourt calendars and judicial assignments. Assists the Court Director in division budget development\nCoordinates and monitors court and probation caseloads. Supervises assigned staff; monitors\ncaseloads and judicial assignments. Performs analysis of legislation changes that impact criminal court\noperations. Implements procedural changes. Provides judicial support as needed. Ensures compliance\nwith Court and City policies, Washington State and local court rules and legal requirements. Develops\neffective working relationships with staff, other City departments and others that encourage teamwork\nand effective use of resources. Errors in court process or procedure may impact case disposition and\ninvolve substantial liability and judicial consequences.\nSUPERVISORY RELATIONSHIPS:\nReports to the Court Director. Work is performed under general supervision according to City and\nDepartment policies and procedures as well as applicable City, State, and Municipal Court codes,\nregulations, policies, procedures, and guidelines. Supervises courtroom support staff and advises staff\non technical court procedure issues.\nESSENTIAL FUNCTIONS:\n1. Assists the Municipal Court Director in administration of the Court. Provides support as needed\nto Court Commissioner and the Municipal Court Judge.\n2. Supervises assigned court staff; participates in selection and hiring, assigns and evaluates\nwork, organizes and prioritizes workloads, provides feedback, training and guidance in following\nappropriate court processes and technical procedures and ensures compliance with applicable\npersonnel policies, rules and regulations . Establishes performance standards, delivers\ncounseling and conflict resolution; recommends corrective action as appropriate.\n3. Develops Court calendar and master facility schedule. Schedules all hearings, pre-trial motions,\nbench and jury trials. Analyzes schedule, evaluates for consistency with short- and long-term\ngoals and objectives and recommends modifications. Coordinates City departments, staff and\ncontractors and resolves conflicts as needed.. Manages and conducts daily evaluation of court\ncaseload.\n4. Oversees arrangements for juries. Prepares and distributes weekly Jury Priority List to\nappropriate parties. Schedules pro-tempore judges as needed.\n5. Serves as the Court\u2019s primary point of contact for the Prosecuting Attorney\u2019s Office, Bellingham\nPolice Department and other criminal justice agencies.\nMUChiefDeputyCourtClerk\nChief Deputy Court Clerk Page 2\n6. Ensures compliance with court orders. Monitors probation caseload. Processes commitments,\nreleases, and referrals. Corresponds with community agencies regarding probationers.\nProvides analysis and assists Judge and Court Director in development of appropriate programs\nand services.\n7. Coordinates day-to-day Municipal Court trial/hearing operations, making appropriate decisions\nfor all activities. Responsible for certification of all electronic court recordings and case files.\nReleases judicial orders, including arrest warrants, and notifies law enforcement agencies of\narrest or order status.\n8. Develops and maintains in and out of custody virtual court hearing processes and policies.\nWorks with outside correctional facilities to revise processes and policies as needed.\n9. Supervises preparation of court files and determines appropriate distribution for copies. Acts as\nliaison to prosecution and defense attorneys, law enforcement officers and witnesses.\n10. Ensures the accuracy of procedures and protocols for entering case dispositions and\nconvictions into the information systems as a permanent record. Verifies the Court's\ncompliance with system rules and applicable legal requirements.\n11. Prepares case files for appeal to Superior Court. Assists defendant in preparing appeal\ndocuments and monitors all appeal cases.\n12. Serves as a technical resource regarding the legal process. Analyzes legislation for impact on\ncourt operations and implements changes as necessary.\n13. Oversees ensures courtroom technology meets the needs of the Court; works with subordinate\nstaff and coordinates with ITSD to evaluate, improve, maintain and troubleshoot as needed.\nOversees the selection and implementation of new technology.\n14. Oversees municipal court parking ticket processes; monitors the appeal process assignment of\nregistered owners, account transfer to collections of unpaid accounts as needed and ensures\nprocedures are in compliance with Department of Licensing (DOL) policies.\n15. Serves as the Terminal Agency Coordinator (TAC) for A Central Computerized Enforcement\nService System (ACCESS). Ensures the Court is in compliance with state and FBI Criminal\nJustice Information System Division policies and regulations and maintains Court procedures as\nrequired.\n16. Responsible for all official court documents. Ensures records are complete and accurate and\ncertifies release and distribution.\n17. Acts in responsible charge of all court administrative functions during the Court Director\u2019s\nabsence.\nADDITIONAL WORK PERFORMED:\n1. Performs Court Clerk relief duties as needed.\nMUChiefDeputyCourtClerk (2)\nChief Deputy Court Clerk Page 3\n2. Oversees monetary transactions daily and verifies Court clerk balancing and receipting of court\nmonies as needed.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of all phases of the judicial system and probation rules, policies, practices,\nand procedures.\n\u2212 Comprehensive current knowledge of all case activities associated with the adjudication\nprocess.\n\u2212 State of Washington Judicial Information System (JIS) computer software.\n\u2212 Bellingham Municipal Code (BMC) and Revised Code of Washington (RCW).\n\u2212 Washington State Rules for Courts of Limited Jurisdiction and local court rules.\n\u2212 OCourts paperless courtroom software.\n\u2212 Virtual hearing processes and best practices.\nSkills in:\n\u2212 Strong skills in computer software operations including word processing and spreadsheet\napplications.\n\u2212 Strong oral communication skills to speak in public, both in person and by telephone, with\ndiverse individuals including employees, other City departments, and citizens who are angry or\nunder stress.\n\u2212 Standard English usage, spelling, punctuation, grammar, formatting, and proofreading skills.\nAbility to:\n\u2212 Effectively coordinate court calendars in a timely manner.\n\u2212 Articulate Municipal Court procedures to interested parties or the public in person or by\ntelephone. Ability to remain solutions-oriented while dealing with interpersonal conflict or\nhostility.\n\u2212 Independently apply problem solving skills and decision making; planning and organizing;\ninterpersonal sensitivity; adaptability; stress tolerance; and time management.\n\u2212 Keep current with changes in municipal court procedures and to assist in the effective\nimplementation of new rules and practices.\n\u2212 Analyze and respond to changes for legal compliance and procedural development.\n\u2212 Willingness and ability to maintain the confidentiality of sensitive information accessed through\nworking with court records.\n\u2212 Effectively supervise staff.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies: Service Orientation,\nResults Orientation, Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Frequently operate a computer and other standard office machinery;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasional lifting of boxes or equipment weighing up to 40 lbs.\nWORKING ENVIRONMENT:\nMUChiefDeputyCourtClerk (3)\nChief Deputy Court Clerk Page 4\nWork is primarily performed in a Municipal Court and in a congested and fast-paced office environment.\nPossibility of exposure to hostile, offensive language and the risk of physical harm associated with the\nemotional climate of court proceedings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate degree in criminal justice, public administration, business administration, sociology,\npsychology or similar field.\n\u2212 Two years of progressively responsible experience in a court environment required, including\nknowledge of court operations, statutes, rules, customer service, and probation compliance.\n\u2212 Two years of experience in a supervisory or lead position required. Five years of court\nexperience may be considered as a substitute for supervisory or lead court position experience.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 ACCESS Level 2 certification required within one year of hire.\n\u2212 Must be willing to sign confidentiality agreements with the State of Washington and the Court in\nregard to ethical standards and database access and use.\nPREPARED BY: C. Johnson REVIEWED BY:\nL. Storck Darlene L. Peterson\n3/93 Court Director\nREVISED BY: L. Storck\nL. Starcher\n11/97\nHolt Consulting\n7/00\nL. Hill\nL. Storck\n8/01\nR. Mueller\n4/12\nD. Peterson\nA. Sullivan\n1/19\nT. Bennett\nD. Peterson\nA.Sullivan\n6/24\nMUChiefDeputyCourtClerk (4)"}
{"Department": "Public Works", "Job Title Sort": "Chief Operator - Wastewater", "Job Title": "Chief Operator - Wastewater", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWChiefOperatorWastewater.jd.pdf", "SharePoint List ID": "287", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWChiefOperatorWastewater.jd.pdf", "pdf_file": "PWChiefOperatorWastewater.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Chief Operator - Wastewater UNION:231\nSG:7\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Chief Operator - Wastewater Treatment is responsible for supervision and direction of primary,\nadvanced secondary, solids handling, plants processes, industrial pretreatment program and control\nsystems, and is responsible for recommending budgets, standards, and technical systems to ensure\ncontinuous and proper operation of the wastewater treatment plant. Error or negligence in supervision\nor performance could jeopardize wastewater facilities and put public health at risk; result in loss of life,\nproperty, financial resources, and equipment; and violate water quality, air, and other standards. Works\nunder federal, regional, and Washington State regulations and procedures for wastewater treatment as\nwell as City and departmental policies and procedures.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Public Works Superintendent - Plants. Works under general supervision and the\nguidance of City and Departmental policies and procedures. Maintains close working relations with\noperations supervisors and other city personnel. Oversees the utilization of lab data and operation as\npertains to the wastewater treatment plant and sewer collection. Supervision of Plant Operators, Utility\nWorkers, and Plants staff is a joint responsibility with the Chief Operator - Water Treatment. Serves as\na member of the plant operations management team.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes and directs the day-to-day operation of the wastewater treatment plant.\nSchedules work activities and personnel, and arranges for chemicals, supplies and equipment\nas needed. Determines service levels and establishes operating criteria for operators. Reviews\noperation and recommends facility improvements.\n2. Jointly responsible for supervision of Plant Operators with the Chief Operator - Water\nTreatment, including recommending employee hiring, training, supervision, evaluations,\ndisciplinary actions, vacation scheduling, etc., of plant personnel. Provides training for skills\ndevelopment, safety and working with hazardous materials.\n3. Oversees lab data and operation to ensure proper function of the treatment plant\nprocesses. Coordinates wastewater and solids handling operations with maintenance and\nlaboratory activities to minimize operational conflicts and optimize process control.\n4. Oversees, with support from the Water Quality Technical Supervisor, monthly data\nprovided to US Environmental Protection Agency, Washington State Department of Ecology,\nand regional air pollution authority to demonstrate compliance with plant permit and discharge\nrequirements. Holds signatory responsibilities on submittal of compliance reports.\nPWChiefOperatorWastewater.jd.doc\nChief Operator - Wastewater Page 2\n5. Produces reports in order to inform annual budget needs for the section; includes\nresearching information for capital expenditures, and performing cost analyses for items such as\nenergy costs, solids handling processes, odor control, and plant upkeep and maintenance.\n6. Develops and implements policies and procedures for proper operations of wastewater\nprimary, secondary, and solids handling facilities.\n7. Supports the Industrial Pretreatment Program in the capacity of determining impacts to\nthe treatment plant. Trains and coordinates with City staff to ensure the Industrial Pretreatment\nOrdinance is administered correctly through proper operational evaluation, sampling, laboratory\nanalysis, and data management.\n8. Compiles operational data and makes performance decisions to optimize treatment plant\nand solids handling equipment performance for the protection of public health, the environment,\nand to maintain compliance with the Clean Water and Clean Air Acts.\n9. Prepares reports and planning documents and performs other administrative duties in\naccordance with City and departmental policies and procedures and state and federal\nwastewater quality regulations.\n10. Implements asset management strategies and utilizes computerized systems such as\nmaintenance management, warehouse inventory, geographic information, and archive systems\nto schedule, assign, track and record work requests and monitor program accomplishments;\nmaintains records on assets and services; accesses maps and drawings of City infrastructure;\nresponds to customer requests; and identifies improvements to the plants asset management\nprogram.\n11. Assists the Superintendent of Plants on capital projects for plants and other facilities\nwhich may include serving as project manager as assigned. Provides operating data to\nengineers, reviews construction documents, or recommends changes appropriate to operations.\nOversees the work of vendors and consultants. Also works with engineers and other personnel\nas needed on capital improvement plans.\nADDITIONAL WORK PERFORMED:\n1. Facilitates and performs public education and community relations activities.\n2. Plans and implements improved wastewater treatment management, quality, reporting,\nand monitoring systems to meet new or revised wastewater treatment standards.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Technical standards and procedures required for the operation and maintenance of a\nwastewater treatment facility involving multiple advanced unit processes associated with\nsecondary treatment such as activated sludge, sludge solids handling, and computer-based\ncontrol systems, maintenance and laboratory operations.\n\u2212 Computer applications to process control, scheduling, data recording, and reporting.\nFamiliarity with laboratory database systems, SCADA, Microsoft Excel and Word.\nPWChiefOperatorWastewater.jd.doc\nChief Operator - Wastewater Page 3\n\u2212 Laboratory processes as they relate to wastewater treatment, solids handling and\ncollections systems.\nSkill in:\n\u2212 Excellent written and oral communication skills for working with a diversity of personnel\nand citizens.\n\u2212 Strong skills in leadership, supervision, problem analysis, and decision making, planning\nand scheduling, interpersonal sensitivity, adaptability/flexibility, stress tolerance and time\nmanagement.\nAbility to:\n\u2212 Attain skills in cost analysis, budget development, and analysis.\n\u2212 Identify problems and perform basic troubleshooting on machinery and associated\nsystems.\n\u2212 Establish and maintain effective working relations with employees, engineers, vendors,\ncolleagues and supervisors.\n\u2212 Identify training needs, develop materials, and instruct operators.\n\u2212 Formulate written policies and procedures.\n\u2212 Courteously and tactfully receive and respond to emergency calls from the public.\n\u2212 Ability and willingness to accept on-calls status and be available to respond to on-call\ncircumstances.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress\ncircumstances.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vision to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway\ntraffic and alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting in an industrial plant, providing directions to crew, making\non-site inspections or troubleshooting, etc. May require working outdoors in all weather conditions. The\ntreatment plants are high risk environments which require special safety precautions, i.e. working near\nheavy operating equipment, toxic or volatile chemicals, noxious gases, and with exposure to raw sewage.\nEmployees may be required to wear protective clothing such as coveralls, rain gear, masks, boots,\ngoggles, gloves, or shields and use respirator and self-contained breathing apparatus when appropriate.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years vocational or college coursework in technical areas such as\nenvironmental science, civil engineering, and/or computer technology.\n\u2212 Four years of experience required in wastewater-related plant operations industry involving\nautomated systems and advanced unit processes associated with secondary treatment. Must\ninclude two years of supervisory experience with responsibility for leadership, scheduling,\ntraining and skills development.\nPWChiefOperatorWastewater.jd.doc\nChief Operator - Wastewater Page 4\n\u2212 Experience with\nfull responsibility for plant operations preferred.\n\u2212 Familiarity with\ncomputer technology required.\n\u2212 A combination\nof education and experience sufficient to provide the applicant with the knowledge, skills and\nability to successfully perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must have or be able to obtain a Washington State Department of Ecology certification as a\nGroup IV Wastewater Treatment Plant Operator within one year of employment.\n\u2212 Note: Substitutions for education and training requirements are available as outlined in\nWashington Administrative Code 173.230.061, 10/23/87.\n\u2212 Valid Washington State driver's license and a good driving record. A three-year driving abstract\nmust be submitted at the time of hire.\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: McCourt / Hanowell REVIEWED BY:\n5/24/83 Eric Johnston, Asst. Director\nMcCourt / Sellin Public Works, Operations\n3/90\nArdrey / Bateman\n1/92 REVIEWED BY:_________________________\nMcCourt / Sellin Ted Carlson, Director\n9/94 Public Works\nLowry / Johnson / Delker\n2/19\nPWChiefOperatorWastewater.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Chief Operator Water", "Job Title": "Chief Operator Water", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWChiefOprWaterTreat.jd.pdf", "SharePoint List ID": "250", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWChiefOprWaterTreat.jd.pdf", "pdf_file": "PWChiefOprWaterTreat.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Chief Operator \u2013 Water Treatment UNION: 231\nSG: 7\nDEPARTMENT: Public Works \u2013 Operations CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nThe Chief Operator - Water Treatment is responsible for supervision and direction of watershed,\nwater supply, water treatment, and water distribution operations; serves as the system\nadministrator for water and wastewater computerized automated control and data acquisition\nsystems; and recommends budgets, standards, and operations. Error or negligence in\nsupervision or performance could jeopardize municipal water supplies, facilities, and\nwater/wastewater computerized process controls; put public health at risk; result in loss of life,\nproperty, financial resources, and equipment; and violate water quality, air, and other standards.\nWorks under the Washington State regulations and procedures for water supply and water\ntreatment as well as City and departmental policies and procedures.\nSUPERVISORY RELATIONSHIPS:\nReports directly to the Public Works Superintendent - Plants. Works under general supervision\nand the guidance of City and Departmental policies and procedures. Maintains close working\nrelations with supervisors at the wastewater treatment plant and other city personnel. Supervision\nof Plant Operators is a joint responsibility with the Chief Operator - Wastewater Treatment.\nServes as a member of the plant operations management team.\nESSENTIAL FUNCTIONS OF THE JOB\n1. Plans, organizes, directs the day-to-day operation of the water treatment plant. Schedules\nwork activities, making all necessary arrangements for supplies, equipment, and staffing.\nDetermines service levels and establishes operating criteria for operators.\n2. Jointly responsible for plant operator supervision with the Chief Operator - Wastewater\nincluding recommending employee hiring, operator training, supervision, evaluations,\ndisciplinary actions, vacation scheduling, etc., of plant operators.\n3. Coordinates and performs quality control testing and evaluation in conjunction with water\ntreatment plant and other laboratory personnel to optimize the quality and quantity of water\nproduced.\n4. Develops and implements policies and procedures for proper operation of the plant and\ndistribution system.\n5. Performs project, plant operations team, vendor, and consultant responsibilities.\n6. Coordinates watershed and water supply functions such as operation of the Lake\nPWChiefOprWaterTreat.jd.doc\nChief Operator - Water Treatment Page 2\nWhatcom control dam, responding to public concerns on lake levels, producing flow\nreports, and collaborating with other departments.\n7. Performs administrative duties in compliance with all City and departmental policies and\nprocedures, state and federal water quality regulations such as completion of state\nreports, planning documents, performance documentation, inventory control, requisitioning\nsupplies, bid specifications, etc.\n8. Coordinates and performs systems administrator duties and responsibilities for water and\nwastewater supervisory control and data acquisition computer systems. This includes\nresponsibility for training plant operators, system backup, and writing system reports.\n9. Recommends preliminary annual budget for the section; includes researching information\nfor capital expenditures and performing cost analyses for items such as chemical costs,\nwater quality control, conservation, and regulatory compliance.\n10. Assists the Superintendent on capital projects for plants and other facilities which may\ninclude providing operating data to engineers, reviewing construction documents, or\nrecommending changes appropriate to operations. Also works with engineers and other\npersons on capital improvement plans.\nADDITIONAL WORK PERFORMED:\n1. Facilitates and performs public education and community relations activities.\n2. Plans and implements improved water supply and water treatment management, quality,\nreporting, and monitoring systems to meet new or revised water treatment standards.\n3. Operates the water treatment pilot plant filter system to optimize treatment plant\nperformance.\n4. Performs other work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Management, industry, and technical standards and procedures required for the operation\nand maintenance of a water treatment facility and distribution system involving multiple\nadvanced unit processes associated with water systems such as direct filtration water\ntreatment and computer-based control systems.\n\u2013 Computer applications to process control, scheduling, data recording, and reporting.\nSkill in:\n\u2013 Excellent written and oral communication skills for working with a diversity of personnel\nand citizens.\n\u2013 Strong skills in leadership, supervision, problem analysis, and decision making, planning\nand scheduling, interpersonal sensitivity, adaptability/flexibility, stress tolerance and time\nmanagement.\nAbility to:\n\u2013 Attain skills in cost analysis, budget development and analysis.\n\u2013 Identify problems and perform basic troubleshooting on machinery and associated\nPWChiefOprWaterTreat.jd.doc\nChief Operator - Water Treatment Page 3\nsystems.\n\u2013 Establish and maintain effective working relations with employees, engineers, vendors,\ncolleagues and supervisors.\n\u2013 Lead and respond effectively in emergency, hazardous, or other high stress\ncircumstances.\n\u2013 Formulate written policies and procedures.\n\u2013 Identify training needs, develop materials, and instruct operators.\n\u2013 Courteously and tactfully receive and respond to emergency calls from the public.\n\u2013 Ability and willingness to accept on-call status and be available to respond to on-call\ncircumstances.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites;\n\u2212 Occasionally lift objects weighing up to fifty (50) pounds.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Two years vocational or college coursework in technical areas such as environmental\nscience, civil engineering, or computer technology.\n\u2013 Four years of experience required in a comparable water-related plant operations industry\ninvolving automated systems. Must include two years of supervisory experience with\nresponsibility for leadership, scheduling, training and skills development. Experience with\nfull responsibility for plant operations preferred.\n\u2013 Familiarity with computer technology required. Experience with systems development and\ntroubleshooting preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2013 Must have or be able to obtain a Washington State Department of Social and Health\nServices Water Treatment Plant Operator IV within one year of employment.\n\u2013 Must pass job-related physical capacities evaluation prior to hire.\n\u2013 Valid Washington State driver's license and a good driving record. A three-year driving\nabstract must be submitted at the time of hire.\n\u2013 Employment contingent upon passing criminal convictions and local background check.\nNOTE: Substitutions for education and training requirements are available as outlined in\nWashington Administrative Code 246.292.060, 12/27/90.\nPREPARED BY: Bill McCourt REVIEWED BY:\nKathryn Hanowell Kenneth D. Thomas\n5/24/83 Assistant Director of PW for Operations\nPWChiefOprWaterTreat.jd.doc\nChief Operator - Water Treatment Page 4\nREVISED BY: Ardrey/Evans\nMcCourt/Sellin\n9/94\nPWChiefOprWaterTreat.jd.doc"}
{"Department": "Library", "Job Title Sort": "Children's Services Librarian II", "Job Title": "Children's Services Librarian II", "Classification": "Librarian II", "Bargaining Unit": "Union:114L", "Published File Name": "LIChildren'sServicesLibrarian.jd.pdf", "SharePoint List ID": "501", "Salary Grade": "L-2", "pdf_url": "https://cob.org/wp-content/uploads/LIChildren'sServicesLibrarian.jd.pdf", "pdf_file": "LIChildren_sServicesLibrarian.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Children\u2019s Services Librarian UNION:114L\nSG:L-2\nCLASS TITLE: Librarian II CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nJOB SUMMARY:\nMeets the needs of children, families and community members serving children and families through\nthe development and implementation of children\u2019s library services. Services include preparing and\npresenting storytimes and other programming, providing instruction on library technologies and tools,\nproviding outreach to schools, daycares and community organizations and connecting children and\nfamilies to relevant library materials and resources. Provides system-wide expertise and training on\nchildren\u2019s literature, child development and current research, trends and focuses in children\u2019s services.\nDevelops and maintains specific areas of the library\u2019s materials collections in all formats. Provides\nwelcoming, friendly, efficient, knowledgeable and professional customer and library service to internal\nand external customers.\nSUPERVISORY RELATIONSHIP:\nReports to the Library Deputy Director. Works independently under the guidance of city and library\npolicies and procedures. May provide training, direction and technical guidance to staff in a lower\nclassification and volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements storytimes, programs, workshops, classes, tours, and other\ncommunity outreach to meet the reading and educational interests of the community and further\nthe mission of the library. Programs and events take place in the library and out in the\ncommunity.\n2. Serves as a professional library resource by recommending children\u2019s library materials in all\nformats to library patrons and community groups; provides leadership and trains staff in\nchildren\u2019s library materials recommendations, trends in reading and publishing, and community\nreading and learning interests.\n3. Provides outreach to and develops partnerships with educational institutions and educators,\nchildcare facilities, city departments and community organizations serving children and families.\nFocuses on aligning and connecting library services with the children and families served by\nthose organizations and institutions.\n4. Builds and maintains relationships in the community with individuals and organizations to\ndevelop library partnerships that meet community needs. Speaks publicly to groups about the\nlibrary and its services and resources.\n5. Teaches community members and staff how to effectively use library resources and\ntechnologies, developing appropriate methods and curriculum for varied audiences.\n6. Develops and maintains a physical and digital collection that anticipates and meets the needs of\nchildren, ensuring it is diverse, current and relevant. Actively seeks feedback from the public\nand staff and routinely conducts collection maintenance.\n7. Provides professional public service, including information, research services and circulation\nfunctions, in person, over the phone and digitally.\n8. Participates with colleagues in cross-functional teams to accomplish goals and objectives.\nADDITIONAL WORK PERFORMED:\n1. May be responsible for library services for a specific population or specialized library service.\n2. May serve on library or community committees.\n3. May draft library policies or procedures.\n4. May serve as person-in-charge in the absence oflibrary management staff.\n5. May seek grant opportunities and prepare grant proposals.\n6. May assist with developing and maintaining content for social media platforms and the library\nwebsite.\n7. May act in a leadership role for projects, tasks, or events.\n8. Performs other duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Current principles and practices of public library service and the future and emerging role of the\npublic library in the community\n- Library collection development practices.\n- Current trends, innovations, technologies, techniques and materials in the library profession.\n- Issues and events relevant to the City of Bellingham and the region.\n- Library operations, procedures and policies as well as relevant city policies.\n- Children\u2019s literature spanning birth \u2013 middle school; publishing, format and access trends.\n- Child development and public library early literacy practices\nSkill in:\n- Excellent written and oral communication including speaking to large and diverse audiences.\n- Effective problem solving.\n- Project management.\n- Collaborative problem solving.\n- Excellent organizational skills; including handling concurrent activities and competing priorities.\n- Taking leadership roles in projects, programs and proactive resolution of daily operational\nsituations and issues as they emerge.\nAbility to:\n- Think creatively and be willing to experiment in developing creative library programs and\nservices that engage the community.\n- Commit to the principles and \u2018best practices\u2019 in librarianship and customer service.\n- Convey enthusiasm about learning, stories, information, library resources, and the library's role\nin the community.\n- Adapt to changing needs; recognize and set priorities. Be flexible in options and open to\ncreative solutions.\n- Provide exceptional customer service.\n- Apply new knowledge and skills.\n- Be accurate, thorough and timely in the completion of assignments.\n- Work independently and work well with others, including in a collaborative manner to achieve\ndesired outcomes.\n- Interact with library staff and public using courtesy, patience, tact and good judgement.\n- Work with a diverse population and the ability to handle a wide range of challenging situations.\n- Train, coach and mentor others.\n- Articulate, support and implement the mission, strategic directions, and policies of the\nBellingham Public Library.\n- Demonstrate the City of Bellingham's Public Service Competencies of service orientation;\nresults orientation; and teamwork and cooperation.\n- Maintain consistent and punctual attendance.\n- Physical ability to perform essential functions of the job including:\n- Hearing acuity and verbal ability sufficient to communicate using a telephone or in\nperson;\n- Stand for up to four hours at a time;\n- Reach shelves up to six feet high and at floor level;\n- Transport library materials weighing up to 25 lbs., often in a confined space; up to 40lbs\ninfrequently.\n- Move a loaded book truck or a dolly loaded with library materials for offsite visits.\n- Correctable visual acuity to read a computer screen or a typewritten page.\nWORKING ENVIRONMENT:\nDuties are performed in the library and in the community with frequent interaction with co-workers and\nwith the public. Work may require moderate physical activity when conducting storytimes and setting\nup/cleaning up programs. Work is often performed extensively at a computer work station with periods\nof prolonged sitting or standing. Station is often shared with other staff. Environment includes a normal\nrange of noise and other distractions working around specialized library equipment and standard office\nequipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Master\u2019s degree from a school accredited by the American Library Association.\n- Two years of professional experience in library services for youth, or equivalent.\n- Public library experience preferred.\n- Bilingual fluency in English and Spanish preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Washington State certification as a librarian or the ability to obtain certification at time of hire.\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n- Must be able to work evenings, weekends and holidays and to adapt to schedule changes on\nshort notice.\n- A valid Washington State driver\u2019s license and good driving record.\nPREPARED BY: REVIEWED BY:\nB.Hoglund/R. Delker Rebecca Judd\n5/20 Library Director"}
{"Department": "Legal", "Job Title Sort": "City Attorney", "Job Title": "City Attorney", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LECityAttorney.jd.pdf", "SharePoint List ID": "95", "Salary Grade": "E-DH-B", "pdf_url": "https://cob.org/wp-content/uploads/LECityAttorney.jd.pdf", "pdf_file": "LECityAttorney.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: City Attorney E-PLAN\nSG:E-DH-B\nDEPARTMENT: Legal CS:N\nFLSA:N\nEEO4/SOCCODE:OA/23-1011\nJOB SUMMARY:\nThe City Attorney position is established by City Charter to serve as chief legal advisor to the Council,\nthe Mayor and all City departments; represents the City in legal proceedings, including the prosecutorial\nfunction before Municipal Court; and performs other duties established by Charter or ordinance. This\nhighly visible executive position provides leadership and general administrative oversight to the City\u2019s\nLegal Department and contributes as a member of the City\u2019s senior management team on strategy and\npolicy to ensure that the City\u2019s mission and core values are incorporated into operational activities and\nservices.\nSUPERVISORY RELATIONSHIPS:\nAs a Charter position appointed or removed by the Mayor with Council approval, works independently in\ncarrying out Charter functions with general guidance from the Mayor. Supervises staff directly or\nthrough assigned managers. Works under City's policies, procedures, codes and ordinances, and\nvarious State and federal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Management: Plans, organizes, directs, controls, and evaluates the work of the Legal\nDepartment, including providing legal counsel to the elected officials and City departments,\nprosecuting crimes and misdemeanors under municipal law, and overseeing the City\u2019s risk\nmanagement and liability and property and insurance programs.\n2. Legal Counsel: Directly or through staff, researches federal, State and local laws and\nregulations, and issues legal opinions to the elected and appointed officials of the City and to\nvarious City boards and commissions. Maintains close liaison with the Mayor, City Council, City\ndepartments, boards and commissions. Staffs or attends all regular City Council meetings, and\ncommittee meetings as appropriate to provide legal guidance to elected officials in carrying out\ntheir responsibilities within the law.\n3. Legal Documents: Drafts legal documents on behalf of the City, including ordinances, resolutions,\ncode provisions, contracts, and a variety of other legal instruments. Approves as to form and\ncontent all City legal documents prior to execution by the Mayor or other approving authority.\nOversees the preparation, maintenance, and updating of the City Municipal Code and related\ndocuments.\n4. Litigation: Directly or through staff, brings legal action on behalf of the City. Defends the City, its\nofficials and employees acting on behalf of the City, when charged with violation of law or\nregulation. Hires special (outside) legal counsel to provide special expertise or to handle\nLECityAttorney.jd\nCity Attorney Page 2\nexceptional legal workload. Oversees the work of special legal counsel performance of their legal\nservices for the City.\n5. City Prosecutor: Directly or through staff, prosecutes criminal violations before the Municipal\nCourt. Works cooperatively with law enforcement agencies to deal with patterns of criminal activity\nand code violations. Recommends code provisions to address nuisance, disruptive, or criminal\nbehavior in the City within law.\n6. Risk Management: Oversees the City\u2019s risk management and loss liability programs.\nRecommends levels and types of liability insurance coverage and procures necessary insurance\nprotection; recommends and manages self insured liability coverage and funds; and provides for\nefficient claims processing and management. Works with City departments to review liability risk\nsituations and to manage and reduce City exposure to adverse claims. Develops accident review\nand claims risk assessment response programs. Encourages education and best practices for\nconduct of City business that balances reasonable risk with protection of citizen and City assets.\n7. Media Response: Receives and responds to inquiries from the public and the news media\nconcerning the actions of City government, rights and duties under the City Charter and\nordinances, state and federal laws and regulations.\n8. Personnel Management: Develops and maintains Legal Department staff committed to, and with\nhighly developed competencies in, municipal law, customer service, results orientation, and\nteamwork. Directly or through managers, appoints, supervises, provides for training,\ndevelopment, performance evaluation and ensures accountability of department employees.\nEnsures compliance with City-wide and Department policies, and local, State and federal laws\nand regulations.\n9. Policy Development: Develops, recommends, and oversees the administration of department\npolicies and guidelines. Maintains currency of policy and practice with the organizational needs\nof the City and with applicable federal and State laws and City Charter.\n10. Fiscal and Business Management: Assures the financial well-being of the department by\nestablishing cost control measures and monitoring all fiscal operations of the department.\nPrepares annual budget and justifies budget requests and amendments. Assures the efficient\nand economical use of departmental funds, staff, materials, facilities and time.\n11. Senior Management Team: Provides information and advice to the Mayor and City Council, on\nstrategic planning and accomplishment of City goals and objectives. Coordinates the\nDepartment's activities with those of other City departments and offices to ensure a consistent\napproach towards common projects and interests and the cost-effective delivery of services.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Municipal law principles, practices and trends.\n\u2212 City Charter and City Municipal Code.\n\u2212 Legal processes and procedures.\nLECityAttorney.jd\nCity Attorney Page 3\n\u2212 City legislative processes, fiscal and budget management processes, and applicable\nadministrative policies and procedures.\n\u2212 Relevant government and/or community and legal institutions, organizations, procedures and\nprocesses.\n\u2212 Current departmental and related city issues and stakeholders (both internal and external),\nincluding other governmental legislative and agency processes, players, and issues.\n\u2212 Applicable federal, State, and local laws and regulations affecting the work of City departments.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, other departments, elected officials, the media, and the public.\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Interpreting and appropriately applying complex codes, regulations, legal documents, policies\nand procedures and explaining these to clients.\n\u2212 Excellent oral communications skills for explaining legal issues and options, as well as, complex\nlegal principals and regulations to clients and to garner their compliance.\n\u2212 Skilled in litigation and in trial work and in negotiating settlements and agreements in the best\ninterests of the City.\n\u2212 Problem analysis and decision-making, adaptability/flexibility, and stress tolerance in a highly\nvisible public environment.\n\u2212 Excellent strategic planning, organizational, and time management skills.\n\u2212 Excellent writing skills for preparation and review of legal documents and opinions.\n\u2212 Public presentation skills.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner, remain objective\nwhen providing services given competing demands/points of view of elected officials, appointed\nofficials, and the public.\n\u2212 Establish and maintain cooperative and effective working relationships with elected officials and\nstaff, law enforcement, legal and court officials and stakeholders, both internal and external.\n\u2212 Effectively apply legal knowledge and skills in the context of the operation of municipal\ngovernment and the development of public policy and laws.\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the department.\n\u2212 Identify the Department's future direction in response to changing City needs, and to develop,\nimplement, and monitor appropriate plans, schedules, and action steps.\n\u2212 Work independently under general policy and strategic guidance.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Some travel may be required for work related meetings.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions and includes sitting for\nextended periods of time. May be exposed to highly stressful situations and individuals who are irate or\nLECityAttorney.jd\nCity Attorney Page 4\nhostile; may be subject to long hours due to attendance at City Council and Committee meetings and\nother responsibilities required at this executive level. Flexibility to work evening and weekend hours and\noccasional overnight travel to conferences and training sessions required. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s Degree from an accredited four-year college.\n\u2212 Juris Doctorate Degree from a law school accredited by the American Bar Association.\n\u2212 Five years of combined legal experience as a city attorney, assistant city attorney, deputy\nprosecuting attorney, or other relevant law practice with at least two years of experience in\nmunicipal law.\n\u2212 Two years of demonstrated experience in a management position. Additional years of\nmanagement experience are strongly preferred\n\u2212 Significant litigation and trial experience preferred.\n\u2212 Demonstrated creativity and innovation in programs and processes preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the candidate with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Not less than three years experience in legal practice in the State of Washington (City Charter\nRequirement).\n\u2212 Active membership in good standing with the Washington State Bar Association and current\nlicense to practice in the State of Washington.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: KH for TD REVIEWED BY:\n5/91 Kim Lund,\nMayor\nREVISED BY: KH/RMA\n1/06\nAM\n6/21\nA.Sullivan\n3/26\nLECityAttorney.jd"}
{"Department": "Executive", "Job Title Sort": "City Hall Receptionist", "Job Title": "City Hall Receptionist", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXCityHallReceptionist.jd.pdf", "SharePoint List ID": "351", "Salary Grade": "E1-2", "pdf_url": "https://cob.org/wp-content/uploads/EXCityHallReceptionist.jd.pdf", "pdf_file": "EXCityHallReceptionist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: City Hall Receptionist E-PLAN\nSG:E1-2\nDEPARTMENT: Executive CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nProvides initial contact for customers and visitors to City Hall. Greets and provides customer service\nand clerical support for the City of Bellingham through the central reception function including, but not\nlimited to, telephone and reception duties, handling mail and email, assisting visitors and providing\ninformation regarding multiple city departments or functions, and other general information to the public,\nin person, by telephone, letter or email. Performs administrative support to the Executive office as\nassigned, including assistance with planning community events and meetings, supporting the Mayor\u2019s\nNeighborhood Advisory Commission, and assisting in the preparation of brochures, handouts, flyers,\nsocial media posts and news releases.\nSUPERVISORY RELATIONSHIP:\nReports directly to and receives work assignments from the Deputy Administrator. Completes tasks in\ncompliance with established policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Greets the public and provides information pertaining to City services and programs and acts as\nprimary customer service contact. Actively seeks to match customer needs quickly and\ncheerfully with appropriate City programs, services and staff.\n2. Performs basic clerical tasks such as answering telephones, responding to emails, routing\nmessages, opening and routing incoming mail and packages. May assist with other clerical work\nas assigned.\n3. Assists citizens with basic applications and forms.\n4. Assists with monthly Mayor\u2019s Neighborhood Advisory Committee meetings including making\nroom reservations, agenda preparation and distribution, correspondence with committee\nmembers, and meeting minutes.\n5. Assists with the creation of brochures, handouts, flyers, social media posts, website\nmaintenance and media releases as assigned.\n6. Assists with special event planning for the Executive office including venue and catering\nreservations, event promotion, set up and clean up, as assigned.\n7. Maintains a proven record of excellent punctuality and attendance.\nEXCityHallReceptionist.jd.docx\nPage 2\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 General knowledge of office practices and procedures as well as automated office systems\nincluding telephones, email, digital calendars, and other office equipment.\n\u2212 Broad knowledge of general City information, sufficient to direct customers to needed services.\nSkill in:\n\u2212 Use of standard computer software programs such as word processing, spreadsheet and email\nsoftware.\n\u2212 Strong written communication skills including knowledge of business English, composition and\nformatting of meeting minutes and correspondence.\n\u2212 Panning, organizing and implementing plans for meetings and special events.\n\u2212 Diffusing difficult situations with angry or hostile citizens.\nAbility to:\n\u2212 Communicate effectively and interact with other employees and the public using tact, courtesy,\nand good judgment.\n\u2212 Use appropriate judgment in interactions with challenging or angry individuals.\n\u2212 Multi-task and work with a high degree of accuracy and attention to detail in an environment of\nfrequent interruptions.\n\u2212 Work independently, stay on task and adhere to identified priorities.\n\u2212 Understand and execute verbal and written instructions, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Respond quickly in a noisy fast-paced environment;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a central lobby setting in an open concept clerical station with the majority of the\ntime spent at a computer workstation. Working conditions include noise, frequent interruptions, and\nother distractions. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one year of general office experience dealing with the public, sometimes in difficult\nor stressful situations.\nEXCityHallReceptionist.jd.docx\nPage 3\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: L Klemanski REVIEWED BY:\nC. Gatza Kelli Linville, Mayor\n3/12\nREVISED BY: B. Heinrich\nE. Coogan\nV. Blackburn\n6/17\nEXCityHallReceptionist.jd.docx"}
{"Department": "Finance", "Job Title Sort": "City Tax Representative", "Job Title": "City Tax Representative", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FNCityTaxRepresentative.jd.pdf", "SharePoint List ID": "376", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/FNCityTaxRepresentative.jd.pdf", "pdf_file": "FNCityTaxRepresentative.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: City Tax Representative UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nProvides high quality support and service to customers. Prepares financial information and performs\nreconciliations and analyses. Prepares, maintains and posts complex financial data to citywide\nfinancial systems. Independently carries out special projects and technical research. Maintains\naccounting records and provides support to accounting staff.\nResponsible for interpretation and enforcement of taxation and licensing ordinances, auditing\nreportable revenue and collection of business taxes, maintaining awareness of the business\ncommunity and initiating considerable public contact in carrying out responsibilities.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Finance Director. Works under general supervision and in accordance with\nlocal and state laws, ordinances, regulations, and public disclosure/privacy laws. Also receives\nassignments and may have work reviewed by the Finance Director.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Determines licensing requirements for a variety of business such as retailing, wholesaling,\nprofessional services, and special events. Monitors new business activities and ensures licensing\nrequirements are met.\n2. Reviews license applications for completeness, coordinates compliance for business requiring\nspecial regulations and/or City licenses and expedites processing with appropriate City\nemployees and departments.\n3. Receives and responds to a variety of inquiries, complaints, and concerns regarding City taxes,\nregulatory licenses and related ordinances through written correspondence, phone, and counter\ncontacts.\n4. Interprets and enforces municipal code taxation and licensing ordinances. Analyzes and\nrecommends improvement to existing policies, procedures, and standards to support the effective\nand efficient enforcement of the tax and licensing ordinances.\n5. Contacts unlicensed businesses or businesses with reporting problems and/or delinquent\npayments, to clarify licensing requirement or to develop amendable payment plans. Makes\nreasoned judgments regarding collection issues. Follows up with businesses to ensure\ncompliance, and initiates revocation of licenses as necessary\nCity Tax Representative Page 2\n6. Performs audits on reportable revenues of businesses and reviews comparable City records to\ndetermine compliance with tax obligations. Develops effective auditing techniques to determine\nbusinesses with reporting discrepancies.\n7. Maintains up-to-date knowledge of laws related to business and occupation tax and says apprised\nof changes to laws and interpretations.\nADDITIONAL WORK PERFORMED:\n1. Prepares annual reports and financial reports as required. Compiles data from accounting\nrecords and verifies accuracy in order to record balance, revenue and expenditures for\nstatements.\n2. Maintains full set of accounting books by compiling, recording and maintaining all financial\ndata related to a specific fund or operation. Analyzes and prepares statement, financial\nrelated reports and other necessary information as required.\n3. Coordinates the billing, receipting and updating of account records. Classifies records and\nbalances income and expenditures to proper accounts in accordance with coding accounting\nsystems and City procedures.\n4. Assists in preparing special reports or projects requiring extensive research, interpretation or\nauditing of statistical data.\n5. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 Knowledge of standard office methods, procedures and equipment. and ability to operate\nstandard office equipment such as calculator, typewriter and computer terminal.\n\u2212 Thorough knowledge of governmental accounting and auditing practices and principles\napplicable to work performed.\n\u2212 Working knowledge of standard business English usage, spelling, grammar and\npunctuation.\n\u2212 Thorough knowledge of and ability to apply and explain City and departmental policies and\nprocedures.\n\u2212 Thorough knowledge of relevant city, state, local and federal codes, regulations, policies\nand procedures related to assigned areas of reponsibility.\nSkill:\n\u2212 Skill in applying bookkeeping and accounting principles to prepare accurate and timely\nfinancial statements, annual reports and detailed account records.\n\u2212 Strong computer skills. Demonstrated understanding of financial accounting systems,\nspreadsheet software, business licensing software, and word processing.\n\u2212 Excellent math skills including the ability to add, subtract, multiply, divide and compute\npercentages with accuracy. Ability to understand and apply basic mathematical formulas.\n\u2212 Excellent communication skills to communicate effectively with other employees, agencies\nand the general public using tact, courtesy and diplomacy.\nAbility:\nCity Tax Representative Page 3\n\u2212 Read, retain familiarity with, understand and apply the City\u2019s business and occupation tax\nordinance; ordinances related to regulatory licensing; zoning ordinances and regulations;\nthe State Department of Revenue tax rules; and business license requirements.\n\u2212 Work with people in tax collection situations, keeping in mind the balance between respect\nfor the person and the City\u2019s goal of collecting delinquent taxes\n\u2212 Communicate effectively with other employees, agencies and the general public using tact,\ncourtesy and diplomacy.\n\u2212 Use standard office equipment such as computers, copiers, fax machines and multi-line\nelectronic phone systems.\n\u2212 Organize and prioritize projects to meet deadlines and demands of peak season workloads\nwhile maintaining accuracy and attention to detail.\n\u2212 Ability to analyze and interpret complex financial data and develop recommendations to\nimprove routines and procedures in the area of assignment.\n\u2212 Ability to resolve problems and to recommend solutions.\n\u2212 Establish effective working relationships with employees and other agencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties, including:\n\u2212 Very frequent sitting;\n\u2212 Frequent keyboarding, gripping and clicking mouse;\n\u2212 Fine finger dexterity to manipulate computer keyboard, mouse, files and papers;\n\u2212 Occasional standing, walking, bending and kneeling;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Ability to communicate verbally, in person and by telephone;\n\u2212 Transport objects weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer workstation.\nEnvironment includes a normal range of noise and distractions with very low risk working around and\noperating standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college or vocational courses in accounting, business or related area.\n\u2212 Two years progressively responsible accounting support experience involving the\nmaintenance of complex financial records.\n\u2212 Experience utilizing computerized accounting systems and spreadsheets required.\n\u2212 Demonstrated analytic ability to interpret and apply laws and regulations required.\n\u2212 Accounting experience in a municipal or public sector environment preferred.\n\u2212 10 key by touch preferred.\n\u2212 A combination of experience and education which provides the applicant with the\nknowledge, skills and abilities required to perform the essential function of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: B. Henshaw REVIEWED BY:\nCity Tax Representative Page 4\nL. Klemanski Andrew Asbjornsen,\nA. Sullivan Finance Director\n3/2014\nREVISED BY: F. Longman\nA.Sullivan\n1/21"}
{"Department": "Public Works", "Job Title Sort": "City Transportation Engineer", "Job Title": "City Transportation Engineer", "Classification": "", "Bargaining Unit": "Union:231", "Published File Name": "PWCityTransportationEngineer.jd.pdf", "SharePoint List ID": "520", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/PWCityTransportationEngineer.jd.pdf", "pdf_file": "PWCityTransportationEngineer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: City Transportation Engineer UNION: 231\nSG: 9\nDEPARTMENT: Public Works CS: N\nFLSA: N\nEEO4/SOC CODE: PR/19-3051\nJOB SUMMARY:\nResponsible for the development and implementation of a safe and efficient transportation system\nfor all users. This position combines supervision of Transportation Technicians and customer\nservice responsibilities with the application of transportation engineering principles. Reviews new\ncity and private development plans and specifications to ensure that transportation related federal,\nstate and city laws, ordinances, guidelines, and engineering standards are fulfilled. Responsible for\nmanaging the design and construction of transportation-related spot-improvement projects,\ncoordination with engineering consultants, timing of traffic signals, neighborhood traffic\nmanagement, coordination of street lighting system, maintenance of records, and coordination with\ntechnical boards and city stakeholders. Has significant contact with private consultants, regulatory\nagencies, engineers, developers, utility representatives, boards and commissions, contractors,\nelected officials and the general public.\nSUPERVISORY RELATIONSHIP:\nReports to Superintendent \u2013 Traffic, Parking & Fiber. Works under general guidance of applicable\nfederal, state, and local statutes, regulations, policies, procedures, contractual agreements, and\nappropriate engineering standards. Supervises and assigns work to lower-level employees in the\nTransportation Engineering Group such as Traffic Signal Technician and Transportation\nTechnicians, and may supervise other specialists, coordinators, administrative personnel,\nvolunteers, interns, and work study students. Provides guidance and serves as a resource to\nmanagers, technicians, inspectors, financial services personnel, and others within the Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Acts as the City\u2019s Traffic Engineer as outlined in the WAC 308-330-260 and 265 responsible\nfor determining the installation and maintenance of traffic control devices, signage, permits,\nzones and roadway surface markings and lines. Conducts engineering analysis of traffic\naccidents with devised remedial measures, performs engineering investigations of traffic\nconditions and plans the operation of traffic on the roads of the local authority. Works in\ncooperation with other officials in the development of ways and means to improve traffic\nconditions, and to carry out the additional powers and duties imposed by ordinances of the\nCity.\n2. Oversees and conducts transportation studies and field investigations based upon staff or\ncitizen requests and prepares reports, correspondence, and communication.\n3. Plans, directs, coordinates, supervises, and reviews the collection, tabulation, and analysis\nof transportation information pertaining to multimodal transportation, transportation hazards,\nparking conditions, and traffic congestion.\nPWCityTransportationEngineer.jd.docx\nCity Traffic Engineer Page 2\n4. Schedules and reviews and evaluates the daily accomplishments modifying work priorities\nas necessary for the Transportation Division staff. Responsible for hiring, establishing\nperformance standards, and conducting performance evaluations. Develops and or\ncoordinates ongoing, on the job training, vendor, and in-house training. Responsible for\ncoaching and corrective action and participates in disciplinary action.\n5. Communicates accurately and courteously with the public by responding to inquiries,\ncomplaints or requests for information regarding traffic signal systems, street lighting\nsystems, traffic signing, and pavement markings in accordance with applicable policies and\nprocedures. Investigates damage claims and service requests and takes appropriate actions\nunder applicable local, state, and federal law to limit City liability and expense.\n6. Reviews City, private development, and partner agency roadway and active transportation\nprojects designed by consultants and in-house engineers for technical accuracy and to\nensure consistency with applicable local, state, and federal standards. Partners with local\nagencies as necessary including Washington State Department of Transportation, Whatcom\nTransportation Authority, City of Ferndale, and Whatcom County.\n7. Conducts, researches, evaluates and makes recommendations regarding transportation\ncodes, policies and procedures to the Superintendent, Assistant Director, and Public Works\nDirector.\n8. Participates in the initial planning of proposed projects including preparation of requests for\nqualifications and/or proposals. Includes collecting, gathering and interpreting transportation\nengineering data and available information. Solicits requests for qualifications and/or\nproposals for consulting services.\n9. Prepares presentations for public meetings, user groups, neighborhood associations and\nCity Council. Forms project specific steering committees; schedules meetings and\ncoordinates input from a variety of outside interests. Discusses project impacts directly with\naffected property owners, tenants, and business owners.\n10. Manages assigned capital projects and related activities. Includes construction document\ndevelopment and coordination, coordinating with Communication & Outreach staff to plan\nand implement community outreach, management of consultants and design teams,\ncontract and permit preparation and management, construction oversight and\ndocumentation, recommending and approving materials, approving schedules, resolving\nproblems, negotiating change orders, monitoring construction progress, maintaining records\nof contracts and projects in progress, performing on-site inspections, and approving final\nacceptance of projects. Supervises design teams consisting of consultants, other engineers,\ntechnicians, surveyors, and administrative personnel as to budgetary, technical, construction\nand scheduling aspects of the work.\n11. Assists other department staff with the preparation of grant applications.\n12. Approves expenditures for equipment and materials, monitors budget for assigned area.\nDetermines and coordinates inventory needs for equipment and materials. Makes\nrecommendations and assists Superintendent in development of preliminary budgeting for\nthe assigned area. Estimates job costs for billable and non-billable work orders.\n13. Inspects the street and traffic related work of private contractors including end-of-\nconstruction walk-throughs. Recommends acceptance or rejection of work as necessary.\nPWCityTransportationEngineer.jd.docx\nCity Traffic Engineer Page 3\nProvides assistance to project engineers or private contractors as needed at pre-\nconstruction meetings and during construction activity.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Demonstrated knowledge of preventive and corrective maintenance, new installation\nactivities, and to analyze, troubleshoot, and correct faults in public environment.\n\u2212 Demonstrated skill in using the Manual on Uniform Traffic Control Devices (MUTCD).\n\u2212 Demonstrated knowledge of state and city codes, statutes, and ordinances related to traffic\nand or transportation systems.\n\u2212 Demonstrated knowledge of traffic engineering principles, standardized practices, and\nnationally recognized guidelines related to transportation infrastructure.\n\u2212 Demonstrated knowledge of project management techniques and coordination procedures.\n\u2212 Working knowledge of traffic signal system management, traffic signal controllers and field\nequipment, closed-loop and central system signal software and signal timing optimization\nsoftware including Synchro and Centracs.\n\u2212 Some knowledge of civil engineering principles, practices, standards, and methods.\n\u2212 Working knowledge of presentation formats and procedures.\n\u2212 Some knowledge of the methods, materials, and tools used including street and or\ntransportation system construction, maintenance, and operations.\n\u2212 Some knowledge of WSDOT Design and Construction Standards and Specifications.\n\u2212 Some knowledge of City of Bellingham Municipal Code.\n\u2212 Some knowledge of other local, regional and national standards of design and construction\nas related to municipal infrastructure.\n\u2212 Some knowledge of market trends in public infrastructure design/construction.\nSkills in:\n\u2212 Strong management skills including organizing, problem analysis, decision-making, time\nmanagement, and interpersonal sensitivity.\n\u2212 Demonstrated ability in administering comprehensive performance standards including\nsafety rules, policies and procedures.\n\u2212 Leadership skills including the ability to respond effectively in emergency situations, provide\neffective coaching, and performance feedback to employees.\n\u2212 Effectively interact and communicate with diverse groups of people such as co-workers,\nsubordinates, outside agencies, and elected officials.\n\u2212 Spreadsheet, database, word processing and related engineering software applications.\n\u2212 Applying civil engineering principles, practices, standards and methods.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\nPWCityTransportationEngineer.jd.docx\nCity Traffic Engineer Page 4\nAbility to:\n\u2212 Research, understand, and explain information in complex technical manuals, blueprints,\nlegal codes, drawings, schematics.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Frequently travel between worksites including indoor and outdoor locations;\n\u2212 Frequently detect, process, operate and interpret data on a computer and other\noffice equipment such as a keyboard, mouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally traverse uneven terrain;\n\u2212 Occasionally move at heights above ground and at ground level;\n\u2212 Occasionally stationary for long periods of time;\n\u2212 Occasionally moves objects up to 50 lbs.;\n\u2212 Ability to respond quickly in a noisy, fast-paced environment while meeting mandated\nsafety standards.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, near roadway traffic, noxious\nfumes, heavy equipment and occasionally in confined spaces with infrequent transportation of heavy\nobjects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering or related field.\n\u2212 Four (4) years of experience as a professional engineer (PE) required, including three (3)\nyears of direct traffic operations engineering experience.\n\u2212 Project management experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Professional Engineer\u2019s license at time of hire required. Must obtain WA State PE license\nwithin 6 months of hire.\n\u2212 Must possess or be able to obtain with one year of hire Professional Traffic Operations\nEngineer certification.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree-year driving record prior to hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to accept\n\u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: S. Haugen/ M.Barrett REVIEWED BY:\nPWCityTransportationEngineer.jd.docx\nCity Traffic Engineer Page 5\n9/23 Joel Pfundt, Asst. Director\nPublic Works\nREVISED BY: REVIEWED BY:_________________________\nEric Johnston, Director\nPublic Works\nPWCityTransportationEngineer.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Cleanup Coordinator I-II", "Job Title": "Cleanup Coordinator I-II", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWCleanupCoordinatorI-II.jd.pdf", "SharePoint List ID": "461", "Salary Grade": "3/5", "pdf_url": "https://cob.org/wp-content/uploads/PWCleanupCoordinatorI-II.jd.pdf", "pdf_file": "PWCleanupCoordinatorI-II.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Cleanup Coordinator I/II UNION: 231\nSG:3/5\nDEPARTMENT: Public Works Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for coordination of cleanup efforts of all types of illegal dumping and litter. Provides\ndirection and oversight of contractors and city staff carrying out clean up operations of illegal\nencampments on public rights of way and City owned properties. Ensures compliance with legal\nand environmental standards and regulations, oversees property collection and storage protocols,\nreporting requirements and liaises with other City departments, outside agencies, law enforcement,\ncontractors and the public to ensure collaborative and efficient operations at assigned illegal\nencampment or dumping sites.\nThis is a non-uniformed civilian enforcement position working under a limited commission including\nthe ability to issue citations.\nCleanup Coordinator II\nProvides day to day leadership for the program area. Plans and assigns work to solid waste\nprogram staff and coordinates with supervisors in other divisions to schedule resources to assist in\ncleanup operations. Administers contracts for cleanup services and serves as a resource to Public\nWorks Department leadership and other City departments on complex and sensitive cleanup\noperations.\nSUPERVISORY RELATIONSHIP:\nReports to the Solid Waste Manager in the Operations Division of the Public Works Department.\nWorks under general supervision and the guidance of applicable Federal, State and local statutes,\nregulations, policies and procedures. The Cleanup Coordinator II serves as day to day program\nlead, assigning work to solid waste program staff and leading the work of staff from other divisions\nof the Public Works Department when assigned to support cleanup efforts. The Cleanup\nCoordinator I provides oversight of City staff and contract laborors performing cleanup work on\nassigned project sites.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, schedules and coordinates cleanup operations at designated sites, including cleanup\nsite identification, prioritization, public notification, coordination with non-profit organizations,\nCity and county support services. Provides oversight of cleanup work performed by City\nemployees and contract laborers and ensures compliance with quality, quantity,\nenvironmental and safety standards and regulations.\n2. Identifies, in accordance with City policy, which abandonded materials and vehicles qualify\nas personal valuables and oversees proper collection and storage protocols. Coordinates\nPWCleanupCoordinatorI-II.jd.docx\nretrieval process for personal valuables. Stays up to date with current standards and\nregulations related to storage and retrieval of personal valuables.\n3. Maintains appropriate records and prepares required reports and documentation\n4. Collaborates with, develops and maintains effective relationships with other local\ngovernment officials, neighborhood associations, community organizations and the public.\nDevelops and implements education and outreach programs in support of cleanup efforts.\nMay represent the City on various committees or before local government bodies,\nneighborhood associations and community orgainizations.\n5. Assesses and responds to safety concerns as they arise and requests assistance from law\nenforcement or other emergency personnel and public health representatives as\nappropriate.\nCLEANUP COORDINATOR II\n1. Performs all functions listed above.\n2. Serves as program area lead. Plans, organizes and directs the day-to-day work of City staff\nassigned to perform cleanup operations. Provides ongoing performance feedback and input\ninto performance appraisals. Coordinates with supervisors in other divisions of the Public\nWorks Department and other city departments as needed to schedule additional resources\nto carry out cleanup operations. Develops and recommends program policies and protocols,\nensures worksite safety and compliance with standards and regulations. Conducts training\nin proper work practices and protocols.\n2. Administers contracts for cleanup services for illegal encampments, hoarding or condemned\nproperties, abandoned vehicles, squatting, large scale illegal dumping and similar services.\nInterfaces with contractor and various City departments and reviews work to ensure\ncompliance with contract documents and appropriate guidelines, laws and regulations.\nMonitors contractor billing to ensure expenditures are appropriate and within approved\nbudget. Under the direction of the Solid Waste Manager, coordinates the process for\nselection of contractors in accordance with applicable procurement guidelines including\npreparation of requests for proposals for services.\n3. Serves as a resource to Public Works Department leadership, other City departments on\ncomplex and sensitive cleanup operations. Makes recommendations regarding best options\nto resolve difficult problems at clean up sites. Conducts needs assessments; coordinates\nwith City personnel and community organizations to assure needs are being met by current\ncleanup operations. Assures effective communication between stakeholders.\n4. Assists the Solid Waste Manager in development of annual work plans for the program area.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nPWCleanupCoordinatorI-II.jd.docx\nKnowledge of:\n\u2212 Principles and practices of project management and contract administration.\n\u2212 Applicable local, state and federal laws, codes, standards, policies and procedures.\n\u2212 Fiscal management including cost and budget analysis, expenditure control and\nrecords management.\nSkill in:\n\u2212 Planning and organizing, problem analysis and decision-making, interpersonal\nsensitivity, adaptability and flexibility and time management skills.\n\u2212 The operation of various computer programs including word processing,\nspreadsheets, database programs and other applications specific to the area of\nassignment.\n\u2212 Strong written communication skills to develop and write a variety of reports and\norganizational communications.\nAbility to:\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with\nindividuals and groups in clear, concise language appropriate for the purpose and\nparties addressed, including preparing and making public presentations which can\nbe understood by non-technical listeners and preparing written reports, materials,\ncorrespondence, and procedures.\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors, representatives of other governmental agencies and the\ngeneral public.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery;\n\u2212 Frequently communicate accurate information and ideas to others;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites and traverse uneven terrain and undeveloped\nland;\n\u2212 Work outdoors in all types of weather including heat, cold, rain, snow, ice,\nsmoke;\n\u2212 Transport objects up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in both office and field settings. Field work often includes rough or uneven\nterrain in undeveloped areas including creeks and waterways, forest, woodlands and undeveloped\nland and can occur in adverse weather conditions. Frequently interacts with the public in the field,\nwhich may include exposure to hostile, offensive language or interactions with angry, volatile or\nmentally ill individuals who may be verbally abusive or threatening. Work involves moderate risks\ninvolved in working with the public and a variety of situation-specific conditions which may include\nexposure to moderate to high hazardous materials.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nPWCleanupCoordinatorI-II.jd.docx\nPositions will be filled at the appropriate level based on the needs of the department and requisite\nexperience and training.\nCleanup Coordinator I\n\u2212 Bachelor\u2019s degree in public administration, environmental science, social services, mental\nhealth, or related field. Four years of directly related work experience may substitute for the\neducation requirement.\n\u2212 One year of experience in program or project coordination, code compliance, regulatory\nenforcement or related experience.\n\u2212 Experience in social services preferred.\n\u2212 In place of the above requirements an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skills and ability to successfully\nperform the essential functions of the job will be considered.\nCleanup Coordinator II\n\u2212 Bachelor\u2019s degree in public administration, environmental science, social services, mental\nhealth, or related field.\n\u2212 Two years experience in program or project coordination, code compliance, regulatory\nenforcement or related experience.\n\u2212 Moderate to High Risk hazardous materials handling experience preferred.\n\u2212 Project or contract management experience preferred.\n\u2212 Experience with social services preferred.\n\u2212 In place of the above requirements, an equivalent combination of education and experience,\nsufficient to provide the candidate with the knowledge, skills and ability to successfully\nperform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Must successfully complete descalation and communication training as established by the\nDepartment within 6 months of hire.\n\u2212 Other training as required by the department.\nPREPARED BY: REVIEWED BY:\nR. VanderYacht Eric Johnston\nA. Sullivan Public Works Director\nREVISED BY: D. Crass\nJ. Leighton\n9/19\nM. Olinger\nA. Sullivan\n2/22\nPWCleanupCoordinatorI-II.jd.docx"}
{"Department": "Executive", "Job Title Sort": "Climate Energy Manager", "Job Title": "Climate Energy Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXClimateEnergyManager.jd.pdf", "SharePoint List ID": "495", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/EXClimateEnergyManager.jd.pdf", "pdf_file": "EXClimateEnergyManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Climate and Energy Manager UNION:E-Plan\nSG:E2-9\nDEPARTMENT: Executive CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Climate and Energy Manager provides leadership directing and coordinating\nimplementation of the City\u2019s Climate Action Plan and energy and sustainability programs across\nall City departments and the community. Develops strategic partnerships to meet the carbon\nemissions reduction goals of the Climate Action Plan, energy conservation programs,\nsustainability initiatives and associated education and outreach programs. Serves as a City-\nwide resource for emissions reduction and sustainability efforts. Responsibilities include\nprogram development, implementation and reporting. Uses technical software to model, monitor\nand evaluate progress towards meeting goals. Serves as staff liaison to both internal and\nexternal community partner organizations. Reports on compliance with state and federal laws\nand regulations.\nSUPERVISORY RELATIONSHIPS:\nReports to the Public Works Assistant Director, Natural Resources Division. Works under general\nsupervision and the guidance of City and Departmental policies and procedures. Works closely\nwith the Natural Resources Policy Manager. Maintains close working relationships with staff\nthroughout Public Works and in other City departments. May supervise other staff and provide\ndaily direction to lower level employees, interns, volunteers, extra labor or temporary employees\nas assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Directs, develops, plans, organizes, and implements the City\u2019s Climate Action Program,\nincluding the Climate Action Plan, emissions reductions and renewable energy supply,\nclimate adaption planning, data collection and modeling efforts, and other environmental\nsustainability initiatives. Responsible for overall program strategy, evaluation, budget\npreparation and monitoring, cost-estimating and problem-solving. Responds and adapts\nto changing program priorities and goals as set by Council and the Mayor\u2019s Office.\n2. Measures and tracks metrics for success; uses technical software to conduct and\nanalyze greenhouse gas emissions inventories, and model, monitor and evaluate the\nCity\u2019s progress towards meeting Climate Action goals. Implements program revisions\nand updates based on the effectiveness of current program elements.\n3. Facilitates implementation of the Climate Action Plan and sustainability goals and\nmeasures across all city departments. Meets with department leadership across the City,\nresearches strategies and recommends changes to departments, helps problem-solve\nimplementation issues, and tracks progress towards goals. Coordinates with City\ndepartments to evaluate, develop and strengthen departmental and city-wide policies,\nClimateEnergyManager.jd.docx\nClimate and Energy Manager Page 2\nprocedures and regulations in support of the Climate Action Plan and other program\ngoals.\n4. Conducts research, analyzes information and data, and synthesizes research findings\ninto high quality work products, including informative summaries, fact sheets,\npresentations, and reports. Distills and translates complex information into clear,\ncompelling materials for diverse audiences. Performs research and analysis of emission\nreduction measures to inform program implementation efforts. Conducts greenhouse\nemissions assessments using industry standard software for municipal and community\nemissions.\n5. Works closely with Education and Outreach staff to plan and develop education\nprograms to promote implementation of Climate Action Plan measures and other\nsustainability initiatives including public awareness and behavior change programs.\n6. Develops and manages contracts and interlocal agreements to implement Climate\nAction Plan measures as needed.\n7. Develops, writes, and administers grant applications in support of the City\u2019s climate and\nenergy programs.\n8. Serves as the City\u2019s climate and energy programs liaison to outside entities including\njurisdictions, agencies, contractors and non-governmental partners. Develops strategic\npartnerships within the community to facilitate and expand emissions reduction and\nenergy conservation efforts in support of the Climate Action Plan.\n9. Monitors federal, state and/or local regulations and guidance and recommends actions\nto achieve compliance with climate and energy policies and practices.\nADDITIONAL WORK PERFORMED:\n1. Acts in accordance with City-wide departmental goals and work programs.\n2. Performs other work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Current trends, practices, technology, and information affecting the climate and energy\nfields.\n\u2212 Extensive knowledge and understanding of multiple City department\u2019s roles and\nresponsibilities specifically related to energy/resource conservation including knowledge\nof comprehensive and technical plans and work programs which are interconnected to the\nmultifaceted program.\n\u2212 Current principles, practices, strategies and techniques related to energy conservation,\nspecifically which is derived from fossil fuel sources.\n\u2212 Federal, state and local energy and climate change codes, regulations, and policies.\n\u2212 Demonstrated understanding of climate change issues, including greenhouse gas\ninventories and strategies for reducing greenhouse gas emissions.\nClimateEnergyManager.jd.docx\nClimate and Energy Manager Page 3\nSkill in:\n\u2212 Excellent interpersonal skills and ability to handle challenging situations with tact and\nsensitivity.\n\u2212 Excellent organizational and documentation skills, with great attention to detail.\n\u2212 Excellent project management skills, including skill in planning, organizing, evaluating\nand analyzing problems and implementing plans and programs and resolving issues.\n\u2212 Excellent oral and written communications skills.\nAbility to:\n\u2212 Work independently, with minimal guidance, as well as an ability to work effectively in a\nteam.\n\u2212 Demonstrated ability to manage multiple tasks or projects, balance competing demands,\nset priorities, and meet deadlines.\n\u2212 Communicate complex information clearly using simple, commonly accepted language.\nAbility to make effective, polished public presentations.\n\u2212 Make effective and appropriate decision based on available date. Ability to maintain\nprofession functions of position in changing and uncertain organizational conditions.\n\u2212 Envision, develop, write and administer grant applications in support of the City\u2019s\nClimate Action Plan.\n\u2212 Proficiency in using software applications such as spreadsheet, database management,\npresentation and word processing programs.\n\u2212 Use tact, discretion, persuasion, diplomacy, respect and courtesy to gain the\ncooperation and commitment of others; facilitate groups; and to establish and maintain\neffective working relationships and rapport with departments, officials, the media,\nrepresentatives of other groups, agencies, entities or businesses, and diverse members\nof the public.\n\u2212 Organize, prioritize and coordinate work projects, plans and assignments while\nmaintaining a high degree of accuracy and attention to detail.\n\u2212 Research, collect, analyze, organize, synthesize and present a variety of research data\naccurately and clearly in written or graphic form including computer-generated products.\n\u2212 Remain flexible while working in a multi-task environment, easily adapt to shifting\npriorities, maintain an objective perspective, set and achieve goals, and adapt to new\nand changing technology.\n\u2212 Read, understand, interpret and apply appropriately terminology, instructions, policies,\nprocedures, legal requirements and regulations pertinent to energy/resource\nconservation programs.\n\u2212 Work independently or cooperatively as a member of a team.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Traverse uneven terrain;\n\u2212 Ascend ladders;\n\u2212 Crawl into tight spaces;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Move between work sites.\nClimateEnergyManager.jd.docx\nClimate and Energy Manager Page 4\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Requires field work including working outdoors in all weather conditions and\nworking around industrial equipment with moving parts. May also require occasional travel.\nRequired to attend meetings or perform duties outside of normal office hours.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Environmental Science, Environmental Policy, Environmental\nManagement, Energy Studies or related field; and\n\u2212 Four (4) years of progressively responsible experience, including program management,\nin emissions reductions programs or related field.\n\u2212 Requires knowledge of emission reduction strategies and practices.\n\u2212 Master\u2019s degree in a related field is preferred.\n\u2212 Knowledge of common functions and issues in city government is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Valid Washington State driver\u2019s license and good driving record. Candidate must submit\na three-year driving abstract prior to hire.\n- Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: REVIEWED BY:\nR. LaCroix Eric Johnston, Interim\nR. Delker Director of Public Works\nA. Sullivan\n10/2019\nClimateEnergyManager.jd.docx"}
{"Department": "Police", "Job Title Sort": "Code Compliance Officer", "Job Title": "Code Compliance Officer", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POCodeCompOff.jd.pdf", "SharePoint List ID": "235", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/POCodeCompOff.jd.pdf", "pdf_file": "POCodeCompOff.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Code Compliance Officer UNION:231\nSG:3\nDEPARTENT: Police CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nCode Compliance Officers perform work involving field investigation, observation and resolution of\nalleged or apparent violations of the Bellingham Municipal Code. The position is responsible for the\ninvestigation and documentation of apparent or alleged code violations, working with citizens and\nCity personnel on resolution of compliance issues, development and preparation of case files for\nprosecution by the City Attorney, and the development and maintenance of appropriate records.\nResponsibilities include assisting and coordinating compliance activities with other City departments\nand other City, County, Federal and/or State agencies.\nThis is a non-uniformed civilian enforcement position under a limited law enforcement commission\nincluding the ability to issue citations.\nSUPERVISORY RELATIONSHIPS:\nReports to the Outreach Sergeant in the Bellingham Police Department or his/her designee. Works\nunder general supervision and the guidance of City and Departmental policies and procedures.\nGuidance and strategic planning is provided by the Building Official and the City\u2019s Planning and\nCommunity Development Department. Work may be reviewed via reports as well as inspection or\nreview of the following: field work, contact with the public, case files, case presentation and contact\nwith other departments and/or agencies.\nESSENTIAL FUNCTIONS OF THE JOB:\nInvestigations\n1. Conducts site visits, investigations, and review of records to evaluate circumstances in order\nto identify violations of codes, permits, and regulations. Focus of code compliance work\nincludes: Nuisance code including vegetation and yards, street and sidewalk codes,\nenvironmental and land use regulations, codes and permits, water and sewer codes, parks\nregulations, handicapped access regulations, billboard/sign codes, fire, building, dangerous\nbuilding and housing codes, vessel complaints and other similar City codes and/or\nregulations as required.\n2. Researches a variety of public and other records in order to verify business/property\nownership, location or other relevant information associated with compliance.\nPOCodeCompOff.jd.doc\nCode Compliance Officer Page 2\n3. Meets with developers, business owners, and residents to review violations, explain intent of\nthe codes and to gain compliance. Writes letters directing compliance on specified issues.\n4. Determines whether there is probable cause to issue a citation and issues citations where\nappropriate.\n5. Processes applications for liquor/cannabis and special occasion licenses; conducts review\nand analysis and approves or declines licensure in compliance with applicable regulations.\nComplaint Resolution\n6. Applies knowledge of a variety of city codes, ordinances and regulations as required to\nresolve complaints or violations.\n7. Notifies individuals of actual or potential code compliance violations and of corrective action\nrequired.\n8. Provides information and education to citizens and interested third parties regarding code\nrequirements, options and remedies.\n9. Assists and/or coordinates code compliance work with operational departments and other\nagencies to resolve code issues and/or plan code compliance approaches.\n10. Makes strategy recommendations for procedures to resolve violations and makes judgments\nregarding deviations from established procedures.\nReport and Case Preparation and Disposition\n11. Prepares and summarizes reports, records, evidence or other materials necessary for\nprosecution or other legal action under the direction of the City Attorney.\n12. Testifies as required at hearings or court.\nRecord Keeping\n13. In accordance with chain of custody requirements, establishes and maintains an orderly\nsystem of identifying, retrieving, preparing, securing, transferring, tracking, and storing a\nvariety of reports, records evidence and investigation/case files from originating department\nthrough to disposition.\nPlanning\n14. Coordinates efforts with other departments to ensure appropriate action and uniformity of\ninterpretation, application and enforcement of regulations and codes.\n15. Participates in regular inter-departmental discussions to review or assist in reviewing,\ndeveloping and/or modifying code compliance strategies, policies and procedures.\n16. Proposes amendments to the specific city codes or regulations which would relate to the\nposition and would enhance the City's enforcement capabilities.\nPOCodeComplianceOfficer.jd.doc\nCode Compliance Officer Page 3\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nKNOWLEDGE AND SKILLS, AND ABILITIES:\nKnowledge of:\n\u2212 Strong knowledge of the compliance requirements of a wide variety of municipal codes,\nregulations and ordinances including nuisance codes, street and sidewalk codes,\nenvironmental and land use regulations, codes and permits, water and sewer codes, parks\nregulations, handicapped access regulations, billboard and sign codes, fire, building,\ndangerous building and housing codes, and other similar City codes, and regulations.\n\u2212 Effective investigative techniques including the rules of evidence and evidence preservation\ntechniques.\n\u2212 Working knowledge of governmental functions and processes, including the legal system.\nSkill in:\n\u2212 Oral communications skills to convey technical code information to lay persons, to explain\nagency procedures and consequences of code violations.\n\u2212 Writing skills for the production of reports and correspondence.\n\u2212 Strong computer skills, including word processing and database applications.\n\u2212 Photo documentation.\nAbility to:\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Work independently, to plan and organize work in an efficient manner.\n\u2212 Display tact, diplomacy and the ability to gain cooperation from the public in the correction of\ncode compliance deficits.\n\u2212 Maintain composure when challenged and under stressful conditions.\n\u2212 Establish and maintain effective working relationships with staff and agency personnel.\n\u2212 Establish and maintain a legal and effective records systems for the code enforcement\nfunction.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nMaintain consistent and punctual attendance.\n\u2212 Physical ability necessary to conduct field investigations, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Work outside in all weather conditions;\n\u2212 Move between work sites, which may include private property and construction sites\nwith uneven terrain and slippery surfaces to investigate compliance issues;\n\u2212 Occasionally transport objects up to twenty pounds;\n\u2212 Correctible visual acuity and manual dexterity sufficient to operate a motor vehicle.\nWORKING ENVIRONMENT:\nWork is performed in both field and office settings. Field work can include construction sites,\nprivate property, and public property and can occur in adverse weather conditions.\nPOCodeComplianceOfficer.jd.doc\nCode Compliance Officer Page 4\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in planning, zoning administration, building or architectural design or a\nclosely related field and a minimum of two years experience in code compliance, building\ninspection or similar enforcement.\n\u2212 Four years experience in code compliance or similar enforcement, housing or building\ninspection, zoning, land use, planning or related experience may substitute for two years\neducation.\n\u2212 In place of the above requirements, the candidate may an equivalent combination of\neducation and experience sufficient to provide the applicant with the knowledge, skills and\nability to successfully perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\nPREPARED BY: Tom Corzine REVIEWED BY:\nKathryn Hanowell David Doll, Chief of Police\n1/2000\nREVISED BY: C. Gatza\nW.M. Gill\n5/2012\nD. Crass\nJ. Leighton\n9/19\nPOCodeComplianceOfficer.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Communications & Electronics Manager", "Job Title": "Communications & Electronics Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWCommElecManager.jd.pdf", "SharePoint List ID": "253", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWCommElecManager.jd.pdf", "pdf_file": "PWCommElecManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Communications & Electronics Manager UNION: 231\nSG: 8\nDEPARTMENT: Public Works, Operations CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nManages, directs, supervises, and coordinates County wide Public Safety Communications\ninfrastructure including enhanced 911 capabilities, two-way radio systems, Prospect Fire/EMS\nCommunications Center, WhatComm Law Enforcement Communications center, Western Washington\nUniversity Communications Center, Whatcom Transportation Authority and all peripheral electronic and\ntelecommunications equipment related to First Responder safety and deployment. Supervises shop\nand field electronics technicians and specialists in all aspects of work, including recommending hiring\nand disciplinary actions. Advises and assists Transportation/Facilities Superintendent and other\nCommunications Center Directors in the analysis, planning, development and implementation of\ntelephonic and radio communications for the purpose of providing rapid and appropriate law\nenforcement, fire, transit and municipal services and information to the public. Coordinates the\ndiagnosis, repair and installation of fixed and mobile communications equipment for outside agencies\nsuch as the Cities of Blaine, Lynden and Sumas, Saint Joseph\u2019s Hospital, Whatcom County Public\nWorks and Sheriff\u2019s Office, Washington State Patrol and various fire districts throughout Whatcom\nCounty.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Superintendent of Transportation/Facilities. Works under general\nsupervision in carrying out assignments under City, department and division policies and procedures,\nand applicable federal, state and local regulations. Supervises Communications Electronics Specialists\nand Technicians. May supervise temporary workers, consultants and maintenance mechanics as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, assigns work, supervises and reviews the performance of subordinates in the\ninstallation, modification, testing, repair and maintenance of all mobile, portable, and fixed\ncommunications equipment utilized by various municipal, police, fire, university, health care and\ntransit agencies throughout Whatcom County.\n2. Directs, coordinates and reviews work plans for public safety communications providers,\nmonitors work flow, reviews and evaluates work products and performance, identifies and\nresolves deficiencies.\n3. Participates in the development and implementation of goals, objectives, policies and priorities\nto identify opportunities for improving public safety communication services; identifies resource\nneeds; reviews with appropriate management staff and implements improvements.\n4. Oversees, directs and participates in the development and administration of the assigned\nannual budget; participates in the forecast of funds needed for adequate staffing, equipment,\nmaterials and supplies; monitors expenditures and implements adjustments.\n5. Works closely with Communications Center Directors and end users to identify deficiencies or\ndesired upgrades; then researches, analyzes and evaluates complex and technical\ntelecommunication, radio and electronics equipment to make recommendations for the\nequipment and implementation that will best resolve their issues.\n6. Recommends hire, trains, motivates and evaluates assigned personnel; provides and\ncoordinates staff training; works with employees to correct deficiencies; initiates disciplinary and\ntermination procedures in conjunction with management.\n7. Serves as a liaison to various City and external agency boards, commissions and committees;\nhelps negotiate and mitigate sensitive interoperability communication requirements of the\nvarious entities providing public safety and emergency services throughout the county. In the\nevent Public Works staff are subpoenaed, may testify as an expert in court.\n8. Attends and participates in professional group meetings; stays abreast of new trends and\ninnovations in the field of public safety communications, two-way radio, cellular and wireless\ndata communications.\n9. Provides advice and technical assistance for emergency communication needs to the City and\nCounty Departments on the special conditions and operating requirements that would be\nimposed in the event of a catastrophic disaster.\n10. Interfaces with vendors selected by outside agencies that may be incorporating new equipment\nand technologies into the County Wide communications network in order to interface those\ncapabilities with the Dispatch Centers; all in an effort to coordinate and improve service delivery\nto public safety responders.\n11. Develops and researches programs for the integration of diverse existing wireless, microwave\nand fiber optic systems throughout the City of Bellingham and Whatcom County to support First\nResponders throughout the region.\n12. Performs telecommunication designs and layouts, prepares technical reports, prepares and\nmaintains parts and equipment inventories and keeps appropriate records.\nADDITIONAL WORK PERFORMED:\n1. Works with Fire and Police Departments to coordinate and manage emergency operations\nthrough the Emergency Operations Center to ensure that the Center is organized for maximum\ncommunications interoperability.\n2. Coordinates with the Federal Communications Commission (FCC) to ensure compliance with all\nassigned frequencies and regulations.\n3. Performs highly technical skilled duties for on-call assistance or declared emergencies.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge Skills and Abilities):\nKnowledge of:\n\u2212 Advanced knowledge of radio system operations, including repeater and microwave functions,\nas well as computerized trunked systems.\n\u2212 Principles, applications and physics of analog and digital electronics, microprocessors,\namplifiers, antennas, copper and fiber transmission lines, land mobile radio frequencies,\nmicrowave, multiplexing, data circuits and systems.\n\u2212 Federal Communications Commission (FCC) regulations pertaining to land mobile radio\nsystems, licensing, transmission power, radiated power, modulation limits and spurious\nradiation.\n\u2212 Installation and removal of emergency public safety equipment such as mobile data terminals,\npower supplies, radios, lights, sirens and antennae in all types of fleet vehicles including land,\nair and water.\nSkill in:\n\u2212 Using electronic test equipment (e.g. spectrum analyzer, service monitors, time domain\nreflectometers, field strength meters, digital and analog meter displays, etc.) to diagnose\ntelecommunications equipment problems and effect repairs, or to ensure proper performance.\n\u2212 Reading and comprehending technical shop manuals, manufacturer\u2019s specifications, and\ntroubleshooting guides used in the installation and repair of mobile communication equipment.\nAbility to:\n\u2212 Communicate effectively and establish positive and productive relationships with co-workers,\nmanagers, customers, contractors and suppliers.\n\u2212 Apply technical solutions to day-to-day problems in an emergency management-focused\nenvironment with a thorough understanding of both customer and technical issues to promote\ncooperation in a stressful environment. Includes ability to research, understand and interpret to\nothers information in complex technical manuals, blueprints, legal codes, drawing, schematics,\netc.\n\u2212 Demonstrated ability to identify and serve customers through excellent written and oral\ncommunication skills to interact effectively with diverse groups of people.\n\u2212 Exercise strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership, interpersonal sensitivity\nand relationship building to provide for enhanced levels of excellence.\n\u2212 Accept \u201con-call\u201d status and respond to off-hours situations and perform weekend and evening\nassignments in critical or emergency situations.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including but not limited to:\n\u2212 Perceive the full range of vision color spectrum;\n\u2212 Operate hand tools in inclement weather;\n\u2212 Transport tools and equipment in excess of 50 pounds over uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office and shop environment but also includes outdoor work\nand visits to tower site locations to inspect and review work performed by City personnel, contractors,\nand other persons. Hazards are infrequent but may include extreme temperatures, heights and\nexposure to electric voltage. Minimal business travel is required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in electrical engineering, information technology/telecommunications, or\nsimilar, and;\n\u2212 Four (4) years work experience in telecommunications or electronics technology, two (2) of\nwhich must be in a lead or supervisory role in the component level repair and maintenance of\ntwo-way radio systems.\nOr\n\u2212 Successful completion of post secondary vocational or occupational training from a recognized\npublic or private school or Armed Forces Service school, and;\n\u2212 Eight (8) years work experience in telecommunications or electronics technology, two (2) of\nwhich must be in a lead or supervisory role in the component level repair and maintenance of\ntwo-way radio systems.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire.\n\u2212 Must be able to respond to after hours emergency call-out within thirty (30) minutes time by\nphone, and be able to respond in person if necessary within two (2) hours time.\n\u2212 National Crime Information Center (NCIC), Federal Communications Commission (FCC)\nGeneral Class License, Personal Communications Industry Association (PCIA) or Association of\nPublic-Safety Communications Officials (APCO) certifications required within three (3) years of\nhire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: C. Williams REVIEWED BY:\nA. Beatty Ted Carlson\nR. Mueller Director, Public Works\n02/17\nB. Hanes\nC. Williams\nR. Delker\n01/19"}
{"Department": "Executive", "Job Title Sort": "Communications and Community Relations Director", "Job Title": "Communications and Community Relations Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXCommunicationsDirector.jd.pdf", "SharePoint List ID": "381", "Salary Grade": "E2-14", "pdf_url": "https://cob.org/wp-content/uploads/EXCommunicationsDirector.jd.pdf", "pdf_file": "EXCommunicationsDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Communications and Community Relations Director E-PLAN\nSG:E2-14\nDEPARTMENT: Executive CS:N\nFLSA:N\nEEO4/SOC:PR/11-2032\nJOB SUMMARY:\nServes as a key leadership partner in ensuring City communications in all forms reaches and resonates\nbroadly with members of our community and reflects the values of the City and the community. Works\nwith internal and external stakeholders to accomplish the work, mission, strategic goals and vision of\nthe City. Develops and leads strategic communications approaches to emerging issues. Establishes\nand oversees the implementation of effective communications and public involvement strategies,\npolicies and procedures Citywide to provide timely, accurate, understandable information and\nengagement opportunities to the residents of Bellingham and others. Works closely with the Mayor, City\nCouncil, department heads and their staff, other governmental officials, boards, commissions and\ncommunity members. Oversees communications Citywide, including strategic communications,\nexternal and internal mass communications, website, social and other digital media, public information\nand outreach, public involvement, public opinion research and media relations. Serves a direct role in\nemergency response within the incident command system. Provides leadership in efforts to ensure the\nCity\u2019s commitment to Accessibility, Diversity, Equity and Inclusion (ADEI) commitments are\nincorporated in communications and public involvement initiatives and actively contributes to an\ninclusive City government. A high level of discretion and sensitivity is required in performing the work.\nSUPERVISORY RELATIONSHIP:\nReports to a Deputy Administrator. Works independently in carrying out responsibilities under the\nguidance of applicable federal, state and City regulations, policies and procedures. Serves as a key\nadvisor to the Mayor and City Council members and is a member of the City\u2019s Department Head team.\nSupervises Assistant Communications Directors and other assigned staff. Provides on-going and\nproject-related direction to professional and administrative staff in the Executive Department and all\nother employees that support communications Citywide. Solicits, manages, reviews and coordinates\nthe work of consultants. Reflects ADEI commitments in guiding and overseeing the work of staff and\nconsultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as a key leadership partner in ensuring City communications in all forms reaches and\nresonates broadly with members of our community and reflects the values of the City and the\ncommunity.\n2. Establishes, directs, manages and implements effective communications, media relations and\npublic involvement strategies Citywide to foster meaningful public engagement and provide\ntimely, accurate, understandable information to the residents of Bellingham and others.\n3. Advises the Mayor, City Council and executive management staff on communications\nstrategies, policies, procedures and issues. Serves as principal staff consultant to elected\nCommunications Director Page 2\nleaders, department directors, program managers and other staff on communications,\ncommunity relations, public engagement and related needs.\n4. Develops, recommends, facilitates and implements strategic approaches to emerging issues.\nServes in a leadership role managing communications, community relations and/or\nintergovernmental relations during urgent, emergency and/or disaster situations. Serves a direct\nrole in emergency response within the incident command system.\n5. Directs, recommends, develops and implements plans to increase awareness of City programs\nand participation in the City\u2019s decision-making processes. Directs the development of outreach\nprograms to encourage public engagement and participation in City government and to\nencourage use of public programs and facilities.\n6. Directs the organization, scheduling and production of community information activities for the\nCity. Oversees and manages content and scheduling for City homepage, social media,\ntelevision programs, newsletters and all mass communications, in accordance with City policies,\nprocedures, and communications best practices. Directs and/or co-leads strategic planning and\ndecisions about website and television station operations, with the Director Information\nTechnology Services.\n7. Responsible for selecting, directing, coordinating and evaluating the efforts of assigned staff.\nEstablishes training and performance standards, assigns and supervises work, and conducts\nand/or reviews performance evaluations. Interprets and applies personnel policies and\napplicable collective bargaining agreements. Documents and implements disciplinary actions,\nworks in conjunction with Human Resources concerning personnel matters.\n8. Convenes interdepartmental staff teams and other stakeholder groups to support and inform\npolicy, strategy and project development.\n9. Represents the City\u2019s interests in interagency and/or partner efforts.\n10. Manages and coordinates City stakeholder and public opinion research efforts.\n11. Directs, plans, develops, coordinates and produces public information products including\nbrochures, fact sheets, news releases, audio/visual and television programs, website and other\ninformational, educational and promotional materials using current communications\ntechnologies.\n12. Directs and/or coordinates the planning and implementation of events such as public forums\nand community activities.\n13. Directs efforts to ensure accessible and inclusive communication and public engagement\nstrategies are utilized Citywide.\n14. Assists with forming, convening and facilitating advisory boards, commissions and other\nstakeholder groups.\n15. Manages requests for proposals and scopes of work for solicitation of consultants and\nconsultant contracts. May prepare and manage intergovernmental agreements and other types\nof contracts.\nEXCommunicationsDirector.jd.doc\nCommunications Director Page 3\nADDITIONAL WORK PERFORMED:\n1. May be assigned to work on special projects for the Mayor in carrying out the responsibilities of\nCity management.\n2. Performs related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Strategic approaches and best practices in managing communications, community relations and\nintergovernmental relations, especially in addressing emerging issues and emergency or\ndisaster situations\n- The full range of current strategic communication, media relations, public involvement and\npublic opinion research strategies, tactics, techniques, formats and platforms and how to apply\nthem in various circumstances.\n- Government systems, processes and procedures. Knowledge and understanding of the role of\nappointed and elected officials.\n- Public communication and engagement plan development and the production of support\nmaterials.\n- Public engagement and public opinion research techniques, best practices and various methods\nof application in governmental issues.\n- Principles and best practices in ensuring ADEI goals are incorporated into all communications\nand community relations initiatives.\nSkill in:\n- Demonstrated strong leadership and interpersonal skills.\n- Demonstrated strong written communication skills to prepare materials for diverse audiences.\n- Demonstrated strong verbal communication skills to present information to the City Council,\ngroups of employees and to the public.\n- Strong skills in planning and organizing, budget and personnel management, problem analysis,\nproblem solving and decision making, interpersonal sensitivity, adaptability/flexibility, stress\ntolerance and time management.\n- Demonstrated technology skills, including use of standard computer programs for word\nprocessing, spreadsheets, financial analyses, project scheduling and demonstrated ability to\nlearn new applications.\nAbility to:\n- Establish and maintain effective working relationships with community members, elected\nofficials and staff, City officials and staff, interest group representatives and other stakeholders\nin the public policy and legislative process.\n- Serve as an internal consultant and provide guidance and training to a variety of staff on\ncommunication issues.\n- Plan and perform effectively in an atmosphere of ambiguity or in a rapidly changing\nenvironment. Demonstrate a high level of discretion and sensitivity.\n- Assimilate complex information from a range of sources and effectively summarize for diverse\naudiences.\n- Present information effectively to large and small groups and in high pressure situations.\n- Gain and maintain confidence of Mayor, Council members, and others involved in policy and\npublic processes.\n- Effectively work in a team environment, contribute openly, respectfully disagree, understand the\nideas of others, listen well and work for consensus.\nEXCommunicationsDirector.jd.doc\nCommunications Director Page 4\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other standard office equipment;\n- Frequently communicate accurate information and ideas with others;\n- Move between work sites;\n- Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nGenerally works in an office environment with extensive time spent at a computer workstation. Work\ninvolves frequent interaction with City leaders, staff, partners and the public. Duties are frequently\nperformed under the stress of information deadlines, pressure from the public, and/or the news media\nfor information on emerging or sensitive issues. The conditions encountered will vary depending on the\nsensitivity and complexity of the information to be disseminated. Requires frequent attendance and\nparticipation in local evening and weekend meetings and events. May require occasional travel to\nprofessional seminars and meetings outside the local area.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in communications or related field required. Master\u2019s degree preferred.\n- A minimum of seven years of experience in the field of communications including responsibility\nfor advising leadership and senior management staff on communications and community\nrelations issues is required. Significant experience in a government environment preferred.\n- Demonstrated ability to lead and work successfully with cross-functional teams required.\n- Demonstrated experience directing, developing and implementing communications and\nengagement strategies to achieve defined objectives required.\n- Demonstrated experience in working with print, broadcast and digital media is required.\n- A combination of education, experience and training that provides the applicant with the\nknowledge, skills and abilities to successfully perform the responsibilities of this position will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\n- Requires evening and weekend work to attend meetings, respond to emergent issues, and meet\ntime-sensitive deadlines.\n- Must complete National Incident Management System ICS 100, 200, 300, 400 and 700 training\nfollowing hire.\nPREPARED BY: Steve Mahaffey REVIEWED BY:\nDon Keenan Kim Lund, Mayor\n10/00\nREVISED BY: J. Keller\nL. Klemanski\nL. McGowan-Smith\nEXCommunicationsDirector.jd.doc\nCommunications Director Page 5\n7/07\nK. Linville\nV. Blackburn\nL. Klemanski\n7/2014\nJ. Keller\nK. Lund\nA.Sullivan\n6/2024\nEXCommunicationsDirector.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Communications and Outreach Manager", "Job Title": "Communications and Outreach Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWCommunicationOutreachManager.pdf", "SharePoint List ID": "334", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWCommunicationOutreachManager.pdf", "pdf_file": "PWCommunicationOutreachManager.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Communications and Outreach Manager UNION:231\nSG:7\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nDevelops, implements and manages effective communications, education and outreach strategies to\nboth inform and involve the Bellingham community and City staff in the work of the Public Works\nDepartment, with a focus on transparency and access to timely, accurate and understandable\ninformation about City actions and services. Leads all communications, marketing, education and\noutreach activities for the department including print and digital communications, programming, special\nevents, community engagement, public opinion research and media relations. Develops and facilitates\nstrategic approaches to ongoing and emerging issues. Participates in strategic planning and\ndevelopment. Maintains a regular working relationship with the City\u2019s Communications Director;\ncontributes to Citywide communications priorities as assigned.\nSUPERVISORY RELATIONSHIPS:\nReports to the Assistant Public Works Director, Natural Resources. Works independently under\ngeneral supervision and the guidance of City and Departmental policies, procedures and industry best\npractices. Serves as a member of the Public Works Natural Resources Division Management Team\nand, when assigned, serves as a member of the Public Works Executive team and City of Bellingham\ncommunications team. Manages, trains, directs and supervises other staff, consultants, interns, extra\nlabor and temporary employees as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, develops, oversees and implements strategic communications plans and environmental\neducation and outreach programs for Public Works. Manages the execution of communication\nstrategies across various media according to best practices. Under general direction, develops\nand implements the Public Works\u2019 Strategic Communications Plan to enhance the department\u2019s\nproactive, transparent communication to both inform and engage staff and the public.\n2. Develops, implements and monitors annual work plans for the Public Works Department\u2019s\ncommunications, education and outreach programs. Supports the Assistant Public Works\nDirectors in the development and monitoring of budgets for program areas. Prepares budget\nproposals and provides budget estimates to management.\n3. Oversees and reviews the work of lower level staff, consultants, interns, extra labor and\ntemporary employees as assigned. Assists in selection and training, assigns and monitors work,\nconducts performance appraisals, administers coaching, couseling and corrective action; carries\nout personnel actions as appropriate.\n4. Regularly contributes to Citywide communications needs and projects as part of the City\ncommunications team and other interdepartmental teams. Contributes to emergency\ncommunications or joint information center activities as assigned.\n5. Leads and oversees content creation and optimization for the Public Works\u2019 sections of the City\nwebsite, social media sites and other electronic communications managed by the Public Works\nDepartment.\n6. Oversees effective education and outreach programs to achieve the goals of the Public Works\nDepartment and to comply with all applicable regulations, policies and reporting requirements,\nincluding water conservation, stormwater, Lake Whatcom and Title VI. Applies best practices,\nsuch as social marketing, and works with other City departments, staff and outside\norganizations.\n7. Develops, implements and administers effective communications policies and procedures within\nthe Department to promote transparency and ensure consistent, accurate, understandable and\ntimely communication to department staff and the public consistent with City policies,\nprocedures and industry best practices.\n8. Conducts research and analysis of assigned Public Works communications, education and\noutreach programs by gathering data and preparing reports to analyze impacts of efforts.\nEvaluates existing measures, maintains program databases, files and records. Manages and\ncoordinates departmental stakeholder and public opinion research efforts.\n9. Prepares and administers contracts for program and consultant services including: requests for\nproposals, scopes of work and cost estimates, monitoring progress, preparing reports and\nproviding recommendations on findings.\n10. Collaborates, coordinates and networks with other City staff, City departments, professional\norganizations, jurisdictions, agencies and educational institutions on topics that expand the\nCity's ability to reach target audiences in an effective and coordinated way.\n11. Responds to questions and concerns from Public Works staff and other city personnel, as well\nas local agencies, organizations, utilities and the public. Meets with community members and\ngroups and professional associations as required. Develops response protocol in coordination\nwith the Public Works Executive Team and the City\u2019s Communications Director.\n12. Ensures consistent use of City standards in all print and electronic materials produced by Public\nWorks such as logo use, image quality, and accessibility requirements. Observes established\nbest practices and City and Department policies and guidelines to ensure effective copywriting,\nproofing and editing in coordination with various staff, City administration and consultants.\n13. Administers grants including: researching grant funding sources, writing proposals and\napplications, determining appropriate budget allocation, strategy and priorities for the\ncommunications and outreach programs.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of Microsoft Office suite software and common software used in\ncommunications such as portable document format software, website content management\nsoftware, graphic design software and photo management software and related technology.\n\u2212 Principles, best practices and current and emerging trends in communications, marketing and\ncommunity relations.\n\u2212 Digital communications strategies and best practices, including skills in and proficiency with\ntechnology, including website, social media and other common communications related technology\nplatforms.\n\u2212 General knowledge of government decision-making processes.\n\u2212 General principles, practices and methods of public works and natural resources management and\ntopics including water resources management, stormwater management, watershed ecology and\nstewardship, habitat restoration, water conservation, climate change and capital construction.\n\u2212 Diverse marketing and communications tools and resources.\n\u2212 Applicable local, state and federal laws and standards.\n\u2212 Program design and evaluation.\n\u2212 Basic methodology used in statistical analysis.\n\u2212 Knowledge of and ability to apply a variety of regulations, statutes, and instructions.\nSkill in:\n\u2212 Strong leadership skills including planning and organizing, problem-solving, supervising and staff\ntraining.\n\u2212 Excellent written communication and editing skills to develop, write and proofread grant\napplications, reports and written communications, and to prepare informational materials for various\nmedia including print, television and web publication.\n\u2212 Technology and digital communications platforms.\nAbility to:\n\u2212 Plan and organize meetings, and present recommendations and reports.\n\u2212 Make accurate mathematical calculations using scientific calculator and computer.\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Prepare technical materials and reports.\n\u2212 Establish and maintain effective working relationships with individuals and groups, other\nemployees, contractors, developers and the public.\n\u2212 Multitask, meet deadlines and shift priorities as needed.\n\u2212 Manage communications to successful outcomes.\n\u2212 Be organized, attentive to details and ensure accuracy of information and communications.\n\u2212 Work and remain dependable in a fast-paced environment while juggling multiple priorities; think\nquickly, assess a situation and make sound decisions.\n\u2212 Read and interpret statutes.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Ability to communicate with city employees and the public;\n\u2212 Correctible visual acuity and manual dexterity sufficient to operate a motor vehicle;\n\u2212 Move between work sites;\n\u2212 Lift and carry materials weighing up to 25 pounds on an infrequent basis;\n\u2212 Manual dexterity sufficient to operate small hand tools.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer work station with periods of\nprolonged sitting or standing. Work involves frequent interaction with co-workers and the public. Work is\noccasionally performed out-of-doors which may include exposure to the elements, noise, fumes,\nconstruction environment and traffic hazards. Employees are required to use appropriate safety\nequipment and follow standard safety practices. May require evening and weekend work to meet time-\nsensitive deadlines.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA/BS degree in communications, marketing, environmental education, or related field required.\n\u2212 Supervisory experience required. Supervisory experience within a government agency\npreferred.\n\u2212 Four years of professional communications experience required. Experience in environmental\neducation related to Public Works Water conservation and Natural Resources management\npreferred.\n\u2212 Coursework or experience with program design and evaluation preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Certificate of completion from the following FEMA/Emergency Management Institute\nIndependent Study Course within six months of hire: IS-29.a Public Information Officer\nAwareness.\nPREPARED BY: B. Bandarra REVIEWED BY:\nA. Accetturo Eric Johnston,\nC. Gatza Director of Public Works\n12/11\nREVISED BY: REVIEWED BY:__________________________\nA. Faria Renee LaCroix,\n7/16 Assistant Public Works Director,\nR. LaCroix Natural Resources\nE. Weinberg\n1/22"}
{"Department": "Planning and Community Development", "Job Title Sort": "Community & Economic Development Manager", "Job Title": "Community & Economic Development Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PCDEconomicDevelopmentManager.jd.pdf", "SharePoint List ID": "573", "Salary Grade": "E2-15", "pdf_url": "https://cob.org/wp-content/uploads/PCDEconomicDevelopmentManager.jd.pdf", "pdf_file": "PCDEconomicDevelopmentManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Community & Economic Development Manager E-PLAN\nSG:E2-15\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nResponsible for the Community Development Division\u2019s budget and work program including\ncomprehensive coordination, planning, project development and implementation for the Waterfront\nRedevelopment project and other major urban redevelopment initiatives in response to adopted City\nCouncil plans, goals and programs. Advocates for community and economic development in line\nwith the Comprehensive Plan, the Consolidated Plan, zoning ordinances, and goals as established\nby the City. Provides project management and technical assistance to selected complex City, non-\nprofit and for-profit sponsored projects and programs that support City community and/or economic\ndevelopment objectives.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of Planning and Community Development. Works independently under\ngeneral guidance to ensure coordination of objectives and priorities of the Mayor and Council. Has\nsecondary responsibility to the Bellingham Whatcom Public Facilities Board. Oversees, reviews and\ncoordinates the work of consultants. Supervises Community Development Division staff. Works\nunder applicable Federal, State, and City regulations, policies, and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Negotiates with industry representatives to encourage retention, expansion or location of\nbusiness in the City. Promotes new business and industrial development through personal\ncontacts with community leaders, management officials of existing business and industry,\nand local, state, federal and tribal agencies. Acts as liaison to the Whatcom Associate\nDevelopment Organization and assists with business recruitment, retention, and expansion\nprograms as needed.\n2. Develops, implements and evaluates strategic plans to retain, expand and attract new\nbusiness and development. Evaluates assigned programs and functions through appropriate\nperiodic review of the accomplishment of goals and objectives, data analysis, and reporting.\n3. Directs strategic planning and coordinates all facets of planning and implementation of\ncomplex multi-project urban redevelopment programs including the Waterfront District.\nDevelops and implements programs and projects including those within urban\nredevelopment programs, business and development programs, affordable housing,\nhomelessness and childcare, public-private partnerships and other special projects.\n4. Oversees and directs the preparation of the five-year Consolidated Plan and Annual Action\nPlans, establishing a work program with allocation of resources received through federal\nDepartment of Housing and Urban Development (HUD) entitlement grants to the City.\n5. Plans, organizes, coordinates, assigns and evaluates the work of Division staff. Provides\ntechnical assistance, guidance and training as needed. Effectively recommends employees\nfor hire, establishes performance standards, conducts performance appraisals and\nrecommends disciplinary action as necessary.\n6. Directs and oversees budget for HUD programs, Bellingham Housing Levy, Lodging Taxes\nand Arts; presents plans and budgets to the public and City Council.\n7. Represents the City\u2019s interests in significant multi-party redevelopment and economic\ndevelopment activities.\n8. Solicits statements of qualifications and proposals on complex projects, coordinates\nselection, prepares contracts and provides oversight of professional consultants.\n9. Prepares and presents a variety of reports, recommendations, contracts, and memoranda.\n10. Establishes and maintains close cooperation with appropriate public and private\norganizations, departments, agencies, and individuals involved with redevelopment activities\nand economic development programs and maximizes constructive community involvement\nin planning and implementing economic and redevelopment activities.\n11. Responds to inquiries and provides information and technical assistance regarding City\nredevelopment and economic development policies, project activities, and other related\nmatters; attends meetings; serves on committees as assigned and participates in\ndiscussions regarding City operations and redevelopment and economic development;\nprovides liaison to potential investors, developers, local businesses, and the public.\n12. Provides oversight and management to various Boards and Commissions as assigned by\nthe Mayor.\n13. Manages the financial resources within departmental and City financial systems, policies\nand procedures.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Broad knowledge in economic development and business finance.\n\u2212 Working knowledge of real estate development.\n\u2212 Knowledge of public and private development financing sources.\n\u2212 Working knowledge of effective project management techniques.\n\u2212 State and federal regulations, current local zoning and land use laws and regulations, basic\nbuilding codes, construction methods and practices.\nSkill in:\n\u2212 Excellent oral and written communications and interpersonal skills, for working with diverse\npublic officials, business and community groups and citizens.\n\u2212 Strong skills in planning and organizing, problem solving and decision making, interpersonal\nsensitivity, adaptability/flexibility, and time management.\n\u2212 Management skills including leadership, management control, problem analysis, and\ndecision making, adaptability/flexibility, stress tolerance and time management.\n\u2212 Public presentation skills including the ability to present technical information in an\nunderstandable manner to citizens, non-technical professionals, officials and deliberative\nboards, commissions and legislative bodies.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Read, interpret and prepare complicated legal and financial documents to a high standard of\naccuracy and completeness.\n\u2212 Understand and analyze business financial data and the ability to apply these analytical\nskills, including financial analysis, to complicated economic development projects involving\nlarge amounts of money.\n\u2212 Develop and maintain a working knowledge of department operations and procedures as\nwell as pertinent federal, state, and local regulations and an awareness of the work of the\ndepartment and City.\n\u2212 Handle several tasks simultaneously, work independently and to meet deadlines in an\nenvironment of frequent interruptions.\n\u2212 Demonstrated ability to utilize standard computer programs for word processing,\nspreadsheets, financial analyses, project scheduling and to learn new applications.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Occasionally move between work sites.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with the majority of time at a computer\nworkstation. Attends day and evening meetings with the public and/or project developers or\nprogram clients at various locations in city up to several times a month. Requires overnight travel to\nattend meetings and training sessions, generally in-state, several times per year. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in business, finance, public administration, environmental, planning, or\nrelated field. AND, three years\u2019 experience involving business, real estate development,\nfinance, and/or project management; AND two years of hands on project management\npreferably in redevelopment, construction or related area required.\n\u2212 OR\n\u2212 Bachelor's Degree in related field; AND, five years direct experience and demonstrated\nknowledge and ability in public administration, grant writing, project and program\ndevelopment and management, financing programs, and construction management; AND\ntwo years of hands-on project management experience preferably in redevelopment,\nconstruction or related area required.\n\u2212 Master's degree preferred;\n\u2212 Professional certification in at least one of the following preferred:\n\u2212 Accounting: (examples: Certified Public Accountant [CPA], Certified Management\nAccountant [CMA]).\n\u2212 Economic development finance: (example: Certified Economic Development Finance\nProfessional [CEDFP]).\n\u2212 Real estate: (examples: Certified Commercial Investment Manager [CCIM], Member of\nAppraisal Institute [MAI], Certified Business Appraiser [CBA], Certified Property Manager\n[CPM]).\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: J. Thomas REVIEWED BY:\nT. Sundin Rick Sepler, Planning and\nCommunity Development\nDirector\nK. Luxtrum\n7/12\nR. Sepler\nR. Delker\n5/21"}
{"Department": "Planning and Community Development", "Job Title Sort": "Community Development Secretary", "Job Title": "Community Development Secretary", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "PDCommDevelopmentAdminSec.jd.pdf", "SharePoint List ID": "215", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PDCommDevelopmentAdminSec.jd.pdf", "pdf_file": "PDCommDevelopmentAdminSec.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Community Development Administrative Secretary UNION:1937\nSG:109\nCLASS TITLE: Administrative Secretary CS:E/P\nFLSA:Y\nDEPARTMENT: Planning and Community Development EEO4CODE:AS\nJOB SUMMARY:\nPrepares and processes contracts for all grants awarded by the Community Development\nDivision. Processes the Division\u2019s loan documents, reconveyances, satisfactions,\nmiscellaneous contracts, and federal documents for signatures and entry into the City\u2019s\ndatabase. Assists with developing and producing the Consolidated Plan, with annual Action\nPlan, and the Consolidated Annual Performance Evaluation Report (CAPER) for the\nDepartment of Housing and Urban Development (HUD). Assists with administration of the\nHuman Service Program by providing technical support and assisting with planning for the\nprogram. Prepares Minority Business Enterprise Reports and other government reporting\nforms.\nPerforms a variety of secretarial and clerical duties for the Community Development Division\nand other staff as needed. Acts as secretary to the Community Development Advisory Board\n(CDAB) and the Housing Development Fund Loan Review board (HDFLRB). Acts as back-up\ndepartmental Secretary/Receptionist for the Planning and Community Development\nDepartment.\nSUPERVISORY RELATIONSHIPS:\nReports to the Block Grant Programs Manager. Works under general supervision and the\nguidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. Receives assignments from, and maintains close working\nrelationships with, other Community Development Section Heads and other staff members.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Prepares and processes all Community Development Division contracts. Frequently\ncommunicates with executive directors and other staff of grant recipient agencies to\nannounce awards, resolve contract issues, issue Notice to Proceed, and provide\ntechnical assistance on grant requirements. Includes word processing, assembling and\npreparing exhibits; gathering insurance information from recipients or insurance\ncompanies and ensuring insurance coverage is appropriate; routing contracts for\nsignatures; and, tracking contracts in process, including outstanding items and dates of\ncontact.\n2. Works closely with the Block Grant Programs Manager to create the Five-Year and\nAnnual Consolidated Plans and the Consolidated Annual Performance Report (CAPER)\nPDCommDevelopmentAdminSec.jd.doc\nCommunity Development Administrative Secretary Page 2\nfor the HUD. Compiles lengthy reports using information from multiple sources including\nstaff, the Bellingham Housing Authority and information pulled from historical\ndocuments. Requires coordinating the efforts of multiple staff members over several\nmonths in order to meet deadlines. Edits, proofreads, and checks math. Formats,\nincorporates graphics and assembles documents. Prepares documents for the City\u2019s\nwebsite. Coordinates related advertising and distribution of documents to the public to\nmeet government requirements.\n3. Performs secretarial and clerical duties from entry-level to the most advanced, such as\ntyping, word processing, editing, filing, copying, drafting forms, opening and distributing\nCommunity Development Division mail. Composes correspondence as directed by the\nprofessional staff. Creates interactive forms for use by grant recipients and ensures\ntheir usability via the City\u2019s website.\n4. Performs records-management function for Community Development Division. Includes\ndata entry/retrieval, maintenance of division office file systems and forms, archiving and\nworking with the Division\u2019s archiving database and federal regulations for archiving.\nClips newspaper articles for Community Development Division and Waterfront\nRedevelopment and files for reference by auditors and staff.\n5. Acts as secretary to the Community Development Advisory Board (CDAB) and the\nHousing Development Fund Loan Review Board (HDFLRB). Prepares agendas at the\ndirection of the Block Grant Programs Manager. Notifies members of meetings and\nprepares minutes from spoken word and taped material, types memos and gathers\ninformation at the request of board chairs.\n6. Processes the Community Development Division\u2019s loan documents, reconveyances,\nsatisfactions, miscellaneous contracts, and federal documents for signatures and entry\ninto the City\u2019s database.\n7. Prepares Minority Business Enterprises Report and other government documents.\nADDITIONAL WORK PERFORMED:\n1. Schedules meetings and notifies participants.\n2. May act as back-up on secretary and receptionist duties for the Department.\n3. Undertakes special projects as directed by the Block Grant Programs Manager that may\nrequire information gathering, memo and correspondence production.\n4. Inventories and assists with ordering Division office supplies, including computer\nequipment and copier needs, as necessary. Maintains Division office equipment,\nincluding maintenance scheduling. Researches and recommends equipment purchases\nfor the Division.\n5. May coordinate registrations and make travel arrangements for Division staff as needed.\n6. May schedule Division work items on City Council agenda and type and prepare agenda\nPDCommDevelopmentAdminSec.jd.doc\nCommunity Development Administrative Secretary Page 3\nbills and supporting materials.\n7. Other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge:\n\u2013 Thorough knowledge of software applications with the ability to perform extensive editing\nand formatting of documents, prepare large documents for publication, create fill-in\nforms, templates and macros with calculations for PDF documents and online forms.\n\u2013 Thorough knowledge of office principles and practices and an ability to use standard\noffice equipment such as computer, typewriter, multi-line electronic digital phone system,\ncopier, fax, etc.\n\u2013 Working knowledge of the Department's purpose, policies and procedures, functions and\npractices.\n\u2013 Working knowledge of federal, State and local program-related codes and regulations,\npolicies and procedures.\n\u2013 Working knowledge of bookkeeping and ability to add, subtract, multiply and divide with\naccuracy.\n\u2013 Working knowledge of research and investigative methods.\n\u2013 Working knowledge of copy layout, report design, and standard formats used in local\ngovernmental and HUD documents.\nSkills:\n\u2013 Good literacy skills, including reading, business and technical composition; knowledge of\nstandard English usage, spelling, punctuation, grammar and letter format. Ability to\ncompose routine correspondence and to proofread and edit the work of others.\n\u2013 Strong computer skills including word processing, data entry/retrieval, recordkeeping,\nspreadsheet applications.\n\u2013 Transcribing spoken/dictated/taped material and prepare summary minutes of public\nforum meetings, accurately and in a timely manner.\n\u2013 Time management skills with ability to prioritize workload for completion in a timely\nmanner and meet deadlines.\n\u2013 Strong oral communication and interpersonal skills to establish and maintain effective\nworking relationships with diverse groups of people including department staff, public\nofficials, concerned citizens and personnel from other City departments or local\nagencies.\n\u2013 Good skills in providing customer service to internal and external customers.\nAbilities:\n\u2013 Ability to follow written and oral instructions\n\u2013 Ability to work independently or as a member of a team depending on project needs.\n\u2013 Ability to handle several tasks simultaneously while maintaining accuracy in an\nenvironment of frequent interruptions.\n\u2013 Ability to tolerate stress and be adaptable and flexible.\n\u2013 Ability to understand the contract process, necessary insurance coverages, and be able\nto track, monitor and process many contracts at any one time.\n\u2013 Ability to communicate technical information in a clear manner to others in both verbal\nand written form.\nPDCommDevelopmentAdminSec.jd.doc\nCommunity Development Administrative Secretary Page 4\n\u2013 Ability to work well with staff at all levels of various agencies and businesses.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform essential functions of the job, including:\n\u2013 Correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation setting in an open concept clerical station.\nWorking conditions include noise, frequent interruptions, and other distractions, with very low\neveryday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 One year of post-secondary vocational or college training and three years of recent\nsecretarial or administrative support experience, preferably with a municipality or other\npublic sector entity.\n\u2013 Experience demonstrating advanced skills in, and ability to utilize word processing,\ndesktop publishing, and presentation software applications, as well as, applications for\ncreating and editing PDF documents and graphics and editing digital photographs.\n\u2013 Experience demonstrating ability to utilize computerized record-keeping systems\nincluding spreadsheet and database applications.\n\u2013 Typing at 60 wpm NET.\n\u2013 Experience recording and transcribing minutes from public forum meetings, hearings, or\nrelated proceedings where minutes are a matter of public record is strongly preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the\napplicant with the skills, knowledge, and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2013 Willingness and ability to work occasional evenings.\nPREPARED BY: Kerry Sicktich REVIEWED BY:\n12/85 Tim Stewart, Director\nPlanning & Community\nDevelopment\nREVISED BY: Kerry Sicktich\n2/87\nDonna Goddard/Patricia Decker\n5/96\nS. Anderson/D. Cahill/L. Klemanski\n11/07\nCOMMISSION ALLOCATION: December 12, 2007\nPDCommDevelopmentAdminSec.jd.doc"}
{"Department": "Fire", "Job Title Sort": "Community Paramedic Captain", "Job Title": "Community Paramedic Captain", "Classification": "EMS Captain", "Bargaining Unit": "Union:106", "Published File Name": "FICommParamedicCaptain.jd.pdf", "SharePoint List ID": "394", "Salary Grade": "S-32", "pdf_url": "https://cob.org/wp-content/uploads/FICommParamedicCaptain.jd.pdf", "pdf_file": "FICommParamedicCaptain.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Community Paramedic Captain\nSG: 32\nCLASS TITLE: EMS Captain CS: P\nFLSA: Y\nDEPARTMENT: Fire EEO4CODE: PR\nJOB SUMMARY:\nThe Community Paramedic Captain assists the Medical Services Officer (MSO) in the development\nand administration of the Department's community paramedic program. The Community Paramedic\nCaptain is responsible for facilitating patient use of, and integration with, social and medical support\nservices with a primary goal of decreasing 911 utilization for non-emergent purposes. The\nCommunity Paramedic Captain is required to apply technical paramedic skills and acquire and\napply knowledge of medical and social support structures for patient management. The Community\nParamedic Captain also performs paramedic duties through assignment to an emergency vehicle\nequipped with Advanced Life Support (ALS) equipment and may transport patients to destinations\nother than the Emergency Department and provide medical exams and treatment for patients in\nboth emergent and non-emergent situations. This position is required to maintain proficiency with\nfirefighting skills. The person in this position may also assist with or be assigned to other positions\nwithin the EMS Captain classification.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Medical Services Officer (MSO) and on-duty Operations Battalion Chief (In\nthe absence of an MSO, the Community Paramedic Captain will report directly to the Officer in\ncharge of Emergency Medical Operations). Works closely with Fire Captains and on-duty EMS\nCaptains. The Community Paramedic Captain consults with the Supervising Physician or his\ndelegates for authority to act in unusual situations. During emergent and non-emergent patient\nencounters, the CPM is responsible for patient care under the authority of the Department\nSupervising Physician and Whatcom County Medical Program Director in accordance with\nestablished medical protocols and operating guidelines. Employee operates within Paramedic\nscope of practice and local standard of care as modified by agreements and understanding of local\nmedical and social welfare providers. The Community Paramedic Captain is expected to exercise\nconsiderable independent judgment in the execution of this assignment.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists in the development and administration and is primarily responsible for delivery of the\ncommunity paramedic program. Establishes, recommends and evaluates short term and\nlong term program goals and works to ensure program objectives are met.\n2. Prepares and manages the community paramedic program budget.\n3. Develops or adapts data analysis methods to identify EMS users with highest possible\nbenefit from community paramedic intervention and referral.\nFICommParamedicCaptain.jd.docx\n4. Develops or adapts assessment tools to evaluate which community and medical resources\nmay be available to stabilize patient's situation and diminish reliance on emergency\nservices.\n5. Leads investigation of new services and improvement of existing EMS service delivery in\nnon-emergent situations, such as intervention, assessment, treatment and referral for\npatients with new life-altering circumstances who may need additional support; patients with\nchallenges preventing participating in primary care; patients who meet frequent hospital\nadmission criteria.\n6. Manages data and produces reports appropriate for patient care tracking, patient transfer to\nother providers, program coordination, billing, and program evaluation.\n7. Develops working relationships with community partners, facilitates integration and\ncollaboration between EMS and other health care and social service providers, and\ndevelops contracts with community and medical resources to assist with all aspects of\npatient care.\n8. Responds, primarily in non-emergent mode, in a Department staff vehicle to patients\nreferred by emergency operations crews or other medical or social service providers.\n9. Interviews patients using developed assessment tools to evaluate which community and\nmedical resources may be available to stabilize the patient's situation and facilitate more\nappropriate use of emergency care resources. Refers patients to identified resources as\nappropriate and tracks patient progress.\n10. Transports patients in staff vehicle to medical appointments or other destinations as needed\nand available. May operate a Department ambulance with the assistance of at least one\nother EMS provider to transport patients as needed.\n11. Evaluates the field performance of Department EMS personnel when assigned to the\ncommunity paramedic program to ensure compliance with Department policies, medical\nprotocols and standards. Recommends corrective action and resolves problems. Initiates\ndisciplinary action when necessary.\n12. Monitors the quality and appropriateness of patient care and documents the effectiveness of\ncommunity paramedic program protocols, policies, and procedures. Recommends changes\nin protocols and standards to the MSO and Medical Director.\n13. Performs related duties within the scope of the EMS Captain classification.\nADDITIONAL WORK PERFORMED:\n1. Maintains awareness of ALS unit status and may respond emergently without compromising\nprimary duties as an additional resource to temporarily support EMS system needs; as a\nprimary resource when other ALS units are unavailable; as a primary resource to mass\ncasualty or disaster events.\n2. Assists in seeking funding opportunities and revenue sources to support and enhance\nfunction of the community paramedic program. May write related grant applications and\nmanage awarded grants as appropriate.\nFICommParamedicCaptain.jd.docx\n3. Performs other related work as assigned, including as a firefighter on \"fire responses\" while\non duty.\n4. May be required to temporarily act in the higher classification of Medical Services Officer.\n5. Assists with development of the annual Fire Department budget.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n- Extensive knowledge of the EMS system in Whatcom County, including Basic Life Support\n(BLS) and Advanced Life Support (ALS) medical protocols, Departmental operating\nprocedures and incident command.\n- Extensive knowledge of principles and practices of pre-hospital medicine at both the EMT-B\nand EMT-P level.\n- Extensive knowledge in paramedicine and ability to apply knowledge.\n- Working knowledge of the operation and maintenance of the various types of Fire and EMS\nequipment used by the Fire Department.\n- Working knowledge of City and County geography.\nSkills:\n- Excellent project management skills including budget preparation and tracking,\ncommunications and coordination with employees at all levels of the organization and with\noutside agencies.\n- Excellent skills in planning, organizing, problem-solving, and time and task management.\n- Excellent interpersonal skills for establishing and maintaining effective working relationships\nand managing group dynamics.\n- Excellent written and oral communication skills for corresponding with City employees and\noutside agencies; for making presentations and for providing training.\n- Computer skills for utilizing a variety of software, such as word processing, spreadsheet and\ndatabase software, internet-based document sharing, and internet based polling and\nscheduling applications.\nAbility to:\n- Establish and maintain effective working relationships with a broad range of people and\norganizations.\n- Work in a group setting with broad range of interests, overcoming conflicts to develop\nconsensus around reasonable preparedness efforts.\n- Ability and willingness to establish and maintain effective, amicable relations with co-workers\nand the public.\n- Remain calm during emergency operations, analyzing information and developing plans of\naction.\n- Clearly communicate conditions and recommendations.\n- Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed while working with City staff and others.\n- Prioritize tasks and projects, work independently being self-motivated to identify and\ncomplete tasks and projects with minimal supervision.\n- Maintain flexibility and adaptability to meet the needs of changing circumstances.\n- Understand and carry out verbal and written instructions.\n- Work effectively as a team member.\n- Ability to maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform job, including:\nFICommParamedicCaptain.jd.docx\n- Carry hose bundle of approximately 50 pounds and don personal protection and\nfirefighting equipment weighing approximately 70 pounds to the scene of an\nemergency (sometimes to upper floors of businesses, apartments and hotels).\n- Lay and operate hose lines (160 pounds per 50 feet of hose with 100 pounds of\nnozzle pressure).\n- Stabilize and lift patients with backboard and cot.\n- Carry, place and extend ladders in training and in emergencies.\n- Operate power equipment such as a chain saw, portable generator, hydraulic jaws,\nsmoke ejector, etc.\n- Set up and operate master streams and aerial ladder pipes.\n- While wearing protective clothing, perform heavy labor such as chopping, shoveling,\nmoving furniture, equipment and merchandise.\nWORKING ENVIRONMENT:\nThis position may include stressful situations involving trauma, illness, psychopathology and other\nchallenging patient interactions. Work is typically performed in a 40-hour work week but may involve\nshift work and off-duty recall for major emergencies, including weekends and holidays as required\nin an emergency services organization. Work is performed in a variety of settings including offices,\nfire stations, emergency scenes, and emergency response vehicles.\nThe emergency environment may include unusual modes of communication, extreme noise,\ndiscomfort and hazard. The emergency environment may require the management/ performance of\nhazardous tasks under conditions that require strenuous exertion with limited visibility, exposure to\nhazardous or toxic chemicals and gases, extremes in temperature, cramped surroundings, exposed\nheights, or activities in and around water. It may also involve working with citizens experiencing a\nwide range of emotions (rage, grief, confusion, etc.) as a result of an emergency. May be exposed\nto infectious diseases, which require the use of protective equipment, and exposure to the\nelements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Five years of experience as a paramedic, at least three of which must be with the\nBellingham Fire Department. Current certification as a paramedic with the Bellingham Fire\nDepartment.\n\u2212 Ninety quarter or sixty semester credits from an accredited college or university in\neducation, public health administration, or related field preferred.\n\u2212 Teaching experience in emergency medical services at the paramedic level preferred.\n\u2212 Previous experience managing large, on-going projects preferred.\n\u2212 Successful completion of Bellingham Fire Department Officer Academy or Washington State\nFire Officer II certification.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must maintain professional certificates and affiliations as determined by the Department\nPREPARED BY: R. Kintzele REVIEWED BY:\nA. Sullivan William D. Newbold\n2/2016 Fire Chief\nFICommParamedicCaptain.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Construction Manager", "Job Title": "Construction Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWConstructionManager.jd.pdf", "SharePoint List ID": "393", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWConstructionManager.jd.pdf", "pdf_file": "PWConstructionManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Construction Manager UNION:231\nSG:7\nDEPARTMENT: Public Works \u2013 Engineering CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for the implementation of the Construction Program which includes long term\nscheduling and planning for the construction of capital improvement projects. Directs\nconstruction contract management, construction services, and quality assurance inspection\nservices on all public works street, water, sanitary sewer, storm, traffic and illumination projects\n(City and developer-funded). Provides guidance and direction to engineers, inspectors and\ncontractors on City construction standards and specifications. Assists with the identification,\nanalysis and resolution of system needs and long-range planning for the Construction Program.\nSupervises inspection unit staff.\nSUPERVISORY RELATIONSHIPS:\nReports to Assistant Director of Public Works \u2013 Engineering. Performs work under general\nguidance and direction and the guidance of City and Departmental policies and procedures and\nin accordance with applicable City, State and Federal regulations, guidelines and appropriate\nengineering standards. Supervises Construction Inspectors and provides guidance and direction\non construction standards to Engineers and Inspectors.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Oversees construction and implementation of capital improvement programs for the City\nto ensure effective completion of projects in compliance with regulatory and schedule\nguidelines. Conducts feasibility studies and cost estimates, participates in public\nmeetings, and participates in project development and implementation.\n2. Coordinates and reviews project plans and specifications for compliance with standards\nand specifications. Reviews for approval of progress payments to contractors and\napproves change orders. Addresses inquiries and complaints from property owners and\nthe general public.\n3. Performs redline review of all capital and private development projects proposed in the\nCity of Bellingham. Reviews all plans and specifications for projects ensuring compliance\nwith all City, State, and federal codes. Reviews for correctness, stamps, and signs all\nrecord drawing plans for capital and private development projects. Monitors all City\nstandards and development guidelines for effectiveness.\nPWConstructionManager.jd.docx\n4. Assist with the selection and management of consultants for capital improvement\nprojects. Negotiates contracts, estimates costs, schedules work and monitors work for\ncompliance with specifications and completeness. Provides information and assistance\nas needed and expedites decisions on critical issues.\n5. Ensures projects comply with State and Federal grant requirements prior to bidding and\nduring construction.\n6. Plans, organizes, coordinates, assigns and evaluates the work of construction\ninspectors. Provides technical assistance, guidance and training as needed. Resolves\nproblems between contractors, developers or consultants and City staff.\n7. Provides Legal Department with reports, technical input and project data with regard to\nclaims, lawsuits or other legal matters relating to Public Works, private developer\nprojects, or storm water violation prosecution.\n8. Serves as a member of the regional underground utility coordinating council to\ncoordinate all private utility relocations with the City's capital improvement projects\nincluding Puget Sound Energy, Cascade Natural Gas, Comcast, and other private\nutilities.\nADDITIONAL WORK PERFORMED:\n1. Provides technical assistance and serves as technical resource to City staff, consultants,\ncontractors and the public in matters relating to public works projects; receives and\nresponds to inquiries and complaints.\n2. Responsible for performing and overseeing contractor performance evaluations.\n3. May function as an inspector during vacations and other leave of inspection staff.\n4. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Construction inspection practices, processes, and techniques.\n\u2212 Public Works permits, processes and requirements.\n\u2212 Applicable local, state and federal laws, codes and standards related to\nconstruction inspection.\n\u2212 Civil engineering principles, practices, standards, methods and processes.\n\u2212 Fiscal management including budget preparation, cost and budget analysis,\nexpenditure control and records management.\n\u2212 Computer operation and a variety of software including word processing (Word),\nspreadsheet (Excel), database (Tidemark, Microsoft Project), and other\napplications specific to the area of assignment.\nPWConstructionManager.jd.docx\nSkill in:\n\u2212 Leadership and supervision, planning and organizing, problem analysis and\ndecision-making, interpersonal sensitivity, management control, adaptability and\nflexibility and time management skills.\nAbility to:\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with\nindividuals and groups in clear, concise language appropriate for the purpose\nand parties addressed, including preparing and making public presentations\nwhich can be understood by non-technical listeners and preparing written\nreports, materials, correspondence, and procedures.\n\u2212 Provide comprehensive planning and implement effective programs related to\nconstruction inspection.\n\u2212 Plan, organize, coordinate, assign and evaluate the work of technical staff.\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors and developers, representatives of other governmental\nagencies and the general public.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or\ntypewritten page;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to\noperate a motor vehicle;\n\u2212 Move between work sites, including undeveloped land and project\ndevelopment sites;\n\u2212 Occasionally lifts objects up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer\nworkstation. Occasionally visits construction sites to solve problems or to review the work of\nconstruction inspectors and contractors. Possibility of exposure to a variety of environmental\nand chemical allergens standard to the area of assignment. Occasionally drives motor vehicle\nto perform duties in the field and at multiple sites. Uses appropriate safety equipment and\nfollows established safety policies, practices, and procedures. Travel to seminars and meetings\nas needed.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering, construction management, or related field.\n\u2212 Minimum of five (5) years progressively responsible experience related to public works\nproject management/inspection of water, sewer and storm water systems.\n\u2212 Minimum of five (5) years of experience as a Senior/Lead Public Works Inspector\npreferred.\n\u2212 Supervisory experience preferred.\nOR\nPWConstructionManager.jd.docx\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 License as a water distribution manager with the State of Washington within one year of\nemployment.\n\u2212 License as a Certified Erosion and Sediment Control Lead within one year of\nemployment.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at time of hire, with periodic submission of driving abstract as\nrequired per City Policy.\nPREPARED BY: REVIEWED BY:\nR. Routhe Ted Carlson\nA. Beatty Director Public Works\n07/2012\nPWConstructionManager.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Contract Accounting Technician", "Job Title": "Contract Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWContractAccountingTechnician.jd.pdf", "SharePoint List ID": "256", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PWContractAccountingTechnician.jd.pdf", "pdf_file": "PWContractAccountingTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Contract Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works/Operations EEO4CODE|SOC:AS|13-2011\nJOB SUMMARY:\nPerforms a variety of accounting duties for multiple budgetary programs within the Public Works\nEngineering and Operations divisions. May be required to research applicable laws governing the\nadministration and payment of contractual obligations. Assists in providing statistical and financial\nsupport to Public Works staff, Budget and Accounting personnel and State agencies.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Financial Services Manager. Works independently under general\nsupervision and the guidance of applicable federal and state laws, City regulations and contractual\nagreements. Maintains close working relationship with the Project Accounting Coordinator.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists in the maintenance of financial records for a large multi-funded Public Works\nDepartment budget.\n2. Prepares reimbursement requests for funds for federal and state grants.\n3. Prepares billings for the private sector or other governmental units and submits invoices for\nreimbursement.\n4. Assists in yearly budget process by performing data entry for capital budget and other\noperational budgets.\n5. Works with Engineering and Operations personnel to coordinate additional budgetary\ninformation requested as needed.\n6. Under the direction of the Project Accounting Coordinator reviews and interprets various\ncontracts for method of payment; monitors invoices for compliance with individual contracts. In\naccordance with WAC\u2019s, RCW\u2019s and contractual agreements, ensures completion of\nappropriate documentation for construction projects.\n7. Processes requisitions and claim payments. Ensures billing is accurate conforms with various\nlaws and requirements.\n8. Prepares, maintains, and verifies varied and complex records associated with accounting\nfunctions such as accounts payable, receivable and billing through use of various software\nPWContractAccountingTechnician.jd.doc\nContract Accounting Technician Page 2\nsystems and electronic spreadsheets. Posts and reconciles journals, and registers logs or other\nrecords on a daily or periodic basis.\n9. Processes accounts based on documentation, invoices and/or statements. Researches and\nfollows-up on delinquent accounts as directed.\n10. Processes the billing, receipting and updating of account records in the Maintenance\nManagement software system and the financial software system.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural Task data.\n2. Provides back up to Project Accounting Coordinator in the Financial Services unit and other\npositions within the Financial Services division.\n3. Performs other related duties of a similar nature.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n- Working knowledge of double entry bookkeeping practices, accounting principles and office\nprocedures.\n- Working knowledge of governmental accounting and auditing procedures.\nFamiliarity with the BARS system of accounting.\n- Working knowledge of Department operations and procedures; pertinent federal, state and local\nregulations.\n- Working knowledge of computerized accounting, electronic spreadsheets, database, word\nprocessing software and mainframe computer systems.\n- Familiarity with construction and engineering terminology.\nAbility to:\n- Apply fundamental accounting principles to the maintenance of account records and reports.\n- Perform self-directed problem-solving.\n- At the direction of the Contract Accounting Specialist or Financial Services Supervisor, compile\nand tabulate statistical data and prepare reports and summaries for review.\n- Complete arithmetical computations accurately and rapidly.\n- Coordinate, prioritize and complete multiple tasks simultaneously.\n- Meet specified deadlines.\n- Communicate effectively, both orally and in writing.\n- Establish and maintain effective working relationships with employees, government agencies\nand the public.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job including:\n- Remains stationary for long periods of time;\n- Sufficiently perform paperwork manipulation and filing;\n- Frequently operate a computer and other office machinery such as a keyboard, mouse, phone,\nand fax machine.\nPWContractAccountingTechnician.jd.doc\nContract Accounting Technician Page 3\n- Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nDuties are primarily performed in an office environment and include sitting and utilizing a computer\nterminal for extended periods of time. This position has minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of college or vocational course work in accounting, business, or related area required.\nAPWA Contracting Accounting Specialist Certificate preferred.\n- A minimum of three years bookkeeping/accounting experience utilizing computerized\naccounting systems and spreadsheets required.\n- A minimum of one year experience with record-keeping and compliance monitoring for grant-\nfunded contracts preferred.\n- Accounting experience in a municipal or public sector environment preferred.\n- Experience utilizing BARS accounting system preferred.\n- Familiarity with engineering and construction terminology and concepts preferred.\n- A combination of education and experience which provides the applicant with the knowledge,\nskills, and abilities required to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal background check.\nPREPARED BY: E. Christensen REVIEWED BY:\nL. McGowan Dick McKinley, Director,\n9/2000 Public Works\nREVISED BY: Pam Jones\n10/07\nCOMMISSION ADOPTION: November 14, 2007\nPWContractAccountingTechnician.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Contract and Accounting Coordinator", "Job Title": "Contract and Accounting Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDContractAccountingCoordinator.jd.pdf", "SharePoint List ID": "617", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDContractAccountingCoordinator.jd.pdf", "pdf_file": "PDContractAccountingCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Contract & Accounting Coordinator UNION:231\nSG:4\nDEPARTMENT: Planning & Community Development CS:N\nFLSA:N\nEEO4/SOC:PR/13-2099\nJOB SUMMARY:\nMaintains accounting responsibility for multiple budgetary programs within the Planning and\nCommunity Development Department to ensure financial transactions, records, contracts, statements\nand reports comply with generally accepted accounting principles (GAAP), the Washington State\nBudgeting, Accounting and Reporting system (BARS), and other applicable regulations. Researches\nlaws and legal requirements regarding contractual and grant funding issues and makes\nrecommendations on internal policies, procedures and workflow. Provides statistical and financial data\nto Department Director and staff as requested. Oversees complex data audited directly by the State\nAuditor\u2019s office and the Federal Single Audit group for grant compliance. Researches and prepares\nreports for State and Federal audit requirements and State granting agencies and is responsible for\ngrant status and compliance reporting requiring significant interaction with these external agencies.\nAny audit findings can be detrimental to the City\u2019s grant certification. Provides financial data regarding\ngrants and capital projects to Budgeting and Accounting personnel.\nSUPERVISORY RELATIONSHIPS:\nReports to the Housing and Services Program Manager. Works under general supervision and the\nguidance of City and Departmental policies and procedures and applicable federal and state laws, City\nregulations, and contractual agreements. Maintains a close working relationship with, and provides\ninformation and technical guidance to Department Management and Project Managers. Provides day-\nto-day oversight and technical direction to the Contract Accounting Specialist, and other staff as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Reviews, monitors and analyzes the finances of the Planning and Community Development\nDepartment, including the overall department budget and individual programs such as Housing\nand Services, Tourism, and Arts. Ensures proper accounting of department activities in\ncoordination with Finance Department according to GAAP and BARS. Oversees the work of\nand coordinates with department accounting staff to develop and submit budget data for large\nmulti-year, multi-funded programs and capital projects to management for approval. Includes\nidentifying multi-year projects for inclusion into the budget and coordinating program and\ncapital data for presentation at annual departmental budget meetings.\n2. Reviews, develops and recommends departmental financial policies and procedures. Develops\nprocedural structure and flow, recognizing differences in program size, funding sources, and\nfunding amounts. Maintains awareness of changes in requirements from outside regulatory\nentities, and recommends updates to policies and procedures to ensure compliancy with new\nrules and regulations.\n3. Responsible for accurate calculation and processing of grant reimbursement requests;\nprocesses or oversees the determination of grant reimbursable amounts and submission of\nrequests for funds. Oversees and audits billing process for private sector or other governmental\nunits. Identifies costs and ensures accurate processing of invoices for reimbursement to\nvarious granting agencies. Ensures compliance with governing laws by interacting regularly\nwith representatives of various state agencies. Performs analytical research regarding grant\nrevenue and expenditures for management and staff.\n4. Furnishes program and capital data to Finance Department accounting staff to be included in\nyearly financial reports for the State Auditor. Reporting includes current and projected revenues\nand current and obligated funds for all Housing and Services capital projects and a statistical\nanalysis by capital project of costs and loan repayments from inception of project to projected\nloan repayment date. Ensures adequate audit trail by use of the State BARS accounting\nsystem.\n5. Oversees and audits program and capital data provided to management for inclusion in reports\nprovided to federal and other regulatory entities, such as the Department of Housing and Urban\nDevelopment (HUD). Reporting includes annual commitments and expenditures of funding by\nsource and type, program accomplishments, leverage of federal and local funds, match\nanalysis from regulatory entities, women and minority-owned business enterprise analysis and\ncompilation, HUD Section 3 analysis and compilation, and compilation of labor standard\ncompliance, as relevant.\n6. Calculates and performs analysis of internal functions including Planning overhead costs, direct\nlabor, worked and non-worked benefits.\n7. Reviews and interprets program and capital contracts for method of payment; monitors\ninvoices for compliance with local, state and federal requirements. Ensures completion of\nappropriate documentation for programs and projects in accordance with the CFR\u2019s, WAC's,\nRCW's, internal policies and guidelines and contractual agreements.\n8. Prepares re-appropriation data for both encumbered and unencumbered program and project\nexpenses and revenues at year end.\n9. Oversees the processes of requisitions and claim payments. Ensures accuracy of billings by\nperforming audits.\n10. Performs cash flow projections by forecasting revenue and expenses. Monitors and evaluates\nprograms for deficiencies. Takes corrective action as appropriate.\n11. Provides technical guidance and training to department staff and supports the work of program\nand project managers. Provides day-to-day oversight and technical direction to the Contract\nAccounting Specialist and other departmental accounting staff.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural data.\n2. Works as part of a team with administrative and program staff.\n3. May perform special projects and conduct research as assigned.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Thorough knowledge of general accepted accounting principles (GAAP) and office procedures.\n- Thorough knowledge of federal, state, and capital grant anagement policies and procedures.\n- Thorough knowledge of governmental accounting and auditing procedures.\n- Working knowledge of Department operations and procedures; pertinent federal, state and\nlocal regulations.\n- Working knowledge of computerized accounting, BARS accounting system, electronic\nspreadsheets, database and word processing software, and mainframe computer systems.\n- Familiarity with planning, housing and community development terminology.\nSkills in:\n- Active learning to understand the implications of new information for both current and future\nproblem-solving and decision-making.\n- Time management to prioritize and complete tasks within required time frames.\n- Critical thinking, using logic and reasoning to identify the strengths and weaknesses of\nalternative solutions, conclusions or approaches to problems.\n- Use of computer spreadsheet applications and City\u2019s financial systems job cost module.\nAbility to:\n- Apply advanced accounting principles to the development of account records and reports.\n- Analyze and interpret financial data and develop recommendations to improve routines and\nprocedures.\n- Develop and maintain complex spreadsheet documents\n- Independently investigate, evaluate and recommend solutions to problems.\n- Compile and tabulate statistical data and prepare reports and summaries.\n- Complete arithmetical computations accurately and rapidly.\n- Coordinate, prioritize and complete multiple tasks simultaneously with attention to detail.\n- Work independently to initiate, plan, organize and execute projects to meet deadlines.\n- Communicate effectively, as appropriate to the needs of the audience.\n- Establish and maintain effective working relationships with employees, government agencies\nand the public.\n- Maintain consistent and punctual attendance.\n- Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- operate a computer and other office machinery such as a keyboard, mouse, phone, and\nfax machine;\n- communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting or remotely with the majority of time at a computer\nworkstation, with occasional visits to other agency offices or work sites. Business travel may be\nrequired.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Baccalaureate degree in accounting or public administration.\n- Four years of accounting experience utilizing computerized accounting systems and\nspreadsheets, including two years of contract accounting experience and demonstrated\nknowledge of GAAP.\n- Experience monitoring compliance and maintaining records for grant-funded contracts\npreferred.\n- Accounting experience in a municipal or public sector environment preferred.\n- Experience utilizing BARS accounting system preferred.\n- Familiarity with planning, housing and community development terminology and concepts\npreferred.\n- An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\nPREPARED BY: T. Sundin REVIEWED BY:\nS. Lutz Blake Lyon\nR. Delker Planning and Community\n8/2023 Development Director"}
{"Department": "Municipal Court", "Job Title Sort": "Court Accounting Technician", "Job Title": "Court Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "JSSCourtAcctgTech.jd.pdf", "SharePoint List ID": "79", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/JSSCourtAcctgTech.jd.pdf", "pdf_file": "JSSCourtAcctgTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Court Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:E/P\nFLSA:Y\nDEPARTMENT: Municipal Court EEO4CODE:AS\nJOB SUMMARY:\nThe Court Accounting Technician performs complex accounting and operational support for the\nMunicipal Court. The position is responsible for maintaining and monitoring all accounting and financial\nrecords of the court and monitoring a wide variety of functions such as criminal and traffic violations,\nwith the authority to make adjustments and changes to court accounts. Responsible for financial\noperations of the Judicial Information System (JIS). Assists court clerks with questions and problems\nand provides assistance in interpreting department policies and procedures. Responds to questions\nfrom the public about court procedures and payment of court mandated fees. Performs senior level\nclerical tasks as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Court Administrator. Provides technical direction to other staff in the day-to-day\noperations of the Court related to area of assignment. Assists other staff in balancing receipts and\nresolving problems. Work is performed under general supervision and in accordance with State, City,\nMunicipal Court and departmental policies, procedures and protocols.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for the accounting and financial records for all Municipal Court functions or parking\nmanagement system. Prepares monthly remittance of money collected with accompanying\njournal of transactions, reconciles bank statements, and maintains checkbook records for the\nCourt\u2019s bank account. Creates, maintains, verifies, monitors and makes changes and\nadjustments to all financial records using computer and ledger records.\n2. Monitors payment of court-imposed fines. Takes appropriate action in accordance with court\npolicy including pursuing collection of delinquent accounts and dishonored checks, arranging\ntime payments and initiating procedures for collecting bonds on defendants failing to appear in\ncourt.\n3. Researches, develops, and implements changes within the department to accommodate new\nlaws, policies, and procedures affecting the operation of the Court. Ensures that proper\napplication of policies and procedures occurs in the department. Acts as a resource to other\nemployees in the department regarding handling complex or non-uniform situations and\nproblems. Institute improvements and solutions to handle problems and ensures the efficient\nadministration of all financial records.\n4. Initiates and responds to court correspondence and arranges meetings. Prepares\ncorrespondence for the Court Administrator and Judge. Responds to correspondence requests\nJSSCourtAcctgTech.jd\nCourt Accounting Technician Page 2\nand makes account adjustments and arrangements. Conducts complex and detailed research of\ncorrespondence requests that require action by the Judge.\n5. Monitors case disposition for compliance with court orders. Processes commitments, releases,\nand referrals. Liaison to other City departments and interacts with other agencies to release\ninformation and conduct research on case accounts such as probation, mental health and\nalcohol counseling centers.\n6. Researches, analyzes and develops a variety of management reports from computer database\nrecords such as caseload, revenue, remittance, trust summary, ledger, receivables and\npayables.\n7. Audits bank account and trust account. Releases bail revenue, bonds, and refunds to City,\nState, agencies, defendants and/or case participants. Provides paper trail/documentation for\nState Auditor\u2019s inquiries.\n8. Verifies accuracy of credit card bureau accounting and banking reports. Resolves\ndiscrepancies. Initiates update of accounting records.\n9. Manages caseloads including suspensions, revocations, and issuing arrest warrants. Analyses\nand prepares case management reports for the Court Administrator. Acts as department liaison\nto various City departments, law enforcement agencies and staff regarding case status or\ndeficiencies.\n10. Acts as main point of contact for the Municipal Court for financial databases and systems.\nDevelops, plans, implements, and monitors conversions, including analysis and testing. Works\nwith vendors and City Information Technology staff to resolve problems, develop protocols, and\nmeet goals. Provides technical expertise and is responsible for on going continuity and staff\ntraining.\n11. Assists the Court Administrator in developing procedures and reporting formats to establish or\nimprove specific accounting processes to meet legal requirements. Responsible for financial\noperations of the court\u2019s Judicial Information System (JIS).\nADDITIONAL WORK PERFORMED:\n1. May approve acquisition of supplies and office equipment. Gathers information for purchasing\ndecisions.\n2. Performs duties of the court process specialist staff when needed during peak workloads and in\nthe absence of other staff.\n4. Performs related duties as assigned.\nJSSCourtAcctgTech.jd\nCourt Accounting Technician Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Federal and state reporting requirements and other applicable laws, City ordinances, City and\ndepartmental policies and procedures, and union contract provisions.\n- Working knowledge of bookkeeping and financial record keeping principles and practices.\n- Knowledge and experience to apply legal terminology.\n- Knowledge of case management procedures and rules.\n- Thorough knowledge of City, State, Municipal Court and departmental policies, procedures and\nprotocols.\n- Standard office practices and procedures including ability to file alpha-numerically, indexing,\ncross reference methods, etc.\n- Good working knowledge of standard office equipment operation including shredder, copier, fax,\nelectronic telephone system, and computer.\nSkill in:\n- Strong computer skills including data entry/retrieval, word processing, State of Washington\njudicial information systems, accounting software, database products, and spreadsheets for the\ndevelopment and maintenance of record keeping systems.\n- Good interpersonal skills including the ability to work with co-workers using courtesy, tact, and\ngood judgment.\n- Good oral and written communication skills.\nAbility to:\n- Maintain a variety of specialized records and to prepare reports and presentation materials in\nappropriate format.\n- Work independently and prioritize workload to carry out the responsibilities of the position.\n- Analyze and interpret complex financial data and develop procedures and practices to promote\nefficiency within the division.\n- Operate a 10-key calculator with speed and accuracy.\n- Add, subtract, multiply, divide, and perform basic statistical calculations.\n- Work with a high degree of accuracy and attention to detail and follow detailed procedures.\n- Function effectively in an advanced technology environment and contribute to the Department's\noverall mission and goals.\n- Willingness and ability to maintain confidentiality of sensitive information.\n- Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer;\n\u2212 Frequently communicate in person and over the phone;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nThe work is performed in an office environment. Works extensively at a computer workstation.\nRoutinely deals with angry and demanding people.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nJSSCourtAcctgTech.jd\nCourt Accounting Technician Page 4\n- One year of college course work in accounting or business field.\n- Two years progressively responsible bookkeeping/ accounting support experience utilizing\ncomputerized accounting systems and spreadsheets, preferably working with the public in a\ncourt or legal environment.\n- Demonstrated knowledge of legal terminology.\n- Supervisory or lead experience preferred\n- A combination of education and experience which provides the applicant with the knowledge,\nskills and abilities required to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal conviction and local background check\n- Must sign a confidentiality agreement with the State of Washington for access to databases.\nPREPARED BY: REVIEWED BY:\nLinda Storck Darlene Peterson\nR. Mueller\n4/12\nREVISED BY: A. Sullivan\n9/21\nJSSCourtAcctgTech.jd"}
{"Department": "Municipal Court", "Job Title Sort": "Court Director", "Job Title": "Court Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "MCCourtDirector.jd.pdf.pdf", "SharePoint List ID": "81", "Salary Grade": "E-A-1", "pdf_url": "https://cob.org/wp-content/uploads/MCCourtDirector.jd.docx.pdf", "pdf_file": "MCCourtDirector.jd.docx.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Court Director\nE-PLAN\nSG:E-A-1\nDEPARTMENT: Municipal Court CS:N\nFLSA:N\nEEO4/SOC CODE:OA/11-9199\nJOB SUMMARY:\nThe Court Director serves as the Court Executive Officer (CEO) for the Court. This position\nassumes full responsibility for the management and development of personnel performing judicial\npersonnel court functions. The Court Director plans, directs, implements and manages all the\nnon-judicial, day-to-day operations of the court.\nThe Court Director develops and implements policies and procedures, the court budget and\noversees personnel management and development, accounting, case-flow management,\nprojects, grants and contracts. The position establishes and maintains the court\u2019s continuity of\noperations plan and performs other responsibilities as required. The Court Director provides\nleadership and strategic vision, including but not limited to developing short and long-term goals\nfor effective court services.\nThe work involves significant community engagement and public involvement with elected\nofficials, other policy makers and citizens.\nSUPERVISORY RELATIONSHIPS:\nThe Court Director works under the direction and supervision of the Presiding Judge (Trial Courts:\nGeneral Rule 29) and all applicable state laws.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for planning, directing, implementing and managing daily judicial personnel\ncourt functions.\n2. Responsible for the management and coordination of external communications for the\ncourt including television news and print media.\n3. Oversees and coordinates the internal court information technology requirements.\n4. Handles and oversees sensitive, complex, or critical issues.\n5. Responsible for the hiring, training, supervising and corrective action of judicial personnel\nemployees.\n6. Plans, assigns and reviews the work of staff, and conducts employee performance\nevaluations.\n7. Manages case flow, jury management, court records and physical plant and equipment\nneeds of the court. Plans and implements procedural and administrative functions for the\ncourt.\n8. Manages grants, contracts, divisions and the accounting for collection of fines, fees and\nbail postings.\n9. Responsible for keeping informed of and managing changes due to updates in legislation\nor court rules that directing affect the court.\n10. Manages fiscal policies and procedures including the preparation, presentation and\nmonitoring of annual budget, payroll, purchasing and accounts payable.\n11. Establishes and maintains effective working relationships with judges, attorneys, elected\nand appointed officials, external court customers and court staff.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES:\nKnowledge of:\n\u2212 Court Operation: Knowledge of policies, procedures and laws pertaining to the operation\nof courts. Thorough knowledge of principles of administration, planning, supervision and\norganization. Knowledge of trends in court management, state, federal and local laws,\noffice software tools and general budget and accounting concepts. Knowledge of strategic\nplanning for court operations.\nThe National Association for Court Management (NACM) core competencies: purposes\nand responsibilities of courts; case flow management; leadership; visioning and strategic\nplanning, essential components; court community communication; resources, budget and\nfinance; human resources management; education, training and development; and\ninformation technology management. Expected to participate in continuing education and\ndevelopment in these court business areas.\n\u2212 Consulting: Makes decisions and develops options to issues having broad impact;\nfacilitates organizational response to an issue; demonstrates understanding from a global\nperspective and organizational development and behavior; consistently applies leadership\nprinciples, conflict resolution, proactive intervention, group facilitation skills, and contract\nand negotiation skills.\n\u2212 Analysis and Problem Solving: Facilitates the problem-solving process at the\norganizational level; develops problem solving skills in others; develops collection and\nanalysis methods for statistical or other data; designs, implements and modifies human\nresource database systems.\n\u2212 Communication and Interpersonal Interaction: Independently and collectively counsels\njudges and staff on significant challenges, fosters development of interpersonal skills in\nothers; negotiates resolutions to conflicts; provides top-level communication in areas of\nexpertise.\n\u2212 Customer Focus and Business Orientation: Identifies and advocates for changes\nnecessary to better meet customer needs; provides guidance to court in areas of\nexpertise.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working\nrelationships with staff, other departments, elected officials, the media, and the public.\n\u2212 Highly effective team building and leadership skills including consensus building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills\n\u2212 Problem analysis and decision making, adaptability/flexibility, and stress tolerance in a\nhighly visible public environment.\n\u2212 Excellent strategic planning, organizing, and time management skills.\n\u2212 Excellent written and verbal communications skills including public presentation skills.\nAbility to:\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with a minimum of three years of experience in a professional\nmanagement position within the justice system.\n\u2212 Relevant professional court management experience may substitute on a year for year\nbasis for the education requirement.\n\u2212 A master\u2019s degree in related field, Institute for Court Management Fellowship, or other\nrelevant court management education may be substituted for one year of court\nmanagement experience.\n\u2212 In place of the above requirements, a combination of relevant education and experience\nwhich demonstrates the knowledge, skill and ability to perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-\nyear driving record abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal conviction, local background check and\nfingerprinting.\n\u2212 Must have and obtain a National Center for State Courts (NCSC) Certified Court Manager\ncertification within six years of hire.\nPREPARED BY:_____________________ REVIEWED BY:________________________\nD. Lev Debra A. Lev\n11/23 Municipal Court Judge"}
{"Department": "Municipal Court", "Job Title Sort": "Court Records Program Technician", "Job Title": "Court Records Program Technician", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "MCCourtRecordsProgramTech.jd.pdf", "SharePoint List ID": "80", "Salary Grade": "E1-8", "pdf_url": "https://cob.org/wp-content/uploads/MCCourtRecordsProgramTech.jd.pdf", "pdf_file": "MCCourtRecordsProgramTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Court Records Program Technician E-PLAN\nSG:E1-8\nDEPARTMENT: Municipal Court CS:N\nFLSA:Y\nEEO4CODE:PP\nJOB SUMMARY:\nPerforms advanced technical and paraprofessional work in support of the Municipal Court. Provides\nadministrative support to the Municipal Court Judge, Commissioner, Court Administrator, and court\nstaff. Responsible for the administrative functions of the court, including Washington Department of\nLabor & Industries reporting; processing invoices, juror and witness payments; timesheet approvals;\nand maintaining inventories and determining need for court forms, office supplies and equipment.\nResearches, responds to and serves as a resource for court records requests; disseminates court\nrecords and coordinates records management. Assists with budget and agenda bill preparation and\nauditing court financial reports for internal control compliance. Work requires a high degree of\nconfidentiality and discretion in sensitive judicial, court and public environments.\nSUPERVISORY RELATIONSHIP:\nReports to the Court Administrator. Receives assignments from the Municipal Court Judge, Court\nCommissioner, Court Administrator and Chief Deputy Clerk. Work is performed under general\nsupervision and the guidance of applicable Municipal Court and City policies and procedures, as well\nas compliance with local court rules, federal and state statutes, laws, rules, and regulations. May assign\nand monitor work of interns and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Organizes, supports and coordinates confidential judicial and administrative directives as\nrequested. Conducts research, prepares and transmits correspondence. Makes training and\ntravel arrangements as required. Audits court financial records and procedures for internal\ncontrol compliance. Assists with agenda bill preparation for City Council.\n2. Performs administrative tasks and functions related to records and databases. Researches and\nresponds to requests for court records, including paper documents, electronic records, audio\nrecordings and telephone data according to legal deadlines and procedures. Utilizes court\nmanagement system software to perform initial review of e-filings, routing to appropriate person\nas necessary. Responds to court public disclosure requests from the Legal Department when\nassigned via workflow software.\n3. Assists the Court Administrator with budget monitoring and preparation. Monitors, tracks and\nreviews budget spending and prepares monthly budget reports.\n4. Responsible for coordination of all activities related to public education, outreach and\nvolunteers.\n5. Prepares reports and correspondence for the Judge, Court Commissioner and Court\nAdministrator.\nCourt Records Program Technician Page 2\n6. Prepares and authorizes juror and witness payments. Prepares Department of Labor and\nIndustries reports for Human Resources and assists during State audits of the reports.\n7. Analyzes, updates and orders legislated and judicial changes to court forms. Audits court\nfinancial records and procedures for internal control compliance.\n8. Maintains and downloads Jefferson Audio Video System (JAVS) recordings of all court sessions\nand search warrant requests and transmits them when required. Resolves all issues that may\noccur with recordings.\n9. Trains and assists court staff on telephone, computer databases, office equipment and JAVS.\n10. Maintains all closed court files and accounting documents. Requests files from the Records\nCenter as needed. Prepares Record Transmittals for transport of closed boxes of court\ndocuments to the Records Center.\n11. Serves as department timekeeper. Receives, reviews, corrects, processes and enters\ntimesheets for department staff; assists with troubleshooting errors. Processes confidential new\nemployee and separation paperwork in coordination with IT and Human Resources. Serves as\nthe court resource for the Human Resources Information System (HRIS); performs and verifies\ndata entry including maintenance and verification of employee records. Prepares confidential\nHuman Resources and union documents and correspondence; performs other administrative\ntasks related to personnel.\n12. Places orders and maintains inventories for all office supplies and equipment. Coordinates\ninformation for purchasing and maintenance for court requirements.\nADDITIONAL WORK PERFORMED:\n1. Works on special projects as assigned.\n2. Represents department on various City committees or activities.\n3. May provide training and day-to-day direction to interns and volunteers.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Legal terminology, legal forms, methods and procedures.\n- State and local program-related codes and regulations, policies and procedures regarding\ncourt and records management.\nAbility to:\n- Read, understand and apply ordinances, laws, policies and procedures applicable to the\nscope of work.\n- Apply critical thinking and problem-solving skills.\n- Use software applications including word processing, spreadsheet, presentation and\ndatabase management programs.\n- Use judgment, work independently and assume responsibility.\n- Exercise sound judgment to solve problems in stressful situations.\n- Deal tactfully with the public and respond effectively in potentially confrontational situations.\nCourt Records Program Technician Page 3\n- Communicate and work effectively with co-workers, City employees, public agencies,\nattorneys and the public.\n- Handle information with professionalism and discretion and maintain the confidentiality of\nsensitive information and materials.\n- Organize, prioritize and schedule work to meet legal deadlines and demands of peak\nworkloads with a minimum of supervision while maintaining accuracy and attention to detail.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Result Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n- Frequently remain stationary for long periods of time;\n- Frequently communicate accurate information and ideas with others;\n- Occasionally transport objects such as document storage boxes up to 40 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with majority of time at a computer workstation. May include\nextensive public interaction, both on the phone and in person, including with individuals who are difficult\nor angry. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- High school diploma or General Equivalency Diploma (GED) AND\n- Three (3) years of administrative experience in legal field required; court experience preferred.\n- Associate degree with course work in legal, records management, accounting or related field\npreferred.\n- An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully to perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n- Must sign a confidentiality agreement with the State of Washington for access to databases.\n- Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: A. Beatty REVIEWED BY:\nL. Storck Darlene Peterson\nCourt Administrator\n01/08 Municipal Court\nREVISED BY: L. Storck\n12/12\nD. Peterson\nCourt Records Program Technician Page 4\nE. Weinberg\nR. Delker\n5/21"}
{"Department": "Municipal Court", "Job Title Sort": "Court Services Manager - Community Therapeutic Courts", "Job Title": "Court Services Manager - Community Therapeutic Courts", "Classification": "", "Bargaining Unit": "Union:231", "Published File Name": "MCCourtServicesManager-CommunityTherapeuticCourts.pdf", "SharePoint List ID": "621", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/MCCourtServicesManager-CommunityTherapeuticCourts.pdf", "pdf_file": "MCCourtServicesManager-CommunityTherapeuticCourts.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Court Services Manager \u2013 Community UNION:231\n& Therapeutic Courts SG:7\nCS:N\nDIVISION: Municipal Court FLSA:N\nSOC/EEO4CODE: 11-9151/PR\nJOB SUMMARY:\nResponsible for oversight of all aspects of the Community and Therapeutic Courts, as well as all\nother diversion programs at Bellingham Municipal Court.\nServes as the primary Community and Therapeutic Court liaison with the public and providers;\ncommunicates regarding scheduling, reporting, and policies. Solicits new providers as needed.\nCollects statistical data to track the impact of all Community and Therapeutic courts and diversion\nprograms on the overall Bellingham criminal justice system. Analyzes relevant data and prepares\nwritten and oral reports. Collects and submits materials for the Bellingham Municipal Court\u2019s\nwebpage. Develops, writes, and administers grant applications. Troubleshoots and problem\nsolves with respect to the daily operations and activities of the Court. Delivers presentations to\nCity Council and the public. Develops, recommends and implements Community Court,\nTherapeutic Court and diversion program policies and procedures. Provides on-site supervision.\nAssists the Court Administrator, the City Attorney\u2019s Office, Bellingham Police Department and\noutside agencies in all aspects of program delivery as directed. Complies with legal standards\nand requirements. Assists with budget development and monitoring finances related to programs.\nSUPERVISORY RELATIONSHIPS:\nReports to the Court Administrator. Works under general guidance and direction according to City\nand Department policies and procedures as well as applicable Federal, State, City and\ndepartmental laws, standards, regulations and guidelines. Supervises Court Clerks serving in\ntherapeutic courts and diversion programs, as assigned.\nESSENTIAL FUNCTIONS:\n1. Manages all aspects of the City\u2019s Community and Therapeutic courts, as well as all other\nMunicipal Court alternative and diversion programs. Under the direction of the Court\nAdministrator, develops program goals and objectives; plans, organizes, trouble-shoots,\nproblem-solves, and delegates day-to-day operations and special projects. Develops,\nrecommends, implements and evaluates policies, procedures and best practices for all\ntherapeutic courts and diversion programs. Facilitates problem resolution on issues arising\nin the performance of alternate sentencing programs and other justice programs.\n2. Determines eligibility for programs and explains program guidelines, conditions,\nrequirements and restrictions. Utilizes the Judicial Information System and Judicial Access\nBrowser System to obtain background information and provides that information to the\nCourt.\n3. Trains, evaluates and manages performance of assigned staff. Provides coaching and\ncorrective action as appropriate. Establishes systems and methods for training, motivating\nand supervising work team and a system of communication/cooperation among staff.\n4. Records program information and data accurately and maintains records consistent with\ndepartmental policies and city, state, and federal law. Maintains documentation of all\ncontacts made and actions taken. Reviews, appropriately responds and submits for review\nall documents obtained from agency monitoring services and distributes according to\nprogram procedures.\n5. Makes oral presentations to City Council, Jail Task Force and other civic or educational\ngroups regarding the purpose, function and results of the Therapeutic Courts and\nprograms being used by the City, as assigned. Coordinates outreach efforts with other\nagencies and organizations. Collects and submits materials for publication on the\nBellingham Municipal Court\u2019s webpage.\n6. Prepares complete reports on time with supporting conclusions and recommendations as\nrequested.\n7. Serves as a liaison between all contracted agencies, Prosecutor\u2019s Office, Defense\nCounsel Attorneys, Bellingham Police Department, other outside agencies, and the Court.\n8. Researches, develops and recommends potential new programs and therapeutic courts.\nCommunicates with the Center for Court Innovation. Solicits new providers. Formulates\nrecommendations, anticipating possible outcomes and appropriately communicates\nsignificance of findings.\n9. Researches available grants, writes grant applications, and manages awarded grants as\napproved in meeting program objectives. Monitors and ensures all requirements of grants\nand contracts are met.\n10. Assists the Court Administrator with preparing the program budget; implements and\nmonitors approved budget. Prepares and submits budget reports and analysis as\nrequested.\nADDITIONAL WORK PERFORMED\n1. Performs other related work of a similar nature or level as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities)\nKnowledge of:\n\u2212 Court practices, processes and procedures including creating and proposing orders for\nsubmission to judicial officers.\n\u2212 Working knowledge of pre-trial and sentencing conditions\n\u2212 Working knowledge of Federal, State and City laws and Judicial policies and procedures\n\u2212 City personnel policies, procedures and employee labor contracts.\n\u2212 Technology, judicial information systems, computer technology and standard office\nsoftware.\nSkills in:\n\u2212 Written and oral communication for corresponding and speaking, using tact and\ndiplomacy, with the public, employees and partner organizations.\n\u2212 Effective problem solving.\n\u2212 Public speaking.\n\u2212 Short and long-term planning, organizing, managing projects and budgeting.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\n\u2212 Excellent oral and written communication skills.\nAbility to:\n\u2212 Read, understand, interpret laws, ordinances, rules and regulations, and to explain\nregulations and procedures to the general public.\n\u2212 Analyze situations quickly and objectively, encouraging compliance of defendants who\nhave been court ordered to a sentenced alternative.\n\u2212 Learn and apply policies and procedures governing work performed.\n\u2212 Maintain the confidentiality of all sensitive communications.\n\u2212 Deal with the public and other employees with courtesy, tact and good judgment.\n\u2212 Perform repetitive, detailed record keeping while maintaining accuracy and attention to\ndetail.\n\u2212 Design reports and summarize data.\n\u2212 Utilize computerized record keeping systems and computerized court systems and data\nbases.\n\u2212 Complete records in a timely and accurate manner.\n\u2212 Possess problem solving/decision making skills, adaptability/flexibility.\n\u2212 Work independently with minimal supervision.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine.;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Travel between work sites.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting with extensive periods of time sitting or\nstanding. Works at a computer workstation and with a variety of office equipment. Frequently\ninteracts with the public on the telephone and in person. Environment includes a normal range of\nnoise and other distractions with low everyday risks working around standard office equipment.\nPossibility of exposure to hostile, offensive language and interactions with angry, volatile or\nmentally ill individuals who may be verbally abusive and/or threatening.\nEXPERIENCE AND TRAINING REQUIREMENTS\n\u2212 Bachelor\u2019s degree in criminal justice, social science, psychology or a related field.\n\u2212 Two years of progressively responsible experience in criminal justice or social services.\n\u2212 One year of lead or supervisory experience.\n\u2212 One year of program development and/or management experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck and fingerprinting. Subject to re-check every five years.\n\u2212 Must be willing to sign confidentiality agreements with the State of Washington and the\nCourt in regard to ethical standards and database access and use.\n\u2212 May be required to work beyond normal office hours for meetings, presentations or to\nprocess materials with legal deadlines.\nPREPARED BY: D. Peterson REVIEWED BY: _____________________\nR. Delker Darlene Peterson\n10/23 Court Administrator"}
{"Department": "Police", "Job Title Sort": "Crime Analyst", "Job Title": "Crime Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POCrimeAnalyst.jd.pdf", "SharePoint List ID": "236", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/POCrimeAnalyst.jd.pdf", "pdf_file": "POCrimeAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Crime Analyst UNION:231\nSG:3\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4/SOCCODE:PR/33-9099\nJOB SUMMARY:\nResponsible for designing, implementating and maintaining reports, metrics/visuals, and maps\ncollected from specialized databases and/or systems used by the Bellingham Police Department.\nDevelops and publishes dashboards for the public facing website. Automates and modernizes\nreporting processes to improve business efficiencies and workflow processes. Conducts research\nand strategic crime analysis to identify patterns and trends, and presents historical analyses to\nsupport data-driven decision-making. Collects, evaluates, analyzes, and disseminates information\nand data related to criminal activity, criminal enterprises, and suspected criminal acts in support of\nthe Department\u2019s proactive policing efforts.\nSUPERVISORY RELATIONSHIPS:\nReports to the Police Technology Manager. Works under general supervision and the guidance of\napplicable federal, state, and local statutes, regulations, policies, procedures, and contractual\nagreements. Work is periodically reviewed to verify compliance with policies, procedures, and\nstandards. May receive assignments from senior staff in the Intel, Investigations, and Patrol\ndivisions.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Designs, develops, and implements reports and dashboards using Business Intelligence (BI)\ntools and modern technology. Performs data analysis, data modeling, ETL (Extract, Transform,\nand Load) processing to extract and manipulate data from a variety of sources as well as\nblending and joining data together. Performs analysis to understand data structure and possible\nmetrics/visuals to identify and answer questions related to criminal data.\n2. Conducts research and strategic crime analysis to identify crime patterns and trends. Analyzes\nlong term crime patterns and trends using probability studies and statistical analysis such as\nrandom samplings, correlation, and regression analysis. Develops victim and suspect profiles\nand forecast future criminal activity.\n3. Performs routine crime analysis duties such as developing regular crime and calls for service\nbulletins; conducting and presenting historical analysis on both general and specific crime and\ncalls for service information; assists with research projects.\n4. Builds and maintains relationships with outside agencies, law enforcement, and legal personnel\nto facilitate the exchange of case information. Collaborates with local committees and What-comm\nregional agencies to support coordinated efforts.\nPOCrimeAnalyst.jd.docx\nPolice Crime Analyst Page 2\n5. Develops, publishes and maintains dashboards on pubic facing webpages. Manages and/or\ndesigns crime map using either GIS tools or out-of-the-box vendor developed technology.\n6. Uses automation to improve business processes by pulling data from multiple sources and\nensuring data accuracy. Extracts and complies data for complex public disclosure requests.\n7. Collaborates with all levels of Police staff focusing on long-term business intelligence solutions.\nAssists Chief and Deputy Chiefs with statistical data analysis and reporting for decision-making\npurposes. Develops reports that enhance Intel, Investigations, and Patrol divisions in making\ninformed decisions focused on operational efficiency and community impact.\n8. Stays current with developments and changes in the analytical technology industry as well as\nthe law enforcement criminal intelligence community.\n9. Coordinates and collaborates with outside law enforcement agencies, City Information\nTechnology departments, and other City departments where analytics and technology overlap.\nTroubleshoots problems and makes corrective changes to existing configurations and/or\nprocesses to ensure information is reliable, accurate, and compliance requirements are met.\nADDITIONAL WORK PERFORMED:\n1. May provides case support through developing suspect leads, locating addresses, vehicles,\nassociates, or other relevant information on offenders, identifying victims and associated cases.\n2. Back up and relief duties/responsibilities in the absence of other Police technical staff.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Comprehensive and up-to-date knowledge of statistical analysis, dataset creation for\nreporting using tools such as, report development software or business intelligence tools.\n\u2212 Comprehensive and up-to-date knowledge using SQL Server and creating SQL queries and\nprocedures.\n\u2212 Comprehensive knowledge of systems analysis techniques and practices.\n\u2212 Comprehensive and up-to-date knowledge of developing reports with SQL Server Reporting\nServices (SSRS) and creating datasets for publication.\n\u2212 Knowledge of data modeling and data warehouse technologies.\n\u2212 Knowledgeable with the use of technology tools to create integration, workflow, and\nautomation, such as, Python, SQL, R, and/or Scala.\n\u2212 Knowledge of GIS mapping for creating hotspot and pattern analysis.\nSkills in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith city staff, division staff, and local, state, and federal agencies, as well as vendors.\n\u2212 Excellent written communication skills for corresponding with City employees and vendors.\n\u2212 Good researching, planning, organizing, problem-solving, and time management skills.\nPOCrimeAnalyst.jd.docx\nPolice Crime Analyst Page 3\nAbility to:\n\u2212 Understand, interpret, and apply regulatory and security standards to system configurations,\nprocedures, and training documents.\n\u2212 Understand and use the intelligence cycle process.\n\u2212 Understand and apply ethical analysis standards.\n\u2212 Maintain technology skills and knowledge in a rapidly changing environment, including\ncomplexity generated by increased compliance requirements, security enhancements, and\nincluding ability to proactively monitor cloud-based and on-premises enterprise architecture,\nproducts, and services.\n\u2212 Work on several projects concurrently. Excellent organization, time management, problem\nsolving, technical troubleshooting, and planning skills.\n\u2212 Willingness and ability to respond to evening and weekend callouts.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed.\n\u2212 Work with and interpreting needs for a variety of specialty departments within Police agency.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Work independently with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Hearing adequate to communicate in person and by telephone;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Manual dexterity, correctable vision and color perception sufficient to operate a\ncomputer and design and produce graphics;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation with long periods of sitting or\nstanding. Work environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business\ncomputer programming, statistics, crime analysis or related field.\n\u2212 Two (2) years of progressively responsible experience in the design, analysis,\nimplementation, reporting using and supporting complex databases and systems such as\nspreadsheets, geographic information systems (GIS), structured query language (SQL)\nrequired.\n\u2212 Experience as crime analyst and/or public sector desired.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills, and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\nPOCrimeAnalyst.jd.docx\nPolice Crime Analyst Page 4\n\u2212 Employment is contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\nPREPARED BY: K. Hanowell/D. MacDonald REVIEWED BY:\n2/93\nRebecca Mertzig, Police Chief\nREVISED BY: L.Hill/T. Ramsay/S. Ortiz\n7/03\nF. Simon/A.Sullivan\n8/15\nK.Sattarov\nF. Simon/A. Sullivan\n12/18\nJ.Monson/A.Sullivan\n8/23\nC. Paulson\nT. Elmendorf\nA. Silva\n11/25\nPOCrimeAnalyst.jd.docx"}
{"Department": "Museum", "Job Title Sort": "Curator Of Art And Exhibitions", "Job Title": "Curator Of Art And Exhibitions", "Classification": "Museum Curator", "Bargaining Unit": "Union:231", "Published File Name": "MMMuseumCuratorArt-Exhibits.pdf", "SharePoint List ID": "160", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/MMMuseumCuratorArt-Exhibits.pdf", "pdf_file": "MMMuseumCuratorArt-Exhibits.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Curator Of Art And Exhibitions UNION:231\nSG:8\nCLASS TITLE: Museum Curator CS:N\nFLSA:N\nDEPARTMENT: Museum EEO4CODE:PR\nJOB SUMMARY:\nThis is a senior position at the Museum with major administrative and curatorial responsibilities. Acts\nas a liaison with the arts community locally and in the region. May act in responsible charge in the\nDirector's absence.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of the Museum. Serves as a member of the Museum Senior Management\nTeam. Works independently in carrying out program goals and objectives. Leads museum curators,\narts and exhibitions staff, interns and volunteers as it relates to exhibits. Works under City and\nMuseum policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. In coordination with the Museum Director, provides overall direction and leadership to the\nMuseum in the field of art, including active participation as a member of the Senior Management\nTeam.\n2. Coordinates the exhibition team to ensure that exhibitions are directly related to the mission of\nthe Museum, and reflect professional standards and best practices as understood by the\nmuseum field.\n3. Assists the Director in actively pursuing the acquisition of art on behalf of the Museum, including\nidentification of potential donors, research related to collections, and personal contact with\ndonors on a regular basis.\n4. Works with the Director to plan and develop temporary exhibitions for the Museum through\nloans from other museums, regional artists, individuals, and other sources.\n5. Writes, edits, and assists with programmatic material related to art and the Museum, including\nmaterial related to exhibitions, education, publications, public relations, development, and\nadministration.\n6. Independently prepares, or assists Director with, grant proposals and large project proposals.\nMay prepare and present grant, foundation, or corporate requests.\nMMMuseumCuratorArt-Exhibits.doc\nCurator of Art and Exhibitions Page 2\nADDITIONAL WORK PERFORMED:\n1. Maintains liaison and current knowledge of the regional and national cultural community and\nactivities in order to take advantage of cooperative opportunities and new developments in\nexhibitions and arts programming.\n2. Other duties as assigned in support of the Museum\u2019s mission.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Management skills including supervisory, problem-solving, and decision-making, planning and\norganizing, adaptability and flexibility, interpersonal sensitivity and time management.\n\u2212 Excellent oral and written communication skills for working with other staff members, community\norganizations, and the public. Excellent public presentation skills.\n\u2212 Proven knowledge of exhibit curatorial techniques, exhibit design, exhibit management processes\nfor handling, preservation, and protection, as well as sources of current knowledge in the field.\n\u2212 High degree of ethical behavior and knowledge of ethical concerns related to museum work.\n\u2212 Personal skills working with potential donors.\n\u2212 Demonstrated experience in strategic planning.\n\u2212 Advanced written and verbal communications skills to convey complex information to coworkers,\nsupervisors, managers, the Mayor, City Council and the general public.\n\u2212 Office and computer skills sufficient to function in a professional role.\n\u2212 Ability to obtain a working knowledge of community organizations concerned with art and history as\nwell as with City and Departmental operations, policies and procedures and pertinent regulations.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2022 Visual acuity: color perception, close vision, accurate depth perception and distance vision;\n\u2022 Very frequent sitting, standing and walking;\n\u2022 Frequent lifting less than 20 pounds, pushing and pulling, keyboarding and gripping\n\u2022 Occasional balancing, lifting up to 40 pounds, reaching overhead, crawling, climbing ladders\nand stairs, twisting and driving;\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in a temperature-controlled environment working around standard\noffice machines, but may also occur outdoors in all kinds of weather. May require lengthy periods of\nwork at a computer workstation. May require work climbing ladders and exposure to paint or lacquer.\nMay operate a motor vehicle. May require travel.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in art, art history, museum studies or related field, with at least four years\nexperience, or\n\u2212 Master\u2019s degree in art history with two years experience in museums.\n\u2212 A combination of experience and training that provides the applicant with the knowledge and\nskills to perform the job will be considered.\n\u2212 Supervisory experience preferred.\nMMMuseumCuratorArt-Exhibits.doc\nCurator of Art and Exhibitions Page 3\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\n\u2212 Must pass local police and Washington State Adult/Child Abuse records check prior to hire.\nPREPARED BY: Patricia Leach/ss REVIEWED BY:\nLorna McGowan-Smith Patricia Leach, Museum Director\n11/08\nMMMuseumCuratorArt-Exhibits.doc"}
{"Department": "Public Works", "Job Title Sort": "Custodial Maintenance Supervisor", "Job Title": "Custodial Maintenance Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWCustodialMaintenanceSupervisor.pdf", "SharePoint List ID": "257", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PWCustodialMaintenanceSupervisor.pdf", "pdf_file": "PWCustodialMaintenanceSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Custodial Maintenance Supervisor UNION 231\nSG:3\nDEPARTMENT: Public Works, Operations CS:N\nFLSA:N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for supervising custodial staff in housekeeping and minor maintenance of City buildings\nand facilities. Plans, organizes, and assigns work to Custodial Maintenance Workers in order to\naccomplish Facilities goals for cleanliness, sanitation, and housekeeping including making work\nassignments, evaluating quality and quantity of work, providing general support and direction,\nrecommending hire and discipline and conducting annual performance appraisals. Develops and\nprovides training for operational programs to ensure staff meets standards and service levels. Exhibits\na complete and thorough understanding of custodial business practices and skills to develop and\nimplement short- and long-range cleaning strategies utilizing both staff and contractors.\nSUPERVISORY RELATIONSHIPS:\nReports to the Facilities Manager. Works under general supervision and the guidance of City and\nDepartmental policies and procedures. Carries out related custodial goals and missions of the\nDepartment and work unit as set forth by the Facilities Manager under the guidelines of policies,\nprocedures, labor contracts and various governmental regulations. Provides supervision to Custodial\nMaintenance Workers I, II, Lead Custodial Maintenance Workers and other custodial staff in the Public\nWorks Department as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs and supervises the work of custodians to provide clean, sanitary, and\ncomfortable workplaces and public areas in line with production, budget and Facilities goals.\n2. Provides support, encouragement, direction and feedback to custodial staff members.\nConducts annual performance appraisals and counsels staff on performance issues. Conducts\npre-disciplinary investigations; recommends and delivers discipline in consultation with Human\nResources and the Facilities Manager.\n3. Makes scheduled and programmed inspections of areas for cleanliness and ensures\nestablished standards are met. Troubleshoots causes for below-standard cleaning, then plans\nand carries out effective remedies.\n4. Implements and monitors the custodial budget. Makes recommendations to Facilities Manager\nfor equipment replacement and major materials procurement changes.\n5. Establishes communication and responds to janitorial service requests from users of City\nbuildings. Refers major or controversial requests to Facilities Manager for review. Works with\nother divisions, departments and agencies to facilitate and coordinate services, as appropriate.\nPWCustodialMaintenanceSupervisor.jd.docx\nCUSTODIAL MAINTENANCE SUPERVISOR Page 2\n6. Trains and orients employees to the custodial program, personnel assignments, equipment,\npolicies and procedures. Responsible for safety training and monitors compliance of employees\nwith safety rules. Maintains Material Safety Data Sheets for custodial work group.\n7. Procures equipment, material, and other resources to enable staff to carry out the assigned\nwork. Obtains quotes and oversees cleaning contractors.\n8. Monitors and reviews status of building systems such as HVAC, security, plumbing, and related\nequipment. Reports problems to maintenance for appropriate action.\n9. Troubleshoots a variety of custodial housekeeping and building operational problems; resolves\nthese within scope of authority or refers to other entities.\n10. Monitors building usage schedules and sets building security systems appropriately using\ncomputerized equipment or other manual means to ensure buildings and meeting rooms are\navailable.\n11. Completes necessary documentation for work processes including reviewing and approving\ntime sheets and timecards.\nADDITIONAL WORK PERFORMED:\n1. May assist in coordinating and in supervising related capital improvement projects, as assigned.\n2. Participates in the annual planning process for the development of goals and objectives.\n3. Assists Facilities Manager in improving processes and programs through participation on\nspecial projects, program assignments and initiatives.\n4. Conducts, attends and participates in a variety of team or departmental meetings.\n5. Composes correspondence, reports, and other documents to carry out the assigned work.\n6. Occasionally fills in during Custodial Maintenance I absences.\n7. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough technical knowledge of housekeeping, sanitation, and basic building maintenance.\n\u2212 Work processes and equipment used in custodial work.\n\u2212 Working knowledge of City personnel policies and procedures and labor contract provisions for\nthe workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nPWCustodialMaintenanceSupervisor.jd.docx\nCUSTODIAL MAINTENANCE SUPERVISOR Page 3\nSkill in:\n\u2212 Good leadership skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\n\u2212 Good oral communications skills and interpersonal sensitivity for developing and maintaining\neffective working relationships with employees, other department and City personnel and\ncitizens.\n\u2212 Good time management skills.\n\u2212 Good written communications skills for producing a variety of correspondence and reports.\n\u2212 Use of computers and software related to City-wide communications, timekeeping, record-\nkeeping, and custodial management.\nAbility to:\n\u2212 Work positively and productively in a stressful environment.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Heavy and demanding physical labor including the ability to lift and move up to 50\npounds on a regular basis and up to 100 pounds with lifting equipment.\n\u2212 Move between work sites;\n\u2212 Adequate hearing, correctable vision, and manual dexterity;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page.\nWORKING ENVIRONMENT:\nWork areas will vary among all City buildings under Facilities responsibility and will require foot and\nvehicle travel. May also work outdoors in all weather conditions for tasks such as ice and snow\nremoval. Will function part of the workday in a business office environment. May occasionally work on\nas well as in and around building heating and cooling equipment and machinery, including startup,\nmonitoring, and shutdown.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of 5 years\u2019 experience in custodial/housekeeping trade including sanitation, hard\nsurface floor and carpet care.\n\u2212 High school or equivalent training for level of literacy and academic skills.\n\u2212 Lead or supervisory experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving required. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Willingness and ability to be called out in response to occasional custodial/maintenance\nemergencies.\n\u2212 Willingness and ability to work late shifts and weekends with flexibility to attend daytime\nmeetings, training and other functions.\nPWCustodialMaintenanceSupervisor.jd.docx\nCUSTODIAL MAINTENANCE SUPERVISOR Page 4\nPREPARED BY: M. Carlson, C. Williams REVIEWED BY:\nA. Beatty Ted Carlson\n9/10 Director, Public Works\nPWCustodialMaintenanceSupervisor.jd.docx"}
{"Department": "Executive", "Job Title Sort": "Deputy Administrator", "Job Title": "Deputy Administrator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXDeputyAdministrator.jd.pdf", "SharePoint List ID": "380", "Salary Grade": "E-A-1", "pdf_url": "https://cob.org/wp-content/uploads/EXDeputyAdministrator.jd.pdf", "pdf_file": "EXDeputyAdministrator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Deputy Administrator E-PLAN\nSG:E-A-1\nDEPARTMENT: Executive CS:N\nFLSA:N\nEEO4/SOC:OA/11-9199\nJOB SUMMARY:\nThis position is a key strategic partner to the Mayor. Serves as principal assistant in the\nadministration of the City, providing executive leadership, supporting operations and developing\nand implementing City policies and procedures. Initiates, leads and/or coordinates efforts to\nachieve strategic organizational priorities and objectives. Assists the Mayor in cross-\ndepartmental planning, budgeting, organizing, and directing City government to provide timely,\neffective, efficient and equitable systems, programs and services. Represents the Mayor at\nmeetings and events, to the media, during periods of absence, and by communicating the\nMayor\u2019s policies, priorities, programs and objectives. Plans, organizes, directs, coordinates and\nevaluates the efforts of assigned staff, teams and projects. Works with internal and external\nstakeholders to accomplish the key work, mission, strategic goals and vision of the Mayor and\nthe City as a whole. Provides leadership in efforts to ensure the City\u2019s Accessibility, Diversity,\nEquity and Inclusion (ADEI) commitments are incorporated in City policies, procedures and\ninitiatives and actively contributes to an inclusive City government. Represents the City with\nexcellence by maintaining a professional approach and demeanor in all activities. A high level of\ndiscretion and sensitivity is required, along with the ability to perform well in rapidly changing\ncircumstances.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor and serves as a member of the City's leadership team. Work is performed\nunder general guidance and direction of City policies, procedures, contracts and other pertinent\nlocal, state and federal regulations. Supervises assigned staff, either directly or through\nmanagers. Provides direction to staff and staff teams Citywide. Reflects ADEI commitments in\nguiding and overseeing the work of staff and consultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works with the Mayor to identify community and organizational priorities.\n2. Develops strategies and directs efforts to achieve the City\u2019s policy and administrative goals.\n3. Leads internal teams and forward-looking initiatives; provides leadership on priority\ncross-departmental initiatives, seeking appropriate opportunities to resolve challenges\nand achieve organizational objectives.\n4. Serves as member and coordinator of the City's leadership team. Serves as sounding\nboard for Mayor, City Council, Executive team, Department Heads and other City\nemployees.\n5. Assists the Mayor, Finance team and Department Heads in development of the budget\nand subsequent budget adjustments as well as developing sustainable funding\nstrategies for priority initiatives.\n6. Serves as chief administrator of the City in the Mayor's absence: maintains the continuity\nof operations; addresses concerns from community members, staff or departments; acts\non personnel and administrative matters, including action to protect the health and safety\nof employees and the public in an emergency. Engages the Mayor Pro Tempore as\nnecessary and appropriate.\n7. Responsible for selecting, directing, coordinating and evaluating the efforts of assigned\nstaff. Establishes performance standards, assigns and supervises work, and conducts\nand/or reviews performance evaluations. Interprets and applies personnel policies and\napplicable collective bargaining agreements. Documents and implements disciplinary\nactions, works in conjunction with Human Resources concerning personnel matters.\n8. Initiates, reviews and advises on City-wide and departmental-level policy proposals for\nthe Mayor.\n9. Initiates, reviews and presents legislative proposals for Council consideration and action.\n10. Coordinates between the Mayor, City Council, City leadership team, other agencies and\nthe community to direct government relations efforts at the local, state and federal level.\n11. Serves on various committees and task forces. Assists the Mayor and City Council in their roles\non various local and regional committees.\n12. Oversees Citywide communications and community relations. Serves as a spokesperson for\nmedia requests and other inquiries.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The structure, functions and operations of City government including familiarity with\nrelevant municipal processes, personnel, regulations, policies and procedures.\n\u2212 Organizational, political and community dynamics and principles and practices of\nleadership, management and supervision.\n\u2212 Applicable local, state and federal laws, rules, regulations, policies and procedures\nrelated to areas of assignment.\n\u2212 Fiscal management including budget preparation, grant administration, service and\nintergovernmental contract negotiation and administration, expenditure control and\nrecord keeping.\nSkill in:\n\u2212 Excellent management skills including leadership, project management and supervisory\nskills; decision-making, planning and organizing; interpersonal sensitivity,\nadaptability/flexibility, stress tolerance, and time management.\n\u2212 Problem analysis and decision making to accurately analyze situations and adopt an\neffective course of action, to review and make recommendations on complex personnel\nand performance issues, policy development and interpretation, and resource allocation\nissues.\n\u2212 Strong computer skills and adept at learning and using a variety of technology systems to\naccomplish the work of the City.\n\u2212 Excellent customer service and interpersonal skills to work with the public, staff, elected officials\nand media using courtesy and tact in sensitive or high-pressure situations.\nAbility to:\n\u2212 Demonstrate a commitment to and desire to surpass standards of excellence, reach challenging\ngoals, and continuously improve work.\n\u2212 Establish and maintain effective working relationships within the Executive department,\nDepartment Head team, with City Council and other City officials, staff and employees,\noutside agencies and elected officials, organizations, the news media, and the general\npublic.\n\u2212 Lead, direct, coordinate and facilitate assigned City staff, projects, programs and policy\nimplementation.\n\u2212 Effectively plan and present, both orally and in writing, programs, reports and\nrecommendations to leaders, employees and the public.\n\u2212 Plan and perform effectively in an atmosphere of ambiguity and in a fast-paced, rapidly\nchanging environment.\n\u2212 Demonstrate a high level of discretion and sensitivity.\n\u2212 Demonstrate an ability to work cooperatively within diverse groups and across the organization\nto achieve group and organizational goals.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other standard office equipment;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) lbs.\nWORKING ENVIRONMENT:\nGenerally works in an office environment with extensive time spent at a computer workstation.\nWork involves frequent interaction with City leaders, staff and the public. Must be available to\nthe Mayor and leadership team on short notice. Requires ability to perform duties outside\nstandard office hours and frequent attendance and participation in local evening and weekend\nmeetings and events. May require occasional travel to professional seminars and meetings\noutside the local area.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Public Administration or related field required. Graduate degree\npreferred.\n\u2212 Significant governmental and public process experience in an executive staff or\nleadership role.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Requires evening and weekend work to attend meetings, respond to emergent issues, and meet\ntime-sensitive deadlines.\n\u2212 Certification of National Incident Management System ICS 100, 200, 300, 400 and 700\ntraining is required following hire.\nPREPARED BY: KSH/MA 3/96 REVIEWED BY:\nKim Lund\nMayor\nREVISED BY: K. Linville\nB. Heinrich\nL. Klemanski\n7/2014\nB. Heinrich\nA. Sullivan\n6/2021\nJ. Keller\nK. Lund\nA.Sullivan\n6/2024"}
{"Department": "Legal", "Job Title Sort": "Deputy City Attorney", "Job Title": "Deputy City Attorney", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEDeputyCityAttorney.jd.pdf", "SharePoint List ID": "557", "Salary Grade": "E2-16", "pdf_url": "https://cob.org/wp-content/uploads/LEDeputyCityAttorney.jd.pdf", "pdf_file": "LEDeputyCityAttorney.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Deputy City Attorney\nE-PLAN\nDEPARTMENT: Legal SG:E2-16\nCS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY\nResponsible for providing advanced professional legal work involving complex civil,\nadministrative, and criminal matters. Serves as acting City Attorney in the absence of the City\nAttorney, or upon the request of the City Attorney.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Provides leadership and direction to Assistant City Attorney,\nSenior(s), Assistant City Attorney(s) and/or various levels of support staff. Work is performed\nunder general guidance and direction and in accordance with City policies, procedures, codes\nand ordinances, and various State and federal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists the City Attorney in providing a full range of legal services to the City by\nproviding legal advice to the Mayor and Council in the absence of the City Attorney, with\nspecial attention to requests arising under specialized areas of practice.\n2. Attends regular and special council sessions on behalf of or in the absence of the City\nAttorney; provides legal advice and participates in meetings and conferences with City\ndepartments, boards, commissions and committees as assigned.\n3. Provides leadership and works with Assistant City Attorneys to create a high\nperformance, service-oriented work environment that supports the mission, objectives\nand expectations of the City Attorney's office. Provides input to City Attorney on\nperformance reviews, work flow, professional development and hiring.\n4. Assists in managing the City Attorney's office including office management and budget\npreparation and monitoring; serves as acting City Attorney in the absence of the City\nAttorney.\n5. Conducts civil and criminal jury and bench trials; prepares and investigates cases; and\nassumes lead litigation responsibilities which include conducting motion hearings,\ndiscovery, and trial, and making work assignments to subordinate personnel.\n6. Handles liability claims by directing the investigation of claims and the activities of\nClaims Assistant; makes recommendations to the Mayor and City Council on claims\ndisposition.\n7. Advises City officials regarding City contracts, bidding and purchasing, real estate\nacquisition, rental of property, software licensing, and related legal documents.\n8. Reviews and negotiates City contracts for construction projects, garbage collection and\ndisposal, franchises, real estate transactions, agreements with other governmental\nentities, property development, and management of City facilities.\n9. Drafts legal documents such as ordinances, resolutions, releases, and settlement\nagreements.\n10. Provides legal support, conducts legal research and advises staff and departments on a\nvariety of issues. Represents departments in legal proceedings and before boards and\ncommissions. Acts as principal liaison to outside counsel as needed.\n11. Reviews and makes recommendations on indemnity and insurance provisions of City\ncontracts.\n12. Provides advice to departments regarding risk management. Manages general liability\ninsurance program including preparing the budget, generating quarterly and annual\nclaims reports, and consulting with brokers, the Mayor, and the City Council regarding\ninsurance concerns.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nThorough knowledge of:\n\u2212 Employment and benefits law.\n\u2212 Public and municipal law.\n\u2212 Insurance law and policy.\n\u2212 Tort law.\n\u2212 Administrative procedure and evidence.\n\u2212 Functions and activities of departments and divisions of municipal government.\n\u2212 Civil litigation techniques and procedures.\n\u2212 Criminal law and procedure.\n\u2212 Constitutional law; and,\n\u2212 Federal court procedures.\nSkill in:\n\u2212 Using computers and related software applications.\n\u2212 Using office equipment such as copy machines, fax machines, and telephones.\n\u2212 Analyzing problems and making decisions.\n\u2212 Planning, organizing, and managing projects.\n\u2212 Prioritizing projects and working under deadlines.\n\u2212 Writing legal documents and ordinances.\n\u2212 Negotiating contracts.\n\u2212 Attending to details.\n\u2212 Preparing and presenting bench and jury trials; and,\n\u2212 Researching legal issues.\n\u2212 Advanced communication and interpersonal skills for persuasion, conflict management,\nconveying complex information as applied to interaction with coworkers, supervisors,\nmanagers, department directors, the Mayor, City Council and the general public.\n\u2212 Strong organizational skills.\n\u2212 Excellent written communication skills to prepare and make public presentations.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner;\nremain objective when providing services given competing\ndemands/points of view of elected officials, appointed officials and the\npublic.\n\u2212 Establish and maintain cooperative and effective working relationships\nwith elected officials and staff, law enforcement, legal and court officials\nand stakeholders, both internal and external.\n\u2212 Effectively apply legal knowledge and skills in the context of the operation of municipal\ngovernment and the development of public policy and laws.\n\u2212 Organize, prioritize, and coordinate work projects, plans, and assignments while\nmaintaining a high degree of accuracy and attention to detail.\n\u2212 Maintain consistent and punctual attendance. Formatted: Font: Arial\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Some travel may be required for work related meetings.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment with occasional court appearances.\nExtensive work at a computer workstation, subject to frequent interruptions and includes\nremaining stationary for extended periods of time. May be exposed to highly stressful situations\nand individuals who are irate or hostile. Travel to court, seminars and meetings is required. This\nis a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Admission to the Washington State Bar.\n\u2212 Three or more years of experience as an Assistant City Attorney, Senior at the City of\nBellingham.\n\u2212 In place of the above requirements, an equivalent combination of education and\nexperience sufficient to provide the applicant with the knowledge, skill and ability to\nsuccessfully perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY: _____________________\n9/15\n6/21 Peter Ruffatto,\nCity Attorney"}
{"Department": "Library", "Job Title Sort": "Deputy Library Director", "Job Title": "Deputy Library Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LIDeputyLibraryDirector.jd.pdf", "SharePoint List ID": "497", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/LIDeputyLibraryDirector.jd.pdf", "pdf_file": "LIDeputyLibraryDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Deputy Library Director E-PLAN\nSG:E2-11\nDEPARTMENT: Library CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nAssists the Director in developing and carrying out plans, programs, budgets, policies, procedures,\nand initiatives of the Library. Leads and directs the development of service goals in support of the\nmission, vision, and strategic priorities of the Department. Oversees materials budget and monitors\nselection process for materials in all formats. Supervises the work of assigned staff, provides\nleadership and direction, and ensures that service outcomes are met, projects and programs are\naccomplished, and revenues and expenditures are within guidelines. Plans and oversees staff\ndevelopment program. Works collaboratively with other departments, external agencies, community\ngroups and the public to appropriately plan for and guide Library service to the community.\nSUPERVISORY RELATIONSHIP:\nReports to Library Director. Works independently to provide supervision, guidance and direction to\nassigned staff. Supervises all Librarian I and Librarian II staff, Adjunct Librarians, and other library\nstaff as assigned. Acts in responsible charge in the Director\u2019s absence. Serves as member of the\nLibrary management team. Works collaboratively with all Department staff, partner library and City\nstaff, and the community.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists with general library management. Plans, organizes, controls, evaluates, and carries\nout specific defined projects that implement the strategic priorities of the Library. Develops\nand implements community-library initiatives that impact overall library service to the\ncommunity.\n2. Develops and/or reviews Department policies and procedures. Makes effective\nrecommendations and oversees implementation.\n3. Compiles regular reports concerning Library activities. Reviews and monitors service\noutcomes on a regular basis. Creates and implements changes to ensure goals are met.\n4. Provides direct oversight of the Librarian team. Supervises Librarian 1 and Librarian 2 staff,\nAdjunct Librarians, and other library staff as assigned, in compliance with City and Library\npolicies and procedures. Hires and oversees staff, reviews work, and manages\nperformance, including appropriate training, regular performance appraisals, and\nadministering corrective action.\n5. Oversees Materials Selection functions including strategic planning for the library\u2019s\ncollection and resources, management of the materials budget and monitoring selection\nprocess for materials in all formats. Develops projections and forecasts to assist in long-and\nshort-range planning; recommends budget adjustments; authorizes and monitors\ndepartmental expenses.\nDeputy Library Director Page 2\n6. Plans and oversees library-wide staff development program to ensure highly trained\nworkforce. Monitors training schedule and implements new training protocols.\n7. Represents the Department internally and externally. Presents reports, recommendations,\nbudgets, issues for resolution to library board, management team, Friends of the Library,\ndepartment heads, and City Council. May represent the department director at public\nmeetings of citizens or special interest groups, legislative hearings and other public settings.\nServes on boards and committees.\n8. Assists in preparation of the Department\u2019s budget and recommends revisions to operating\nprocedures and/or expenditures.\n9. Provides leadership, motivation, and guidance to Library management team, Librarian team,\nand other work teams. Acts as a professional resource to management and employees.\nKeeps current in new developments in the field through professional membership,\nattendance at conferences, networking with other professionals, research and reading. Uses\nthis contemporary knowledge for program, work system, and service delivery improvements.\n10. Develops and prepares reports and recommendations for Department and library board.\nIncludes summarizing data and statistics, analyzing findings.\nADDITIONAL WORK PERFORMED:\n1. Assumes full administrative responsibility in absence of the Director.\n2. Participates in labor management negotiations as assigned.\n3. Manages grants, sponsorships, partnerships, and donor relations as assigned.\n4. Responds to customer suggestions, comments, and complaints.\n5. Provides Help Desk assistance as needed.\n6. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles, best practices, and current and emerging trends in library service and\nadministration.\n\u2212 City personnel policies and procedures and employee labor contracts.\n\u2212 Federal and state laws and statutes as applied to libraries and personnel.\n\u2212 Trends, innovations, and developments in public library management and customer service.\n\u2212 Technical and managerial resources related to field of work.\n\u2212 Budget preparation and maintenance.\n\u2212 Issues and events relevant to the City of Bellingham and Whatcom County.\n\u2212 Electronic resources, including ILS platforms and database information retrieval.\nSkill in:\n\u2212 Management skills including leadership, supervisory skills, management control, problem\nanalysis and decision making, planning and organizing, interpersonal sensitivity,\nadaptability/flexibility, stress tolerance and time management.\nDeputy Library Director Page 3\n\u2212 Excellent communication and interpersonal skills for interaction with co-workers,\nsupervisors, managers, other City personnel and the general public.\n\u2212 Excellent writing skills for developing reports, correspondence, policies and procedures and\nvarious organizational communications.\n\u2212 Public presentation skills including the ability to present technical information in an\nunderstandable manner to citizens, boards, and legislative bodies.\n\u2212 Short- and long-term planning skills.\nAbility to:\n\u2212 Uphold Bellingham Public Library\u2019s commitment to intellectual freedom, as described in the\nAmerican Library Association\u2019s \u201cLibrary Bill of Rights\u201d and \u201cFreedom to Read Statement,\u201d\nand the Washington Library Associations\u2019 \u201cIntellectual Freedom Statement.\u201d\n\u2212 Establish and maintain effective working relationships with Library staff, the public, media\nrepresentatives, public officials, and community organizations.\n\u2212 Develop and implement long range plans, goals, and objectives.\n\u2212 Establish priorities and organize workload.\n\u2212 Supervise, plan, and coordinate the work of staff in order to accomplish library goals and\nobjectives.\n\u2212 Assess community interest and use both data and vision to plan and evaluate effective\nservices and programs.\n\u2212 Partner, work with teams, build relationships, identify and implement solutions, and build\nparticipative processes.\n\u2212 Adapt to changing priorities, technologies, and community needs.\n\u2212 Exercise discretion and maintain confidentiality of sensitive oral and written information.\n\u2212 Effectively operate relevant computer systems, including hardware and software, and office\nmachines.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting and includes frequent interaction with colleagues\nand the public. Some travel required. Environment includes a customary range of noise and other\ndistractions. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Master\u2019s degree from an ALA accredited Library & Information Science Program.\n\u2212 Four years progressively responsible professional library experience.\n\u2212 Three or more years supervisory experience.\n\u2212 Experience assessing customer needs and community interests.\n\u2212 Public library experience preferred.\n\u2212 OR, an equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill, and ability to successfully perform the essential functions\nof the job will be considered.\nDeputy Library Director Page 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 State of Washington Librarian certification within three months of hire.\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nPREPARED BY: R. Judd REVIEWED BY:\nJ. Vander Ploeg Rebecca Judd, Library Director\nJ. Keller\nR. Delker\nA. Sullivan\n11/2019\nR. Judd\nR. Delker\n4/2020"}
{"Department": "Police", "Job Title Sort": "Deputy Police Chief", "Job Title": "Deputy Police Chief", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PODeputyPoliceChief.jd.pdf", "SharePoint List ID": "237", "Salary Grade": "E-UM-2", "pdf_url": "https://cob.org/wp-content/uploads/PODeputyPoliceChief.jd.pdf", "pdf_file": "PODeputyPoliceChief.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Deputy Police Chief E-PLAN\nSG:E-UM-2\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nDeputy Police Chief serves as second in command of the Bellingham Police Department with\nresponsibility for specific daily operations and services of the Department. Assists the Chief with long-\nrange planning, budget preparation and collective bargaining. Acts as the personnel officer for the\nDepartment. Serves as senior member of the Department's management team. Directs all activities of\nthe Department in the absence of the Chief.\nSUPERVISORY RELATIONSHIP:\nReports to the Police Chief. Supervises assigned management staff and through them assigned\npersonnel. Works under the United States Constitution and various federal and State regulations, inter-\nlocal and agency agreements, as well as the City's municipal code, policies, and procedures and labor\nagreements.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Acting in Capacity: Assumes command of the Police Department in the absence of the Chief of\nPolice.\n2. Operations and Services: Oversees assigned divisions of the Department including direct\nresponsibilities for field law enforcement operations. Manages staff, programs, and operations.\nProvides technical and administrative direction, develops and monitors budgets, recommends\npolicy and procedures, participates in collective bargaining and addresses issues and problems\nwithin assigned area. Coordinates the solution of personnel, fiscal and administrative problems\nthrough daily monitoring of total departmental activities and emergent situations requiring\nprompt action or special solutions. May be assigned to serve as Director of What-Comm 911\nDispatch Center.\n3. Emergency Management: May be called to a major or other emergency scene at any time,\nincluding weekends, evenings or nights.\n4. Departmental Budget: Under general direction of the Chief, develops and administers\ndepartmental budget, maintains fiscal control over expenditures, including purchasing of\nequipment and supplies, security and maintenance of equipment and assets, oversight of\ncontracts for services. Ensures maintenance of appropriate financial records including accounts\nreceivable, accounts payable, and payroll. Recommends financial policy and fiscal measures.\n5. Program/Project Planning and Implementation: Serves as department project manager for major\nPolice programs or project initiatives. Develops plans, garners personnel and other resources,\nfacilitates teamwork, reports regularly to Chief and other City or agency officials, and takes\nDeputy Police Chief Page 2\nnecessary steps to accomplish assignment and maintain and evaluate program and projects\nafter completion.\n6. Internal Investigations: In compliance with law, policy, and labor agreements, oversees the\ninternal investigation of alleged employee misconduct including fact-finding, analysis, and\nrecommendations regarding disciplinary action. Represents the Department at disciplinary\nhearings before the Civil Service Commission and for other quasi-judicial hearings and\nprocesses, as assigned.\n7. Citizen Claims: In consultation with the City Attorney and insurers, investigates financial claims\nagainst the Department and facilitates the departmental preparation of the City defense and/or\nrecommendation of settlement.\n8. Contracts Management: Develops and submits for approval various Police-related contracts\nsuch as professional services, animal control, and other inter-agency agreements. Administers\nthese contracts.\n9. Grants Management: Oversees the development of various internal and multi-agency grant\nproposals, coordinating agency involvement and preparing proposals for submission. Manages\nimplementation and evaluation processes in compliance with grant requirements. Develops\nfiscal and program reports as required in collaboration with the Police Administrative\nCoordinator.\n10. Annual Report: As directed by the Chief, develops for review the departmental program and\nfiscal reports, including crime analysis reports.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Police management policies and practices including legal, technical, organizational aspects as\nwell as sources of current information of the field.\n\u2212 Department procedures, labor agreements, federal, State, and local pertinent law enforcement\nand administrative regulations.\n\u2212 Federal, State, and municipal criminal law and regulations.\n\u2212 Police Department work and operations, facilities and equipment, community infrastructure,\nneighborhoods, institutions, and oversight agencies.\nSkill in:\n\u2212 Strong management skills including leadership/supervisory skills, problem analysis, and\ndecision-making, consensus-building, planning and organizing, interpersonal sensitivity,\nmanagement control, adaptability/flexibility, stress tolerance, and time management.\n\u2212 Skills for effectively supervising and coordinating the efforts of subordinates in daily and\nemergency conditions.\n\u2212 Project and program planning and implementation.\n\u2212 Excellent oral communications skills for working with a diversity of personnel, public officials,\nand citizens.\n\u2212 Excellent writing skills for preparing major reports and communications with staff and citizens.\nDeputy Police Chief Page 3\n\u2212 Demonstrated skill in using various information systems and communications and computer\ntechnology applications for police and office systems.\n\u2212 Fiscal and records management including cost analysis, budget analysis and budget\ndevelopment.\nAbility to:\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation, and to model, coach, and develop these\ncompetencies in staff.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between worksites.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting at a computer workstation and site visits to various City\nand community facilities and also at emergency scenes on or off the normal work week schedule. Work\nentails exposure to hostile and offensive language from interactions with the public. Vehicle use\nincludes police communications and other policing equipment. Business travel is required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in criminal justice, police administration, business administration, or related\nfield. Master\u2019s degree desirable.\n\u2212 Two years of police management experience at rank of Lieutenant or equivalent rank.\n\u2212 Advanced training in police management theory and practice.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Sworn law enforcement position: State law requires U.S. citizenship or lawful permanent resident,\nbasic certification or eligibility for equivalency from Washington Criminal Justice Training\nCommission.\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nDeputy Police Chief Page 4\nPREPARED BY: Terence Mangan REVIEWED BY:\n1/84 Flo Simon, Interim Police Chief\nREVISED BY: DP/KH 1/88\nKH/RC\n1/06\nAS\n4/21"}
{"Department": "Public Works", "Job Title Sort": "Development Manager", "Job Title": "Development Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWDevelopmentManager.jd.pdf", "SharePoint List ID": "261", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PWDevelopmentManager.jd.pdf", "pdf_file": "PWDevelopmentManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Development Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Public Works, Engineering CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages utility planning and development services including long-range planning for sewer, water, and\nstorm water utilities, development projects, and permit functions for the Public Works Department.\nApplies planning and engineering knowledge in developing and administering the Water System Plan,\nWastewater System Plan, Surface and Storm Water Comprehensive Plan, and Comprehensive\nFacilities Plan. Provides or oversees the engineering, planning and development of land use contracts\nand provides support for the Permit Center. Supervises engineers, engineering technicians, and permit\nreviewers. Provides leadership and direction and ensures that customer service and technical\nstandards are met, projects and programs are accomplished, and revenues and expenditures are within\nguidelines. Acts as liaison with other City departments, developers, and the public to ensure\ncompliance with regulations and to foster positive working relationships. Participates in the\nidentification, analysis, and resolution of system needs and long-range planning.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director of Public Works - Engineering. Work is performed under general\nsupervision and the guidance of City, state, and federal regulations, policies, guidelines, and\nappropriate planning and engineering standards. Consults supervisor on special project requirements\nand development or interpretation of policies. Supervises professional and technical staff and\nadministers consultant contracts.\nESSENTIAL FUNCTIONS:\n1. Plans, organizes, coordinates, assigns, and evaluates the work of professional and technical\nstaff in the Development Division. Provides technical assistance, guidance and training as\nneeded. Works collaboratively to resolve issues between developers or consultants and City\nstaff.\n2. Develops, plans, and oversees implementation of long-range comprehensive planning programs\nfor the City\u2019s water utility, sanitary sewer utility, and surface and storm water utility systems.\n3. Participates in the development and administration of the Comprehensive Plan,\nincluding: utility long-range plans, six-year Transportation Improvement Plan (TIP),\nPublic Works Capital Plans, Level of Service Standards, Impact Fee Programs,\nTransportation Concurrency Management Program, traffic safety studies, and Traffic\nImpact Analysis reports.\n4. Participates in development of Natural Resources plans and documents for surface and\nstormwater utility activity, critical areas (e.g., wetlands), habitat restoration, and\nmitigation efforts.\nDevelopment Manager Page 2\n5. Oversees the review of development applications for conformance with long-range and\nsix-year plans, regulatory requirements, and policy.\n6. Effectively participates in public meetings, City Council meetings, and assists in\ndeveloping budgets for the programs.\n7. Represents the Department and City in regional planning efforts for utility systems.\n8. Serves as City contact for work involving developer extension of street, water, or sewer\nprojects. Participates in pre-application meetings with developers, provides plan review\ncomments, drafts public facilities contracts, and provides procedural information to\ndevelopers and/or engineers.\n9. Coordinates the organization, staffing and operational activities of the Public Works\npermitting staff at the Permit Center. Exercises direct supervision over technical staff.\nActs as PW representative for private development with other City departments,\nincluding Planning and Community Development, Parks and Recreation, and Fire.\n10. Oversees and coordinates selecting and managing consultants for development\nprojects. Negotiates contracts, estimates costs, schedules and monitors work.\nADDITIONAL WORK PERFORMED:\n1. Provides technical assistance and serves as technical resource to developers, City staff,\nconsultants, contractors, and the public in matters relating to public infrastructure requirements\nfor development. Responds to inquiries and complaints.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Thorough knowledge of civil engineering and planning principles, practices, methods, and\nprocesses with an emphasis in transportation and public utilities.\n- Thorough knowledge of applicable local, state and federal laws, codes and standards\nrelated to public works projects, including transportation, utilities, and surface and storm\nwater.\n- Working knowledge of public works development review processes used to administer\nthe implementation of City infrastructure by private development.\n- Working knowledge of public works maintenance and operations.\n- Computer operation including MS Word, MS Excel, and e-mail.\nSkill in:\n- Planning, organizing, and assigning the work activity of professional and technical staff.\n- Strong supervisory skills including leadership, problem solving, strong interpersonal skills,\norganizational skills, adaptability/flexibility, and time management.\n- Strong supervisory skills to train and evaluate staff, administer comprehensive performance\nstandards, safety rules, policies, and procedures.\n- Strong leadership skills including the ability to act effectively in emergency situations, and the\nability to provide leadership, coaching, and effective performance feedback to employees.\n- Strong oral and written communication skills to interact effectively with diverse groups of people\nsuch as coworkers, subordinates, outside agencies, contractors, engineers, etc.\nDevelopment Manager Page 3\nAbility to:\n- Model a strong work ethic to employees and a strong customer service orientation. Conducts\nself in accordance with the ethical standards required of public officials. Avoids conflict of\ninterest in use of City resources and personnel. Maintains the appearance of fairness in\ndealings with staff and citizens.\n- Establish and maintain effective working relationships with other employees, City officials,\nconsultants, developers, representatives of other governmental agencies, and the public.\n- Implement and manage an effective process for developer-initiated public works projects.\n- Willingness to pursue ongoing training to improve knowledge and skills and keep current within\nthe field.\n- Commit to diversity in the workplace.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n- Frequently remain stationary for long periods of time;\n- Frequently communicate accurate information and ideas with others;\n- Occasionally move between work sites;\n- Occasionally traverse on uneven surfaces in all weather conditions, including at\nconstruction sites;\n- Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with most of the time at a computer workstation.\nRequires attendance and participation in evening meetings, field work and site visits to locations,\nincluding urban undeveloped and developed areas and open space, underdeveloped land parcels, and\nproject development sites. Travels to seminars and meetings as needed. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor's degree in civil engineering, planning or transportation-related field.\n- Five (5) years of progressively responsible experience related to long-range planning, utility\nsystem improvements, operations, maintenance, and replacement, private development\nprojects, and public works projects.\n- Supervisory experience preferred.\n- Licensed as a Professional Engineer in Washington State and/or certified by the American\nInstitute of Certified Planners (AICP) preferred.\n- An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal background check.\n- Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nDevelopment Manager Page 4\nPREPARED BY: Rory Routhe REVIEWED BY:\nL. McGowan-Smith Mike Wilson\n11/04 Asst. Public Works Director\nL. McGowan-Smith\nR. Routhe Joel Pfundt\n9/05 Public Works Director\nM. Wilson\nE. Weinberg\n5/25"}
{"Department": "Planning and Community Development", "Job Title Sort": "Development Specialist II", "Job Title": "Development Specialist II", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDDevelopmentSpecialist2.jd.pdf", "SharePoint List ID": "524", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDDevelopmentSpecialist2.jd.pdf", "pdf_file": "PDDevelopmentSpecialist2.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Development Specialist II UNION:231\nSG:4\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for a full range of projects, programs and assignments of considerable complexity\nin areas such as community and economic development, housing and public/private and non-\nprofit partnerships. Has general oversight and responsibility for project feasibility, design,\nimplementation and completion; organizes the work of project teams and may be assigned\nresponsibility for providing general direction to outside contractors and consultants. Performs\ncomplex financial feasibility analysis and identifies grant opportunities applicable to projects or\nprograms. May have specialty areas of assignment based on expertise or current departmental\nwork program needs.\nSUPERVISORY RELATIONSHIPS:\nReports to the assigned Community & Economic Development Section Manager. Performs work\nunder general supervision and the guidance of applicable federal, State and City regulations,\npolicies, procedures, and guidelines. May provide technical guidance to Development Specialist\nI.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements a management process and strategy for assigned projects or\nprograms. Project management includes comprehensive development of revitalization\nprograms and small and large capital construction projects; project conceptualization\nand scoping; oversight of architectural and engineering design; NEPA/SEPA\nassessment, permitting, bidding, contracting and other development tasks such as\nrelocation, scheduling and construction management. Program management includes\ndefining goals and strategies, staffing citizen advisory boards, identifying funding\nsources, managing grant programs including the oversight of consultants and the\ncoordination of City activities with other public or private agencies and governmental\nunits.\n2. Performs complex financial feasibility analysis for capital construction projects and\nrevitalization feasibility studies, including preparation of operating pro-forma, developing\nbudgets, and identifying, obtaining and managing financing. Administers project budget\nand maintains accurate records of expenditures.\n3. Identifies federal, State, and private grant opportunities applicable to projects or\nprograms and develops grant applications. Targets projects to funders by developing a\ncomprehensive strategy for each proposal and marketing the proposal. Examples of\ntasks include compilation of facts and information, agency networking, collaboration with\npotential partners, and focused technical writing.\n4. Organizes and manages the work of project teams consisting of City staff, public or\nneighborhood agencies, property owners, and other stakeholders. Coordinates with\nother public agencies on intergovernmental projects. Plans and staffs public participation\nand outreach processes and coordinates community consensus building.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of federal, state and local laws and regulations.\n\u2212 Application software including word processing, spreadsheet and database management\nprograms to produce a variety of documents as required by projects.\nSkill in:\n\u2212 Excellent project management skills including organization and planning, problem\nanalysis, decision making, adaptability, flexibility and time management.\n\u2212 Strong written communications skills to prepare a variety of reports and business\ncorrespondence.\nAbility to:\n\u2212 Identify problems and issues and perform research to develop solutions.\n\u2212 Apply analytical skills including some financial analytical expertise to complicated\neconomic development projects, which may involve large amounts of money.\n\u2212 Read, understand, interpret and disseminate to others and accurately implement the\nrequirements of various federal, State and local regulations.\n\u2212 Provide clear explanations of procedures and regulations and to communicate with the\npublic with confidence, tact, courtesy and patience.\n\u2212 Effectively use computer application software including word processing, spreadsheet\nand database management programs to produce a variety of documents.\n\u2212 Handle several tasks simultaneously and meet deadlines while maintaining accuracy\nand attention to detail in an environment of frequent interruptions.\n\u2212 Work independently in carrying out position responsibilities.\n\u2212 Evaluate multiple options, locate, recognize, and extract the most significant elements\nfrom large bodies of complex information and apply it to the project at hand.\n\u2212 Operate comfortably and effectively in an environment of hypothetical or uncertain ideas.\n\u2212 Develop budgets, track expenditures, and determine project feasibility.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Adequate hearing, correctable vision, and manual dexterity;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Move between work sites;\n\u2212 Ability to occasionally lift light weight (up to 25 lbs.).\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment. Also requires frequent attendance at\nmeetings at various locations during the day and evening. Visits construction and project sites.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in planning, public administration, business administration, or related\nfield.\n\u2212 Three (3) years of project planning or project management experience.\n\u2212 Economic Development Finance Professional certification (or equivalent) preferred.\n\u2212 Experience managing grant projects preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidate must submit\na three-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing criminal convictions and local background check.\nPREPARED BY: S. Price REVIEWED BY:\n11/91 Greg Aucutt,\nActing Director Planning\nand Community\nDevelopment Department\nREVISED BY: S. Hardy\nS. Mahaffey\n1/97\nHolt\n7/00\nS. Price\nS. Mahaffey\nL. Klemanski\n1/01\nS Price\nS. Hardy\nL. Klemanski\n6/01\nS. Hardy,\nT.Sundin,\nD. Cahill,\nL. Klemanski\n3/06"}
{"Department": "Planning and Community Development", "Job Title Sort": "Development Specialist II - Housing and Homelessness", "Job Title": "Development Specialist II - Housing and Homelessness", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDDevSpecialistIIHousingandHomelessness.jd.pdf", "SharePoint List ID": "528", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDDevSpecialistIIHousingandHomelessness.jd.pdf", "pdf_file": "PDDevSpecialistIIHousingandHomelessness.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Development Specialist II \u2013 Housing and UNION:231\nHomelessness SG:4\nCS:N\nFLSA:N\nDEPARTMENT: Planning and Community Development EEO4CODE:PR\nJOB SUMMARY:\nResponsible for a full range of community and economic development projects, programs and\nassignments of considerable complexity, with a general focus on homelessness and housing.\nMay also include urban village planning and implementation and other community and\neconomic development initiatives as assigned.\nThe Housing and Homelessness Specialist is responsible for project design, implementation,\noversight and completion under general supervision. The Housing and Homelessness Specialist\nmay also be assigned full responsibility for the direction of outside contractors and consultants.\nSUPERVISORY RELATIONSHIPS:\nReports to the Community and Economic Development Manager or the appropriate senior\nmanagement designee. Works under general supervision and the guidance of applicable\nfederal, State, City and departmental laws, regulations, rules, policies and guidelines. Work\nindependently with minimal supervision.\nESSENTIAL FUNCTIONS OF THE JOB:\nCrisis Response and Prevention of Homelessness\n1. Serves as the City subject matter expert on homelessness, responding to inquiries from\nelected officials, City Departments, and outside agencies. Provides in-depth knowledge\nof local agencies/programs serving homeless populations, researches best practices,\ntracks data, and maintains thorough understanding of the County\u2019s point-in-time count.\n2. Works with the community and partner agencies to identify community resources, gaps,\nand trends related to homelessness in Bellingham and Whatcom County. Participates in\ndeveloping strategies and establishing priorities for the HUD-required Consolidated Plan\nand the City\u2019s annual budget process.\n3. Develops and maintains understanding of complex federal requirements related to\nfunding sources and ensures City-related programs remain in compliance. Develops\nsound understanding of funding programs of partner agencies.\n4. Develops grant applications, coordinates ranking and selection process, and develops\nand oversees contracts and deliverables with outside agencies such as the Opportunity\nCouncil, Lighthouse Mission Ministries and Lydia Place. Problem-solves issues as they\noccur and communicates with outside agencies. Documents process and maintains\nDevelopment Specialist II \u2013 Housing and Homelessness Page 2\naccurate files.\n5. Supports opportunities to provide financial aid to agencies that serve unsheltered\nindividuals and households, which includes researching, identifying, and coordinating\nsafe parking, safe camping, tiny home villages, or other options.\n6. Manages complex projects, such as support for tiny home villages, including projects\nthat can have a high-level of community attention. As project manager, defines goals\nand strategies of program, develops and implements a management process, identifies\nfunding sources, manages grant programs, oversees consultants, and coordinates City\nactivities with other public or private agencies and governmental units.\n7. Coordinates an interdepartmental team leading the City\u2019s response to those currently\nexperiencing homelessness, working with the Mayor\u2019s Office, Planning & Community\nDevelopment, Police, Public Works and Parks to facilitate meetings, develop policy and\nprocedure, and address active concerns as they arise.\n8. Partners with the Communications Director on press releases and other City messaging\nrelated to homelessness.\n9. Represents the City on various committees and workgroups with a focus on housing and\nhomelessness.\nCommunity and Economic Development\n1. Develops and implements a management process and strategy for Community and\nEconomic Development projects and programs. Project management includes\ncomprehensive development of revitalization programs and small and large capital\nconstruction projects; project conceptualization and scoping; oversight of architectural\nand engineering design; NEPA/SEPA assessment, permitting, bidding, contracting and\nother development tasks such as relocation, scheduling and construction management.\nProgram management includes defining goals and strategies, staffing citizen advisory\nboards, identifying funding sources, managing grant programs including the oversight of\nconsultants and the coordination of City activities with other public or private agencies\nand governmental units.\n2. Oversees grant programs, including Request for Proposals, contract management,\nmonitoring and close-out. Procures other products and services to implement program\nobjectives.\n4. Organizes and manages the work of project teams consisting of City staff, public or\nneighborhood agencies, property owners, and other stakeholders. Coordinates with\nother public agencies on intergovernmental projects. Develops and implements public\nparticipation and outreach processes and coordinates community consensus building.\n3. Identifies federal, State, and private grant opportunities applicable to projects or\nprograms, and develops grant applications. Targets projects to funders by developing a\ncomprehensive strategy for each proposal and marketing the proposal. Examples of\ntasks include compilation of facts and information, agency networking, collaboration with\npotential partners, and focused technical writing.\n5. Performs complex financial feasibility analysis for capital construction projects and\nPCDDevelopmentSpecialistII-HHJD.docx\nDevelopment Specialist II \u2013 Housing and Homelessness Page 3\nrevitalization feasibility studies, including preparation of operating pro-forma, developing\nbudgets, and identifying, obtaining and managing financing. Administers project budget\nand maintains accurate records of expenditures.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2212 Thorough knowledge of federal, state and local laws and regulations.\n\u2212 Application software including word processing, spreadsheet and database management\nprograms to produce a variety of documents as required by projects.\nSkill in:\n\u2212 Excellent project management skills including organization and planning, problem\nanalysis, decision making, adaptability, flexibility and time management.\n\u2212 Strong written communications skills to prepare a variety of reports and business\ncorrespondence.\nAbility to:\n\u2212 Identify problems and issues and to perform research to develop solutions and/or find\ninformation.\n\u2212 Apply analytical skills, including some financial analytical expertise, to complicated\neconomic development projects, which may involve large amounts of money.\n\u2212 Read, understand, interpret, convey to others and accurately implement the\nrequirements of various federal, State and local regulations.\n\u2212 Provide clear explanations of procedures and regulations and to communicate with the\npublic with confidence, tact, courtesy and patience.\n\u2212 Handle several tasks simultaneously and to meet deadlines while maintaining accuracy\nand attention to detail in an environment of frequent interruptions.\n\u2212 Work independently in carrying out position responsibilities.\n\u2212 Evaluate multiple options, locate, recognize, and extract the most significant elements\nfrom large bodies of complex information and apply it to the project at hand.\n\u2212 Operate comfortably and effectively in an environment of hypothetical or uncertain ideas.\n\u2212 Develop budgets, track expenditures, and determine project feasibility.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Adequate hearing, correctable vision, and manual dexterity;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Move between work sites;\n\u2212 Traverse undeveloped terrain, such as at construction and project sites;\n\u2212 Ability to occasionally lift light weight (up to 25 lbs.).\nPCDDevelopmentSpecialistII-HHJD.docx\nDevelopment Specialist II \u2013 Housing and Homelessness Page 4\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment. Requires frequent attendance at\nmeetings at various locations during the day and evening. Visits construction and project sites\nin all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in planning, public administration, human services, business\nadministration, or related field.\n\u2212 Three (3) years of project planning or project management experience.\n\u2212 Economic Development Finance Professional certification (or equivalent) preferred.\n\u2212 Experience managing grant projects preferred.\n\u2212 Any combination of experience and training that provides a candidate with the necessary\nknowledge, skills and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Requires a valid Washington State driver\u2019s license and good driving record. Candidates\nmust submit a three-year driving abstract prior to hire.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\n\u2212 Employment contingent upon passing a criminal convictions check and child and adult\nabuse records check.\nPREPARED BY: Tara Sundin REVIEWED BY:\nRyan Delker Richard M. Sepler\n1/2021 Director, Planning &\nCommunity Development\nPCDDevelopmentSpecialistII-HHJD.docx"}
{"Department": "Public Works", "Job Title Sort": "Education and Outreach Specialist", "Job Title": "Education and Outreach Specialist", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PWEducationandOutreachSpecialist.jd.pdf", "SharePoint List ID": "266", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PWEducationandOutreachSpecialist.jd.pdf", "pdf_file": "PWEducationandOutreachSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Education and Outreach Specialist UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:Y\nFLSA:Y\nDEPARTMENT: Public Works EEO4CODE:PP\nJOB SUMMARY:\nPerforms a variety of paraprofessional work and field duties associated with education,\noutreach, information and behavior change programs, projects and activities in support of the\nPublic Works Department. . The position focuses on watersheds, stormwater, water quality and\nquantity, habitat, transportation, solid waste and water and wastewater treatment concepts that\nfurther the goals of the City's programs, projects, and policies. Responsibilities include\ndesigning, developing and implementing public involvement and education activities for projects\nand programs. Coordinates with City departments and other local agencies on efforts as\ndirected.\nSUPERVISORY RELATIONSHIP:\nReports to the Communications and Outreach Manager. Works independently under general\nsupervision and direction, and the guidance of applicable federal state and local statutes,\nregulations, policies, procedures and contractual agreements. Provides instruction and training\nto lower classified technical staff ,support staff, volunteers, interns and work study students.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Designs and implements education and outreach techniques and programs using\nappropriate analysis and information gathering processes to obtain required information.\nSummarizes findings, makes recommendations and assists in implementing program\ngoals and objectives that motivate community members to adopt behaviors that protect,\nconserve, and improve our community..\n2. Plans, organizes, coordinates, and leads a variety of education and outreach and/or\npublic information and involvement programs, events and activities (such as workshops,\ntours, field trips, public meetings, etc.) in support of Public Works programs.\nEmphasizing on customer services that effectively convey science-based information in\na way that engages public dialogue, shares information or influences behavior change.\n3. Utilizes knowledge and understanding of social marketing tools and strategies. Produces\nprofessional quality, creative, visually pleasing and informative communication materials\nfor the community about Public Works programs (using various media resources such as\nwriting news releases, updating web content, brochures, advertisements, displays and\nutility bill insert content and graphic design programs) to implement effective outreach\ncampaigns to achieve program/project goals.\n4. Works on education and outreach grants by contributing to project planning, budgeting,\napplication and contract writing, project implementation and reporting processes.\nMonitors, tracks and ensures compliance with grant requirements and budget\nconstraints.\n5. Collaborates and networks with other professional organizations, agencies, and\neducational institutions on topics relevant to Public Works in accordance with the City's\nLegacies and Strategic Commitments and Performance Measures.\n6. Researches, analyzes, interprets and implements local, state, and federal rules and\nregulations including Stormwater National Pollutant Discharge Elimination System\n(NPDES) permit requirements and regulations on water conservation.\n7. Facilitates efforts to improve internal environmental practices including reducing waste,\nconserving energy and water, reducing trips, and reducing greenhouse gas emissions in\nsupport of Public Works programs and the City's Legacies and Strategic Commitments\nand Performance Measures.\n8. Responds to questions and concerns from Public Works staff and other city personnel,\nas well as local agencies, organizations, utilities and the public. Meets with citizens,\nprofessional associations and community groups as required.\n9. Trains, directs and reviews the work of extra labor staff, interns and volunteers assigned\nto assist with education and outreach programs.\nADDITIONAL WORK PERFORMED:\n1. Maintains program equipment and supplies, including keeping inventory, ordering and\nrestocking supplies when needed, keeping equipment organized, functioning and clean,\nand properly disposing of out-of-date and unneeded materials.\n2. Distributes program materials and associated messages, trains citizens in their use and\ninstallation as needed.\n3. Maintains records and files, including project/program records, equipment and material\npurchasing and accounting. Makes purchases for program materials with approval.\n4. Performs related duties as assigned within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles, practices and methods of public infrastructure, natural resources\nmanagement, ecological systems, stormwater management and solid waste.\n\u2212 Knowledge and appreciation of the complexities and interconnections of ecological\nsystems.\n\u2212 Applicable local, state and federal laws and standards related to natural resources\nmanagement including water quantity and quality including NPDES permit requirements\nand regulations on water conservation.\n\u2212 Statistical analysis and methodologies.\n\u2212 Research, interviewing and investigative methods for identifying barrier and benefit of\ntarget audience.\nAbility to:\n\u2212 Develop and teach curricula on a variety of public issues for all age groups.\n\u2212 Strong interpersonal skills to work comfortably, courteously, and tactfully with a diversity\nof audiences, including the general public, school-aged children, homeowners, elected\nofficials, management, coworkers, volunteers, people with special needs, and others.\n\u2212 Work effectively both independently and as a team member.\n\u2212 Plan and organize meetings, and present recommendations and reports.\n\u2212 Make accurate mathematical calculations using scientific calculator and computer.\n\u2212 Ability and willingness to work out of doors in inclement weather.\n\u2212 Prepare technical materials and reports.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation\n\u2212 Maintain strict confidentiality of personnel and program participant information.\n\u2212 Work irregular hours including evenings or weekends.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n- Infrequently move and transport approximately 50 pounds with assistance.\n- Detect and evaluate sound quality and distinguish tones on a computer or other\nequipment.\n- Operate and detect information on a computer, keyboard, other equipment or\ntypewritten pages.\n- Communicate effectively with, receive information from and convey information to\nother people.\n- Operate a motor vehicle.\n- Move between worksites.\n- Tolerate strong odors.\nSkill in:\n\u2212 Excellent oral and written communication skills with an emphasis on public speaking,\nreport writing, composition, punctuation, spelling, grammar and formatting and to\nprepare informational materials for various media including print, video and web\npublication.\n\u2212 Proficient in the use of word processing, spreadsheet, layout and graphics software,\nincluding Microsoft Office programs (Word, Excel, PowerPoint, and Publisher) and\nAdobe Creative Suite programs (InDesign, Photoshop, Illustrator).\n\u2212 Strong skills in planning, organization, prioritization, and decision making.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in a variety of settings. Daily work takes place in\nan office setting. Other venues include classrooms, the water and wastewater treatment plants,\nparks facilities, public venues and outdoor sites at various urban creeks, including exposure to\nthe elements, difficult terrain, and strong odors. Frequently interacts with the public and with\nprofessionals in the field. Employee works occasional irregular hours including evenings and\nweekends when required. Employees are required to use appropriate safety equipment and\nfollow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA/BS in communications, environmental education or closely related field required.\n\u2212 Two years of experience developing and presenting educational materials and\nprograms.\n\u2212 Coursework, training or experience with program design, program evaluation and social\nmarketing preferred.\n\u2212 An equivalent combination of education, experience and training sufficient to provide the\napplicant with the skills, knowledge and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and adult\nabuse records check.\n\u2212 Valid Washington State Driver\u2019s license at time of hire, and good driving record.\nCandidates must submit three-year driving abstract prior to hire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within six months of\nhire.\nPREPARED BY: C. Fogelsong REVIEWED BY:\nL. McGowan-Smith Eric Johnston, Director\n2/02 Public Works\nW. Reilly\nA. Beatty\n4/10\nR. LaCroix\n7/16\nA. Faria\n7/16\nR. Grant\n07/23\nM. Barrett\n07/23"}
{"Department": "Fire", "Job Title Sort": "Emergency Management Administrative Support Clerk", "Job Title": "Emergency Management Administrative Support Clerk", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "OEMAdminSupportClerk.jd.pdf", "SharePoint List ID": "24", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/OEMAdminSupportClerk.jd.pdf", "pdf_file": "OEMAdminSupportClerk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Emergency Management Administrative Support Clerk UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:AS\nJOB SUMMARY:\nServes as primary receptionist and provides clerical support to the Fire Department\u2019s Office of\nEmergency Management. Performs data entry and maintains a variety of records, both computerized\nand hard copy. In accordance with department policies and procedures, gathers and processes data\nand generates related reports as requested. Assists with disaster mitigation processes. May assist all\ndivisions of the Fire Department when requested.\nSUPERVISORY RELATIONSHIPS:\nReports to the Emergency Manager. Receives assignments from, and has work reviewed by, the Chief,\nAssistant Chief, Division Chiefs, Training Captains, and the Emergency Manager. Works independently\nunder general supervision and the guidance of City and departmental policies and procedures, City\nregulations and applicable state law.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides administrative support to the Office of Emergency Management (OEM), including\nmaintaining emergency notification systems for various agencies, coordinating and tracking\nNational Incident Management System (NIMS) training, Map Your Neighborhood (MYN),\nWhatcom Unified Emergency Management, and Northwest Incident Management Team\n(NWIMT). Works collaboratively with other City, County and State government agencies.\n2. Acts as the primary receptionist for the Office of Emergency Management, providing information\nin-person or by telephone to the public, other public safety agencies and department\nemployees. Records messages and refers inquiries to appropriate staff. Opens, sorts, screens\nand routes department mail to appropriate parties; processes outgoing mail. Schedules\nadministrative meetings and notifies participants. Maintains City usage schedule for Emergency\nOperations Center facility.\n3. Provides clerical support to division personnel: composes and types, using a personal\ncomputer, routine correspondence; prepares meeting agendas; attends meetings; prepares\nminutes from a variety of sources (handwritten notes, tapes, etc.); distributes meeting materials\nas appropriate. Maintains computerized master calendars and generates periodic schedules for\nadministrative review. Assembles training conference packets; ensures proper registration,\nlodging and transportation for participants. Using appropriate software, creates department\nforms as assigned. Prepares records and records retention schedules; arranges transmittal of\nrecords to Records Center for storage and/or destruction or arranges retrieval of materials as\ndirected.\n4. Maintains and disseminates information to appropriate individuals and agencies. Enters report\ndata into computerized systems to maintain accurate and current records; generates various\nreports as directed. Assembles and compiles information for statistical review and required\nreports. Prepares and mails reports and related correspondence according to established\nprocedures and schedule. Maintains tickler system of required reports submitted by outside\nagencies, department officers and staff. Reviews submitted reports for compliance with\nreporting requirements and standards. Notifies appropriate supervisors of deficiencies in\nreports.\n5. Maintains various records systems for the Department in accordance with departmental policies\nand procedures: collects, reviews for accuracy and completeness and compiles data from a\nvariety of sources. Enters training and certification records, incident data and inspection data\ninto computer programs and reviews for accuracy and completeness. Organizes and inputs data\nutilizing appropriate computer software. Generates reports, i.e. narrative, statistical,\npresentation materials, as requested by staff.\nADDITIONAL WORK PERFORMED:\n1. Maintains and updates ALERT Sense for new City employees and semi-annual profile updates.\n2. Supports departmental outreach programs: prepares materials for distribution to schools,\nneighborhood associations, City employees and outreach program participants, and assists\nwith other departmental functions conducted by Fire Department personnel.\n3. Performs other duties within the scope of the classification as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Standard English usage, spelling, punctuation, grammar and letter format.\n- Office principles and practices and use of a variety of office equipment, including computer,\nmulti-line phone system, copier, fax, etc.\n- Knowledge, or ability to gain knowledge, of Department's purpose, policies, procedures,\nfunctions and practices.\n- Filing systems (computerized and hard copy) and ability to accurately maintain them.\nSkill in:\n- Strong computer skills including word processing, data entry/retrieval, spreadsheet applications.\n- Good oral communication skills, interpersonal sensitivity and problem-solving skills for\ninteracting with co-workers and the general public tactfully, courteously and sensitively.\n- Good written communication skills to prepare minutes, correspondence and reports.\nAbility to:\n- Ability and willingness to learn new applications and techniques.\n- Handle several tasks simultaneously and maintain accuracy and attention to detail in an\nenvironment of frequent interruptions.\n- Work independently and prioritize own workload for timely completion of assigned tasks while\nfunctioning as a member of a team.\n- Establish and maintain effective working relationships with employees, government agencies\nand the public.\n- Maintain a variety of specialized records and prepare reports, flyers, brochures and other\npresentation materials in appropriate format.\n- Perform basic math including addition, subtraction, multiplication, division and percentage\ncomputation.\n- Apply and explain departmental and City policies and procedures.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- lift 10-20 lbs. infrequently, and up to 40lbs approximately once a week;\n- hearing acuity and verbal ability sufficient to communicate using a telephone and to hear\nand respond to emergency commands; and,\n- dexterity and near distance visual perception sufficient to operate office equipment and\nhandle files and paperwork.\nWORKING ENVIRONMENT:\nWork is performed in an office setting in an open concept clerical station. Environment includes a\nnormal range of noise and other distractions with very low everyday risks working around standard\noffice equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of responsible clerical experience including receptionist duties. Must include\nintermediate utilization of computer software applications, including data entry/retrieval in a\nvariety of formats, spreadsheets, word processing and files maintenance.\n- Typing at 45 wpm NET required.\nPREPARED BY: Kerry McCarthy REVIEWED BY:\nStan Snapp Bill Hewett, Fire Chief\n11/88\nREVISED BY: Stan Snapp\nJay Gunsauls\nDarlene McLeod\n10/93\nMichelle Barrett\n10/04\nKristi Clift\nLorna Klemanski\n12/09\nKristi Clift\n10/16\nLiz Coogan & Kristi Miller\n6/21"}
{"Department": "Fire", "Job Title Sort": "Emergency Management Plans Coordinator", "Job Title": "Emergency Management Plans Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FIEmergencyMgmtCoord.jd.pdf", "SharePoint List ID": "500", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/FIEmergencyMgmtCoord.jd.pdf", "pdf_file": "FIEmergencyMgmtCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: EMERGENCY MANAGEMENT PLANS COORDINATOR UNION: 231\nSG: 5\nDEPARTMENT: Fire Department/Office of Emergency Management CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nUnder general supervision, the Emergency Management Plans Coordinator is responsible for planning\nand coordination in the areas of city-wide emergency management, continuity of government planning,\nlocal government disaster planning, economic recovery and disaster cost recovery, and resource\nmanagement. Leads collaborative planning processes and develops and documents emergency response\nplans for the City. Specific responsibilities include researching best practices in other jurisdictions and\ncoordinating planning efforts with local, regional, state and federal partners. This position serves as a City\nrepresentative on interagency workgroups, facilitates stakeholder and advisory groups, and supports efforts\nto create a citywide culture of resilience.\nSUPERVISORY RELATIONSHIP:\nReports to the Emergency Manager. Works independently under the guidance of City policies and\nprocedures, and various State and federal regulations. May oversee the work of employees assigned\nto lower classifications, interns or volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works independently under the supervision of the Emergency Manager to develop continuity of\noperations planning guidance to support city essential functions in the event of a disaster or\nemergency which threatens or impacts city operations to the extent that requires changes to the\ndelivery of city services, roles of staff, or the relocation of city personnel or operations. Includes\ndevelopment of training materials, handbooks, computer operation manuals and other planning\nguidance for implementation of continuity of operations activities.\n2. Collects and maintains information about City facilities and resources and those of neighboring\nmutual aid jurisdictions for use in emergency situations; coordinates mutual aid agreements and\nmemorandums of understanding with regional agencies. Maintains a current resource list\nidentifying pertinent outside agencies. Participates in identifying new resources and assists in\ndrafting mutual aid agreements as assigned.\n3. Coordinates the on-going revision, maintenance and distribution of the City of Bellingham\u2019s\nsection of the Whatcom County Multi-Jurisdictional Hazard Mitigation Plan. Coordinates\nrevisions as federal, state, and local requirements change. Ensures a coordinated approach\nthrough the inclusion of county, state and regional agencies, local emergency management\npersonnel, public and private sector stakeholders and partners.\n4. Coordinates the on-going revision, maintenance, and distribution of the City of Bellingham\nComprehensive Emergency Management Plan. Coordinates city-wide comprehensive\nemergency planning with city department Emergency Operations personnel. Coordinates and\nFIEmergencyMgmtCoord.jd.docx\nEmergency Management Plans Coordinator Page 2\nconducts department specific Emergency Operations training and helps city departments create\ndepartment specific plans.\n5. Serves as the administrative point of contact for federal and state public assistance after a local\ndeclaration of disaster. Responsible for gathering and reporting disaster damages and costs\nand completing the federal and state disaster assistance application processes\n6. Serves as a representative of the City to county, regional, state and federal agencies, civic\ngroups, the public and the media in matters pertaining to emergency management. Position has\nsignificant interface with the Emergency Manager, City Department Heads, City elected and\nappointed officials and professional staff, as well as the leadership of various other public and\nprivate partnering organizations.\n7. Develops and writes reports and correspondence. Maintains and provides disaster and\nemergency information to representatives of government agencies, community groups,\nbusiness organizations, and the public.\n8. Plans, develops, coordinates and produces public information materials including brochures,\nfact sheets, news releases, website and other informational, educational and promotional\nmaterials using current communications technologies. Supports the planning and coordination\nof events such as public forums and community activities.\n9. Supports the City and the Whatcom Unified Emergency Coordination Center in activations.\nSpecific role will be incident-specific and based on current level of training.\nADDITIONAL WORK PERFORMED:\n1. May serve as an on-call, rotational Duty Officer for the City of Bellingham Office of Emergency\nManagement.\n2. Special projects assigned by the Emergency Manager.\n3. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Considerable knowledge of communication, education, and public involvement strategies and\nhow to apply them in a municipal environment.\n\u2212 Working knowledge of City organization, operations, policies and procedures.\n\u2212 Local community resources and community service programs.\n\u2212 Web site software and social media knowledge.\nSkills in:\n\u2212 Establishing and maintaining cooperative working relationships with government officials,\noutside agencies, community groups and the general public.\n\u2212 Analyzing complex system problems, evaluating alternatives and recommending methods,\nprocedures and techniques for resolution of technical and political issues.\n\u2212 Researching, analyzing and interpreting laws, governmental regulations and technical\nprocedures.\nFIEmergencyMgmtCoord.jd.docx\nEmergency Management Plans Coordinator Page 3\n\u2212 Excellent planning, organizing and time management skills.\n\u2212 Excellent written and verbal communications skills including skill in preparation of various\nmaterials for publication and/or dissemination.\n\u2212 Proficient use of word processing, internet, and other technology applications needed to carry\nout professional work.\n\u2212 Meeting facilitation and conflict mediation.\nAbility to:\n\u2212 Demonstrate a positive customer service orientation with both internal and external contacts.\n\u2212 Prepare and deliver presentations in a persuasive and informative manner.\n\u2212 Present information using print, web, social media, and broadcast media.\n\u2212 Communicate complex technical ideas or policies to non-technical audiences.\n\u2212 Facilitate the efficient conduct of business meetings and committee work, whether as leader or\nEmergency Manager\u2019s liaison.\n\u2212 Adapt and be flexible.\n\u2212 Work independently with little direction.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Ability to work extended hours, and extended days of duty, during prolonged\nemergency/disaster incidents;\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 Near/distance visual acuity to assure ability to effectively function in an Emergency\nOperations Center environment;\n\u2212 Exchange verbal information in person and by telephone;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally transport components weighing up to 50 pounds.\nWORKING ENVIRONMENT:\nThe work is primarily performed in an office environment at a computer workstation with regular offsite\nmeetings and training sessions. May be required to perform duties outside of normal office hours to\nrespond to City and/or County emergency management duties. May occasionally work in outside\nweather conditions, with minimal exposure to hazardous conditions and materials. Overnight travel to\nconferences and training sessions may be required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public administration, communications, community organizing, emergency\nmanagement, homeland security, or related field.\n\u2212 Minimum three years\u2019 experience in developing and implementing programs and projects,\nincluding preparation of plans, policies and procedures, and written materials for publication.\n\u2212 Demonstrated experience working with government officials, outside agencies, community\ngroups and the general public.\n\u2212 A combination of experience and training that provides the candidate with the knowledge, skills\nand abilities to perform the essential functions of the position will be considered.\n\u2212 Emergency management experience preferred.\n\u2212 Certificates of completion from the following FEMA/Emergency Management Institute\nIndependent Study Courses, within one (1) year of hire:\nFIEmergencyMgmtCoord.jd.docx\nEmergency Management Plans Coordinator Page 4\n\u2212 IS-100.B: Introduction to Incident Command System\n\u2212 IS-200.B: ICS for Single Resources and Initial Action Incidents\n\u2212 IS-230.D: Fundamentals of Emergency Management\n\u2212 IS-235.C: Emergency Planning\n\u2212 IS-240.B: Leadership and Influence\n\u2212 IS-241.B: Decision Making and Problem Solving\n\u2212 IS-242.B: Effective Communication\n\u2212 IS-244.B: Developing and Managing Volunteers\n\u2212 IS-700.A: National Incident Management System (NIMS) An Introduction\n\u2212 IS-800.B: National Response Framework, An Introduction\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by special\ncircumstances.\nPREPARED BY: L. Sterbenz REVIEWED BY: ________________________\nK. Johnson Bill Hewett, Interim Fire Chief\nA. Sullivan\n9/19\nFIEmergencyMgmtCoord.jd.docx"}
{"Department": "Fire", "Job Title Sort": "Emergency Manager", "Job Title": "Emergency Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FIEmergencyManager.jd.pdf", "SharePoint List ID": "361", "Salary Grade": "E2-10", "pdf_url": "https://cob.org/wp-content/uploads/FIEmergencyManager.jd.pdf", "pdf_file": "FIEmergencyManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Emergency Manager E-PLAN\nSG:E2-10\nDEPARTMENT: Fire Department/Office of Emergency Management CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe City of Bellingham, in partnership with Whatcom County, takes a comprehensive approach\nto reduce vulnerability to hazards and cope with disasters. The City Emergency Manager, under\ngeneral direction, manages and administers the development, implementation and coordination\nof the City\u2019s Emergency Management Program. The Emergency Manager acts as liaison for the\nCity\u2019s disaster management and recovery efforts, develops and oversees disaster training\nexercises and public awareness programs, and performs related duties as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Fire Chief. Works independently under general direction from the\nAssistant Fire Chief and receives work plan content and prioritization from the Assistant Fire\nChief. Maintains close and supportive working relationships with all City departments and\nCounty Emergency Management team. May supervise other staff, including uniformed\npersonnel, as needed to accomplish goals.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs and evaluates the City's emergency management program.\nWorks to ensure continuity of City government during emergency and or disaster\nconditions by conducting community vulnerability and risk/hazard assessments;\ndevelops and maintains the City emergency management plan and related plans and\nprocedures. Creates, reviews, and edits plans and procedures, and evaluates existing\nprograms as needed. Ensures plans conform with Federal and State requirements.\n2. Manages disaster response or crisis management activities in coordination with\nCounty, State and Federal emergency management officials, including ordering\nevacuations, opening public shelters and implementing needs plans and programs.\n3. Assists City departments with development and implementation of emergency, disaster\nand recovery plans and procedures specific to each department.\n4. Develops relationships with, and acts as a liaison with other local, regional, state and\nfederal governmental agencies, non-governmental agencies, and businesses to ensure\ncoordinated emergency/disaster response. Participates in shared work plan with\nWhatcom County Department of Emergency Management and other partner agencies.\nConsults with agencies and businesses to determine needs and capabilities in the\nevent of a natural disaster or other emergency.\n5. Designs, plans and organizes disaster drills and exercises; develops and delivers\ntraining on emergency management topics as needed for governmental/non-\ngovernmental facilities, essential service providers, and critical infrastructure operators.\nAnalyzes and evaluates drills, exercises, training performance and preparedness and\nmakes adjustments as needed.\n6. Represents the City as primary spokesperson for the Emergency Management\nProgram, advising elected officials, local business leaders and the general public on\ntechnical and practical aspects of emergency management planning.\n7. Facilitates and supports emergency and disaster operations provided in an emergency\noperations center format. Participates in development and maintenance of an\nEmergency Operations Center that is available, secure and usable by ensuring it is\nappropriately stocked, equipped and maintained; schedules regular testing procedures\nto ensure operation efficiency.\n8. Prepares emergency situation status reports that describe response and recovery\nefforts, needs and preliminary damage assessments.\n9. Participates in emergency management on-call rotation. During such assignment, must\nbe available within general geographic area and capable of responding within specified\ntime frame.\n10. Prepares and manages the City's Emergency Management Program budget and\nmakes funding decisions to provide necessary program resources. Monitors budget\nexpenditures.\n11. Seeks relevant grant funding. Develops and manages grant programs aimed at\nmitigating the negative consequences of future disasters.\nADDITIONAL WORK PERFORMED:\n1. Maintains up-to-date knowledge of emergency management issues and requirements\nproviding information to City officials as needed.\n2. Supervises support staff assigned to division.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Extensive knowledge of principles, practices, and techniques related to the provision of\nemergency management services.\n\u2212 Extensive knowledge of the laws, regulations, and requirements governing emergency\nmanagement practices.\n\u2212 Principles and practices of the National Incident Management System and the Incident\nCommand System.\n\u2212 Current office computing and software applications.\n\u2212 Principles and theories of municipal government.\n\u2212 Working knowledge of local government, city geography and community resources.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing, maintaining and advancing effective\nworking relationships and managing group dynamics.\n\u2212 Excellent project management skills including budget preparation and tracking,\ncommunications and coordination with employees at all levels of the organization and\nwith outside agencies.\n\u2212 Excellent skills in planning, organizing, problem-solving, and time and task management.\n\u2212 Excellent written and oral communication skills for corresponding with City employees\nand outside agencies; for making presentations and for providing training.\n\u2212 Computer skills for utilizing a variety of software, such as word processing, spreadsheet\nand database software, internet-based document sharing, and internet-based polling\nand scheduling applications.\nAbility to:\n\u2212 Continually advance partnership with the Whatcom County Director of Emergency\nManagement for effective emergency management service delivery for the City and\nCounty.\n\u2212 Establish and maintain effective working relationships with a broad range of people and\norganizations.\n\u2212 Work in a group setting with broad range of interests, overcoming conflicts to develop\nconsensus around reasonable preparedness efforts.\n\u2212 Remain calm during emergency operations, analyzing information and developing plans\nof action.\n\u2212 Clearly communicate conditions and recommendations.\n\u2212 Expand on technical skills quickly.\n\u2212 Read and comprehend technical information and apply the contents to problem solving.\n\u2212 Understand, interpret, and apply regulatory and security standards to procedures, and\ntraining documents.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed while working with City staff and others.\n\u2212 Prioritize tasks and projects, work independently being self-motivated to identify and\ncomplete tasks and projects with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Work extended hours and extended days of duty, during prolonged\nemergency/disaster incidents;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Near/distance visual acuity to assure ability to effectively function in an\nEmergency Operations Center environment,\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport components weighing up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nThe work is primarily performed in an office environment with the majority of time spent at a\ncomputer workstation. The work requires frequent attendance at offsite meetings and training\nsessions. The primary work location may vary over time. May be stationary for long periods of\ntime. May perform duties outside of normal office hours to respond to City and/or County\nemergency management duties. Frequently drives motor vehicles to perform duties at multiple\nsites. May occasionally work in outside weather conditions, with minimal exposure to hazardous\nconditions and materials. Overnight travel to conferences and training sessions may be\nrequired. This position requires minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree from an accredited college or university with a major in Emergency\nManagement, Public Safety, Public Administration or a related field required.\n\u2212 Three (3) years of progressive work experience in emergency management, disaster\nplanning, and business continuity planning required.\n\u2212 Certification as an Emergency Manager is preferred.\n\u2212 Experience working on a type 3 or higher incident management team preferred.\n\u2212 Experience providing such work in an emergency response agency setting preferred.\n\u2212 Experience in a leadership project manager role is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must\nsubmit a three-year driving abstract prior to hire; with biennial submission of driving\nabstract to department per City Policy (Policy ADM 10.03.02.4).\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by\nspecial circumstances.\nPREPARED BY: R. Christensen REVIEWED BY:____________________________\nC. Gatza Bill Hewett\n2/2014 Fire Chief\nREVISED BY: A. Sullivan\n7/2018\nB. Hewett\nR. Delker\n9/2020"}
{"Department": "Public Works", "Job Title Sort": "Engineer II - Capital Projects", "Job Title": "Engineer II - Capital Projects", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWEngineerII-Capital.jd.pdf", "SharePoint List ID": "389", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWEngineerII-Capital.jd.pdf", "pdf_file": "PWEngineerII-Capital.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Engineer II \u2013 Capital Projects UNION: 231\nSG: 8\nDEPARTMENT: Public Works, Engineering CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for performing professional-level engineering work activities for capital improvement\nprojects. This includes planning and construction projects involving water, wastewater, street,\nstormwater, environmental remediation, habitat restoration and enhancement, bridges, mitigation\nsites, public buildings, pump stations and treatment facilities. Prepares and reviews comprehensive\nplans, project plans, contracts and specifications, manages project budgets, coordinates project\npermitting activities, conducts project bidding and contract execution. Manages project design\nincluding project scoping, budget, consultant selection and design contracting, consultant\nmanagement, design review, and procurement of construction services. Manages project\nconstruction including contract administration, change order authorization, payment review and\nauthorization, submittal review, field changes, construction site inspection and outreach\ncoordination. Has significant contact with private consultants, regulatory agencies, engineers,\ndevelopers, utility representatives, boards and commissions, contractors, elected officials and the\ngeneral public. This position may periodically rotate among other Engineer assignments.\nSUPERVISORY RELATIONSHIP:\nReports to City Engineer, who assigns and reviews work. Works under general guidance and\ndirection and according to applicable City regulations, policies, guidelines and appropriate\nengineering standards. Provides guidance and serves as a resource to managers, technicians,\ninspectors, financial services personnel, and others within the Department. Supervises and assigns\nwork to project teams consisting of consultants and City staff such as lower classified engineers,\ntechnicians, surveyors, and administrative personnel as to budgetary, technical, construction and\nscheduling aspects of the work.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages assigned capital projects and related activities. Includes construction document\ndevelopment and coordination, management of consultants and design teams, contract and\npermit preparation and management, construction oversight and documentation,\nrecommending and approving materials, approving schedules, resolving problems,\nnegotiating change orders, monitoring construction progress, maintaining records of\ncontracts and projects in progress, performing on-site inspections, and approving final\nacceptance of projects. Supervises design teams consisting of consultants, other engineers,\ntechnicians, surveyors, and administrative personnel as to budgetary, technical, construction\nand scheduling aspects of the work.\n2. Coordinates capital projects with the Public Works Operations Division, other City\ndepartments, private utilities, transit operators and other impacted entities. Supports City\nPWEngineerII-Capital.jd.doc\nEngineer II \u2013 Capital Projects Page 2\nEngineer and Public Works Director in outreach activities to Council and the Executive\nDepartment. Coordinates with the Communications & Outreach staff to plan and implement\ncommunity outreach to the general public, neighborhood associations, stakeholders and\nprivate citizens.\n3. Manages the process of consultant selection and design contracting in accordance with\napplicable procurement guidelines. Negotiates consultant contracts, use agreements and\nother contracts. Coordinates, monitors, and oversees the work of consultants, technical staff\nand other support personnel as assigned.\n4. Reviews capital project scopes to determine technical requirements, feasibility concerns,\npermitting requirements, cost estimates, right-of-way acquisition, and impacts to adjacent\ninfrastructure. Considers and recommends property acquisitions, materials, construction\nmethods, schedules and technical requirements of capital projects.\n5. Develops comprehensive bid documents for capital projects that are suitable for public\nprocurement procedures including plans, specifications, estimates, permits, proposals and\nother related formwork. Formwork may include documents specific to the use of state and\nfederal funding.\n6. Coordinates capital projects with applicable comprehensive plans, ongoing operations\nprojects, environmental guidance documents, and other departments and agencies.\nCommunicates with a variety of City departments, state and local agencies and local\ngovernments to resolve issues and deal with regulatory compliance and concerns.\n7. Participates in the initial planning of proposed projects including preparation of requests for\nqualifications and/or proposals. Includes collecting, gathering and interpreting engineering\ndata and available information. Solicits requests for qualifications and/or proposals for\nconsulting services. Conducts studies and coordinates surveys for design and construction\nof public works projects. Prepares applications and obtains regulatory permits, including\ndirect coordination with permitting agencies and regulators.\n8. Monitors and manages individual project scope and budget. Evaluates project elements or\nalternatives through project development to meet the financial and schedule constraints\nassigned. Provides justification, information and recommended solutions in regard to\npotential project scope revisions or budget changes for evaluation by the City Engineer.\n9. Responds to inquiries, complaints, or requests for information regarding assigned projects\nfrom other departments, agencies and the general public; provides information and resolves\nconcerns regarding City requirements and processes. Prepares presentations for public\nmeetings, user groups, neighborhood associations and City Council. Forms project specific\nsteering committees; schedules meetings and coordinates input from a variety of outside\ninterests. Discusses project impacts directly with affected property owners, tenants, and\nbusiness owners.\n10. Assists other department staff with the preparation of grant applications. Maintains liaison\nwith grant-funding agencies. Prepares and approves grant funding contracts. Ensures\nprojects comply with grant conditions. Maintains project documentation in accordance with\nstate and federal requirements as applicable to project funding sources. Provides grant\nreporting to funding agencies during design and construction.\nPWEngineerII-Capital.jd.doc\nEngineer II \u2013 Capital Projects Page 3\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nAdvanced knowledge of:\n\u2212 Civil engineering principles, practices, standards, and methods.\n\u2212 Municipal infrastructure design.\n\u2212 Local, state, and federal laws and processes relating to public works projects.\n\u2212 Project management techniques and coordination procedures.\n\u2212 Contract administration principles and practices.\n\u2212 Mathematics and formulas for civil engineering computations.\n\u2212 Presentation formats and procedures; and,\n\u2212 General engineering designs and practices.\n\u2212 Some knowledge of Washington State Department of Transportation (WSDOT) Certified\nAgency documentation requirements and Local Agency Guidelines.\n\u2212 Some knowledge of WSDOT Design and Construction Standards and Specifications.\n\u2212 Some knowledge of Department of Ecology Stormwater Management Manual for Western\nWashington.\n\u2212 Some knowledge of City of Bellingham Municipal Code.\n\u2212 Some knowledge of other local, regional and national standards of design and construction\nas related to municipal infrastructure.\n\u2212 Some knowledge of market trends in public infrastructure design/construction.\nExcellent skills in:\n\u2212 Spreadsheet, database, word processing and related engineering software applications.\n\u2212 Civil engineering software.\n\u2212 Applying civil engineering principles, practices, standards and methods.\n\u2212 Communicating effectively both orally and in writing.\n\u2212 Conducting studies and analyzing information.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\n\u2212 Conveying project scopes to the public and elected officials.\n\u2212 Prioritizing work.\n\u2212 Solving problems.\n\u2212 Meeting timelines and schedules.\n\u2212 Performing engineering mathematical computations.\n\u2212 Interpreting planning documents; and,\n\u2212 Monitoring the work performance of other employees.\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public.\nPWEngineerII-Capital.jd.doc\nEngineer II \u2013 Capital Projects Page 4\nAbility to:\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Operate a computer and other office machinery such as a keyboard, mouse, phone,\nand fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, in close proximity to roadway\ntraffic, noxious fumes, heavy equipment and occasionally in confined spaces with infrequent lifting of\nheavy objects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering or related field.\n\u2212 Two (2) years of experience as a professional engineer (PE) required.\n\u2212 Project management experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Professional Engineer\u2019s license at time of hire required. Must obtain WA State PE license\nwithin 6 months of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree-year driving record prior to hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to\naccept \u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: A. Beatty REVIEWED BY:\nA. Sullivan Chad Schulhauser, Asst. Director\n3/2015 Public Works, Engineering\nREVISED BY: F. Anthony REVIEWED BY:_________________________\nC. Schulhauser Eric Johnston, Director\nR. Delker Public Works\nA. Sullivan\n1/2019\nA.Sullivan\nPWEngineerII-Capital.jd.doc\nEngineer II \u2013 Capital Projects Page 5\n2/2022\nPWEngineerII-Capital.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Engineer II - Development", "Job Title": "Engineer II - Development", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWEngineerII-Development.jd.pdf", "SharePoint List ID": "295", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWEngineerII-Development.jd.pdf", "pdf_file": "PWEngineerII-Development.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Engineer II - Development UNION: 231\nSG: 8\nDEPARTMENT: Public Works, Engineering CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for performing professional-level engineering work activities and analysis for private\ndevelopment improvement project review and management. This includes construction projects\ninvolving water distribution, sewer collection and conveyance, stormwater management and\nconveyance, street systems, environmental resources, bridges, buildings, traffic and illumination,\nelectrical, treatment facilities and other municipal facility construction. Coordinates project\npermitting activities, reviews and prepares plans and specifications, manages project budgets, and\nauthorizes project change orders. Has significant public contact with private consultants, engineers,\ndevelopers, contractors, and the general public. Performs a variety of engineering duties related\nspecifically to the water, stormwater, and sewer utility including hydraulic analysis and modeling,\nresearch, comprehensive planning, long-range capital planning and treatment facility design and\nassessments. This position may periodically rotate among other Project Engineer assignments.\nSUPERVISORY RELATIONSHIP:\nReports to Public Works Development Manager, who assigns and reviews work. Works under\ngeneral guidance and direction and according to applicable City regulations, policies, guidelines,\nand appropriate engineering standards. Provides guidance and serves as a technical resource to\nmanagers, engineers, technicians, inspectors, others within the Public Works Department, Fire\nDepartment, Planning Department, and Building Services. Assigns tasks to, directs and oversees\nthe work of administrative staff, technicians, and lower classified Engineers in the administration of\ndevelopment projects as assigned. May be assigned to act as lead position within the Development\nUnit of Public Works Engineering in the absence of the Development Manager.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages assigned private development projects and related activities. Includes plan review\nand coordination, contract and permit preparation and management, construction over-sight,\nrecommending and approving materials, approving schedules, resolving problems,\nnegotiating change orders, monitoring construction progress, maintaining records of\ncontracts and projects in progress, performing on-site inspections, and approving final\nacceptance of projects.\n2. Coordinates, monitors, evaluates, and organizes the performance of and assigns work to\nprofessional and technical staff and other support personnel assigned either through special\nprojects or extra work assignments.\n3. Analyzes existing water, stormwater, street, and wastewater systems; develops, organizes,\nand maintains system computer models; prepares and develops plans for system\nreplacement and upgrading; prepares feasibility studies, technical reports and engineering\nPWEngineerII-Development.jd.doc\nEngineer II - Development Page 2\nalternatives for capital improvements; calculates fire flow estimates and water demands,\nsewer flows and capacities; develops guidelines and standards; plans future improvements\nto provide capacity for growth and expansion of the City.\n4. Coordinates the City\u2019s Utility Service Zone Extension Program: completes feasibility studies;\narranges necessary meetings; oversees the application process, coordinates City policy\nchanges with various City departments, local governmental agencies and the general public;\nmakes formal presentations to City Council.\n5. Manages the City\u2019s Latecomer Program: assures compliance with adopted City ordinances:\nmakes recommendations to the Director of Public Works on changes to the program;\nconducts an annual review of the fiscal elements of the program; formulates conclusions\nand makes recommendations for adjustments to fees and/or fee structures.\n6. Participates in the initial planning of proposed projects and plans including preparation of\nrequests for proposals. Prepares and monitors the preparation of project reports,\ncomprehensive plans, designs, plans, drawings, specifications, estimates, spreadsheets,\nand graphic presentation materials for public works construction projects and plans.\nIncludes collecting, gathering, and interpreting engineering data for more complex\nengineering projects. Solicits requests for proposals for consulting services and manages\nand monitors consultant contracts. Conducts studies and coordinates surveys for design\nand construction of public works projects. Prepares applications and obtains regulatory\npermits.\n7. Represents the Department on issues related to water, wastewater, storm water, and\nstreets; provides information; prepares inter-local agreements and communicates with a\nvariety of City departments, state and local agencies and local governments to resolve\nissues and deal with regulatory compliance and concerns.\n8. Responds to inquiries, complaints, or requests for information from other departments,\nagencies and the general public; provides information and resolves concerns regarding City\nrequirements and processes.\nADDITIONAL WORK PERFORMED:\n1. Assists other department staff with the preparation of grant applications.\n2. May be assigned to manage public improvement projects and related activities.\n3. May act as the lead position within the Development Unit of Public Works\nEngineering, as assigned.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Civil engineering principles, practices, standards, and methods.\n\u2212 Hydraulic modeling and software.\n\u2212 Municipal infrastructure design.\n\u2212 Local, state, and federal laws and processes relating to public works projects.\nPWEngineerII-Development.jd\nEngineer II - Development Page 3\n\u2212 Project management and coordination techniques.\n\u2212 Contract administration principles and practices.\n\u2212 Mathematics and formulas for civil engineering computations.\n\u2212 Presentation formats and procedures; and,\n\u2212 General engineering designs and practices.\n\u2212 Some knowledge of WSDOT Design and Construction Standards and Specifications.\n\u2212 Some knowledge of Department of Ecology Stormwater Management Manual for Western\nWashington.\n\u2212 Some knowledge of City of Bellingham Municipal Code.\n\u2212 Some knowledge of Federal, State, and Local requirements as related to ADA.\nExcellent skills in:\n\u2212 Spreadsheet, database, word processing and related engineering software applications.\n\u2212 Civil engineering software.\n\u2212 Applying civil engineering principles, practices, standards and methods.\n\u2212 Communicating effectively orally and in writing.\n\u2212 Conducting studies and analyzing information.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\n\u2212 Prioritizing work.\n\u2212 Solving problems.\n\u2212 Meeting timelines and schedules.\n\u2212 Performing engineering mathematical computations.\n\u2212 Interpreting planning documents.\n\u2212 Developing and facilitating utility programs; and,\n\u2212 Monitoring the work performance of other employees.\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public.\nAbility to:\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Operate a computer and other office machinery such as a keyboard, mouse, phone,\nand fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Occasionally traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, in close proximity to roadway\ntraffic, noxious fumes, heavy equipment and occasionally in confined spaces with infrequent lifting of\nheavy objects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering or related field.\nPWEngineerII-Development.jd\nEngineer II - Development Page 4\n\u2212 Two (2) years of experience as a professional engineer (PE) required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Professional Engineer\u2019s license at time of hire required. Must obtain WA State PE License\nwithin 6 months of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree-year driving record prior to hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to\naccept \u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: C. Powers REVIEWED BY:_________________________\nL. McGowan-Smith/ Chad Schulhauser, Asst. Director\n2/05 Public Works, Engineering\nB. Baldwin\nJ. Bennett\nC. Schulhauser\nR. Delker\n1/19\nA.Sullivan REVIEWED BY:__\n2/22 Eric Johnston, Director\nPublic Works\nPWEngineerII-Development.jd"}
{"Department": "Public Works", "Job Title Sort": "Engineering Manager", "Job Title": "Engineering Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWEngineeringManager.jd.pdf", "SharePoint List ID": "263", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PWEngineeringManager.jd.pdf", "pdf_file": "PWEngineeringManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Engineering Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Public Works, Engineering CS:N\nFLSA:Y\nEEO4CODE:PR\nJOB SUMMARY:\nManages capital construction functions of the Public Works Engineering Division. Oversees or directly\nperforms engineering and contract management on all City-funded public works street, water, sanitary\nsewer, storm, traffic and illumination projects. Supervises Capital project staff; participates in the\nidentification, analysis and resolution of system needs and long-range planning.\nSUPERVISORY RELATIONSHIP:\nReports to Assistant Director of Public Works (Engineering). Works independently under general\nguidance and direction and according to applicable City, state, and federal regulations, policies,\nguidelines and appropriate engineering standards. Provides guidance and serves as a resource to\nmanagers, technicians, inspectors, financial services personnel, and others within the Department.\nSupervises professional and technical staff. May act in the capacity of the City Engineer as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, coordinates, assigns, evaluates and approves the work of professional and\ntechnical staff in the Capital section of the Engineering Division. Provides technical assistance,\nguidance and training as needed. Resolves problems between contractors or consultants and City\nstaff.\n2. Develops, plans and oversees implementation of capital programs for the City to ensure\neffective completion of projects in compliance with budgetary, regulatory and schedule\nguidelines. Participates in public meetings and oversees staff in conducting feasibility\nstudies, preparing cost estimates, assessing environmental impacts, and securing project\npermits.\n3. Coordinates and oversees project plans and specifications. Analyzes bids for award of\ncontracts and administers construction contracts. Approves design changes. Approves\nprogress payments to contractors. Addresses inquiries and complaints from property\nowners.\n4. Oversees and coordinates with capital engineers in selecting and managing consultants for\ncapital improvement projects. Negotiates contracts, estimates costs, schedules work and\nmonitors work for compliance with specifications and completeness. Provides information\nand assistance as needed and expedites decisions on critical issues.\n5. Supervises assigned professional and technical staff including Engineering Assistant,\nEngineer-in-Training, Engineer I and Engineer II. Evaluates performance, participates in\nhiring and delivers corrective action as appropriate.\nPWEngineeringManager.jd.doc\nEngineering Manager Page 2\nADDITIONAL WORK PERFORMED:\n1. Provides technical assistance and serves as technical resource to City staff, consultants,\ncontractors and the public in matters relating to public works projects; receives and responds to\ninquiries and complaints.\n2. Performs related work as assigned within the scope of the classification.\n3. May act as the City Engineer in the City Engineer\u2019s absence.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Thorough knowledge of civil engineering principles, practices, methods, and processes.\n- Thorough knowledge of applicable local, state and federal laws, codes and standards\nrelated to public works projects and utilities.\n- Municipal infrastructure design.\nWashington State Department of Transportation (WSDOT) Certified Agency documentation\nrequirements and Local Agency Guidelines.\n- WSDOT Design and Construction Standards and Specifications.\n- Department of Ecology Stormwater Management Manual for Western Washington.\n- Thorough knowledge of effective supervisory practices.\nSkill in:\n- Spreadsheet, database, word processing and related engineering software applications.\n- Civil engineering software.\n- Applying civil engineering principles, practices, standards and methods.\n- Communicating effectively both orally and in writing.\n- Conducting studies and analyzing information.\n- Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\n- Conveying project scopes to the public and elected officials.\n- Prioritizing work.\n- Solving problems.\n- Meeting timelines and schedules.\n- Performing engineering mathematical computations.\n- Interpreting planning documents; and,\n- Monitoring the work performance of other employees.\n- Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public.\n-\nAbility to:\n- Plan, organize, coordinate, assign and evaluate the work of professional staff.\n- Communicate effectively, both orally and in writing.\n- Provide comprehensive planning related to public works projects.\n- Implement effective public works projects.\nPWEngineeringManager.jd.doc\nEngineering Manager Page 3\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse\nphone, and fax machine;\n\u2212 Read engineering plans and a typeset page;\n\u2212 Receive and communicate accurate information and ideas with others;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Occasionally traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, in close proximity to roadway traffic,\nnoxious fumes, heavy equipment and occasionally in confined spaces with infrequent lifting of heavy\nobjects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor's degree in civil engineering or related field.\n- Six (6) years of experience as a professional engineer (PE) required.\n- Five years of progressively responsible experience related to public works project management\nof street, water, sanitary sewer and storm water systems.\n- At least one year of experience in a Supervisory or Lead roll preferred.\n- A combination of education and experience which would provide the applicant with the\nnecessary skills, knowledge and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- License as a Professional Engineer in Washington State.\n- Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire.\n- Employment contingent upon passing a criminal background check.\nPREPARED BY: Larry Leicht REVIEWED BY:\nMK/Charlotte Sellin Chad Schulhauser\n6/93 Asst. Public Works Director\nREVISED BY: Tom Rosenberg\nLarry Leicht Eric Johnston\nSteve Mahaffey Public Works Director\n2/96\nRory Routhe\nAndy Rowlson\n8/02\nPWEngineeringManager.jd.doc\nEngineering Manager Page 4\nL. McGowan-Smith\nC. Powers\n1/05\nA.Sullivan\nC. Schulhauser\n3/23\nPWEngineeringManager.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Engineer-In-Training/Engineer I", "Job Title": "Engineer-In-Training/Engineer I", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWEngineerEIT-I.pdf", "SharePoint List ID": "572", "Salary Grade": "3/6", "pdf_url": "https://cob.org/wp-content/uploads/PWEngineerEIT-I.pdf", "pdf_file": "PWEngineerEIT-I.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Engineer-In-Training/Engineer I UNION: 231\nSG:3/6\nDEPARTMENT: Public Works, Engineering CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for performing professional level engineering work activities and analysis. These\npositions support a variety of capital improvement and private development projects and public\nworks construction. Performs or assists in performing the review of designs and plans, gathering\nand compiling data, tracking and coordinating projects and resolving complaints. Reviews proposals\nand plans for compliance with federal, state, local and City regulations and codes. Performs\ntechnically complex research and makes decisions regarding methodologies that will be used for\nanalysis. This position may periodically rotate among assignments in the Capital and Development\ndivisions.\nSUPERVISORY RELATIONSHIP:\nReports to assigned Engineering management staff. The Engineer-In-Training receives oversight\nand work direction from a professional engineer. The Engineer I receives guidance and instruction\nfrom the Engineer II and Engineering management staff on more complex projects. Works\naccording to applicable City regulations, policies, guidelines, and appropriate engineering\nstandards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Independently performs a variety of professional engineering tasks within the framework of\nestablished policies and guidelines and sound engineering practices.\n2. Prepares or assists in preparing engineering analyses for the effective planning of projects;\nperforms research related to the financing, technology, environmental impact and legal\nissues of a program or project.\n3. Prepares plans, maps, exhibits, drawings, charts and graphs and provides technical data in\nsupport of projects.\n4. Performs review of engineering plans, reports and calculations submitted by customers or\nconsultants.\n5. Prepares or assists in preparing specifications for structures or projects requiring application\nof engineering knowledge.\n6. Plans or assists in planning, coordinating and monitoring work on uncomplicated capital or\nprivate development projects.\nAssociate Engineer/Engineer I Page 2\n7. Assists in preparing and evaluating Requests for Qualifications (RFQ) and Requests for\nProposals Proposal (RFP)\n8. Coordinates with construction inspectors in ensuring conformance with plans and\nspecifications for Public Works projects.\n9. Responds to inquiries, complaints, or requests for information from other departments,\nagencies and the general public; provides information and resolves concerns regarding City\nrequirements and processes.\nADDITIONAL WORK PERFORMED:\n1. Assists other department staff with the preparation of grant applications.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Civil engineering principles, practices, standards, and methods.\n\u2212 Hydraulic modeling and software.\n\u2212 Municipal infrastructure design.\n\u2212 Local, state, and federal laws and processes relating to public works projects.\n\u2212 Project management and coordination techniques.\n\u2212 Contract administration principles and practices.\n\u2212 Mathematics and formulas for civil engineering computations.\n\u2212 Presentation formats and procedures; and,\n\u2212 General engineering designs and practices.\n\u2212 Some knowledge of WSDOT Design and Construction Standards and Specifications.\n\u2212 Some knowledge of Department of Ecology Stormwater Management Manual for Western\nWashington.\n\u2212 Some knowledge of City of Bellingham Municipal Code.\n\u2212 Some knowledge of Federal, State, and Local requirements as related to ADA.\nExcellent skills in:\n\u2212 Spreadsheet, database, word processing and related engineering software applications.\n\u2212 Civil engineering software.\n\u2212 Applying civil engineering principles, practices, standards and methods.\n\u2212 Communicating effectively orally and in writing.\n\u2212 Conducting studies and analyzing information.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\n\u2212 Prioritizing work.\n\u2212 Solving problems.\n\u2212 Meeting timelines and schedules.\n\u2212 Performing engineering mathematical computations.\n\u2212 Interpreting planning documents.\n\u2212 Developing and facilitating utility programs; and,\n\u2212 Monitoring the work performance of other employees.\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public.\nPWEngineer-Assoc-I.jd\nAssociate Engineer/Engineer I Page 3\nAbility to:\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Fine finger dexterity to manipulate computer keyboard, mouse, files and papers;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Communicate verbally, in person and by telephone;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Occasionally traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, in close proximity to roadway\ntraffic, noxious fumes, heavy equipment and occasionally in confined spaces with infrequent lifting of\nheavy objects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nThis job description documents the full range of duties for an Engineer-In-Training/Engineer I at the\nCity of Bellingham. Positions will be filled at the appropriate level based on requisite experience and\ntraining.\nIncumbents in the Engineer-In-Training position may receive a non-competitive promotion when\nthey meet minimum experience and training requirements for the next level and demonstrate\ncapability to perform the full range of functions independently under general supervision and\nguidance, provided adequate work and funding is available.\nEngineer-In-Training\n\u2212 Bachelor's degree in civil engineering from an accredited college or university.\n\u2212 Engineer-In-Training certification within 6 months of hire.\n\u2212 Demonstrated experience in Auto CAD preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nEngineer I\n\u2212 Bachelor's degree in civil engineering from an accredited college or university.\n\u2212 Professional Engineer\u2019s license at time of hire required. Must obtain WA State PE License\nwithin 6 months of hire.\n\u2212 Four (4) years of experience in the engineering field required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nPWEngineer-Assoc-I.jd\nAssociate Engineer/Engineer I Page 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree-year driving record prior to hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to\naccept \u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY:_________________________\n1/22 Chad Schulhauser, Asst. Director\nPublic Works, Engineering\nREVIEWED BY:__\nEric Johnston, Director\nPublic Works\nPWEngineer-Assoc-I.jd"}
{"Department": "Information Technology Services", "Job Title Sort": "Enterprise Applications Manager", "Job Title": "Enterprise Applications Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "ITEnterpriseApplicationsManager.pdf", "SharePoint List ID": "63", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/ITEnterpriseApplicationsManager.pdf", "pdf_file": "ITEnterpriseApplicationsManager.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Enterprise Applications Manager E-PLAN\nSG:E2-13\nCS:N\nFLSA:N\nDEPARTMENT: Information Technology Services EEO/SOCCODE:PR/11-3021\nJOB SUMMARY:\nThe Enterprise Applications Manager provides strategic leadership and oversight for the City\u2019s\nenterprise applications systems, ensuring effective utilization of technology to support and enhance\nbusiness operations across all departments. Responsible for the implementation, development, and\ncontinuous improvement of enterprise applications, aligning technology solutions with organizational\ngoals. Collaborates with business system owners, IT divisions, and vendors to ensure applications\nmeet evolving business needs, while also contributing to IT strategic planning and future growth\ninitiatives. Oversees the full lifecycle of applications management, from configuration and enhancement\nto risk mitigation and compliance with security and regulatory standards.\nProvides supervision and direction to the Application Division staff fostering a culture of innovation,\ncollaboration, and professional growth. Oversees project portfolio management; coordinates resources,\ntimelines, and budgets to ensure successful delivery of application-related initiatives. Participates in IT\nleadership and technical teams, driving improvements in city-wide technology standards, policies, and\noperations. Responsible for vendor and stakeholder management, contract negotiations, and budget\noversight, ensuring optimal use of resources while maintaining high quality service. Keeps current with\nemerging technologies and municipal trends to guide continuous evolution of the City\u2019s enterprise\napplication systems.\nSUPERVISORY RELATIONSHIP:\nReports to the Information Technology Services Director (ITSD). Works independently under applicable\nCity, state, and federal regulations, policies, guidelines and standards. Supervises Applications\nDivision staff. Provides oversight and assistance to systems and technical staff in other departments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides strategic leadership and oversight of the City\u2019s applications systems promoting\neffective utilization and continuous enhancement of business solutions. Manages\nimplementation, development, and services delivery of enterprise systems including strategic\nplanning, coordination, prioritization, and goal setting. Collaborates with business system\nowners and leaders to understand business needs and translate them into actionable\ntechnology solutions. Serves as a liaison between IT divisions, City departments, and vendors\nto ensure applications meet business requirements and objectives. Assists with developing\nfuture growth plans, IT strategic plans and service level agreements, providing vision and\njustification for new technology advancements.\n2. Oversees and coordinates the lifecycle, configuration and enhancement of all City enterprise\napplication systems and other business-critical systems. Works closely and collaborates with IT\nSystems Analysts, other City Departments Business Systems Analysts and stakeholders to\nidentify and prioritize enhancements that improve efficiency, functionality, and performance.\nEnterprise Applications Manager Page 2\nFacilitates and encourages continuous process improvements related to both technology and\nbusiness function enhancements. Utilizes feedback mechanisms and analytics to evaluate the\nsuccess of enhancements and guide future changes.\n3. Manages the Applications Division team which consists of analysts, project managers and\ndevelopers. Provides leadership, mentorship, and professional development fostering a culture\nof innovation, teamwork, trust, respect, collaboration and excellence. Plans, organizes,\ncoordinates, assigns, and evaluates work and ensures timely completion of duties. Conducts\nweekly 1:1 meetings with direct reports checking on work balance, goals and accomplishments.\nConducts annual performance evaluations on assigned staff. Provides coaching and corrective\naction in consultation with the ITSD Director and Human Resources as needed.\n4. In coordination with and in support of the ITSD Director, manages requests for departmental\nsystems, enterprise system upgrades and enhancements. Leads project portfolio management\nand prioritization process for the department. Oversees scheduling and resource allocation of\nApplications Division projects, upgrades and patches with other IT divisions and department\nstaff. Coordinates communication on system and project status with other City departments.\n5. Assist with budget preparation including forecasting staffing, equipment, and project needs.\nCollaborates with the IT Leadership Team and department management to prepare and\noversee capital requests for enterprise system implementations and enhancements. Monitors\nand manages the approved budget; monitors expenditures, and recommends adjustments as\nneeded. Sets improvement priorities based on budget and presents recommendations to the\nSystems Steering Committee. Manages and monitors software contracts and Computer\nInfrastructure Improvement Fund (CIRF) expenditures, proactively identifying necessary budget\nadjustments based on contract changes.\n6. Manages relationships with third-party vendors, ensuring they meet contractual obligations and\ndeliver high-quality services. Negotiates contracts, service level agreements (SLAs), and\nlicensing agreements. Communicates effectively with stakeholders at all levels, keeping them\ninformed of project progress and any potential issues.\n7. Reviews project requests for the Applications Division, assigns staff to review IT requirements,\nand oversees the application request checklist process. Ensures technology contract\nnegotiations follow best practices and comply with City and department contracting processes.\nCoordinates and oversees project management for projects assigned to or lead by the\nApplications Division. Ensures that implementation and enhancement projects are fully\noperationalized through development of service level agreements, knowledge base support and\ntraining documentation, and tiered support development and training.\n8. Serves on the IT Leadership Team, Technical Management Team and Security Team,\ncontributing to the improvement of City technology, policies, standards and operations.\nLeverages Information Technology Information Library (ITIL) and other management framework\nto establish standards and best practices for application services.\n9. Identifies and manages risks associated with application operations and enhancements,\nincluding data security, regulatory compliance, and system downtime. Ensures applications\nadhere to security standards, regulatory requirements, and City of Bellingham policies.\nDevelops contingency plans and conduct regular audits to ensure application resilience and\nsecurity.\n2\nEnterprise Applications Manager Page 3\n10. Maintains current knowledge of trends and developments in the IT field. Researches and\nevaluates the use of new applications, technology, standards and equipment. Assists the ITSD\nin planning for future acquisitions and upgrades to equipment and software.\nADDITIONAL WORK PERFORMED:\n1. Serves as backup to lower level staff and to the ITSD to ensure the continuity of all services and\nsupport across systems and applications.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 In-depth understanding of enterprise application systems (e.g., ERP, CRM, financial systems,\nHRIS, public safety).\n\u2212 Knowledge and skills in utilizing application software which include, but are not limited to,\nWindows, Microsoft Office Suite, and related end user software and support best practices.\n\u2212 Familiarity with IT service management frameworks such as ITIL, and project management\nmethodologies (e.g., Agile, Waterfall).\n\u2212 Risk management principles, including security best practices for enterprise applications.\n\u2212 Proficient in developing IT strategic plans, growth roadmaps, and service level agreements.\n\u2212 Municipal government operations and how technology supports public sector functions.\n\u2212 City and department policies and procedures including work processes and labor contract\nprovisions.\n\u2212 Expertise in managing large-scale IT projects, including system upgrades, integrations, and new\nimplementations.\n\u2212 Project portfolio management, resource allocation, and prioritization strategies.\n\u2212 IT budgeting processes, cost forecasting, and financial management related to software\nprocurement, licensing, and contracts.\n\u2212 Vendor negotiation, contract management, service level agreements (SLAs), and licensing\nagreements.\n\u2212 Information technology contract negotiations and administration procedures, practices,\ntechniques, and applicable laws.\nSkills in:\n\u2212 Strong analytical skills to assess business requirements and translate them into actionable\ntechnology solutions.\n\u2212 Excellent verbal and written communication skills for interacting with stakeholders, technical\nteams, and vendors.\n\u2212 Strong leadership, mentoring, and team-building skills with the ability to foster a collaborative,\ninnovative work environment.\n\u2212 Strong management skills including planning, organizing, problem analysis, decision-making,\nresource management, and time management.\n\u2212 Understanding of regulatory requirements, data privacy laws, and compliance standards\nrelevant to public sector IT systems.\n\u2212 Developing project plans, timelines, and budgets to ensure on-time, within-budget project\ncompletion.\nAbility to:\n3\nEnterprise Applications Manager Page 4\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents, and to develop compliance programs as\nneeded.\n\u2212 Stay current with technological trends and advancements, and apply them to improve municipal\noperations.\n\u2212 Identify system inefficiencies and recommend process improvements.\n\u2212 Proactively identify risks related to application performance, security, and compliance, and\nimplement mitigation strategies.\n\u2212 Manage performance, provide constructive feedback, and support professional development of\nstaff.\n\u2212 Make sound, data-driven decisions under pressure, balancing technical needs with budgetary\nconstraints.\n\u2212 Ability to work effectively with diverse teams across multiple departments, fostering a culture of\nopen communication and teamwork.\n\u2212 Effectively allocate resources, manage time, and meet deadlines.\nAlign technology initiatives with organizational goals and long-term strategic plans.\n\u2212 Facilitate decision-making meetings and other governance processes\n\u2212 Oversee a diverse project portfolio, ensuring successful delivery of multiple, concurrent projects.\n\u2212 Coordinating cross-departmental teams and managing competing priorities.\n\u2212 Prepare written reports and status information related to project goals and status.\n\u2212 convey complex technical information to non-technical audiences.\n\u2212 Excellent organization, time management, problem solving, technical troubleshooting, and\nplanning skills.\n\u2212 Work on several projects concurrently.\n\u2212 Establish and maintain effective working relationships with other employees, City officials,\nrepresentatives of other government agencies and community groups and the general public.\n\u2212 Maintains confidentiality of sensitive files, data and materials accessed, discussed, or observed\nwhile working with City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 May need to sit or stand for long periods of time;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Occasionally transport components weighing up to 25 pounds;\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation with long periods of remaining\nstationary. The work environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field.\n\u2212 Six (6) or more years of progressively responsible experience in technology project\nmanagement, Information Technology management, or applications systems support.\n4\nEnterprise Applications Manager Page 5\n\u2212 Four (4) years of application systems support with at least two (2) years of enterprise systems\nsupport.\n\u2212 Two (2) years of supervisory and/or management experience.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe skills, knowledge, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to perform systems work\noutside of normal business hours.\nPREPARED BY: L. Hill REVIEWED BY:\nM. Mulholland Don Burdick, ITSD\n11/06\nM. Mulholland\nA. Sullivan\n4/14\nD. Burdick\nA. Silva\n03/24\n5"}
{"Department": "Information Technology Services", "Job Title Sort": "Enterprise Systems Architect", "Job Title": "Enterprise Systems Architect", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITEnterpriseSystemArchitect.pdf", "SharePoint List ID": "646", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/ITEnterpriseSystemArchitect.pdf", "pdf_file": "ITEnterpriseSystemArchitect.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Enterprise Systems Architect UNION:231\nSG:8\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO/SOCCODE:PR/15-1243\nJOB SUMMARY:\nThe Enterprise Systems Architect is responsible for the design of integrations between City technology\nplatforms and business systems and serves as an expert on application technology platforms and\ncustom software development. The position provides leadership for software development operations,\nincluding full stack development, application development on the OnBase solution platform, and\nintegration development. The Enterprise Systems Architect is responsible for establishing development\nstandards, procedures and best practices for the development of system solutions. This includes\nsource control, documentation, code review, quality assurance, secure development, life cycle\nmanagement, and all other development practices.\nThe Enterprise Systems Architect provides project management, training, direction and coordination to\nCity business partners and IT staff on the effective use of City platforms and integrations to maximize\nthe benefits and results of technology projects. Develops and recommends strategies to the IT\nleadership team for continuous improvement of platforms, technologies, and services that support\napplication systems and implements strategic plans to assist in providing modern technology and data\nservices that support the technology goals across the City.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Information Technology Applications Manager. Works under general\nsupervision and the guidance of applicable federal, state and local statutes, regulations, policies,\nprocedures and contractual agreements. Work is periodically reviewed to verify compliance with\npolicies, procedures, and standards. Oversees, directs, evaluates and provides guidance to staff\nassigned to perform system development projects and ITSD staff directly responsible for system\ndevelopment.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Researches, evaluates, and recommends new technologies, frameworks, and tools to\nimprove the development process and the City\u2019s core technology architecture. Identifies and\nrecommends adoption of new technology and platforms to enable the City to achieve the\ngoals of the technology strategic plan and business objectives. Remains current with\nemerging trends in software development and platforms. Continuously enhances skills and\nknowledge. Proposes changes and provides budget requests for technology platforms and\ndevelopment tools. Implements approved and funded application platforms and technology.\n2. Responsible for architecting and developing integrations with core city systems and\ntechnology platforms. Designs integrations by performing or leading technical staff in\nanalyzing systems, defining objectives and requirements, and creating development and\nIT Application Architect (1)\nimplementation plans. Sets best practices and provides direction and mentoring on all\nintegration development, including those developed by third parties and business partners.\nProvides or reviews integration documentation for operational use and support and may\nprovide training to support staff in diagnosing and resolving associate trouble tickets.\n3. Designs and architects OnBase solutions to meet the needs of departments and\\or\nworkgroups with a goal of sustainability and replicability. Ensures system scalability, reliability,\nand performance. Configures OnBase workflows, document types, and user groups to meet\norganizational needs. Develops custom scripts, interfaces, and applications to extend OnBase\nfunctionality.\n4. Works with technology staff and business partners to ensure compliance in all development\nand platform-based solutions with applicable regulations and City policies. Establishes\nprocedures, and practices for development services based on industry best practices for\ndevelopment operations. Regularly reviews development work to verify compliance. Provides\ntraining and constructive feedback to business partners and IT staff to ensure compliance.\nEstablishes reference documentation for the standards, procedures, and practices for use by\nstaff performing development work. Educates staff that perform development on the\nstandards, procedures, and practices to provide solutions that adhere to compliance\nrequirements.\n5. Maintains a comprehensive knowledge of the core system platforms used within the city and\nthe integration functions and capabilities. Provides expert level consulting and proposes\nappropriate solutions in response to service requests for system solutions. Provides\ncomprehensive information, well-considered recommendations, potential consequences,\nrequirements and possible technology alternatives to support informed decision-making and\nensure solutions align with the goals and objectives of the request.\n6. Implements and utilizes standards and best practices to provide for secure development\nprocesses. Evaluates systems proposed for use by the City to identify potential issues with\nthird-party development practices. Participates on the ITSD security team to inform and assist\nwith development of security plans for City technology.\n7. Utilizes Information Technology Infrastructure Library (ITIL) based continuous process\nimprovement methodologies to maintain and update developed system solutions and\napplications. Provides a schedule for custom system solution review and consultation to\nsupport the life cycle of the solution. Works with key staff responsible for business decisions\nfor applications to identify, plan and implement changes to system solutions.\n8. Reviews all viable proposals for new systems or changes in comparison with existing\napplication systems. Performs analysis to ensure that the City is effectively leveraging current\napplication systems, platform technology, and development opportunities to support cost\neffective solutions and achieve the City\u2019s goals. Provides recommendations for proposals\nwhere acquiring a purchased solution is determined to be the best alternative.\n9. Assists with growing the knowledge and skills of technology staff performing development\nservices for the City. Provides training, documentation, references, and consultation to assist\nstaff to successfully perform development services to the standards established for the City.\n10. Establishes and documents coding and application development best practices, and\nprocedures for city staff, vendors, and business partners. Educates and mentors staff on\ndevelopment processes, source control, testing, deployments, updates, code review, and\nsecurity. Works with staff, the Applications Manager, and the IT Director to address and\nresolve concerns with development practices.\nIT Application Architect (2)\n11.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May provide backup to System Process Analysts for their assigned applications and technology\nroles and responsibilities in urgent situations.\n3. May be required to respond as directed by the Application Manager, Network Administrator or\nITSD Director to significant technology events or system compromises, which prevent delivery\nof essential City services.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Expert on full stack design and development of multi-user application solutions.\n\u2212 Expert on software architecture and design principles.\n\u2212 Expert on DevOps practices and standards.\n\u2212 Expert on web application development technologies and languages including JSON, current\nversions of component-based frameworks and tools such as Angular, the .NET framework,\n.NET Core, C++, SQL, and Power Shell.\n\u2212 Comprehensive knowledge of development security standards and practices.\n\u2212 Extensive knowledge of the Microsoft SQL Server database system and data classification and\nmanagement.\n\u2212 Extensive knowledge in the use of technology tools for analysis and development.\n\u2212 Thorough knowledge of project management methodologies and frameworks\n\u2212 Thorough knowledge of complex software application environments including multi-tier systems;\nhosted and remote services; web-based applications; and client/server application systems.\n\u2212 Thorough knowledge of the Active Directory domain environment and the Azure Active Directory\ndomain environment.\n\u2212 Thorough knowledge of regulatory standards including PCIDSS, HIPAA, and CJIS.\n\u2212 Understanding of the ITIL (Information Technology Information Library) framework and\npractices.\nSkills in:\n\u2212 Excellent skills in system analysis, debugging, and problem-solving.\n\u2212 Excellent skills in planning, organization, and time management.\n\u2212 Excellent communication skills.\n\u2212 Excellent skills in change management.\n\u2212 Excellent attention to detail.\n\u2212 Strong skills in supervision and leadership.\n\u2212 Strong documentation skills.\nAbility to:\n\u2212 Provide high quality application development services and consultation.\n\u2212 Provide training for technical staff at all levels of technical experience and knowledge.\nIT Application Architect (3)\n\u2212 Develop technical staff to become skilled software system developers.\n\u2212 Establish and manage system development standards, procedures, and practices.\n\u2212 Provide governance and leadership for development operations.\n\u2212 Research and recommend strategy for the evolution of software technology.\n\u2212 Communicate clearly with all levels of the organization.\n\u2212 Provide continuous process improvement.\n\u2212 Ensure data integrity, reliability, currency, accuracy, efficiency, and security.\n\u2212 Work well in a collaborative team environment.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Consistently complete expected body of work within established deadlines.\n\u2212 Ability to maintain security and confidentiality of systems and records while adhering to security\npolicies and procedures.\n\u2212 Physical ability to perform the essential functions of the job including:\n- Detect, diagnose and resolve data on a screen, signage and labels. Detect and\nevaluate sound quality and distinguish tones.\n- Operate a keyboard and other computer equipment and devices.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation with long periods of remaining\nstationary. The work environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems management, or other IT field. MIS\ndegree preferred.\n\u2212 At least 6 years of experience using current technology to perform application development\nrequired including:\n\u2212 a minimum of two (2) years in a senior or lead developer role.\n\u2212 a minimum of five (5) years of progressively responsible experience in the design,\nimplementation, and support of business integrations.\n\u2212 a minimum of three (3) years of experience developing web applications.\n\u2212 a minimum of two (2) years of experience providing full stack application development.\n\u2212 Experience with software development frameworks required.\n\u2212 Experience providing solutions utilizing electronic document management systems preferred.\n\u2212 Experience providing architecture and development work in a governmental setting preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and ability to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 The following Hyland certifications are required within six months of hire:\no OnBase Administrator.\no OnBase Workflow.\no OnBase Work View.\no OnBase Developer Specialist.\n\u2212 IEEE Professional Software Engineering Master certification is preferred.\n\u2212 Current Microsoft certifications applicable to this job are preferred.\nIT Application Architect (4)\n\u2212 Employment is contingent upon passing a criminal conviction and local background check.\n\u2212 Employment in this position requires Criminal Justice Information System certification within six\nmonths of employment and annual CJIS recertification while in the position.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nPREPARED BY: R. Elsner REV IEWED BY:\nM. Barrett Don Burdick\n4/2024 Director, Information Technology\nServices Department\nREVISED BY:\nIT Application Architect (5)"}
{"Department": "Public Works", "Job Title Sort": "Environmental Coordinator", "Job Title": "Environmental Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWNREnvironmentalCoord.jd.pdf", "SharePoint List ID": "383", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWNREnvironmentalCoord.jd.pdf", "pdf_file": "PWNREnvironmentalCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Environmental Coordinator UNION:231\nSG:5\nDEPARTMENT: Public Works, Natural Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms a variety of professional and technical work and field duties associated with the development\nand implementation of the Natural Resources Division\u2019s Restoration Program. Develops, recommends\nand implements program goals and objectives and evaluates effectiveness. Requires advanced\nknowledge of watershed ecology and environmental sciences as well as a high degree of accuracy\nsince error or negligence may compromise the City's natural resource programs and permits.\nSUPERVISORY RELATIONSHIP:\nReports to the Habitat and Restoration Manager, Natural Resources Division of the Public Works\nDepartment. Works under general supervision and the guidance of City and Departmental policies and\nprocedures. Works with other City departments and outside agencies to comply with all applicable\nlocal, state and federal regulations, policies, guidelines and applicable standards. Administers\nconsultant contracts and supervises the work of lower level staff, interns, work study and/or volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Determines project and program objectives and approach within defined program\nparameters, budgets and staffing.\n2. Develops, coordinates and implements the restoration and fish passage projects to improve\nstream, wetland, upland and marine habitat.,\n3. Designs and implements environmental monitoring and field studies to evaluate status and\ntrends of water and habitat quality and the effectiveness of restoration and mitigation\nprojects and programs.\n4. Originates and manages contracts for consultants for program services including design,\npermitting, field data collection, sample analysis, data analysis, report writing, general\nprogram support, and professional expertise.\n5. Writes grant proposals, manages grant implementation, grant reporting and administration.\n6. Prepares permit applications for Scientific Collection Permits and other permits as needed to\nconduct work and implement programs. Directs and coordinates work under relevant permits\nto ensure regulatory compliance. Prepares and submits all reporting required under permits.\n7. Collects a variety of field data, including but not limited to: water quality, vegetation,\namphibians, birds, mammals, macro invertebrates, fish and wetlands using standards\nestablished by the City of Bellingham and applicable regulatory agencies.\nPage 2\n8. Evaluates and interprets monitoring data utilizing a variety of specialized equipment and\ninstrumentation. Uses various computer programs, databases and spreadsheets to validate,\nanalyze and manage data. Writes scientific, technical and programmatic reports for\nenvironmental monitoring programs. Analyzes monitoring results to identify problem areas\nand implement solutions.\n9. Plans and conducts quality assurance/quality control to ensure compliance with applicable\nregulatory guidelines and standards.\n10. Serves as the City\u2019s Restoration Program representative; coordinates with other City\ndepartments, internal and external committees and state and federal agencies such as the\nDepartment of Ecology and the US Army Corps of Engineers.\n11. Supervises lower level staff, interns, work study and/or volunteers assigned to program\narea. Assigns, supervises and evaluates work; provides training, develops performance\nstandards and monitors performance. Makes recommendations regarding employment\nactions, including discipline, as needed. Participates in the selection of new employees.\n12. Responds to citizen inquiries regarding restoration projects and environmental monitoring.\nPrepares information for public consumption and presents information at public meetings\nand events.\n13. Reviews development applications and provides comments and recommendations to City\nstaff and applicants related to the expertise and knowledge associated with the Restoration\nProgram.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Ecological processes, environmental issues and habitat restoration in the Pacific Northwest.\n\u2212 Physical, biological and chemical monitoring parameters related to water resource\nmanagement, habitat restoration and quality assurance/quality control principals and\ntechniques.\n\u2212 Principles of habitat restoration and environmental science, chemistry, and biology and the\napplication of scientific methods including research methods and statistical analysis.\n\u2212 Appropriate sampling techniques, including assessment of health of wetlands and stream\nhealth.\n\u2212 Working knowledge of applicable state and federal environmental regulations and standards.\n\u2212 Environmental hazards and necessary safety precautions applicable to work environment.\n\u2212 Principles, methods and legal requirements of contract preparation, negotiation and\nadministration.\nSkill in:\n\u2212 Excellent oral communications skills to work with a variety of citizens, City employees, outside\nagencies, contractors and private interest groups.\n\u2212 Excellent written communication skills to develop and write a variety of reports, technical\ndocuments and organizational communications.\n\u2212 Excellent project management skills, including skill in planning, organizing, evaluating, analyzing\nproblems and implementing plans.\n\u2212 Proficiency in using software applications such as spreadsheet, database management,\ngeospatial, presentation and word processing programs.\nPage 3\n\u2212 Supervisory skill including the ability to delegate work and plan, organize and evaluate the work\nof others.\n\u2212 Working with accounting data and using statistical information to develop budgets, grants\napplications and a variety of reports.\nAbility to:\n\u2212 Present complex information in an understandable manner to a variety of citizen groups and\noutside agency representatives, as well as City staff.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Effectively work with co-workers, consultants, contractors, and the public.\n\u2212 Maintain records and prepare necessary technical reports.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Perform outdoor data collection duties under inclement conditions;\n\u2212 Visual acuity to differentiate and key out aquatic biota;\n\u2212 Dexterity to manipulate sampling equipment and computer keyboard;\n\u2212 Adequate hearing for telephone and radio communications;\n\u2212 Stand for long periods of time, including in streams;\n\u2212 Walk up to five miles over and through water and rough terrain on a regular basis;\n\u2212 Frequent lifting of up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors, exposing employee to inclement weather, noise,\nfumes, construction, traffic hazards and environmental hazards. This position requires the ability to walk\nup to 5 miles in and around streams and rivers. Employees are required to use appropriate safety\nequipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelors of Science degree in environmental sciences, ecology, natural resources\nmanagement, fisheries biology, chemistry, general biology, or hydrology. Master's degree is\npreferred.\n\u2212 Three years related work experience conducting habitat restoration or improvements and\necological field studies.\n\u2212 Experience in program development and oversight.\n\u2212 Experience using a variety of computer software systems (word processing, database,\nspreadsheet, geospatial tools (e.g. ESRI products).\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPage 4\nPREPARED BY: REVIEWED BY:\nA. Burns\nA. Sullivan R. LaCroix\n11/2018 Assistant Director of Public Works,\nNatural Resources\nREVISED BY:\nA. Burns\nA. Sullivan\n11/2018\nA. Burns\nE. Weinberg\n11/2024"}
{"Department": "Public Works", "Job Title Sort": "Environmental Mitigation Coordinator", "Job Title": "Environmental Mitigation Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWNRMitigationCoord.jd.pdf", "SharePoint List ID": "478", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWNRMitigationCoord.jd.pdf", "pdf_file": "PWNRMitigationCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Environmental Mitigation Coordinator UNION:231\nSG:5\nDEPARTMENT: Public Works, Natural Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms a variety of professional and technical work and field duties associated with the development\nand implementation of the Natural Resources Division\u2019s Mitigation Program to offset the adverse\nenvironmental effects of land development on wetlands, rivers, streams, lakes and other habitat.\nResearches program requirements, develops, recommends and implements goals and objectives and\nevaluates program effectiveness. Requires advanced knowledge of watershed ecology and\nenvironmental regulations as well as a high degree of accuracy since error or negligence may\ncompromise the City's natural resource programs and permits.\nSUPERVISORY RELATIONSHIP:\nReports to the Habitat and Restoration Manager, Natural Resources Division of the Public Works\nDepartment. Works under general supervision and the guidance of City and Departmental policies and\nprocedures. Works with other City departments and outside agencies to comply with all applicable\nlocal, state and federal regulations, policies, guidelines and applicable standards. Administers\nconsultant contracts and supervises the work of lower level staff, Washington Conservation Corps\nCrews, interns, work study and/or volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates the development and implementation of a Mitigation Bank including researching,\ndeveloping, analyzing and interpreting mitigation banking, in lieu fee program and advanced\nmitigation requirements. Implements banking operation, maintenance and reporting.\n2. Develops tools to coordinate and support effective permittee-responsible mitigation site\nselection.\n3. Manages, implements and monitors individual City mitigation projects.\n4. Reviews development applications and provides comments and recommendations to City staff\nand applicants regarding mitigation program standards and best available science.\n5. Analyzes and assesses mitigation program service needs; establishes program priorities, goals,\ndelivery methods and strategies under the direction of the Habitat and Restoration Manager.\n6. Represents the City of Bellingham while coordinating with other state and federal agencies such\nas the Department of Ecology and the US Army Corps of Engineers to ensure program\ncompliance with applicable regulations, guidelines and standards.\n7. Provides program information to other City departments, outside agencies, internal and external\nboards and committees, and the public.\nPage 2\n8. Originates and manages contracts for consultants for program services including design,\npermitting, field data collection, sample analysis, data analysis, report writing, general program\nsupport, and professional expertise.\n9. Prepares permit applications as needed to conduct work and implement programs.\n10. Collects a variety of field data to monitor mitigation projects including but not limited to:\nhydrology, vegetation, and soils using standards established by the City of Bellingham and\napplicable regulatory agencies. Analyzes data and writes scientific, technical and programmatic\nreports resulting from work. Maintains program databases, files and records.\n11. Plans and conducts quality assurance/quality control. Monitors and evaluates the effectiveness\nof the mitigation program against established standards.\n12. Supervises lower level staff, interns, work study and/or volunteers assigned to program area.\nAssigns, supervises and evaluates work; provides training, develops performance standards\nand monitors performance. Makes recommendations regarding employment actions, including\ndiscipline, as needed. Participates in the selection of new employees.\n13. Writes grant proposals, manages grant implementation, grant reporting and administration in\nsupport of Mitigation and/or Restoration Programs.\nADDITIONAL WORK PERFORMED:\n1. Assists with coordination and implementation of restoration and monitoring projects, as\nassigned.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Ecological processes and environmental issues in the Pacific Northwest.\n\u2212 Federal, State and local program-related codes and regulations, policies and procedures related\nto wetlands, streams, shorelines, and habitat.\n\u2212 Wetland and stream mitigation construction, assessment and monitoring techniques.\n\u2212 Environmental hazards and necessary safety precautions applicable to work environment.\n\u2212 Principles, methods and legal requirements of contract preparation, negotiation and\nadministration.\nSkill in:\n\u2212 Excellent oral communications skills to work with a variety of citizens, City employees, outside\nagencies, contractors and private interest groups.\n\u2212 Excellent written communication skills to develop and write a variety of reports, technical\ndocuments and organizational communications.\n\u2212 Excellent project management skills, including skill in planning, organizing, evaluating,\nanalyzing problems and implementing plans.\n\u2212 Proficiency in using software applications such as spreadsheet, database management,\npresentation and word processing programs.\n\u2212 Supervisory skill including the ability to delegate work and plan, organize and evaluate the work\nof others.\nPage 3\n\u2212 Working with accounting data and using statistical information to develop budgets, grants\napplications and a variety of reports.\n\u2212 Reviewing and analyzing design and construction documents.\nAbility to:\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Effectively work with co-workers and the public.\n\u2212 Present complex information in an understandable manner to a variety of citizen groups and\noutside agency representatives, as well as City staff.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Perform outdoor data collection duties under inclement conditions;\n\u2212 Dexterity to manipulate sampling equipment and computer keyboard;\n\u2212 Adequate hearing for telephone and radio communications;\n\u2212 Ability to stand for long periods of time, including in streams;\n\u2212 Ability to walk up to five miles over and through water and rough terrain on a regular\nbasis;\n\u2212 Frequent lifting of up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors, exposing employee to inclement weather, noise,\nfumes, construction, traffic hazards and environmental hazards. This position requires the ability to walk\nup to 5 miles in and around streams and rivers. Employees are required to use appropriate safety\nequipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelors of Arts degree in environmental studies, planning, or environmental policy or\nBachelors of Science degree in environmental sciences, ecology, natural resources\nmanagement, fisheries biology, chemistry, general biology, or hydrology. Master's degree is\npreferred.\n\u2212 Three years related work experience in wetland and/or stream mitigation.\n\u2212 Experience in program development and oversight.\n\u2212 Experience using a variety of computer software systems (word processing, database,\nspreadsheet).\n\u2212 Professional Wetland Scientist certification is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPage 4\nPREPARED BY: REVIEWED BY:\nR. LaCroix\nA. Sullivan Renee LaCroix\n11/2014 Assistant Director of Public Works,\nNatural Resources\nREVISED BY:\nA. Burns\nA. Sullivan\n11/2018"}
{"Department": "Executive", "Job Title Sort": "Executive Administrative Assistant", "Job Title": "Executive Administrative Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXAdministrativeAssistant.jd.pdf", "SharePoint List ID": "11", "Salary Grade": "E1-8", "pdf_url": "https://cob.org/wp-content/uploads/EXAdministrativeAssistant.jd.pdf", "pdf_file": "EXAdministrativeAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Executive Administrative Assistant E-PLAN\nSG:E1-8\nDEPARTMENT: Executive CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nProvides high level administrative support to the Deputy Administrator, Mayor and executive team.\nResponsible for coordinating agenda bills for the mayoral review process and processing liquor and\nmarijuana license applications. Responsibilities also include office management and the administrative\nfunctions of the Executive Department including records management and budget preparation and\nmonitoring. Work requires a high degree of confidentiality and discretion in a publicly-sensitive\nenvironment.\nSUPERVISORY RELATIONSHIP:\nReports to, and receives assignments from the Deputy Administrator. Works both independently and\nunder general supervision on assigned tasks.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides high-level customer service to the public and City employees; serves as first point of\ncontact with citizens for the Executive and Legal Departments. Handles confidential and\nsensitive communication and materials and screens for significance and immediacy of\nresponse; refers to appropriate staff as needed.\n2. Communicates information on behalf of the Mayor and Deputy Administrator in person, over the\nphone and through development and preparation of notes, letters and other correspondence,\nreminders and directives.\n3. Processes all liquor and marijuana license applications for the City of Bellingham, routing to\nappropriate departments. Involves interaction with licensees and state and local Liquor and\nCannabis Board officials.\n4. Performs administrative tasks for the Executive Department such as typing, database\nentry/retrieval/report generation (address lists, call reports, etc.); edits written materials\n(correspondence, notices and reports) and transcribes meeting minutes; creates and modifies\nspreadsheets as needed (for City boards, budget breakdowns, address lists); coordinates\nCitywide policies for finalization and posting. Composes and sends letters and other\ncorrespondence. Processes purchase orders. Faxes, photocopies and performs other related\nclerical tasks. Ensures adequate inventory of office supplies.\n5. Acts as records manager for Executive Department; maintains and updates office filing systems;\nupdates various policies and procedures manuals. Responsible for sending and retrieving\narchival materials. Keeps accurate logs of all contracts, bonds, or other legal documents which\nthe Mayor signs and routes for final disposition per procedure. Records and routes all legal\nExecutive Administrative Assistant Page 2\ndocuments served to the Mayor as Chief Executive of the City to Legal Department. Monitors\nand routes payroll documents and conference requests of department heads.\n6. Schedules appointments and meetings, and assists in the maintenance of the Deputy\nAdministrator's schedule. Maintains records of Mayor's appointments to the various City boards\nand commissions and works with applicants, City staff, the Mayor and Deputy Administrator to\nensure timely appointments or reappointments as needed.\n7. Monitors and coordinates agenda bills, attachments, and other documents from department\nheads, senior staff and Executive intended for the Council meeting agenda packets, and\nprepares all materials for mayoral review process. In the absence of the Legislative Assistant,\nserves as back-up in the creation of City Council meeting packets.\n8. Prepares budget documents and assists in the administration of the Executive Department\nbudget and financial records. May research information needed for purchasing decisions.\nCoordinates accounts payable, credit card reconciliation, travel authorization forms and\nreimbursements as well as travel arrangements for Executive Department.\n9. Coordinates Executive Department events such as the Boards & Commission Appreciation\nEvent, City Center Awards and Essence of Bellingham.\n10. Processes quarterly Public Disclosure Commission filing for lobbyist.\n11. Acts as primary time administrator for Executive department. Receives, reviews, corrects,\nprocesses and enters timesheets for Executive Staff.\n12. Maintains computerized log in/out of paperwork, contracts and letters in coordination with\nExecutive Assistant in preparation for mayoral signature.\nADDITIONAL WORK PERFORMED:\n1. Performs backup duties for Executive Assistant as needed.\n2. Assists other Executive office staff with clerical and administrative duties.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Strong knowledge of the functions of City government and City departments. Ability to gain a\nworking knowledge of the purpose, practices and policies of the Executive Department and to\napply practically as appropriate.\n\u2212 Good knowledge of office procedures, including filing and indexing systems, use of standard\noffice equipment including computer terminal, multi-line digital phone systems, copier and fax\nmachine.\nSkill in:\nExecutive Administrative Assistant Page 3\n\u2212 Excellent customer service skills for interaction with co-workers and the general public. Must be\nable to communicate effectively and to provide clear explanations on procedures and\nregulations while utilizing good interpersonal skills, courtesy, discretion, tact and good judgment.\n\u2212 Excellent written communication skills including knowledge of business English, composition\nand formatting of various documents, reports, meeting minutes and correspondence. Ability to\ncompose correspondence and to proofread and edit the work of others. Ability to prepare\nmeeting minutes or summaries.\n\u2212 Excellent project management skills, including skill in planning, organizing, evaluating, analyzing\nproblems and implementing plans.\n\u2212 Strong oral communication and customer service skills to work with a variety of citizens, City\npersonnel and local, State and federal agencies using tact, courtesy and good judgment.\n\u2212 Strong organizational skills including the ability to organize, prioritize and schedule work.\n\u2212 Good business English and grammar skills to type and edit documents. Ability to compose\ncorrespondence, mayoral proclamations (using Publisher) and reports and to proofread and edit\nthe work of others.\n\u2212 Handling extensive public contact and the ability to remain calm in stressful situations.\nAbility to:\n\u2212 Maintain, navigate and utilize computerized files and databases. Skill in using a variety of\nbusiness software programs such as word processing, internet/email, spreadsheet, presentation\nand database software.\n\u2212 Work independently and under general supervision and perform duties thoroughly, meet\ndeadlines, prioritize accurately and handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Ability, willingness and strict commitment to maintaining confidentiality of sensitive information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a customary range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting and\nworking in front of a computer terminal for extended periods of time. Work involves extensive public\ninteraction and requires a high level of discretion, patience, tact and professional composure. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED) required; college degree preferred.\n\u2212 A minimum or four (4) years general office or related experience including two years of\nexperience coordinating the operations of a complex office environment.\n\u2212 Experience working with a multi-line digital phone system required.\nExecutive Administrative Assistant Page 4\n\u2212 Strong skills in utilization of standard business software, including word processing,\nspreadsheet, data entry/retrieval, file maintenance, email and internet searching. Microsoft\nWord and Excel proficiency required. PowerPoint and Publisher experience preferred.\n\u2212 Keyboarding at 45 wpm NET required.\n\u2212 Experience in a municipal or other governmental environment working with public and elected\nofficials preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: B. Bierer REVIEWED BY:\n6/07 Seth Fleetwood\nMayor\nREVISED BY: B. Bierer\nL. McGowan-Smith\n10/07\nB. Heinrich\nA. Sullivan\n9/15\nB. Heinrich\nT. Lewis\nR. Delker\nE. Weinberg\n5/21"}
{"Department": "Executive", "Job Title Sort": "Executive Assistant", "Job Title": "Executive Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXExecutiveAssistant.jd.pdf", "SharePoint List ID": "5", "Salary Grade": "E2-4", "pdf_url": "https://cob.org/wp-content/uploads/EXExecutiveAssistant.jd.pdf", "pdf_file": "EXExecutiveAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Executive Assistant to the Mayor\nE-PLAN\nSG:E2-4\nDEPARTMENT: Executive CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position is responsible for supporting the Mayor\u2019s Office by managing administrative tasks,\ncoordinating schedules, and ensuring seamless communication between the Mayor and diverse City\nstakeholders. Work is performed independently in a fast-paced work environment to accomplish the\nmission and goals of the Mayor\u2019s Office with a focus on excellence and improving systems. This\nposition requires exceptional organization and interpersonal skills and the ability to exercise\ndiscretion and confidentiality in a publicly sensitive environment. Works in an at-will capacity at the\ndiscretion of the Mayor.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Mayor. Serves as part of the City\u2019s executive management team. Works in\ncollaboration with the Mayor\u2019s Office team and may allocate assignments to accomplish goals and\npriorities of the office. Works independently and establishes office procedures and work routines\nunder the guidance of the Mayor, Deputy Administrator, and City policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Calendar Management: Manages the Mayor\u2019s schedule, appointments, and meetings;\nmaintains a disciplined, organized calendar. Coordinates with internal and external\nstakeholders to schedule and confirm engagements. Arranges travel needs for the Mayor\u2019s\nOffice including reservations and reimbursement.\n2. Communication and Customer Experience: Serves as the primary point of contact\nbetween the Mayor, Deputy Administrator, Department Heads, staff, constituents, and other\ngovernment officials. Acts with professionalism, tact, and discretion. Provides an excellent\nexperience for internal and external stakeholders engaging with the Mayor\u2019s Office. Assists\nin the resolution of problems and concerns through exploration of City or departmental\npractices and policies. Drafts and edits official correspondence, reports, proclamations,\nwebsite and social media content and other communications on behalf of the Mayor.\nScreens and refers visitors, calls, letters, and email as appropriate, according to established\nprotocols. Provides appropriate and accurate information as authorized.\n3. Information Management: Organizes and maintains records, files, and documents for the\nMayor\u2019s Office. Ensures information is up-to-date and easily accessible.\n4. Events, Boards and Commissions Coordination: Assists in planning and coordinating\nwork groups, boards and commissions or other special events attended or hosted by the\nMayor. Organizes logistics, invitations, and follow-up for various functions.\n5. Research and Briefing: Conducts research on various issues and topics to help prepare\nbriefings for the Mayor; provides relevant information to aid decision-making. Alerts the\nMayor, Communications Director and Deputy Administrator to information and problem\nareas requiring attention or awareness. Attends Mayor\u2019s Department Head meetings to stay\ninformed of City/departmental activities, City projects, issues, and actions. Prepares notes of\nmeetings for the Mayor and distributes as needed; performs other follow-up duties as\nassigned.\n6. Confidentiality: Handles sensitive and confidential information with discretion and integrity\nat all times.\n7. Collaboration: Works with other members of the Mayor\u2019s Office team to streamline systems\nand workflows and enhance efficiency. Assists in cross-functional projects as needed.\nServes as backup to other executive office staff for key, time-sensitive processes, and\nsystems such as Council agenda coordination, public records responses, records\nmanagement, staffing City boards and commissions and budget preparation and monitoring.\nADDITIONAL WORK PERFORMED:\n1. May be assigned to perform other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Municipal administration and familiarity with the functions and activities of the departments\nand divisions of municipal government.\nSkill in:\n\u2212 Excellent customer service skills for interaction with City staff and external stakeholders\n\u2212 Excellent literacy skills, including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and format.\n\u2212 Excellent interpersonal skills to work with the public, staff, elected officials, and media using\ncourtesy and tact in sensitive or high-pressure situations.\n\u2212 Excellent listening skills and the ability to communicate orally and in writing in clear concise\nlanguage appropriate for the purpose and parties addressed.\n\u2212 Strong planning, problem solving and decision-making skills to effectively evaluate problems\nand implement plans.\n\u2212 Accurate minutes and note taking skills.\n\u2212 Strong computer skills including word processing, data entry/retrieval, email, presentation,\nand spreadsheet applications.\n\u2212 Excellent time management skills including the ability to organize, prioritize and schedule\nwork.\nAbility to:\n\u2212 Maintain, navigate, and utilize computerized files and databases.\n\u2212 Develop and maintain a working familiarity with City business and priorities, current and on-\ngoing City departmental and legislative issues, and community stakeholders.\n\u2212 Demonstrate a desire and ability to identify and serve customers (internal and external).\n\u2212 Demonstrate a concern for surpassing standards of excellence, reaching challenging goals,\nand continuously improving work.\n\u2212 Demonstrate an ability to work cooperatively within diverse groups and across the\norganization to achieve group and organizational goals.\n\u2212 Demonstrate critical judgment in sensitive and emergency situations.\n\u2212 Function calmly and effectively under stress.\n\u2212 Handle several tasks simultaneously while maintaining accuracy and attention to detail in an\nenvironment of frequent interruptions.\n\u2212 Work independently in carrying out position responsibilities.\n\u2212 Maintain a high level of confidentiality and professionalism at all times.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites.\nWORKING ENVIRONMENT:\nWork is performed primarily in an executive office suite at a semi-private office at a computer\nworkstation. The setting has high public contact and visibility and will experience frequent\ninterruptions. May also require evening and weekend events and occasional travel.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED).\n\u2212 Five (5) years general office experience including at least two (2) years providing direct\nsupport to a public official, executive, or government agency leader.\n\u2212 Work experience must include intermediate utilization of computer software applications,\nincluding spreadsheets, scheduling, and word processing.\n\u2212 Typing at 45 wpm NET required.\n\u2212 Significant experience in a public office setting is desirable.\n\u2212 College or vocational training in area related to the position, such as office management,\npublic administration, or other related area is preferred.\n\u2212 Municipal or other governmental experience strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills, and abilities to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Willingness and ability to attend and participate in evening and weekend meetings and\nevents, as needed.\n\u2212 This position primarily requires work on-site in the Mayor\u2019s Office and has limited options for\nremote or hybrid work per City policy.\nPREPARED BY: Barry Bjork REVIEWED BY:\n2/76 Kim Lund, Mayor\nREVISED BY: 7/84 Sirguy\n5/96 Bowers\n5/98 Asmundson/Mahaffey\n5/04 Hanowell\n5/21 Coogan/Delker\n1/24 Kaneshige/Keller/Lund/Sullivan"}
{"Department": "Museum", "Job Title Sort": "Exhibition Designer/Preparator", "Job Title": "Exhibition Designer/Preparator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "MMExhibitsDesigner.jd.pdf", "SharePoint List ID": "159", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/MMExhibitsDesigner.jd.pdf", "pdf_file": "MMExhibitsDesigner.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Exhibition Designer/Preparator UNION:231\nSG: 6\nDEPARTMENT: Museum CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nDesigns and oversees the installation of permanent or temporary Museum exhibitions both onsite\nand off.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Director/Chief Curator and serves on the Museum Senior Management\nTeam. Coordinates the activities of work study employees, volunteers and student interns assigned\nto exhibition installation. Works under the guidance of City and Museum policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works with the Deputy Director/Chief Curator and exhibition team in the planning,\nscheduling, and implementation of temporary and permanent art and history exhibits.\nWorks with the Deputy Director/Chief Curator and designated curator(s) in the creation of\nthe overall design and the overall exhibit layout to include traffic flow, spatial alterations, wall\ntexture and coloration, artifact props, lighting, special effects, signage, audio-visual\ncomponents, photographic/graphic support materials, labeling, etc.; projects exhibition\nexpenses for budget preparation; orders required materials and supplies; helps to determine\nappropriate security levels; and, when appropriate, prepares and solicits bids and arranges\nfor contractor fabrication of exhibition support materials.\n2. Coordinates the work of staff, interns and volunteers assigned to the exhibit installation.\nOversees and participates in the installation activities with other designated Museum staff as\nassigned. Provides technical support to Registration Technician in the packing and\nunpacking of artifacts for temporary exhibitions.\n3. At the Deputy Director/Chief Curator's request, may perform some curatorial duties for\nselected exhibitions. Researches and develops theme; selects objects for display; prepares\naccompanying written text, labels, catalogs and gallery handouts; arranges for the use of\nobjects from public and private collections.\n4. Performs actual construction and installation duties associated with exhibition preparation\nincluding the fabrication of bases, cases, and exhibit props. Transports equipment, supplies\nand artifacts in and between Museum buildings.\nMMExhibitsDesigner.jd.doc\nExhibition Designer/Preparator Page 2\nADDITIONAL WORK PERFORMED:\n1. May install exhibition lighting, perform gallery maintenance duties, and design posters,\nbrochures, or mailers, including layout and printing coordination.\n2. Performs other duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to work as part of a team and contribute to the effectiveness of team effort by working\ncollaboratively and cooperatively with others.\n\u2212 Management skills including leadership and supervisory ability; problem analysis and\ndecisiveness; planning and organization; interpersonal sensitivity; time management;\nadaptability, flexibility and stress tolerance.\n\u2212 Ability to effectively oversee and coordinate the work of other persons on assigned projects.\n\u2212 Good oral and written communication skills.\n\u2212 Demonstrates courtesy, tact, and good judgement in working with staff and the public.\n\u2212 Ability to maintain attention to detail.\n\u2212 Knowledge of City of Bellingham and Museum policies and procedures.\n\u2212 Office and computer skills sufficient to function in a professional role.\n\u2212 Ability to curate exhibitions and serve as team leader.\n\u2212 Ability to conceptualize and design exhibitions which support the vision and professional\nstandards of the Director and designated curator(s).\n\u2212 Professional knowledge of two and three dimensional design concepts, graphic design and\nlayout, and related procedures.\n\u2212 Knowledge of methods and materials used in exhibition installations and sources in the field.\n\u2212 Working knowledge of art, artifact care and handling, and proper installation methods.\n\u2212 Ability to light exhibition properly.\n\u2212 Skills in and knowledge of general and finish carpentry standards and practices, methods\nand materials.\n\u2212 Ability to safely use and maintain hand and power tools; paints and chemicals; and graphic\nequipment.\n\u2212 Physical ability to perform all required duties including climbing ladders and scaffolding, and\nthe moving of art, artifacts, and equipment safely and effectively.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nPrimary work locations are the Museum exhibit spaces in various buildings and exhibit support\nfacilities (shop areas). May work in awkward positions, on ladders and scaffolding to prepare\nand/or install exhibits.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Completion of a recognized college training in design, art or equivalent; or three years art\nschool training or museum design internship.\n\u2212 Three years full time responsible experience with museum exhibits.\n\u2212 Valid Washington State driver\u2019s license by time of hire.\nMMExhibitsDesigner.jd.doc\nExhibition Designer/Preparator Page 3\n\u2212 Candidate will be asked to provide abstract showing proof of a good driving record prior to\nhire.\nPREPARED BY: George Thomas REVIEWED BY:\n9/83 Thomas A. Livesay\nMuseum Director\nREVISED BY: MP/JO(draft)\n4/96\nMary Pettus\nJohn Olbrantz\nCC/KH\n5/97\nTL/KH\n8/00\nMMExhibitsDesigner.jd.doc"}
{"Department": "Museum", "Job Title Sort": "Exhibits Assistant", "Job Title": "Exhibits Assistant", "Classification": "N/A", "Bargaining Unit": "Union:1937", "Published File Name": "MMExhibitsAsst.jd.pdf", "SharePoint List ID": "158", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/MMExhibitsAsst.jd.pdf", "pdf_file": "MMExhibitsAsst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Exhibits Assistant UNION:1937\nSG:106\nDEPARTMENT: Museum CS:N\nFLSA:Y\nEEO4CODE:SC\nJOB SUMMARY:\nPerforms a variety of general carpentry, construction, and design tasks to assist the Exhibition\nDesigner/Preparator and Curators in the preparation and installation of history and art exhibitions.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Director/Chief Curator. Assignments and project supervision is provided by\nthe Exhibition Designer/Preparator. Works under specific directions but carries out assignments\nindependently. May supervise interns and volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides direct full time assistance with all exhibit installations including construction of\ntemporary walls and partitions, installation of objects, text panels, photo murals, and related\ndidactic materials, object security, exhibit lighting, and related installation tasks as assigned.\n2. Prior to exhibit installation, designs and constructs cases, props, bases, and mounts to\npresent a variety of historical artifacts and art objects to the public. Builds shelves, storage\nracks, bins, and shipping crates as required.\n3. Designs and constructs exhibit signs: makes plaster letters, applies vinyl letters, and hand-\nletters and paints exhibit signs. Drymounts and cuts labels, fabricates photo murals, and\ndesigns, paints, and fabricates exhibit banners as assigned.\n4. Mixes paint and paints items constructed in colors to match and augment exhibit color\nthemes. Paints gallery walls.\n5. Estimates and purchases exhibit-related supplies such as plywood, paint, etc.\n6. Maintains exhibit spaces on a weekly basis: dusts artifacts and objects; checks and/or\nreplaces exhibit lighting; and applies touch up paint to walls and cases as needed.\n7. Maintains exhibit support areas: shop area, graphics area, and Arco receiving area.\nMaintains all tools and machinery. Keeps shop and graphics area neat and orderly, and\nstocked with supplies.\nMMExhibitsAsst.jd.doc\nExhibits Assistant Page 2\nADDITIONAL WORK PERFORMED:\n1. Occasionally mats and frames two-dimensional objects that are judged to be unsuitable for\ndisplay. Repairs frames as needed. Prepares other objects with proper hanging and/or\nsecurity devices as required.\n2. May occasionally construct special purpose items such as video cabinets, hands-on\ncomponents, etc., using finish carpentry skills.\n3. May assist collection staff with movement of artifacts, objects, crates, and equipment.\n4. May design and install small exhibits on request or in Exhibition Designer/Preparator's\nabsence.\n5. May make scale models of exhibit areas on request to assist Exhibition Designer/Preparator\nwith design and installation of exhibitions.\n6. Picks up and delivers artifacts for exhibit use, prepares objects for transit, arranges for rental\nvehicle use, and drives trucks up to 24' in length as assigned.\n7. When individual is not performing exhibit support functions, he/she will be called upon to\nsupport museum operations.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 General carpentry skills including the ability to build cases, props, bases, mounts, shelves,\nshipping crates, specialized exhibit furniture, etc.\n\u2212 Ability to effectively and safely use a variety of hand and power tools including radial arm\nsaw, table saw, portable hand saw, drill, sander, planer, router, band saw, jig saw,\npneumatics, chop saw, dry mount press, mat cutter, plexi bender, air brush, opaque\nprojector, heavy object lifter, and metal grinder.\n\u2212 Ability to visualize, design, plan, and build a variety of display cases, mounts, and signs.\n\u2212 Physical ability to perform required work including the ability to lift objects up to 65 lbs. on a\nfrequent basis and safely move heavier objects using hand trucks, dollies, and hydraulic\nlifter.\n\u2212 Ability to work on high ladders up to 12' and scaffolds up to 20' high.\n\u2212 Willingness and ability to properly handle fragile and valuable objects.\n\u2212 Knowledge of basic electrical wiring.\n\u2212 Ability to read/draw technical plans and drawings.\n\u2212 High degree of manual dexterity.\n\u2212 Basic knowledge of color, shape, line, form, and texture, and familiarity with material such as\nwood, plastics, metals, and fabrics as required for installation and construction.\n\u2212 Ability to read and follow written and oral directions, including instructions for safe and\nproper use of material and equipment.\n\u2212 Ability to follow safety procedures.\n\u2212 Ability to learn quickly and apply new skills and abilities to a variety of assigned tasks.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nMMExhibitsAsst.jd.doc\nExhibits Assistant Page 3\nWORKING ENVIRONMENT:\nPrimary work locations are the Museum exhibit spaces and exhibit support facilities (shop areas).\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one year finish carpentry experience.\n\u2212 Minimum of two years paid museum or related experience.\n\u2212 Valid Washington State Driver's License by time of hire.\n\u2212 Candidate will be asked to provide abstract showing proof of a good driving record prior to\nhire.\nPREPARED BY: KH REVIEWED BY:\n1/94 Thomas A. Livesay\nTL Museum Director\n8/00\nMMExhibitsAsst.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Facilities Manager", "Job Title": "Facilities Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWFacilitiesManager.jd.pdf", "SharePoint List ID": "268", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWFacilitiesManager.jd.pdf", "pdf_file": "PWFacilitiesManager.jd.pdf", "text": "Facilities Manager Page 1\nCITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Facilities Manager UNION: 231\nSG: 8\nDEPARTMENT: Public Works \u2013 Operations CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for city-wide Capital Facilities planning, construction and maintenance spanning\nintradepartmental needs of Police, Fire, Public Works, Parks, Museum, Library and General\nAdministration buildings and grounds. Combines supervisory and customer service responsibilities; the\napplication of technical knowledge in construction, maintenance and custodial services for building\nsystems operation, maintenance monitoring and repair; and building and grounds security for the City\u2019s\nmulti-building campus. Supervises project managers, maintenance personnel and custodial supervisor\nin all aspects of work including hiring and disciplinary actions. Assesses facility needs, recommends,\nplans and monitors annual budget for facilities capital and maintenance projects. Develops twenty-year\nCapital Facilities Plan. Provides technical support and supervises personnel conducting capital\nmaintenance construction projects. Supervises and oversees the preparation of construction\nspecifications and bid documents.\nSUPERVISORY RELATIONSHIP:\nReports to Public Works Superintendent of Facilities. Works under general guidance and direction in\ncarrying out assignments under City, Departmental and Division policies and procedures, and\napplicable Federal, State and local regulations. Supervises project managers, maintenance personnel\nand custodial supervisor. Supervises temporary workers, consultants and construction workers hired\nby the City, as applicable.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, administers and organizes a comprehensive capital maintenance and repair program for\nCity buildings, facilities and equipment including operation, monitoring and repair; plans and\noversees scheduling and implementation of short- and long-range projects; develops and\nimplements an effective preventative maintenance program.\n2. Supervises, directs and evaluates the performance of project management and maintenance\nstaff. Develops and/or coordinates ongoing on-the-job training, vendor training and in-house\ntraining for capital construction and maintenance work tasks. Develops and enforces safety and\ntraining policies; handles minor and routine disciplinary actions; conducts performance\nevaluations; approves vacation requests and timesheets.\n3. Performs facility condition surveys. Performs facilities development and maintenance cost\nanalysis. Performs short- and long-range planning; develops city-wide Twenty-Year Capital\nFacilities Plan, and Six-Year Capital Maintenance Plan. Researches and develops specific\nplans and projects to optimize maintenance and operation costs.\n4. Directs and assists project management and maintenance staff in analysis and diagnosis of\nproblems; troubleshoots equipment and system failures and determines best course of action\nfor resolving identified problems\n5. Serves as a resource to other City departments by consulting on facility issues, making\nreferrals, etc. Coordinates with other division and departmental staff to identify and resolve\nproblems and to mitigate and minimize operational conflicts.\n6. Utilizes computerized systems such as maintenance management, building automation, direct\ndigital control, security management, geographic information, and as-built archive systems to\nschedule, assign, track and record work requests and monitor program accomplishments;\nmaintains records on assets and services; accesses maps and as-built drawings of buildings,\nfacilities and equipment; responds to customer requests; and identifies improvements to the\nproject management and maintenance programs.\n7. Reviews work priorities; schedules work assignments; coordinates availability of materials,\nequipment and personnel. Reviews daily accomplishments; conducts regular inspections and\nmodifies work priorities as necessary. Determines inventory needs for specific\nequipment/materials. Ensures that work standards adhere to regulations, policies and\nprocedures.\n8. Ensures proper operation of all life-safety and security systems, including locks, fire and intruder\nalarms, access controls, automatic suppression systems and uninterrupted power supplies.\nCoordinates required inspections, upgrades and repairs. Controls and issues keys and access\nID cards. Coordinates regulatory inspection of life-safety systems, conveyance, pressure\nvessels and boilers.\n9. Ensure elevators meet Washington State Department of Labor and Industries code\nrequirements and obtain and monitor contract services and operating permits. Ensure Under\nGround Fuel Storage Tanks (UST) meet State and Department of Ecology requirements and\nmaintain licensing. Ensures buildings meet current City of Bellingham Building codes and plan\nupgrades when appropriate. Ensures City Buildings meet City of Bellingham Fire Department\nOccupancy code and maintain permits. Ensure compliance with OSHA and WISHA safety code\nas it applies to building components and maintenance personnel.\n10. Provide building assessments and incorporate deficiencies into work requests or capital\nmaintenance improvements to meet Federal Americans with Disabilities Act requirements to\nensure compliance with Department of Justice regulations.\n11. Prepares preliminary capital and operating budgets. Prepares routine contracts and service\nagreements; approves expenditures for equipment and materials; prepares and monitors budget\nfor assigned area. Estimates job costs for billable and non-billable work orders.\n12. Oversees management of capital facilities construction projects. Supervises design and permit\nprocess and preparation of construction specifications and bid documents.\n13. Manages City disaster/evacuation routes for specified City buildings. Organizes and conducts\nevacuation and disaster drills for those buildings.\nADDITIONAL WORK PERFORMED:\n1. Conducts routine inspections of facilities. Documents problems noted and corrective action\ntaken or planned. Communicates with other City staff as appropriate to initiate required\ncorrective action.\n2. Conducts maintenance skills training and development programs.\n3. Performs skilled labor as necessary in emergency situations.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of facilities-related theory and applications applicable to diverse\nfacilities including the business and technical aspects of facilities management.\n\u2212 Comprehensive knowledge of facilities and buildings, including knowledge of methods,\nmaterials, hazards and tools used in custodial services, facility and equipment system\nconstruction, maintenance, monitoring, security and operation. Includes knowledge of\nthe following: HVAC, electrical, mechanical, pneumatics and plumbing systems;\ncarpentry; carpet installation; painting and surface preparation; boiler operation; fire\nsafety systems; building security systems; grounds, roofing, elevator maintenance; and\nasbestos abatement.\n\u2212 Working knowledge of Federal, State and local building and other regulations related to\nrepair and renovation of public buildings, including but not limited to State boiler\nregulations and methods, fuels and materials used in the safe operation of boilers and\nauxiliary equipment.\n\u2212 Principles and practices of project management and contract administration.\n\u2212 Current construction methods, costs and cost estimating.\n\u2212 Public Works permits, processes and requirements.\n\u2212 Applicable local, state and federal laws, codes and standards related to construction.\n\u2212 Fiscal management including budget preparation, cost and budget analysis, expenditure\ncontrol and records management.\nSkill in:\n\u2212 Supervisory skills to train and evaluate personnel and administer comprehensive\nperformance standards, safety rules, policies and procedures.\n\u2212 Strong management skills including planning and organizing, problem analysis, and\ndecision making, management control, time management, leadership, interpersonal\nsensitivity, and relationship building.\n\u2212 Technical skill to perform preventative and corrective maintenance and to analyze,\ntroubleshoot and correct faults in a public environment.\n\u2212 The operation of various computer programs including word processing, spreadsheets,\ndatabase programs including Tidemark and Microsoft Project and other facilities\napplications specific to the area of assignment.\nAbility to:\n\u2212 Apply technical solutions to day to day problems in a customer focused environment with\na thorough understanding of both customer and technical issues. Includes ability to\nresearch, understand, and interpret to others information in complex technical manuals,\nblueprints, legal codes, drawings, schematics, etc.\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with individuals\nand groups in clear, concise language appropriate for the purpose and parties\naddressed, including preparing and making public presentations which can be\nunderstood by non-technical listeners and preparing written reports, materials,\ncorrespondence, and procedures.\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors and developers, representatives of other governmental agencies\nand the general public.\n\u2212 Willingness and ability to accept \"on-call\" status and respond to off hours situations,\nperform evening and weekend assignments.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress\ncircumstances.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Move between work sites, including undeveloped land and project development\nsites;\n\u2212 Occasionally lifts objects (lids, covers, etc.) up to fifty (50) pounds.\n\u2212 Occasionally required to climb, balance, bend, stoop, kneel, crouch and/or crawl.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office environment but may also include outdoor work and\nvisits to building site locations sometimes in confined spaces and in awkward positions to inspect and\nreview work performed by City personnel, contractors, and other persons. Hazards are infrequent but\nmay include: fumes, dust, asbestos, gasses, moving mechanical equipment parts, extreme\ntemperatures, maintenance and repair of pressurized water systems, inadequate lighting and loud\nnoises.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in Engineering, Architecture, Construction Management or related field, AND\n\u2212 At least six years of facilities management planning and operation in a comparable environment\nwith demonstrated cost control and budget planning, including two years of supervisory\nexperience.\n\u2212 Training or experience working with low-pressure boiler operation including regulations, safety\nfeatures, and maintenance procedures and a general knowledge of heating, air-conditioning and\ncontrol systems required.\n\u2212 Prior formal training in the construction trades or prior education in facilities maintenance\npreferred.\n\u2212 Demonstrated project supervision experience and formal management training strongly desired.\n\u2212 Continuing education in public facilities management services preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire with periodic re-verification required\n\u2212 Must be able to complete an asbestos abatement certification per federal requirements and\nsuccessfully pass State health check annually.\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting.\n\u2212 Must be able to respond to emergency call-out within one (1) hour\u2019s time.\n\u2212 Physical and mental ability to perform the work assigned.\n\u2212 Must obtain a valid first-aid/CPR card and complete blood borne pathogens training within 6\nmonths of appointment.\nPREPARED BY: C. O\u2019Connell REVIEWED BY:\n4/96 Eric Johnston\nAssistant Director, Public Works -\nOperations\nREVISED BY: M. Bishop\nL. McGowan-Smith Ted Carlson\n11/04 Director, Public Works\nC. Williams\nA. Sullivan\n7/14"}
{"Department": "Public Works", "Job Title Sort": "Facilities Project Manager", "Job Title": "Facilities Project Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWFacilitiesProjectManager.jd.pdf", "SharePoint List ID": "375", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWFacilitiesProjectManager.jd.pdf", "pdf_file": "PWFacilitiesProjectManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Facilities Project Manager UNION:231\nSG:6\nDEPARTMENT: Public Works \u2013 Operations CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nFunctions as part of the Facilities management team. Develops and manages capital improvement\nprojects, including the planning, organization, and coordination of construction design and\nengineering, including bidding and project implementation. Monitors capital budgets to ensure\nproject expenditures remain within the scope of work. Provides technical support and manages all\naspects of capital construction projects. Oversees consultants, contractors and staff performing\ncapital construction work. Prepares construction specifications, bid documents, contracts and\nchange orders. Conducts field inspections to collect data, verify existing/actual conditions, and\nmonitor conformance with plans/specifications.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Facilities Manager. Works under general supervision and the guidance\nof City, Departmental and Division policies and procedures, as well as applicable Federal, State\nand local regulations. Responsible for technical guidance of project teams involved in construction\nand renovation. May act as responsible in charge in the absence of the Facilities Manager and\nprovides direction and serves as a technical resource to technicians and others within the\nDepartment.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates and prepares facility services and construction specifications and bid\ndocuments. Coordinates pre-bid and pre-construction conferences. Drafts Request for\nProposals (RFP) and develops scope of work. Negotiates contracts, selects consultants and\nadministers contracts for consulting architects, engineers, contractors, and project\nmanagement resources. Compels compliance with published construction plans and\nspecifications.\n2. Supervises and coordinates the design and permit process and work of contractors,\nengineers, architects, design professionals, and other personnel to assure the efficient and\neconomical use of program funds, personnel, materials, facilities, and time. Reviews work\nfor compliance with contract documents and appropriate guidelines, laws, and regulations.\n3. Monitors individual project budget summaries assuring expenditures are within approved\nbudget, tracking changes to the contract documents that may result in change orders.\nMakes recommendations to the Facilities Manager on change orders as necessary. Assists\nwith project financial reports, accounting, and grant reimbursement. Prepares project\nbudgets and assists with budget development, as requested. Monitors and ensures all\nrequirements of grants and contracts are met. Prepares complete reports on time with\nsupporting conclusions and recommendations.\nPage 2\n4. Develops and maintains data systems and records to track the process and progress of\neach project for proper evaluation, control and documentation to ensure compliance with\nCity, State, and Federal requirements.\n5. Serves as a resource to the Facilities Manager and other City departments by consulting on\nfacility issues. Acts as liaison between end users, Public Works staff and contractors on City\nprojects. Assures effective communication among consultants, contractors, department\nheads and other stakeholders. Conducts needs assessment and meets with City personnel\nto assure needs are being met by proposed designs and specifications. Communicates\nproject status to staff and other affected groups, keeping building occupants informed as to\nthe progress of projects and of any developing problems, recommending alternative courses\nof action to mitigate such problems.\n6. Creates presentation materials; authors written and oral reports and media materials. Uses\nspeaking engagements, media interviews and other methods to enhance the community\u2019s\nawareness of, and appreciation for, capital projects and to educate community stakeholders\nregarding each project\u2019s function and objectives.\n7. Plans, conducts and presents at project related meetings. Coordinates design, specification\nand construction meetings.\nADDITIONAL WORK PERFORMED:\n1. Conducts periodic inspections of facilities. Communicates with other City staff as\nappropriate to initiate required corrective action.\n2. Prepares grant applications.\n3. Performs backup, team, and project duties as assigned.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practices of project management and contract administration.\n\u2212 Current construction methods, costs and cost estimating.\n\u2212 Public Works permits, processes and requirements.\n\u2212 Applicable local, state and federal laws, codes and standards related to construction.\n\u2212 Design and construction management including developing bid specifications,\nreading blueprints and evaluation of design and construction projects.\n\u2212 Fiscal management including budget preparation, cost and budget analysis,\nexpenditure control and records management.\nSkill in:\n\u2212 Planning and organizing, problem analysis and decision-making, interpersonal\nsensitivity, adaptability and flexibility and time management skills.\n\u2212 The operation of various computer programs including word processing,\nspreadsheets, database programs including Permitting and Project Management\nsoftware and other applications specific to the area of assignment.\nPage 3\nAbility to:\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with\nindividuals and groups in clear, concise language appropriate for the purpose and\nparties addressed, including preparing and making public presentations which can\nbe understood by non-technical listeners and preparing written reports, materials,\ncorrespondence, and procedures.\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors and developers, representatives of other governmental agencies\nand the general public.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten\npage;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Move between work sites, including undeveloped land and project\ndevelopment sites;\n\u2212 Occasionally transports objects (lids, covers, etc.) up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWorks in an office or meeting room setting and at field locations in all types of weather. Field\ninspection work may be near noisy machinery, with the possibility of exposure to environmental and\nchemical allergens standard to the building construction industry. Traverses rough terrain and\ninclines. Bends, reaches, pushes, pulls, and twists. May sit or stand for long periods of time. May\noccasionally lift and carry items weighing up to 50 pounds. Attends meetings or performs duties\noutside of normal office hours. Moves throughout the facilities. Frequently drives motor vehicles to\nperform duties in the field, at multiple sites, or travel out of the County. Possibility of exposure to\nhostile and offensive language from the public. Uses appropriate safety equipment and follows\nestablished work safety policies, practices and procedures.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in Engineering, Architecture, Construction Management or related field,\nAND\n\u2212 Four years progressively responsible experience with commercial building construction\nprojects required.\nOR\n\u2212 Post-secondary vocational or occupational training in related field plus 6 years of direct\nconstruction project management.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nPage 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at time of hire with periodic re-verification required.\n\u2212 Employment contingent upon passing criminal convictions and local background check.\n\u2212 Must be able to complete an asbestos abatement certification per federal requirements and\nsuccessfully pass State health check annually.\nPREPARED BY: C. Williams REVIEWED BY:\nE. Johnston Ted Carlson\nA. Sullivan Director, Public Works\n8/13"}
{"Department": "Public Works", "Job Title Sort": "Fiber Optic Network Engineer", "Job Title": "Fiber Optic Network Engineer", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWFiberOpticNetworkEngineer.jd.pdf", "SharePoint List ID": "553", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWFiberOpticNetworkEngineer.jd.pdf", "pdf_file": "PWFiberOpticNetworkEngineer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fiber Optic Network Engineer UNION:231\nSG:6\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for planning, developing, and managing the City\u2019s fiber optic communication\ninfrastructure networks. Prepares and reviews comprehensive plans for the City, project plans,\ncontracts and specifications. Manages capital improvement projects including budget,\ncoordination of project permitting activities, procurement, consultant coordination and contract\nadministration. Plays an active role in network planning and assisting field personnel in\nmaintenance, replacement and renewal of fiber optic network infrastructure. Collaborates with\nCity staff, private consultants, regulatory agencies, engineers, developers, utility\nrepresentatives, boards and commissions, and contractors. Manages service agreements and\nleases for use of fiber optic network infrastructure.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Superintendent-Traffic and Signals/Parking/Fiber. Works under\ngeneral supervision and under the guidance of City and Departmental policies and procedures,\nas well as local, state, and federal regulations, policies, and laws.\nSupervises staff assigned to the fiber optic network workgroup. Works as part of a team and\ncoordinates with design teams consisting of consultants, other engineers, technicians,\nsurveyors, and maintains close working relationships with other City Departments. Collaborates\nwith designated community organizations and committees.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, supervises, and participates in the design, construction, installation, maintenance,\nand repair of the City\u2019s fiber optic network. Develops site plans for significant\nconstruction and maintenance activities. Responsible for and assists staff in analysis\nand diagnosis of problems, troubleshooting equipment, and system failures. Coordinates\nresponse to emergency repairs.\n2. Designs, develops and recommends capital projects and strategic long-term plans,\nconsistent with established policy, for the City\u2019s fiber optic network ensuring all systems\nare integrated with other city infrastructure. Monitors inventory for equipment and\nmaterials needed to meet project goals. Ensures work standards adhere to regulations,\npolicies, and procedures.\n3. Manages capital projects including project scoping, budget, consultant selection and\ndesign contracting. Responsible for design review, project permitting and procurement of\nconstruction services. Oversees project construction including contract administration,\nchange order authorization, payment review and authorization, submittal review, field\nchanges, construction site inspection and consultant coordination.\n4. Responsible for creating and updating documentation and as constructed drawings of\nthe fiber network using design software, database software and other technical tools.\n5. Conducts network modeling and analysis to plan, construct and operate a redundant,\nreliable, high-performance, and secure fiber optic network serving the City needs as well\nas County wide utilities, radio communications, emergency dispatch, public schools,\ntransit and other critical public service providers.\n6. Establishes and organizes priorities, schedules, and work assignments of assigned staff.\nReviews daily accomplishments of the Fiber Network staff and modifies personnel\nassignments as necessary.\n7. Participates in the employee hiring process and conducting performance evaluations.\nResponsible for coaching and corrective action and participates in disciplinary actions.\n8. Coordinates ongoing on-the-job vendor and in-house training for Fiber Network staff.\nAssists with the development of and enforces safety and training policies and\nprocedures.\n9. Collaborates with City utility operators and other City staff as well as other users of the\nfiber optic network on the integration, installation, and use of fiber optic network to\nsupport city operations, Supervisory Control and Data Acquisition (SCADA), radio\ncommunications, and other public service providers.\n10. Manages and tracks service agreements with partner agencies, including participating in\nnegotiation of contracts and contract renewals.\n11. Provides support to network operations staff in the Information Technology Services\nDepartment for daily fiber network operations and long-term planning.\n12. Provides recommendations to department staff on budgets and projects.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Advanced fiber optic theories, network operations, construction practices, industry\nstandards, leasing and use agreements\n\u2212 Fiber network operations and analysis\n\u2212 Industry practices and trends\n\u2212 Security and protection of critical IT infrastructure, including hardware and software\n\u2212 Database management, specifically use of fiber network database tools such as\nOSPinsight or equivalent\n\u2212 Network troubleshooting and service interruption response including managing\nfiber repair and re-rerouting services\n\u2212 Local, state, and federal laws and processes relating to public works projects.\n\u2212 Project management techniques and coordination procedures.\n\u2212 Contract administration principles and practices.\n\u2212 Mathematics and formulas for civil engineering computations.\n\u2212 Presentation formats and procedures\n\u2212 General engineering designs and practices\n\u2212 Some knowledge of other local, regional and national standards of design and\nconstruction as related to fiber and communications infrastructure.\n\u2212 Some knowledge of market trends in fiber optic and advanced communications\ninfrastructure design/construction.\nSkill in:\n\u2212 Strong management skills including organization, problem analysis,\ndecision-making, management control, and time management.\n\u2212 Leadership skills including interpersonal sensitivity, and adaptability.\n\u2212 Excellent oral communication skills for working with federal and state agency\npersonnel, local government staff, residents, and public officials.\n\u2212 Excellent written communication skills, both business and technical, for preparing\ndetailed permit applications, reports and policy recommendations.\n\u2212 Project development and strategic planning skills including the ability to organize\nthe work of others, and train employees in work processes and techniques.\n\u2212 Applying engineering principles, practices, standards and methods.\n\u2212 Conducting studies and analyzing information.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes,\nstandards, and instructions.\n\u2212 Conveying project scopes to the public and elected officials.\n\u2212 Performing engineering mathematical computations.\n\u2212 Interpreting planning documents;\nAbility to:\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a\nkeyboard, mouse, phone, and fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Traverse uneven terrain in all weather conditions.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation. Occasional\nexposure to outdoor weather conditions. Occasional proximity to roadway traffic, noxious fumes,\nheavy equipment. Occasionally in confined spaces with infrequent lifting of heavy objects. Some\ntravel to professional meetings is expected. This position requires minimal to moderate physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor of Science in Electrical Engineering, Information Technology, Civil Engineering,\nor a related field required.\n\u2212 Minimum of four (4) years of direct experience in fiber optic infrastructure construction\nand maintenance of which two (2) years in a lead or supervisory role preferred.\n\u2212 Two (2) years\u2019 experience in database management and asset inventory tracking for\nfiber optic infrastructure or similar communications infrastructure required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit\na three-year driving abstract at time of hire.\n\u2212 Project Management Institute (PMI) certification as a Project Manager, or an Institute of\nAsset Management Certificate, or equivalent, at the time of hire or the ability to obtain\nwithin 18 months of hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to\naccept \u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Professional Engineer\u2019s (PE) license at time of hire preferred.\nPREPARED BY: M. Olinger REVIEWED BY:\nA. Sullivan Eric Johnston P.E, Director of Public Works\nJ. Honga\n8/2022\nREVIEWED BY:\nMichael Olinger, Assistant Director of Operations"}
{"Department": "Finance", "Job Title Sort": "Finance Accounting Technician", "Job Title": "Finance Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FNFinanceTech.jd.pdf", "SharePoint List ID": "42", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/FNFinanceTech.jd.pdf", "pdf_file": "FNFinanceTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: FINANCE ACCOUNTING TECHNICIAN UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nPrepares financial information, reviews and enters accounting data including journal entries, and\nperforms account and system reconciliations; analyzes financial data and audits reportable revenue of\nbusinesses. Prepares and posts financial data to Citywide financial systems and major revenue\nsubsystems according to generally accepted accounting procedures. Interprets and enforces\nordinances as they relate to accounting and finance. Independently carries out special projects and\ntechnical research. Provides administrative and logistical support to accounting and finance staff.\nMaintains accounting records; understands and applies City record retention policies. Provides high\nquality support and service to internal departments and the public.\nSUPERVISORY RELATIONSHIP:\nReports to the Accounting Manager and Finance Officer. Works independently under the guidance of\nlocal and state laws, ordinances, regulations, City policies and contracts and public disclosure/privacy\nlaws.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides accurate and timely accounting services to City departments and the public including\nthe enforcement of taxation and licensing ordinances, and accounts payable services.\n2. Reconciles bank accounts and various subsystems to the general ledger and other financial\nrecords. Performs daily, monthly, and annual approval, proofing and closing processes on\nfinancial accounting system.\n3. Analyzes financial and tax data to ensure its accuracy and consistency. Provides analytical\nreview of the work of others, including adjustments; performs desk audits to determine reporting\ndiscrepancies; and performs spreadsheet analysis.\n4. Reviews and enters accounting data to the general ledger, revenue subsystems, accounts\npayable system, and other subsidiary ledgers and accounting systems.\n5. Identifies and resolves billing, collection, payment and refunding issues and problem solves with\ncustomers. Gathers data from various systems and resources and coordinates efforts for\nresolution.\n6. Provides administrative support to the Accounting Manager, Finance Officer and Finance\nDepartment staff\nFNFinanceAccountingTechnician.jd.docx\nFinance Accounting Technician Page 2\n7. Prepares monthly reports, maintains statistical information and provides analysis for\nmanagement review.\n8. Reviews operating procedures for finance revenue collection and payable software, makes\nrecommendations for improvements; maintains integrity of data; and generates tax returns,\nutility bills, and accounts payable checks and other reports.\n9. Assists with presentations, correspondence and policy and procedure manuals using word\nprocessing, spreadsheets, databases, web-based sources, graphical software and other\napplications. Coordinates the distribution of accounting information to other departments.\n10. Manages accounting records. Understands and applies City and Department record retention\npolicies. Coordinates archiving of accounting records.\nADDITIONAL WORK PERFORMED:\n1. Works on special assignments as required.\n2. Provides Departmental assistance with general office back up as needed.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of, and the ability to apply, basic accounting principles and practices.\n\u2212 Thorough knowledge of City ordinances and Departmental policies, procedures and contracts\napplicable to work performed.\n\u2212 Strong computer skills, including financial accounting, spreadsheets, word processing, database\nmanagement, graphics and web-based software.\n\u2212 High literacy skills, including reading, business and technical composition, knowledge of\nstandard English usage regarding punctuation, spelling, grammar and format.\n\u2212 Excellent listening, oral and written communication skills.\n\u2212 Ability to work quickly and accurately with strict attention to detail while processing a large\nvolume of data.\n\u2212 Ability to maintain the confidentiality of sensitive information and materials.\n\u2212 Ability to work independently, exercising good judgment and complex problem solving skills.\n\u2212 Ability to effectively plan and organize a heavy workload to meet critical deadlines.\n\u2212 Ability to accurately add, subtract, multiply, divide and compute percentages.\n\u2212 Ability to use a variety of office equipment, including 10-key, typewriters, multi-phone systems,\ncopiers, etc.\n\u2212 Ability to serve as a lead worker: training, assigning duties and overseeing the work of others.\n\u2212 Willingness and ability to work a flexible schedule, including overtime when needed, to meet\nshifting workload requirements.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the position.\n\u2212 Very frequent sitting;\n\u2212 Frequent keyboarding, gripping and clicking mouse;\n\u2212 Occasional standing, walking, bending and kneeling;\n\u2212 Some telephones, collating and filing;\n\u2212 Close visual acuity;\n\u2212 Ability to communicate verbally\nFNFinanceAccountingTechnician.jd.docx\nFinance Accounting Technician Page 3\nWORKING ENVIRONMENT:\nThe work is performed in an office environment with extensive work at a computer workstation.\nEnvironment includes a normal range of noise and distractions with very low risk.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year college vocational courses in accounting, bookkeeping, business or related area.\n\u2212 Three years of progressively responsible bookkeeping or accounting support experience\nutilizing computerized accounting systems and spreadsheets is required, preferably in municipal\ngovernment.\nOR\n\u2212 Four years of progressively responsible bookkeeping or accounting support experience utilizing\ncomputerized accounting systems and spreadsheets is required, preferably in municipal\ngovernment.\nAND\n\u2212 High proficiency in using Microsoft Office.\n\u2212 Keyboarding skills and ability to type a minimum of 45 wpm NET.\n\u2212 Accurate ten-key skills of 160 spm NET.\n\u2212 Familiarity with generally accepted accounting principles, governmental accounting and contract\nprocedures preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check\nPREPARED BY: C. Weinberg REVIEWED BY:\n8/10 Andy Asbjornsen, Finance Director\nREVISED BY: E. Weinberg\n12/24\nFNFinanceAccountingTechnician.jd.docx"}
{"Department": "Finance", "Job Title Sort": "Finance Business System Analyst", "Job Title": "Finance Business System Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FNFinanceBusinessSystemAnalyst.jd.pdf", "SharePoint List ID": "474", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/FNFinanceBusinessSystemAnalyst.jd.pdf", "pdf_file": "FNFinanceBusinessSystemAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Business Systems Analyst UNION:231\nSG:4\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:PR\nNATURE OF WORK:\nResponsible for applying a thorough knowledge of department accounting functions to implement,\nintegrate, troubleshoot and maintain the City\u2019s financial enterprise software system and workflow,\nwhich includes processes and systems that support accounts payable, accounts receivable,\naccounting, bank reconciliation, budget tracking, fixed assets, general ledger, purchase requisitions,\nproject tracking, related reporting, document tracking, and approvals. Partners with IT and key staff\nfrom other City Departments for planning, implementation, and maintenance efforts related to the\nfinancial enterprise software system. Works closely with customers, vendors, management and\ntechnical staff to analyze, document and identify business and technical solutions to business\nproblems and needs. Works with staff to identify workflow gaps and generates automatic processes\nand reports from the financial system. Supports and/or develops financial reports; assists in\nanalyzing financial reporting requirements. Identifies and designs process improvements in\nrelationship to financial systems, and related workflow processes and approvals. Trains existing\nand new staff from all City departments on financial systems.\nSUPERVISORY RELATIONSHIPS:\nReports to the Financial System Manager or designee. Works independently under general\nsupervision and the guidance of applicable federal, State and local statutes, regulations, policies,\nand procedures. May serve as lead on assigned projects, including assigning work to project team\nmembers, conducting analysis and outreach to other departments, and providing feedback.\nESSENTIAL FUNCTIONS:\n1. Serves as business lead and subject matter expert in department business processes for\nthe implementation of new or revised Financial enterprise software system, processes and\nrelated systems and procedures. Provides project leadership, configuration management,\ntesting, and support for assigned financial subsystems. Develops implementation,\nmaintenance, and communication plans. Drafts or revises related policies and procedures.\nPerforms lead responsibilities on an on-going basis for assigned Financial subsystems,\nincluding annual project improvements and maintenance.\n2. Recommends process/customer service improvements, innovative solutions, policy changes\nand/or major variations from established policy that must be approved by appropriate\nleadership prior to implementation. Serves as a key liaison with employees in other\ndepartments, third parties, and other stakeholders. Uses project management skills in\nmanaging assigned projects. May provide overall project management and business\nanalysis for a given Financial initiative. Assists in identifying and defining systems and\nprocess alternatives capable of meeting business needs.\nFNFinanceBusinessSystemsAnalyst.jd\nFinance Business Systems Analyst Page 2\n3. Provides end user security management and configuration management for Financial\nsystems. Provides support for configuration changes, work flow changes, and other system\nprocess modifications. Participates in change management control of Financial systems.\nWorks with IT Services to control access to Financial systems data. Helps provide support\nof Financial systems through the IT Services Help Desk.\n4. Develops plans and leads staff on the testing and implementation of system upgrades and\nmodifications. Works with Information Technology staff and system vendors to identify and\nimplement upgrades. Assures modifications and upgrades are successfully tested before\nimplementation to the live environment. Reports systems issues to systems vendors and\nworks with vendors to resolve the issues. Documents processes and results.\n5. Utilizes standard reporting tools to write, maintain and support a variety of reports or\nqueries. Helps maintain data integrity in systems by running queries and analyzing data.\nDevelops standard reports for ongoing customer needs and ad hoc queries as needed,\nworking with staff to identify information requirements. Works with Information Technology\nstaff to resolve complex reporting issues.\n6. Develops and documents work flow processes to create efficiency in the operation of\nFinancial Systems. Works with Information Technology staff to implement complex work\nflow processes.\n7. Plans and provides, or arranges training classes, for staff as needed on the use of Financial\nSystems. Includes initial training for new users, training on new processes or training to\ngroups on specific functionality. Develops user procedures, guidelines and documentation.\n8. Supports best practices for system and process change management, documentation of\nsystem processes and business practices, and the development of standards for processes.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Complex systems project management including planning, scheduling, monitoring and\nproblem solving.\n\u2212 Thorough knowledge of governmental accounting and auditing practices and principles.\n\u2212 Municipal finance policies, procedures, and operating guidelines.\n\u2212 Operation and configuration of financial software systems in a municipal setting.\n\u2212 Relevant City, County, state and federal laws and regulations.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\n\u2212 General broad understanding of the financial procedures of municipal government.\nSkills in:\n\u2212 Strong computer skills, including accounting, workflow, approvals, and controls for enterprise\nfinancial systems\n\u2212 Testing and configuring complex financial systems consistent with business needs of the\nCity.\n\u2212 Understanding and interpreting financial system requirements from both business and\ntechnical perspective\nFNFinanceBusinessSystemsAnalyst.jd\nFinance Business Systems Analyst Page 3\n\u2212 Applying accounting principles to prepare accurate and timely financial statements, annual\nreports and detailed account records.\n\u2212 Communicating business issues and goals with employees at all levels of the organization\n\u2212 Excellent oral and written communications skills.\n\u2212 Demonstrated skill and experience in initiating and leading entity wide system and process\nchanges.\n\u2212 Management of projects within time and financial constraints that exist within the City\ngovernmental environment.\nAbility to:\n\u2212 Configure, change, and test financial systems and related systems based on business\nneeds of the City.\n\u2212 Recommend business configurations based on knowledge of financial systems and City\ngoals, to employees at all levels of the organization\n\u2212 Understand and interpret work flow processes within a complex organization.\n\u2212 Analyze and interpret complex financial data.\n\u2212 Diagnose and resolve systems analysis problems, evaluate alternatives and make sound\nindependent decisions within established guidelines.\n\u2212 Utilize a variety of spreadsheet, analytical and other computer software for testing analysis\nand preparation of reports for management as requested.\n\u2212 Function as a member of the Finance System Project implementation team.\n\u2212 Demonstrate professional courtesy and good judgment in communications with other\nemployees and external agencies.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Prepare, write and present analytical reports and systems analysis to diverse groups.\n\u2212 Create and provide multi-media based presentations to a wide array of audiences.\n\u2212 Work independently with little direction.\n\u2212 Maintain the absolute confidentiality of sensitive files, data, and materials accessed,\ndiscussed or observed while working with City staff.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse; and\n\u2212 Ability to talk and hear sufficiently to serve internal and external clients.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation\nwith some travel between City of Bellingham locations. Works in an environment with frequent\ninterruptions. Some travel to professional meetings required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in accounting, finance, management information systems, public or\nbusiness administration or related field.\n\u2212 Two years of progressively responsible accounting support experience utilizing and\nsupporting financial systems in a complex enterprise setting, preferably in a municipal\nenvironment.\nFNFinanceBusinessSystemsAnalyst.jd\nFinance Business Systems Analyst Page 4\n\u2212 Two years of experience supporting computer systems including experience in systems\nimplementation.\n\u2212 Experience utilizing BARS accounting system preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the skills, knowledge, and ability to successfully perform the essential functions of the\njob will be considered. Necessary knowledge, skills and abilities would include a thorough\nknowledge of municipal finance processes and data.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: REVIEWED BY:\nM. Mulholland Andrew Asbjornsen\nA. Sullivan Finance Director\n12/18\nFNFinanceBusinessSystemsAnalyst.jd"}
{"Department": "Finance", "Job Title Sort": "Finance Cashier", "Job Title": "Finance Cashier", "Classification": "Accounting Assistant I", "Bargaining Unit": "1937", "Published File Name": "FNFinanceCashier.jd.pdf", "SharePoint List ID": "46", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/FNFinanceCashier.jd.pdf", "pdf_file": "FNFinanceCashier.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Cashier UNION:1937\nSG:106\nCLASSIFICATION TITLE: Accounting Assistant I CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nPerforms a full range of customer service functions at the Finance Department front counter. Serves as\nfirst point of contact with the public and provides information in response to various inquiries in person\nand by phone. Performs entry level financial services support duties such as receiving payments for\nutility accounts, business tax accounts, and various other accounts receivable. Acts as department\nreceptionist and completes general office work.\nSUPERVISORY RELATIONSHIP:\nReports to the Revenue Coordinator. Receives technical guidance and direction from higher classified\nstaff who may review work assignments for accuracy and completion in accordance with established\nprocedures. Work is performed under close supervision in accordance with established policies,\nprocedures and guidelines.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides assistance to the public, City employees and representatives of outside agencies.\nResponds to general inquiries in person and by phone. Provides information on a variety of\nFinance Department and City processes and functions as authorized or refers to appropriate\nindividual for response.\n2. Receives and processes payments using automated accounting systems and issues receipts for\nutility payments, business taxes, building permit fees, department deposits, and various other\naccounts receivable.\n3. Receives and prepares department mail for processing.\n4. Performs data entry to maintain or update system and account information.\nADDITIONAL WORK PERFORMED:\n1. Assists in other areas of the department as needed.\n2. Carries out special projects and assignments as required.\n3. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nFinanceCashier Page 2\nKnowledge of:\n\u2212 Working knowledge of general office practices, procedures, and equipment.\n\u2212 Working knowledge of standard business English usage, spelling, grammar and punctuation.\n\u2212 Some knowledge of various filing systems (hard copy and computerized) and ability to\naccurately maintain them.\nSkill in:\n\u2212 Basic math skills including the ability to add, subtract, multiply, and divide with accuracy.\n\u2212 Basic computer skills including spreadsheet software and word processing.\nAbility to:\n\u2212 Organize, prioritize, and independently perform routine work assignments.\n\u2212 Do repetitive work quickly, accurately, and with close attention to detail in an atmosphere of\nfrequent interruptions.\n\u2212 Operate standard office machines such as computers, copiers, fax machines and multi-line\nelectronic phone systems, and computer.\n\u2212 Accurately and rapidly exchange money and record transactions.\n\u2212 Communicate effectively with other employees, agencies, and the general public using\ncourtesy, tact, and good judgment.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily at a computer workstation in a busy office environment with frequent\ninteraction with the public, in person and by telephone.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one-year basic financial services support or cashiering experience.\n\u2212 Experience in a customer service role required.\n\u2212 Computer skills including experience with data entry and retrieval.\n\u2212 Ability to operate a 10-key calculator by touch preferred.\n\u2212 Ability to type 45 wpm preferred.\n\u2212 An equivalent combination of experience and education sufficient to provide the applicant with\nthe skills, knowledge, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nFinanceCashier Page 3\nPREPARED BY: F. Longman REVIEWED BY:\nJ. Slick Andrew Asbjornson\nA.Sullivan 07/2021 Finance Director"}
{"Department": "Finance", "Job Title Sort": "Finance Contract Specialist", "Job Title": "Finance Contract Specialist", "Classification": "Contract Specialist", "Bargaining Unit": "Union:1937", "Published File Name": "FNContractSpecialist.jd.pdf", "SharePoint List ID": "541", "Salary Grade": "111", "pdf_url": "https://cob.org/wp-content/uploads/FNContractSpecialist.jd.pdf", "pdf_file": "FNContractSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Contract Specialist UNION: 1937\nSG: 111\nCLASS TITLE: Contract Specialist CS: Y\nFLSA: Y\nDEPARTMENT: Finance EEO4CODE: AS\nJOB SUMMARY:\nThis position plays a key role in the City's contracting processes by ensuring City contracts are\nprepared and processed in accordance with City policies and State and Federal laws and\nregulations. The Contract Specialist serves as the contracting resource to Project Managers and\nother City staff for construction, public works, professional and personal service agreements and\nthe procurement of goods and services. This position provides administrative and technical support\nand guidance in all functional areas of contract preparation and close out.\nSUPERVISORY RELATIONSHIP:\nReports to the Purchasing Manager. Works independently under general supervision and the\nguidance of applicable Federal and State laws, City regulations and contractual agreements.\nMaintains a close working relationship with Project Managers, Project Engineers and Purchasing\nStaff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Prepares, processes, and reviews contracts, supporting documents and general\ncorrespondence. Verifies procurement and contracting requirements, ensures all required\nspecifications and related documents are incorporated into the contract documents and\nmonitors contract compliance with City Policy and State and Federal laws and regulations.\nReviews and processes change orders, contract modifications and close out documents.\n2. Coordinates with the Purchasing Manager and Legal Department to ensure proper\ncompletion of insurance certificates and bonding to adequately protect the City's assets.\nProvides information to and follows up with contractors, insurance companies and bonding\nagencies as needed.\n3. Provides functional direction regarding contract procedures for vendors and staff\nresponsible for contract/project management.\n4. Uses references, resources and existing State and City of Bellingham General Special\nprovisions to assist Project Managers and Engineers to meet project contract requirements.\nCoordinates with Project Managers regarding scope and sequencing of projects. Advises\nProject managers of appropriate contracting strategies.\n5. Develops and conducts vendor evaluations to ensure services are performed in accordance\nwith contract requirements and that contract prices and hourly rates remain competitive.\nMonitors invoices for compliance with individual contracts. Informs managers and other staff\nas needed of non-compliance.\nContract Specialist Page 2\n6. Provides information and assistance to City staff regarding contract procedures and\ndevelopment of contract documents.\n7. Develops grant funded contract documents, reimbursable and pass-through agreements in\naccordance with funding source requirements. Develops inter-agency agreements,\nmemorandums of understanding and memorandums of agreement.\n8. Establishes Quality Control techniques to maintain accuracy including streamlining and\nupdating processes and procedures of specification production as requirements and\nworkflows change.\n9. Maintains Purchasing contracts database.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural task\ndata.\n2. Provides back up to Buyers.\n3. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Applicable RCW codes, laws, insurance and bonding requirements related to major capital\nconstruction projects\n\u2212 Contracting concepts, Uniform Commercial Code, applicable public contract acquisition laws\nand regulations, business principles, marketing and industry accepted procedures\n\u2212 Federal, State and local laws, rules and regulations related to area of assignment\n\u2212 Working knowledge of project schedules and project development tasks\n\u2212 Governmental accounting and auditing requirements\nSkills in:\n\u2212 Organization and planning, problem analysis, adaptability and flexibility\n\u2212 Public works construction processes, procedures, specifications interpretation, scheduling\nand cost factors\n\u2212 Math skills including the ability to add, subtract, multiply and divide and compute\npercentages with accuracy.\n\u2212 Excellent communication skills to communicate effectively with other employees, agencies\nand the public using tact, courtesy and diplomacy.\nAbility to:\n\u2212 Understand the basic concept of design flow, sequences and construction practices\n\u2212 Operate a computer and utilize relevant software\n\u2212 Effectively utilize the Internet\n\u2212 Communicate without ambiguity using proper English, spelling, grammar, and punctuation\n\u2212 Proof read with proficiency\n\u2212 Use of equipment in the area of assignment\n\u2212 Understand and execute oral and written instructions\n\u2212 Plan, schedule and coordinate work assignments to meet tight deadlines\n\u2212 Provide creative resolution to contracting issues\n\u2212 Work under pressure, and cope with interruptions\nContract Specialist Page 3\n\u2212 Work independently and self-motivate\n\u2212 Resolve potential problems with proactive solutions\n\u2212 Maintain consistent and punctual attendance\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Result Orientation,\nand Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally translate objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. Work is performed primarily in an office\nsetting with occasional visits to department work sites to assist staff with problem resolution\npertaining to area of responsibility. Business travel may be required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of relevant college or vocational course work in accounting, business, or related\narea.\n\u2212 Three years of experience with record-keeping and compliance monitoring for contracts.\n\u2212 Accounting/bookkeeping experience in a municipal or public sector environment preferred.\n\u2212 APWA Contract Administration Certificate preferred.\n\u2212 Familiarity with engineering and construction terminology and concepts preferred.\n\u2212 A combination of education and experience which provides the applicant with the\nknowledge, skills, and abilities required to perform the essential functions of the job will be\nconsidered.\nPREPARED BY: REVIEWED BY:\nE. Johnston E. Johnston, Director\nM. Olinger Public Works\nS. Moses\nA. Beatty\nA. Sullivan\n10/14\nREVISED BY: R. Delker\n11/20"}
{"Department": "Finance", "Job Title Sort": "Finance Director", "Job Title": "Finance Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FNFinanceDirector.jd.pdf", "SharePoint List ID": "41", "Salary Grade": "E-DH-C", "pdf_url": "https://cob.org/wp-content/uploads/FNFinanceDirector.jd.pdf", "pdf_file": "FNFinanceDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Director E-PLAN\nSG:E-DH-C\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Finance Director position is established by City Charter to be responsible for all finances of the City\nand for all City Clerk and City Treasurer functions required under state law. As such, this position\ndirects the operation of the Finance Department including revenue functions, collection of business\ntaxes, investments, utility billing, accounts payable, debt administration, City-wide budget, financial\nreporting and internal audit functions as well as Clerk functions of Council minutes, maintaining the City\nSeal, attesting official City acts, recording and maintaining City ordinances, legal documents, City\nproperty records, and contracts. Serves as a member of the City\u2019s leadership team and provides\nrecommendations to the elected Mayor for strategic direction of fiscal policy matters to maintain and\nenhance the financial health of the City. (See Bellingham City Charter Sections 8.04-8.13).\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Works independently with general guidance from the Mayor or designee to\nensure coordination of objectives and priorities of the Mayor and Council. Supervises staff directly or\nthrough assigned managers. Works under the guidelines of various governmental financial and\naccounting regulations, as well as under the City's policies, procedures, municipal code, ordinances,\nand various other state and federal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Management: Plans, organizes and directs the financial administration of the City,\nincluding the general accounting system, establishment of procedures and controls over\nmunicipal revenues and expenditures and inventory of municipal property. Through department\nmanagers, oversees business registration and tax collection, utility billing and collections;\naccounts payable, financial reporting; accounting and audit functions, investments including\ndeferred compensation programs, and debt administration.\n2. Fiscal Policy: Provides recommendations to the Mayor for strategic direction of fiscal policy\nmatters to ensure the City\u2019s financial well being, including those factors that relate to the City\u2019s\nbond rating. Approves or recommends City-wide financial and internal control policies.\n3. Financial Reporting and Communications: Prepares and presents to City Council and the Mayor\nquarterly and annual financial reports of the City\u2019s financial condition. Responds to citizen and\nmedia inquiries for financial information.\n4. Budget Development & Resource Planning: Responsible for development of the City-wide\nBudget and Capital Facilities Plan. Monitors and reports to council year-to-date budget\nprogression by Fund, Group & Activity. Presents budget ordinance modification\nrecommendations to City Council as necessary during the year.\nFinance Director Page 2\n5. Bond and Debt Administration:\nResponsible for all debt administration including issuance of bonds. Selects financial advisors\nand bond underwriters. Responsible for the collection of money, bond payments to the fiscal\nagent and review of possible refunding opportunities.\n6. Public Investment: Invests public funds in a manner which will provide the highest investment\nreturn with the maximum security while meeting the daily cash flow demands on the Treasury\nand conforming to all State statutes governing the investment of public funds. Selects financial\ninstitutions and brokers with whom the City will do business based on Public Deposit\nCommission requirements. Maintains written investment policy and establishes investment\nstrategy based on policy and current investment market.\n7. Cash Management: Oversees the City's cash management systems including receipting,\naccounting, investing, and payables of the City. Ensures adequate cash flow to meet the City\npayroll, cash expenditures and debt payments.\n8. Personnel Management: Develops and maintains a Department workforce committed to, and\nwith highly developed competencies in customer service, results orientation, and teamwork.\nDirectly or through managers, appoints, supervises, provides for training and development,\nmanages performance and ensures accountability of Department employees. Establishes and\nmaintains a working environment conducive to positive morale, quality services, and innovation.\nEnsures compliance with City-wide and Department policies, and State and federal laws and\nregulations.\n9. Policy Development: Manages the development and implementation of the Finance\nDepartment's goals, objectives, policies and priorities for each assigned service area;\nestablishes within the City's policy appropriate service and staffing levels; allocates resources\naccordingly. Maintains currency of policy and practice with the organizational needs of the City\nand with applicable City Charter, municipal code, state and federal laws.\n10. Fiscal and Business Management: Assures the financial well-being of the Department by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budget and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the Department, including management of permitting fees\nand funds and accessing federal and State funding sources. Assures the efficient and\neconomical use of departmental funds, personnel, materials, facilities and time.\n11. Senior Management Team: Provides information and advice to the Mayor, City Council, and\nDepartment Head team on strategic planning and accomplishment of City goals and objectives.\nParticipates in organization-wide strategic planning. Coordinates the Department's activities with\nthose of other City departments and offices to ensure a consistent approach toward common\nprojects and interests and the cost effective delivery of services.\n12. Quality Control: Continuously monitors and evaluates the efficiency and effectiveness of service\ndelivery methods and procedures; assesses and monitors workload, administrative and support\nsystems and internal reporting relationships; identifies opportunities for improvement; directs the\nimplementation of changes.\n13. Public Interface: Represents the Finance Department to other City departments, elected\nofficials, outside agencies and the public. Explains Finance Department programs, policies and\nactivities; negotiates and resolves sensitive, significant and controversial financial issues.\nFinance Director Page 3\n14. City Clerk Function: Per City Charter, directs and oversees the activities of the City Clerk\nRepresentative, including the responsibility for City Council minutes, maintaining the City Seal,\nattesting official City acts, recording and maintaining City ordinances, legal documents, City\nproperty records, and contracts. Oversees the records center, which is the archive storage area\nfor the city.\nADDITIONAL WORK PERFORMED:\n1. Serves as a member of the Police Pension Board and Fire Pension Board.\n2. Provides regular financial reports to City Council as required by the City Charter.\n3. Attests the Mayor's signature.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Operational characteristics, services and activities of a comprehensive municipal financial\nplanning, development and administration program.\n- Organizational and management practices as applied to the analysis and evaluation of\nprograms, policies and operational needs.\n- Modern and complex principles and practices of program development and administration.\n- Advanced principals and practices of municipal administration, accounting treasury\nmanagement, revenue, license administration and purchasing.\n- Principles of supervision, training and performance evaluation.\n- Pertinent federal, State and local laws, codes and regulations.\nAbility to:\n- Plan, organize, direct and coordinate the work and management of supervisory, professional\nand technical personnel; delegate authority and responsibility. Select, supervise, train and\nevaluate staff.\n- Provide administrative and professional leadership and direction for the Finance Department.\n- Conduct self at all times in an ethical, professional and respectful manner.\n- Identify and respond to community and City Council issues, concerns and needs.\n- Articulate financial issues of importance to the public even when doing so creates pressure and\nstress from various groups and special interests.\n- Develop, implement and administer goals, objectives and procedures for providing effective and\nefficient financial and administrative operations.\n- Prepare and administer budgets; allocate limited resources in a cost-effective manner.\n- Analyze problems, identify alternative solutions, project consequences of proposed actions and\nimplement recommendations in support of goals.\n- Research, analyze and evaluate new service delivery methods, procedures and techniques.\n- Prepare clear and concise administrative and financial reports.\n- Interpret and apply federal, State and local policies, procedures, laws and regulations.\n- Communicate clearly and concisely, both orally and in writing.\n- Maintain high ethical standards for conduct of public officials.\n- Maintain consistent and punctual attendance.\nFinance Director Page 4\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n- Frequently remain stationary for long periods of time;\n- Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions. May be exposed to\nhighly stressful situations and individuals who are irate or hostile; may be subject to long hours due to\nattendance at City Council and Committee meetings and other responsibilities required at this executive\nlevel. Flexibility to work evening and weekend hours and occasional overnight travel to conferences\nand training sessions required. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in finance, accounting, economics, business administration or related field.\nMaster's Degree preferred.\n\u2212 Seven years progressively responsible experience in municipal financial management including\nfive years of experience in a senior management position.\n\u2212 Certified Public Accountant License preferred.\n\u2212 A record of effective work with elected officials and significant experience in higher level\ngovernmental accounting, budgeting and fiscal management preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nGary Pitcher Kelli Linville, Mayor\nREVISED: 1/8/85\n4/86 Kerry Sicktich\n4/96 L. Carpenter, K. Hanowell\n1/06 T. Holm, K. Hanowell\n10/12 A. Sullivan\n8/18 B. Henshaw"}
{"Department": "Finance", "Job Title Sort": "Finance Office Assistant", "Job Title": "Finance Office Assistant", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "FNOfficeAssistant.jd.pdf", "SharePoint List ID": "33", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/FNOfficeAssistant.jd.pdf", "pdf_file": "FNOfficeAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Office Assistant UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:N\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nThe Finance Office Assistant provides clerical support to the Finance Department. Work includes data\nentry, batch receipting, filing, photocopying, preparing letters and department mail duties. Acts as\nreceptionist and cashier, as assigned. Responds to information and records requests at the records\ncenter, assists with records retention and responds to general questions. Works on special projects and\nperforms other duties as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Revenue Coordinator. May receive assignments from higher classified staff. Work may\nbe checked in progress or at completion. Work is performed independently in accordance with\nestablished legal guidelines, methods, practices and systems.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Receives and sorts incoming mail for internal distribution. Follows up on Finance Department\nreturned or invalid mail. Opens mail and drop box payments, separates for batch entry and runs\ntapes to verify payment amounts. Enters payments into systems as appropriate.\n2. Coordinates delinquent accounts that are to be sent to collection agencies under the\nsupervision of the Finance Officer. Acts as the liaison between the City and the Collection\nagency by providing additional information or paperwork as requested. Establishes and\nmaintains files of accounts that have been sent to collection.\n3. Assists the Accounting Technician in entering business tax returns, updating business license\nand new business registrations, provide requested information to other departments in\naccordance with policy and legal requirements.\n4. Assists the Finance Representative with basic Eden account changes, verify and enter autopay\nand cancelations into Eden. Process E-Statement enrollments. Perform backup duties for billing\nduring peak work levels or leave.\n5. Acts as back-up to the Finance Representatives to ensure services to the public and City\ndepartments by answering phones, responding to customer inquiries at the counter, and\nreceipting customer payments and deposits from City departments.\n6. Receives and responds to requests for information or records at the Records Center. Retrieves\nrecords; logs, copies, tracks, and routes requests. Logs and refiles returned records.\n7. Access records, logging and checking contents for accuracy and to identify each records series.\nVerifies references to State-approved retention schedules; applies schedules when necessary\nFinance Office Assistant/Records Page 2\nto correct, or complete records transmittals. Explains transmittal procedures and clarifies\nrecords series questions with City staff.\n8. Prepares detailed destruction notices, verifies and corrects retention schedule references, and\nroutes and tracks notices for department authorization. Completes and arranges for destruction\nprocess including confidential disposal.\n9. Maintains the order of the Records Center and all pertinent documentation. Conducts annual\nphysical inventory. Enters detailed records information into computerized inventory. Ensures\nsecurity, integrity, and confidentiality of all Records Center holdings.\n10. Picks up and delivers records transmitted between City offices and the Records Center. Makes\narrangements for major box transfers to the Records Center.\nADDITIONAL WORK PERFORMED:\n1. Fills in for other Finance Department clerical personnel during peak work levels or leave.\n2. Provides receptionist duties.\n3. Performs Finance department filing and sorting as needed.\n4. Works on special assignments as required\n5. Performs other related duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nSkills:\n- Good oral communications skills to explain policies and procedures and to deal with other\nemployees, agencies and the general public using courtesy, tact and good judgment.\n- Good planning, organizing, problem solving, decision making and time management skills\n- Thorough working knowledge of Microsoft Office products including Word, Excel, and strong\ndata entry skills\n- Knowledge of basic business operations.\n- Knowledge of basic math including the ability to add, subtract, multiply and divide accurately.\nAbility to:\n- Ability to work independently, organizing work with a minimum of supervision.\n- Ability to establish and maintain manual and computerized filing and record keeping systems.\n- Ability to operate standard office equipment such as typewriter, word processor, computer\nterminal, calculator, fax, 10-key calculator and photocopier.\n- Ability to work quickly, accurately and thoroughly with close attention to detail to meet deadlines\nin an atmosphere of frequent interruptions. Adaptability and flexibility.\n- Ability to maintain and protect confidential records and discussions.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Maintain consistent and punctual attendance.\n- Ability to handle the physical requirements of the Records Center jobs, including:\n- Climb ladders of up to eight feet in height\n- Sit, stand, bend, twist, and reach for extended periods of time; and with proper body\nmechanics, equipment or assistance\n- Safely move items weighing up to 50 lbs.\nFinance Office Assistant/Records Page 3\n- Correctible visual acuity sufficient to operate a motor vehicle.\n- Sufficient manual dexterity to operate mailroom equipment and motor vehicle.\nWORKING ENVIRONMENT:\nMost work is performed in an office environment, extensively at a computer terminal, with frequent\ninteraction with the public, in person and by telephone. May also work in a climate-controlled\nwarehouse environment. Records Center tasks subject the worker to dusty conditions. May require\ndriving.\nEXPERIENCE AND TRAINING REQUIREMENT:\n- Two years of progressively responsible office experience or any combination of experience and\neducation, which provides the applicant with the desired skills, knowledge and ability to perform\nthe work.\n- Keyboarding skills and ability to type a minimum of 45 wpm NET.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal conviction and local background check.\n- Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: Adelle Ringus REVIEWED BY:\nAl Ruiz Brian Henshaw\n5/94 Finance Director\nREVISED BY: Adelle Ringus\nLynn Starcher\n11/97\nHolt Consulting\n7/00\nLinda Storck\n7/09\nJohn R. Carter\nCamille Gatza\n03/11\nPaige Treston\n2/16\nCOMMISSION ALLOCATION: _____________"}
{"Department": "Finance", "Job Title Sort": "Finance Representative", "Job Title": "Finance Representative", "Classification": "Accounting Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "FNFinanceRepresentative.jd.pdf", "SharePoint List ID": "538", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/FNFinanceRepresentative.jd.pdf", "pdf_file": "FNFinanceRepresentative.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Finance Representative UNION:1937\nSG:107\nCS:E/P\nCLASS TITLE: Accounting Assistant II FLSA:Y\nEEO4CODE:AS\nDEPARTMENT: FINANCE\nJOB SUMMARY:\nPerforms skilled financial services support and provides detailed customer service for internal and external\ncustomers of the Finance Department. Maintains service and account records in the City\u2019s billing systems\nand prepares customer billings. Posts payments, billings, credits debits, adjustments and finance charges\nfor customer accounts; performs database management and tracking and complex data entry. Identifies\nand resolves errors and discrepancies. Prepares financial information and performs reconciliations and\nanalysis.\nSUPERVISORY RELATIONSHIPS:\nReports to the Revenue Coordinator. Works under general supervision in accordance with local and State\nlaws, City ordinances, regulations, and public disclosure/privacy laws.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains service and account records for the City's billing systems; performs database\nmanagement, complex data entry, reconciliations and analysis. Prepares customer billings;\nmonitors billing, credits, debits and rates on individual accounts to assure compliance with\ndepartmental policies and procedures, ordinances and accounting requirements.\n2. Responds to customer inquiries and complaints regarding billings, adjustments, charges, NSF\nchecks, refunds, delinquent accounts, and special credit arrangements.\n3. Posts payments, billings, credits, debits, adjustments and finance charges for accounts. Identifies\nand resolves errors and discrepancies.\n4. Monitors delinquent accounts and reports to collection agency as needed.\n5. Prepares weekly text file for utility billings; reviews edit lists for accuracy, researches errors and\nresolves discrepancies.\n6. Works closely with Public Works Department staff to maintain utility accounts: resolves service and\nbilling problems, schedules and prepares billing and shut-off notices and coordinates delinquencies\nwith Public works utilizing water shut off application.\n7. Creates new service locations and utility accounts. Coordinates service turn off and turn on\nrequests based on work orders for initiation or termination of service. Verifies service fees for new\nutility services.\nFNFinanceRepresentative.jd\nFinance Representative Page 2\n8. Receives all utility billing mail returns. Researches inaccurate addresses and property\nownership to update utility billing records.\n9. Prepares monthly reconcilitation for property tax revenues as assigned.\nADDITIONAL WORK PERFORMED:\n1. Cross trains in other functional areas and serves as back-up as assigned.\n2. Provides customer service at the counter as needed to receive payments, answer inquiries, resolve\naccount problems, etc.\n3. Performs related recordkeeping, accounting support, or customer service duties as necessary.\n4. Serves as backup cashier. Balances individual cash drawers and generates reconciliation\ndocuments and reports.\n7. Prepares Finance Department documents for transfer to Archives as necessary.\n8. Performs related work within the scope of the classification as assigned.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2212 Standard office principles, practices, methods, procedures and equipment.\n\u2212 General knowledge of governmental accounting and auditing practices and principles applicable\nto work performed.\n\u2212 Working knowledge of standard business English usage, spelling, grammar and punctuation.\n\u2212 Knowledge of various filing systems (hard copy and computerized) and ability to accurately\nmaintain them.\n\u2212 Thorough knowledge of and ability to apply and explain City and departmental policies and\nprocedures.\n\u2212 Working knowledge of relevant city, state, local and federal codes, regulations, policies and\nprocedures related to assigned areas of reponsibility.\nSkill in:\n\u2212 Applying accounting principles related to maintaining account records and preparing financial\nreports.\n\u2212 Strong computer skills including financial accounting systems, spreadsheet software, and word\nprocessing.\n\u2212 Strong math skills including the ability to add, subtract, multiply, divide and compute\npercentages with accuracy. Ability to understand and apply basic mathematical formulas.\nAbility to:\n\u2212 Use standard office equipment such as computers, copiers, fax machines and multi-line\nelectronic phone systems.\n\u2212 Complete repetitive work quickly and accurately while maintaining close attention to detail, in an\nenvironment of constant interruptions.\nFNRepresentative.jd (2)\nFinance Representative Page 3\n\u2212 Communicate effectively with other employees, agencies and the general public using tact,\ncourtesy and good judgement.\n\u2212 Organize and prioritize to meet deadlines and demands of peak season workloads.\n\u2212 Search records quickly and accurately under immediate time pressures.\n\u2212 Accurately and rapidly exchange money and record transactions.\n\u2212 Read, retain familiarity with, understand and apply the City's ordinances relating to functional\nareas of the Department.\n\u2212 Analyze and interpret financial data.\n\u2212 Resolve problems and recommend solutions.\n\u2212 Establish effective working relationships with employees and the public.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties, including:\n\u2212 Very frequent sitting;\n\u2212 Frequent keyboarding, gripping and clicking mouse;\n\u2212 Fine finger dexterity to manipulate computer keyboard, mouse, files and papers;\n\u2212 Occasional standing, walking, bending and kneeling;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Ability to communicate verbally, in person and by telephone;\n\u2212 Transport objects weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily at a computer workstation in a busy office environment and includes a\nnormal range of noise and frequent distractions. Work requires using a computer for extended periods of\ntime.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of financial services support experience including use of computerized financial\naccounting systems.\n- Experience providing service to the public required.\n- Ability to operate a 10-key calculator by touch preferred.\nAbility to type 45 wpm preferred.\n- Completion of courses in bookkeeping and computerized record keeping software and systems\nincluding spreadsheets desirable.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: J. Slick REVIEWED BY\nF. Longman Andrew Asbjornsen, Director\nA. Sullivan Finance Department\n3/21\nFNRepresentative.jd (3)"}
{"Department": "Public Works", "Job Title Sort": "Financial Services Accounting Technician", "Job Title": "Financial Services Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:114", "Published File Name": "PWFinancialServicesAcctTech.jd.pdf", "SharePoint List ID": "269", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/PWFinancialServicesAcctTech.jd.pdf", "pdf_file": "PWFinancialServicesAcctTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Financial Services Accounting Technician UNION: 114\nSG:9\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works - Operations EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of complex accounting duties for multiple budgetary programs within the Engineering\nand Operations Divisions of Public Works. May be required to research applicable laws governing the\nadministration and payment of contractual obligations. Assists in providing statistical and financial\nsupport to Public Works Staff, Budget and Accounting personnel and State agencies. Acts as backup\nto the Contract Accounting Technician positions within the workgroup.\nSUPERVISORY RELATIONSHIP:\nReports to the Financial Services Manager. This position works under general supervision and the\nguidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements.\nESSENTIAL FUNCTIONS OF THE JOB:\nFleet System Maintenance:\n1. Provides varied and complex management reports associated with the Fleet system.\nAddresses future scheduled fleet additions; assists in the analysis of present fleet usage\nregarding fuel and maintenance issues.\n2. Updates and maintains Fleet asset information in the Management Systems software and the\nFleet Replacement software. Processes documentation necessary for the disposal of surplus\nvehicles. Licenses all vehicles and reconciles Fleet Replacement system to data provided by\nthe Accounting Department.\n3. Reviews and monitors fleet invoices for compliance with pre-authorized payment requisitions.\n4. Provides assistance to the Fleet Superintendent, Fleet Supervisor and other management staff\nwith fleet-related budgeting and accounting issues.\nGeneral Accounting Duties:\n5. Prepares monthly automated Public Works billings for the private sector or other governmental\nunits and submits invoices for reimbursement.\n6. Administers City-wide fuel card program. Tracks all driver fuel cards issued within the City;\norders cards, assigns numbers and tracks same in database system; reconciles fuel vendor\nbillings monthly in conjunction with database information. Responsible for policy revision as\nneeded.\nPWFinancialServicesAcctTech.jd.doc\nFinancial Services Accounting Technician Page 2\n7. Processes accounts based on documentation, invoices and/or statements. Researches and\nfollows-up on delinquent accounts as directed, and initiates proceedings to meet legal\nrequirements. Maintains Collections Systems software system and generates past due notices\nat regular 30, 60 and 90 day intervals.\n8. At the direction of the Financial Services Manager, coordinates information for submission to the\nBudget Office (PW payroll and \u201cDepartmental Objectives and Goals\u201d sections) and performs\nbudget data entry for other Public Works Operations departments and groups.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural task data.\n2. Provides back up to Contract Accounting Technicians in the Financial Services unit.\n3. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 Thorough knowledge of double entry bookkeeping principles and practices.\n\u2212 Working knowledge of accounting principles.\n\u2212 Knowledge of modern office methods, procedures and equipment and ability to operate\nstandard office equipment such as calculator, typewriter and computer terminal.\n\u2212 Thorough knowledge of governmental accounting and auditing practices and principles\napplicable to work performed.\n\u2212 Familiarity with the BARS system of accounting.\n\u2212 Knowledge of Public Works department operations and procedures, as well as pertinent federal,\nstate and local regulations.\n\u2212 Computerized accounting, electronic spreadsheets, database, and word processing software.\nAbility to:\n\u2212 Apply fundamental accounting principles to the maintenance of account records and reports.\n\u2212 Analyze and interpret complex financial data and develop recommendations to improve routines\nand procedures in the area of assignment. Ability to resolve problems and to recommend long\nterm solutions.\n\u2212 Compile and tabulate statistical data and prepare reports and summaries for review at the\ndirection of the Financial Services Manager or other Public Works Superintendents utilizing\ncharts, graphs and other software presentation tools.\n\u2212 Basic math skills including the ability to add, subtract, multiply, divide and compute percentages\naccurately and rapidly. Ability to understand and apply basic mathematical formulas.\n\u2212 Coordinate, prioritize and complete multiple tasks simultaneously.\n\u2212 Organize and prioritize accounting projects to meet deadlines and demands of peak season\nworkloads with minimal supervision while maintaining accuracy and attention to detail.\n\u2212 Communicate effectively with other employees, agencies and the general public using tact,\ncourtesy and diplomacy, both orally and in writing.\n\u2212 Establish and maintain effective working relationships with employees, government agencies\nand the public.\n\u2212 Read, understand, explain and apply policies, procedures and regulations governing work\nperformed.\n\u2212 Working knowledge of standard business English usage, spelling, grammar and punctuation.\nPWFinancialServicesAcctTech.jd.doc\nFinancial Services Accounting Technician Page 3\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, such as visual acuity to use a\ncomputer monitor, and manual dexterity for using a computer keyboard and keypad.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and includes sitting and utilizing a computer terminal for\nextended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One (1) year of college or vocational course work in accounting, business or related area\nrequired.\n\u2212 Minimum of two (2) years bookkeeping/accounting experience utilizing computerized accounting\nsystems and spreadsheets required.\n\u2212 Accounting experience in a municipal or public sector environment preferred.\n\u2212 Ten key by touch.\n\u2212 Experience utilizing BARS accounting system preferred.\n\u2212 Familiarity and experience with fleet management concepts preferred.\n\u2212 A combination of experience and education which provides the applicant with the knowledge,\nskills and abilities required to perform the essential function of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Ability to pass a Police Department criminal convictions records check prior to hire.\nPREPARED BY: P. Jones, J. Cady REVIEWED BY:\nL. McGowan-Smith Richard E. McKinley, Director\n10/07 Public Works\nReference: Contract Accounting Specialist\nCOMMISSION ALLOCATION: December 12, 2007\nPWFinancialServicesAcctTech.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Financial Services Representative", "Job Title": "Financial Services Representative", "Classification": "Accounting Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PWFinServsRep.jd.pdf", "SharePoint List ID": "271", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/PWFinServsRep.jd.pdf", "pdf_file": "PWFinServsRep.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Financial Services Representative UNION:1937\nSG:107\nCLASS TITLE: Accounting Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Public Works Operations EEO4CODE:AS\nJOB SUMMARY:\nMaintains financial records for the Public Works Operations Division by performing a variety of\naccounting and records management tasks in accordance with bookkeeping and accounting\nprinciples and procedures. Performs some of the duties of both the Inventory Control and Public\nWorks Services Accounting Assistant (accounts payable and accounts receivable functions and\npreparation of related financial reports for departmental use.) The Financial Services\nRepresentative provides back-up coverage to both of these positions.\nSUPERVISORY RELATIONSHIP:\nReports to the Budget and Management Analyst. Works under general supervision to perform\ntasks in accordance with departmental policies, procedures and pertinent regulations. Collaborates\nand works with other City departments, team members and other division staff. May lead and\nassist in the training of extra-labor employees.\nESSENTIAL FUNCTIONS OF THE JOB:\nAccounts Payable and Receivable:\n1. Processes accounts payable for materials, equipment, services and supplies by verifying\nreceipts, charges, calculations and authorizations.\n2. Maintains and updates computerized information management systems for inventory and\nwork order processes.\n3. Coordinates the month-end billing process to extract, import and process billable work\norders from computerized information management system.\n4. Prepares and processes manual invoices for services rendered and damage to City\nproperty.\n5. Audits financial records for accuracy, reconciles charges to invoices; prepares and\nprocesses credit memos and adjusting entries; and registers or logs other records on a daily\nor periodic basis.\n6. Follows-up on delinquent accounts and coordinates the collection of overdue accounts.\n7. Prepares, maintains and disseminates detailed records and statistics for reporting purposes.\n8. Assists in developing procedures and reporting formats to improve accounting processes.\nPW0319.jd\nFINANCIAL SERVICES REPRESENTATIVE Page 2\n9. Maintains and updates manual record-keeping systems to retain and retrieve files, including\nthe preparation of documents/records for archiving.\n10. Responds to billing questions from City staff, as well as questions from other vendors and\ngovernmental agencies.\nProgram Services:\n1. Records information pertaining to vehicle receiving, identification, assignment and disposal for\nfleet vehicles and equipment. Includes the ordering, receiving and distribution of fuel cards and\nscheduling use of vehicles in the City's motor pool. Maintains accurate records and generates\nreports as required.\n2. Performs data entry of approved requisitions into financial system for all City departments.\n3. Responsible for tracing and distributing all City surplus items.\n4. Assists in the preparation of the annual budget by accumulating and summarizing data from\nrecords and other sources.\nADDITIONAL WORK PERFORMED:\n1. Act as backup to other division accounts payable/receivable and reception staff as needed.\n2. Responds to a variety of departmental and City wide requests for information relative to\nassigned function.\n3. Performs office duties such as typing correspondence, creating graphs and producing reports.\nAssures such duties are responsive to division needs, requirements, schedules and time\nframes.\n4. Serves as a resource on financial issues and coordinates activities with accounting department.\n5. Performs other duties and responsibilities as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of principles and practices for accounts payable, accounts receivable and\ngeneral ledger.\n\u2212 Experience with accounting problem identification and research methods.\n\u2212 Experience with computerized information management systems.\n\u2212 Experience with alphabetical and numerical filing procedures.\n\u2212 Strong ability to add, subtract, multiply, divide and compute percentages with accuracy.\n\u2212 Ability to establish effective working relationships with employees, other agencies and the\npublic.\n\u2212 Ability to communicate effectively with other employees, agencies, vendors and the public\nwith courtesy, tact and diplomacy.\n\u2212 Ability to problem-solve.\n\u2212 Ability to do repetitive work quickly, accurately and with close attention to detail in an\natmosphere of frequent interruptions.\nPW0319.jd\nFINANCIAL SERVICES REPRESENTATIVE Page 3\n\u2212 Ability to follow written and oral instructions, to prioritize workload for completion in a timely\nmanner and to work independently or as a member of a team.\n\u2212 Ability to develop recommendations to improve business processes and procedures in areas\nof responsibility.\n\u2212 Ability to tolerate stress and handle several tasks in an environment of frequent\ninterruptions.\nWORKING ENVIRONMENT:\nWork is performed in an office setting in close proximity with other clerical workers. Environment\nincludes a normal range of noise and other distractions with low everyday risks working around\nstandard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two (2) years of technical accounting experience or an equivalent combination of\nexperience and education which provides the applicant with the desired skills, knowledge\nand ability required to perform the job.\n\u2212 One (1) year of college or vocational courses in accounting and business preferred.\n\u2212 Proficient use of computer for data entry/retrieval,10-key, word processing, record-keeping\nand spreadsheet applications.\nPREPARED BY: E. Christensen REVIEWED BY:\nL. McGowan Ken Thomas\n12/15/00 Asst. Director/Public Works\nOperations\n_________________________\nJack Garner, Director\nPublic Works\nCOMMISSION ALLOCATION:\nPW0319.jd"}
{"Department": "Finance", "Job Title Sort": "Financial Systems Manager", "Job Title": "Financial Systems Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FNFinancialSystemsManager.jd.pdf", "SharePoint List ID": "395", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/FNFinancialSystemsManager.jd.pdf", "pdf_file": "FNFinancialSystemsManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Financial Systems Manager E-PLAN\nSG: E2-13\nDEPARTMENT: Finance CS: N\nFLSA: N\nEEO4/SOC:OA/11-3031\nJOB SUMMARY:\nThe Financial Systems Manager oversees and manages the City's accounting, financial systems,\ncontract, purchasing, financial reporting and internal control functions. Establishes and maintains City-\nwide financial systems, policies and procedures, and systems training. Ensures efficient maintenance\nand operation of financial systems, to optimize functionality, data integrity and security. Identifies and\nimplements process improvement opportunities by coordinating, delegating, and collaborating with\nrelevant staff. Provides guidance and reviews of training materials, policies, and published\ndocumentation related to financial systems, accounting policies, procedures, and internal controls.\nResponsible for business administration and decisions related to workflow and internal control design of\nthe City's Enterprise Resource Planning (ERP) software system; gathers and analyzes the business\nprocess requirements and oversees the configuration to efficiently meet established requirements.\nThis position conducts complex financial analyses that facilitate decision-making by management and\nelected officials on City-wide fiscal matters. Oversees the City\u2019s Annual Comprehensive Financial\nReport and manages the annual audit process. Works under authority of the Finance Director in\ncooperation with departments to facilitate compliance with accounting, contracts, procurement, fiscal\npolicies, goals, and objectives. Serves as a professional resource to City Council, departments heads\nand City staff to ensure fiscal and procurement policies are adhered to, consistent application of\nbusiness processes are followed, and training is available when needed.\nSUPERVISORY RELATIONSHIP:\nReports to the Finance Director. Works under applicable state and local laws, and within professional\nregulations, policies, procedures, and guidelines. Supervises assigned staff including management of\nthe accounting division, contracts and purchasing division, and the financial business systems analyst.\nESSENTIAL FUNCTIONS:\nFinancial Systems Management:\n1. Provides leadership for the selection, maintenance, training, upgrades, and other core\ncomponents of the ERP and other financial systems software. Works closely with Information\nTechnology Services personnel, system vendors and staff to plan, test and implement systems\nchanges and upgrades. Ensures modifications and upgrades are successfully tested before\nimplementation to the live environment. Reports systems issues and works with the Information\nTechnology Services Department (ITSD) and system vendors to resolve them. Documents\nprocesses, results, and works with IT to maintain technical standards and practices for City\nsoftware systems.\n2. Provides oversight to the Financial Systems Business Analyst on maintenance and\nconfiguration of financial software to optimize preventative internal controls.\n3. Coordinates with the Finance department, Financial Systems Business Analyst and the ITSD to\nidentify and resolve issues, implement corrective action and introduce new software solutions.\nPage 2\nEvaluates and provides support for accounting and financial reporting issues. Provides ongoing\nsupport and direction to optimize systems capabilities for continuous process improvement.\n4. Develops and documents workflow processes to improve efficiency in the operation of financial\nsystems. Works with ITSD staff to implement complex workflow processes. Works with\ndepartment staff citywide to develop and integrate systems solutions that enhance productivity\nand process efficiencies. Provides written reports on recommended system enhancements and\ntechnology changes that improve the use of technology within the City\u2019s financial systems.\nAnalyzes and reviews operational procedures to identify opportunities for enhancements and\nprocess flow improvements that impact the processing of financial data or interface with the\nfinancial systems.\n5. Advises and makes recommendations to the Finance Director on the use of technology to\nmaintain and enhance the ERP Software. Works closely with IT staff and departmental\npersonnel to integrate accounting related software systems used in other departments into the\nERP Software.\n6. Sets and implements goals and objectives and evaluates performance for the ERP Software\nunder direction of the Finance Director. Recommends and drafts policies and procedures for the\nERP Software and for accounting and financial processes as needed.\nAccounting and Auditing\n7. Oversees and manages the City\u2019s accounting, financial systems, contract, purchasing, financial\nreporting and internal control functions. Establishes and monitors financial policies to ensure\nthat all financial accounting processes comply with State and Federal regulations and operate\neffectively and efficiently.\n8. Oversees and coordinates the City\u2019s Annual Comprehensive Financial Report (ACFR).\nManages the annual audit process.\n9. Establishes and monitors internal control procedures for the safeguarding of City assets. Assists\nin the development of audit programs to address areas of concern. Coordinates with department\nmanagers and Finance staff to identify and resolve control issues. Reports non-compliance to\nFinance Director.\n10. Serves as a professional resource for City Council, department heads and City staff in the\ninterpretation of accounting and internal control requirements. Consults with departments to\ndevelop informative financial reporting systems that accurately reflect operational results.\nProvides analysis and assistance to departments in developing improved operating procedures.\n11. Maintains expert level knowledge of accounting standards, audit protocols and other accounting\npronouncements and guidance.\n12. Conducts and oversees the auditing and testing of internal processes to ensure compliance with\nexisting municipal policies and procedures, state and federal laws. Works with the Accounting\nManager to provide information related to internal control procedures and testing to the State\nAuditor\u2019s Office. Prepares comprehensive audit reports, including findings and\nrecommendations to correct any deficiencies for review by the Finance Director. Works with City\nstaff to ensure implementation of external audit recommendations.\n13. Reviews Schedules of Expenditures of Federal Awards to report grant expenditures in\naccordance with requirements established by the State Auditor\u2019s Office.\nFinancialSystemsManagerjd\nPage 3\nPurchasing and Contracts\n14. Collaborates with the Contracts and Purchasing Manager to recommend, implement and\nmaintain City\u2019s purchasing systems for maximum efficiency and to implement city-wide policies\nand procedures. Provides input and recommendations to the Finance Director on purchasing\nand procurement policies and procedures. Oversees the creation of manuals, forms, charts,\ninformational materials, related training programs and briefings. Using various analytical\nmethods evaluates City's current purchasing patterns and practices; develops and continuously\nimproves centralized purchasing systems and procedures.\n15. Oversees and manages staff on development of contracting forms and documents. Provides\nrecommendations to and collaborates with City Attorney\u2019s office, Contracts and Purchasing\nManager, and Finance executive team on standards, processes, risk assessment, liability and\ninsurance requirements. Directs work of purchasing staff in carrying out and executing\ncontracts.\n16. Works with the City\u2019s IT department and Finance Systems Analyst to implement new software\nand systems to standardize templates and forms for citywide use, ensuring consistent and\nequitable application of procurement and contracting rules and standards. Leverages\ntechnology to improve processing efficiency and standardization.\nManagement\n17. Hires staff, evaluates employee performance, and provides coaching and corrective action as\nneeded in consultation with the Finance Director and Human Resources. Assigns work and\nprovides direction, training and assistance to assigned staff. Supports Finance Director on\nemployee related issues as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs duties on behalf of the Finance Director as assigned; may assume administrative\nresponsibility of the Department in the absence of the Finance Director.\n2. Ensures that quality accounting, contracts, and procurement services are provided to City\ndepartments and that accounting and procurement procedures and policies are followed.\n3. Provides customer service to the public in problem resolution in accordance with the City's\nMunicipal Code.\n4. Manages City-wide relationship with the Washington State Auditor\u2019s Office.\n5. Researches and self-educates on state and federal laws, regulations, procedures, and policies\nto ensure the City's compliance.\n6. Maintains understanding of best practices and innovations in municipal finance including\nGovernment Finance Officers Association (GFOA) recommended best practices, State Auditor\u2019s\nOffice (SAO) recommended best practices, follows Generally accepted accounting procedures\n(GAAP) and Government Accounting Standards Board (GASB) regulations, and follows federal,\nstate, and local contracting and procurement regulations.\n7. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\nFinancialSystemsManagerjd\nPage 4\n8. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Generally accepted accounting procedures (GAAP) and generally accepted audit standards\n(GAAS).\n\u2212 Pronouncements of the Government Accounting Standards Board (GASB).\n\u2212 Best practice recommendations of State Auditor\u2019s Office (SAO).\n\u2212 Knowledge and experience with complex financial application system software projects, system\nmaintenance, tools and support.\n\u2212 Knowledge of complex systems project management.\n\u2212 Knowledge of best practices for change management.\n\u2212 Knowledge of research methods, data collection and sampling techniques, and statistical\nanalysis.\n\u2212 Federal, state and local laws, rules and regulations governing public purchasing, contracts, and\nfund accounting.\n\u2212 Municipal finance, auditing, contracts, and procurement procedures and policies.\n\u2212 Washington State Budgeting, Accounting, and Reporting System (BARS), audit procedures, and\nWashington state and municipal law.\n\u2212 Thorough knowledge of the City of Bellingham municipal code.\nSkill in:\n\u2212 Demonstrated interpersonal skills including interviewing, persuading, and negotiating skills to\nestablish effective working relationships with assigned staff, co-workers, elected officials,\nmanagers, supervisors, and the public.\n\u2212 Excellent oral and written communication skills utilizing diplomacy and tact.\n\u2212 Critical thinker and the ability to make connections citywide.\n\u2212 Demonstrated skill and experience in initiating and leading entity wide system and process\nchanges.\n\u2212 Project management within scope, time, and financial constraints that exist within the City\ngovernmental environment.\n\u2212 Demonstrated proficiency in spreadsheet, word processing, and database applications.\nAbility to:\n\u2212 Prioritize important issues from both a fiscal and political/policy perspective, establish schedules\nand timelines, and work with department management in meeting these priorities.\n\u2212 Generate and implement innovative solutions.\n\u2212 Effectively present/communicate technical financial information in a variety of settings.\n\u2212 Manage work-flow processes to meet strict deadlines.\n\u2212 Perform technically sound fiscal analyses.\n\u2212 Maintain confidentiality and discretion with regard to sensitive information encountered while in\nthe performance of duties.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation, and to model, coach, and develop these\ncompetencies in staff.\n\u2212 Establish and maintain cooperative and effective working relationships with members of the\npublic and stakeholders, both internal and external.\n\u2212 Maintain consistent and punctual attendance.\nFinancialSystemsManagerjd\nPage 5\n\u2212 Understand, interpret, and develop workflow within a complex organization.\n\u2212 Research and evaluate new laws and accounting and audit requirements.\n\u2212 Utilize a variety of spreadsheet, analytical and other computer software for testing analysis and\npreparation of reports.\n\u2212 Ability to collect, compile, and analyze complex information and data.\n\u2212 Prepare, write and present analytical reports and systems analysis to diverse groups.\n\u2212 Function as a member of the Finance Department management team.\n\u2212 Manage or lead teams to achieve goals\n\u2212 Create and provide multi-media based presentations to a wide array of audiences.\nWork independently with little direction.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other standard office machinery such as keyboard,\nmouse, phone;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work performed at a computer workstation, as well\nas public meeting setting. Some business travel required. Work is performed in an environment that\nexperiences frequent interruptions. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in accounting, finance, or related business field. Master's degree preferred.\n\u2212 Six (6) years progressively responsible accounting or finance experience required; including\nthree (3) years\u2019 experience in a municipal accounting or finance environment; and two (2) or\nmore years of financial information systems project management and implementation\nexperience.\n\u2212 Two years of supervisory or management experience required.\n\u2212 Demonstrated knowledge of generally accepted audit procedures and generally accepted\nauditing standards.\n\u2212 Certified Public Accountant or other related professional license desired.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: J. Carter REVIEWED BY:\nT. Holm Andrew Asbjornsen, Finance Director\n4/2013\nFinancialSystemsManagerjd\nPage 6\nA.Silva\nA. Asbjornsen\n03/2025\nFinancialSystemsManagerjd"}
{"Department": "Fire", "Job Title Sort": "Fire Accounting Assistant", "Job Title": "Fire Accounting Assistant", "Classification": "Accounting Assistant III", "Bargaining Unit": "Union:1937", "Published File Name": "FIAccountingAssistant.jd.pdf", "SharePoint List ID": "638", "Salary Grade": "108", "pdf_url": "https://cob.org/wp-content/uploads/FIAccountingAssistant.jd.pdf", "pdf_file": "FIAccountingAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Accounting Assistant UNION:1937\nSG:108\nCS:Y\nCLASS TITLE: Accounting Assistant III FLSA:Y\nEEO4/SOCCODE:AS/43-3031\nDEPARTMENT: Fire Department\nJOB SUMMARY:\nPerforms various skilled and complex bookkeeping tasks for the Bellingham Fire Department according\nto established bookkeeping and accounting principles and procedures. Assists in providing statistical\nand financial support to City staff, contracted services and State agencies. Prepares or assists in the\npreparation of monthly, quarterly and annual financial reports as required by the City, granting agencies\nand the Finance Department. Responsible for all bookkeeping and accounting tasks for the contracted\nambulance transport billing program, including billing, revenue, refunds, transport rates, revalidations,\naudits and data surveys. May be required to research applicable laws governing the administration and\npayment of contractual obligations. Monitors and maintains department budget and revenue collection.\nPerforms back-up receptionist duties including providing general clerical support, answering phones\nand interacting with the public.\nSUPERVISORY RELATIONSHIP:\nReports to the Administrative Manager who assigns, reviews, and evaluates work. Receives\nassignments, training and day-to-day direction from the Fire Accounting Technician. Work is performed\nindependently under general supervision and the guidance of state and federal laws, City and\nDepartmental policies, City and County ordinances, contracts, and codes.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs accurate and timely bookkeeping and accounting functions for the Fire Department\u2019s\ncontracted ambulance transport billing services. Provides agency updates to vendor, such as\ntransport units, call signs and cost centers. Reconciles and resolves daily and monthly\nreceivables and payments with the bank, City Finance and billing vendor. Enters billing revenue\ndata into the City financial accounting system and maintains accurate fund accounting related to\nbilling revenue. Calculates annual transport billing rate adjustments based on CPI data;\nprovides rate updates to contracted billing agency. Maintains effective relationships with\ncontracted billing staff and internal City accounting staff. Provides effective communication and\ntimely documentation to internal and external customers. Assists with transport revenue reports\nto department staff on a monthly basis, or as needed.\n2. Reviews requests for refunds prepared by contracted billing vendor and approves based on\nrelevant data; confirms accuracy of data, refund amount and payment to correct entity. Enters\nand submits refunds to Finance for payment. Provides timely and relevant refund transaction\ndetails to vendor.\n3. Coordinates with contracted vendors to calculate the annual Cost of Transports (ACT) for the\nGround Emergency Transport (GEMT) program. Collects, ensures accuracy of, and submits\nrequired expense and revenue data. Tracks and reports GEMT funds as required by Health\nCare Authority. Responds to inquiries regarding the GEMT program including general\nPage 2\nquestions, clarifications, close-out reports and other inquiries within area of expertise, or refers\nto appropriate person. Serves as primary point of contact for audits, as needed.\n4. Gathers billing and other related data within area of responsibility and responds to billing audits\nand survey data from various agencies such as Health Care Authority, Centers for Medicare\nand Medicaid Services and Fire Chiefs association. Coordinates with Subject Matter Experts\n(SME) to prepare and gather other relevant response data.\n5. Facilitates agency revalidation and credentialing renewals with various Medicare Administrative\nContractors to maintain Medicare billing privileges. Gathers, enters and maintains licensing and\ncredentialing information, staff assignments and other required information for BFD and Medic\nOne.\n6. Collaborates with contracted ambulance billing vendor for requests for medical records, search\nwarrants, subpoenas, or attorney requests. Redirects requests to appropriate source or process\nas needed.\n7. Coordinates appropriate bank lockbox access through Finance for contracted staff. Sets up and\nupdates billing staff user access in report writing system.\n8. Assists in preparation and monitoring of the annual budget for the City and County transport\nrevenue projections under the direction of administrative staff. Gathers and summarizes data\nfrom records and other sources needed by staff to make projections for the upcoming year from\nrecords and other in-house sources. Compiles, categorizes, codes and verifies planned\nexpenditures.\n9. Reviews financial recordkeeping systems to recommend improvements in bookkeeping and\naccounting procedures. Provides information and feedback on program changes.\n10. Assists other accounting staff by providing information on procedures or accounts.\n11. Serves as backup Time Administrator for the Fire Department. Receives, reviews, codes, totals\nand corrects errors in bi-monthly time sheets. Maintains records of individual employee leaves,\nstep increases, premiums, promotions, etc. May conduct annual vacation balancing and annual\noperational schedule entry and maintenance in City HRIS system.\n12. Serves as back-up to the Fire Department Accounting Technician as needed.\n13. Provides back-up receptionist coverage including providing general clerical support, answering\nphones and interacting with the public.\nADDITIONAL WORK PERFORMED\n1. Provides general guidance regarding HIPPA.\n2. Prepares job-related procedural task data.\n3. Provides information and assistance to Department staff.\n4. Performs other related duties of a similar nature and level within the scope of the classification.\nPage 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 A working knowledge of Department operations and procedures; pertinent federal, state and\nlocal regulations.\n\u2212 Computerized governmental accounting and audit practices applicable to work and BARS\naccounting system.\n\u2212 Thorough knowledge of double-entry bookkeeping principles and practices.\n\u2212 Various filing systems (computerized and hard copy) and ability to accurately maintain them.\n\u2212 Working knowledge of HIPPA.\nSkill in:\n\u2212 Strong oral and written communication skills, interpersonal sensitivity and problem-solving skills\nfor interacting with a diverse population including City employees, coworkers, contractors and\nthe general public.\n\u2212 Strong organizational skills.\n\u2212 Strong computer skills including spreadsheet applications, word processing, database, and\nrecord keeping; ability and willingness to learn new applications and techniques.\n\u2212 Basic math skills including the ability to add, subtract, multiply, divide and compute percentages.\nAbility to understand and apply basic mathematical formulas.\nAbility to:\n\u2212 Perform self-directed problem-solving.\n\u2212 Organize and prioritize workload involved in maintaining several separate bookkeeping systems\nand programs with minimal supervision.\n\u2212 Maintain accuracy and attention to detail.\n\u2212 Meet established month-end and year end deadlines.\n\u2212 Compile and tabulate statistical data and prepare reports and summaries for review.\n\u2212 Understand and comply with City of Bellingham policies and procedures applicable to the\nposition, such as those for accounts receivable, etc.\n\u2212 Apply the Department\u2019s purpose, policies, procedures, functions and practices.\n\u2212 Communicate effectively with other employees, agencies and the general public using courtesy,\ntact, diplomacy and good judgement.\n\u2212 Perform repetitive work quickly, accurately and with close attention to detail in an atmosphere of\nfrequent interruptions.\n\u2212 Establish and maintain effective relationships with employees and outside agencies.\n\u2212 Follow written and oral instructions, prioritize workload for completion in a timely manner and to\nwork independently or as a member of a team depending on project needs.\n\u2212 Tolerate stress and handle several tasks in an environment of frequent interruptions.\n\u2212 Maintain client confidentiality.\n\u2212 Independently research a variety of sources for information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, calculator;\n\u2212 Occasionally transport objects weighing up to 20 lbs.\nPage 4\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time spent at a computer workstation\nin an open concept office environment. Work is performed in an environment that experiences frequent\ninterruptions, noise and distractions. This position has minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college or vocational course work in bookkeeping, accounting, business, or related\narea required.\n\u2212 Two years progressively responsible bookkeeping/accounting experience utilizing computerized\naccounting systems and spreadsheets required.\n\u2212 Ability to type at 45 WPM NET.\n\u2212 Accounting experience in a municipal or public sector environment, including experience\nutilizing Budget Accounting and Reporting System (BARS), preferred.\n\u2212 One year of experience with record-keeping and compliance monitoring for grant-funded\ncontracts preferred.\n\u2212 Advanced utilization of computer software applications, including spreadsheets, databases, and\nword processors preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: K. Miller REVIEWED BY: _______________________________\nE. Weinberg Bill Hewett, Fire Chief\n3/24"}
{"Department": "Fire", "Job Title Sort": "Fire Administrative Manager", "Job Title": "Fire Administrative Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FIAdministrativeManager.jd.pdf", "SharePoint List ID": "359", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/FIAdministrativeManager.jd.pdf", "pdf_file": "FIAdministrativeManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Administrative Manager UNION:231\nSG:6\nDEPARTMENT: Fire CS:N\nFLSA:N\nEEO4CODE:AS\nJOB SUMMARY:\nPosition is responsible for managing and directing the operations and functions of the Fire\nAdministrative Division, participation in short- and long-range planning, as well as supporting multiple\ndivisions within the Fire Department. This position performs complex, sensitive and confidential work\nincluding labor relations research and patient confidentiality oversight. The incumbent has\nconsiderable latitude in exercising the use of independent judgment to select proper courses of action.\nIndependently manages internal and external agency administrative staff and collaborates with their\ngovernance boards, ensuring efficient operations and utilization of personnel. Makes recommendations\nand decisions about department policy and procedure development and implementation directly related\nto the Administrative Division. Serves as a member of the Fire Department management team as\nassigned. Performs confidential personnel functions for the Fire Chief and Assistant Fire Chiefs,\nincluding preparation of the fire department budget and financial reports. Position requires a high\ndegree of professionalism, confidentiality, and discretion. Responsibilities include liaison with local,\nstate and federal agencies.\nSUPERVISORY RELATIONSHIP:\nReports to the Fire Chief. Works is performed under general guidance and direction and the guidance\nof Federal and State laws, City regulations, department policies, procedures, and reporting\nrelationships. Manages, directs and coordinates the work of Fire Department administrative staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the operations and functions of the Administrative\nDivision within the Fire Department. Supervises the work of professional, technical or support\nstaff, to include the hiring, training, and evaluation of staff; provides leadership, coaching, and\nmentoring; participates as a member of the Fire Department management team.\n2. Oversees the Ambulance Billing Functions with responsibility for developing policies, authorizing\nrefunds and write-offs, billing and collections. Serves as the Fire Department's Health\nInsurance Portability and Accountability Act (HIPAA) Compliance/Security/Privacy Officer,\nensuring the privacy and confidentiality of patient information and release or disclosure of\nprotected health information.\n3. Plans, organizes, evaluates and carries out specific projects that support the implementation of\nthe Fire Department's goals and objectives. Directs, coordinates and reviews the work plan for\nassigned services and projects. Assigns work, monitors work flow; reviews and evaluates work\nproducts, methods and procedures; identifies and resolves problems as needed.\nFire Administrative Manager Page 2\n4. Maintains confidential records for the department and is the department expert on the\nappropriate release of records and information, including the department\u2019s personnel records as\nwell as information specific to the department. Responsible for records management systems\nof significant importance to the department and City. Directs the work of assigned staff to\norganize, update, maintain, purge and archive databases, files, records and other documents\naccording to guidelines. Directs the collection, research, verification, entry, updating and\nretrieval of electronic data. Modifies systems and troubleshoots problems as needed. Develops\nand ensures maintenance of confidential information.\n5. Responsible for short and long-range planning to develop goals and objectives for the\nadministrative division of the Fire Department. Analyzes Department Administrative needs and\nmakes recommendations on new programs and training proposals. Defines goals and\nobjectives and makes recommendations to the Chief.\n6. Prepares the annual budget for the Division and presents it to the Chief; directs expenditures of\nDivision funds in accordance with budget appropriations as approved by the City Council.\n7. Serves as staff representative on various external agency, Citywide and inter-departmental\nteams and working groups; attends and participates in professional group meetings.\n8. Coordinates a variety of administrative activities with those of other divisions and outside\nagencies and organizations. Independently researches and resolves sensitive and controversial\nissues. Determines appropriate distribution of functions among Administrative Division staff.\nMay provide administrative direction and staff support for the Whatcom County Fire Chief's,\nCommissioners, and other agencies as directed by the Fire Chief.\n9. Provides information as appropriate to citizens, City departments and other agencies.\nADDITIONAL WORK PERFORMED:\n1. May provide administrative support to the Fire Chief and management staff.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Operational characteristics, services, and activities of Fire Service practices.\n\u2212 Incident command, NIMS, and modern emergency management principles.\n\u2212 Management principles and practices including leadership, supervision, problem analysis,\nindependent decision making, planning and organizing, and interpersonal sensitivity.\n\u2212 City and Department policies and procedures governing work performed as well as a familiarity\nwith City departments and functions.\n\u2212 Washington State budgeting, accounting and records management system (BARS) and\nknowledge of medical billing and collections practices.\n\u2212 State and federal privacy and security requirements related to patient confidentiality.\nSkill in:\n\u2212 Strong oral communication skills including the use of diplomacy and tact,\n\u2212 Demonstrated independent judgment and decision-making skills.\n\u2212 High literacy skills, including reading, standard and business English usage, punctuation,\nspelling, grammar, and letter format. Ability to compose routine correspondence and to\nproofread and edit the work of others.\nFire Administrative Manager Page 3\nAbility to:\n\u2212 Work cooperatively and collaboratively with staff, citizens, and other governmental departments,\ntribal government, user agencies, and diverse groups of people.\n\u2212 Adherence to high ethical standards for conduct of public officials. Maintains confidentiality of\nfinancial, personnel and contractual matters.\n\u2212 Work effectively with and contribute to a management team environment, collaboratively\nestablishing work plans that support department mission and goals.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job, including but not limited to:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Lift and move objects weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. The work is generally performed in an office\nenvironment with frequent visits to/from various fire stations to provide direction and assist staff with\nproblem resolution. May sit or stand for long periods of time. May performs duties outside of normal\noffice hours to respond to Fire Department needs during emergency situations. Moves throughout the\nfacilities while performing duties. Frequently drives motor vehicles to perform duties at multiple sites.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree with major coursework in public administration, business administration, or a\nrelated field.\n\u2212 Four (4) years of recent, progressively responsible municipal or other public sector\nadministrative experience, including two (2) years of supervisory or management experience.\n\u2212 Three (3) years of experience working in a municipal organization with responsibilities in\nbudgeting and fiscal management of the organization.\n\u2212 Experience working in any of the following environments preferred;\n\u2212 fire and emergency medical systems (EMS),\n\u2212 dispatch and radio communications systems,\n\u2212 medical billing,\n\u2212 emergency management operations.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire with periodic re-verification required.\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by special\ncircumstances.\n\u2212 Ability to successfully complete and maintain National Incident Management System (NIMS)\ncourse certifications as required by the department with six months of hire.\n\u2212 Employment is contingent upon passing criminal convictions and local background check.\nFire Administrative Manager Page 4\nPREPARED BY: NF 6/81 REVIEWED BY:\nRoger Christensen, Chief\nFire Department\nREVISED BY: KS 3/87\nKH/JG/ML 5/93\nMB/LK/Joint Classification Committee\n11/02\nK. Clift\nR. Christensen\nC. Gatza\n11/13"}
{"Department": "Fire", "Job Title Sort": "Fire Administrative Secretary", "Job Title": "Fire Administrative Secretary", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "FIAdministrativeSecretaryjd.pdf", "SharePoint List ID": "397", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/FIAdministrativeSecretaryjd.pdf", "pdf_file": "FIAdministrativeSecretaryjd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Administrative Secretary UNION:1937\nSG:110\nCLASS TITLE: Administrative Secretary CS:Y\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of secretarial and complex administrative duties to support the Fire Department.\nRequires knowledge of City and Fire Department policies and procedures. Uses independent\njudgement to complete assignments for division staff. Serves as primary time administrator for the\ndepartment. Handles a variety of general and confidential inquiries from citizens and employees and\nassists in coordinating responses. Maintains a variety of computerized and hard copy records. In\naccordance with department policies and procedures, gathers and processes data and generates\nrelated reports as requested. Assists with disaster mitigation processes when requested.\nSUPERVISORY RELATIONSHIPS:\nReports to the Fire Administrative Services Manager. Receives assignments from, and has work\nreviewed by, the Fire Chief, Assistant Chiefs, Division Chiefs, Training Captains, and the Fire\nAdministrative Services Manager. Works independently under general supervision and the guidance of\nCity and departmental policies and procedures, Collective Bargaining Agreements, City regulations and\napplicable state law. Serves as lead to the Fire Department Office Assistant.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as primary time administrator for the Fire Department with responsibility for conducting\nall department-based payroll activities. Activities include annual operational schedule entry and\nmaintenance in City HRIS system; bi-monthly time sheet data entry; preparation and submittal\nof payroll corrections; and, accurate coding and tracking of employee leaves, specialty\npremiums, position control, vacation balances, overtime coding and employee approvals.\nSubmits payroll appointments for new hires, separations, transfers/promotions, shift changes,\nassignments, and premium changes. Maintains compensatory time records and reconciles\nannual vacation usage.\n2. Serves as the District secretary for monthly commissioner meetings. Prepares agendas and\nsupporting materials, takes and transcribes meeting minutes. Prepares and distributes final\nminutes and reports and conducts follow-up assignments. Prepares public notices of meetings\nas necessary.\n3. Maintains a variety of departmental information and records by publishing and updating notices\nand content on internal and external websites, and by establishing, organizing, and updating\ndigital and electronic records. Prepares records and records retention schedules, arranges\ntransmittal of records to Records Center for storage and/or destruction or arranges retrieval of\nmaterials as directed.\n4. Provides administrative and logistical support for Fire Department recruitment, interviews and\nnew employee onboarding. Submits vacancy fill requests and works with Human Resources to\ndraft offer letters. Coordinates and tracks paperwork and status of pre-employment\nrequirements, conducting follow-up as needed. Ensures department onboarding processes are\nfollowed in a timely manner. Provides administrative coordination with Information Technology\nService Department for staff access to City telephone and computer.\n5. Provides administrative support to division personnel: composes and types, using a personal\ncomputer or typewriter, routine correspondence; prepares meeting agendas, attends meetings,\nprepares minutes from a variety of sources (handwritten notes, tapes, etc.), distributes meeting\nmaterials as appropriate. Maintains computerized master calendars and generates periodic\nschedules for administrative review. Using appropriate software, creates department forms as\nassigned.\n6. Maintains and disseminates information to appropriate individuals and agencies. Enters report\ndata into computerized systems to maintain accurate and current records; generates various\nreports as directed. Assembles and compiles information for statistical reviews and required\nreports. Prepares and mails reports and related correspondence according to established\nprocedures and schedule. Maintains tickler system of required reports submitted by department\nofficers and staff. Reviews submitted reports for compliance with reporting requirements and\nstandards. Notifies appropriate supervisors of deficiencies in reports.\n7. Serves as lead to the Fire Department Office Assistant. Organizes, assigns and monitors work;\nprovides training, technical guidance and feedback. Provides feedback on employee\nperformance to supervisor.\nADDITIONAL WORK PERFORMED:\n1. Provides back-up reception for phones and walk-in customers.\n2. Provides back-up for distribution of controlled drugs.\n3. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of software applications with the ability to perform extensive editing and\nformatting of documents and prepare large documents for publication.\n\u2212 Thorough knowledge of office principles and practices and an ability to use standard office\nequipment such as computers, copiers, fax machines, and multi-line electronic digital phone\nsystems, etc.\n\u2212 Purposes, practices, and policies of the Fire Department, including the operational relationships\nbetween City departments, and other government agencies and community groups.\n\u2212 Working knowledge of relevant Federal, State and Local program-related codes and\nregulations, policies and procedures.\n\u2212 Parliamentary procedures, rules governing public meetings and public disclosure guidelines.\nSkill in:\n\u2212 Good literacy skills, including reading, business and technical composition; knowledge of\nstandard English usage, spelling, punctuation, grammar and letter format. Ability to compose\nroutine correspondence and to proofread and edit the work of others.\n\u2212 Strong computer skills including word processing, data entry/retrieval, recordkeeping,\nspreadsheet applications.\n\u2212 Transcribing spoken/dictated/taped material and prepare summary minutes of public forum\nmeetings, accurately and in a timely manner.\n\u2212 Exceptional time management skills with proven ability to prioritize workload for completion in a\ntimely manner and in accordance with strict deadlines.\n\u2212 Strong oral communication and interpersonal skills to establish and maintain effective working\nrelationships with diverse groups of people including department staff, public officials,\nconcerned citizens and personnel from other City departments or local agencies.\n\u2212 Strong skills in providing customer service to internal and external customers using tact,\ncourtesy and good judgment.\n\u2212 Strong skills in organization and planning, problem analysis, decision making, adaptability and\nflexibility.\nAbility to:\n\u2212 Work independently to carry out the responsibilities of the position.\n\u2212 Follow written and oral instructions.\n\u2212 Ability and willingness to learn new computer applications.\n\u2212 Work independently or as a member of a team depending on project's needs.\n\u2212 Maintain the confidentiality of sensitive information, materials and inquiries.\n\u2212 Work quickly and accurately with strict attention to detail while processing a large volume of\nwork in an atmosphere of frequent interruptions.\n\u2212 Adapt, be flexible and tolerate the stress of deadlines and changes.\n\u2212 Perform as a lead worker and prioritize, delegate and review work assignments of office\nassistant, including ability to give written and oral instructions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operating a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office setting at a computer workstation with long periods of sitting or\nstanding. Environment includes a normal range of noise and other distractions with low everyday risks\nworking around standard office equipment. Occasional weekend and evening work may be required\ndue to attendance at various board and/or committee meetings or to meet payroll deadlines.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of coursework or training in business administration or related field.\n\u2212 Three (3) years recent administrative experience including public reception in a busy office\nenvironment; technical or business school training in office occupations may substitute year-for-\nyear for experience requirement, up to a 2-year maximum.\n\u2212 Municipal or other government experience preferred.\n\u2212 Proficient in the use of computerized information systems: word processing, spreadsheets,\ncomputerized record keeping and file management applications including Microsoft Office\nrequired.\n\u2212 Ability to type 60 WPM net required.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Ability to work evenings occasionally due to attendance at various board and/or committee\nmeetings.\nPREPARED BY: Kerry McCarthy REVIEWED BY:\nStan Snapp Bill Hewett, Fire Chief\n11/88\nREVISED BY: Stan Snapp\nJay Gunsauls\nDarlene McLeod\n10/93\nMichelle Barrett\n10/04\nKristi Clift\nLorna Klemanski\n12/09\nK.Clift/A.Faria\n8/16\nK. Miller/E. Weinberg\n4/24\nK.Miller/E. Weinberg\n2/26"}
{"Department": "Fire", "Job Title Sort": "Fire Chief", "Job Title": "Fire Chief", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "FIFireChief.jd.pdf", "SharePoint List ID": "28", "Salary Grade": "E-DH-A", "pdf_url": "https://cob.org/wp-content/uploads/FIFireChief.jd.pdf", "pdf_file": "FIFireChief.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Chief E-PLAN\nSG:E-DH-A\nDEPARTMENT: Fire CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Fire Chief provides leadership, direction, and general administrative oversight to the Fire\nDepartments and employees responsible for fire protection, code enforcement and prevention and \"All\nHazards\" disaster preparedness within the jurisdictional boundaries of the City of Bellingham and\nWhatcom County Fire District 8; county-wide fire/emergency medical services (EMS) dispatch\noperations and emergency paramedic services; and, fire/EMS as provided for in applicable contracts\nfor service. Provides leadership and participates in cooperative relationships and initiatives for county\nand regional fire and emergency medical and disaster preparedness services. Work involves significant\ncommunity engagement and public involvement with elected officials, fire, EMS, Port of Bellingham,\nnumerous public safety agencies and institutions, as well as other governmental entities, citizens,\nbusiness owner/operators and neighborhood groups. As a member of the City\u2019s senior management\nteam, collaborates with the Executive Department, City Council, and other City departments on strategy\nand policy to ensure the City\u2019s mission and core values are incorporated into operational activities and\nservices.\nSUPERVISORY RELATIONSHIP:\nReports to the Mayor and District 8 Board of Commissioners. Works independently under general\nguidance from the Mayor or designee to ensure coordination of objectives and priorities of the Mayor,\nCouncil and District 8 Board of Commissioners. Supervises staff, directly or through assigned\nmanagers. Works under various federal, state and County regulations, inter-local and agency\nagreements, as well as the City's municipal code, policies, and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Management: Plans, organizes, directs, controls and evaluates the work of the\nBellingham Fire Department and Fire District 8 including all aspects of fire suppression, training,\ncommunications, code enforcement and prevention, administration, emergency medical services,\nand All Hazards disaster preparedness. Includes facilities, equipment, apparatus, personnel,\npublic information/education, and fire inspection/investigation and code enforcement.\n2. Program Development and Oversight of Operations: Oversees the management of the day-to-\nday administration of the Department, including budget, departmental structure and staffing,\nfield operations, reporting and communications, stewardship and development of assets (fire\nstations, emergency communications dispatch center, equipment and apparatus), personnel and\nlabor relations, incident management, employee safety, quality control, records and reporting.\nCoordinates programs and activities of the Departments with other City and/or County\ndepartments, local and regional agencies, Lummi Nation and citizen groups to ensure that\nprograms and activities meet the fire and emergency medical services needs of the community.\nProvides for ongoing research into new approaches, technologies and trends, and recommends\nFire Chief Page 2\nimplementation of programs and equipment to help the Department achieve its objectives more\nefficiently.\n3. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Directly or\nthrough managers, appoints, supervises, provides for training, performance evaluation and\ndevelopment; safety; and accountability of the Departments' employees. Ensures compliance\nwith applicable laws and standards as well as labor agreements and City-wide and\nDepartments' policies and procedures. Participates in the development and negotiation of labor\ncontract proposals.\n4. Fiscal and Business Management: Ensures the financial well-being of the Departments by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budgets and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the Departments, including development and management\nof fees and charges and accessing federal and state funding sources. Ensures the efficient and\neconomical use of departmental funds, personnel, equipment, materials, facilities and time.\n5. Strategic Planning: Works with elected officials, department heads, staff, and other agencies to\ndevelop long-range plans for meeting the fire and emergency medical services needs of the\ncommunity. Sets goals and objectives of the Fire Departments. Works with local, county, state\nand federal agencies to keep abreast of current trends and laws in the fire service, EMS and\ncommunications for the regional improvement of these activities.\n6. Emergency Management and Special Incidents: Serves as the City\u2019s Director of Emergency\nServices overseeing the City\u2019s Office of Emergency Management and Emergency Operations\nPlan. Responds to, and is responsible for, emergency operations involving multiple jurisdictions\nthrough utilization of the National Incident Management System (NIMS). May assume command\nof large scale emergency events, if appropriate. Oversees and coordinates planning, logistics,\noperations, finance, and information dissemination during the emergency to protect public health\nand safety. Briefs Mayor and elected officials on developments which might affect overall public\nsafety and/or other dimensions of public and community relations during a disaster event.\nCoordinates City disaster preparedness and training, serving as a member of applicable\nCity/County Emergency Management Boards.\n7. Inter-local Agreements and Operations: Responsible for administering inter-local service\nagreements which provide fire, EMS and fire/EMS dispatch services to Whatcom County and\nother jurisdictions, including administration and staff support for various committees and boards\nrelated to such services. Ensures Departments' representation at County Emergency Medical\nServices Council, County Ambulance Advisory Board, County Association of Fire Chiefs, County\nEmergency Management Council and other meetings concerning operations of the Fire\nDepartment, Emergency Medical Service and disaster preparedness/response operations.\n8. Fire/EMS Dispatch: Serves as a member of the What-Comm Operations Board (9-1-1 Dispatch)\nand oversees the policies and procedures for the dispatch of emergency apparatus and personnel\nassigned to the Fire Department. Liaisons with other fire agencies served by the Fire\nCommunications Center to develop county-wide fire communications policies and procedures.\n9. Code Enforcement: Responsible for development and enforcement of the fire code, fire\nprevention ordinances, and building construction fire code compliance, including investigation of\nthe causes and circumstances of fires.\n10. Emergency Medical Services: Oversees paramedic and ambulance services provided by the City\nof Bellingham, ensuring efficiency of operations and maintenance of quality standards in\nadministration and services, including records security, reporting, and fiscal soundness. Develops\nFire Chief Page 3\nand administers emergency medical services contracts.\n11. Public Information and Education: Responsible for public relations and public education activities\nincluding news releases, web site information, meetings, appearances and effective media\ncommunications during emergency operations.\n12. Policy Development: Establishes rules and regulations for the Fire Departments that meet\napplicable federal, state and local laws and furthers consistency with established national and\nstate standards for fire/EMS/Emergency Management services. Reviews and updates such rules\nand regulations periodically to ensure that they remain current and in conformity with changing\nneeds of the City/District as well as with applicable laws.\n13. Senior Management Team: Provides information and advice to the Mayor and City Council on\nstrategic planning and accomplishment of City goals and objectives. Participates in\norganization-wide strategic planning. Coordinates the Department's activities with those of other\nCity departments and offices to ensure a consistent approach towards common projects and\ninterests and the cost effective delivery of services. Monitors, prepares and proposes City\nresponses to pertinent legislation related to fire/EMS services.\nADDITIONAL WORK PERFORMED:\n1. Other duties assigned by the Mayor and/or District 8 Board of Commissioners.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Theories, principles and practices of effective public service administration specifically related to\nfire/EMS administrative processes and management.\n\u2212 Firefighting, fire prevention, dispatch and fire/emergency medical service fields.\n\u2212 Fire Department work and operations, facilities, community infrastructure, neighborhoods,\ninstitutions, and oversight agencies.\n\u2212 Legislative processes, fiscal and budget management processes, and applicable administrative\npolicies and procedures.\n\u2212 Principals, practices and procedures of disaster preparedness, emergency operations center\nmanagement and the incident command system.\nDepartmental and related city/district issues and stakeholders, both internal and external.\n\u2212 Other governmental legislative and agency processes, players, and issues.\n\u2212 Washington labor laws, contract administration and recruitment/retention best practices.\n\u2212 Applicable federal, state, municipal, and local laws and regulations affecting the work of the\nDepartment.\nSkill in:\n\u2013 Strong leadership skills.\n\u2013 Management skills including supervisory skills, problem analysis and decision-making, planning\nand organizing, interpersonal sensitivity, management control, adaptability/flexibility, stress\ntolerance, and time management.\n\u2013 Strong skills with \"All Hazards\" incident management with experience in organized incident\nmanagement team.\n\u2013 Negotiation with external agencies in inter-local agreements, mergers and consolidations.\n\u2013 Excellent oral communications skills for working with a diversity of personnel, public officials, and\ncitizens.\n\u2013 Excellent writing skills.\nFire Chief Page 4\nAbility to:\n\u2013 Make emergency decisions under stressful conditions which might be irreversible and which\ncould result in immediate risk to life, property, environment, and could result in liability to the\nCity, its citizens, or other agencies or jurisdictions involved in the emergency.\n\u2013 Conduct self at all times in an ethical, professional and respectful manner.\n\u2013 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2013 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects, and strategies.\n\u2212 Articulate the City and Department\u2019s goals and work in an understandable and appropriate\nmanner for the particular audience or individual.\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the Department.\n\u2212 Identify the Department's future direction in response to changing community needs, and to\ndevelop, implement, and monitor appropriate plans, schedules, and action steps.\n\u2212 Work collaboratively with Public Safety partner agencies in development of long term strategic\nplan.\n\u2212 Work independently but under general policy and strategic guidance.\n\u2212 Maintain high ethical standards for conduct of public officials.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally travel between worksites;\n\u2212 Occasionally transport objects weighing up to100 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions and includes remaining\nstationary for extended periods of time. May be exposed to highly stressful situations and individuals\nwho are irate or hostile; may be subject to long hours due to attendance at City Council and Committee\nmeetings and other responsibilities required at this executive level. Flexibility to work evening and\nweekend hours and occasional overnight travel to conferences and training sessions required. Also\ninvolves working in the field to coordinate fire fighting and emergency service activities as necessary.\nThis position requires minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Bachelor\u2019s degree in emergency management, fire service administration, public administration or\nrelated field.\n\u2013 Seven years fire or emergency management services experience including five years experience\nas a staff officer with progressive responsibility for a major function and its personnel, exercising\ncommand authority.\n\u2013 Completion of the National Fire Academy Executive Fire Officer program preferred.\n\u2013 Experience with fire service mergers, consolidations and/or formation of \"Regional Fire Authority\"\npreferred.\nFire Chief Page 5\n\u2013 An equivalent combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\n\u2212 Must meet required physical ability and medical standards.\n\u2212 Must pass pre-employment drug test.\nPREPARED BY: Mike Leigh REVIEWED BY:\nKathryn Hanowell Kelli Linville\n7/84 Mayor\nREVISED BY: M. Barrett\nB. Boyd\n1/04\nKH/BB\n1/06\nR. Christensen\nC. Gatza\n1/13"}
{"Department": "Fire", "Job Title Sort": "Fire Department Office Assistant", "Job Title": "Fire Department Office Assistant", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "FIOfficeAssistant.pdf", "SharePoint List ID": "396", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/FIOfficeAssistant.pdf", "pdf_file": "FIOfficeAssistant.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Department Office Assistant UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Fire EEO4/SOCCODE:AS/43-4171\nJOB SUMMARY:\nServes as primary receptionist for the Fire Department. Performs a variety of detailed and technical\nclerical and support tasks utilizing computerized systems to prepare correspondence, forms and\nreports. Performs data entry, inventory and maintains a variety of records. Answers multi-line phone\nsystem, responds to or directs citizen calls and provides department information to the public. Work\nrequires close attention to detail and deadlines.\nSUPERVISORY RELATIONSHIPS:\nReports to the Fire Administrative Services Manager. Receives assignments from, and has work\nreviewed by the Fire Chief, Assistant Chiefs, Division Chiefs, Training Captains and the Fire\nAdministrative Services Manager. Works independently under general supervision and the guidance of\nCity and departmental policies and procedures, City regulations and applicable state law.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as the primary receptionist for the Fire Department, providing relevant information in-\nperson, by telephone and email to the public, other public safety agencies and department and\nCity employees. Screens incoming calls and visitors. Provides information regarding\ndepartment, division or City services or processes within scope of authority. Receives, sorts\nscreens and routes incoming mail and email for internal distribution.\n2. Provides administrative support to Fire Department personnel. Composes routine\ncorrespondence, maintains a variety of hard copy and computerized files, prepares meeting\nagendas and distributes meeting materials as appropriate. Maintains computerized calendars.\nPrepares departmental forms, templates, flyers, brochures and business cards. Assists with\norganizing and supporting administrative processes and procedures to improve workflows and\norganization within the scope of responsibility.\n3. Schedules various department events, meetings, station tours, presentations and ride-alongs.\nSchedules or assists with scheduling interviews for hiring, specialty and promotional interviews.\nChecks-in interview candidates for new hire processes. Provides administrative support for\nspecial events such as graduations, promotional ceremonies, open houses and assessment\ncenters including meals and hotel accommodations.\n4. Maintains fire department inventories including office, medical and station supplies. Contacts\nvendors and researches purchase information; places and tracks orders; updates and maintains\nbid pricing; tracks purchase and replacement history; and, coordinates repair and return of\nequipment, as needed. Issues safety equipment (new and replacement), and operational and\noffice supplies. Researches and utilizes required bid pricing in accordance with City purchasing\npolicies. Places orders for medical supplies and equipment, as directed by EMS Division\npersonnel. Communicates with EMS/Operations Division personnel regarding substitutions,\nbackorders and order discrepancies. May pick up or deliver orders from local vendors.\n5. Distributes and performs inventory of controlled drugs. Coordinates disposal of expired\ninventory as required by DEA. Orders and receives controlled drugs in accordance with DEA\nrequirements and inventory control requirements in PSTrax system. Communicates with EMS\nDivision regarding substitutions, back orders, and discrepancies.\n6. Provides administrative support for EMT and Paramedic certification tracking. Maintains and\nupdates record-keeping system using manual and automated methods. Monitors and updates\ncertification expiration dates and proactively sends reminders to employees and EMS Training\nCaptain. Notifies EMS Training Captain of lapsed certifications for follow-up.\n7. Schedules training and makes travel arrangements for staff, including registrations, out-of-town\nreservations, transportation and lodging. Prepares and processes travel authorizations,\ncompletes travel advance requests and expense reports.\n8. Prepares, maintains and updates a variety of records, databases and files including, but not\nlimited to, AlertSense and ICS Training for City employees and other departmental records.\nEnters and verifies information, files and retrieves documents, updates and tracks records as\nneeded. Identifies and corrects discrepancies or outdated information and assists in maintaining\naccurate recordkeeping systems. Ensures files and data are handled in accordance with\nestablished procedures and policies.\nADDITIONAL WORK PERFORMED:\n1. Maintains office equipment, scheduling repairs and maintenance.\n2. Files and maintains employee training files, as needed.\n3. Recommends and implements improvements to administrative processes and procedures to\nimprove workflow and organization within the scope of responsibility.\n4. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of office principles and practices and an ability to use standard office\nequipment such as computers, copiers, fax machines, and multi-line electronic digital phones\nsystems, etc.\n\u2212 Various filing systems (hard-copy and computerized) and ability to accurately maintain them.\n\u2212 Purposes, practices, policies and functions of the Fire Department, including the operational\nrelationships between City departments, other government agencies and community groups.\n\u2212 Working knowledge of relevant City, State, Local, and Federal program related codes and\nregulations, policies and procedures.\nSkill in:\n\u2212 Good oral communications skills, interpersonal sensitivity and problem-solving skills for\ninteracting with co-works and the general public tactfully, courteously and sensitively.\n\u2212 Strong computer skills including data entry/retrieval, spreadsheet applications, databases and\nword processing.\n\u2212 Good literacy skills including reading, business and technical composition, knowledge of\nstandard English usage, spelling, punctuating, grammar and letter formatting.\n\u2212 Time management with the ability to prioritize workload for completion in a timely manner and\nmeet deadlines.\n\u2212 Strong oral communication and interpersonal skills to establish and maintain effective working\nrelationships with diverse groups of people including department staff, public officials,\nconcerned citizens and personnel from other City departments or local agencies.\n\u2212 Strong skills in providing customer service to internal and external customers using tact,\ncourtesy and good intent.\n\u2212 Strong skills in organization and planning, problem analysis, decision making, adaptability and\nflexibility.\nAbility to:\n\u2212 Work cooperatively and collaboratively with staff, citizens and other governmental departments,\nuser agencies and diverse groups of people.\n\u2212 Handle several tasks simultaneously and maintain accuracy and attention to detail in an\nenvironment of frequent interruptions.\n\u2212 Ability and willingness to learn new applications and techniques.\n\u2212 Read, understand laws, ordinances, policies and procedures applicable to the scope of work.\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Maintain a variety of specialized records and prepare reports and presentation materials in\nappropriate format.\n\u2212 Coordinate, prioritize and complete multiple tasks simultaneously while maintaining accuracy\nand attention to detail in an environment of frequent interruptions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office setting, with the majority of time at a computer workstation.\nFrequently interacts with the public on the telephone and in person. Work is performed in an\nenvironment that includes a normal range of noise and other distractions with low everyday risks\nworking around standard office equipment. This is an office position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of progressively responsible clerical experience in a busy office setting including\nreceptionist, extensive public contact and recordkeeping duties. One year of coursework or\ntechnical training in business administration or related field may substitute for one year of\ngeneral office experience.\n\u2212 Demonstrated experience with computer software and computerized recordkeeping, including\ndata entry, retrieval, spreadsheet, word processing and files maintenance is required.\n\u2212 Ability to type 45 wpm net required.\n\u2212 One year of college or vocational courses in administrative support preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: Kerry McCarthy REVIEWED BY: ______________\nStan Snapp Bill Hewett\n11/88 Fire Chief\nREVISED BY: Stan Snapp\nJay Gunsauls\nDarlene McLeod\n10/93\nMichelle Barrett\n10/04\nKristi Clift\nLorna Klemanski\n12/09\nK. Clift/A. Faria\n8/16\nK. Miller/A.Sullivan\n8/21\nK. Miller/E. Weinberg\n4/24\nK. Miller/E. Weinberg\n8/26"}
{"Department": "Fire", "Job Title Sort": "Fire Department Systems Analyst", "Job Title": "Fire Department Systems Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FISystemsAnalyst.jd.pdf", "SharePoint List ID": "355", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/FISystemsAnalyst.jd.pdf", "pdf_file": "FISystemsAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Systems Analyst - Fire Department UNION: 231\nSG:7\nDEPARTMENT: Fire Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms technical evaluation, installation, integration work, maintenance, and support for complex\nbusiness applications used by the Bellingham Fire Department and partner agencies. The position\nfocuses on the Department\u2019s business efficiency in respect to the use of technology and coordinating\nthe evaluation, implementation and administration associated with the Department\u2019s enterprise software\napplications.\nWork is characterized by the incumbent's leading role in architecture, design, development, acquisition,\nintegration, implementation, administration and both technical and business-based support for Fire-\nrelated software systems. Concentrates efforts on applications including records, medical billing, field\ndata collections, inspections tracking, mobile communications, personnel scheduling, and permitting.\nIntegration work, quality assurance work and complex reporting work will be required, including\nintegration to dispatch systems, payroll systems, and other solutions. Development and oversight of\nchange-management standards and procedures to ensure quality operations for a 24x7 Department will\nbe key; communications with a variety of personnel at all levels of the Fire Department and City will be\nroutinely required. The incumbent must be adept in the use of change management, database\nmanagement, and reporting tools in a complex environment. The incumbent must be able to interpret,\ncomply and apply regulatory standards such as Health Insurance Portability and Accountability Act\n(HIPAA) and Payment Card Industry Data Security Standard (PCI DSS), along with other security\nstandards as applied to supported systems and procedures.\nThe employee must demonstrate project leadership and excellent communication skills. The employee\nmust have the ability to make decisions under broad guidelines, represent the Fire Department and City\nneeds to vendors and potential vendors, explore and evaluate future technical directions for complex\nbusiness needs.\nSUPERVISORY RELATIONSHIP:\nReports to the Fire Chief. Maintains close working relationships with fire division chiefs, Fire\nDepartment management staff, and senior Information Technology Services Department (ITSD)\nstaff. Works independently under general direction and the technical standards specified by\nITSD. Follows applicable City and department policies, procedures, and protocols. Work is periodically\nreviewed to verify compliance with policies, procedures, and standards. Receives general guidance\nfrom the Fire Chief to ensure coordination of IT emergencies with fire department needs. May\nsupervise other staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Acts as system architect for the information systems utilized by the Fire Department; defines,\ndevelops, configures, deploys and sustains information system solutions for the department.\nProvides business and process consulting to improve department operations. Maintains a\nPage 2\nbroad understanding of department wide operations to advise on impacts of changes\noccurring in different divisions. Researches and recommends both process and technology\nsolutions to improve business processes at the user, division, department, and enterprise\nlevel. Works with Fire Department leadership to identify and schedule priority work efforts.\n2. Serves as main analyst level technical resource for day-to-day operation of key Fire\nDepartment systems. Performs administration, testing, test coordination, change\nmanagement, and maintenance of the records, medical billing, field data collections,\ninspections tracking, mobile communications, personnel scheduling, permitting, and other fire\nsystems. Sets up system access, maintains security and monitors processes, reports, billings,\nand activity logs. Provides or coordinates database changes as needed; develops or\nenhances systems as needed to meet business requirements.\n3. Serves as Lead GIS analyst for Bellingham Fire department. Performs GIS analysis of internal\nand external department data utilizing ARC GIS, ARC Map, ArcGIS Online, and other GIS\nmodeling tools to create maps and analyze geospatial data.\n4. Develops and maintains reliable integration and data integrity between fire systems using a\nvariety of tools and techniques; provides quality assurance steps and oversight to ensure\naccurate data integration over time; maintain accurate documentation of developed solution for\nuse by backup personnel; provide training on procedures related to integration as needed.\n5. Works on project testing efforts and system implementation efforts affecting the Fire\nDepartment or City at large as assigned; maintains systems using standards-based methods\nbased on best practices or as directed by ITSD policies and security practices, and consistent\nwith regulatory standards such as HIPAA and PCI DDS.\n6. Acts as project manager as assigned for software purchase and implementation or upgrade\nprojects. Plans, organizes, and develops project outline; communicates with team members;\nacts as liaison between vendors and department stakeholders. Coordinates with staff and\nvendors during implementations and upgrades to resolve any issues.\n7. Develops and manages a wide variety of departmental reports including trend analysis reports\nusing the enterprise reporting system or other tools. Provide training and consulting on trend\nanalysis to other personnel; provide consulting to end users based on data interests and\nneeds.\n8. Conducts training on software and technology as well as relevant Fire/EMS standards\nincluding Federal/State EMS and Fire coding standards.\n9. Maintains a close working relationship with outside local, state, and federal agencies to keep\ndepartment compliant with reporting standards. Works directly and indirectly with those\nagencies to correct departmental data as well as improve and optimize the process of\ngathering and disseminating information.\n10. Maintains a close working relationship with vendors to identify and solve problems with\nsoftware systems. Trouble shoots problems and makes corrective changes to existing\nconfigurations through consultation with vendor. Attends user meetings and conferences with\nvendors as needed.\n11. Documents work flows/business processes and assists customers within the Department in\ndefining and prioritizing needs/requirements, researching appropriate technology solutions and\napplying cost/benefit analysis to the proposed solution.\nPage 3\n12. Develops requests for information (RFI's) and requests for proposals (RFP's). Reviews\nresponses to ensure that vendors meet minimum requirements, provides analysis of software\nsystems and assists with software selection processes.\n13. Prepares and maintains technical and end-user documentation related to systems, databases,\nprocedures, data integration requirements, and reports.\n14. Provides high-quality, detailed consultation, training, technical support, and trouble shooting\nfor Fire Department software applications. Evaluates current procedures and recommends\nchanges and improvements. Provides business and technical expertise to employees.\nProvides instruction on procedures and use of departmental software. Analyzes on-going\nproblems and recommends courses of action for resolution.\n15. Stays current with the fire/emergency medical services (EMS) information technology industry\nto track developments and changes in database and server related hardware and software.\nReviews and tests new hardware and software application for potential use by the Fire\nDepartment.\nADDITIONAL WORK PERFORMED:\n1. Assists with maintaining, configuring, updating, and documenting departmental Internet and\nIntranet web-sites; supports and trains users on the use of Internet/Intranet applications.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Extensive knowledge of statistical scripting languages including \u201cR\u201d, Set Analysis, and other\nmajor data modeling languages. Must have strong understanding of statistics and data\nmodeling. Use of business intelligence tools (Microsoft BI, Qlik) to quickly analyze large data\nsets to create dashboard, provide reports and advise on all aspects of Fire/EMS system\n\u2212 Extensive knowledge of Exchange, Translate, Load (ETL) principals for moving, analyzing, and\nintegrating data from multiple systems into a cohesive platform.\n\u2212 Ability to use GIS information using Arc GIS, Arc Map, ArcGIS Online and other geospatial\nprocessing software to analyze Fire/EMS data\n\u2212 Strong t-SQL scripting skills and ability to apply them to multiple environments quickly\n\u2212 Extensive knowledge of principles and techniques of analysis, design, development, and\nimplementation of complex computer and communications systems in a complex network\nenvironment including mobile client support.\n\u2212 Extensive knowledge of working in an Microsoft SQL Server and Oracle database environment\nand associated tools for integration development and support of critical systems in a complex\nenvironment.\n\u2212 Extensive knowledge of varying database models such as relational, hierarchal, heap, network\nas well as the ability to quickly learn new models\n\u2212 Mobile broadband networks and support tools\n\u2212 Strong understanding of Cloud computing\n\u2212 Strong knowledge of the concepts involved in the operation of desktop computers, mobile\ndevices and devices; peripherals, including printers, plotters and modems; data communications\nand local area networks in a complex network environment.\nPage 4\nAbility to:\n\u2212 Provide detailed application support services such as report development, security\nadministration, develop upgrade/fix specifications, written and oral communications and training\nto end user departments develop ad hoc reports.\n\u2212 Maintain appropriate reference documentation and accurate records for backup personnel\n\u2212 Ability and willingness to develop a comprehensive business and technical knowledge of key\nFire/EMS business software application packages\n\u2212 Lead system application improvement and acquisition projects, including vendor management.\n\u2212 Clearly communicate presentations and recommendations to City leadership.\n\u2212 Ability to expand on technical skills quickly.\n\u2212 Ability to read and comprehend technical manuals and apply the contents to solving software\nand hardware problems.\nGENERAL\nKnowledge of:\n\u2212 Principles and practices of project management and contract administration.\n\u2212 Fiscal management including budget preparation, cost and budget analysis, expenditure\ncontrol and records management.\n\u2212 City and departmental policies and procedures and the functions of City departments, standard\nCity office operations and interdepartmental working relationships.\n\u2212 Regulatory standards such as HIPAA and PCI DDS.\nSkill in:\n\u2212 Excellent project management skills including budget preparation and tracking, communications\nand coordination with employees at all levels of the organization and with outside vendors.\n\u2212 Excellent skills in planning, organizing, problem-solving, and time and task management.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, department staff, and computer vendors.\n\u2212 Excellent written and oral communication skills for corresponding with City employees, vendors\nand for making presentations, recommendations, and for providing training.\n\u2212 Excellent system architecture skills including design, deployment, and management of system\nwide solutions.\nAbility to:\n\u2212 Ensure database integrity, reliability, currency, accuracy, efficiency, and security in Microsoft\nSQL environments\n\u2212 Oversee testing and change management coordination for complex systems running in a 24x7\nenvironment\n\u2212 Develop programs in other programming environments such as .NET; Ability to use and\ntroubleshoot scripting languages such as Powershell.\n\u2212 Integrate systems by developing scripts, views and triggers to perform complex manipulation,\nconversion or transformation of data.\n\u2212 Develop and maintain Intranet/Internet content using tools such as SharePoint\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n\u2212 Work independently with minimal supervision.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\nPage 5\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 May need to sit or stand for long periods of time;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Occasionally transport components weighing up to 25 pounds;\n\u2212 Occasional work in confined spaces to pull cables and install other equipment\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. The work is generally performed in an office\nenvironment with frequent visits to/from ITSD and various stations to provide direction and assist staff\nwith problem resolution. Primary work location may vary over time between ITSD and Fire locations\ndepending on work assignments. May perform duties outside of normal office hours to respond to Fire\nDepartment or ITSD needs, depending on work assignments. Frequently drives motor vehicles to\nperform duties at multiple sites.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems management, business computer\nprogramming, or related field.\n\u2212 Four years of increasingly responsible experience in the analysis, design, implementation, and\nsupport of complex applications required\n\u2212 Experience supporting applications that use Microsoft SQL relational database management\nsoftware required.\n\u2212 Experience with statistical scripting languages such as \u201cR\u201d, Set Analysis or other major data\nmodeling languages required.\n\u2212 Experience with Arc GIS, Arc Map, ArcGIS Online or other geospatial processing software\nrequired.\n\u2212 Completion of certified DBA training in Microsoft SQL preferred.\n\u2212 Experience performing similar work in an emergency response agency setting preferred.\n\u2212 Experience in a leadership role in software acquisition project(s) or major systems upgrade\nproject preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract must\nbe submitted at time of hire with periodic re-verification required.\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by special\ncircumstances.\nPREPARED BY: M. Mulholland REVIEWED BY: ______________________________\nR. Christensen Bill Newbold\nC. Gatza Fire Chief\n10/2013\nPage 6\nREVISED BY: C. Hughes\nA. Sullivan\n1/2019"}
{"Department": "Fire", "Job Title Sort": "Fire Permit and Addressing Technician", "Job Title": "Fire Permit and Addressing Technician", "Classification": "N/A", "Bargaining Unit": "Union:1937", "Published File Name": "FDLSDFirePermitAddressingTech.jd.pdf", "SharePoint List ID": "549", "Salary Grade": "11", "pdf_url": "https://cob.org/wp-content/uploads/FDLSDFirePermitAddressingTech.jd.pdf", "pdf_file": "FDLSDFirePermitAddressingTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fire Permit and Addressing Technician UNION:1937\nSG:11\nCLASS TITLE: Permit Technician CS:Y\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:TE\nJOB SUMMARY:\nAccepts, reviews, routes and tracks permit applications for fire construction and fire operational\npermits. Ensures completeness of fire permit applications and issues permits in accordance with\nState law, City standards, policies, and practices. Provides service and technical assistance to the\npublic and development professionals by providing information and guidance regarding fire permit\napplication processes, code requirements and addressing standards. Performs address review on\nall land use, building, and fire permits; resolves addressing conflicts and assigns new street names,\naddresses, and suite/unit numbers in accordance with the City\u2019s addressing ordinance. Maintains a\nregular working relationship with the Fire Communications Division Chief and What-Comm 911\nCommunications Center Dispatch Supervisor.\nSUPERVISORY RELATIONSHIPS:\nReports to the Life Safety Division Chief or designee. Work is performed under general supervision\nand the guidance of Departmental procedures, City policies, and ordinances.\nESSENTIAL FUNCTIONS:\n1. Provides technical assistance and information to the public and development professionals\nregarding fire permit processes, codes, development standards, and relevant City\nordinances at the public service counter, via email correspondence, and on the telephone.\nExplains fire permit provisions and inspection requirements to applicants. Tracks and\nanswers questions related to status of permit applications and communicates with personnel\nfrom other departments regarding permit status. Explains City requirements and procedures\nin a clear, concise manner.\n2. Reviews and accepts fire construction and operational permit applications to ensure\ncompleteness and accuracy. Reviews and interprets plans, project specifications and\ndocuments, applying knowledge of codes and regulations pertaining to permits in order to\nenforce code compliance. Updates and maintains records in permit tracking software.\nCalculates plan review fees from standard tables. Within established guidelines, reviews\nand approves simple fire construction permits for \u201cover-the-counter\u201d construction permit\nissuance.\n3. Performs address reviews on City land use projects, building permits, and fire permits to\nassign street names, addresses, and suite/unit numbers in accordance with codes,\nordinances, and regulations. Reviews architectural and civil site plans against existing\nlocation addresses shown in the City\u2019s GIS system to assign new addresses. Uploads\naddress records in the City\u2019s GIS system using ArcGIS software. Resolves addressing\nconflicts and inaccuracies including implementing correctional processes for incorrect\nexisting addresses based on ordinance requirements. Performs site audit inspection for\naddressing assignments as needed.\n4. Chairs the City\u2019s interdepartmental addressing committee. Schedules and conducts\nmeetings, creates agenda and supporting materials and takes and records minutes.\nCollaborates with other committee members to resolve addressing challenges.\n5. Creates and verifies monthly address and street name reports and distributes to local 911\ndispatch centers, State and County organizations, utility providers, and other interested\nparties per City ordinance. Coordinates with U.S. Postal Service for approval of new street\nnames and address assignments. Monitors annexations in municipal areas and coordinates\nwith county and city officials regarding associated changes in street range numbers, or\nnames.\n6. Serves as records manager for the Life Safety Division. Maintains filing system and\ncomplies with records maintenance rules, regulations, and retention schedules. Responds to\npublic disclosure requests under the Public Records Act ensuring compliance with legal\nrequirements and applicable City policies. Assists with maintaining and updating TEGRIS\nfire systems testing database.\nADDITIONAL WORK PERFORMED:\n1. Following Life Safety Division guidelines, maintains the Fire Operations Permit (FOP)\ndatabase, adding and deleting businesses as needed. Prepares Fire Inspectors\u2019 quarterly\ninspection assignments for review by the Life Safety Division Chief. Prepares reports for\nstatistical analyses.\n2. Performs related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Construction terminology, materials and methods and life safety standards and\nrequirements.\n\u2212 Considerable knowledge of applicable local, State, and federal laws, codes, and standards\nrelated to fire and building permit review.\n\u2212 Considerable knowledge of address assignment procedures, standards, and ordinances.\n\u2212 GIS concepts, geo-processing functions, and mapping and surveying principles.\nSkill in:\n\u2212 Reading and interpreting building and construction plans, blueprints, site plans, parcel\nmaps, and legal descriptions.\n\u2212 Providing technical assistance and information to the public and development professionals\nregarding permitting process, fire codes, and relevant City ordinances in person, via\nelectronic communication, and over the telephone\n\u2212 Computer and web-based applications including TRAKiT, BlueBeam Revu, ARC GIS/CityIQ,\nWord, Excel, Outlook, and TegrisFire.\n\u2212 Strong interpersonal skills to work effectively with the development community, City\naddressing committee, other City department representatives, regulatory agencies, and the\npublic.\n\u2212 Excellent organizational, problem solving, and decision-making skills.\nAbility to:\n\u2212 Explain City procedures and processes to individuals with varying levels of technical\nknowledge.\n\u2212 Establish and maintain positive, effective working relationships with associates, contractors,\nowners, and the public.\n\u2212 Maintain accuracy and attention-to-detail in an atmosphere of constant interruptions.\n\u2212 Work independently in carrying out position responsibilities.\n\u2212 Maintain Consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Occasionally sit or stand for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between worksites;\n\u2212 Occasionally transport objects up to 50 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time spent at a computer\nworkstation in an environment that experiences frequent interruptions. Makes occasional site visits\nin the field; exposure to weather conditions is minimal. Some travel may be required for work-\nrelated meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Certification from International Code Council (ICC) as a Permit Technician at time of\nhire.\nOR\n\u2212 One year of direct experience as a Permit Technician, in development plan review, in\ndevelopment inspection, or in permit issuance, that includes working with the public,\nAND ability to obtain ICC certification as a Permit Technician within one year of hire.\n\u2212 Experience with municipal addressing and platting is highly desirable.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record required. Candidates\nmust submit a three-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions and local background\ncheck.\nPREPARED BY: R. Richard REVIEWED BY:____________________________\nE. Weinberg Bill Hewett\n5/2022 Fire Chief"}
{"Department": "Fire", "Job Title Sort": "Firefighter/Paramedic", "Job Title": "Firefighter/Paramedic", "Classification": "Firefighter", "Bargaining Unit": "Union:106", "Published File Name": "FIFirefighterParamedic.jd.pdf", "SharePoint List ID": "29", "Salary Grade": "S-29", "pdf_url": "https://cob.org/wp-content/uploads/FIFirefighterParamedic.jd.pdf", "pdf_file": "FIFirefighterParamedic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Firefighter/Paramedic TE\nASSIGNED\nCLASSIFICATION: Firefighter FLSA\nDEPARTMENT: Fire\nJOB SUMMARY:\nThis is an assigned position. Performs paramedic duties through assignment to an emergency mobile\nmedic unit or through assignment to a fire suppression unit and activities. Employees are required to\napply both technical paramedical life saving skills and/or firefighter skills for the protection of life and\nproperty. Paramedic duties involve response/treatment of emergency medical calls subject to physician\nsupervision and/or in accordance with standing orders. Working conditions include stressful situations\ninvolving trauma, illness, or contagious disease and sometimes severe environmental conditions.\nStrenuous exertion may be required. Paramedic skills are acquired by specialized training/certification\nprograms. A substantial amount of time is spent in training, medical and related record keeping,\ninspection/maintenance of equipment as well as cleaning/maintenance of apparatus and quarters.\nSUPERVISORY RELATIONSHIPS:\nReports to assigned Captain. A paramedic also receives EMS/ALS program related supervision through\nand/or work is reviewed by Medical Services Officer and/or Quality Assurance Supervisor. During an\nemergency, is responsible for patient care, and accomplishes duties in accordance with established\nmedical protocols and operating guidelines. Paramedics are expected to exercise considerable\nindependent judgment in the response to medical emergencies.\nWORK PERFORMED:\nParamedic Duties:\nUnder established protocols or the direct instruction of a physician, applies advanced life support skills to\ntriage, rescue, treat and transport injured or ill persons.\n1. Responds to medical emergencies throughout the county and in accordance with established mutual\naid agreements.\n2. Provides patient care functions, including but not limited to, gathering patient information and medical\nhistory, performing patient exams, formulating a plan for treatment, and rendering treatment\nconsistent with patient care protocols and or instructions.\n3. Obtains information from and provides explanation/counseling to patients, relatives and others\ninvolved related to the emergency.\n4. Directs medical activities at multiple patient scenes or mass casualty incidents until relieved by a\nqualified supervisor; performs triage; coordinates medical transportation of the sick and injured.\nFIFirefighterParamedic.jd.doc\nFirefighter/Paramedic Page 2\n5. Utilizes a wide variety of mobile medical equipment.\n6. Maintains the confidentiality of patient information as required by law. Completes medical incident\nreports, records patient information, completes incident and billing forms and forwards files as\nrequired by established protocols or practice.\n7. Inspects, tests, and maintains emergency aid equipment as needed through cleaning and or\nsanitizing, periodic maintenance checks, repair or referral for repair or replacement; maintains\nemergency vehicle and equipment in orderly and sanitary condition.\n8. Replenishes medications and supplies.\n9. Performs or participates in the supervisory function of student evaluations for Departmental\nParamedic Certification Program; assists in emergency medical technician continuing education\ntraining. Performs educational activities such as informing the public of the paramedic program and\nother public information/education activities incidental to direct patient care.\n10. Attends continuing education as required by the department to maintain skills as well as certification.\nFirefighter Duties:\nAll the duties outlined for the Firefighter classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nIn addition to the performance requirements for the Firefighter class, Paramedic requires:\n- Ability to effectively deal with trauma and serious illness in an emergency situation;\n- Working knowledge of Departmental medical protocols, applying these to medical emergencies\nand other medical response situations;\n- Ability to effectively communicate orally and in writing,\n- Ability to effectively take charge of patient, civilian and less qualified personnel during an\nemergency situation;\n- Ability to drive ambulance under emergency conditions and be familiar with county roads and\nmaps;\n- Ability to maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Must maintain confidentiality in dealing with patient information and providing care.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- All Firefighter requirements.\nNECESSARY SPECIAL REQUIREMENTS:\n- All Firefighter Necessary Special Requirements.\n- Certified as a paramedic in the State of Washington.\nFIFirefighterParamedic.jd.doc\nFirefighter/Paramedic Page 3\n- Departmental certification as approved by the Fire Chief and the Department's Medical Program\nDirector.\nPREPARED BY: Staff 8/91 REVIEWED BY:\nBill Boyd, Fire Chief\nREVISED BY: R. Christensen\nM. Barrett\nA. Beatty\n3/07\nCOMMISSION APPROVAL: March 14, 2007\nFIFirefighterParamedic.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Fleet Manager", "Job Title": "Fleet Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWFleetManager.jd.pdf", "SharePoint List ID": "458", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWFleetManager.jd.pdf", "pdf_file": "PWFleetManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Fleet Manager UNION: 231\nSG: 8\nDEPARTMENT: Public Works \u2013 Operations CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nManages, directs, supervises, and coordinates the financing, administration, maintenance, repair,\nacquisition and replacement of a city-wide fleet automotive and specialized equipment operation to\nprovide cost effective, safe and reliable services to all City departments and various external customers\nsuch as Fire Districts, Western Washington University and the Port of Bellingham.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Superintendent of Traffic/Communications/Fleet & Facilities. Works under\ngeneral guidance and direction as well as City, Departmental and division policies and procedures, and\napplicable federal, state and local regulations. Supervises fleet mechanics, service writers and parts\nbuyers. Supervises temporary workers, consultants and outsourced contractors and vendors as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, assigns work, supervises, trains, motivates, reviews, and evaluates the\nperformance of subordinates in the repair services and maintenance of a wide variety of municipal\nfleet vehicles and other specialized equipment. Recommends hire, trains, motivates and evaluates\nassigned personnel; provides and coordinates staff training; works with employees to correct\ndeficiencies; initiates disciplinary and termination procedures in conjunction with management.\n2. Develops and recommends policies and procedures for the efficient management of the\ngovernment fleet vehicles and equipment and software systems. Establishes and oversees data-\ntracking practices including: fleet mileage, repair requests, fuel management, vehicle replacement\nrates, inventory, operations and maintenance rates. Determines, schedules, and coordinates\npurchase and retirement of fleet vehicles and equipment.\n3. Develops and implements goals, objectives, policies and priorities to identify opportunities for\nimproving Fleet services. Performs cost and data analysis, and identifies resources to reduce\noperating expenses and carbon footprint impacts. Reviews recommendations with appropriate\ninterdepartmental management staff to implement improvements.\n4. Oversees, directs and participates in the development and administration of the assigned Fleet\nannual budget; participates in the forecast of funds needed for adequate staffing, equipment,\nmaterials and supplies for replacement; performs cost-analysis, authorizes and monitors\nexpenditures, and implements adjustments.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles of administrative management, including personnel rules, strategic planning,\nbudgeting and effective employee supervision.\n\u2212 Accounting principles, financial record keeping, and advanced analytical skills to perform\ncost/benefit analysis or employ other relevant financial tools for decision making.\n\u2212 Theory, principles and practices of vehicle fleet cost control and preventative maintenance\nprograms.\n\u2212 Diagnostic and mechanical methods, materials, tools and standard trade practices of the\nautomotive and heavy duty repair industry\n\u2212 Advanced knowledge of computerized Fleet Management Software applications including GPS,\nreplacement and fuel management systems.\n\u2212 Principles, applications and physics of analog and digital electronics related to light and heavy\nduty mechanical operations and repair.\n\u2212 Installation and removal of emergency public safety equipment such as mobile data terminals,\npower supplies, radios, lights, sirens and antennae in all types of fleet vehicles including land,\nair and water.\nSkills in:\n\u2212 Tracking and analyzing vehicle and equipment costs and usage patterns.\n\u2212 Using electronic test equipment and software from all manufacturers of fleet equipment to\ndiagnose vehicle codes and equipment problems and effect repairs, or to ensure proper\nperformance.\n\u2212 Reading and comprehending technical shop manuals, manufacturer\u2019s specifications, and\ntroubleshooting guides used in the installation and repair of equipment.\nAbility to:\n\u2212 Communicate effectively and establish positive and productive relationships with co-workers,\nmanagers, customers, contractors and suppliers.\n\u2212 Apply technical solutions to day-to-day problems with a thorough understanding of both\ncustomer and technical issues to promote cooperation in a stressful environment. Includes\nability to research, understand and interpret to others information in complex technical manuals,\nblueprints, legal codes, drawing, schematics, etc.\n\u2212 Demonstrated ability to identify and serve customers through excellent written and oral\ncommunication skills to interact effectively with diverse groups of people.\n\u2212 Exercise strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership, interpersonal sensitivity\nand relationship building to provide for enhanced levels of excellence.\n\u2212 Willingness and ability to accept \"on-call\" status and respond to off-hours situations, perform\nevening and weekend assignments.\n\u2212 Perform computer data entry and software operations and work effectively with multiple\nsoftware applications such as: fleet maintenance systems, e-mail, word processing, or\nspreadsheets in a multi-task environment with frequent interruptions.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Ability and willingness to demonstrate the Public Service competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to teach and apply safe working procedures.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate accurate ideas and information with others;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites;\n\u2212 Correctable vision, hearing, and manual dexterity to execute work to close\ntolerances and perform assigned tasks.\n\u2212 Independently lift and handle moderately heavy components and equipment\nweighing up to approximately 65 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office and at the Fleet Administration service facility, and may\ninclude extensive work at a computer workstation. Frequently interacts with co-workers and other city\nstaff, as well as occasional interaction with members of the public. Environment includes a high range\nof noise and other distractors with everyday risks working around computer equipment and standard\noffice equipment, as well as the everyday risks associated with automotive maintenance facilities.\nWork will also include outdoor work and visits to meet with other City personnel, contractors, and other\npersons. Occasional emergency repairs may take place outdoors or at a customer's work site. Field\nconditions involve exposure to heavy traffic, sustained elevated noise, and extreme weather conditions\nwith risk of exposure to hazardous chemicals. Performs on occasion mechanical tasks in limited spaces\nand awkward positions. The person in this position independently lifts and handles a variety of\nmoderately heavy components weighing up to approximately 65 lbs. Works weekends, Saturdays,\nholidays, or emergency shifts. May also require occasional travel.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Business Administration, Public Administration, Accounting, or similar field,\nand;\n\u2212 Four (4) years work experience as a fleet supervisor, manager, or other directly related\nexperience.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State Driver's License required at time of hire and safe driving history as\ndemonstrated through a three (3) year driving record abstract.\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by special\ncircumstances.\n\u2212 Certified Automotive Fleet Manager (CAFM), or ability to obtain within 1 year of hire.\n\u2212 Ability to secure a Commercial Driver's License within six months of hire and to maintain a valid\nCDL during length of employment.\n\u2212 This position is also subject to drug testing requirements of the Federal Department of\nTransportation.\n\u2212 Employment contingent upon criminal convictions and local background check.\nPREPARED BY: Jim Terhost REVIEWED BY:\nCathi O\u2019Connell Eric Johnston\n3/03 Assistant Director of Public Works/\nOperations Division\nREVISED BY: Cathi O\u2019Connell\n8/84\nCathi O\u2019Connell\nSteve Mahaffey\n6/89; 12/93\nRoss Audrey\n3/96\nClark Williams\nAngela Beatty\nRyan Delker\n1/18"}
{"Department": "Information Technology Services", "Job Title Sort": "GIS Manager", "Job Title": "GIS Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITGISManager.jd.pdf", "SharePoint List ID": "505", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/ITGISManager.jd.pdf", "pdf_file": "ITGISManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: GIS Manager UNION:231\nSG:8\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages the Geographic Information System (GIS) Division of the Information Technology\nServices Department. The City\u2019s GIS is a highly integrated complex enterprise system based on\nthe ESRI platform, which is used as a basis for operations in many City departments. This\nposition is responsible for the overall vision, design, management, and leadership of the City\u2019s\nenterprise GIS program, including the management of the City\u2019s GIS technology, services, and\ngeospatial data. Performs technology infrastructure integration design and services administration\nbetween GIS and other City business systems such as work management, permitting, document\nmanagement and financials. Provides comprehensive planning and system architecture design of\nGIS database and application systems for all GIS integrated business functions of the city.\nSUPERVISORY RELATIONSHIPS:\nReports to the Information Technology Services Director. Works independently under applicable\nCity, state, and federal regulations, policies, guidelines and standards. Supervises professional\nand technical staff assigned to the GIS Division. Provides oversight, service requirements, and\nleadership to GIS technical staff in other departments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leads and manages the City\u2019s GIS program providing vision and direction to city staff,\nleadership in the utilization of GIS and promoting GIS effectively as a business solution.\nManages the implementation, development, and services delivery of the GIS including\nstrategic planning, coordination, prioritization, and goal setting.\n2. Manages, defines, and monitors the services of the enterprise GIS. Coordinates all data\nstandards, processes, and workflow to ensure that GIS data and services meet\nrequirements. Ensures that data, security, and system standards are maintained by all\nusers of the GIS system from all departments throughout the city. Enforces data\nstandards, procedures, and workflow for all information in the enterprise GIS.\n3. Plans, organizes, coordinates, assigns, and evaluates the work of professional and\ntechnical staff in the GIS Division. Reviews daily accomplishments of the assigned GIS\nstaff and modifies personnel assignments as necessary. Conducts performance\nevaluations on the assigned staff. Reviews job descriptions and participates in the hiring\n1\nITGISManager.jd.docx\nprocess of GIS staff in all departments throughout the city. Responsible for coaching and\ncorrective actions and participates in disciplinary actions.\n4. Provides direction and coordination of all City GIS staff who perform editing, data\nmanipulation or analysis of enterprise GIS data. Leads the city-wide GIS coordination\nteam and GIS user group.\n5. Manages and prioritizes all GIS enterprise level modifications and updates. Coordinates\ncommunication on system and project status with other city departments. Directs team\nfunction as a citywide technical resource for GIS development and integration, based on\ncitywide work priorities and work plans.\n6. Acts as project manager for GIS software purchase, implementation projects, custom GIS\nand database applications, development services and digital mapping services. Plans,\norganizes, and develops project outline. Communicates with team members and acts as\nliaison between vendors and stakeholders.\n7. Protects and advances the business needs of the City following best practices for\ntechnology contract negotiations. Prepares and manages capital improvement budget for\nGIS. Develops improvement goals and priorities based on budget. Presents team\nrecommendations to Systems Steering Committee.\n8. Recommends preliminary annual budget for the section. Forecasts funds needed for\nstaffing, equipment, and projects. Monitors and approves expenditures, recommends\nadjustments as necessary.\n9. Manages and coordinates GIS application and integrated database customization and\nother related technology projects based on business needs of the city. Coordinates and\nassists the development and integration of business applications and databases with the\nGIS system. Assists in the development of procedures and application and database\nintegration to eliminate redundancy and improve efficiency.\n10. Develops requests for information (RFI's) and requests for proposals (RFP's) for GIS\nprojects. Reviews proposals to ensure that vendors meet minimum requirements,\nperforms analysis of software systems and assists with software selection processes.\nPerforms cost-benefit analyses as needed. Recommends upgrades, changes and new\nsoftware purchases to the Information Technology Services Department (ITSD) Director,\nthe Systems Steering Committee, or to City leadership. Provides technical support to\nassigned City System Team(s) or project teams.\n11. Stays current with GIS-related developments, trends, and changes, GIS data\nmanagement technology, equipment and related hardware and applications software.\nRecommends upgrades, changes, and new software purchases to the appropriate\ndepartment head in the above areas. Attends conferences, user group meetings and\ntrainings as necessary. Encouraged to lead, speak, teach and participate as a leader in\nGIS groups.\n2\nITGISManager.jd.docx\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nTECHNICAL\nKnowledge of:\n- Expert knowledge of GIS systems, processes, hardware/software and techniques\napplicable to GIS web services, database processes and large mapping projects.\n- Expert knowledge of the ESRI platform in a complex enterprise setting, including database\ndesign, web services definition and delivery, and complex integration services.\n- Demonstrated knowledge of the Geocortex platform.\n- Land surveying and civil engineering principles, practices, standards and methods as they\napply to the design and implementation of GIS systems.\n- Computer systems including network and desktop hardware, peripherals and database\nmanagement systems (DBMS).\n- Demonstrated knowledge of working in a SQL Server database environment.\n- Demonstrated knowledge of programming tools, techniques, and utilities.\n- City and departmental policies and procedures and the functions of City departments,\nstandard City office operations and interdepartmental working relationships.\nAbility to:\n- Ensure high availability for a complex suite of GIS systems and services in a complex\nenterprise setting.\n- Balance and prioritize GIS system and/or services requirements of multiple integrated\nsystems.\n- Lead GIS application improvement and acquisition projects, including business process\nreview and vendor management.\n- Read and comprehend technical manuals and apply the contents to solving software and\nhardware problems.\n- Maintain security and confidentiality of systems and records while adhering to security\npolicies and procedures\n- Provide comprehensive planning and design to implement effective programs related to\ncomputerized engineering and mapping systems and programs.\nMANAGEMENT/SUPERVISORY\nKnowledge of:\n- Thorough knowledge of applicable local, state and federal laws and standards related to\nthe maintenance and retention of GIS records.\n- Applicable local, state and federal laws and standards related to land surveying and public\nproperty management related to GIS systems.\n- Demonstrated knowledge of the business functions and service level requirements related\nto GIS and municipal government operations.\n-\n3\nITGISManager.jd.docx\nSkill in:\n- Excellent project management skills including budget preparation and tracking,\ncommunications coordination, and time and task management with employees at all levels\nof the organization and with outside vendors.\n- Demonstrated leadership skills such as interpersonal sensitivity, adaptability, flexibility,\nand reasoning skills.\n- Excellent interpersonal skills for establishing and maintaining effective working\nrelationships with City staff, department staff, vendors and the public.\nAbility to:\n- Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed while working with City staff.\n- Work independently with minimal supervision.\n- Organize, assign, oversee and evaluate the work of assigned staff.\n- Establish and maintain effective working relationships with other employees, City officials,\nrepresentatives of other governmental agencies and community groups and the general\npublic.\nCOMMUNICATIONS\nSkill in:\n- Excellent written and oral communication skills for corresponding with City employees,\nvendors and the public for making presentations, recommendations, resolving issues and\nfor providing training.\n- Excellent skills in planning, organizing, problem-solving, and time management.\n- Skill in clearly communicating presentations and recommendations to City leadership,\nincluding elected officials.\nOTHER:\nAbility to:\n- Make decisions under broad guidelines.\n- Ensure compliance with internal policies, security best practices and regulatory standards.\n- Expand on technical skills quickly.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone;\n- Frequently remain stationary for long periods of time;\n- Frequently communicate accurate information and ideas with others;\n- Infrequently to occasionally lift and transport objects up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation which may require remaining\nstationary for long periods of time. A telecommuting schedule may be available. May visit or\n4\nITGISManager.jd.docx\ncontact customer work sites. Work environment includes a customary range of noise with\nmoderate distractions and low risks working around standard office equipment. Occasional\novernight travel to conferences and training sessions. This is a sedentary position with minimal\nphysical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor's degree in computer science, geography, information systems management, or\nrelated field. Masters degree preferred.\n- Four (4) years of progressively responsible professional experience related to the analysis,\ndesign, implementation, support and administration of GIS systems in a complex enterprise\nenvironment using the Esri Platform required.\n- Two (2) years of progressively responsible experience in GIS Management or GIS project\nmanagement required.\n- Four (4) years of progressively responsible experience in GIS database design and\nrelational database management required.\n- Experience in a leadership role in software acquisition project(s) and major systems\nupgrade project(s) preferred.\n- Experience providing systems design, administration, and implementation in a\ngovernmental setting preferred.\n- An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is\nrequired.\n\u2212 Willingness and ability to work extra hours or change hours as needed to perform\nsystems work outside of normal business hours.\n\u2212 Certification as a GIS Professional (GISP) strongly preferred.\nPREPARED BY: D Burdick REVIEWED BY:\nM. Mulholland\nA. Beatty\n4/2012 Don Burdick\nM. Mulholland Director, Information Technology\nL. McGowan-Smith Services Department\n12/2018\nD Burdick\nJ. Honga\nA. Sullivan\n1/2023\n5\nITGISManager.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "GIS Specialist", "Job Title": "GIS Specialist", "Classification": "GIS Specialist", "Bargaining Unit": "Union:231", "Published File Name": "PWGISSpecialist.jd.pdf", "SharePoint List ID": "276", "Salary Grade": "S-6", "pdf_url": "https://cob.org/wp-content/uploads/PWGISSpecialist.jd.pdf", "pdf_file": "PWGISSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works GIS Specialist UNION:231\nSG:S-6\nCLASS TITLE: GIS Specialist CS:N\nFLSA:N\nDEPARTMENT: Public Works EEO4CODE:PR\nNATURE OF WORK:\nPerforms a variety of advanced GIS analytical and geo-processing functions to create, maintain,\nand retrieve data from the City's geographic information system (GIS), maintains and updates\nmapping records system, produces cartographic products and generates statistical reports. Position\nalso provides GIS information to the public, contractors and consultants.\nSUPERVISORY RELATIONSHIPS:\nReports to and receives technical direction and supervision from the GIS Manager. Works\nindependently under the guidance of applicable City and Departmental policies, procedures,\nprotocols and technical engineering standards.\nESSENTIAL FUNCTIONS:\n1. Ensures the accurate and timely updates to the City\u2019s and/or Department\u2019s GIS files.\nDetermines update priorities of map information based on analysis needs and service\nrequirements. Develops update procedures and schedules to attain mapping goals.\n2. Conducts research, data collection and data entry for the creation and maintenance of GIS\ndata.\n3. Determines and applies analysis procedures for spatial and non-spatial data, including\nadjacency, containment, and proximity. Determines nature of information to be queried,\nsuch as location, characteristics of location, trend, pattern, routing, and modeling various\nseries of events.\n4. Determines effective presentation of information using appropriate cartographic elements\n5. Creates output, such as maps and graphs, using computer and GIS software and related\nequipment, including plotter, and presents information to users and answers questions.\n6. Assists in the development of GIS and data collection standards to ensure uniformity and\ncompatibility in the citywide system of mapping.\n7. Prepares and maintains the documentation of the GIS databases (metadata) and\nprocedures. Maintains records of completed assignments.\n8. Researches information and provides technical assistance and information to the public and\nprivate developers; uses GIS to generate customized reports; assists with research for\nplanning studies performed by consultants.\nPWGISSpecialist.jd.doc\nPublic Works GIS Specialist Page 2\n9. Trains City staff in the use and applications of GIS software and information.\n10. Assists other City departments with GIS analysis and mapping as needed.\nADDITIONAL WORK PERFORMED:\n1. Other related duties within the scope of the classification.\nKNOWLEDGE AND SKILLS:\n\u2212 Considerable knowledge and understanding of GIS practices related public works.\n\u2212 Considerable knowledge of cartographic principles, terms, concepts, techniques and\nprocedures; local government mapping requirements and standards; GIS concepts and\nprocedures.\n\u2212 Considerable knowledge of GIS concepts, geo-processing functions and techniques.\n\u2212 Knowledge and ability to operate and use GIS hardware, software and related peripheral\nequipment such as plotters, printers, digitizers, copiers, etc.\n\u2212 Knowledge of algebra, trigonometry, and coordinate geometry to perform technical calculations.\n\u2212 Good problem-solving skills.\n\u2212 Ability to interpret maps, and legal descriptions.\n\u2212 Ability to understand technical manuals and follow established procedures.\n\u2212 Ability to maintain records and prepare necessary technical reports.\n\u2212 Ability to perform technical design and drafting, produce and maintain computer-generated\nmaps and other graphics.\n\u2212 Ability to manually prepare and edit maps for digitizing; to input, manipulate and/or edit\ngeographic data; and produce maps and reports.\n\u2212 Ability to read, interpret, and translate information from a variety of formats on complex plans\nand specifications.\n\u2212 Ability to communicate effectively, both orally and in writing.\n\u2212 Ability to prioritize workload, solve problems, and to meet deadlines with a minimum of\nsupervision.\n\u2212 Ability to work independently and as part of a team.\n\u2212 Ability to establish and maintain effective working relationships with diverse groups of people\nincluding other employees, contractors, engineers, vendors, developers, public officials and the\ngeneral public.\n\u2212 Physical ability to perform essential functions of the job.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting and requires sitting and working for extended\nperiods at a computer work station.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A bachelor\u2019s degree in GIS, Cartography or field related to the specific position AND one year of\nGIS experience in a planning, environmental science or related field utilizing professional geo-\nprocessing software.\n- OR -\nPWGISSpecialist.jd.doc\nPublic Works GIS Specialist Page 3\n\u2212 an AA degree in engineering or GIS technology; AND four years of GIS experience in a field\nrelated to the specific position and at least 2 years experience utilizing professional geo-\nprocessing software.\n\u2212 Working knowledge of relational database products such as Oracle, SQL Server, Informix\nand/or Access required.\n\u2212 A combination of education and experience, which provides the applicant with the required\nknowledge, skills and abilities, will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State Driver's License by time of hire and a good driving record. A three-year\ndriving abstract must be submitted prior to hire.\nPREPARED BY: C. Behee/D. Burdick/ REVIEWED BY:\nL. Klemanski/ Richard E. McKinley, Director\n1/03 of Public Works\nREVIEWED BY:\nTom Rosenberg, Assistant Director\nof Public Works\nJOINT CLASSIFICATION COMMITTEE ALLOCATION: 1/21/2003\nPWGISSpecialist.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "GIS Technician", "Job Title": "GIS Technician", "Classification": "Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWGISTechnician.jd.pdf", "SharePoint List ID": "278", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWGISTechnician.jd.pdf", "pdf_file": "PWGISTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: GIS Technician UNION:1937\nSG:113\nCLASS TITLE: Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works/Operations EEO4CODE:TE\nJOB SUMMARY:\nPerforms a variety of technical office and field duties updating, maintaining and analyzing the\nDepartment\u2019s GIS and utility infrastructure data using GIS, database and information management\napplications. Coordinates and performs research and field data collection of infrastructure location,\nstructural and condition information. Provides queries and analysis on infrastructure, maintenance,\ncondition, replacement and management data and develops reports, maps and presentations for use\nby internal and external customers.\nSUPERVISORY RELATIONSHIPS:\nReports to the Data Services Supervisor or GIS/Technical Services Manager and may receive technical\ndirection from the GIS Specialists or Senior Analysts. Work is assigned by the Data Services\nSupervisor or GIS/Technical Services Manager and reviewed by the Data Services Supervisor, GIS\nSpecialists, and/or Senior Analysts.\nFollows defined procedures, standards and practices and works under applicable City regulations,\npolicies, guidelines and appropriate technical mapping and data collection standards. May provide\ntraining to temporary and regular City employees regarding data collection and GIS utilization. Work is\nperformed under close supervision until technical skills and independence are achieved.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs accurate and timely updates to the Department\u2019s and/or City\u2019s GIS files and data\nmanagement records. Follows procedures and schedules to attain mapping and data\nmanagement goals.\n2. Performs quality control on updated GIS data sets by running and reviewing quality control\nreports on spatial integrity and attribute consistency. Performs quality control checks between\nGIS datasets and other Department business systems such as maintenance management,\nutility modeling and infrastructure inspection systems to ensure integrated system data\nconsistency.\n3. Performs field collection of infrastructure location, structure and condition information. Records\ninformation into database systems and GIS mapping layers.\n4. Researches and evaluates infrastructure and utility information and provides technical\ninformation and assistance to City personnel and the public. Initiates contact with City\npersonnel, private utilities, engineering firms and the public to verify infrastructure and utility\ninformation, resolve problems, and exchanges information to ensure accuracy of GIS mapping\nand infrastructure data.\nPWGISTechnician.jd.doc\nGIS Technician Page 2\n5. Performs analysis procedures for spatial and non-spatial data to generate statistical, condition\nand maintenance reports, and technical maps. Determines nature of information to be queried,\nanalysis methods and reporting format.\n6. Prepares effective presentation of information using appropriate cartographic elements and\nmedia output. Creates output such as presentation maps, map books, graphs and publications\nusing GIS and presentation software and related equipment. Presents and explains information\nto City staff and the public.\n7. Trains and supports City staff in the use and applications of GIS data viewing software,\ndepartmental database management and associated information.\nADDITIONAL WORK PERFORMED:\n1. Assists other City departments with GIS mapping and analysis as needed.\n2. Assists in the development of GIS and data collection standards to ensure uniformity and\ncompatibility within the data mapping systems.\n3. Assists in the documentation of the GIS databases (metadata), procedures and business data\ninterfaces.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of GIS and cartographic principles, terms, concepts, procedures, and geoprocessing\nfunctions and techniques.\n\u2212 Knowledge and ability to operate and use GIS hardware, software and related peripheral\nequipment.\n\u2212 Ability to prioritize workload, solve problems, and meet deadlines with a minimum of\nsupervision.\n\u2212 Knowledge of mathematics, algebra, trigonometry, and geometry.\n\u2212 Knowledge of civil engineering, mapping and surveying principles, terms, concepts, techniques\nand procedures.\n\u2212 Knowledge of public works and engineering data and records management systems and\npractices.\n\u2212 Knowledge and ability to operate database and reporting applications.\n\u2212 Analytical and problem solving skills.\n\u2212 Ability to understand technical manuals and follow established procedures.\n\u2212 Ability to maintain records and prepare necessary technical reports.\n\u2212 Ability to work independently and as part of a team.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Good skills in oral and written communication, problem solving, and ability to learn to work\nindependently with a minimum of supervision.\n\u2212 Ability to read, understand and translate engineering drawings, maps and legal descriptions.\n\u2212 Ability to produce and maintain computer generated maps and other graphic presentations.\n\u2212 Ability to establish and maintain effective working relationships with diverse groups of people\nsuch as contractors, engineers, developers, public officials and the general public.\n\u2212 Physical ability to perform essential functions of the job:\n\u2212 Adequate hearing, correctable vision, and manual dexterity.\nPWGISTechnician.jd.doc\nGIS Technician Page 3\n\u2212 Ability to occasionally lift light weight (10-15 lbs.).\n\u2212 Ability to perform extensive walking tasks (average of 2-6 miles per day), drive, and\naccurately perform condition rating tasks in all weather conditions for extended periods\nof time throughout the service area.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting, and requires sitting and working for extended periods in\nfront of a computer terminal. Some positions may also perform field work outdoors on uneven terrain,\nexposing employee to inclement weather, noise, fumes, construction environment, and traffic hazards.\nEmployees are required to use appropriate safety equipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 An AA degree in engineering or GIS technology including coursework in surveying, cartography,\nand civil engineering mapping; AND\n\u2212 Two years of GIS or CAD mapping experience in a public works environment\n\u2212 A combination of education and experience, which provides the applicant with the required\nknowledge, skills and abilities, will be considered.\n\u2212 Regular City employees who meet the experience and training requirements will be considered\nfor promotional opportunities in this class.\nNECESSARY SPECIAL REQUIREMENT:\nValid Washington State driver\u2019s license and good driving record. A three-year driving abstract must be\nsubmitted at the time of hire.\nPREPARED BY: D. Burdick REVIEWED BY:\nS. Mahaffey Richard E. McKinley, Director\nL. Klemanski Public Works\n2/01\nREVISED BY: D. Burdick/L.Klemanski\n2/03\nL.Klemanski\n03/03\nD. Burdick/D. Baker/L. Klemanski\n1/07\nCOMMISSION ALLOCATION: January 10, 2007\nPWGISTechnician.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Greenways Project Manager", "Job Title": "Greenways Project Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAGreenwaysProjectManager.jd.pdf", "SharePoint List ID": "595", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PAGreenwaysProjectManager.jd.pdf", "pdf_file": "PAGreenwaysProjectManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Greenways Project Manager UNION:231\nSG:4\nDEPARTMENT: Parks and Recreation \u2013 Design and Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nFunctions as part of the Design and Development team. Develops and manages improvement,\nrestoration and maintenance projects for park facilities, open spaces, and trails, including the\nplanning, organization, and coordination of construction design and engineering, as well as\nbidding and project implementation. Develops and manages projects to meet the goals and\nobjectives of the City\u2019s Greenways Program. Monitors capital budgets to ensure project\nexpenditures remain within the scope of work. Provides technical support and manages all\naspects of capital construction projects. Oversees consultants, contractors and may oversee staff\nperforming capital construction work. Prepares construction specifications, bid documents,\ncontracts and change orders. Conducts field inspections to collect data, verify existing/actual\nconditions, and monitor conformance with plans/specifications.\nSUPERVISORY RELATIONSHIP:\nReports to the Parks and Recreation Development Manager. Works under general supervision\nand the guidance of City, Departmental and Division policies and procedures, and applicable\nFederal, State and local regulations. Responsible for technical guidance of project teams involved\nin construction, restoration, and renovation. Provides direction and serves as a technical resource\nto others within the Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates and prepares services and construction specifications and bid documents.\nCoordinates pre-bid and pre-construction conferences. Drafts Request for Proposals\n(RFP) and develops scope of work. Negotiates contracts, selects consultants and\nadministers contracts for consulting architects, engineers, contractors, and project\nmanagement resources. Compels compliance with published construction plans and\nspecifications.\n2. Supervises and coordinates the design and permit process and work of contractors,\nengineers, architects, design professionals, and other personnel to assure the efficient and\neconomical use of program funds, personnel, materials, facilities, and time. Reviews work\nfor compliance with contract documents and appropriate guidelines, laws, and regulations.\n3. Monitors individual project budget summaries assuring expenditures are within approved\nbudget, tracking changes to the contract documents that may result in change orders.\nMakes recommendations to the Development Manager on change orders as necessary.\nAssists with project financial reports, accounting, and grant reimbursement. Prepares\nproject budgets and assists with budget development, as requested. Monitors and ensures\nall requirements of grants and contracts are met. Prepares complete reports on time with\nsupporting conclusions and recommendations.\nPage 2\n4. Develops and maintains data systems and records to track the process and progress of\neach project for proper evaluation, control and documentation to ensure compliance with\nCity, State, and Federal requirements.\n5. Serves as a resource to the Parks and Recreation Department and other City departments\nby consulting on park asset issues. Acts as liaison between end users, Parks and\nRecreation staff, Greenways Advisory Committee members, and contractors on City\nprojects. Assures effective communication among consultants, contractors, department\nheads and other stakeholders. Conducts needs assessment and meets with City\npersonnel to assure needs are being met by proposed designs and specifications.\nCommunicates project status to staff and other affected groups, keeping staff informed as\nto the progress of projects and of any developing problems, recommending alternative\ncourses of action to mitigate such problems.\n6. Creates presentation materials; authors written and oral reports and media materials.\nUses speaking engagements, media interviews and other methods to enhance the\ncommunity\u2019s awareness of, and appreciation for, capital projects and the Greenways\nProgram, and to educate community stakeholders regarding each project\u2019s function and\nobjectives.\n7. Plans, conducts and presents at project-related meetings. Coordinates design,\nspecification and construction meetings.\nADDITIONAL WORK PERFORMED:\n1. Conducts periodic inspections of facilities. Communicates with other City staff as\nappropriate to initiate required corrective action.\n2. Prepares grant applications.\n3. Performs backup, team, and project duties as assigned.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practices of project management and contract administration.\n\u2212 Current construction methods, costs and cost estimating.\n\u2212 Building and land use permits, processes and requirements.\n\u2212 Applicable local, state and federal laws, codes and standards related to\nconstruction\n\u2212 Design and construction management including developing bid specifications,\nreading blueprints and evaluation of design and construction projects.\n\u2212 Fiscal management including budget preparation, cost and budget analysis,\nexpenditure control and records management.\nSkill in:\n\u2212 Planning and organizing, problem analysis and decision-making, interpersonal\nsensitivity, adaptability and flexibility and time management skills.\nPage 3\n\u2212 The operation of various computer programs including word processing,\nspreadsheets, database programs including Permitting and Project Management\nsoftware and other applications specific to the area of assignment.\nAbility to:\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with\nindividuals and groups in clear, concise language appropriate for the purpose and\nparties addressed, including preparing and making public presentations which can\nbe understood by non-technical listeners and preparing written reports, materials,\ncorrespondence, and procedures.\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors and developers, representatives of other governmental\nagencies and the general public.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a\nkeyboard, mouse, phone, and fax machine;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites, including undeveloped land and project\ndevelopment sites;\n\u2212 Occasionally transports objects (lids, covers, etc.) up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWorks in an office or meeting room setting and at field locations in all types of weather. Field\ninspection work may be near noisy machinery, with the possibility of exposure to environmental\nand chemical allergens standard to the building construction industry. Traverses rough terrain and\ninclines. Bends, reaches, pushes, pulls, and twists. May sit or stand for long periods of time. May\noccasionally lift and carry items weighing up to 50 pounds. Attends meetings or performs duties\noutside of normal office hours. Moves throughout the park facilities and grounds. Frequently\ndrives motor vehicles to perform duties in the field, at multiple sites, and may occasionally travel\nout of the area. Possibility of exposure to hostile and offensive language from the public. Uses\nappropriate safety equipment and follows established work safety policies, practices and\nprocedures.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in Engineering, Architecture, Construction Management or related field,\nAND\n\u2212 Four years progressively responsible experience with construction projects required.\nOR\n\u2212 Post-secondary vocational or occupational training in related field plus six years of direct\nconstruction project management.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nthe knowledge, skills and ability to successfully perform the essential functions of the job\nwill be considered.\nPage 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at time of hire with periodic re-verification required.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\nPREPARED BY: N. Oliver REVIEWED BY:\nA. Sullivan Nicole Oliver\n4/17 Director, Parks and Recreation\nL. Potter\n3/23"}
{"Department": "Public Works", "Job Title Sort": "Habitat and Restoration Manager", "Job Title": "Habitat and Restoration Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWHabitatRestorationMgr.jd.pdf", "SharePoint List ID": "265", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/PWHabitatRestorationMgr.jd.pdf", "pdf_file": "PWHabitatRestorationMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Habitat & Restoration Manager UNION:ETEAM\nSG:E2-11\nDEPARTMENT: Public Works \u2013 Natural Resources CS:N\nFLSA:N\nEEO4/SOCCODE:PR/11-9121\nJOB SUMMARY:\nManages City-wide habitat restoration and mitigation programs. Develops, plans and implements\ninitiatives, programs, and projects that support and inform the City's environmental goals and\nobjectives. Evaluates data and prepares scientific and technical reports for local, state and federal\ncompliance. Manages the development of grant funding applications and oversees implementation\nand administration of grant contracts. Advises City staff and leadership on the implementation of\nfederal and state environmental regulations and makes recommendations to ensure compliance\nwith regulatory requirements. Oversees environmental review of development proposals and\ndetermines impacts on associated wetlands/streams and reviews environmental mitigation\nproposals for adequacy. Represents the City of Bellingham in federal, tribal, state, regional and\nlocal watershed planning and management processes as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Public Works Director- Natural Resources Division. Works under general\nsupervision and the guidance of City and Departmental policies, procedures as well as local, state\nand federal regulations, policies and laws. Serves as a member of the Natural Resources Division\nand Public Works leadership teams. Supervises assigned staff, extra labor employees, interns and\nvolunteers and provides direction to work crews in the field. May be assigned to act as Public\nWorks Assistant Director- Natural Resources.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages, directs, researches, develops, implements and evaluates environmental\ninitiatives, programs and projects to address emerging and complex issues including habitat\nrestoration, wetland mitigation, large scale fish passage, urban forestry and watershed\nplanning. Oversees implementation of projects and writing of scientific and technical\nassessments/reports resulting from project work. Advises City staff, leadership and elected\nofficials on implementation strategies. May conduct negotiations with outside agencies on\nbehalf of the City. Ensures compliance with regulatory requirements and federal, state and\nlocal regulations.\n2. Supervises and evaluates the work of assigned staff. Effectively recommends hiring,\ndiscipline and discharge; prioritizes, assigns work and oversees work assignments;\ncompletes performance appraisals. Oversees the development of training and orientation\nprograms.\n3. Provides professional scientific guidance to regulatory staff Citywide, and to outside\nregulatory agencies as needed. Provides strategic and technical oversight in the watershed\nplanning/management arena of environmental resources.\n4. Advises and informs City management staff and elected officials with recommendations to\nmeet conditions of federal and state regulations, as well as suggestions for implementation\nof these regulations.\n5. Develops and implements grant funding strategies. Identifies grant sources, determines\neligibility, develops grant proposals and administers grants used for funding, ensuring\ncompliance with the terms and conditions.\n6. Prepares and manages program and project budgets for review and approval by the\nAssistant Public Works Director - Natural Resources. Monitors and maintains expenditures\nwithin approved budget.\n7. Reviews development proposals and determines impacts on associated environmental\nsystems. Provides recommendations and strategies to improve ecological outcomes.\n8. Reviews environmental mitigation proposals for adequacy; monitors mitigation\nimplementation and reports on progress.\n9. Oversees implementation of City responsibilities under the WRIA 1 Salmon Recovery Plan\nand interagency agreements on fish passage.\n10. Manages procurement and contracting processes including consultant and contractor\nselection. Writes requests for proposals (RFPs), develops scope of work and reviews and\ncoordinates final contract terms. Facilitates the RFP process and serves as liaison with\nconsultants/contractors for projects.\n11. Represents the City in various regional, state and interagency groups on issues such as\nwatershed planning and management, wildlife, salmon recover and fish passage.\nRepresents the City in meetings with tribes and advises and informs City management staff\nand elected officials with recommendations for cultural resource protections.\n12. Represents the Natural Resources Division in multi-departmental planning, citywide policy\ndevelopment and code updates as assigned. Represents the City at public meetings of\ncitizens or special interest groups as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of and experience with local, state and federal environmental policy and\nplanning issues including natural resources regulations.\n\u2212 Strong knowledge of aquatic and terrestrial ecology/biology; marine and near shore ecology;\nhydrology; fluvial geomorphology; and water chemistry.\n\u2212 Strong knowledge of watershed functions and values and associated environmental impacts\nof urbanization.\n\u2212 Fiscal budgets and tracking.\n\u2212 Knowledge and skill using a variety of computer applications including word processing,\ndatabases, spreadsheets and Geographic Mapping Information Systems (GIS) applications.\n\u2212 Application of scientific methods, research methods, problem solving and decision-making\nmodels, and statistical data analysis techniques.\n\u2212 Knowledge of and experience with federal, state and local permit processes.\n\u2212 Strong knowledge of wildlife biology conservation principles and practices.\n\u2212 Local, state, federal and tribal recovery processes.\n\u2212 Strong knowledge of fish biology, salmon recovery principles and practices.\n\u2212 Intergovernmental contract initiation, administration and enforcement.\n\u2212 Supervisory practices.\nSkill in:\n\u2212 Excellent oral communication skills for working with federal and state agency personnel,\nlocal government staff, citizens and public officials.\n\u2212 Excellent written communication skills (both business and technical) for preparing detailed\npermit applications, reports and policy recommendations.\n\u2212 Project development and management skills.\n\u2212 Excellent supervisory skills including the ability to plan and organize the work of others, train\nemployees in work processes and techniques and provide coaching and conflict resolution.\n\u2212 Developing and evaluating programs.\nAbility to:\n\u2212 Evaluate development proposal impacts on environmental systems, including the ability to\nobserve, assess and evaluate implementation of development criteria to avoid, minimize or\nmitigate environmental impacts.\n\u2212 Analyze and interpret statistical information.\n\u2212 Obtain all the necessary technical skills to perform the tasks assigned to the position.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines; ability\nto independently research issues as required.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Perform outdoor data collection duties under inclement conditions;\n\u2212 Visual acuity to read a typeset page;\n\u2212 Dexterity to manipulate a computer keyboard;\n\u2212 Adequate hearing for telephone communications;\n\u2212 Sit and stand for long periods of time;\n\u2212 Walk over rough terrain on a regular basis;\n\u2212 Frequent lifting up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed both indoors in an office setting, as well as outdoors in all types of weather. This\nposition requires the ability to walk on uneven terrain and in and around bodies of water. Works\nextensively at a computer workstation.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor of Science degree in Environmental Sciences or equivalent multidisciplinary\ndegree. Master\u2019s degree preferred.\n\u2212 Five (5) years' experience with ecological restorations, environmental monitoring and policy\ndevelopment experience required.\n\u2212 Two (2) years supervisory experience required.\n\u2212 Familiarity with Local, Federal and State natural resources regulations required.\n\u2212 Experience using a variety of computer software systems including word processing,\ndatabase management and Geographic Information Mapping Systems (GIS).\n\u2212 Experience developing, implementing and tracking budgets.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidate must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: C. Fogelsong REVIEWED BY:\nL. McGowan Mike Olinger\n6/00 Deputy Director, Public Works\nREVISED BY: C. Fogelsong\nL. McGowan-Smith\n5/02\nC. Fogelsong\nR. LaCroix\nL. McGowan-Smith\n10/02\nR. LaCroix\nA. Sullivan\n8/12\nR. LaCroix\nJ. Day\n8/15\nE. Weinberg\n8/25"}
{"Department": "Library", "Job Title Sort": "Head of Children's Services", "Job Title": "Head of Children's Services", "Classification": "Librarian III", "Bargaining Unit": "Union:114L", "Published File Name": "LIHeadofYouthSrvcs.jd.pdf", "SharePoint List ID": "124", "Salary Grade": "L-3", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadofYouthSrvcs.jd.pdf", "pdf_file": "LIHeadofYouthSrvcs.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: HEAD OF YOUTH SERVICES UNION:114L\nSG:L-3\nCLASS TITLE: LIBRARIAN III CS:N\nFLSA:N\nDEPARTMENT: LIBRARY EEO4CODE:PR\nJOB SUMMARY:\nPlans and directs development and implementation of system-wide Youth Services, including\nresponsibility for programs, materials collections, community outreach, and all activities. Directs the\ndelivery of services and readers\u2019 advisory for Children\u2019s and Teen areas. Serves as a member of the\nLibrary Management Team.\nSUPERVISORY RELATIONSHIPS:\nReports to the Library Director. Supervises professional and paraprofessional staff within the area of\nprogram responsibility.\nESSENTIAL FUNCTIONS OF THE JOB:\nCOORDINATES YOUTH SERVICES\n1. Oversees the development and implementation of all Youth Services programs and activities for\nthe library system. Implements new services and proposes new policies.\n2. Takes a leadership role in the community and seeks partnerships with organizations and groups\ninvolved in other youth, family, parent, and caregiver services.\n3. Promotes library services by seeking opportunities to provide presentations for community\ngroups, parents, teachers, and others on library services to youth, children's and teen literature,\nstorytelling and reading, or on any aspect of youth library services.\n4. Develops and oversees the Youth Services materials collection, selects Children's materials,\nand directs staff who also select Children's and Teen materials.\n5. Leads in the selection and recommendation for hire, Youth Services staff and assists with other\nstaff appointments as appropriate.\n6. Trains, supervises, develops, and evaluates all Children's and Teen Services staff.\n7. Responsible for the Children\u2019s and Teen Services annual budget, making recommendations and\nmonitoring expenditures.\n8. Seeks professional growth opportunities and implements annual performance goals.\nLIHeadYouthSvc.docx\nHEAD OF YOUTH SERVICES Page 2\n9. Ensures adequate staff coverage of public services desk.\n10. Answers questions by phone, email, or in person, ranging from quick fact-finding to in-depth\nsearch of Library resources and/or other outside resources as appropriate.\nPROVIDES ADMINISTRATIVE LEADERSHIP\n11. Assists the Director in overall management of the library system as an active and collaborative\nmember of the library management team.\n12. Evaluates and makes recommendations on staff development needs, staffing allocations,\ndisciplinary actions, and other personnel matters.\n13. Participates in developing the annual library system budget. Analyzes library needs, resources\nand projected revenues, reviews and prioritizes budget requests.\n14. Participates in long range and strategic planning for the library system.\n15. Evaluates and reviews current services, policies, and procedures to identify and solve problems,\nimprove public service, and/or evaluate use of available resources.\n16. Develops new services, policies, and procedures as needed.\n17. Articulates, supports, and implements the mission, goals, and policies of the Bellingham Public\nLibrary.\n18. Participates in professional organizations, conferences, and training.\n19. Promotes library services through active participation, involvement, and leadership in the\ncommunity, and in library committees and projects.\nADDITIONAL WORK PERFORMED:\n1. Assists and instructs the public in the use of library collections.\n2. Prepares bibliographies and Library instructional materials.\n3. Seeks grant opportunities and prepares grant requests.\n4. Other related duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n- Current principles and practices of Youth librarianship, including awareness and appreciation of\ncurrent reading, viewing and listening interests of Children and Teens.\n- Children's and Teen literature and programming.\n- Current principles and practices of public library service, and a commitment to the mission,\nprinciples and \u2018best practices\u2019 in librarianship and customer service.\n- Library collection development practices.\n- Issues and events relevant to the City of Bellingham and other geographical area of Whatcom\nLIHeadYouthSvc.docx\nHEAD OF YOUTH SERVICES Page 3\nCounty.\n- Trends, innovations, and developments in public library management.\n- Federal and state law and statues as applies to libraries and personnel.\nAbility to:\n- Perform essential functions of the job.\n- Effectively coordinate, evaluate and supervise the work of the Youth Services staff.\n- Apply new knowledge and skills.\n- Be accurate, thorough, and timely in the completion of assignments.\n- Keep current with new trends, innovations, technologies, techniques and materials in the library\nprofession.\n- Acquire a working knowledge of local government and organizations and agencies that provide\nservices and information.\n- Learn and apply a working knowledge of Library operations, procedures and policies as well as\nrelevant City policies.\n- Work with a diverse population and ability handle different types of situations.\n- Train, coach and mentor others.\n- Work well with others.\n- Tolerate considerable ambiguity.\n- Create materials that promote the use of the Library, showcase its services, and convey\nnecessary information to the public and the media.\n- Formulate, organize and execute complex plans of work.\n- Demonstrate the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\n- Physical ability to perform essential functions of the job:\no Adequate hearing, correctable vision, and manual dexterity.\no Ability to occasionally lift light weight (10-15 lbs).\nSkills in:\n- Written and oral communication.\n- Effective problem solving.\n- Public speaking.\n- Articulating, supporting and implementing the mission, goals, and policies of the Bellingham\nPublic Library.\n- Overseeing, training and evaluating staff.\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- ALA accredited Masters Degree of Library or Information Science.\n- Three years of progressively responsible and relevant library experience.\n- Two years of experience in library services for Youth.\n- Two years supervisory experience.\n- Three years of customer service experience.\nLIHeadYouthSvc.docx\nHEAD OF YOUTH SERVICES Page 4\n- Public library experience preferred.\nNECESSARY SPECIAL REQUIREMENT:\n- Washington State certification as a librarian.\n- Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\n- Must pass local police and Washington State adult/child abuse record check prior to hire.\nPREPARED BY: S. Blume/M. Sheplor/ REVIEWED BY: ________________________\nP. Kiesner Pamela Kiesner\n11/06 Library Director\nREVISED BY: M. Sheplor/P. Kiesner\n03/10\nB. Hoglund/P. Kiesner\n5/13\nFORMERLY: HEAD OF CHILDREN'S SERVICES (3/95)\nLIHeadYouthSvc.docx"}
{"Department": "Library", "Job Title Sort": "Head of Community Relations - Library", "Job Title": "Head of Community Relations - Library", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LIHeadofCommunityRelations-Library.jd.pdf", "SharePoint List ID": "364", "Salary Grade": "E2-8", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadofCommunityRelations-Library.jd.pdf", "pdf_file": "LIHeadofCommunityRelations-Library.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Head of Community Relations - Library E-PLAN\nSG:E2-8\nDEPARTMENT: Library CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Head of Community Relations is responsible for the development and implementation of strategic\nmarketing and communications activities to both inform and involve the Bellingham community in the\nwork of the Library. Leads all marketing, communications and external relations activity for Bellingham\nPublic Library, including Library communications, media relations, government relations, and\ncommunity engagement. Participates in strategic planning and development. Serves as member of the\nLibrary management team and City of Bellingham communications team.\nSUPERVISORY RELATIONSHIP:\nReports to the Library Director. Works with considerable independence under general supervision and\nthe guidance of applicable City and departmental policies, procedures and industry best practices.\nServes as a member of the Library management team. Provides technical guidance to library staff.\nMay supervise the work of assigned staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements short and long-term strategic communications plans for Bellingham\nPublic Library, including all library publicity and messages to customers, general public,\noutside organizations, the media and staff. Reflects Bellingham Public Library\u2019s mission,\nvision, and values to staff and the public.\n2. Develops and oversees execution of media strategy across all media, including press, social\nmedia, broadcast and print publications. Serves as the primary media spokesperson for the\nlibrary with the Library Director. Maintains proactive public relations, including creating or\nfacilitating op-ed pieces and other media outreach about Bellingham Public Library. Directs\ninitiatives designed to increase and enhance public awareness of the library's services,\nprograms, events, and key accomplishments; implements and evaluates outcomes.\n3. Leads library website content creation and optimization, working with library management staff\nand City of Bellingham IT staff to coordinate the design and content of the library's website\nand staff intranet.\n4. Develops and oversees editorial direction, design, production and distribution of all\norganizational publications. Oversees and assists with preparation of key Library publications\nincluding Strategic Plan, annual reports, and other publications as required.\n5. Develops, implements, and administers policies and procedures designed to ensure\nconsistent, accurate, and timely communication to various constituencies. Conducts regular\nreviews of external and internal communications policies; develops and suggests revisions as\nneeded.\nPage 2\n6. Coordinates all organizational print and electronic materials and images across Library, such\nas letterhead, use of logo, brochures, banners, and graphics. Develops and manages process\nfor staff to create or request promotional materials or signage. Observes established best\npractices guidelines to ensure that all copywriting, proofing and editing is managed correctly\nand in coordination with various staff, City administration, and consultants.\n7. Assists Library Director with written material and interactive presentations for public speaking\nengagements or article publications. Advises Director, Trustees, and staff on the possible\npublic relations impact of proposed activities; advises staff regarding appropriate voice for\ninternal and external communication or messaging. Develops, recommends, and oversees an\nannual communications budget. Participates in developing and writing confidential\ncommunications, including about labor relations issues and negotiation strategies.\n8. Conducts relevant market research, monitors trends, and analyzes impact of communications\nefforts; identifies and assesses key market segments and audiences; reports to Library\nDirector on impact. Develops and delivers reports and presentations to Library management\nteam and Board of Trustees as needed.\n9. Maintains open communication and regularly engages with Library staff to monitor and identify\ncommunications issues and opportunities. Provides training on communication skills.\nContributes to team effort and models appropriate team behavior, values and commitment to\norganizational mission.\n10. Oversees emergency communications and acts as spokesperson as required.\n11. Positively reflects Bellingham Public Library\u2019s mission, vision, and values to staff and the\npublic.\nADDITIONAL WORK PERFORMED:\n1. Oversees donor relations for the Library, including acknowledgements, sponsorships and\nfundraising campaigns. Serves as liaison with Whatcom Community Foundation. May write\ngrant applications.\n2. May supervise staff as assigned. Provides guidance and direction to vendors and consultants.\n3. Oversees special programs and signature events for the Library; manages SkillShare activities.\n4. Attends professional meetings, maintains active membership in state, regional, and national\nlibrary associations; participates in activities of professional organizations; maintains and\ncontinues to develop professional and technical skills.\n5. Participates in library strategic planning; serves as a member of the library's management\nteam.\n6. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Diverse marketing and communications tools and resources.\n\u2212 Thorough knowledge of Microsoft Office suite software.\nPage 3\n\u2212 Website management skills and software.\n\u2212 Working knowledge of portable document format software, Photoshop, and InDesign, or\nrelated technology.\n\u2212 Associated Press style guidelines.\n\u2212 Principles, best practices, and current and emerging trends in communications, marketing,\nlibrary programming, and community relations.\nSkill in:\n\u2212 Excellent written and verbal communication.\n\u2212 Creative thinking and problem solving.\n\u2212 Maintaining focus and attention to detail across multiple projects.\nAbility to:\n\u2212 Establish and maintain effective working relationships with individuals and groups, both\nprofessional and nonprofessional, co-workers, management personnel, elected officials, the\npublic and others.\n\u2212 Willingness and ability to foster, support, and sustain a welcoming team environment.\n\u2212 Multitask, meet deadlines, and shift priorities as needed.\n\u2212 Manage communications to successful outcomes.\n\u2212 Be organized, attentive to details, and able to ensure accuracy of information and\ncommunications.\n\u2212 Work and remain dependable in a fast-paced environment while juggling multiple priorities;\nability to think quickly, assess a situation, and make sound decisions.\n\u2212 Work a varied schedule inclusive of evenings and weekends.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nRequires attendance and participation in evening and weekend meetings and occasional travel to\nprofessional seminars and meetings. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING:\n\u2212 Bachelor\u2019s Degree in communication, marketing, graphic arts or other closely related field.\n\u2212 Four years experience in communications, public relations, marketing, or community\nrelations.\n\u2212 Master\u2019s Degree in related field preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the\njob will be considered.\nPage 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\n\u2212 The ability to work evenings and weekends as required or to attend library events and\nactivities.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit\na three-year driving abstract prior to hire.\nPREPARED BY: P. Kiesner REVIEWED BY:_________________\n4/14 Rebecca Judd, Library Director\nREVISED BY: R. Judd\nR. Delker\n6/2021"}
{"Department": "Library", "Job Title Sort": "Head of Digital Services", "Job Title": "Head of Digital Services", "Classification": "Librarian III", "Bargaining Unit": "Union:114L", "Published File Name": "LIHeadofDigitalServices.jd.pdf", "SharePoint List ID": "125", "Salary Grade": "L-3", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadofDigitalServices.jd.pdf", "pdf_file": "LIHeadofDigitalServices.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: HEAD OF DIGITAL SERVICES UNION:114L\nSG:L-3\nCLASS TITLE: Librarian III CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nJOB SUMMARY:\nDirects and manages all digital services, automated systems, and technology initiatives for the\nBellingham Public Library (BPL). This position is responsible for the shared integrated library system\n(ILS) for the BPL, all public computing systems, library technology solutions, and special projects; plans\nand monitors implementation of new technology products and upgrades to existing products; serves a\nkey role in library website administration; and, oversees the library's discovery layer.\nResponsible for all technology programs and services for the public, including virtual reference and\ntechnology coaching, and for technology training for the staff. Supervises staff who provide information\nand digital services to the public. Works closely with, and coordinates the work of library-assigned\nITSD Technology Specialists. Serves as the library's liaison, advocate, and representative to the city's\nITSD Stakeholder group; and, provides administrative leadership as an active member of the library's\nManagement Team.\nSUPERVISORY RELATIONSHIP:\nReports to the Library Director. Supervises staff within the areas of responsibility. Works\ncollaboratively with all library staff, our partner library staff and academic Connections staff, city staff,\nvendor partners, and the community.\nESSENTIAL FUNCTIONS OF THE JOB:\nDIRECTS AND MANAGES AUTOMATED LIBRARY SYSTEMS AND TECHNOLOGIES\n1. Serves as subject matter expert in department business processes and technology systems.\nTranslates library specific business and operational requirements into designs and\nspecifications for workable information technology solutions. Identifies and analyzes department\nbusiness needs, work processes and system requirements.\n2. Plans and oversees the selection, configuration, and implementation of the ILS and products\nlinked to it in partnership with the Whatcom County Library System (WCLS) and City of\nBellingham IT employees, including planning and coordinating implementation of system\nupgrades and migrations.\n3. Manages the efficient operation of the ILS, including application administration and\nmaintenance. Troubleshoots and reports system software application issues to the vendor;\ndocuments and works to resolve system flaws with the ILS vendor and WCLS.\n4. Oversees interfaces between the library's ILS and third party products including self-checkout,\ncomputer reservation system, community room reservation and events calendars, and web-\nbased applications that require patron authentication.\n5. Collects and evaluates statistical data related to the ILS; prepares relevant statistical reports\nand surveys.\n6. Keeps current with new products and programs offered by the library's system vendor, and on\nnew technologies, making recommendations for implementation.\n7. Drives strategic planning for library technologies, including defining needs and goals,\ndeveloping and implementing the library's technology plan, evaluating and recommending\ntechnological solutions, and preparing and managing the technology budget; develops annual\nand multi-year goals and objectives, monitors and reports progress towards meeting them.\n8. Leads and manages library technology training, services, and programs for the staff and public\nsuch as Ask-WA, Tech Coaching, and the introduction of new products.\n9. Supervises, coaches, and evaluates staff assigned to area of responsibility.\n10. Leads, coordinates and manages library technology systems such as self-checkout , the\nautomated computer reservation system, the library's mobile app, online fee payment, and other\nthird party technologies and peripherals. Serves as project manager for projects related to\nlibrary technology systems.\n11. Serves a key role in library website administration, working with library management staff and\nCity of Bellingham IT staff to coordinate the design and maintenance of the library's website and\nstaff intranet.\n12. Leads and directs grant-funded technology initiatives.\n13. Acts as liaison to the city's Information and Technology Services Department (ITSD) staff and\nthe city-wide ITSD Stakeholders\u2019 Committee. Serves as on-site coordinator/liaison with the\nlibrary-designated ITSD staff.\nPROVIDES ADMINISTRATIVE LEADERSHIP\n14. Assists the Director in overall management of the library system as an active and collaborative\nmember of the library Management Team.\n15. Evaluates and makes recommendations on staff development needs, staffing allocations,\ndisciplinary actions, and other personnel matters.\n16. Participates in developing the biennial library system budget. Analyzes library needs, resources\nand projected revenues; reviews and prioritizes budget requests.\n17. Participates in long-range and strategic planning for the library system.\n18. Evaluates and reviews current services, policies, and procedures to identify and solve problems,\nimprove public service and/or evaluate use of available resources.\n19. Develops new services, policies, and procedures as needed.\n20. Articulates, supports, and implements the mission, goals, and policies of the Bellingham Public\nLibrary.\n21. Participates in professional organizations, conferences, and training.\n22. Promotes library services through active participation, involvement, and leadership in the\ncommunity, in library committees and projects, and in the library profession.\nADDITIONAL WORK PERFORMED:\n1. Serves as the library's e-rate coordinator.\n2. Represents the library on city, community, or regional committees.\n3. Works with WCLS in seeking efficiencies in all aspects of the ILS and through other\ncollaborative activities.\n4. Provides public service, assisting and instructing the public in the use of library collections,\nanswers questions by phone, email, chat, or in person using a variety of resources.\n5. May supervise another service area of the library.\n6. Other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Principles, best practices, and current and emerging trends in library services, including an in-\ndepth knowledge of library technologies and automation, and how those technologies impact\nand interact with key library functions.\n- New techniques, technologies, and materials in the library profession.\n\u2212 Trends, innovations, and developments in public library management and customer service.\n\u2212 Customer service standards and protocols.\n\u2212 Technologies and standards used in web design and publishing.\n\u2212 Federal and state laws and statutes as applies to libraries and personnel.\n\u2212 Principles of intellectual freedom and open access.\n- Relevant computer systems and applications.\n- Issues and events relevant to the City of Bellingham and Whatcom County.\nSkills in:\n\u2212 Written and oral communication for corresponding and speaking with the public, employees,\nand vendors.\n\u2212 Effective problem solving.\n\u2212 Planning, organizing, managing projects, and budgeting.\n\u2212 Web design and information architecture.\n\u2212 Public speaking.\n\u2212 Articulating, supporting and implementing the mission, goals, and policies of the Bellingham\nPublic Library.\n\u2212 Supervising, training, and evaluating staff.\nAbility to:\n\u2212 Perform essential functions of the job.\n\u2212 Apply new knowledge and skills.\n\u2212 Establish priorities and organize workload.\n\u2212 Formulate, organize, and execute complex plans of work.\n\u2212 Be accurate, thorough and timely in the completion of assignments.\n\u2212 Enthusiastically adapt to changing priorities, technologies, and community needs.\n\u2212 Communicate complex technical concepts to non-technical staff and public.\n\u2212 Ability to create and use tools to extract basic reports, perform data analysis, and present\ninformation.\n\u2212 Comprehend and resolve the problems experienced by staff and the public using library-related\ntechnologies.\n\u2212 Acquire a working knowledge of local government, organizations, and agencies that provide\nservices and information.\n\u2212 Learn and apply a working knowledge of library operations, procedures, and policies as well as\nrelevant city policies.\n\u2212 Work with a diverse population and handle different types of situations.\n\u2212 Train, coach, and mentor others.\n\u2212 Work well with others.\n\u2212 Tolerate considerable ambiguity.\n\u2212 Effectively coordinate, evaluate, and supervise the work of assigned staff.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation;\nResults Orientation; and, Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including but not limited to:\no Correctable visual acuity to read a computer screen and a typeset page;\no Fine finger dexterity to manipulate computer keyboard and mouse;\no Transport objects weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Master's degree from an ALA accredited Library & Information Science Program.\n\u2212 Three years progressively responsible professional library experience.\n\u2212 Two years of experience managing digital/technology services including responsibility for\nanalysis, implementation, integration, business process improvement and support of computer\nsystems.\n\u2212 Two years of supervisory experience.\n\u2212 Relevant experience with library automation and technologies preferred.\n\u2212 Public library experience preferred.\n\u2212 OR, any combination of education, training, and experience which provides the necessary\nknowledge, skills and abilities.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Washington State certification as a librarian.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\nPREPARED BY: M. Sheplor REVIEWED BY:\nP. Kiesner Pamela Kiesner\n10/2014 Library Director\nREVISED BY: P. Kiesner\nA. Sullivan\n12/2015\nFORMERLY:\nHEAD OF TECHNICAL SERVICES (11/06)\nCATALOG/REFERENCE LIBRARIAN (4/02)"}
{"Department": "Library", "Job Title Sort": "Head Of Information And Reader Services", "Job Title": "Head Of Information And Reader Services", "Classification": "Librarian III", "Bargaining Unit": "Union:114L", "Published File Name": "LIHeadInfoandReadersSvcs.jd.pdf", "SharePoint List ID": "117", "Salary Grade": "L-3", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadInfoandReadersSvcs.jd.pdf", "pdf_file": "LIHeadInfoandReadersSvcs.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Head Of Information And Reader Services UNION: 114L\nSG:L-3\nCLASS TITLE: Librarian III CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nJOB SUMMARY:\nPlans and directs development and implementation of information and reader services, including\nresponsibility for system-wide collection development. Directs the delivery of adult reference and\ninformation services and readers\u2019 advisory. Serves as a member of Library Management Team.\nSUPERVISORY RELATIONSHIP:\nReports to Library Director. Supervises professional librarians and paraprofessional staff, and works\ncollaboratively with Library staff, City staff, and the community.\nESSENTIAL FUNCTIONS OF THE JOB:\nDIRECTS AND MANAGES INFORMATION AND READER SERVICES\n1. Oversees the development and implementation of library system reference policies, procedures\nand guidelines.\n2. Provides staff training in reference, information, and reader services procedures and resources,\nand in customer service skills.\n3. Implements a performance review process for information and reader services staff.\n4. Oversees the public service desk schedule and ensures adequate coverage to meet public\nservice demand.\n5. Coordinates and implements regular meetings of appropriate staff.\n6. Negotiates service contracts and licensing agreements for informational databases to provide\nmaximum pricing discounts, remote access for Library customers, and staff training from vendor\nrepresentatives.\n7. Develops programs and materials to promote customer awareness and use of online\ndatabases, reference sources, and other Library materials collections.\n8. Networks with other agencies and libraries to promote and share informational databases and\nlibrary material resources.\nCOORDINATES COLLECTION DEVELOPMENT\n9. Administers the system-wide collection development program.\nLIHeadInfoandReadersSvcs.jd.doc\nHead of Information and Reader Services Page 2\n10. Develops system-wide collection development policies and procedures, and continually reviews\nand improves the Library\u2019s collection development plan in order to meet the community\u2019s needs.\n11. Coordinates and oversees selection of all Library materials.\n12. Assesses customer information needs and trends, innovations, and emerging technologies to\nensure availability of appropriate resources.\n13. Assesses collection's effectiveness in meeting the needs of a diverse community by analyzing\nusage statistics and actively seeking information from staff and the public.\n14. Communicates the Library\u2019s collection development philosophy and methods to staff and the\npublic.\n15. Develops and monitors the Library materials budget.\n16. Develops innovative, revenue-generating, collection development programs such as Gifts and\nMemorials, Rent-A-Bestseller, or Adopt-A-Magazine programs.\n17. Oversees the choice of Library vendors in collaboration with the Technical Services\nDepartment.\n18. Coordinates Library\u2019s response to challenged materials.\n19. Coordinates and oversees an active weeding process to assure collection meets Library\nmission and community need.\nPROVIDES ADMINISTRATIVE LEADERSHIP\n20. Assists the Director in overall management of the library system as an active and collaborative\nmember of the Library Management Team.\n21. Evaluates and makes recommendations on staff development needs, staffing allocations,\ndisciplinary actions, and other personnel matters.\n22. Participates in developing the annual library system budget. Analyzes Library needs, resources\nand projected revenues; reviews and prioritizes budget requests.\n23. Participates in long-range and strategic planning for the library system.\n24. Evaluates and reviews current services, policies, and procedures to identify and solve problems,\nimprove public service and/or evaluate use of available resources.\n25. Develops new services, policies, and procedures as needed.\n26. Articulates, supports, and implements the mission, goals, and policies of the Bellingham Public\nLibrary.\n27. Participates in professional organizations, conferences, and training.\n28. Promotes Library services through active participation, involvement, and leadership in the\ncommunity, and in Library committees and projects.\nLIHeadInfoandReadersSvcs.jd.doc\nHead of Information and Reader Services Page 3\nADDITIONAL WORK PERFORMED:\n1. Provides public service desk assistance and may be included in the evening and weekend desk\nrotation.\n2. May evaluate and select Library materials within assigned area of collection responsibility.\n3. Other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Current principles and practices of library service including an in-depth knowledge of reference\nand information resources.\n\u2212 And commitment to the mission, principles and \u2018best practices\u2019 in librarianship and customer\nservice.\n\u2212 Library collection development practices.\n\u2212 Issues and events relevant to the City of Bellingham and the geographical area of Whatcom\nCounty.\n\u2212 New techniques, technologies and materials in the library profession.\n\u2212 Trends, innovations, and developments in public library management.\n\u2212 Federal and state law and statues as applies to libraries and personnel.\nAbility to:\n\u2212 Perform essential functions of the job.\n\u2212 Apply new knowledge and skills.\n\u2212 Be accurate, thorough and timely in the completion of assignments.\n\u2212 Keep current with new trends, innovations, technologies, techniques and materials in the library\nprofession.\n\u2212 Acquire a working knowledge of local government and organizations and agencies that provide\nservices and information.\n\u2212 Learn and apply a working knowledge of Library operations, procedures and policies as well as\nrelevant City policies.\n\u2212 Work with a diverse population and handle different types of situations.\n\u2212 Train, coach and mentor others.\n\u2212 Work well with others.\n\u2212 Tolerate considerable ambiguity.\n\u2212 Formulate, organize and execute complex plans of work.\n\u2212 Effectively coordinate, evaluate and supervise the work of Technical Services Department Staff.\n\u2212 Demonstrate the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\nSkills in:\n\u2212 Written and oral communication.\n\u2212 Effective problem solving.\n\u2212 Public speaking.\n\u2212 Articulating, supporting and implementing the mission, goals, and policies of the Bellingham\nPublic Library.\n\u2212 Overseeing, training and evaluating staff.\nLIHeadInfoandReadersSvcs.jd.doc\nHead of Information and Reader Services Page 4\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 ALA accredited master\u2019s degree of library or information science.\n\u2212 Three years progressively responsible professional library experience.\n\u2212 Three years of customer service experience.\n\u2212 Two years of supervisory experience.\n\u2212 Two years of experience in collection development and readers\u2019 advisory.\n\u2212 Public library experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Washington State certification as a librarian.\n\u2212 Must pass local police and Washington State adult/child abuse record check prior to hire.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\nPREPARED BY: P. Kiesner REVIEWED BY:\nM. Sheplor Pam Kiesner,\n12/06 Library Director\nFORMERLY: HEAD OF REFERENCE SERVICES (3/95)\nLIHeadInfoandReadersSvcs.jd.doc"}
{"Department": "Library", "Job Title Sort": "Head of Operations", "Job Title": "Head of Operations", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "LIHeadOperations.jd.pdf", "SharePoint List ID": "601", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadOperations.jd.pdf", "pdf_file": "LIHeadOperations.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Head of Operations UNION: 231\nSG: 6\nDEPARTMENT: Library CS: N\nFLSA: N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for oversight of operations functions for all Bellingham Public Library locations.\nPerforms professional administrative and supervisory work. Manages, plans, organizes, directs,\nimplements, and assesses system-wide operations functions including materials handling and\nmovement between locations, oversight of library vehicles, facilities and equipment, safety, and\nemergency management planning. Develops policies, procedures, processes, and service standards to\nguide the work of library staff. Manages Library facilities and capital projects and represents the\nLibrary\u2019s interests in capital planning. Works collaboratively, and communicates effectively with other\nCity departments, property managers of leased spaces, vendors, consultants, library staff, and\ncontractors. Develops and administers safety and emergency management plans related to public\nhealth, natural disasters, and climate.\nSUPERVISORY RELATIONSHIPS:\nReports to the Library Director. Serves as a member of the Library senior management team. Work is\nperformed under general guidance and direction and the guidance of City and Library policies and\nprocedures. Directly supervises the Supervisor of Operations and other assigned staff. Indirectly\noversees the work of Library Assistants and other staff reporting to subordinate supervisor. Provides\ndirection to library staff and management regarding facilities, safety and emergency management.\nWorks collaboratively with all library staff, our partner library staff, academic partners, city staff, and the\ncommunity. Requires extensive communication, collaboration, and planning with other members of the\nlibrary's management team to address the cross-functional nature of library operations, facilities, and\nsafety needs.\nESSENTIAL FUNCTIONS OF THE JOB:\nDIRECTS AND MANAGES OPERATIONS, FACILITIES AND SAFETY\n1. Oversees the daily activities of library operations including development and implementation of\npolicies and procedures. Works with subordinate supervisor to develop plans and evaluate\nworkload and activities of the workgroup. Develops and makes recommendations to the library\ndirector in areas such as resource allocation, budget management and long-range planning.\n2. Either directly or through a subordinate supervisor, oversees the work of operations personnel.\nSets service standards and projects staffing resources needed to maintain a high level of\nservice. Supervises, develops performance expectations, trains, evaluates and manages\nperformance. Evaluates and makes recommendations on staffing levels, staff development\nneeds, and other personnel matters. Leads in the selection and recommendation for hire of\noperations staff and assists with other staff appointments as appropriate.\nLI-Head of Operations\nLI-Head of Operations Page 2\n3. Responsible for oversight of materials handling and movement between library locations and\npartner libraries. Manages operations equipment, including the automated materials handler\nand library vehicles, to meet business needs.\n4. Serves as the Library's representative for City-wide safety and emergency management\ninitiatives; responsible for coordinating the Library\u2019s emergency planning and overseeing the\nLibrary\u2019s response to natural emergencies such as those caused by public health, natural\ndisasters, and climate. Coordinates the response to hazards and building safety issues.\nEnsures appropriate safety equipment and training is provided to staff. Oversees the Library\u2019s\nsafety committee. Ensures safety and emergency plans are consistent with the security and\nbehavioral incident protocols that are under the purview of the Head of Public Services.\n5. Serves as the Library\u2019s central point of contact for non-capital purchases and contracts. Works\nwith City purchasing staff to prepare goods and services specifications and bid documents for\npurchases such as equipment, consultants, training, software and other non-capital\nexpenditures.\n6. Prepares requests for proposals/qualifications, specifications, and scope of work for assigned\nlibrary projects; works with purchasing staff to draft contracts; reviews, negotiates and\nrecommends award of contracts and oversees consultant/contractor agreements. Supervises\nand coordinates the work of contractors and other personnel to assure the efficient and\neconomical use of program funds, personnel, materials, facilities, and time. Prepares budgets,\nand manages and tracks expenditures to ensure assigned projects are completed within funding\nand time limits.\n7. Acts as the Library\u2019s representative for capital projects. Actively participates as a member of\ncapital project teams, providing input and participating in planning and execution of projects.\nProvides information and assistance as needed and expedites decisions on critical issues.\nProvides clear and timely communications to library staff and management, Library Board,\nPublic Works, contractors, and vendors. Works with Public Works and library staff to coordinate\nand mitigate impacts to library operations and workflow during projects.\n8. Serves as the Library\u2019s primary point of contact for facilities maintenance and safety issues.\nWorks collaboratively with Public Works to ensure that City-owned library facilities meet the\nneeds of library patrons and staff. Monitors facility needs, submits requests for repair or\nmaintenance, tracks issues and ensures resolution. Oversees and monitors leases of library\nspaces. Works with property managers and provides direction to contractors to resolve\noccupancy, maintenance, and safety issues in leased spaces.\n9. Coordinates with the Head of Digital Services, participates in planning and provides support for\ntechnology projects that impact library facilities, furniture, or equipment.\n10. Prepares, recommends, and administers, and monitors expenditures for assigned operations\nbudget; including library furniture and equipment purchases, and library-requested grant funding\nfor capital projects.\n11. Manages assigned library assets; including disposal of assets following applicable City policies.\nPROVIDES ADMINISTRATIVE LEADERSHIP\n12. Assists the Director in overall management of the library system as an active and collaborative\nmember of the library management team.\n13. Participates in long-range and strategic planning for the library system.\nLI-Head of Operations\nLI-Head of Operations Page 3\n14. Participates in developing the library system budget. Analyzes library needs, resources and\nprojected revenues; reviews and prioritizes budget requests.\n15. Articulates, supports, and implements the mission, goals, and policies of the Bellingham Public\nLibrary.\n16. Promotes library services through active participation, involvement, and leadership in the\ncommunity and in library committees and projects.\nADDITIONAL WORK PERFORMED:\n17. May represent the Library on city, community, or regional committees.\n18. May write grant proposals for projects.\n19. Participates in related organizations, conferences, and training to enhance skills and remain\ncurrent in library trends and practices.\n20. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of and commitment to the library mission, principles, and \u2018best practices\u2019 of\ncontemporary public services.\n\u2212 Federal and state laws and statutes as applies to libraries and personnel.\n\u2212 City financial policies and fiscal management systems for contracting and budget.\n\u2212 City personnel policies, procedures and employee labor contracts.\n\u2212 Bellingham Public Library operations, procedures and relevant city policies.\n\u2212 Technology, library automated systems, computer technology and standard office software.\nSkills in:\n\u2212 Written and oral communication for corresponding and speaking, using tact and diplomacy, with\nthe public, employees, contractors and partner organizations.\n\u2212 Project management\n\u2212 Effective problem solving.\n\u2212 Public speaking.\n\u2212 Short- and long-term planning, organizing, and budgeting.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\nAbility to:\n\u2212 Articulate, support, and implement the mission, goals, and policies of the Bellingham Public\nLibrary.\n\u2212 Keep current with new trends, innovations, technologies, and techniques in public library\nmanagement.\n\u2212 Apply new knowledge and skills.\n\u2212 Be accurate, thorough, and timely in the completion of assignments.\n\u2212 Work effectively with a diverse population and handle different types of situations.\n\u2212 Train, coach, and mentor others.\n\u2212 Tolerate considerable ambiguity.\n\u2212 Formulate, organize, and execute complex plans of work.\nLI-Head of Operations\nLI-Head of Operations Page 4\n\u2212 Effectively coordinate, evaluate, and supervise the work and schedules of a large and diverse\nstaff.\n\u2212 Plan, implement, and evaluate operations within the parameters of budget and staff resources.\n\u2212 Demonstrate the City's Public Service Competencies of Service Orientation, Results Orientation\nand, Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Ability to sit or stand for long periods of time;\n\u2212 Reach shelves up to six feet high and at floor level\n\u2212 Operate a computer and other machinery such as a keyboard, mouse, phone, and fax\nmachine..\n\u2212 Transport items weighing up to 25 lbs, often in a confined space\n\u2212 Travel between library locations or work sites.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting with extensive periods of time sitting or standing\nbut may also include visits to building sites or construction areas. Works at a computer workstation and\nwith a variety of office equipment. Frequently interacts with the public, contractors, other city\ndepartments and staff on the telephone and in person. General work environment includes a normal\nrange of noise and other distractions with low everyday risks working around standard office\nequipment. May be exposed to project sites that include risks from electrical voltage, extreme\ntemperatures and heights, proximity with power equipment and motorized vehicles, and exposure to\nnoise, vibration and airborne particles. May be required to use personal protective equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in business administration or related field; or, Associate\u2019s degree in related\nfield plus two years of related work experience\n\u2212 Three years project or facilities management experience.\n\u2212 Two years supervisory experience required.\n\u2212 Experience managing capital projects preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and adult abuse\nrecords check\n\u2212 Must be willing to work various shifts depending upon the needs of the Library including\nevenings and weekends and to adapt to schedule changes on short notice.\nPREPARED BY: Judd/Delker REVIEWED BY:\nRebecca Judd, Library Director\nLI-Head of Operations"}
{"Department": "Library", "Job Title Sort": "Head of Public Services", "Job Title": "Head of Public Services", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "LIHeadPublicServices.jd.pdf", "SharePoint List ID": "454", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/LIHeadPublicServices.jd.pdf", "pdf_file": "LIHeadPublicServices.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Head of Public Services UNION: 231\nSG: 6\nDEPARTMENT: Library CS: N\nFLSA: N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for oversight of Public Services and Security functions at all Bellingham Public Library\nlocations. Performs professional administrative and supervisory work. Manages, plans, organizes,\ndirects, implements, and assesses system-wide public services and security functions. Develops\npolicies, procedures, processes, and service standards to guide the work of library staff working at all\npublic service points. Develops and administers security response protocols and oversees security\npersonnel.\nSUPERVISORY RELATIONSHIPS:\nReports to the Library Director. Serves as a member of the Library senior management team. Work is\nperformed under general guidance and direction and the guidance of City and Library policies and\nprocedures. Directly supervises Supervisor of Public Services, assigned Library Specialists, and\nSecurity and Information Attendants; indirectly oversees the work of Library Clerks and other staff\nreporting to subordinate supervisor. Provides functional direction to those working at public service\npoints. Works collaboratively with all library staff, our partner library staff, city staff, and the community.\nRequires extensive communication, collaboration and planning with other members of the Library's\nmanagement team to address the cross-functional nature of library public services.\nESSENTIAL FUNCTIONS OF THE JOB:\nDIRECTS AND MANAGES PUBLIC SERVICES AND SECURITY\n1. Oversees the daily activities of library public services, including development and\nimplementation of policies and procedures. Works with subordinate supervisor to develop plans,\nevaluate workload and activities of the workgroup. Develops and makes recommendations to\nthe library director in areas such as resource allocation, budget management and long-range\nplanning.\n2. Either directly or through a subordinate supervisor, supervises, develops performance\nexpectations, trains, evaluates and manages performance. Evaluates and makes\nrecommendations on staffing levels, staff development needs, and other personnel matters.\nLeads in the selection and recommendation for hire of public services staff and assists with\nother staff appointments as appropriate.\n3. Either directly or through a subordinate supervisor, oversees the work of public services\npersonnel. Sets service standards, coordinates workload, projects staffing needs, and\nschedules public services staff at all locations to provide high level public services to patrons\nwith diverse needs.\nLIHeadPublicServices.jd.doc\nHead of Public Services Page 2\n4. Either directly or through a subordinate supervisor, manages and directs the work of Security\nand Information Attendants. Oversees the daily security activities, including development and\nimplementation of policies and procedures, setting service standards, and projecting staffing\nneeds to provide high level of service to staff and patrons.\n5. Develops, implements and oversees the Library\u2019s security response protocols. Ensures staff\nhave an effective structure to use to respond to incidents and a supportive environment to rely\non after security or behavioral incidents occur. Ensures security protocols are consistent with\nthe building safety and emergency plans that are under the purview of the Head of Operations.\n6. Participates in working groups and community networks to ensure that the Library is aware of\nresources and, when appropriate, is part of connecting the public to human services. Liaises\nwith social service organizations to ensure that library staff are knowledgeable about community\nresources available.\n7. Oversees the Library\u2019s mobile public services, including services to assisted living facilities.\n8. Coordinates the Library\u2019s response to emerging issues that impact public services. Conducts\nresearch, evaluates issues, consults with other library systems and City departments, makes\nrecommendations and implements response plans as appropriate.\n9. Evaluates current services and responds to evolving needs of library patrons. Monitors,\nanalyzes and evaluates the efficacy of service delivery. Develops and recommends plans for\nfuture needs in the areas of staffing, funding, and additional service requirements.\n10. Collaborates with partner libraries to align Public Services policies and procedures to provide\nseamless library services in the region.\n11. Coordinates with the Head of Digital Services and participates in planning changes or updates\nto the Integrated Library System as they pertain to Public Services.\n12. Responsible for the Public Services budget. Prepares, recommends, and administers assigned\nbudgets, and monitors expenditures. Ensures that library revenue (account payments, public\ncopier/printer revenue) is collected and managed in compliance with City policy and State\nAuditor's recommendations.\n13. Prepares, interprets, analyzes, summarizes, and presents various routine and non-routine\nreports about library services and objectives.\nPROVIDES ADMINISTRATIVE LEADERSHIP\n14. Assists the Director in overall management of the library system as an active and collaborative\nmember of the library management team.\n15. Participates in long-range and strategic planning for the library system.\n16. Participates in developing the library system budget. Analyzes library needs, resources and\nprojected revenues; reviews and prioritizes budget requests.\n17. Articulates, supports, and implements the mission, goals, and policies of the Bellingham Public\nLibrary.\nLIHeadPublicServices.jd.doc\nHead of Public Services Page 3\n18. Promotes library services through active participation, involvement, and leadership in the\ncommunity and in library committees and projects.\nADDITIONAL WORK PERFORMED:\n1. May work at the public service points, providing backup to public services and security staff as\nneeded.\n2. May represent the Library on city, community or regional committees.\n3. Participates in related organizations, conferences, and training to enhance skills and remain\ncurrent in library and customer service practices.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of and commitment to the library mission, principles, and \u2018best practices\u2019 of\ncontemporary public services.\n\u2212 Federal and state laws and statutes as applies to libraries and personnel.\n\u2212 City financial policies and fiscal management systems for revenue management and budget, as\nwell as State Auditor requirements as relates to revenue management.\n\u2212 City personnel policies, procedures and employee labor contracts.\n\u2212 Bellingham Public Library operations, procedures and relevant city policies.\n\u2212 Technology, library automated systems, computer technology and standard office software.\nSkills in:\n\u2212 Written and oral communication for corresponding and speaking, using tact and diplomacy, with\nthe public, employees and partner organizations.\n\u2212 Effective problem solving.\n\u2212 Public speaking.\n\u2212 Short- and long-term planning, organizing, managing projects and budgeting.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\nAbility to:\n\u2212 Articulate, support, and implement the mission, goals, and policies of the Bellingham Public\nLibrary.\n\u2212 Keep current with new trends, innovations, technologies, and techniques in public library\nmanagement and customer service.\n\u2212 Apply new knowledge and skills.\n\u2212 Be accurate, thorough, and timely in the completion of assignments.\n\u2212 Work effectively with a diverse population and handle different types of situations.\n\u2212 Train, coach, and mentor others.\n\u2212 Tolerate considerable ambiguity.\n\u2212 Formulate, organize, and execute complex plans of work.\n\u2212 Effectively coordinate, evaluate, and supervise the work and schedules of a large and diverse\nstaff.\n\u2212 Plan, implement, and evaluate appropriate public services and operations within the parameters\nof budget and staff resources.\nLIHeadPublicServices.jd.doc\nHead of Public Services Page 4\n\u2212 Demonstrate the City's Public Service Competencies of Service Orientation, Results Orientation\nand, Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Ability to remain stationary for long periods of time performing public service duties;\n\u2212 Reach shelves up to six feet high and at floor level\n\u2212 Operate a computer and other machinery such as a keyboard, mouse, phone, and fax\nmachine.\n\u2212 Transport library materials weighing up to 25 lbs, often in a confined space.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting with extensive periods of time sitting or\nstanding. Works at a computer workstation and with a variety of office equipment. Frequently interacts\nwith the public on the telephone and in person. Environment includes a normal range of noise and other\ndistractions with low everyday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in business administration, social services, human services, or related field;\nor, Associate\u2019s degree in related field plus two years of related work experience.\n\u2212 Three years of experience in program or customer service management, including responsibility\nfor oversight of service delivery to a diverse population required.\n\u2212 Two years supervisory experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and adult abuse\nrecords check.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library including\nevenings and weekends and to adapt to schedule changes on short notice.\nPREPARED BY: Carterson/Helgoe REVIEWED BY:\nKlemanski Rebecca Judd, Library Director\nJoint Classification Committee\n11/02\nREVISED BY: Kiesner/Kaneshige/\nKlemanski\n5/07\nKiesner\n5/13\nKerr/Sullivan/Delker\n11/17\nLIHeadPublicServices.jd.doc\nHead of Public Services Page 5\nJudd/Vander Ploeg/Delker\n7/2023\nLIHeadPublicServices.jd.doc"}
{"Department": "Hearing Examiner", "Job Title Sort": "Hearing Examiner", "Job Title": "Hearing Examiner", "Classification": "Department Head", "Bargaining Unit": "E-Plan", "Published File Name": "HEHearingExaminer.jd.pdf", "SharePoint List ID": "48", "Salary Grade": "Group B", "pdf_url": "https://cob.org/wp-content/uploads/HEHearingExaminer.jd.pdf", "pdf_file": "HEHearingExaminer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Hearing Examiner E-PLAN\nSG:GRP B\nDEPARTMENT: Hearing Examiner CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Hearing Examiner conducts quasi-judicial and administrative hearings and prepares written\ndecisions and recommendations on land use applications, administrative appeals, property forfeiture\nand vehicle impoundment cases, and other miscellaneous matters. The individual in this position also\nmanages the Office of the Hearing Examiner and provides supervision of an administrative support\nposition. The Hearing Examiner is appointed by the Mayor and confirmed by the City Council for an\ninitial term of two years, with reappointments of two years. A more detailed description of the position\nis provided below and in Bellingham Municipal Code Chapter 2.56.\nSUPERVISORY RELATIONSHIP:\nReports to the Mayor for administrative functions. Works independently in carrying out assigned duties\nunder applicable federal, State municipal and local laws, rules and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Conducts quasi-judicial and administrative hearings for a variety of land use and other matters,\napplying relevant federal, State, and local law. Receives, considers, and examines testimony\nand exhibits related to matters heard; prepares a case record and enters findings, conclusions,\ndecisions, and orders.\n2. Hears appeals of determinations made by the department director or staff members in a variety\nof City departments. Decides issues, subject only to judicial challenge or other appeal rights as\nprovided by City ordinance.\n3. Hears, decides or recommends action regarding various land use issues as provided for by City\nordinances; assures compliance with City, State, and federal environmental regulations;\nconsiders statutory requirements and philosophical guidelines in determining the appropriate\nsize, scale, and design of development projects.\n4. Conducts public hearings and enters findings, conclusions and recommendations to the City\nCouncil on matters referred to the Hearing Examiner by the Council.\n5. Hears and decides requests for variances from street and utility improvement standards as\nprovided by City ordinances.\n6. Hears and decides contested property forfeiture and vehicle impound cases pursuant to State\nlaw and City ordinances.\n7. Hears and decides appeals of animal control authority decisions pursuant to City ordinances.\nHEHearingExaminer.jd.doc\nHearing Examiner Page 2\n8. Oversees preparation of material necessary for public reviews and requests City staff input.\nSeeks professional expert testimony and documents all factual data.\n9. Reviews, interprets, and implements the City's overall program of current and long-range\nplanning as it relates to City services, land use, zoning, ordinances, etc.\n10. Analyzes technical drawings and development plans and approves development permits in\nkeeping with land use laws, regulations, and policies.\n11. Prepares reports for City Council, the Planning Commission and other City agencies regarding\nmatters heard, and makes recommendations regarding City regulations and policies.\n12. Supervises Hearing Examiner department staff.\n13. Oversees preparation, posting and mailing of public notices of hearings and decisions.\nADDITIONAL WORK PERFORMED:\n1. Serves as a Municipal Court Judge Pro Tem or Commissioner.\n2. Serves as counsel to the Civil Service Commission and Pension Boards.\n3. Provides semi-annual reports to the City Council of cases and issues heard, recommendations\nfor improving the Hearing Examiner System, and other observations and recommendations\npertaining to land use policies and legislation.\n4. Performs other legal or judicial work, not inconsistent with essential functions of the job, as\nneeded.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Principles and practices of urban planning, law, and community development.\n\u2212 Principles and practices of current architecture, landscape architecture, and civil engineering as\napplied to urban planning.\n\u2212 Principles and practices relating to conflict of interest and appearance of fairness doctrines.\n\u2212 Economics, finance, and sociology as applied to city planning and community development.\n\u2212 Current literature and recent developments in the field of planning and land use law, zoning, and\ncommunity development.\n\u2212 Laws relating to search and seizure, property forfeiture, and vehicle impounds.\n\u2212 Municipal law in areas of appellate jurisdiction, such as business licenses, utilities, taxes and\nstreets.\nSkills:\n\u2212 Management skills including supervisory skills, problem analysis and decision-making, planning\nand organizing, interpersonal sensitivity, management control, adaptability/flexibility, stress\ntolerance, and time management.\n\u2212 Excellent oral communications skills for working with a diversity of personnel, public officials,\nand citizens.\n\u2212 Excellent writing skills.\nHEHearingExaminer.jd.doc\nHearing Examiner Page 3\n\u2212 Analyze, appraise and organize facts and precedents.\nAbility to:\n\u2212 Conduct quasi-judicial and administrative public hearings and reach objective findings and\nconclusions based on the interpretation and analysis of data and material related to areas of\njurisdiction.\n\u2212 Establish and maintain cooperative and effective working relationships with elected officials,\ndepartment heads and staff, regulatory agencies, and the public.\n\u2212 Communicate effectively both orally and in writing.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Must maintain consistent and punctual attendance.\n\u2212 Read, write, interpret, apply, and explain rules, regulations, policies, and procedures.\nPhysically perform the essential functions of the job, including:\n\u2022 Frequently operate a computer and read a computer screen or typewritten page;\n\u2022 Frequently communicate verbally.\n\u2022 Move between work sites;\n\u2022 Occasionally lift and transport objects up to twenty-five (25) pounds;\nWORKING ENVIRONMENT:\nWork is performed in an office environment and in a public assembly hall. Visits to sites of proposed\ndevelopment activities are required. Some work may be performed at home, subject to approval of the\nMayor.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Graduation from an accredited school of law or certified clerkship program.\n\u2212 Five years of experience in environmental and land use planning and law Five years of\nexperience in administrative law and municipal law desirable.\n\u2212 Experience as a Hearing Examiner or in a related role with adjudicative experience is desirable.\n\u2212 A combination of experience and training that provides the applicant with the knowledge, skills\nand ability to perform the duties will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Member Washington State Bar Association (WSBA) at time of initial appointment.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving record abstract prior to hire.\n\u2212 Shall not accept other employment nor conduct private practice which will adversely affect the\nperformance of official Hearing Examiner duties, discredit the office or otherwise result in a\nconflict, or the appearance of a conflict of interest.\n\u2212 Requires frequent attendance and participation at evening meetings.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: D. Sturwold REVIEWED BY:\nA. Rowlson Kelli Linville\n8/02 Mayor\nHEHearingExaminer.jd.doc\nHearing Examiner Page 4\nD. Sturwold\nK. Hanowell\n2/06\nD. Sturwold\nK. Luxtrum\n4/14\nHEHearingExaminer.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Housing & Services Program Manager", "Job Title": "Housing & Services Program Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDHousing&ServicesProgMgr.jd.pdf", "SharePoint List ID": "214", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PDHousing&ServicesProgMgr.jd.pdf", "pdf_file": "PDHousing_ServicesProgMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Housing and Services Program Manager UNION:231\nSG:7\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages the City's Housing Development Section and oversees federal Community Development\nBlock Grant (CDBG) and HOME Investment Partnerships Program (HOME) entitlement programs,\nBellingham Housing Levy, and other local, state, or federal funding for low and moderate income\nhousing and community development activities. Supervises staff. Coordinates planning, budgeting\nand reporting of local, state, and federal funds. Provides information and obtains public input on\nhousing and federal grant programs. Works with public and private agencies to coordinate local\nefforts to serve low and moderate-income households and to develop new initiatives using local,\nstate, and federal funds. Oversees loan and grant programs providing low and moderate-income\nhouseholds with housing, including interviewing loan applicants, gathering and analysis of financial\ndata, and preparation and presentation of loan packages. Coordinates and oversees activities using\nCDBG funds for neighborhood improvements. Works directly with local private lending institutions and\nfederal and state agencies.\nSUPERVISORY RELATIONSHIP:\nReports to the Community & Economic Development Manager or Planning and Community\nDevelopment Director. Work is performed under general guidance and direction according to City and\nDepartment policies, standards and procedures as well as CDBG, HOME and other federal and\nstate regulations. Supervises the Housing & Services Program staff, the Development Specialist\nassigned to entitlement grant activities, accounting and clerical staff, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides oversight of day-to-day activities associated with CDBG and HOME Program grants,\nand Bellingham Housing Levy funding. Oversees the implementation of federal program\npolicies and procedures by Community Development Division (CD) staff. Ensures compliance\nwith federal regulations concerning Davis Bacon Labor Act, Fair Housing, Lead Based Paint\nHazards, National Environmental Policy Act (NEPA), State Environmental Policy Act (SEPA),\nEndangered Species Act, Uniform Relocation Act and other requirements.\n2. Supervises preparation of the five-year Consolidated Plan and Annual Action Plans\nestablishing a work program with allocation of resources received through federal Department\nof Housing and Urban Development (HUD) entitlement grants to the City. Develops budget for\nentitlement awards and program income and assists in the preparation of the City budget.\nPresents plans to public and City Council. Monitors spending for timeliness and compliance\nwith administrative and services limitations.\n3. Supervises preparation and reporting of the Bellingham Housing Levy budget and actuals,\ngoal development and progress reporting. Incorporates Housing Levy planning and reporting\nPDHousing&ServicesProgMgr.jd.doc\nHousing & Services Program Manager Page 2\ninto HUD required work program as appropriate. Reports on Housing Levy to the public,\nmanagement, Mayor and Council as requested.\n4. Manages the day-to-day operation of the Housing & Services Program. Supervises Housing &\nServices Program staff, the Development Specialist assigned to entitlement grant activities\nand accounting and clerical staff, as assigned. Assigns and prioritizes work. Trains, motivates\nand evaluates performance. Recommends corrective action and discipline if necessary.\nMonitors compliance with federal regulations. Oversees development and modifications to\npolicies and procedures documenting compliance of Housing and Services Program with\nfederal requirements.\n5. Assists in developing new housing programs through work with local leaders, HUD, lenders,\nWhatcom County/Bellingham Housing Authority, the Opportunity Council and other agencies,\ngroups and individuals addressing community housing needs. Works with local non-profits\nand citizen groups in developing uses for entitlement funds.\n6. Communicates directly with federal officials on entitlement and housing program requirements\nand to secure additional funds. Interacts with HUD monitoring staff and state auditors;\nprovides information on all programs and processes and incorporates recommendations into\npolicy and procedure changes and program improvements. Informs the public on the\navailability and benefits of CDBG and HOME funds in assisting low and moderate-income\nhouseholds.\n7. Oversees preparation of the Consolidated Annual Performance and Evaluation Report\n(CAPER) to HUD on entitlement and housing program activities and financial status. Presents\nreports to the public, Community Development Advisory Board, and City Council.\n8. Oversees City data coordination required by the Federal Integrated Disbursement and\nInformation System (IDIS). Inputs Consolidated Plan, Action Plan, and CAPER information;\ndevelops and tracks programs and activities, monitors entitlement grant status, subgrants to\nprograms and activities, commits funding, and approves vouchers.\n9. Reviews applications for capital funding and financing from housing development agencies\nand community development services providers. Performs underwriting of project readiness,\nagency capacity, and development and operating budget proposals. Recommends funding\nsources, loan terms and conditions. Prepares project summaries and final contractual and\nloan documents in coordination with legal department staff. Negotiates terms and conditions of\nloan leveraging agreements (including tax credit financing) and/or refinancing with other public\nfunders and private lenders.\n10. Oversees the Home Rehabilitation Program (HRP) and HRP staff, including applicant\nprocessing and selection, financial eligibility, loan structuring, rehabilitation scopes of work,\nand HRP Loan Review Board coordination. Provides contract and project management on\nhousing and community development projects undertaken by the City.\n11. Provides technical assistance to non-profit and for-profit agencies engaged in housing and\ncommunity development activities, including coordinating training by City and outside agency\nstaff.\n12. Oversees ongoing monitoring and evaluation of loans and grants in the City portfolio, including\nboth services and capital projects, for contract and regulatory compliance. Oversees loan\nservicing and balances. Performs risk analyses, approves monitoring schedule and assigns\nPDHousing&ServicesProgMgr.jd.doc\nHousing & Services Program Manager Page 3\nmonitoring duties. Reviews and approves program and project monitoring correspondence.\nEngages directly with agencies for which compliance actions are necessary, coordinating with\nother City management and legal staff.\n13. Oversees computation of interest accrual and loan settlement dates; calculation of repayment\nschedules; document preparation securing loans and grants; establishment of escrow account\nfor each loan; auditing of escrow account expenditures; providing of loan servicing and\nmonitoring after disbursement.\n14. Serves as staff to Community Development Advisory Board (CDAB) and Housing Loan\nReview Board; recommends changes in policies and procedures for CDAB and Loan Review\nBoard approval; oversees preparation of meeting minutes; recommends new members for\nappointment by the Mayor.\n15. Attempts to mediate and resolve conflicts affecting contractors, homeowners, vendors,\nattorneys, City departments, and any other involved parties whose actions impact the housing\nand entitlement programs.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Property appraisal methods.\n\u2212 Real estate title and escrow principles.\n\u2212 Technical aspects of loan finance and investments.\n\u2212 Working knowledge of federal grant programs and public and private housing finance\nprograms.\n\u2212 Working knowledge of department operations and procedures, pertinent federal, state, and\nlocal regulations.\nSkill in:\n\u2212 Excellent oral communication skills.\n\u2212 Excellent writing skills.\n\u2212 Management skills including leadership, supervision of staff, problem analysis and decision-\nmaking, planning and organizing, interpersonal sensitivity, adaptability/flexibility, stress\ntolerance, time management, and attention to detail. Knowledge of project management.\nAbility to:\n\u2212 Negotiate terms and conditions of loan leveraging agreements with local private lenders.\n\u2212 Deal effectively with diverse groups of people.\n\u2212 Make decisions and to communicate those decisions with tact and diplomacy.\n\u2212 Prepare accurate and timely detailed financial and program performance reports.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Ability to physically perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer monitor and typeset page;\nPDHousing&ServicesProgMgr.jd.doc\nHousing & Services Program Manager Page 4\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Communicate verbally, in person and over the phone.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting and requires sitting and working for extended\nperiods at a computer workstation. Requires attendance and participation in evening meetings, field\nwork and site visits. Business travel is required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public or business administration, planning or social sciences; may be\nsubstituted with four years of relevant experience in real estate, construction management,\nbank financing, and/or title and escrow; and\n\u2212 Four years of experience coordinating or administering federally funded housing programs.\n\u2212 OR\n\u2212 Master\u2019s degree in public or business administration, planning or social sciences; and\n\u2212 Two years of experience coordinating or administering federally funded housing programs.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will\nbe considered\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at time of hire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: Mason/Hanowell REVIEWED BY:\n6/84 Rick Sepler, Director\nPlanning and Community\nDevelopment\nREVISED BY: Hinde 8/85\nSP/PD/KH 9/91\nJ. Vega/D. Cahill/L. Klemanski\n9/03\nS. Lutz/T. Sundin/R. Delker\n1/19\nPDHousing&ServicesProgMgr.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Housing Program Specialist", "Job Title": "Housing Program Specialist", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDHousingProgSpec.jd.pdf", "SharePoint List ID": "221", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PDHousingProgSpec.jd.pdf", "pdf_file": "PDHousingProgSpec.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Housing Programs Specialist UNION:231\nSG:3\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPlans and organizes the work processes and day-to-day operations of the Home and Rental\nRehabilitation Programs and the Homebuyer Assistance Program. Implements the City\u2019s one-to-four\nfamily housing loan programs, including the Home and Rental Rehabilitation Loan Programs and the\nHomebuyer Assistance Program, to provide housing benefits to low and moderate income and special\nneeds households. Conducts monitoring of sub-recipients of federal and locally funded grant programs\nfor low income and disabled households. Ensures the City meets the Department of Housing and\nUrban Development (HUD) Fair Housing requirements. Works directly with state and federal agencies\nand local private lending institutions.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Housing & Services Program Manager. Works under general supervision and\nthe guidance of City and Departmental policies and procedures and according to the guidelines of the\nCommunity Development Block Grant Program (CDBG), the HOME Investment Partnerships Program\n(HOME), The City of Bellingham Levy Program (Levy) and the Federal Fair Housing Act.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Implements the City\u2019s one-to-four family Home and Rental Rehabilitation Loan Programs, and\nthe Homebuyer Assistance Program, to provide City-funded loans for housing rehabilitation and\nhomebuyer assistance by direct action or through third parties.\n2. Conducts both desk and on-site monitoring of City grant and loan recipient agencies related to\nthe provision of housing. Monitors, maintains, and tracks agency compliance with the state-wide\nWeb Based Annual Reporting System (WBARS). Schedules monitoring visits, facilitates agency\nself-review, and conducts entrance and exit interviews. Reviews agency practices, policies and\nrecords, including tenant files, for compliance with federal, state and local regulations and\nguidelines. Prepares written monitoring reports and reviews and tracks follow up actions related\nto concerns and findings.\n3. Develops annual action plans to address fair housing impediments in the City of Bellingham.\nImplements action plans and reports activities to HUD.\n4. Solicits applicants and evaluates eligibility for Home & Rental Rehabilitation Programs and\nHomebuyer Assistance Program. Interviews applicants; gathers and analyzes financial, income\nand employment data; evaluates and determines credit worthiness and ability to repay;\ndetermines and funds subsidies; prepares loan documents; coordinates closing; and monitors\ncompliance with program regulations.\nPDHousingProgSpec.jd\nHOUSING PROGRAM SPECIALIST Page 2\n5. Determines property values before and after rehabilitation. Obtains and reviews land tract or title\nreports. Analyzes profit and loss statements, evaluates operating expense statements and\nprepares pro formas on rental properties. Calculates repayment schedules. Computes interest\naccrual and loan settlement date. Prepares legal documents for approval by City Attorney.\nEstablishes escrow account for each loan and audits escrow account expenditures; processes\nand tracks loan disbursements and maintains loan files. Services funded loans including\ncalculating loan payoffs and preparing reconveyances, satisfactions and subordinations.\n6. Prepares and presents final loan packages for review and recommendation by the Loan Review\nBoard and approval by the Housing & Services Program Manager.\n7. Responds to public inquiries about City housing rehabilitation programs, homebuyer assistance\nand fair housing. Provides financial counseling to applicants. Makes public presentations about\nfair housing laws and the availability and benefits of rehabilitation loans. Coordinates fair\nhousing activities with outside agencies and governmental units.\n8. Serves as staff to the Home Rehabilitation Loan Review Board. Recommends changes in\npolicies and procedures to the Housing and Services Program Manager and Loan Review\nBoard.\n9. Resolves conflicts affecting homeowners, contractors, vendors, attorneys, City departments and\nany other involved party whose actions impact the one-to-four family housing programs.\n10. Prepares quarterly and annual reports on one-to-four family housing program activities. Assists\nin preparation of HUD required Consolidated Plan and Consolidated Annual Performance and\nEvaluation Review.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of, and ability to work within, Department operations and procedures,\npertinent federal, state, and local regulations and program guidelines including confidentiality\nstandards, housing and labor regulations (such as Fair Housing Act, Uniform Relocation Act,\nDavis-Bacon and Fair Labor Standards Act).\n\u2212 Working knowledge of grant administration procedures including grant writing, reporting,\nmonitoring and reimbursement.\n\u2212 Working knowledge of property appraisal methods, real estate title principles and escrow\nprinciples.\n\u2212 Working knowledge of public and private housing finance programs.\n\u2212 Knowledge of basic debt collections procedures.\nSkill in:\n\u2212 Excellent oral communication skills to work effectively with diverse groups of people, including\nthose with special needs.\n\u2212 Strong written communication skills to write letters and detailed reports.\n\u2212 Problem analysis, decision-making, interpersonal sensitivity, adaptability/flexibility, stress\ntolerance, project management, time management and attention to detail.\nPDHousingProgSpec.jd\nHOUSING PROGRAM SPECIALIST Page 3\n\u2212 Some skill in the preparation of legal documents.\n\u2212 Strong quantitative skills with the ability to prepare accurate and timely detailed financial and\nprogram performance reports.\n\u2212 Considerable skill in advanced computer applications, including spreadsheet, word processing,\ndesktop publishing, and database programs.\nAbility to:\n\u2212 Perform creative loan financing on a case-by-case basis.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer monitor and typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Communicate verbally, in person and over the phone.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation in an office environment. Makes home visits and project\nsite visits where City-financed rehabilitation work is conducted including occasional exposure to uneven\nterrain and outdoor elements. May require occasional travel.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in business administration or social science, AND\n\u2212 A minimum of one year of experience, preferably in governmental programs, in any of the\nfollowing areas: housing rehabilitation, real estate loans, bank financing, title and escrow\nservices. Additional experience in the program area is desired.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire.\n\u2212 Must attain a notary public commission within three months of hire and maintain throughout\nemployment.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: J. Bennett/D. Cahill/ REVIEWED BY:\nJoint Classification Committee Rick Sepler, Director\n12/03 Planning and Community\nDevelopment\nREVISED BY: L. Manos/S. Lutz/R. Delker\n1/19\nPDHousingProgSpec.jd"}
{"Department": "Human Resources", "Job Title Sort": "HR Assistant-Benefits", "Job Title": "HR Assistant-Benefits", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "ITSDTechnicalTrainingCoordinator.jd.pdf", "SharePoint List ID": "663", "Salary Grade": "E1-7", "pdf_url": "https://cob.org/wp-content/uploads/HRAssistant-Benefits.pdf", "pdf_file": "HRAssistant-Benefits.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Assistant - Benefits E-PLAN\nSG:E1-7\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO/SOCCODE:PP/43-4161\nJOB SUMMARY:\nPerforms paraprofessional, technical and advanced administrative tasks in support of the City\u2019s\nHuman Resources Department with a primary focus on the Benefits Division. Provides general\ninformation and facilitates access to human resources benefits services. Interprets and explains\nexisting human resources benefits policies, procedures, and programs to employees, managers\nand the public. Delivers training and orientation in areas of responsibility. Maintains confidential\nbenefits records and generates reports. Provides technical and administrative assistance in support\nof professional human resources benefits staff.\nSUPERVISORY RELATIONSHIPS:\nReports to the Benefits Manager. Works under general supervision and the guidance of applicable\nfederal and state statutes and employment regulations, Civil Service rules, collective bargaining\nagreements, and City and departmental policies and procedures. May receive work assignments\nand technical guidance from professional staff. May provide oversight and daily direction to lower\nclassified staff, interns, volunteers, extra labor or temporary employees.\nESSENTIAL FUNCTIONS:\n1. Responds to inquiries and provides information about human resources rules, policies,\nregulations, procedures and processes within assigned functional area(s). Presents new\nemployee benefits orientation to employees via in-person meetings.\n2. Receives, reviews, maintains and ensures the accuracy and completeness of human\nresources data, documents and records. Compiles data and prepares reports, statistics and\nstatistical summaries, narrative summaries or graphic representations of data.\n3. Assists benefits staff in administering a variety of functions such as benefits open\nenrollment, dependent verification audits, Affordable Care Act monthly reporting, address\nchanges, and communications with employees by phone and email.\n4. Performs data entry and retrieves data from the Human Resources Information System\n(HRIS), Benefits Enrollment System or other computerized recordkeeping systems,\nincluding performing updates to the benefits, wellness and related intranet sites.\n5. Composes, edits, formats and transcribes correspondence, agendas, notes and\nspreadsheets. Composes and publishes minutes for commissions and staff meetings.\nPerforms administrative assignments in support of professional staff.\n6. Schedules, arranges meetings and coordinates travel arrangements.\nPage 2\n7. Assists in gathering documents necessary to fulfill requests for public records from\nemployees or members of the public, as directed by the Human Resources Records Officer\nor City Records Officer; provides or verifies public information requested as directed.\n8. Compiles program and project information and prepares narrative and statistical reports that\ninclude determining the best way to obtain and organize information.\n9. Assists with records retention for all benefits, pension and medical records in database and\nsoftware applications including scanning and archiving paper records as well as ongoing file\nmaintenance of electronic records. Develops and maintains filing systems as assigned.\nSends and retrieves archival materials. Maintains accurate records of contracts and other\nimportant documents, routing for signatures as required.\n10. Performs tasks in support of the City\u2019s Wellness Program including updating wellness\nboards throughout the City and receiving and indexing gym waivers. Assists with planning\nand coordinating wellness activities and the annual Benefits Fair.\n11. Monitors and records budget expenditures which includes gathering and compiling budget\ninformation, estimating the needs and costs for supplies and equipment.\n12. Prepares A/P bills for payment. Reviews invoices for accuracy and enters payment\ninformation into software application.\n13. Receives visitors to the Human Resources Department; directs visitors and telephone calls\nto the appropriate HR Professional.\nADDITIONAL WORK PERFORMED:\n1. Serves as back up to the Human Resources Office Assistant.\n2. Schedules pre-employment drug tests as assigned.\n3. Compiles electronic Worker\u2019s Compensation packets as assigned.\n4. Assists in developing internal office procedures.\n5. May assist with time administration, as needed.\n6. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of principles and practices of human resources;\n\u2212 Working knowledge of principles and practices of benefits, leave of absence,\naccommodations and workers\u2019 compensation preferred.\n\u2212 Working knowledge of basic math;\n\u2212 Working knowledge of computerized accounting,\n\u2212 Some knowledge of federal, state and local program-related codes and regulations, policies\nand procedures.\nSkill in:\n\u2212 Effective oral and written communications skills;\nPage 3\n\u2212 Excellent skills with standard office software applications for word processing,\nspreadsheets, databases, presentation, updating web pages, calendars, and proof reading;\nAbility to:\n\u2212 Interact with the public and co-workers using courtesy, tact and appropriate judgment;\n\u2212 Establish and maintain effective working relationships with employees, government\nagencies and the public;\n\u2212 Multi-task with attention to detail;\n\u2212 Maintain confidentiality;\n\u2212 Solve problems using appropriate judgment;\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with city employees and the\npublic;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation\nwith long periods remaining stationary and frequent interruptions. Environment includes a normal\nrange of noise and other distractions with low everyday risks working around standard office\nequipment. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma required. Associate or bachelor\u2019s degree in human resources, business\nadministration or related field preferred; Professional in Human Resources (PHR) or Society\nof Human Resource Management Certified Professional (SHRM-CP) certification preferred.\n\u2212 Three years of administrative office experience including at least six months of experience in\na human resources or related setting.\n\u2212 Experience using a Human Resources Information System (HRIS) and other similar\ndatabases preferred.\n\u2212 In place of the above requirements, an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skill and ability to successfully perform\nthe essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Requires a minimum of 4 days per week on site work in the Human Resources office.\nPREPARED BY: L. Klemanski\nPage 4\nK. Luxtrum REVIEWED BY: _______________________\n12/09 Ameleah Sullivan,\nInterim HR Director\nREVISED BY: L. Klemanski\nK. Luxtrum\n6/2012\nA.Sullivan\n9/2022\nM. Blethen Walker\nM.Barrett\n01/2025"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Analyst", "Job Title": "Human Resources Analyst", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRAnalyst.pdf", "SharePoint List ID": "562", "Salary Grade": "E2-7", "pdf_url": "https://cob.org/wp-content/uploads/HRAnalyst.pdf", "pdf_file": "HRAnalyst.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Analyst E-PLAN\nSG:E2-7\nDEPARTMENT: Human Resources CS: N\nFLSA: N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Human Resources Analyst works collaboratively, but independently, in carrying out complex\nwork in recruitment, performance management, Civil Service/merit system selection,\nclassification and compensation, labor relations support, training, policy development and other\nprofessional human resources functions. Provides consultation, advice and direct service to City\ndepartments and employees regarding sensitive personnel and organizational issues. Job\nemphasis is on responsibility for analysis of problems, issues, and situations arising from work\nassignments, and for development, communication and implementation of recommendations.\nMay be assigned as lead in functional area of expertise or on special projects including\nresponsibility for budgeting and contract work. Work is performed in a unionized environment.\nSUPERVISORY RELATIONSHIPS:\nThe Human Resources Analyst reports to the Human Resources Services Manager. Work is\nperformed under general supervision and the guidance of applicable federal and State\nemployment and EEO regulations, Civil Service Rules, labor agreements, and City and\ndepartmental policies and procedures. May serve as lead in a functional area of expertise or on\nassigned projects. May assign and review work of support staff and participate in their\nperformance appraisals. May supervise interns.\nESSENTIAL FUNCTIONS:\n1. Provides advice and assistance to assigned departments based on substantial and\nbroad knowledge of City policies, procedures, labor agreements, Civil Service Rules,\nand Human Resources principles and practices.\n2. Provides consultation to City managers on personnel and organizational development\nproblems and issues including staffing and placement, performance management,\nclassification and job restructuring. Troubleshoots issues and offers alternatives for early\nresolution.\n3. Provides information to employees and supervisors concerning implementation of\nHuman Resources policies and procedures, EEO and labor regulations.\n4. Provides direct assistance to employees to answer questions, concerns, or complaints;\nclarifies and identifies issues, provides information on procedures and entitlements,\nworks with managers, staff and union representatives to resolve issues. Assists\ndepartments with the investigation of allegations of misconduct, including discrimination,\nand provides information on procedural requirements.\n5. Provides guidance and conducts investigations. Prepares and reviews fact finding and\ninvestigation summaries. Advises on disciplinary penalty. Prepares and reviews\ndisciplinary notices. Works with legal department or outside counsel to prepare and\nreview case files for responding to complaints and appeals under contract or law.\n6. Researches, designs, prepares and coordinates training and employee development\nmaterials and programs. Presents training topics to a variety of audiences.\n7. Develops, reviews and revises job descriptions and classification specifications.\nDocuments recommendations; facilitates approval process and implementation.\n8. Assists staff and employees with understanding rights and responsibilities under\ncollective bargaining law and agreements. Provides guidance and assistance on the\nprocedures and resolution of employee contract grievances. Provides assistance to\nlabor-management committees at the departmental level as provided under contract and\nlaw. Provides staff support for labor contract negotiations, including researching and\npreparing information and assisting at bargaining and arbitration. Serves as notetaker in\nlabor negotiations.\n9. Acts as project manager or team leader for the development of new or revised Human\nResources systems and procedures as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Principles, practices and techniques of public personnel administration, including\nrecruitment, testing and selection, classification, compensation, EEO/affirmative action,\nemployee relations, employee development and performance planning and appraisal.\n\u2212 Working knowledge of federal and State employment and labor law, Civil Service Rules,\nand City human resources policies and procedures and the ability to interpret for others\ncomplex guidelines, codes, labor contracts, regulations, policies and procedures.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\nSkill in:\n\u2212 Demonstrated skill in using spreadsheets, word processing, and database management\nsoftware.\n\u2212 Excellent writing skills for reports, correspondence, case summaries, policies, findings of\nfact, classification specifications, test construction, and other human resources\napplications.\n\u2212 Communicating tactfully with superiors, peers, other government agency representatives\nand the general public.\n\u2212 Excellent oral communications skills with groups and individuals. Strong public\npresentation skills.\n\u2212 Management skills including problem analysis and decision-making, strategic and\nproject planning and organizing, interpersonal sensitivity, adaptability/flexibility, tolerance\nfor ambiguity, stress tolerance, maintenance of composure, time management and the\nability to solve problems with and for individuals and groups.\nAbility to:\n\u2212 Establish and maintain effective working relationships with department managers, the\nCivil Service Commission, public officials, employees and their representatives, job\napplicants, and the general public.\n\u2212 Participate in and contribute to the development, implementation and administration of\ncomprehensive employee and labor relations programs.\n\u2212 Represent the City effectively in dealings with employees and employee organization\nrepresentatives on a variety of labor relations and collective bargaining issues.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Prepare clear, concise accurate and persuasive reports, correspondence, analytical\nstudies and other written materials.\n\u2212 Explain and interpret for others complex guidelines, codes, regulations, policies and\nprocedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Works in an environment with frequent interruptions. Some travel to professional\nmeetings required. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with major course work in human resources, public or business\nadministration, or a related field. Master\u2019s degree preferred.\n\u2212 A minimum of four years\u2019 experience in professional HR work with a full range of HR\nprograms and services such as recruitment and selection; compensation, classification,\nbenefits, safety, training and development, labor relations, performance management.\n\u2212 SPHR certification or a graduate degree in a directly related field may substitute for up to\ntwo years of the experience requirement.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Occasional travel to conferences and training sessions.\nPREPARED BY: Sharon Skagen REVIEWED BY: ___________________\n5/85 KayCee Luxtrum\nHuman Resources Services Manager\nREVISED BY: Kathryn Hanowell\n11/89, 10/93, 2/00, 1/01\nA. Sullivan\n1/18"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Analyst \u2013 Selections & Recruitment", "Job Title": "Human Resources Analyst \u2013 Selections & Recruitment", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRAnalystSelection.pdf", "SharePoint List ID": "563", "Salary Grade": "E2-7", "pdf_url": "https://cob.org/wp-content/uploads/HRAnalystSelection.pdf", "pdf_file": "HRAnalystSelection.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Analyst \u2013 Selections & Recruitment E-PLAN\nSG:E2-7\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Human Resources Selections and Recruitment Analyst works collaboratively, but\nindependently, under general direction in carrying out complex work in recruitment, performance\nmanagement, Civil Service/merit system selection, labor relations support, training and other\nprofessional human resources functions. Serves as lead on City\u2019s selection and recruitment\nefforts. Provides consultation, advice and direct service to City departments and employees\nregarding sensitive personnel and organizational issues. Job emphasis is on responsibility for\nanalysis of problems, issues, and situations arising from work assignments, and for development,\ncommunication and implementation of recommendations. May be assigned as lead in additional\nfunctional area of expertise or on special projects including responsibility for budgeting and\ncontract work. Work is performed in a unionized environment.\nSUPERVISORY RELATIONSHIPS:\nReports to the Human Resources Services Manager and works under applicable federal and\nState employment and EEO regulations, Civil Service Rules, labor agreements, and City and\ndepartmental policies and procedures. Serves as lead for selections and recruitment and may\nserve as lead on assigned projects. May assign and review work of support staff and participate\nin their performance appraisal. May supervise interns.\nESSENTIAL FUNCTIONS:\n1. Provides advice and assistance to assigned departments based on substantial and\nbroad knowledge of City policies, procedures, labor agreements, Civil Service Rules,\nand Human Resources principles and practices.\n2. Provides consultation to City managers on personnel and organizational development\nproblems and issues including staffing and placement, performance management,\nclassification and job restructuring. Troubleshoots issues and offers alternatives for early\nresolution.\n3. Provides information to employees and supervisors concerning implementation of Human\nResources policies and procedures, EEO and labor regulations.\n4. Provides direct assistance to employees to answer questions, concerns, or complaints:\nclarifies and identifies issues, provides information on procedures and entitlements,\nworks with managers, staff and union representatives to resolve issues. Assists\ndepartments with the investigation of allegations of misconduct, including discrimination,\nand provides information on procedural requirements.\n5. Provides guidance and/or conducts investigations. Prepares and reviews fact finding and\ninvestigation summaries. Advises on disciplinary penalty. Prepares and reviews\ndisciplinary notices. Works with legal department or outside counsel to prepare and\nreview case files for responding to complaints and appeals under contract or law. May\nwork with union representatives and employees in dispute settlement discussions.\n7. Plans, formulates, constructs and administers recruitment and selection processes for all\nlevels of positions; develops oral, written, physical agility, and performance examinations\nas needed; screens applications and oversees and may participate in interviews of\napplicants for City employment. Reviews and recommends reasonable accommodation\nfor placement of disabled applicants or employees.\n8. Works collaboratively with departments to develop and prepare selection process.\nDevelops and presents eligibility registers to Civil Service Commission for approval. Works\nwith assigned Chief Examiner to resolve issues or disputes regarding Civil Service exams\nand develops appropriate information for Civil Service review and/or decision.\n9. Serves as staff lead for selections and recruitment including annual program planning and\nbudgeting responsibilities. Acts as project manager or team leader for the development of\nnew or revised selections and recruitment systems and procedures as assigned.\n9. Facilitates hiring and placement by providing departments with information on Civil Service\nand City selection policies and appointment procedures. Receives and responds to\ninformation requests from candidates about various testing and employment matters.\n10. Monitors legal changes and best practices impacting selection and recruitment. Makes\nrecommendations for modifications to testing processes, Civil Service rules and selection\nand recruitment policies to maintain relevancy of practices and policies.\n11. Promotes equity, diversity and inclusion through selection and recruitment processes and\npractices. Researches creative ways to improve and incorporate equity, diversity and\ninclusion in recruitment activities. Researches new ideas through media, trainings and\npeers, preparing recommendations for action.\n12. Assists staff and employees with understanding rights and responsibilities under\ncollective bargaining law and agreements. Provides guidance and assistance on the\nprocedures and resolution of employee contract grievances. Provides assistance to\nlabor-management committees at the departmental level as provided under contract and\nlaw. Provides staff support for labor contract negotiations: researching and preparing\ninformation and assisting at bargaining and arbitration. Serves as notetaker in labor\nnegotiations.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Principles and practices and techniques of public personnel administration, including\nrecruitment, testing and selection, classification, compensation, EEO/affirmative action,\nemployee relations, employee development and performance planning and appraisal.\n\u2212 Working knowledge of federal and State employment and labor law, Civil Service Rules,\nand City Human Resources policies and procedures and the ability to interpret for others\ncomplex guidelines, codes, labor contracts, regulations, policies and procedures.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\nSkill in:\n\u2212 Demonstrated skill in using spreadsheets, word processing, and database management\nsoftware.\n\u2212 Excellent writing skills for reports, correspondence, case summaries, policies, findings of\nfact, class specifications, test construction, and other human resources applications.\n\u2212 Communicating tactfully with superiors, peers, other government agency representatives\nand the general public.\n\u2212 Excellent oral communications skills with groups and individuals. Strong public\npresentation skills.\n\u2212 Management skills including problem analysis and decision-making, strategic and\nproject planning and organizing, interpersonal sensitivity, adaptability/flexibility, tolerance\nfor ambiguity, stress tolerance, maintenance of composure, time management and the\nability to solve problems with and for individuals and groups.\nAbility to:\n\u2212 Establish and maintain effective working relationships with department managers, the\nCivil Service Commission, public officials, employees and their representatives, job\napplicants, and the general public.\n\u2212 Participate in and contribute to the development, implementation and administration of\ncomprehensive employee and labor relations programs.\n\u2212 Represent the City effectively in dealings with employees and employee organization\nrepresentatives on a variety of labor relations and collective bargaining issues.\n\u2212 Collect, compile and analyze complex information and data.\n\u2212 Prepare clear, concise, accurate and persuasive reports, correspondence, analytical\nstudies and other written materials.\n\u2212 Explain and interpret for others complex guidelines, codes, regulations, policies and\nprocedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Works in an environment with frequent interruptions. Some travel to professional\nmeetings required. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with major course work in human resources, public or business\nadministration, or a related field.\n\u2212 A minimum of four years\u2019 experience in professional HR work with a full range of HR\nprograms and services such as recruitment and selection; compensation, classification,\nbenefits, safety, training and development, labor relations, performance management.\n\u2212 SPHR certification or a graduate degree in a directly related field may substitute for up to\ntwo years of the experience requirement.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Occasional travel to conferences and training sessions.\nPREPARED BY: Sharon Skagen REVIEWED BY: _____________________\n5/85 KayCee Luxtrum\nHuman Resources Services Manager\nREVISED BY: Kathryn Hanowell\n11/89, 10/93, 2/00, 1/01\nA. Sullivan\n1/18"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Assistant", "Job Title": "Human Resources Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRAssistant.jd.pdf", "SharePoint List ID": "561", "Salary Grade": "E1-7", "pdf_url": "https://cob.org/wp-content/uploads/HRAssistant.jd.pdf", "pdf_file": "HRAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Assistant E-PLAN\nSG:E1-7\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:PP\nJOB SUMMARY:\nPerforms advanced paraprofessional, technical and administrative tasks in support of the City\u2019s\nHuman Resources Department. Provides general information and facilitates access to human\nresources services. Interprets and explains existing human resource policies, procedures, and\nprograms to employees, managers and the public. Delivers training or orientation in areas of\nresponsibility. Maintains confidential records and generates reports. Provides technical and\nadministrative assistance in support of professional Human Resources staff.\nSUPERVISORY RELATIONSHIPS:\nThe Human Resources Assistant reports to a Human Resources Manager. Works under general\nsupervision and the guidance of applicable federal and state employment regulations, Civil Service\nrules, collective bargaining agreements, and City and departmental policies and procedures. May\nreceive work assignments and technical guidance from professional staff. May provide oversight\nand daily direction to lower classified staff, interns, volunteers, extra labor or temporary employees.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responds to inquiries and provides information about human resources rules, policies,\nregulations, procedures and processes within assigned functional area(s) such as\nrecruitment/selection, benefits, classification, compensation and/or leave rules and\nprocedures. Presents new employee orientation to employees.\n2. Receives, reviews, maintains and ensures the accuracy and completeness of human\nresource data, documents and records. Compiles data and prepares reports, statistics and\nstatistical summaries, narrative summaries or graphic representations of data.\n3. Assists departmental staff in administering a variety of functions such as employment\nexaminations; job announcements and advertisements; presentations at job fairs and other\noutreach activities; employee training and orientation; responding to and disseminating\nsalary surveys; open enrollment for benefits; and coordination of staff development\nactivities.\n4. Performs data entry and retrieves data from Human Resources Information System (HRIS)\nor other computerized recordkeeping systems, including updating Human Resources and\nemployment web pages.\n5. Composes, edits, formats/transcribes correspondence, agenda, notes and spreadsheets.\nComposes and publishes minutes for commissions and staff meetings. Performs\nadministrative assignments in support of professional staff.\nHRAssistant.jd.docx\nPage 2\n6. Schedules and arranges meetings, employment examinations and interviews; coordinates\ntravel arrangements.\n7. Assists in gathering documents necessary to fulfill requests for public records from\nemployees or members of the public, as directed by the Human Resources Records Officer\nor City Records Officer; provides or verifies public information requested as directed.\n8. Compiles program and project information and prepares narrative and statistical reports that\ninclude determining the best way to obtain and organize information. Prepares and\norganizes grant requests and monitors financial compliance.\n9. Responsible for departmental records systems. Develops and maintains office filing\nsystems. Sends and retrieves archival materials. Maintains accurate records of contracts\nand other important documents, routing for signatures as required.\n10. Prepares budget document and monitors and records budget expenditures which includes:\ngathering and compiling budget information; estimating the needs and costs for supplies and\nequipment; processing invoices, purchase orders, claims and reimbursements for payment;\nresearching information needed for purchase requisitions; determining potential areas over\nor under expenditures; reconciling vendor accounts and initiating adjusting journal entries.\nADDITIONAL WORK PERFORMED:\n1. Receives and directs visitors and telephone calls to Human Resources Department.\n2. Processes incoming and outgoing mail for the department.\n3. Assists in developing internal office procedures.\n4. May assist with time administration, as needed.\n5. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of principles and practices of human resources;\n\u2212 Working knowledge of basic math;\n\u2212 Working knowledge of computerized accounting,\n\u2212 Some knowledge of federal, state and local program-related codes and regulations, policies\nand procedures.\nSkill in:\n\u2212 Effective oral and written communications skills;\n\u2212 Excellent skills with standard office software applications for word processing, spreadsheets,\ndatabases, presentation, updating web pages, calendars, and proof reading;\nAbility to:\n\u2212 Interact with the public and co-workers using courtesy, tact and appropriate judgment;\n\u2212 Establish and maintain effective working relationships with employees, government\nagencies and the public;\nHRAssistant.jd.docx\nPage 3\n\u2212 Multi-task with attention to detail;\n\u2212 Maintain confidentiality;\n\u2212 Solve problems using appropriate judgment;\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with city employees and the\npublic;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally lift and carry objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting at a computer workstation with long periods of sitting\nor standing. Environment includes a normal range of noise and other distractions with low everyday\nrisks working around standard office equipment. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma required. Associate or bachelor\u2019s degree in Human Resources,\nbusiness administration or related field highly desired; Professional in Human Resources\n(PHR) certification preferred.\n\u2212 Three years of office experience including at least six months of experience in a human\nresources or related setting. Experience using a Human Resources Information System\n(HRIS) and data bases preferred.\n\u2212 In place of the above requirements, the incumbent may possess a combination of relevant\neducation and experience which would demonstrate the individual\u2019s knowledge, skill and\nability to perform the essential duties and responsibilities listed above.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: L. Klemanski\nK. Luxtrum REVIEWED BY:_______________________\n12/09 Elizabeth Monahan, Director\nHuman Resources\nREVISED BY: L. Klemanski\nK. Luxtrum\n6/2012\nA.Sullivan\n9/2022\nHRAssistant.jd.docx"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Director", "Job Title": "Human Resources Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRHumanResourcesDirector.jd.pdf", "SharePoint List ID": "55", "Salary Grade": "E-DH-C", "pdf_url": "https://cob.org/wp-content/uploads/HRHumanResourcesDirector.jd.pdf", "pdf_file": "HRHumanResourcesDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Director E-PLAN\nSG:E-DH-C\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides strategic leadership, direction and oversight of Human Resources operations and employees.\nDevelops and implements systems, strategies and policies that support the City\u2019s goals, enhance\norganizational effectiveness, foster a positive work environment and contribute to the City\u2019s long-term\nsuccesses and financial sustainability. Serves as a member of the City\u2019s senior leadership team and\nacts as a key advisor in all human resources related matters. Works closely with the Mayor\u2019s Office and\nother City departments on strategy and policy to ensure that the City\u2019s mission and values are\nincorporated into operational activities and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Works independently under general guidance from the Mayor to ensure\ncoordination of objectives and priorities of the Mayor and City Council. Supervises staff directly or\nthrough assigned managers. Also advises or directs City staff in personnel-related areas. Works under\nfederal and State law and regulations, inter-local and agency agreements, as well as the City's\nmunicipal code, policies, and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a member of the City\u2019s senior leadership team. Participates in\norganization wide strategic planning and coordinates the Human Resources Department\u2019s\nactivities with other city departments and offices to ensure alignment with the City\u2019s critical\nobectives, vision and values. Promotes Human Resources best practices across the\norganization to help the City deliver great government by cultivating a strong organizational\nculture. vision and values.\n2. Human Resources Management: Plans, organizes, directs and evaluates the work of the\nHuman Resources Department to deliver high quality human resources programs and services.\nOversees departmental programs and services including labor relations strategy, negotiations,\nand labor contract administration; employee relations; compensation and classification; benefit,\nunemployment, and retirement systems; recruitment, workforce planning, and diversity, equity,\nand inclusion; employee development and training; performance management; occupational\nsafety and workplace health; the Civil Service system; payroll; and Human Resources\nInformation Systems (HRIS).\n3. Strategic Planning: Provides leadership and direction in the development of short and long-\nrange plans; gathers, interprets, and prepares data to inform decision-decision making and track\neffectiveness of human resources initiatives; develops and presents reports to senior\nmanagement and City Council. Coordinates Department activities with other departments and\nagencies as needed.\nHuman Resources Director Page 2\n4. Human Resources Policy Development: Implements an agile approach to development,\nimplementation and administration of Department and City-wide human resource policies\nensuring compliance with federal and State law and regulations while responding to market and\nemployee needs. Facilitates discussions of employee and City interests in meetings and public\nsettings on issues related to human resources policies and practices; develops and leads\nappropriate forums for collaborative policy development. Provides professional advice to City\nofficials; participates in meetings with councils, boards, commissions, civic groups and the\ngeneral public. Presents human resources issues and recommendations requiring policy\ndirection to stakeholders and decision-makers.\n5. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Directly or\nthrough managers, appoints, supervises, provides for training, development, performance\nevaluation, and ensures accountability of department employees.\n6. Diversity, Equity and Inclusion: Leads and champions diversity, equity and inclusion initiatives.\nDevelops and implements strategies and programs to foster an inclusive workplace, ensure\nequitable practices and reduce biases. Collaborates with stakeholders to create a culture of\nrespect and belonging.\n7. Communications: Communicates official plans, policies and procedures to staff and the general\npublic.\n8. Fiscal Management: In partnership with other City staff, ensures that labor costs are effective\nand sustainable. Assures that assigned areas of responsibility are performed within budget;\nmonitors revenues and expenditures in assigned area to assure sound fiscal control; prepares\nannual budget requests; assures effective and efficient use of budgeted funds, personnel,\nmaterials, facilities, and time.\n9. Professional Involvement: Serves as City's representative to regional human resources groups.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Current trends and practices of public human resources administration; including position\nclassification, compensation and benefits, recruitment and selection, training, HRIS and payroll,\nlabor relations, health and safety, and workforce planning.\n\u2212 Diversity, equity, and inclusion best practices.\n\u2212 Laws and regulations related to human resources.\n\u2212 Managerial principles, techniques and practices, and use of technology.\nSkill in:\n\u2212 Preparing and administering municipal budgets.\n\u2212 Researching complex issues and developing recommended actions.\n\u2212 Implementing diversity, equity, and inclusion trainings and practices.\nAbility to:\nHuman Resources Director Page 3\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Communicate effectively verbally, in writing, and through presentations.\n\u2212 Establish and maintain effective working relationships with employees, city officials, labor unions\nand the general public.\n\u2212 Negotiate agreements and/or reach consensus with diverse and disparate interests.\n\u2212 Efficiently and effectively administer a human resources team to provide leadership, counsel,\nmotivation and constructive performance reviews to staff.\n\u2212 Plan and organize the work of others and delegate and manage project/activity deadlines of self\nand others.\n\u2212 Develop an understanding of the City's political environment and sensitivities and to function\neffectively within that environment.\n\u2212 Maintain high ethical and professional standards for conduct of public officials.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently travel between worksites;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions and includes being\nstationary for extended periods of time. May be exposed to highly stressful situations and individuals\nwho are irate or hostile; may be subject to long hours due to attendance at City Council and Committee\nmeetings and other responsibilities required at this executive level. Flexibility to work evening and\nweekend hours and occasional overnight travel to conferences and training sessions required. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in human resources, public administration, business administration or related\nfield. Master's degree preferred.\n\u2212 Five years of progressively responsible experience with at least three years senior management\nexperience in a comprehensive human resources program including supervision.\n\u2212 Significant experience managing collective bargaining and labor relations required.\n\u2212 CLRP, SPHR/SHRM-SCP or PHR/SHRM-CP Certification preferred.\n\u2212 Preferred qualifications include:\n- Demonstrated experience promoting equity, diversity and inclusion (EDI) in the\nworkplace.\n- Proven track record of collaboration and engagement with stakeholders.\n- Demonstrated creativity and innovation in programs and processes.\n- Demonstrated ability to foster a positive work environment.\n\u2212 In place of the above requirements, an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skill and ability to successfully perform the\nessential functions of the job will be considered.\nHuman Resources Director Page 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: KH for RMA REVIEWED BY:\n1/95 Kim Lund\nJZ/KH 2/06 Mayor\nREVISED BY: A.Sullivan\n12/12\nB. Heinrich\nA. Sullivan\n11/20\nA.Sullivan\n11/24"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Employee Benefits Manager", "Job Title": "Human Resources Employee Benefits Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HREmployeeBenefitsManager.pdf", "SharePoint List ID": "54", "Salary Grade": "E2-10", "pdf_url": "https://cob.org/wp-content/uploads/HREmployeeBenefitsManager.pdf", "pdf_file": "HREmployeeBenefitsManager.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Employee Benefits Manager E-PLAN\nSG:E2-10\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages and supervises all aspects of employee benefit programs, including health benefits, the City's\nself-insured Workers' Compensation program, safety programs, leave programs, and LEOFF-1 pension\nprogram. Stays informed of new employee benefits related laws, regulations and trends. Performs\nresearch and analysis, provides consultation and makes recommendations to the Human Resources\nDirector and City administration regarding benefits program design and policy development. Provides\ndirect service to employees. Develops the benefits and Workers\u2019 Compensation budgets. Works in a\nhighly sensitive public setting, with a variety of federal, state and municipal regulations, including labor\ncontracts.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director who provides oversight and general direction. Works\nindependently under general supervision and the guidance of City and departmental policies and\nprocedures, union contract provisions, state Workers\u2019 Compensation regulations, health benefits\ncontracts, and other applicable governmental regulations. Supervises benefits staff. Consults with, and\nworks collaboratively with, Human Resources colleagues and management of other City departments.\nESSENTIAL FUNCTIONS OF THE JOB:\nHealth and Welfare Benefits:\n1. Plans, organizes, directs and evaluates the City\u2019s employee health and welfare programs,\nincluding medical, dental, vision, life and disability insurance plans, Workers\u2019 Compensation,\nwellness, safety programs, leave programs, retirement savings programs, PERS and LEOFF\nretirement plans, and Section 125 Flexible Benefits plans.\n2. Stays informed of new employee benefits-related laws, regulations and trends. Performs\nresearch and analysis related to benefit plans to assist in Union negotiations, plan maintenance\nand improvement and health benefits policy development.\n3. Provides administrative management of City benefit programs, including budget development\nand leadership of the benefits advisory committee. Partners with the City\u2019s broker to ensure\nviable benefit offerings, including plan design, strategic planning, benefit forecasting, monitoring\nusage trends and directing broker negotiations with benefit carriers.\n4. Oversees Affordable Care Act (ACA) compliance and reporting. Responsible for annual\nreporting to Centers for Medicare & Medicaid Services (CMS) and the State Risk Manager for\nself-insured benefit program(s).\n5. Ensures appropriate and timely communications and employee education.\nEmployee Benefits Manager Page 2\n6. Advises Director and City management on health and welfare issues and trends in order to\nmaintain affordable and appropriate benefits for employees and continuing compliance with\nstate and federal regulations and City policies\n7. Effectively manages relationships with third parties to ensure that agreed upon service levels\nare met and any issues are promptly addressed. Reviews benefit contracts for accuracy and\nmonitors contracts to ensure compliance with negotiated terms and conditions.\nWorkers\u2019 Compensation:\n8. Manages the City\u2019s self-insured industrial insurance program in accordance with relevant\nstatutes related to industrial insurance. Selects and oversees the City\u2019s third-party claim\nadministrator.\n9. Manages day-to-day operation of the program, including claim filing, records retention,\nreviewing and authorizing payment vouchers, preparing the Workers\u2019 Compensation budget,\nand preparing and presenting management reports in order to evaluate the effectiveness of the\nprogram.\n10. Oversees the implementation of early return-to-work opportunities. Coordinates job\naccommodation and alternative job placement with Human Resources colleagues and\ndepartment managers.\n11. Manages legal issues in consultation with City legal counsel. Retains outside legal counsel if\nnecessary.\n12. Prepares excess Workers\u2019 Compensation application, determining self-insured retention level\nand mandatory reporting compliance.\n13. Presents City of Bellingham's cases at Labor and Industries claim conferences, formal hearings,\nboard appeals and mediations, with assistance of counsel when necessary.\n14. Recommends and implements a Workers\u2019 Compensation reserve policy that enables the City to\nmeet statutory financial requirements. Oversees Workers\u2019 Compensation claim reserves.\nLeave Program:\n15. Manages the City\u2019s leave programs in accordance with federal and state laws (e.g. Washington\nPaid Family and Medical Leave (WAPFML), FMLA, ADA, USERRA, Pregnancy Discrimination\nAct), and City of Bellingham Policies and Procedures and Collective Bargaining Agreements.\n16. Provides guidance and oversight of day-to-day operations of the leave programs with direct\ninvolvement in resolving complex leave issues.\nLEOFF-I Pension Program:\n17. Manages the City\u2019s LEOFF-I pension program, including staffing Pension Boards meetings,\nsupervising payment of medical claims and preparing budgets. Prepares data and analysis\nsubmitted for annual actuarial valuations.\nSafety:\nEmployee Benefits Manager Page 3\n18. Oversees Drug and Alcohol testing program to ensure compliance with federal law and City of\nBellingham Policy. Serves as City Designated Employer Representative under Federal Motor\nCarrier Safety Administration (FMCSA) guidelines.\n19. Oversees the development, planning, implementation and evaluation of the City\u2019s employee\nsafety programs. Ensures coordination of safety programs with medical and workers\u2019\ncompensation programs.\nPersonnel Management:\n20. Provides leadership and motivation to benefits staff. Participates in and recommends hire.\nAssigns and oversees work. Establishes systems and methods for training and orienting\nemployees, completes performance appraisals, provides coaching and takes appropriate\ncorrective action as needed.\nADDITIONAL WORK PERFORMED:\n1. Assists other departments with accommodation requirements under the American Disabilities\nAct.\n2. Assures compliance with federal HIPAA regulations.\n3. Conducts research and analysis on areas relevant to benefits administration. Advises and\ncounsels City management on policy issues.\n4. Participates in payroll software system maintenance and issue identification and resolution as it\nrelates to benefits deductions and employer contributions.\n5. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Employee health and welfare programs (insured, self-insured, and self-administered) including\nfinancial management, service and industry trends.\n\u2212 All applicable employment and benefit laws and regulations especially those relating to health\nbenefits, insurance, pension, Workers\u2019 Compensation and safety.\n\u2212 Principles and practices of financial record keeping: systems, procedures and controls\napplicable to processing benefits payments.\n\u2212 Federal, state and local statutes, rules and regulations applicable to benefits accounting and\ndeductions, City personnel and benefits rules, policies and procedures and collective bargaining\nagreements.\n\u2212 Financial and records management including budgeting, cost and revenue projections and\nbudget oversight.\n\u2212 General knowledge of the principles, practices and current trends in public HR administration\nincluding recruitment/selection, classification, job analysis, performance management,\ncompensation, labor relations and employee training and organizational development.\nSkill in:\n\u2212 Maintaining accurate and complete record system including the use of computer software\napplications and hardware.\nEmployee Benefits Manager Page 4\n\u2212 Facilitating mutually agreeable resolution to issues with both employees and management, and\nalso various agencies outside the City.\n\u2212 Managing medical and vocational resolution of cases involving employees with disabilities.\n\u2212 Oral and written communications; public presentations; interpersonal sensitivity; problem\nanalysis and decision making; time and stress management.\nAbility to:\n\u2212 Plan, organize, lead teams and manage staff.\n\u2212 Maintain the confidentiality and privacy of privileged communications, including employee\nmedical issues and program planning.\n\u2212 Read, understand, and implement legal and procedural changes affecting work performed.\n\u2212 Efficiently and accurately utilize a variety of standard office equipment and software\napplications.\n\u2212 Compose and prepare business correspondence using standard business English.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nWork involves occasional fieldwork, where City field or satellite work is conducted. Occasional\novernight travel to conferences and training sessions. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public administration, human resources or industrial relations, business\nadministration, or a related field AND three years of professional work experience in health\nbenefits management.\nOR\n\u2212 Equivalent combination of education and experience administering health and welfare benefit\nprograms.\nAND\n\u2212 Demonstrated experience and ability in analytical research and report writing.\n\u2212 Supervisory experience preferred.\n\u2212 Significant Workers\u2019 Compensation and/or disability insurance experience preferred.\n\u2212 Relevant experience with a public sector employer desired.\n\u2212 Certified Benefits Professional (CBP) designation preferred.\n\u2212 Professional in Human Resources or Senior Professional in Human Resources (PHR/SPHR)\ndesignation preferred.\nEmployee Benefits Manager Page 5\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: A. Rowlson/L. Klemanski REVIEWED BY:\n1/07 Elizabeth Monahan\nC. Gatza Human Resources Director\n8/11\nA. Bronson\nA. Sullivan\n6/21"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Generalist \u2013 Classification & Compensation", "Job Title": "Human Resources Generalist \u2013 Classification & Compensation", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRGeneralistClassComp.pdf", "SharePoint List ID": "567", "Salary Grade": "E2-5", "pdf_url": "https://cob.org/wp-content/uploads/HRGeneralistClassComp.pdf", "pdf_file": "HRGeneralistClassComp.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Generalist \u2013 Classification & Compensation E-PLAN\nSG:E2-5\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProvides general Human Resources assistance to departments and employees under the\nguidance of senior staff. Provides information and guidance on policies and procedures and\nprovides professional level assistance with special projects. Partners with the Classification and\nCompensation program lead to maintain the City\u2019s classification and compensation system;\nconducts job analysis; develops, reviews and revises job descriptions and classification\nspecifications; gathers and analyzes complex salary and benefit information.\nSUPERVISORY RELATIONSHIPS:\nReports to the Human Resources Services Manager. Works independently under general\nsupervision and the guidance of applicable federal and State employment and EEO regulations,\nCivil Service Rules, labor agreements, and City and departmental policies and procedures. May\nreceive technical guidance and assignments from senior human resources staff in a given\nfunctional area or project.\nESSENTIAL FUNCTIONS:\n1. Provides advice and assistance to assigned departments based on knowledge of City\npolicies, procedures, labor agreements, Civil Service Rules, and Human Resources\nprinciples and practices. Receives guidance from senior staff on issues and problems,\ndepending on complexity or sensitivity.\n2. Receives and responds to a variety of informational and assistance requests regarding\nCivil Service rules, Human Resources policies and procedures, and collective bargaining\nagreements. Troubleshoots issues and provides or coordinates assistance as needed.\n3. Assists in administering salary programs to ensure equitable and competitive pay\npractices in compliance with the City\u2019s compensation philosophy and policies.\n4. Conducts comprehensive job analysis to understand the nature of work and the\nknowledge, skills and abilities required to successfully perform in a given position.\nReviews position with department representatives including supervisors, incumbents and\nsubject matter experts; observes work in progress as required.\n5. Develops, reviews and revises job descriptions and classification specifications.\nDocuments recommendations; facilitates approval process and implementation.\n6. Gathers and analyzes complex salary and benefit survey information; prepares summary\nreports and presents findings; makes recommendations as appropriate.\n7. Receives and responds to requests for salary information on City jobs, including salary\nand benefits surveys. Provides information to departments on salary plans and salary\nplacement procedures.\n8. Performs a variety of tasks in support of the classification and compensation program\nincluding file maintenance and intranet/website maintenance.\n9. Works collaboratively with departments to develop and administer selection processes.\nDevelops and presents eligibility registers to Civil Service Commission for approval.\nWorks with assigned Chief Examiner to resolve issues or disputes regarding Civil\nService exams and develops appropriate information for Civil Service review and/or\ndecision.\n10. Facilitates hiring and placement by providing departments with information on Civil\nService and City selection policies and appointment procedures. Receives and responds\nto information requests from candidates about various testing and employment matters.\nADDITIONAL WORK PERFORMED:\n1. Conducts new employee orientations as assigned. Provides a variety of information,\nassistance, and advice on various human resources issues within knowledge and\nexpertise level. Clarifies issues and identifies resources for problem solving.\n2. Performs ad hoc information and data gathering projects; composes and drafts reports\nand documents as assigned. May be assigned to serve as project lead on projects within\ntraining and expertise.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Job analysis, classification development, and organizational theory.\n\u2212 Wage and salary administration, surveys, and procedures.\n\u2212 Thorough knowledge of City departments, functions, activities and positions.\n\u2212 Principles, policies, and procedures of developing and maintaining Citywide personnel\nrecords.\n\u2212 Modern office practices, procedures, and equipment including personal computers and\nrelated software such as word processing, spreadsheet programs and relational\ndatabases.\n\u2212 Federal and State employment law, Civil Service Rules, and City personnel policies and\nprocedures.\n\u2212 Data collection and sampling techniques and statistical analysis.\nSkill in:\n\u2212 Demonstrated skill in project coordination with ability to adapt and respond quickly to\nchanges in the work environment, manage competing demands and deal with frequent\nchange, delays or unexpected events.\n\u2212 Excellent oral communication skills, including public speaking and making presentations\nto groups such as the Classification and Compensation Committee, Civil Service\nCommission and City Council.\n\u2212 Excellent written communication skills including correct English usage, grammar,\nspelling, punctuation and vocabulary for producing a variety of reports, job descriptions\nand classification specifications, analyses and recommendations.\n\u2212 Planning, organizing, problem solving and decision making.\nAbility to:\n\u2212 Work effectively on several projects concurrently.\n\u2212 Provide excellent customer service to internal and external customers.\n\u2212 Work with diverse populations.\n\u2212 Work independently and make decisions within broad guidelines.\n\u2212 Conduct self with poise and impartiality and appropriately handle angry or upset\nemployees.\n\u2212 Multi-task and manage multiple deadlines.\n\u2212 Develop accurate and legally-defensible job descriptions, classification specifications\nand compensation recommendations.\n\u2212 Respond to common inquiries or complaints from personnel, regulatory agencies, or the\npublic.\n\u2212 Compose, proofread, and edit job descriptions, classification specifications, general\ncorrespondence, reports, contracts, grievance responses, personnel policies and\nprocedures, etc.\n\u2212 Read, analyze, and interpret policies, procedures, collective bargaining agreements, job\ndescriptions, classification specifications, contracts, government regulations, etc.\n\u2212 Define problems, collect and analyze data, establish facts, and draw valid conclusions.\n\u2212 Apply common sense understanding to solve practical problems and deal with a variety\nof concrete variables in situations where only limited standardization exists.\n\u2212 Read, interpret, apply, and explain rules, regulations, policies and procedures to\nprospective applicants, the public, City officials and employees.\n\u2212 Maintain confidentiality of records and sensitive information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. May require extended hours and occasional weekend or evening work, as well as\noccasional overnight travel to conferences or training events. This is a sedentary position with\nminimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with major course work in human resources, public or business\nadministration, or a related field. PHR or SHRM-CP certification may substitute for two\nyears education.\n\u2212 Two years professional level experience in human resources.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent on passing a criminal background check.\nPREPARED BY: K. Johnson REVIEWED BY:\nA. Sullivan Elizabeth Monahan\n03/2020 Human Resources Director\nREVISED BY: R.Delker\nA. Sullivan\n9/2022"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Generalist \u2013 Selections & Recruitment", "Job Title": "Human Resources Generalist \u2013 Selections & Recruitment", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRGeneralistSelections.pdf", "SharePoint List ID": "568", "Salary Grade": "E2-5", "pdf_url": "https://cob.org/wp-content/uploads/HRGeneralistSelections.pdf", "pdf_file": "HRGeneralistSelections.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Generalist \u2013 Selections & Recruitment E-PLAN\nSG:E2-5\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProvides general HR assistance to departments and employees under the guidance of senior\nstaff with a focus on recruitment and selection processes. Provides information and guidance on\nHR policies and procedures and professional level assistance with special projects. Conducts\njob analysis sufficient to establish content valid selection methodology and identification of ADA\naccommodation and/or classification issues for referral to senior staff. Develops internal and\nexternal selection processes and timelines to meet the needs of the hiring department.\nConducts selection and recruitment activities consistent with the goals and intent of Civil Service\nand the applicable collective bargaining unit. Work is performed in a unionized environment.\nSUPERVISORY RELATIONSHIPS:\nReports to the Human Resources Services Manager. Work is performed under general\nsupervision and the guidance of applicable federal and State employment and EEO regulations,\nCivil Service Rules, labor agreements, and City and departmental policies and procedures.\nWork is reviewed and may be assigned by Human Resources Analyst or Senior Analyst\nassigned as lead in a given functional area or project.\nESSENTIAL FUNCTIONS:\n1. Provides advice and assistance to assigned departments based on knowledge of City\npolicies, procedures, labor agreements, Civil Service Rules, and Human Resources\nprinciples and practices. Receives guidance from senior staff on issues and problems,\ndepending on complexity or sensitivity.\n2. Receives and responds to a variety of informational and assistance requests from\nmanagers and employees over Civil Service rules, HR policies and procedures, and\nbargaining agreements. Troubleshoots issues and provides or coordinates assistance\nfor departments as needed.\n3. Performs job analysis to understand the nature of the work and the knowledge, skills and\nabilities required to successfully perform in a given position. Reviews position with\ndepartment representatives including supervisors, incumbents and subject matter\nexperts; observes work in progress as required. May recommend changes to job\ndescriptions or recommend classification review. Identifies accommodation issues under\nthe ADA and coordinates their resolution.\n4. Develops selection and testing processes using information obtained from job analysis,\njob announcements, consultation with Human Resources Analysts and subject matter\nexperts. Researches available testing methodologies through professional sources,\ncontacts with other employers and testing services and other research. Develops\nselection tools including evaluation criteria and scoring standards. Composes\ncorrespondence, job announcements and other advertisements. Identifies and procures\nassistance from volunteer and staff evaluators, providing training and coaching in the\nassessment/evaluation role.\n5. Works collaboratively with departments to develop and prepare selection process.\nDevelops and presents eligibility registers to Civil Service Commission for approval.\nWorks with assigned Chief Examiner to resolve issues or disputes regarding Civil\nService exams and develops appropriate information for Civil Service review and/or\ndecision.\n6. Facilitates hiring and placement by providing departments with information on Civil\nService and City selection policies and appointment procedures. Receives and responds\nto information requests from candidates about various testing and employment matters.\n7. Prepares offer letters and pre-employment materials for department to issue. Collects\nnew hire information and forms. Coordinates or completes any necessary\npreemployment testing, certification or education checks, criminal history and\nreferences.\n8. Conducts new employee orientations. Provides a variety of information, assistance, and\nadvice on various HR issues within knowledge and expertise level. Clarifies issues and\nidentifies resources for problem solving.\n9. Performs special information and data gathering projects; composes and drafts reports\nand documents as assigned. May serve as project manager on projects within training\nand expertise.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Principles and practices of public personnel administration including methodology\nemployed in testing, recruitment, selection, interviewing, placement, classification, job\nanalysis, performance management, salary administration, benefits, labor relations,\nemployee training and organizational development.\n- Federal and State employment law, Civil Service Rules, and City personnel policies and\nprocedures and the ability to interpret for others complex guidelines, codes, regulations,\npolicies and procedures.\n- Data collection and sampling techniques and statistical analysis.\nSkill in:\n- Excellent oral communication skills and the ability to establish and maintain effective\nworking relationships with department managers, the Civil Service Commission, public\nofficials, employees and their representatives, job applicants and the general public.\n- Strong skills in problem analysis and decision making, planning and organizing,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance and time management\nand the ability to solve problems with and for individuals and groups.\n- Strong writing skills for information reports, correspondence, test construction, etc.\nAbility to:\n- Demonstrated proficiency in using spreadsheet, word processing and database\nmanagement software.\n- Collect, compile and objectively analyze information and data.\n- Gain a working knowledge of job analysis and salary administration.\n- Interact with the public and co-workers using courtesy, tact and good judgment.\n- Multi-task with attention to detail.\n- Maintain confidentiality.\n- Solve problems using good judgment.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n- Occasionally move between work sites;\n- Frequently communicate accurate information and ideas with others;\n- Transport objects 10-25 pounds and infrequently to occasionally transport\nobjects up to 40 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer work\nstation. Work involves occasional field work where City field or satellite work is conducted.\nWorks extensively at a computer workstation. Environment includes a customary range of noise\nand other distractions with low everyday risks working around standard office equipment.\nOccasional travel to conferences and training sessions. This is a sedentary position with\nminimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with major course work in HR, public or business administration, or a\nrelated field. PHR or SHRM-CP certification may substitute for two years education.\n\u2212 Two years professional level experience in human resources.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal background check\nPREPARED BY: K. Johnson REVIEWED BY:\n1/20 Brian Heinrich\nHuman Resources Director\nREVISED BY:"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Information Systems Analyst", "Job Title": "Human Resources Information Systems Analyst", "Classification": "", "Bargaining Unit": "E-Plan", "Published File Name": "HRHRISAnalyst.jd.pdf", "SharePoint List ID": "57", "Salary Grade": "E2-7", "pdf_url": "https://cob.org/wp-content/uploads/HRHRISAnalyst.jd.pdf", "pdf_file": "HRHRISAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Information Systems (HRIS) Analyst E-TEAM\nSG:E2-7\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nSOC/EEO4CODE:13-1071/PR\nJOB SUMMARY:\nThe Human Resources Information System Analyst is responsible for leading the selection,\nimplementation, and ongoing support of the primary Human Resources Information System (HRIS) and\nother information systems for the Human Resources Department. The HRIS Analyst works\ncollaboratively with payroll, benefits, information technology and Human Resources services staff to\nidentify, design and implement innovative solutions and process improvements capable of meeting\nbusiness needs. Applies a thorough knowledge of the business functions of the Human Resources\nDepartment and knowledge of software systems to analyze work processes, data requirements and\nreporting needs and coordinate the functional requirements of the department and technical solutions\nwith Information Technology personnel. Develops Requests for Proposals (RFP\u2019s) and participates in\nevaluating and selecting new systems that meet the needs of the City. Develops strategies and\nprocesses for documentation, testing, seeking feedback from user groups, implementation, and training\nusers.\nServes as a technical point-of-contact and works with assigned subject matter experts for functional\nareas in Human Resources and Information Technology to ensure efficient maintenance and operation\nof Human Resources systems, provide for optimum functionality, ensure data integrity and security,\nprovide useful reports, assist with budgeting and forecasting for labor relations, and analyze data flows\nfor process improvement opportunities. Organizes and assists with systems upgrades.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director and receives technical direction from the HRIS Senior\nAnalyst. Works independently under general supervision and the guidance of applicable federal, State\nand local statutes, regulations, policies, procedures and contractual agreements. May receive\nguidance from and coordinate work with department managers and Human Resources Analysts. May\nserve as lead on assigned projects, including assigning work to project team members, providing\nfeedback and input into performance appraisals. May supervise interns, work study students and\nvolunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Project and System Management: Serves as the Human Resources Department project\nmanager for the selection, implementation and ongoing management of the primary Human\nResources Information System and other information systems used by the department.\nResponsible for project development, planning, budget preparation and monitoring, testing,\nimplementation, communication and training. Leads the development and implementation of\nbusiness process improvements and related procedures. Develops implementation and\ncommunication plans. Drafts or revises related policies and procedures.\nHuman Resources Information Systems Analyst Page 2\n2. System Maintenance and Support: Serves as lead on an on-going basis for management and\nmaintenance of the HRIS, including annual program planning and budgeting responsibilities.\nDevelops plans and leads staff in the testing and implementation of system upgrades and\nmodifications. Works with Information Technology staff and systems vendors to identify and\nimplement upgrades. Assures modifications and upgrades are successfully tested before\nimplementation to the live environment. Reports systems issues to systems vendors and works\nwith vendors to resolve the issues. Documents processes and results.\n3. Process Improvement: Recommends process/customer service improvements, innovative\nsolutions, policy changes and/or major variations from established policy that must be approved\nby appropriate leadership prior to implementation. Serves as a key liaison with third parties and\nother stakeholders (e.g. Payroll, Benefits, Information Technology Staff). May provide overall\nproject management for a given HR initiative.\n4. Position Control and Wage Administration: Maintains job, position, and assignment data within\nthe Payroll and HR Information Systems. Works with Finance, other Human Resources staff\nand City Departments to maintain accuracy and currency of authorized budgeted positions,\nassignments, wage placement and wage tables in the system.\n5. Data Access and Security Management: Manages access to Human Resources data by\nestablishing access criteria and security policies and procedures, authorizing access in\naccordance with criteria and maintaining records of access authorizations and non-disclosure\nagreements. Provides direction to Information Technology staff on system security\nconfiguration and setup of individual access.\n6. System Procurement: Develops or contributes to the development of requests for proposals\n(RFP's). Reviews proposals or bids to ensure that vendors meet minimum requirements,\nprovides an analysis of software systems, and leads or participates in the software selection\nprocess. Administers ongoing contracts with vendors and other service providers.\n7. Producing Reports and Queries: Utilizes standard reporting tools to write, maintain and support\na variety of reports or queries. Helps maintain data integrity in systems by running queries and\nanalyzing data. Develops standard reports for ongoing customer needs and ad hoc queries as\nneeded, working with staff to identify information requirements. Works with Information\nTechnology staff to resolve complex reporting issues.\n8. Workflow: Develops and documents workflow processes to create efficiency in the operation of\nHR Information Systems. Works with Information Technology staff to implement complex\nworkflow processes.\n9. Training: Plans and provides, or arranges training classes, for staff as needed on the use of\nHuman Resource Information Systems. Includes initial training for new users, training on new\nprocesses or training to groups on specific functionality. Develops user procedures, guidelines\nand documentation.\n10. Labor Relations Consulting: Consults with Human Resources staff on Labor Relations issues\naffecting the configuration and operation of Human Resources Information Systems. Identifies\nissues with proposed labor contract provisions and works with staff to find alternatives\nachievable within the capabilities and constraints of current and future systems. Queries HR\ninformation systems data and provides information to support labor negotiations, as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties of a similar nature and level.\nHuman Resources Information Systems Analyst Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of the principles, practices and current trends in HRIS and public HR\nadministration including methodology employed in testing, recruitment, selection, interviewing,\nplacement, classification, job analysis, performance management, salary administration,\nbenefits, labor relations, employee training and organizational development, with a focus on\napplying key technologies to product and service development, delivery and support.\n\u2212 A working knowledge of federal and State employment and labor law, Civil Service Rules, and\nCity human resources policies and procedures and the ability to interpret for others complex\nguidelines, codes, labor contracts, regulations, policies and procedures.\n\u2212 A working knowledge of Human Resource Information Systems and report writing tools such as\nCrystal Reports or similar.\n\u2212 Application system projects, system maintenance, and support.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\nSkill in:\n\u2212 Excellent oral communications skills with groups and individuals. Strong public presentation\nskills.\n\u2212 Management skills including problem analysis and decision-making, strategic and project\nplanning and organizing, interpersonal sensitivity, adaptability/flexibility, tolerance for ambiguity,\nstress tolerance, maintenance of composure, time management and the ability to solve\nproblems with and for individuals and groups.\n\u2212 Demonstrated skill in using spreadsheets, word processing, and database management\nsoftware.\n\u2212 Writing reports utilizing reporting tools such as Crystal Reports or similar reporting tools.\n\u2212 Excellent writing skills for reports, correspondence, policies, training manuals, and other human\nresources applications.\nAbility to:\n\u2212 The ability to establish and maintain effective working relationships with department managers,\npublic officials, employees and their representatives, and the general public.\n\u2212 Explain and interpret for others complex guidelines, codes, regulations, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation\neither sitting or standing. Works in an environment with frequent interruptions. Some travel to\nprofessional meetings required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nHuman Resources Information Systems Analyst Page 4\n\u2212 Bachelor\u2019s degree in computer science, human resources, public or business administration or\nrelated field. An equivalent number of years of relevant work experience may substitute for\neducation.\n\u2212 Four years of experience in HRIS administration or Human Resources including working with a\nfull range of HR programs and services such as recruitment and selection; classification and\ncompensation; payroll; benefits; training and development; labor relations and performance\nmanagement.\n\u2212 One year of experience in project management and systems implementation.\n\u2212 Demonstrated experience with Human Resource Information Systems and writing reports\nutilizing reporting tools such as Crystal Reports or similar.\n\u2212 PHR/SPHR or SHRM-CP certification preferred.\n\u2212 Certified Associate in Project Management (CAPM) preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe skills, knowledge, and ability to successfully perform the essential functions of the job will be\nconsidered. Necessary knowledge, skills and abilities would include a thorough knowledge of\nHR processes and data, such as eligibility and enrollment rules, benefit procedures, payroll\nprocesses, relevant statutes and considerable knowledge and understanding of database\ndesign structure and processes and experience with database and reporting tools, HRIS\nfunctions and system implementation.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Occasional travel to conferences and training sessions may be required.\nPREPARED BY: S. Elsner REVIEWED BY:\nHRIS Sponsor Team Elizabeth Monahan\n2/08 Human Resources Director\nREVISED BY: E. Monahan\nR. Mueller\nA. Sullivan\n6/23"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Manager", "Job Title": "Human Resources Manager", "Classification": "", "Bargaining Unit": "E-Plan", "Published File Name": "HRHumanResourcesManager.jd.pdf", "SharePoint List ID": "392", "Salary Grade": "E2-10", "pdf_url": "https://cob.org/wp-content/uploads/HRHumanResourcesManager.jd.pdf", "pdf_file": "HRHumanResourcesManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Manager E-PLAN\nSG:E2-10\nCS:N\nFLSA:N\nDEPARTMENT: Human Resources EEO4CODE:PR\nJOB SUMMARY:\nPlans, organizes and manages the day to day operation of the City's Human Resources\nDepartment. Under the direction of the Deputy Administrator, oversees the functions of labor\nrelations, employee relations, classification and compensation, recruitment, civil service\nadministration, employee development and training, performance management and policy\ndevelopment and administration. Advises departments concerning a variety of human resources\nmatters such as labor relations, employment practices and policy implementation. Supervises\nHuman Resources staff, organizes workloads and staff assignments and hires, trains and\nevaluates staff. Working collaboratively, makes recommendations to the Deputy Administrator\non strategy and policy to ensure that the City\u2019s mission and values are incorporated into\noperational activities and services.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director who provides oversight and general direction. Works\nindependently, under the guidance of City and departmental policies and procedures, union\ncontract provisions and other applicable governmental regulations. Supervises human\nresources staff. Consults with, and works collaboratively with, Human Resources colleagues\nand management of other City departments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages labor relations for the City of Bellingham by conducting labor/management\nmeetings; resolving labor complaints, disputes and grievances; ensures labor contracts\nare implemented accurately; and provides technical advice and interpretation to\nmanagement and employees.\n2. Works closely with City administration to ascertain City interests and employee interests\nrequiring resolution or contract clarification. Researches, analyzes and prepares data\nand makes recommendations for labor negotiations. Serves as Chief Spokesperson or\nkey staff liaison in contract negotiations. Drafts contract proposals and calculates\ncost/savings of proposals. Monitors ongoing contract administration.\n3. Performs or directs the performance of a variety of professional human resource\nprograms and services including employee relations, recruitment and selection,\nclassification analysis, compensation administration, employee development and\ntraining, performance management, the Civil Service system and Human Resources\nInformation System (HRIS). Maintains knowledge of current trends and best practices in\nprogram areas.\n4. Plans, directs and evaluates the operations and functions of the Human Resources\nDepartment. Organizes workloads and staff assignments to achieve goals with available\nresources. Supervises the work of human resources staff to include the hiring, training\nand evaluation of staff; provides leadership, coaching and mentoring.\n5. Develops, recommends and implements short and long range plans for the human\nresources program; develops and recommends to Deputy Administrator integrated\npersonnel policies and procedures for all aspects of human resources management;\nmonitors effectiveness of human resources programs and services; recommends\nmodifications to personnel policies and procedures as well as management practices.\n6. Serves as technical advisor and provides professional guidance to the Deputy\nAdministrator, Department Directors and employees in matters related to human\nresources programs and services.\n7. Investigates complaints and/or allegations of employee misconduct by performing\ninvestigations or overseeing the work of staff and/or investigators; ensures investigations\nand findings are concluded in a valid manner and makes recommendations to\nmanagement regarding appropriate action.\n8. Assures that assigned areas of responsibility are performed within budget; monitors\nrevenues and expenditures in assigned areas to ensure sound fiscal control; prepares\nannual budget requests for review of Deputy Administrator; assures effective and\nefficient use of budgeted funds, personnel, materials, facilities and time.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Principles and practices of labor relations, including negotiations and contract\nadministration practices, and developing human resources trends, especially as they\napply to the areas of employee and labor relations.\n- Principles and practices and techniques of public personnel administration, including\nrecruitment, testing and selection, classification, compensation, EEO/affirmative action,\nemployee relations, employee development and performance planning and appraisal.\n\u2212 A working knowledge of federal and State employment and labor law, Civil Service\nRules, and City human resources policies and procedures and the ability to interpret for\nothers complex guidelines, codes, labor contracts, regulations, policies and procedures.\n- A working knowledge of employee benefits and the Affordable Care Act.\n\u2212 Excellent oral communications skills with groups and individuals. Strong public\npresentation skills.\n\u2212 The ability to establish and maintain effective working relationships with department\nmanagers, the Civil Service Commission, public officials, employees and their\nrepresentatives, job applicants, and the general public.\n\u2212 Management skills including problem analysis and decision-making, strategic and\nproject planning and organizing, interpersonal sensitivity, adaptability/flexibility, tolerance\nfor ambiguity, stress tolerance, maintenance of composure, time management and the\nability to solve problems with and for individuals and groups.\nSkills in:\n\u2212 Using spreadsheets, word processing, and database management software.\nExcellent writing skills for reports, correspondence, case summaries, policies, findings of\nfact, class specifications, test construction, and other human resources applications.\nCommunicating tactfully with superiors, peers, other government agency representatives\nand the general public;\n\u2212 Excellent oral communications skills and the ability to establish and maintain effective\nworking relationships with department managers, the Civil Service Commission, labor\nrepresentatives, public officials, employees, job applicants, and the general public, as\nwell as the Human Resources staff.\nAbility to:\n\u2212 Participate in and contribute to the development, implementation and administration of\ncomprehensive employee and labor relations programs.\n\u2212 Represent the City effectively in dealings with employees and employee organization\nrepresentatives on a variety of labor relations and collective bargaining issues.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Prepare clear, concise accurate and persuasive reports, correspondence, analytical\nstudies and other written materials.\n\u2212 Research, both conceptual and statistical, and writing skills for policies, reports, and\nother documents in support of the development and enhancement of the City's personnel\nsystem.\n\u2212 To explain and interpret for others complex guidelines, codes, regulations, policies and\nprocedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2022 correctable visual acuity to read a computer screen and a typeset page;\n\u2022 fine finger dexterity to manipulate computer keyboard and mouse; and\n\u2022 ability to talk and hear sufficiently to serve internal and external clients.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Works in an environment with frequent interruptions. May be exposed to highly\nstressful situations and individuals who are angry or hostile. Travel to and from City facilities on a\ndaily basis is required. Some travel to professional meetings required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in Human Resources, Business Administration, Public Administration\nor a related field required. Master\u2019s degree preferred.\n\u2212 Four years of experience in a comprehensive human resources program in a unionized\nenvironment with progressively responsible experience in labor relations and\nnegotiations.\n\u2212 Two years of supervisory or lead experience preferred.\nOR\n\u2212 Equivalent combination of education and experience as a Human Resources Analyst,\nSenior Human Resources Analyst or equivalent position providing oversight in labor\nrelations.\nAND\n\u2212 Demonstrated experience and ability in analytical research and labor contract costing.\n\u2212 Relevant experience with a public sector employer preferred.\n\u2212 Professional in Human Resources or Senior Professional in Human Resources\n(PHR/SPHR) designation preferred.\nNECESSARY SPECIAL REQUIREMENT:\nEmployment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: K. Luxtrum REVIEWED BY:\nA. Sullivan Camille Gatza\n12/14 Interim Human Resources\nDirector"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Office Assistant", "Job Title": "Human Resources Office Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HROfficeAssistant.pdf", "SharePoint List ID": "571", "Salary Grade": "E1-5", "pdf_url": "https://cob.org/wp-content/uploads/HROfficeAssistant.pdf", "pdf_file": "HROfficeAssistant.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Office Assistant E-PLAN\nSG:E1-5\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:PP\nJOB SUMMARY:\nProvides direct administrative assistance to Human Resources Services staff. Serves as initial\ncontact for employees and visitors to Human Resources. Provides customer service and clerical\nsupport including telephone and reception duties, handling mail, assisting visitors and providing\ninformation regarding department policy and procedures, making travel arrangements, tracking\nexpenditures and accounts receivable/payable, and ordering supplies.\nSUPERVISORY RELATIONSHIPS:\nReports to the Human Resources Director or designee. Works under general supervision and the\nguidance of applicable federal and state employment regulations, collective bargaining\nagreements, Civil Service rules and City and departmental policies and procedures. May receive\nwork assignments and technical guidance from professional staff.\nESSENTIAL FUNCTIONS:\n1. Provides exceptional internal and external customer service. Greets customers both in\nperson and over the phone, acts as primary customer service contact and actively seeks\nto match customer needs quickly and cheerfully with the appropriate Human Resources\nservices and staff.\n2. Provides administrative support for Selections and Recruitment. Inputs recruitment\ninformation, scores and candidate materials in the online recruitment system. Receives\nand responds to inquiries from candidates within scope of knowledge and authority or\nrefers to the appropriate staff member.\n3. Provides administrative support for the Classification and Compensation program.\nAssists with routine posting of classification specifications, job descriptions and salary\ninformation to City websites and databases.\n4. Prepares A/P bills for payment. Reviews invoices for accuracy and enters payment\ninformation into applicable finance software. Provides receipt management for monthly\nCity credit card reconciliation. Assigns applicable account code for approval and enters\nin credit card software application.\n5. Prepares and compiles commission agenda packets, mails to commissioners, confirms\nQuorum will be met. Composes and publishes minutes for commissions and staff\nmeetings.\n6. Performs data entry, indexing and verification of data entered into electronic filing\nsystem. Works collaboratively with ITSD to make and implement necessary system\nmodifications for efficient use of the system.\n7. Performs New Employee Orientation for Regular Non-Benefited Employees. Assists new\nemployees in completing all required documentation for employment. Provides brief\noverview of relevant work rules, policies and labor contracts. Facilitates video training.\n8. Schedules appointments, meetings and use of facilities. Makes travel arrangements,\nprepares and submits reimbursement requests when necessary.\n9. Coordinates human resources and labor relations records management system\nincluding personnel and administrative files. Pulls files, routes documents and maintains\nfiling systems to include: creating, organizing, updating, indexing, maintaining and\npurging files and preparing records for archival transfer.\n10. Maintains and orders Human Resources Department office supplies as needed or as\nrequested by individual staff; assesses need and prepares options for departmental\nequipment, e.g. copier, printers etc.\n11. Collects, sorts, opens and distributes mail to appropriate individuals.\nADDITIONAL WORK PERFORMED:\n1. Assists with balancing workload among Department employees by providing backup and\nclerical assistance as required.\n2. Composes, edits, transcribes and prepares a variety of documents, correspondence,\nschedules, applications, reports, notices and/or forms which includes preparing\ndocuments for review and signature and preparing and mailing informational letters;\ngathers, organizes and copies documents, as assigned.\n3. Enters, verifies and updates data in various spreadsheets and databases; searches,\nretrieves, corrects and compiles reports as needed.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 General knowledge of office practices and procedures as well as automated office\nsystems including telephones, intercoms, and other office equipment.\n\u2212 Working knowledge of principles and practices of human resources.\n\u2212 Some knowledge of federal, state and local program-related codes and regulations,\npolicies and procedures.\nSkill in:\n\u2212 Effective oral and written communications skills.\n\u2212 Competent in use of standard computer software programs such as word processing,\nspreadsheet and email software.\nAbility to:\n\u2212 Communicate effectively and interact with other employees and the public using tact,\ncourtesy, and good judgment.\n\u2212 Use appropriate judgment in interactions with challenging or angry individuals.\n\u2212 Multi-task and work with a high degree of accuracy and attention to detail in an\nenvironment of frequent interruptions.\n\u2212 Work independently, stay on task and adhere to identified priorities.\n\u2212 Understand and execute verbal and written instructions, policies and procedures.\n\u2212 Maintain confidentiality of sensitive information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Occasionally transport objects weighing up to 25 pounds and infrequently to\noccasionally transport objects weighing up to 40 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Environment includes a customary range of noise and other distractions with low\neveryday risks working around standard office equipment. This is a sedentary position with\nminimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED) required.\n\u2212 Two (2) years of general office or human resources related experience or post-\nsecondary training related to office support functions required.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: K. Johnson REVIEWED BY:\nA. Sullivan Elizabeth Monahan\n01/2020 Human Resources Director"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Senior Analyst", "Job Title": "Human Resources Senior Analyst", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRSeniorAnalyst.pdf", "SharePoint List ID": "564", "Salary Grade": "E2-8", "pdf_url": "https://cob.org/wp-content/uploads/HRSeniorAnalyst.pdf", "pdf_file": "HRSeniorAnalyst.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Senior Analyst E-PLAN\nSG:E2-8\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms professional and analytical duties in several Human Resources functional areas. Serves as\nteam lead for assigned collective bargaining agreements and represents the City in advising managers\nand staff on employee relations, contract/policy interpretation and related human resources matters.\nProvides advice and consultation on disciplinary and grievance matters including responding to and\nresolving employee and bargaining unit grievances and difficult employee relations issues. Represents\nthe City in formal hearings. Conducts analyses and participates in developing bargaining strategies and\nagreements on behalf of the City. Serves as chief spokesperson, or City advisor to chief spokesperson,\nduring negotiations of assigned labor agreements.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Manager. Work is performed under general supervision and the\nguidance of applicable federal, State and local statutes, regulations, policies, procedures, Civil Service\nand contractual agreements. Coordinates work with other Human Resources Analysts. May serve as\nlead on assigned projects, including assigning work to project team members, providing feedback and\ninput into performance appraisals.\nESSENTIAL FUNCTIONS OF THE JOB:\nLabor Relations\n1. Participates in the development of strategy for labor contract negotiations; researches and\ndevelops contract proposals; identifies City bargaining and unit issues and interests; advocates\non behalf of the City's interests.\n2. When designated as lead spokesperson, negotiates, or assists in negotiating collective\nbargaining agreements on behalf of the City, including developing Letters of Agreement and\nMemorandum of Understanding.\n3. Takes the lead in administering assigned public safety collective bargaining agreements;\nprovides interpretation of labor contract terms and requirements to managers and employees;\nadvises and provides assistance to the City on sensitive and difficult employee or labor relations\nmatters, including grievances and arbitration procedures and processes. Assists City in\nnegotiation and settlement of issues.\n4. Researches and supports City preparation and response to interest and other arbitration; may\nbe requested to go to arbitration hearings, Public Employees Relations Commission (PERC) or\ncourt.\nHuman Resources Senior Analyst Page 2\nAccount Manager\n5. Serves as Human Resources Account Manager for assigned departments; advises managers\nand supervisors on employee relations processes to ensure compliance with rules, policies and\nprocedures; researches and develops recommendations regarding employee relations\nprocedures, issues and cases; assists in the resolution of disputes through a variety of\nresolution options; advises managers and supervisors on discipline, employee performance and\nother related personnel issues.\n6. Develops and maintains effective working relationships with stakeholders, including Executive\nOffice, City Council, and assigned City departments.\n7. Researches and interprets federal, state and City policy and other laws, rules and regulations\nrelated to human resources and advises management and employees on policies, laws, rules\nand regulations that may affect their operations.\nADDITIONAL WORK PERFORMED:\n1. Perform all the duties of the Human Resources Analyst.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge in:\n- Principles and practices of labor relations, including negotiations and contract administration\npractices, and developing human resources trends, especially as they apply to the areas of\nemployee and labor relations.\n- Principles and practices and techniques of public personnel administration, including\nrecruitment, testing and selection, classification, compensation, EEO/affirmative action,\nemployee relations, employee development and performance planning and appraisal.\n\u2212 Working knowledge of federal and State employment and labor law, Civil Service Rules, and\nCity human resources policies and procedures and the ability to interpret and explain to others\ncomplex guidelines, codes, labor contracts, regulations, policies and procedures.\nSkill in:\n\u2212 Using spreadsheets, word processing, and database management software.\n\u2212 Excellent writing skills for reports, correspondence, case summaries, policies, findings of fact,\nclass specifications, test construction, and other human resources applications.\n\u2212 Communicating tactfully with superiors, peers, other government agency representatives and\nthe general public.\n\u2212 Excellent oral communications skills with groups and individuals. Strong public presentation\nskills.\n\u2212 Management skills including problem analysis and decision-making, strategic and project\nplanning and organizing, interpersonal sensitivity, adaptability/flexibility, tolerance for ambiguity,\nstress tolerance, maintenance of composure, time management and the ability to solve\nproblems with and for individuals and groups.\nAbility to:\n\u2212 Participate in and contribute to the development, implementation and administration of\ncomprehensive employee and labor relations programs.\nHuman Resources Senior Analyst Page 3\n\u2212 Represent the City effectively in dealings with employees and employee organization\nrepresentatives on a variety of labor relations and collective bargaining issues.\n\u2212 Establish and maintain effective working relationships with department managers, the Civil\nService Commission, public officials, employees and their representatives, job applicants, the\ngeneral public and Human Resources staff.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Prepare clear, concise accurate and persuasive reports, correspondence, analytical studies and\nother written materials.\n\u2212 Conduct research, both conceptual and statistical, and writing skills for policies, reports, and\nother documents in support of the development and enhancement of the City's personnel\nsystem.\n\u2212 Explain and interpret for others complex guidelines, codes, regulations, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation.\nWorks in an environment with frequent interruptions. May be exposed to stressful situations and\nindividuals who are angry or hostile. Travel to and from City facilities on a daily basis required. Some\ntravel to professional meetings required. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in Human Resources, Business Administration, Public Administration or a\nrelated field.\n\u2212 Four years of experience in a comprehensive human resources program in a unionized\nenvironment.\n\u2212 Three years of progressively responsible experience in public safety labor relations and\nnegotiations. Experience as lead spokesperson preferred.\nOR\n\u2212 Bachelor's degree in Human Resources, Business Administration, Public Administration or a\nrelated field.\n\u2212 Three years of experience as a Human Resources Analyst at the City of Bellingham.\n\u2212 Three years of experience in labor relations and negotiations as second chair at the City of\nBellingham.\nAND\n\u2212 Demonstrated experience and ability in analytical research and labor contract costing required.\n\u2212 Professional in Human Resources or Senior Professional in Human Resources (PHR/SPHR)\ndesignation preferred.\n\u2212 Experience in classification/compensation preferred.\nHuman Resources Senior Analyst Page 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: K. Luxtrum REVIEWED BY:\n2/15 KayCee Luxtrum\nHuman Resources Manager"}
{"Department": "Information Technology Services", "Job Title Sort": "Information Technology Office Assistant", "Job Title": "Information Technology Office Assistant", "Classification": "Office Assistant III", "Bargaining Unit": "Union:1937", "Published File Name": "ITOfficeAssistantIII.jd.pdf", "SharePoint List ID": "410", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/ITOfficeAssistantIII.jd.pdf", "pdf_file": "ITOfficeAssistantIII.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Information Technology Office Assistant UNION:1937\nSG:107\nCLASS TITLE: Office Assistant III CS:Y\nFLSA:Y\nDEPARTMENT: Information Technology Services EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of tasks in response to administrative service desk requests such as\nbasic and intermediate web editing and web page creation, correcting broken links on\nthe City\u2019s public and internal web sites, scanning and uploading documents and, data\nentry and migration. Operates and performs basic maintenance on high-speed\nproduction scanner. Performs intermediate to advanced level word processing tasks\nusing Microsoft Word and other forms tools. Assists the Accounting Technician with data\nentry tasks for the financial system. Performs check-printing support services.\nPerforms receptionist duties including greeting visitors and answering, screening and\ndirecting incoming phone calls. Routes calls to voicemail or takes messages for\nInformation Technology Service Department staff. Answers Service Desk phone calls\nand assigns technical service desk requests to the appropriate IT staff member based\non established procedures.\nSUPERVISORY RELATIONSHIPS:\nReports to the ITSD Director. Works under general supervision and in accordance with\nCity and departmental policies and procedures.\nESSENTIAL FUNCTIONS:\n1. Performs intermediate to advanced level word processing tasks for City\nDepartments using Microsoft Word and other forms tools such as FoxIt and\nCognito Forms. Enters and edits text, control and format codes; uses system\nutility software to store and retrieve materials. Creates tables, forms, mail\nmerges, and troubleshoots existing templates and macros.\n2. Provides support and training to City staff on use of forms, PDF editing, and\nother commonly used office software. Updates content in various systems and\ndatabases.\n3. Reviews and proactively resolves service desk requests for basic and\nintermediate administrative tasks. Performs web editing, including changing text\non pages, fixing broken links, utilization and maintenance of tables, preparing\nPDFs, creating web pages and content assembly, HTML editing and assisting\nwith Service Desk tickets from other web editors. Assists in teaching City staff to\nedit web pages, as assigned. Performs data migration and data entry; updates\nbasic system data, corrects broken links on the City\u2019s public and internal\nwebsites and scans and uploads documents. Routinely uses a variety of software\nsystems and tools.\n4. Provides front-desk reception and serves as primary phone receptionist,\nanswering, screening, and directing incoming calls. Routes calls to voicemail or\ntakes messages for all ITSD staff. Answers Service Desk phones and directs\ncalls as needed.\n5. Performs production scanning, operating optical character scanner. Converts\ndocument materials to digital using a high-resolution scanner to create digital\ndocuments or collections. Prepares paper documents for passing through the\nscanner, scans paper, adjusts settings, cleans scanner parts, and completes\nother related scanning functions. Reviews scans for quality purposes prior to\ndestruction of source documents.\n6. Standardizes and finalizes formatting for all policies and procedures and readies\nfor the Policies and Procedures database on City Intranet. Posts talking points\nper policy developer and notifies all or departmental employees through the\nIntranet Announcement page and email. Guides policy developers through the\nfinalization process.\n7. Provides general office support for the department including answering general\nquestions of department and City staff and ordering office supplies. Schedules\nITSD meeting rooms as requested by City departments and general public. Sets\nup and schedules training programs including web registration for classes on\nStaff Central.\n8. Assists with intermediate to advanced data entry tasks for payroll and financial\nsystems including timekeeping, accounts payable functions, contracts, and\npurchase requests. Performs check printing support services that have been\ninitiated by accounts payable for payroll, pension and payroll accounts payable;\nprepares and sends audit report to Finance and Payroll.\n9. Moderates public meetings utilizing web conferencing software as assigned;\nprovides basic and intermediate support on software use.\nADDITIONAL WORK PERFORMED:\n1. Provides general backup support for the ITSD Accounting Technician as\nassigned.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n- Working knowledge of computer software usage to include file management,\nword processing software (including templates and macros), and other MS Office\nSuite products.\n- Standard and business English usage, punctuation, spelling, grammar and\nformat.\nSkill in:\n- Excellent verbal, written, interpersonal and customer service skills to\ncommunicate with user departments and with the public for effective problem\nsolving and task prioritization.\nAbility to:\n- Use a variety of administrative and standard IT operating software systems such\nas service desk ticketing systems, forms management systems, scanning and\ndocument management, payroll, budget, purchasing, Intranet, web editing, etc.\n- Multi-task using a variety of inputs, while also adhering to administrative\ndeadlines and providing quality customer service.\n- Gain familiarity with City operations and departmental personnel sufficient to\nsuccessfully prioritize and complete a wide variety of support tasks.\n- Understand content and purpose of source documents, recognize errors and\nmake appropriate corrections.\n- Ability and willingness to learn new applications and techniques.\n- Operate a variety of equipment including computers, iPads and tablets,\nscanners, printers, copy machines, mobile phones, and current electronic\ndevices.\n- Use standard QWERTY and 10-key functions of computer terminal keyboard.\n- Add, subtract, multiply, divide, and compute percentages with accuracy using\nstandard calculating tools.\n- Work independently with a minimum of supervision.\n- Learn about procedures and systems from a variety of technical staff.\n- Maintain consistent and punctual attendance.\n- Maintain the absolute confidentiality of sensitive files, data and materials\naccessed, discussed, or observed while working with City staff.\n- Ability and willingness to demonstrate the Public Service Competencies of\nService orientation; Results orientation; and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job including:\n- Visual acuity to read a computer screen and a typeset page;\n- Fine finger dexterity to operate a computer keyboard and mouse, etc.;\n- Occasionally lift up to twenty (20) pounds for office supplies.\nWORKING CONDITIONS:\nWork is performed in an office setting. Position has limited public contact, but frequently\ninteracts with co-workers and other City staff. Environment includes a high range of\nnoise and other distractors with everyday risks working around computer equipment and\nstandard office equipment. An elevator is available to facilitate movement from floor to\nfloor.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of progressively responsible clerical experience. Must include\nintermediate utilization of computer software, including MS Office Suite, word\nprocessing, data entry/retrieval, spreadsheet, and file maintenance.\n- Word processing and computerized recordkeeping experience required.\n- Typing at 45 wpm NET required.\n- Web editing experience preferred\n- 10 \u2013 key by touch preferred.\n- An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal convictions check and local\nbackground check.\nPREPARED BY: L. Hill REVIEWED BY:\nC. Lord Marty Mulholland\n9/07 ITSD Director\nREVISED BY: M. Mulholland\nH. Pederson\nA. Sullivan\n12/17\nE. Weinberg\n04/21"}
{"Department": "Information Technology Services", "Job Title Sort": "Information Technology Services Director", "Job Title": "Information Technology Services Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "ITInfoTechnologySvcsDirector.pdf", "SharePoint List ID": "67", "Salary Grade": "E-DH-C", "pdf_url": "https://cob.org/wp-content/uploads/ITInfoTechnologySvcsDirector.pdf", "pdf_file": "ITInfoTechnologySvcsDirector.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Information Technology Services Director E-PLAN\nSG:E-DH-C\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides leadership, direction, and general administrative oversight to the City department and\nemployees responsible for the development, maintenance and operation of technology services in\norder to support effective public service delivery. Services include technology planning, business\napplications support, GIS administration, network services and administration, security program\nmanagement, desktop/mobile systems support, telephone systems support, television station\noperations, and web services coordination. Work involves significant engagement with the Executive\nand other City departments and public involvement with elected officials, other policy makers, and\ncitizens. Serving as a member of the City\u2019s senior management team, collaborates with the Executive\nand other City departments on strategy and policy to ensure that the City\u2019s mission and core values are\nincorporated into operational activities and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Works independently under general guidance from the Mayor or designee to\nensure coordination of objectives and priorities of the Mayor and Council. Supervises staff directly or\nthrough assigned managers. Works under City's policies, procedures, municipal code, and various\nstate and federal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Planning: Responsible for long- and short-range planning of the City's technology infrastructure\nand services including disaster/recovery planning. Coordinates with City departments and\nthrough the Systems Steering Committee (SSC) to establish priorities for work to be\naccomplished by the Department.\n2. Fiscal Management: Develops and administers departmental operating budget and city capital\nbudgets related to enterprise technology/telecommunications projects. Develops and\nadministers citywide internal services funds including computer infrastructure replacement and\ntelecommunications funds. Develops procurement plans and budget monitoring strategies\nbased on the city\u2019s mix of technology applications and maintenance agreements.\n3. Policy and Standards Development: Develops and maintains Department and City-wide policies\nrelated to technology and security, maintaining and ensuring compliance. Develops standards\nand procedures for information technology and security used throughout the City.\n4. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Responsible\nfor departmental personnel including position management, work assignments, hiring, training,\nsafety, performance appraisal and discipline. Ensures compliance with labor agreements, City-\nwide and Department policies, and state and federal laws and regulations.\nInformation Technology Services Director Page 2\n5. Security: Leads the City\u2019s efforts to protect the confidentiality, integrity, and availability of City\nsystems and data. Directs the implementation of priority security controls. Establishes and\nmaintains security policies, procedures, and standards. Ensures compliance with regulatory\nstandards and security policies and standards. Reviews technology-related purchasing\ncontracts for compliance with security standards and best practices. Develops incident response\npolicies and procedures. Oversees, directs, and/or responds to audits, risk assessments, and\nthreat information.\n6. Senior Management Team: Provide information and advice to the Mayor and City Council on\nstrategic use of technology and accomplishment of City goals and objectives. Participates in\norganization-wide strategic planning. Coordinates the Department\u2019s activities with those of other\nCity departments to ensure a consistent approach toward common projects and interests and\nthe cost-effective delivery of services.\n7. Systems Steering Committee: Chairs the System Steering Committee (SSC) to recommend\nCity-wide technology initiatives, priorities, and policy; to recommend levels of funding and\nfunding sources for Information Technology Services Department (ITSD) services; to\nrecommend allocation plans for ITSD staff and technical resources; to propose policy, standards\nand procedures for review and approval; to review and report progress toward defined goals;\nand to evaluate and report to SSC and systems teams on new technologies.\n8. Cable Franchise Administrator: Serves as liaison to cable television providers; coordinates\ncommunity assessments; serves as project manager for franchise renewals; monitors reports\nand financial data for compliance.\n9. Network Services and Management: Oversees operation and maintenance of the City-wide\nLAN/WAN network, including backup & recovery, cabling, data center/colocation management,\nfirewall administration, integration and connectivity with multiple disparate networks, internet-\nrelated services, security monitoring, server administration, storage management, switching and\nrouting, and vulnerability management.\n10. Business Applications Support: Responsible for the systems analysis, design, software\nengineering/re-engineering and support work for mission critical business software, including\nfinancial, human resources, and payroll systems. Responsible for database administration and\nmanagement. Responsible for e-mail systems security and administration.\n11. GIS Administration: Responsible for planning, services administration, technical coordination,\nand support for a highly integrated enterprise GIS based on the ESRI platform.\n12. Telecommunications Management: Plans, develops, acquires, implements, controls and\nevaluates the City's telecommunications system including departmental billings and cost\nallocations.\n13. Technical Services/Service Desk: Responsible for desktop/mobile systems planning and\nsupport, project management and consultation services to departments regarding software\ninstallation, use, purchase planning, and support. Responsible for mobile device management,\nmulti-factor authentication systems, and O365-based systems. Oversees service desk program.\n14. Television Services: Oversees operations of government/education television channel, including\nfilming, content coordination, video production, and broadcast services.\n15. Web/Internet Services: Provides webmaster/coordination services to all City departments;\nprovides technical services, application implementation services, and applications development\nInformation Technology Services Director Page 3\nservices related to web-based applications both internal and external.\n16. Training: Responsible for the development and implementation of City-wide staff training in\ncomputer, telecommunication and network services through Departmental trainers or consultant\ncontracts. Support effective onboarding process to include policy awareness and security\ntraining to new employees.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n- Contemporary computerized information systems technology including document storage &\nretrieval, imaging, computer software and hardware, data, video and voice communications\nequipment and systems, and sources of current information in the field.\n- Computer system development methodology.\n\u2212 Data base design, SQL programming language, client/server technology, systems analysis and\ndesign.\n\u2212 Business systems, including accounting, finance and budget development and analysis.\nSkill in:\n\u2212 Strong management skills including leadership, supervisory skills, management control,\nproblem analysis and decision-making, planning and organizing, interpersonal sensitivity,\nadaptability/flexibility, stress tolerance and time management.\n\u2212 Excellent oral communication skills including public presentation skills.\n\u2212 Excellent writing skills for presentation of reports, policies and organizational communications.\n\u2212 Excellent project management skills.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects, and strategies.\n\u2212 Develop and implement effective long-term plans and programs.\n\u2212 Obtain a working knowledge of City department operations, procedures, and processes, plus\npertinent federal, state and local regulations.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nInformation Technology Services Director Page 4\nWork is performed primarily in an office setting subject to frequent interruptions and includes remaining\nstationary for extended periods of time. May be exposed to highly stressful situations and individuals\nwho are irate or hostile; may be subject to long hours due to attendance at City Council and Committee\nmeetings and other responsibilities required at this executive level. Flexibility to work evening and\nweekend hours and occasional overnight travel to conferences and training sessions required. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in computer science, public administration, business, or other related field.\n- Seven years of progressively responsible experience in information technology including three\nyears in a management position.\n- Significant record of accomplishment in improvement of service delivery and teamwork in a\nmunicipal environment preferred\n- An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\n8/93 Seth Fleetwood\nMayor\nREVISED BY: Felix Anderson 6/95\nFA/Steve Mahaffey 6/97\nM. Mulholland/KH 1/06\nA.Sullivan 12/12\nM. Mulholland/AS 6/21"}
{"Department": "Library", "Job Title Sort": "Interlibrary Loan Specialist", "Job Title": "Interlibrary Loan Specialist", "Classification": "Library Specialist 1", "Bargaining Unit": "Union:1937", "Published File Name": "LIInterlibraryLoanSpecialist.jd.pdf", "SharePoint List ID": "127", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/LIInterlibraryLoanSpecialist.jd.pdf", "pdf_file": "LIInterlibraryLoanSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Interlibrary Loan Specialist UNION:1937\nSG:106\nCLASS TITLE: Library Specialist 1 CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nProvides effective and efficient interlibrary loan service for Bellingham Public Library patrons and other\nlibraries. Performs research to locate library materials requested, arranges loans of materials to and\nfrom other institutions, and returns materials to lending institution. Interacts closely with other\ninstitutions, requiring knowledge of the interlibrary loan protocols and policies of other institutions, the\nability to work independently and be accountable for borrowed and lent materials. Performs public\nservice work.\nSUPERVISORY RELATIONSHIPS:\nReports to the Head of Circulation. Works independently under general supervision and the guidance\nof City and departmental policies and procedures. May receive daily assignments from higher\nclassified staff. Provides day-to-day direction to Pages and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Processes interlibrary loan requests \u2013 borrowing for our patrons and lending to other libraries:\n\u2212 Receives requests for items not in our collection. Performs an in-depth search, utilizing\nvarious library, OCLC (Online Computer Library Center) and world-wide sources. Uses\nbibliographic search techniques to locate requested materials. Verifies interlibrary loan\nrequests for accuracy.\n\u2212 Prepares and transmits requests to other libraries via OCLC, and other library catalogs (via\nInternet), telephone, mail, email, or FAX using knowledge of interlibrary loan policies and\nprotocols.\n\u2212 Receives requested material, verifies item for accuracy, and prepares item for patron.\nUpdates patron accounts with the interlibrary loan fees, titles of items and due dates.\nNotifies patrons of availability.\n\u2212 Receives requests, electronically and manually, from other libraries to borrow Bellingham\nPublic Library materials. Verifies in our holdings the availability of the item. Processes\npaperwork and material to be loaned to requesting library.\n2. Maintain interlibrary loan statistics\n3. Trains and provides daily direction to other staff in interlibrary loan functions, as needed.\n4. Supervises the payment of invoices for interlibrary loan charges and fees by our patrons.\nSubmits billing invoices to borrowing libraries for lost interlibrary loan items.\nLIInterlibraryLoanSpecialist.jd.doc\nInterlibrary Loan Specialist Page 2\n5. Performs public service desk duties such as checking library materials in and out, inspecting\nmaterials for damage, issuing borrower's cards, answering phones, referring patrons to other\nLibrary areas and collecting fees.\nADDITIONAL WORK PERFORMED:\n1. Serves as part of the Circulation Support Team to provide backup for various functions.\n2. Sorts daily mail delivery.\n3. Performs any duties within the Library Specialist 1 or lower classification and other duties of a\nsimilar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of library policies as they relate to interlibrary lending.\n\u2212 Current documentation for interlibrary loan databases, applications and upgrades.\n\u2212 Web-based research procedures and communication techniques.\n\u2212 Filing systems and the ability to maintain accuracy.\n\u2212 General knowledge of the library collection.\nSkills:\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs and concerns of children and\nadults.\n\u2212 Excellent oral communication skills.\nAbility to:\n\u2212 Read, understand and apply the policies, procedures and protocols for Interlibrary Loan of the\nAmerican Library Association, OCLC, and the Bellingham Public Library.\n\u2212 Proficiently use the Bellingham Public Library online catalog, OCLC database, other\nbibliographic tools, and Internet search engines.\n\u2212 Communicate with patrons, co-workers, and others using courtesy, tact, and good judgment.\n\u2212 Remain calm and effective when dealing with disruptive behavior.\n\u2212 Plan and organize workload effectively, with accuracy and attention to detail\n\u2212 Work independently, set own priorities, devise own work methods and follow general library\nprotocols and procedures.\n\u2212 Motivate, train, organize, prioritize and supervise.\n\u2212 Be flexible and work with frequent interruptions.\n\u2212 Perform complex duties with little or no direction given.\n\u2212 Operate computer terminal for input and retrieval of data, and a variety of other standard office\nequipment.\n\u2212 Develop and maintain statistical data.\n\u2212 And willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nLIInterlibraryLoanSpecialist.jd.doc\nInterlibrary Loan Specialist Page 3\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. The\nwork station may be shared with other staff. Frequent walking, lifting and carrying required. The\nemployee is required to use hands and small tools to prepare materials for shipping and to open\npackages and boxes. Environment includes a normal range of noise and other distractions working\naround specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of post secondary course work preferably in library science or library technology with\ncourse work in cataloging preferred. Bachelor\u2019s degree preferred\n\u2212 One year of experience in a library support position.\n\u2212 Experience with interlibrary loan procedures, systems and policies preferred.\n\u2212 OR equivalent combination of education and/or experience that provides the applicant with the\nnecessary knowledge and skills.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass Washington State adult/child abuse records and must pass criminal conviction\nchecks prior to hire.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings, weekends and holidays.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/07\nREF:LIInterLibraryTech.jd.doc\nLIInterlibraryLoanSpecialist.jd.doc"}
{"Department": "Information Technology Services", "Job Title Sort": "IT Senior GIS Analyst", "Job Title": "IT Senior GIS Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITSrGISAnalyst.jd.pdf", "SharePoint List ID": "507", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/ITSrGISAnalyst.jd.pdf", "pdf_file": "ITSrGISAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior GIS Analyst UNION:231\nSG:6\nDEPARTMENT: Information Technology CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms a wide variety of advanced business process, analysis and coordination functions to\nimplement and maintain the integration and functionality of an enterprise Geographic Information\nSystem (GIS). Provides technical consultation, application development and business solutions to\ndepartments and workgroups throughout the City. Develops and designs databases, scripts and\napplications.\nProvides management, quality control, delivery and utilization of GIS information services. Performs\na variety of advanced analytical and geo-processing functions to create, maintain, and retrieve data\nfrom the City's GIS. Develops and monitors GIS data quality control and update requirements to\nensure proper data integration with other business systems. Develops and maintains data\nstandards and procedures. Coordinates and reviews GIS data collection and mapping processes,\nand conducts training\nWork is characterized by the incumbent's leading role in acquisition, implementation, and both\ntechnical and business-based support of GIS in a complex enterprise environment. Includes\nnegotiation of contracts, coordination with business system vendors relying on GIS for\nimplementation, integration and training, assisting users in developing systems and/or specifying\nchanges, writing and/or specifying conversions.\nSUPERVISORY RELATIONSHIPS:\nReports to the Information Technology Services Department GIS Manager. Works under general\nsupervision and the guidance of City and Departmental policies, procedures, protocols, and\ntechnical standards. Provides technical leadership and direction to lower level GIS staff in all\ndepartments. May supervise GIS interns within the Information Technology Services Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Designs, develops and administers the City's Intranet/Internet GIS mapping and data\npublishing applications (Esri Platform, Latitude Geographics/Geocortex platform, custom\napplications). Administers the cartographic design of and delivery of mapping feature\nservices for ArcGIS Server and other integrated business systems according to industry best\npractices. Manages and streamlines update processes and administers business integration\nrequirements for ArcServer based tools.\n2. Provides high quality, detailed consultation, technical support and troubleshooting for key\nCity GIS-related applications, including working with vendors. Evaluates current procedures,\nworkflows, and problems, and recommends changes and improvements. Trains and\nsupports City staff in the use and applications of GIS data viewing software and associated\ninformation, including a wide range of technical and non-technical employees using the GIS\nto perform analysis, complete inventories, and compile reports and studies.\n3. Designs and administers multiple GIS spatial databases (enterprise geodatabases) using\nESRI/SDE, SQL Server, ArcGIS Server/Portal and other online data management tools.\nDesigns, prepares and coordinates logical data models, definition structures, standards,\nprocedures and documentation for the GIS and related/integrated systems or software\napplications. Coordinates, assists, and trains clients or subordinates in proper use and\nmanagement of geospatial data, including maintenance of data quality assurance and\nquality control standards. Prepares and maintains the documentation of the GIS databases\n(including metadata), procedures and business data integration requirements.\n4. Develops and updates data models, scripts, interfaces and programs in support of\nimporting/exporting and manipulation of GIS data between various software systems and/or\nbusiness applications. Writes scripts that automate daily or weekly processes to maintain\nthe integrity of the GIS data. Receives feedback from users, tests, troubleshoots, and\nrepairs scripts as necessary.\n5. Designs and develops GIS and related application procedures and programs as required;\ntests procedures and programs to ensure that desired results are achieved; makes\nnecessary changes to correct deficiencies. Researches and provides recommendations on\napplication development software, add-ins and components. Uses scripting and markup\nlanguages as needed to automate tasks. Writes and modifies scripts to use occasionally or\non a nightly basis. This includes Python, SQL, JavaScript, XML, HTML, CSS, JSON, C++,\nC#, Arcade.\n6. Develops and maintains workflows and reports (example: Land Parcel Report), that\nautomate/guide users through processes and generate reports that integrate data from GIS\nand City business systems, using ESRI, Geocortex, and SQL Server tools.\n7. Administers GIS system updates and configurations settings to ensure optimum system\nperformance and security. Administers the GIS software licensing to ensure proper and\nefficient deployment, accessibility and license utilization. Monitors system performance and\nlogs to troubleshoot and proactively adjust configuration settings to maximize GIS system\nperformance, availability, and security.\n8. Acts as project lead for implementing business and analytical support to business system\nintegration with the GIS systems. As project leader, chairs meetings and/or committees,\nprepares agendas, and coordinates project activities, including negotiation of contracts and\ncoordination with business system vendors relying on GIS for implementation.\nCommunicates project recommendations and/or status to City leaders at all levels of the\norganization. Identifies key business requirements, writes and produces GIS business\nfunctional specifications and work flow to meet the needs of the new business process or\nsystem. May provide explanation of research, determinations, analysis methods and\ndeliverable materials in private and public meetings.\n9. Coordinates and provides support for special mapping and data analysis projects and\nservices for other City departments, outside agencies, the public, private developers, and\nconsultants.\nI.T. Senior GIS Analyst (2)\nADDITIONAL WORK PERFORMED:\n1. May direct lower level GIS staff, interns, volunteers, extra labor or temporary employees\nincluding training, prioritizing, and reviewing work. May supervise GIS interns. Performs\nquality assurance review in GIS mapping performed by directed staff.\n2. May participate in the development of GIS mapping, presentation and data collection\nstandards as a technical and business resource to ensure uniformity and compatibility in the\ncity GIS mapping system. May coordinate and perform research, data collection and data\nentry for the creation and maintenance of GIS data.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nINTERPERSONAL AND COMMUNICATION\nKnowledge of:\n\u2212 Working knowledge of the functions of City departments, office operations and\ninterdepartmental working relationships.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith clients, vendors and associates.\n\u2212 Working both as a member of a team and as a project leader.\n\u2212 Writing in clear, concise language to produce reports and other required documentation.\n\u2212 Good oral communication skills, including good listening skills, to communicate with\ntechnical and non-technical internal clients.\n\u2212 Good project management skills including communications coordination; time and task\nmanagement with employees at all levels of the organization; budget preparation and\ntracking; and coordination with outside vendors.\nTECHNICAL\nKnowledge of:\n\u2212 Strong knowledge of advanced GIS concepts, geoprocessing functions and techniques, and\nspatial database management procedures. Comprehensive working knowledge of database\nconcepts.\n\u2212 Strong knowledge of GIS process integration with other business systems including server\nprocesses utilizing database and/or cloud server-based processes\n\u2212 Strong demonstrated knowledge of GIS programming and scripting languages including\nPython, SQL, JSON, HTML, CSS.\n\u2212 Windows operating systems, products and concepts involved in the operation of desktop\ncomputers, including Microsoft Office and Adobe products.\n\u2212 Microsoft SQL Server, Structured Query Language (SQL) and its applications with GIS\nanalysis and data/system integration.\n\u2212 The development, configuration and optimization of web mapping services (ArcGIS Server).\n\u2212 Service desk type software to track bugs, tickets, and customer service issues.\n\u2212 Version control software such as GIT or GITHUB.\nI.T. Senior GIS Analyst (3)\nAbility to:\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents.\n\u2212 Expand on technical skills quickly.\n\u2212 Read and comprehend technical manuals and apply the contents to solving software and\nhardware problems.\nPROBLEM SOLVING\nAbility to:\n\u2212 Demonstrated ability to combine knowledge of GIS databases and software with common\nsense and insight in solving problems and making decisions.\n\u2212 Systematically identify and analyze the important dimensions of a problem, determining\npotential causes, obtaining relevant information, and specifying alternate solutions, then\ncarrying out solutions or referring to the appropriate authority.\nORGANIZATION AND MANAGEMENT\nKnowledge of:\n\u2212 Working knowledge of principles and procedures of project coordination.\nSkill in:\n\u2212 Skilled at working independently under pressure and with minimal supervision to solve\nproblems and meet deadlines.\n\u2212 Planning, organizing, decision-making and time management, including the ability to\nappropriately prioritize assignments.\nGENERAL\nAbility to:\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed while working with City staff.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security\npolicies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Ability to occasionally lift weights of up to 15 pounds;\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Ability to see/distinguish colors.\nWORKING ENVIRONMENT:\nWork is performed in an office environment at a computer workstation with long periods of sitting or\nstanding and with frequent visits to customer work sites. Work environment includes a normal range\nof noise and other distractions with low everyday risks working around standard office equipment.\nOccasional overnight travel to conferences and training sessions may be required.\nI.T. Senior GIS Analyst (4)\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree with coursework in cartography, computer science, civil engineering,\ngeography, GIS, or related field.\n\u2212 Technical:\n\u2212 Four (4) years of progressively responsible GIS experience in a complex enterprise setting,\nwith at least 2 years at the analyst level.\n\u2212 At least two (2) years of experience supporting GIS/business process integration in an\nenterprise setting or performing equivalent work.\n\u2212 At least two (2) years of experience installing, maintaining, and operating the Esri platform\n(cloud, server, and desktop) products.\n\u2212 Strong knowledge of industry-standard relational database products such as SQL Server.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement may be required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\n\u2212 Certification as a GIS Professional (GISP) preferred.\nPREPARED BY: D. Burdick REVIEWED BY:\nL. McGowan-Smith Don Burdick, Director\n11/01 Information Technology Services\nD. Burdick/M. Bishop\nL. McGowan-Smith\n2/05\nM. Mulholland\nL. McGowan-Smith\n12/18\nD.Burdick\nA.Sullivan\n11/23\nI.T. Senior GIS Analyst (5)\nI.T. Senior GIS Analyst (6)"}
{"Department": "Information Technology Services", "Job Title Sort": "ITNetworkAnalyst123", "Job Title": "ITNetworkAnalyst123", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITNetworkAnalyst123.jd.pdf", "SharePoint List ID": "489", "Salary Grade": "3/5/7", "pdf_url": "https://cob.org/wp-content/uploads/ITNetworkAnalyst123.jd.pdf", "pdf_file": "ITNetworkAnalyst123.jd.pdf", "text": "Page 1\nCITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Network Analyst I/II/III UNION:231\nSG:3/5/7\nDEPARTMENT: Information Technology Services CS: N\nFLSA: N\nEEO4/SOC:TE/15-1244\nJOB SUMMARY:\nResponsible for support and maintenance of the City\u2019s network and telecommunications systems under\nthe direction of the Network Operations Manager. This includes analysis, design, troubleshooting,\ntesting, implementation, and documentation as well as day-to-day monitoring and maintenance of\nassigned systems and components. Prioritizes the availability, operation, maintenance, and security of\nthe City's computer networks.\nCoordinates moves, additions and changes for network and telecommunications devices and services;\nsupervises contractors and vendors performing installation, repair, and maintenance of network\ninfrastructure, servers, network cabling and related equipment. Performs periodic audits for policy and\nsecurity compliance, maintains accurate documentation and detailed records. Requires extensive\ncommunication and interaction with technical staff related to systems projects and requirements.\nCommunicates with technical staff, departments, and third parties to ensure adherence to technology\nand security standards. Responds to a broad variety of service desk tickets related to network and\ntelecommunications systems.\nSUPERVISORY RELATIONSHIP:\nReports to Network Operations Manager or assigned Supervisor. Works under general supervision and\nthe guidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. Work is periodically reviewed to verify compliance with policies, procedures,\nand standards. May take work direction from Information Technology Services Director and other senior\nstaff. May provide technical guidance and day-to-day direction to lower level staff, volunteers, interns\nand work study students. Supervises vendors, contractors, consultants, project teams, etc. in the\ninstallation, repair, and maintenance of city systems. Network Analyst II/III may be assigned lead\nresponsibility on projects.\nESSENTIAL FUNCTIONS OF THE NETWORK ANALYST I/II:\n1. Proactively oversees and contributes to daily operations of the City\u2019s network to ensure that\nnetwork/telecommunications systems are accessible, usable, and reliable. Performs\nmaintenance, technical/administrative analysis, technical support, training, and provides advice\nin support of network, security, and telecommunications services. Resolve problems through\ninternal resources or through consultation with vendor technical support staff. Communicates\nwith customers and users to research and identify needs to formulate cost effective, long-term\nsolutions and procedures for implementation. Participates in a rotating schedule of on-call\nresponsibilities with other Network Operations staff for citywide after-hours emergency support.\nITNetworkAnalyst123.jd.docx\nPage 2\nResponds to system failures or maintenance and repair emergencies that may occur at any\ntime.\n2. Serves as primary resource responsible for the City\u2019s enterprise backup infrastructure, Anti-\nVirus/MalWare/WebContent Filtering, Citrix remote access gateway, and other remote network\naccess services. Includes extensive patching and upgrade responsibilities. Serves as back-up\nresource or primary resource, as assigned, for other network related systems and services,\nwhich may include LAN/WAN infrastructure, virtual infrastructure management, directory\nservices, enterprise storage management, offsite storage, wireless access, virtual private\nnetworks (VPN), firewalls, intrusion detection and prevention systems, mobility devices, server\nacquisition and setup, data center configuration and services.\n3. Serves or assists as project manager for small to medium size projects or serves as the\ntechnical lead for larger projects related to assigned systems. Responsible for project\ndevelopment, planning, testing, implementation, communication, and training related to\nassigned systems. Develops requests for information (RFI\u2019s) and requests for proposals\n(RFP\u2019s). Reviews bids to ensure that vendors meet minimum requirements, provides analysis of\nsoftware systems, and participates in the software selection process. Prepares and administers\nnetwork/telecommunications project budgets as assigned, performs periodic audits for policy\ncompliance; maintains detailed records. Works closely with department administrative staff to\nmaintain accurate billing, budget, and related records.\n4. Serves as backup resource for administrative, operational, and technical aspects of\ntelecommunications systems which include telephone systems, call accounting, call distribution,\nvoice mail, e911, and related systems and services.\n5. Maintains accurate and comprehensive network/telecommunications system documentation.\nMonitors a variety of system logs to ensure health, performance, and security. Researches and\nmaintains knowledge of current telecommunications, log management, system virtualization,\nnetwork security, network infrastructure technologies and best practices.\n6. Serves as a member of the IT security team responsible for supporting security initiatives in\narea of responsibility, responding to incidents, and providing guidance to all levels of the\norganization. Conducts security reviews of City systems and ensures compliance with security\nstandards. Participates in security incident responses. Conducts computer or network forensics\nto investigate and analyze why a breach or compromise occurred.\n7. Plans, coordinates and carries out significant moves, additions, and changes for\nnetwork/telecommunications devices and services in the City. Configures, patches, upgrades,\nand installs network/telecommunications systems based on customer requirements, or\nsupervises contractors and vendors performing installation, repair, and maintenance of\ntelephone equipment, cabling facilities, and related equipment. Evaluates network performance\nby capturing data to analyze availability and utilization metrics to develop network baselines and\ntroubleshoot problems.\n8. Conducts research, performs analysis and recommends technical solutions for the City related\nto network, telecommunications and security systems and implements solutions as assigned\nensuring necessary integration, maximum efficiency and cost-effective service delivery.\nContributes to needs assessments, project prioritization and work planning for ITSD\ndepartment.\nITNetworkAnalyst123.jd.docx\nPage 3\n9. Communicates with City staff at all levels of the organization related to network/telephone\nservices and technology issues to improve employee awareness and effective utilization of\nsystems.\n10. Serves as technical/applications resource, assisting on other projects or assignments related to\napplications, network, service desk, technical, or administrative needs by the department.\nESSENTIAL FUNCTIONS OF THE NETWORK ANALYST III:\n1. Performs all functions of the Network Analyst I/II\n2. Provides technical guidance, on the job training, and may direct the work of technical staff as\nassigned.\n3. Independently serves as project manager for larger projects and coordinates network systems\nprojects for lower-level staff\n4. Prepares and administers project budgets.\nADDITIONAL WORK PERFORMED:\n5. Serves as backup to applications and/or technical staff to ensure the continuity of all services\nand support across systems and applications.\n6. Performs other related work of a similar nature or level in the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Considerable knowledge of Ethernet switching and routing technologies, Virtual Private Network\n(VPN), data encryption, wireless networking, Local Area Network (LAN) and Wide Area Network\n(WAN) systems in a complex multi-site enterprise setting, enterprise storage management,\nvirtual infrastructure management, voice and data networks, cellular data networks, network\nprotocols, and related technologies and best practices.\n\u2212 Considerable knowledge of telecommunications systems, Voice Over IP (VoIP) protocols,\ncomputer/telephony integration, related hardware & software in a complex multi-site enterprise\nsetting, billing methods, contract issues, copper/fiber cabling systems, and customer support\nstrategies\n\u2212 Considerable knowledge of analysis, design, and implementation of complex network and\ncommunication systems\n\u2212 Extensive knowledge of operating systems such as Microsoft Windows, VMware, and Cisco IOS\n\u2212 Syslog and SIEM principles and procedures\n\u2212 Considerable knowledge of a multitude of monitoring and investigative tools\nSkill in:\n\u2212 LAN/WAN/Telecommunications analysis, design, and implementation practices and techniques\n\u2212 Extensive skills with network connectivity for all workplace devices.\n\u2212 Considerable skills with data/telephony network configuration, directory services, protocols,\nrouters, network management and systems administration\nITNetworkAnalyst123.jd.docx\nPage 4\n\u2212 Considerable skills in administering ShoreTel/Mitel IP telephony system in a complex business\nenvironment, including core telephony server, voice mail system and call center.\n\u2212 Considerable skills in analyzing, troubleshooting, maintaining, and documenting the following:\nLAN/WAN infrastructure, virtual environment management, enterprise storage management.\n\u2212 Considerable skills in utilizing City standard application software which includes, but not limited\nto, Windows operating systems, Microsoft Office Suite.\n\u2212 Considerable skills in using and directing use of technology support systems such as Help Desk\nsoftware, Call accounting and reporting, Network/Telephone system monitoring tools, network\nhardware and software.\n\u2212 Considerable skills in Security incident response and management. Understanding of CIS\ncritical controls.\n\u2212 Thorough organization, time management, problem solving, technical troubleshooting, and\nplanning skills.\nAbility to:\n\u2212 Proactively manage a complex enterprise technology environment including\nLAN/WAN/Telecomm and end user software\n\u2212 Extensive abilities with operating and monitoring complex and technical network and\ncommunications equipment.\n\u2212 Capture and analyze log traffic from multiple sources and systems.\n\u2212 Develop/implement/administer internal billing systems and budgets, maintain accurate technical\nand administrative records, assist or guide others with bill review and reconciliation\n\u2212 Read and interpret instruction manuals and troubleshoot and solve hardware and software\nproblems.\n\u2212 Create, maintain, and review detailed systems information and documents.\nOTHER\nKnowledge of:\n\u2212 Extensive knowledge of City and department policies and procedures including work processes\nand labor contract provisions for the workgroup.\n\u2212 Considerable knowledge of project management techniques.\nSkill in:\n\u2212 Thorough written communication skills for composing documentation and corresponding with\nCity employees and vendors, preparing/reviewing complex telecommunications contracts,\ninterpreting complex telecommunications documents/procedures.\n\u2212 Thorough communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the public.\n\u2212 Working skills in writing Requests for Proposals, requirements specifications, creating and\nmaintaining complex documents for telephone and wiring construction projects.\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the public.\n\u2212 Organization, time management, problem solving, technical troubleshooting, and planning skills.\n\u2212 Thorough skills and ability to establish and maintain effective working relationships with other\nemployees, City officials, representatives of other government agencies, community groups,\nand the public.\n\u2212 Project coordination, hardware/software/equipment acquisition, telecommunications contract\nadministration, maintenance of technical and administrative telecommunications documentation\nand records, budget preparation and oversight\nITNetworkAnalyst123.jd.docx\nPage 5\nAbility to:\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\n\u2212 Use good judgment in difficult, high-pressure situations, public input meetings, and equipment\nfailure emergencies\n\u2212 Work with and interpret needs for a variety of user departments.\n\u2013 Work independently with minimal supervision.\n\u2013 Work on several tasks and projects concurrently.\n\u2013 Edit/review work of others for potential content issues/concerns.\n\u2013 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability to maintain security and confidentiality of systems and records while adhering to security\npolicies and procedures.\n\u2212 Physical ability to perform the essential functions of the job including:\n- Move and transport approximately 40 pounds.\n- Detect, diagnose and resolve data on a screen, signage and labels. Detect and\nevaluate sound quality and distinguish tones.\n- Operate a keyboard, hand tools and other computer equipment.\nWORKING ENVIRONMENT:\nThe work performed is primarily in an office setting at a computer workstation with long periods of\nsitting or standing. May also work for long periods of time in a climate-controlled data center\nenvironment. The work environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment. Frequent visits to customer worksites\nrequired. Work requires providing on-call support at all hours including evenings and weekends. The\nwork involves occasionally inspecting cables/equipment in floors and ceilings to identify and solve\nproblems, which can require ascending/descending ladders, entering tunnels, using lifts, and moving\nabout on a rooftop to access equipment and cabling. Works with a variety of hand tools and computer\ndiagnostic equipment to identify, repair and solve problems. Employees are required to use appropriate\nsafety equipment and follow standard safety practices. Some travel to professional meetings is\nexpected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nIncumbents appointed to Network Analyst I are expected to perform the full range of Network Analyst\nI/II duties with progressive responsibility operating under the direction and guidance of more senior staff\nand are intended, over time, to demonstrate the competencies necessary to rise to the Network Analyst\nII level.\nIncumbents appointed to the Network Analyst II level are expected to perform the full range of Network\nAnalyst I/II duties independently under general supervision and guidance after an initial training period.\nIt is expected that Network Analyst II will assume progressively responsible tasks independently.\nIncumbents at the Network Analyst III level are expected to perform the full range of Network Analyst\nwork independently under general supervision. Incumbents are responsible for planning and carrying\nout assignments, resolving most conflicts that arise, coordinating work with others, providing technical\nITNetworkAnalyst123.jd.docx\nPage 6\nleadership to subordinate staff and prioritizing work on own initiative within the context of established\nobjectives and professional guidelines, while keeping supervisor informed of progress and potentially\ncontroversial matters.\nIncumbents may receive a non-competitive promotion when they meet minimum experience, training\nand certification requirements for the next level and demonstrate capability to perform the functions at\nthe appropriate level as described above, provided adequate work and funding is available.\nNetwork Analyst I:\n\u2212 Associate degree in IT networking, computer science, information systems management,\ntelecommunications, or related field.\n\u2212 One (1) year of experience in network administration in a complex, multi-site enterprise\nenvironment.\n\u2212 Virtual infrastructure management and enterprise storage management experience preferred.\n\u2212 Completion of CJIS training and certification within 6 months of hire.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNetwork Analyst II:\n\u2212 Bachelor\u2019s degree in IT networking, computer science, information systems management,\ntelecommunications, or related field.\n\u2212 Three (3) years of network administration experience effectively troubleshooting switching,\nfirewall and server issues in a complex, multi-site enterprise environment, including virtual\ninfrastructure management and enterprise storage management experience.\n\u2212 Successful completion of one of the following network management/telecommunications-related\ncertifications: CompTia Network+, Cicso CCNA or ComptTia A+ or equivalent certification as\ndetermined by the City. If hired in at this level based on experience, must obtain certification\nwithin 6 months of hire.\n\u2212 Completion of CJIS training and certification within 6 months of hire\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNetwork Analyst III:\n\u2212 Bachelor\u2019s degree in IT networking, computer science, information systems management,\ntelecommunications, or related field.\n\u2212 Five (5) years of progressively responsible experience in network administration in a complex\nmulti-site enterprise environment including virtual infrastructure management and enterprise\nstorage management.\n\u2212 Experience providing technical leadership and guidance to lower level staff.\n\u2212 Project management and budget experience required with a preference for public sector\nexperience.\n\u2212 Successful completion of one of the following network management certifications such as Cisco\nCCNP, VMWare VCP or equivalent certification, as determined by the City. If hired in at this\nlevel based on experience, must obtain certification within 6 months of hire.\n\u2212 Completion of CJIS training and certification within 6 months of hire.\nITNetworkAnalyst123.jd.docx\nPage 7\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing criminal convictions check, background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for emergencies or when special circumstances require.\n\u2212 Failure to obtain appropriate certifications within established time limits will result in demotion to\nthe lower class for which qualified, until such time as the required certification is achieved,\nexcept for the CJIS certification, which is legally required to obtain and maintain current at all\nlevels of the classification to remain employed.\nPREPARED BY: REVIEWED BY:\nM. McGlothern Don Burdick, ITSD Director\nREVISED BY: \ufffc\ufffc M. Barrett\n4/23\nITNetworkAnalyst123.jd.docx"}
{"Department": "Information Technology Services", "Job Title Sort": "ITSD Accounting Technician", "Job Title": "ITSD Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "ITSDAccountingTech.jd.pdf", "SharePoint List ID": "69", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/ITSDAccountingTech.jd.pdf", "pdf_file": "ITSDAccountingTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: ITSD Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Information Technology Services EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of bookkeeping and financial record keeping duties for the Information Technology\nServices Department. Administers the City\u2019s telephone billing and monitors inter-departmental\nchargeback allocations. Assists Director in budget preparation and monitoring. Provides senior-level\nsecretarial and general administrative office support for the Information Technology Services\nDepartment (ITSD) Director and staff. May act as lead worker to coordinate administrative support for\nthe department, ensuring efficient operations.\nSUPERVISORY RELATIONSHIPS:\nReports directly to the Information Technology Services Director. Works under the guidance of state\nand federal laws, City ordinances and codes, and departmental policies. May act as lead worker for\nadministrative support staff, providing guidance and day-to-day direction to lower-classified staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains full set of accounting books by compiling, recording and maintaining all financial data\nrelated to specific ITSD funds and operations. Analyzes and prepares statements, financial\nrelated reports and other necessary information as required. Performs departmental\nbookkeeping and accounting functions by preparing, maintaining, updating, and verifying\nfinancial records. Classifies records and balances income and expenditures to proper accounts\nin accordance with coding accounting systems and City procedures.\n2. Prepares, reviews, and processes monthly City telephone billing statements for payment.\nGathers billing statement information to analyze for further chargeback to City departments.\nPrepares and collates completed documentation for distribution to City departments. Works\nwith telephone vendors to resolve billing issues. Monitors and maintains complex, City-wide\ntelephone billing and internal use records; makes recommendations related to cost-effective\nsetup or use of telephone equipment.\n3. Works directly with telephone vendors, carriers, and internal staff to repair, maintain, and install\nnew telephone services City-wide. Maintains City-wide telephone service records and files.\n4. Assists ITSD Director in budget preparation. Prepares budget document and monitors and\nrecords budget expenditures which includes: gathering and compiling budget information;\nestimating the needs and costs for supplies and equipment; processing invoices, purchase\norders, claims and reimbursements for payment; researching information needed for purchase\nrequisitions; monitoring revenues and expenditures and determining areas of potential over or\nunder expenditures; reconciling vendor accounts and initiating adjusting journal entries;\nanalyzing budget reports and reconciling with departmental records.\nITSDAccountingTech.jd.docx\nITSD Accounting Technician Page 2\n5. Processes accounts payable for the department, including BTV10 (City\u2019s government television\nstation) accounts, and reconciles expenditures to the monthly Claims Budget Report.\nGenerates monthly invoices for other governmental agencies for network services and BTV 10\nservices. Processes departmental invoices and travel reimbursements for payment. Serves as\ncustodian for ITSD purchasing cards and is responsible for monthly reconciliations. Maintains\nthe petty cash funds for ITSD and BTV 10.\n6. Maintains and processes departmental payroll and personnel records: processes payroll\nappointments, changes and all related forms; receives, reviews, codes, totals and corrects\nerrors in monthly time sheets.\n7. Organizes and coordinates departmental office and coordinates departmental work with other\ndepartments and governmental agencies. Coordinates department training. Coordinates and\nsupports departmental logistics: schedules training, makes travel arrangements assists with\nexpense authorizations, reservations and registrations; inventories, researches and orders\noffice supplies, furniture and equipment; provides support for hiring and selection interviews;\nassists with office machinery and related questions, instruction, trouble-shooting, coordinating\nrepairs; orients new employees to departmental procedures including time reporting, pay\nperiods and paydays and general office arrangements; coordinates custodial or building\nmaintenance problems.\n8. Recommends, develops and coordinates improvements to forms, procedures and systems to\nincrease the efficiency and effectiveness of the office. Edits and formats documents and\ncorrespondence; composes detailed letters and reports as needed. Records meeting notes for\nthe Systems Steering Committee and ITSD Stakeholder meetings. Maintains a follow-up\nsystem on reports or actions that are required on a periodic basis. Post minutes and actions to\ninternal databases and/or web sites.\n9. Maintains telephone lists, including departmental emergency contact list. Annually verifies all\nCity-wide entries in the City, SCAN and local telephone directories. Gathers all revisions,\nprepares, publishes, and distributes City Telephone Directory. Obtains SCAN numbers for new\nemployees and maintains records for all employees.\n10. Responsible for department\u2019s records system. Develops and maintains the office filing and\nrecordkeeping systems. Sends and retrieves archival materials. Maintains accurate records of\ncontracts, performance metrics, and other important documents, routing for signatures as\nrequired. Coordinates document retention processes, tracking retention of Department files for\nprojects during the one-year maintenance period, including preparation of records, tracking\nrecord locations and eventual transmittal to Records Center.\n11. Provides secretarial support for the Director and ITSD staff. Maintains follow-up system on\nreports or actions. Performs executive secretarial duties such as development and preparation\nof notes, correspondence, reminders and directives. Handles confidential and sensitive\nmaterials and screens for significance and immediacy of response. Develops familiarity with\nCity policies and procedures, especially personnel policies and those related to department\nwork. Provides information, recommends changes, interprets and implements administrative\naspects of policies.\n12. Assists supervisor in preparing special reports or projects requiring extensive research,\ninterpretation or auditing of statistical data.\n13. Greets visitors to the department, answers the telephone, provides information and handles\npaperwork, as needed.\nITSDAccountingTech.jd.docx\nITSD Accounting Technician Page 3\nADDITIONAL WORK PERFORMED:\n1. Performs backup time administration duties throughout the day and for vacation and sick-leave\ncoverage: greets public, answers the telephone, provides information, and handles paperwork\nas needed.\n2. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Thorough knowledge of double entry bookkeeping principles and practices.\n\u2212 Knowledge of governmental accounting and auditing practices applicable to work performed.\n\u2212 Skill in applying bookkeeping and accounting principles to prepare accurate and timely reports\nand detailed account records.\n\u2212 Extensive knowledge of office procedures, use of standard office equipment and computer\nsoftware.\n\u2212 Excellent literacy skills including knowledge of standard English usage, composition,\npunctuation, grammar, spelling and letter format. Ability to apply this knowledge in one\u2019s own\nwriting as well as proofread and edit the work of others.\n\u2212 Strong computer skills using software programs: Cayenta, City budgeting software, word-\nprocessing, spreadsheet, and database applications and management. Ability and willingness\nto learn new applications and techniques.\n\u2212 Excellent customer service skills for interaction with co-workers and general public and to\nremain calm in stressful situations. Ability to communicate effectively and to provide clear\nexplanations on procedures and regulations while utilizing good interpersonal skills, courtesy,\ntact and good judgment\n\u2212 Ability to work independently with a minimum of supervision and perform duties thoroughly and\naccurately and handle several tasks simultaneously while maintaining accuracy and attention to\ndetail in an environment with frequent interruptions.\n\u2212 Willingness and ability to maintain confidentiality of sensitive information.\n\u2212 Ability to gain a working knowledge of the purpose, practices and policies of the Information\nTechnology Services Department and to apply practically as appropriate.\n\u2212 Ability to gain expertise in phone system usage, phone products available to employees and\nprovide phone-related assistance to all departments.\n\u2212 Ability to provide instructions to vendors or staff to move/add/change/repair phone-related\nservices based on department requests.\n\u2212 Ability to research, interpret and reconcile budget, accounts payable, and purchasing\ninformation.\n\u2212 Ability to interpret complex telephone invoices and setup requests and recommend cost-\neffective options or changes\n\u2212 Demonstrates the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse\nand phone;\n\u2212 Frequently communicate with City staff and the public;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nITSDAccountingTech.jd.docx\nITSD Accounting Technician Page 4\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting and\nworking in front of a computer terminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of vocational training in bookkeeping, business, and/or secretarial skills.\n\u2212 Two years of computerized bookkeeping/accounting support and financial record-keeping\nexperience with a business or public entity required.\n\u2212 Proficiency in the use of computer software to include: MS Office, word processing,\nspreadsheets, computerized record keeping systems, financial and budget systems, and file\nmanagement applications required.\n\u2212 Keyboarding at 45 WPM net required.\n\u2212 10-key by touch.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: J. Merget REVIEWED BY:\nL. Hill Marty Mulholland, Director\n2/07 Information Technology Services\nREVISED BY: M. Mulholland\nL. Klemanski\n9/09\nCOMMISSION ALLOCATION: September 16, 2009\nITSDAccountingTech.jd.docx"}
{"Department": "Information Technology Services", "Job Title Sort": "ITTechnicalServicesLibraryAnalyst", "Job Title": "ITTechnicalServicesLibraryAnalyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITTechnicalSvcsLibraryAnalyst.jd.pdf", "SharePoint List ID": "614", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/ITTechnicalSvcsLibraryAnalyst.jd.pdf", "pdf_file": "ITTechnicalSvcsLibraryAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Systems Analyst UNION:231\nSG:5\nDEPARTMENT: Information Technology Services CS: N\nFLSA: N\nEEO4/SOC:TE/15-1244\nJOB SUMMARY:\nThe Library Infrastructure Systems Analyst is responsible for the Information Technology-related\ninfrastructure, applications, systems, and services of the Bellingham Public Library. Oversees and\nperforms technical evaluation, installation, integration, maintenance, and support for software systems\nat the Bellingham Public Library, and the variety of computer and network systems that support the City\nand County Library technology services. Coordinates with stakeholders including the Bellingham Public\nLibrary staff, the Library Board of Trustees, Whatcom County Library staff as well as vendors and other\nresources. Collaborates with application/database/network technical staff on projects as needed. May\nprovide back-up support for other Information Technology systems. Researches and identifies\nappropriate technology solutions for Library business function needs, provides long range planning, and\nrecommends best practices and new technologies. Provides leadership and project management for\nsystem upgrades and replacements. Draws from expressed needs of all clients at all levels of the\norganization and coordinates with user agencies and departments on implementation and maintenance\nof major systems. Participates in the procurement process including research, developing detailed\nrequirements and requests for information, performing analysis, making recommendations on potential\nsoftware acquisitions and negotiating contracts.\nAt the direction of the IT Technical Services Manager and IT Technical Services Systems Supervisor;\ndefines, implements, and audits policies and service standards related to Information technology\nservices at the Bellingham Public Library.\nSUPERVISORY RELATIONSHIPS:\nReports to the IT Technical Services Systems Supervisor. Works under general supervision and the\nguidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. May provide technical guidance and day-to-day direction to lower-level staff,\nvolunteers, interns and work study students, and directly supervises Technical Services staff as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides high quality, detailed administration, consultation, technical support and\ntroubleshooting for Library databases, systems, and applications used by both City and County\nLibrary staff. Performs technology administration activities such as development, installation,\nupgrades, modifications, and data integrity. Works collaboratively with the Library Board of\nTrustees, Library Director, Head of Digital Services, and County Library representatives to\nidentify and develop solutions in support of Library operations and workflows.\n2. Provides leadership and project management for the procurement, installation, implementation\nand training of new system software and hardware. Develops requests for information (RFI's)\nand requests for proposals (RFP's). Reviews bids to ensure that vendors meet minimum\nrequirements, evaluates and analyzes software systems and assists with software selection\nprocess. Performs cost benefit analysis as needed. Coordinates projects from development to\ninstallation, testing, and training. Contributes to the development of vendor services, system\nmaintenance and software license agreements. Maintains a close working relationship with\nvendors to identify and solve problems with technology services, systems applications, and\nsoftware. Troubleshoots problems, makes corrective changes to existing configurations through\nconsultation with vendor.\n3. Serves as a member of IT cybersecurity team, responsible for establishing and maintaining\nsecurity initiatives in areas of responsibility; responds to incidents and provides guidance to all\nlevels of the organization. Conducts security reviews of City systems and ensures compliance\nwith security standards. Participates in security incident responses. Conducts computer or\nnetwork forensics to investigate and analyze why a breach or compromise occurred.\n4. Oversees, prioritizes, assigns, monitors, and reviews the work of assigned technical support\nstaff responsible for maintenance, troubleshooting, diagnosing, repairing, and deploying desktop\ncomputers, printers, and other peripherals at the Library. Provides training to employees on\nfeatures and capabilities of Library software packages and assists employees with utilizing\napplication software to meet their needs.\n5. Analyzes system performance, monitors on-going problems with systems/software and\nrecommends courses of action to address problems and ensure systems are meeting the needs\nof City and County Library stakeholders, and the community. Recommends system upgrades\nand/or system replacement. Participates in the development of Library departmental budgets,\ntechnology goals and priorities. Prepares and presents strategic technology plans.\n6. Manages the physical and virtualized server infrastructure related systems and services for the\nlibrary, which may include LAN/WAN infrastructure, virtual infrastructure management, directory\nservices, Library Department storage management, offsite storage, wireless access, virtual\nprivate networks (VPN), firewalls, intrusion detection and prevention systems, mobility devices.\nCollaborates with Network Operations for the design, implementation, and maintenance of\nnetworking and server infrastructure.\n7. Ensures data integrity of centralized applications. Runs tests, locates errors, corrects problem\nand updates files to ensure files function properly together. Prepares and maintains\nsupplemental documentation for software. Performs installation of system and software\nupgrades using various systems administration tools.\n8. Stays current with developments and changes in the related areas of the technology industry.\nReviews and tests new services, systems, applications, hardware, and software for potential\nuse by the Library. Maintains membership in several national and international user groups and\nattends State and International conferences for new technology.\n9. Produces a variety of spreadsheets or management reports as requested by the Library or\nInformation Technology Departments. Writes custom SQL queries or utilizes other reporting\ntools to gather requested data for reporting.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2212 Project management.\n\u2212 Design, development, and maintenance of complex application systems.\n\u2212 Contract terminology and contract negotiations related to technology systems\n\u2212 Setup and configuration of server hardware and TCP/IP networking infrastructure.\n\u2212 Considerable knowledge of software applications and database theory.\n\u2212 Strong knowledge of Windows Server operating systems\n\u2212 Strong knowledge of Microsoft Active Directory and related technologies\n\u2212 Working knowledge of Linux/Unix Operating Systems.\n\u2212 Considerable knowledge of Library-related technology services, systems, applications, and\nsoftware.\n\u2212 Concepts involved in the operation of servers, client computers; peripherals, including printers,\ndata communications and local area networks.\n\u2212 Working knowledge of programming/scripting tools and utilities such as PowerShell and Python.\n\u2212 Functions of City departments, standard City office operations and inter-departmental working\nrelationships.\n\u2212 Skills in:\n- Leadership\n- Planning and organization\n- Time management\n- Problem solving\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, division staff, and local, State and Federal agencies, as well as technology\nvendors.\n\u2212 Excellent written communication skills for corresponding with City employees and vendors.\n\u2212 Good researching, planning, organizing, problem-solving, and time management skills.\nAbility to:\n\u2212 Lead system application improvement and acquisition projects, including vendor management.\n\u2212 Implement and administer databases.\n\u2212 Collaborate with stakeholders.\n\u2212 Work independently.\n\u2212 Maintain absolute confidentiality.\n\u2212 Analyze needs.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Develop comprehensive knowledge of services, software, applications, and technology\nsupported by the City and Library.\n\u2212 Comprehend and resolve the problems experienced by staff using technology solutions.\n\u2212 Use diagnostic tools to troubleshoot software/hardware problems.\n\u2212 Read and comprehend technical manuals and apply their contents to solving software and\nhardware problems.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Edit and review work of others for potential content issues/concerns.\n\u2212 Train others.\n\u2212 Physical ability to perform the essential functions of the job, including:\n- Move and transport approximately 40 pounds.\n- Develop, detect, diagnose and resolve application content to serve visually impaired\nindividuals.\n- Detect and evaluate sound quality and distinguish tones.\n- Operate and detect information on a computer, keyboard, and other computer equipment.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation and in a computer server room. The work performed is in\nan office environment. May also work for long periods of time in a climate-controlled data center\nenvironment. Work environment incudes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment. The work involves occasionally inspecting\ncables/equipment in floors and ceilings to identify and solve problems, which can require\nascending/descending ladders, entering tunnels, using lifts, and moving about on a rooftop to access\nequipment and cabling. Works with a variety of hand tools and computer diagnostic equipment to\nidentify, repair and solve problems. Employees are required to use appropriate safety equipment and follow\nstandard safety practices. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field and:\n\u2212 Three (3) years of progressively responsible experience in the analysis, design, implementation,\nand support of business software applications.\n\u2212 Device management & security\n\u2212 Printer management & security\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and ability to successfully perform the essential functions of the job will be\nconsidered.\nPLUS\n\u2212 Experience supporting the following technologies in a complex network environment is\npreferred:\n\u2212 Microsoft Network Environments such as Active Directory and/or Azure\n\u2212 Server Hardware & Network Virtualization (e.g., Hyper-V or vSphere)\n\u2212 Backup and Retention (e.g., Veeam or Commvault)\n\u2212 Experience supporting specific library technology infrastructure and systems, and Library-centric\napplications listed below is preferred.\n\u2212 Self-Checkout\n\u2212 Collections Catalogs & Supporting Databases\n\u2212 Patron Management & Authentication\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing criminal convictions check, background Investigation and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for emergencies or when special circumstances require.\nPREPARED BY: D. Smith REVIEWED BY: D. Burdick, ITSD Director\n05/23\nM. Barrett\n05/23"}
{"Department": "Municipal Court", "Job Title Sort": "Jail Alternatives & Diversion Manager", "Job Title": "Jail Alternatives & Diversion Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "MUJailAlt&DiversionMgr.jd.pdf", "SharePoint List ID": "476", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/MUJailAlt&DiversionMgr.jd.pdf", "pdf_file": "MUJailAlt_DiversionMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Jail Alternatives & Diversion Manager UNION:231\nSG:7\nDEPARTMENT: Municipal Court CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for oversight of jail alternative and diversion programs for the City of Bellingham in\nsupport Bellingham\u2019s Reduce Incarceration Challenge (BRIC) with the goal of reducing the City\nof Bellingham\u2019s inmate population in the Whatcom County Jail. Includes jail alternatives in lieu\nof incarceration at the Whatcom County Jail as well as new programs developed to enhance the\nsentencing and jail diversion options of the Court.\nOrganizes, coordinates and facilitates the efforts of diverse individuals, groups and agencies.\nResearches, develops, recommends, implements, manages, and monitors programs and\nanalyzes effectiveness. Exercises independent judgement in evaluating problems, issues and\nsituations; develops and implements recommendations. Plans, conducts and presents at public\nmeetings. Assists the Court Administrator, the City Attorney\u2019s Office and Bellingham Police\nDepartment in all aspects of program delivery as directed. Complies with legal standards and\nrequirements. Oversees tracking and collection of data and recordkeeping. Analyzes relevant\ndata and prepares written and oral reports. Assists with budget development and monitoring\nfinances related to programs.\nSUPERVISORY RELATIONSHIPS:\nReports to the Court Administrator. Receives input from and works collaboratively with the City\nAttorney\u2019s Office and Bellingham Police Department. Works under general guidance and\ndirection according to City and Department policies and procedures as well as applicable\nFederal, State, City and departmental laws, standards, regulations and guidelines. Supervises\nLead Court Process Specialists, as assigned.\nESSENTIAL FUNCTIONS:\n1. Manages all aspects of the City\u2019s jail alternative and diversion programs for incarceration\nreduction including detention of inmates in jail facilities contracted with the City and use\nof Electronic Monitoring of defendants. Under the direction of the Court Administrator,\ndevelops program goals and objectives; plans, organizes and delegates day-to-day\noperations and special projects. Develops, recommends, implements and evaluates\npolicies, procedures and best practices for all jail alternative and diversion programs.\n2. Independently performs face-to-face pre/post sentencing screenings required for\npre/post sentencing and pre-trial release. Determines eligibility for programs and\nexplains program guidelines, conditions, requirements and restrictions. Utilizes Judicial\nInformation System and police records to obtain detailed background information for use\nin defendant screenings and provides the results to the Court, Prosecutor\u2019s Office and\nDistrict Court Probation Officers as required.\n3. Trains, evaluates and manages performance of assigned staff. Provides coaching and\ncorrective action as appropriate. Establishes systems and methods for training,\nmotivating and supervising work team and a system of communication/cooperation\namong staff. Supervises Lead Court Process Specialists as they perform tasks related to\nalternative court programs for incarceration reduction. Facilitates problem resolution on\nissues arising in the performance of alternate sentencing programs and other justice\nprograms.\n4. Records program information and data accurately and maintains records consistent with\ndepartmental policies and city, state and federal law. Maintains documentation of all\ncontacts made and actions taken. Reviews, appropriately responds and submits for\nreview all documents obtained from agency monitoring services and distributes\naccording to program procedures.\n5. Makes oral presentations to City Council, Jail Task Force and other civic or educational\ngroups regarding the purpose, function and results of the programs being used by the\nCity in alternate incarceration programs, as assigned.\n6. Prepares complete reports on time with supporting conclusions and recommendations\nas requested.\n7. Serves as a liaison between all contracted agencies, Prosecutor\u2019s office, Attorneys,\nBellingham Police Department, the Whatcom County Sheriff, Whatcom County\nDepartments, and the court.\n8. Researches, develops and recommends potential new programs for incarceration\nreduction evaluating best practices. Formulates recommendations anticipating possible\noutcomes and appropriately communicates significance of findings.\n9. Locates, applies for and utilizes grants as approved in meeting program objectives.\nMonitors and ensures all requirements of grants and contracts are met.\n10. Assists the Court Administrator with preparing the program budget; implements and\nmonitors approved budget. Prepares and submits budget reports and analysis as\nrequested.\nADDITIONAL WORK PERFORMED\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities)\nKnowledge of:\n\u2212 Court practices, processes and procedures including creating and proposing orders for\nsubmission to judicial officers.\n\u2212 Working knowledge of pre-trial and sentencing conditions\n\u2212 Working knowledge of Federal, State and City laws and Judicial policies and procedures\n\u2212 City personnel policies, procedures and employee labor contracts.\n\u2212 Technology, judicial information systems, computer technology and standard office\nsoftware.\nSkills in:\n\u2212 Written and oral communication for corresponding and speaking, using tact and\ndiplomacy, with the public, employees and partner organizations.\n\u2212 Effective problem solving.\n\u2212 Public speaking.\n\u2212 Short and long-term planning, organizing, managing projects and budgeting.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\n\u2212 Good oral and written communication skills.\nAbility to:\n\u2212 Read, understand, interpret laws, ordinances, rules and regulations, and to explain\nregulations and procedures to the general public.\n\u2212 Analyze situations quickly and objectively, encouraging compliance of defendants who\nhave been court ordered to a sentenced alternative.\n\u2212 Learn and apply policies and procedures governing work performed.\n\u2212 Maintain the confidentiality of all sensitive communications.\n\u2212 Deal with the public and other employees with courtesy, tact and good judgment.\n\u2212 Perform repetitive, detailed record keeping while maintaining accuracy and attention to\ndetail.\n\u2212 Design reports and summarize data.\n\u2212 Utilize computerized record keeping systems and computerized court systems and data\nbases.\n\u2212 Complete records in a timely and accurate manner.\n\u2212 Possess problem solving/decision making skills, adaptability/flexibility.\n\u2212 Work independently with minimal supervision.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasional lifting of boxes or equipment weighing up to 40 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting with extensive periods of time sitting or\nstanding. Works at a computer workstation and with a variety of office equipment. Frequently\ninteracts with the public on the telephone and in person. May be required to work in the county\njail with exposure to pathogens. Environment includes a normal range of noise and other\ndistractions with low everyday risks working around standard office equipment. Possibility of\nexposure to hostile, offensive language and interactions with angry, volatile or mentally ill\nindividuals who may be verbally abusive and/or threatening.\nEXPERIENCE AND TRAINING REQUIREMENTS\n\u2212 Bachelor\u2019s degree in criminal justice, social science, psychology or a related field.\n\u2212 Two years of progressively responsible experience in the criminal justice system.\n\u2212 One year of lead or supervisory experience.\n\u2212 One year of program development and/or management experience preferred.\n\u2212 Experience in probation preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck and fingerprinting. Subject to re-check every five years.\n\u2212 Must be willing to sign confidentiality agreements with the State of Washington and the\nCourt in regard to ethical standards and database access and use.\n\u2212 May be required to work beyond normal office hours for meetings, presentations or to\nprocess materials with legal deadlines.\nPREPARED BY: A. Sullivan REVIEWED BY: D. Peterson\n11/18 Court Administrator"}
{"Department": "Parks and Recreation", "Job Title Sort": "Landscape Architect", "Job Title": "Landscape Architect", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PALandscapeArchitect.jd.pdf", "SharePoint List ID": "508", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PALandscapeArchitect.jd.pdf", "pdf_file": "PALandscapeArchitect.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Landscape Architect UNION: 231\nSG:6\nDEPARTMENT: Parks and Recreation CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for a variety of professional landscape architect assignments in the planning,\ndesign, bidding, and construction management of major capital projects with a park and\nrecreation component including athletic facilities, boating facilities, park roads, utilities,\nplaygrounds, structures, trails, bridges, environmental remediation, habitat\nrestoration/enhancement, mitigation sites, irrigation systems and landscaping. Prepares and\nreviews comprehensive plans, project plans and specifications; manages all aspects of the\nproject design and construction process.\nSUPERVISORY RELATIONSHIPS:\nReports to the Park Design and Development Manager. Works under general guidance and\ndirection according to City and Departmental policies and procedures. Provides guidance and\nserves as a technical resource to managers, City staff, Park Project Engineer and others within\nthe department. Supervises design teams consisting of consultants, architects, other landscape\narchitects, engineers, technicians, surveyors, and administrative personnel as to budgetary,\ntechnical, construction and scheduling aspects of the work.\nESSENTIAL FUNCTIONS:\n1. Manages assigned projects and related activities, with an emphasis on park design.\nIncludes construction document development and coordination, creation and review of\nplans and specifications, management of consultants and design teams, contract and\npermit preparation and management, construction oversight and documentation.\nRecommends and approves materials, develops and approves schedules, resolves\nproblems, negotiates and approves change orders, recommends pay estimates,\nprovides quality control, monitors contractor progress, maintains records of contracts\nand projects in progress, approves final acceptance of projects, and monitors project\nperformance post construction. Monitors and manages project budget.\n2. Reviews and approves street tree permits and landscape plans for public and private\ndevelopment and serves as a technical resource on landscaping for the City.\n3. Coordinates, monitors and oversees the work of consultants, technical staff and other\nsupport personnel as assigned. Oversees the work of the Park Project Specialist on\nspecific projects and provides training, as appropriate. Supervises design teams\nconsisting of consultants, architects, other landscape architects, engineers, technicians,\nsurveyors, and administrative personnel as to budgetary, technical, construction and\nscheduling aspects of the work.\n4. Participates in the initial planning of proposed projects including preparation of requests\nfor qualifications and/or proposals; prepares and monitors the preparation of project\nbudget, designs, drawings, estimates, spreadsheets, and graphic presentation materials.\nCoordinates, writes and reviews plans and specifications for projects; determines\nmaterials, testing and surveying requirements and ensures all materials, equipment and\nservices are available. Conducts studies and coordinates surveys for design and\nconstruction. Includes ensuring that plans are consistent and in compliance with City,\nState, and federal codes. Prepares applications and obtains regulatory permits, including\ndirect coordination with permitting agencies and regulators.\n5. Manages the process of consultant selection and design contracting for assigned\nprojects in accordance with applicable procurement guidelines. Makes recommendations\non award of contracts; negotiates consultant contracts, use agreements and other\ncontracts.\n6. Responds to inquiries, complaints, or requests for information regarding area of\nassignment from other departments, agencies and the general public; provides\ninformation and resolves concerns regarding City requirements and processes within\nscope of knowledge and authority. Prepares presentations for public meetings, user\ngroups, neighborhood associations and City Council. Forms project specific steering\ncommittees; schedules meetings and coordinates input from a variety of outside\ninterests, neighborhoods and the public.\n7. Coordinates projects and activities with other divisions and City departments and\nregulating agencies. Includes coordinating design, inspection, funding, permits and\nmaintenance criteria for construction or maintenance projects. Coordinates and\nparticipates in pre-bid, pre-construction, technical, and design meetings with developers,\ncontractors, and other City departments. Reviews and analyzes project scope and\nimpacts and provides information on projects to other technical staff, department\nmanagers, and the general public.\n8. Prepares grant applications and supports department staff in the preparation of grant\napplications and development of project cost estimates. Conducts grant application\nreview and reporting during design and construction, and preparation/approval of grant-\nrelated funding contracts. Assists other department staff with the preparation of grant\napplications. Maintains liaison with grant-funding agencies. Prepares and approves grant\nfunding contracts. Ensures projects comply with grant conditions. Maintains project\ndocumentation in accordance with state and federal requirements as applicable to\nproject funding sources. Provides grant reporting to funding agencies during design and\nconstruction.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Landscape Architecture principles, practices, standards and methods\n\u2212 Park design and construction standards, practices, and methods including grading,\ndrainage, park structures, athletic facilities, utilities, playgrounds, landscaping, and\nirrigation.\n\u2212 Federal, State, and local agency regulations and programs governing the development\nof public parks.\n\u2212 Contract administration for hiring contractors and consultants for park projects.\n\u2212 Current International Building Code Horticultural and nursery standards including\nirrigation and fertilizing regimes\n\u2212 Native and ornamental plant culture\n\u2212 Playground safety standards, audit, inspection and reporting\n\u2212 WSDOT Certified Agency documentation requirements and Local Agency Guidelines;\n\u2212 WSDOT Design and Construction Standards and Specifications;\n\u2212 City of Bellingham Municipal Code\nSkill in:\n\u2212 Preparing and maintaining budgets and performing cost analyses.\n\u2212 Evaluating, hiring, and providing work direction to consultants and contractors.\n\u2212 Excellent communication and interpersonal skills for persuasion, conflict management,\nconveying complex information as applied to interaction with coworkers, supervisors,\nmanagers, other City personnel, and the general public.\nAbility to:\n\u2212 Communicate effectively both orally and in writing.\n\u2212 Communicate design ideas through graphic presentation.\n\u2212 Analyze information and data related to public park design and construction.\n\u2212 Read, interpret, and apply a variety of written regulations, standards, and instructions.\n\u2212 Use a variety of computer software programs, including spreadsheet, word processing,\ngraphic design, landscape design applications and AutoCADD.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including undeveloped land and project development\nsites;\n\u2212 Occasionally lift and transport irregular objects, such as stones and trees,\nweighing up to 30 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation, with\nfrequent interruptions, and outdoors in all weather conditions in close proximity to roadway\ntraffic, noxious fumes, heavy equipment and occasionally in confined spaces with infrequent\nlifting of heavy objects. Attendance at evening meetings is required. Some travel to professional\nmeetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in landscape architecture, landscape design or related field required.\n\u2212 Three years of related professional experience required.\n\u2212 Project management experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check and local background check.\n\u2212 Landscape Architecture license with ability to obtain Washington license within twelve\nmonths of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidate must submit\na three-year driving abstract prior to hire.\n\u2212 Ability to obtain National Playground Safety Inspector Certification within twelve months\nof hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check and local background check.\nPREPARED BY: L. Hill REVIEWED BY:______________________\nL. Bryson Leslie Bryson, Director\n1/01 Parks and Recreation\nREVISED BY: J. Schilk\nN. Oliver\nR. Delker\nA. Sullivan\n1/19"}
{"Department": "Legal", "Job Title Sort": "Lead Prosecutor", "Job Title": "Lead Prosecutor", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LELeadProsecutor.jd.pdf", "SharePoint List ID": "96", "Salary Grade": "E2-14", "pdf_url": "https://cob.org/wp-content/uploads/LELeadProsecutor.jd.pdf", "pdf_file": "LELeadProsecutor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Lead Prosecutor E-PLAN\nSG:E2-14\nDEPARTMENT: Legal, Criminal Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nAssists the City Attorney in performance of the legal work of the City. Prosecutes misdemeanors\nand municipal ordinance violations in Municipal Court. Assumes lead responsibility in supervising\nthe day-to-day operation of the Criminal Division, subject to direction from the City Attorney.\nSUPERVISORY RELATIONSHIP:\nReports directly to the City Attorney. Supervises Municipal Court prosecution. Provides lead\ndirection to Prosecuting Attorneys and criminal support staff, including the Legal Assistants and the\nVictim Witness Advocate/Case Coordinator.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises the day-to-day operation of the Criminal Division and is responsible for the\nprosecution of misdemeanors, traffic offenses and other municipal ordinance violations in\nMunicipal Court. Advises Municipal Court and Police personnel on legal procedures related\nto Municipal Court prosecution.\n2. Represents the City in appeals and litigation relating to Municipal Court cases.\n3. Provides lead direction to prosecutors and criminal support staff. Plans, organizes, directs\nand monitors the daily work of direct reports to accomplish the work program. Conducts\nannual performance appraisal of direct reports. Counsels employees on job performance\nissues. Works with employees to resolve interpersonal conflict.\n4. Participates in screening applicants for work; effectively recommends hire. Trains and\norients employees to the program, personnel, equipment, policies and procedures.\n5. Evaluates, develops, implements, and monitors diversion and other criminal justice\nprograms in coordination with other City departments.\n6. Serves as the City\u2019s representative in Law and Justice related organizations and meetings.\n7. Responds to inquiries and complaints from the public in capacity as Lead Prosecutor.\n8. Performs all essential functions of the Prosecuting Attorney I/II.\nADDITIONAL WORK PERFORMED:\nLELeadProsecutor.jd.doc\nLead Prosecutor Page 2\n1. Supports litigation of civil matters as assigned.\n2. Researches and drafts opinions and memoranda for the City Attorney, City Council and\ndepartments.\n3. Drafts contracts, ordinances and resolutions.\n4. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Criminal law.\n\u2212 Criminal procedure.\n\u2212 Trial advocacy.\n\u2212 Domestic violence issues.\n\u2212 Constitutional law and evidence.\n\u2212 Appellate law and procedure; and,\n\u2212 Legal research methodology including use of computer based research tools.\n\u2212 Municipal government organizational structure, operations, policies, objectives and\njurisdiction.\nSkill in:\n\u2212 Using computers and related software applications.\n\u2212 Using office equipment.\n\u2212 Analyzing problems and advanced decision-making.\n\u2212 Planning, organizing, and managing projects.\n\u2212 Prioritizing projects and working under deadlines.\n\u2212 Writing legal documents, agreements, legislation, and policies.\n\u2212 Researching legal issues.\n\u2212 Oral advocacy.\n\u2212 Organizing and managing cases.\n\u2212 Communicating with the general public.\n\u2212 Providing sentencing recommendations.\n\u2212 Preparing and presenting bench and jury trials; and,\n\u2212 Writing legal documents and ordinances.\n\u2212 Researching best practices and trends; and,\n\u2212 Researching legal issues.\n\u2212 Advanced communication and interpersonal skills for persuasion, providing legal counsel,\nconflict management, conveying complex information as applied to interaction with\ncoworkers, supervisors, managers, department directors, the Mayor, City Council and the\ngeneral public.\n\u2212 Strong organizational skills.\n\u2212 Excellent writing and presentation skills.\n\u2212 Strong judgment and discretion.\nAbility to:\n\u2212 Work independently in performing essential functions under general policy and strategic\nguidance.\n\u2212 Analyze, organize and evaluate case facts, evidence and legal precedent.\n\u2212 Meet schedules and timelines.\nLELeadProsecutor.jd.doc\nLead Prosecutor Page 3\n\u2212 Appear in court proceedings and in other forums on behalf of, and as the attorney for, the\nCity.\n\u2212 Ability to build and maintain effective client relationships.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\nSome travel may be required for work related meetings.\nWORKING ENVIRONMENT:\nWorks in an office environment with the majority of time at a computer workstation. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout duration\nof employment, and\n\u2212 Four years of experience in the practice of criminal law and procedure.\n\u2212 Experience in the practice of municipal or public law preferred.\n\u2212 Academic emphasis in criminal procedure and municipal and/or public law desirable.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check,\nand fingerprinting. Subject to re-check every five years.\n\u2212 Incumbents may not engage in the private practice of law while employed.\nPREPARED BY: J. Hoisington REVIEWED BY:\nL. Klemanski Alan Marriner,\nS. Mahaffey City Attorney\n5/01\nREVISED BY: A. Sullivan\n6/21\nLELeadProsecutor.jd.doc"}
{"Department": "Legal", "Job Title Sort": "Legal Administrative Assistant", "Job Title": "Legal Administrative Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LELegalAdministrativeAssistant.jd.pdf", "SharePoint List ID": "558", "Salary Grade": "E1-9", "pdf_url": "https://cob.org/wp-content/uploads/LELegalAdministrativeAssistant.jd.pdf", "pdf_file": "LELegalAdministrativeAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legal Administrative Assistant E-PLAN\nSG:E1-9\nDEPARTMENT: Legal CS:N\nFLSA:Y\nEEO4/SOCCODE:PP/23-2011\nJOB SUMMARY:\nManages administrative functions of the Legal Department. Performs complex and confidential\nadministrative management tasks for the City Attorney and other senior Legal staff. Coordinates\nall activities of major projects and legal department processes. Performs a variety of complex\nparalegal, technical and clerical tasks in support of the civil division of the City's Legal Department,\nrequiring independent judgement in applying knowledge of legal processes, legal standards, and\ncontracting principles applicable to multiple City functions. Work requires a high degree of\nconfidentiality and discretion. Serves as Legal Departmental Public Records Coordinator.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Receives direction from senior professional Legal staff. Work is\nperformed under general supervision and the guidance of applicable Legal Department and City\npolicies and procedures, as well as federal, state, City and departmental laws, rules and\nregulations. May provide direction to support staff. May assign and monitor the work of part-time\nand temporary employees and interns.\nESSENTIAL FUNCTIONS:\n1. Plans and performs complex administrative legal office coordination and provides high\nlevel administrative support to the City Attorney and Senior Assistant City Attorneys.\n2. Serves as Legal Departmental Public Records Coordinator. Under the direction of the\nSenior Assistant City Attorney assigned as the Public Records Act legal advisor, reviews\nand redacts exempt information in accordance with applicable exemptions. Gathers and\nreviews information necessary to fulfill public records requests for the Legal Department\nand other areas, as assigned. Stays apprised of legal requirements related to the Public\nRecords Act.\n3. Coordinates the preparation of the annual department budget and claims and litigation\nbudget. Monitors and reconciles budget expenditures and processes invoices for\npayment. Provides data on expenditures and program objectives and results. Coordinates\nthe annual renewal of City insurance programs and policies.\n4. Receives and responds to a variety of inquiries, concerns and complaints. Screens and\nrefers calls and visitors as appropriate. Assists the public as needed through explanation\nof departmental or legal processes, making appropriate referrals for services.\n5. Acts as records manager for Legal Department; maintains and updates office filing\nsystems, routines, forms and record-keeping systems, responsible for sending/retrieving\narchival materials and electronic records management. Tracks, processes, and supports\nreview of all contracts, bond, or other legal documents that come into the Legal\nDepartment for signature.\n6. Performs specialized administrative, clerical, and paralegal services in support of all\nphases of litigation and case management for assigned attorneys.\n7. Drafts a wide variety of documents including legal notices, answers, motions, orders,\ndiscovery, exhibits, trial documents, correspondence, ordinances, resolutions, and other\nspecialized documents for attorney review and signature.\n8. Performs legal research such as checking citations to authority and a formal record and\nverifying proper procedures as assigned.\n9. Acts as City's liaison with Code Publishing Company (CPC) to coordinate maintenance of\nthe Bellingham Municipal Code (BMC) and resolves questions that arise from CPC in the\nprocess of condifying the BMC. Uploads all ordinances and resolutions to CPC for\ninclusion into the BMC, and for inclusion into the Ordinance and Resolution tables\nmaintained by CPC.\n10. Maintains and processes departmental personnel and payroll records. Reviews, codes\nand enters time sheets; processes personnel actions; coordinates recruitment processes\nwith Human Resources; and monitors performance evaluation dates.\n11. Handles seminar and conference registration for staff and makes travel arrangements as\nneeded. Coordinates departmental scheduling including appointments, meetings, and\nfiling deadlines for attorneys. Acts as liaison with clients or staff in other departments,\nagencies or jurisdictions.\n12. Maintains inventories and determines need for supplies and equipment. May research\ninformation needed for purchasing decisions.\n13. May provide instruction and training to support staff, temporary help or interns.\n14. Provides back up to the Paralegal position as necessary, including discovery and trial\npreparation, service of pleadings, and filings with courts and agencies. Performs work on\nspecial projects/assignments that may be outside the normal area of assignment, as\ndirected.\n15. Handles and maintains highly sensitive and confidential data with discretion and\nprofessionalism.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Field of assignment sufficient to thoroughly and accurately perform the full scope of\nresponsibility as illustrated in this job description.\n- Municipal administration and familiarity with the functions and activities of the departments\nand divisions of municipal government.\n- Federal, state and local program-related codes and regulations, policies and procedures.\n- Law and processes related to requests for public records (Public Records Act).\n- Legal terminology, principles, forms, methods, procedures, technology and specialized\nfunctions, standard legal formats and court orders.\n- Research, interviewing, and investigative methods.\n- Court rules and requirements for courts at all levels, i.e., local, state and federal.\nSkill in:\n- Excellent listening skills and the ability to communicate verbally and in writing. This\nincludes reading comprehension, composition, legal drafting, proofreading, standard and\nbusiness English usage, punctuation, spelling, grammar, and format as well as the ability\nto communicate in clear and concise language appropriate to the purpose and parties\naddressed.\n- Excellent interpersonal skills to deal with the public and staff, using courtesy, tact and\ngood judgement in sensitive or high-pressure situations.\n- Problem solving, decision-making, time management, planning and organizing skills.\n- Using software applications including word processing, spreadsheet and database\nmanagement, electronic document management programs public records portal, e-mail\nsearch software, and audio redaction.\nAbility to:\n- Manage stress and handle several tasks simultaneously while maintaining accuracy and\nattention to detail in an environment of frequent interruptions.\n- Work independently in carrying out position responsibilities.\n- Willingness and ability to maintain a high level of confidentiality of sensitive information\nand professionalism.\n- Analyze and respond to changes for legal compliance and procedural development.\n- Analyze, coordinate, communicate, and plan regarding department budget.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n- Frequently communicate accurate information and ideas with others;\n- Move between work sites;\n- Occasionally transport objects wighing up to thirty 30 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting that includes a customary range of noise and other\ndistractions, and low everyday risk working around standard office equipment. May experience\nfrequent interruptions. May work for extended periods of time at a computer workstation. This is\na sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of college coursework or vocational training in paralegal studies, office\nadministration, or related field; AND\n- Two years experience in legal office management or a legal support role; OR\nFour (4) years experience in legal office management or a legal support role.\n- Keyboarding speed of 45 wpm net required.\n- Word processing skills required.\n- Municipal or other governmental experience strongly preferred.\n- Electronic Document Management skills preferred.\n- Basic Excel skills preferred.\n- An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill, and ability to successfully perform the essential job functions will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\n- Notary Public License or ability to secure Notary certification.\nPREPARED BY: Ian Sievers REVIEWED BY:______________________\n7/84 Alan Marriner\nCity Attorney\nREVISED BY: KSH\n4/87\nS. Mahaffey\nJ. Hoisington\nL. Klemanski\n1/01\nHoisington/Messer/Klemanski\n7/02\nK. Messer\nA. Sullivan\n12/13\nA. Sullivan\n6/21\nA. Kraham\nS. Chaplin\nA. Silva\n11/25"}
{"Department": "Legal", "Job Title Sort": "Legal Assistant - Criminal", "Job Title": "Legal Assistant - Criminal", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LELegalAssistantCriminal.jd.pdf", "SharePoint List ID": "559", "Salary Grade": "E1-7", "pdf_url": "https://cob.org/wp-content/uploads/LELegalAssistantCriminal.jd.pdf", "pdf_file": "LELegalAssistantCriminal.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legal Assistant - Criminal\nE-PLAN\nDEPARTMENT: Legal SG:E1-7\nCS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nResponsible for performing office management duties and providing direct administrative\nsupport and assistance to the Victim Advocate and the Assistant City Attorneys in the criminal\ndivision of the Legal Department. Performs specialized technical and clerical tasks, while\napplying comprehensive knowledge of policies and procedures of the Legal Department,\nMunicipal Court and Police Department. This position provides information to the public, criminal\ndefense attorneys and victims related to functional areas of criminal prosecution. Maintains\nrecords, computer databases, applies and explains rules and regulations specific to this area of\nwork, including maintaining confidentiality and meeting public records requirements.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Receives day-to-day oversight and direction from the Lead\nProsecutor. Also receives direction from Assistant City Attorneys as related to their area of\nassignment. Work is performed under general supervision.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides assistance to the public on technical information that requires thorough\nknowledge of laws, regulations, policies and procedures related to criminal prosecution\nfunctions.\n2. Coordinates the processing of forms, notices, orders, or documents for specialized\ndivision programs, such as criminal prosecution and diversion, record retention\nprocedures and criminal discovery procedures.\n3. Develops and maintains an accurate and timely record-keeping system or database for\nthe criminal division.\n4. Maintains a court tracking and case follow-up system.\n5. Prepares files for court calendars, routes documents and maintains filing systems to\ninclude: creating, organizing, updating, indexing, maintaining and purging files; and\npreparing records for archival transfer.\n6. Data entry of orders, and online search of computer databases for information and\nrecords pertinent to specialized division programs. Maintains confidentiality of\ninformation or records by following defined procedures for proper handling and\ndisposition of each type of information.\n7. Initiates and distributes routine correspondence, reports and other records as required.\nDevelops own contents as authorized.\n8. May assist in location and coordination of witnesses and officers. Responsible for\npreparing and sending out subpoenas to witnesses and officers, as well as tracking of\nsubpoenas to insure service.\n9. Serves as liaison with clients or staff in other departments, agencies, or jurisdiction.\n10. Develops clerical procedures, routines, forms and record-keeping systems. Instructs\nothers in such procedures and coordinates workflow to avoid duplication of work.\n11. Receives and directs visitors and phone calls; provides program information, responds\nto inquiries and refers to appropriate staff.\n12. Works with other related offices, agencies, and personnel to facilitate the smooth flow of\ninformation.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of Legal Department program procedures, policies, terminology\nand related regulations.\n\u2212 Comprehensive knowledge and understanding of court filing procedures, court notice\nrequirements, and court process generally.\n\u2212 Comprehensive knowledge of office practices, procedures and equipment.\n\u2212 Business English composition, spelling, punctuation and grammar.\nSkill in:\n\u2212 Basic math skills, including the ability to add, subtract, multiply and divide with accuracy.\n\u2212 Using software programs used by the position such as word processing and\nspreadsheets, database management.\n\u2212 Excellent communications skills to deal with City staff, the general public and other\nagencies using courtesy, tact and good judgment in order to provide clear explanations\nof departmental policies, procedures and practices.\nAbility to:\n\u2212 Interpret and apply program/department information in making work decisions or in\nproviding information to others.\n\u2212 Interact with the public and co-workers using courtesy, tact and good judgment.\n\u2212 Work independently and make appropriate decisions regarding work methods and\npriorities.\n\u2212 Establish and maintain varied and detailed computerized filing and recordkeeping\nsystems.\n\u2212 Operate standard office equipment such as typewriter, calculator, computer terminal,\ntelephone and photocopier.\n\u2212 Work quickly, accurately and thoroughly with close attention to detail to meet deadlines\nin an environment of frequent interruptions and high volume workload.\n\u2212 Maintain confidentiality of all sensitive information.\n\u2212 Ability to multi-task with attention to detail.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n- Frequently communicate accurate information and ideas with others;\n- Remain stationary for long periods of time;\n- Move between work sites;\n- Occasionally transport objects weighing up to 30 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Works around standard office equipment. May work in an office with frequent public\ncontact. Work can have deadlines and be stressful at times and requires ability to handle stress\nwhile continuing to function at a high level. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma required. Associate degree or vocational training in the legal field\nhighly desired\n\u2212 Three years of progressively responsible legal support experience is preferred.\nExperience in criminal justice system highly desired.\n\u2212 \uf041n equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck, and fingerprinting. Subject to re-check every five years.\nPREPARED BY: Joan Hoisington REVIEWED BY: ____________________\n01/2011\nAlan Marriner,\nREVISED BY: A. Sullivan City Attorney\n6/21"}
{"Department": "Legal", "Job Title Sort": "Legal Assistant - Criminal and Civil", "Job Title": "Legal Assistant - Criminal and Civil", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEAssistantCriminalandCiviljd.pdf", "SharePoint List ID": "648", "Salary Grade": "E1-7", "pdf_url": "https://cob.org/wp-content/uploads/LEAssistantCriminalandCiviljd.pdf", "pdf_file": "LEAssistantCriminalandCiviljd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legal Assistant - Criminal and Civil E-PLAN\nSG:E1-7\nDEPARTMENT: Legal CS:N\nFLSA:Y\nEEO4CODE|SOC:AS|43-6012\nJOB SUMMARY:\nResponsible for performing office management duties and providing direct administrative\nsupport and assistance to the staff in the criminal and civil divisions of the City Attorney\u2019s Office.\nPerforms technical and clerical tasks, while applying policies and procedures of the Legal\nDepartment, Police Department, Municipal Court and other courts. Provides information to the\npublic, opposing counsel, victims related to criminal prosecution, and City Departments.\nMaintains records and computer databases. Applies rules and regulations specific to this area of\nwork, including maintaining confidentiality and meeting public records requirements.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Receives day-to-day oversight and direction from the Lead\nProsecutor and Assistant City Attorneys as related to their area of assignment. Work is\nperformed under general supervision.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Prepares files for court calendars, routes documents, and maintains filing systems to\ninclude: creating, organizing, updating, indexing, maintaining, and purging files; and\npreparing records for archival transfer.\n2. Collates, copies and processes files, documents, forms, notices, and court orders for all\naspects of criminal prosecution including discovery and record retention.\n3. Develops and maintains an accurate and timely record-keeping system or database for\nthe civil and criminal division.\n4. Data entry, and online search of computer databases for information and records.\nMaintains confidentiality of information and records.\n5. Responsible for preparing and sending out subpoenas to witnesses and officers, as well\nas tracking of subpoenas to insure service. May assist in location and coordination of\nwitnesses and officers.\n6. Serves as liaison with clients or staff in other departments, agencies, or jurisdictions.\n7. Develops clerical procedures, routines, forms, and record-keeping systems. Instructs\nothers in such procedures and coordinates workflow to avoid duplication of work.\n8. Receives and directs visitors and phone calls.\n9. Works with other related offices, agencies, and personnel to facilitate the smooth flow of\ninformation.\n10. Assists Legal Administrative Assistant with fulfilling public records requests, including\nreview of Computer Assisted Dispatch Reports, 911 calls, and Fire Incident Reports, and\nmaking redactions to records exempt from disclosure under the Public Records Act.\nAssigns agenda bills to Senior Assistant Attorneys.\n11. Assists Paralegal and Claims Coordinator with claims and litigation support, including\ndiscovery and trial preparation, service of pleadings, and filings with courts and\nagencies.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Legal Department program procedures, policies, terminology, and related regulations.\n\u2212 Court filing procedures, court notice requirements, and court process generally.\n\u2212 Office practices, procedures, and standard equipment.\n\u2212 Business English composition, alphabetical filing, spelling, punctuation, and grammar.\nSkill in:\n\u2212 Basic math, including the ability to add, subtract, multiply, and divide with accuracy.\n\u2212 Using software programs, including word processing and spreadsheets, database\nmanagement, public records requests portal, agenda bill scheduler, and redaction tools\nfor audio and written records.\n\u2212 Communications with City staff, the general public, and other agencies using courtesy,\ntact, and good judgment in order to provide clear explanations of departmental policies,\nprocedures, and practices.\nAbility to:\n\u2212 Interpret and apply program/department information in making work decisions or in\nproviding information to others.\n\u2212 Work independently and make appropriate decisions regarding work methods and\npriorities.\n\u2212 Establish and maintain varied and detailed computerized filing and recordkeeping\nsystems.\n\u2212 Work quickly, accurately, and thoroughly with close attention to detail to meet deadlines\nin an environment of frequent interruptions and high-volume workload.\n\u2212 Maintain confidentiality of all sensitive information.\n\u2212 Multi-task with attention to detail.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, copier, and fax machine;\n- Frequently communicate accurate information and ideas with others;\n- Remain stationary for long periods of time;\n- Move between work sites;\n- Occasionally transport objects weighing up to thirty (30) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer\nworkstation. Works around standard office equipment. May work in an office with frequent public\ncontact. Possibility of exposure to hostile and offensive language from interactions with the\npublic. Work can have deadlines and be stressful at times and requires ability to handle stress\nwhile continuing to function at a high level.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or GED required.\n\u2212 Word processing skills required.\n\u2212 One year of experience working in an office environment with demonstrated clerical\nresponsibilities highly preferred.\n\u2212 Associate degree or vocational training in the legal field highly preferred.\n\u2212 Experience in the criminal justice system and civil law is highly preferred.\n\u2212 Keyboard entry skills at a minimum of 65 wpm highly preferred.\n\u2212 Three years of progressively responsible legal support experience is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill, and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck, and fingerprinting. Subject to re-check every five years.\nPREPARED BY: Joan Hoisington REVIEWED BY: ____________________\n01/2011\nAlan Marriner,\nREVISED BY: A. Sullivan City Attorney\n6/21\nA Marriner\nJ. Steele\nA. Henshaw\nJ. Honga\n6/24"}
{"Department": "City Council", "Job Title Sort": "Legislative Assistant", "Job Title": "Legislative Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "CCLegislativeAssistant.jd.pdf", "SharePoint List ID": "370", "Salary Grade": "E2-2", "pdf_url": "https://cob.org/wp-content/uploads/CCLegislativeAssistant.jd.pdf", "pdf_file": "CCLegislativeAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legislative Assistant E-PLAN\nSG:E2-2\nDEPARTMENT: Legislative CS:N\nFLSA:N\nEEO4CODE:PP\nJOB SUMMARY:\nPerforms advanced technical support activities and paraprofessional work for the City Council.\nOrganizes the administrative functions of the Council office. Works with the Council President and\nother Council members, Department Heads, the Mayor's staff, other agencies, and community\ngroups to schedule Council meetings and set the business agenda. Prepares and disseminates the\nCouncil agenda. Maintains Council schedules and calendars. Serves as a resource on the\nmunicipal legislative process.\nCoordinates public information and outreach efforts on behalf of City Council. Responds to public\ninquiries regarding City and/or Council actions, researches issues, reports trends in public opinion\nobtained through public contact, and explains rules, projects, plans and initiatives to the public.\nPlans and produces public information products and events. Serves as liaison to local, State and\nfederal agencies. Maintains effective working relations with various community stakeholders in\nschools, businesses and public agencies as well as with media representatives. Works\ncollaboratively with Executive staff, Department Heads and other staff.\nWork requires a high degree of confidentiality and discretion in a sensitive public environment.\nProvides guidance as needed regarding the requirements of the Open Public Meetings Act, the\nOpen Public Records Act and Roberts' Rules of Order.\nSUPERVISORY RELATIONSHIPS:\nDirectly responsible to the Council President (at the direction of the full Council) with coordination\nfrom the City Attorney. Works independently and establishes office procedures and work routines\nunder the guidance of applicable Legislative Office and City policies and procedures, as well as\nfederal, State, City and departmental laws, rules and regulations. May receive day-to-day guidance\nfrom the City Attorney, as needed. May assign and monitor work of part-time and/or temporary\nemployees and interns.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Administrative Support: Provides high level administrative support to the City\nCouncil. Works with the Council President to develop and monitor Legislative Department's\nbudget, policies and procedures. Prepares and maintains the Legislative Department\u2019s\nbudget and financial records, time sheets, etc. Maintains inventories and determines need\nfor supplies, furniture and equipment. May research information needed for purchasing\ndecisions. Updates Council documents and information posted to City website.\n2. Council Agendas and Agenda Bills: Coordinates the preparation of Council agendas for\nvarious meetings. Schedules, coordinates and prepares background materials for regular\nCCLegislativeAssistant.jd.doc\nLegislative Assistant Page 2\nand special Council Committee meetings, work sessions and retreats. Receives agenda bills\nand attachments and reviews for completeness. Works with departments to ensure Council\nreceives all necessary agenda bill information for their deliberations. Assigns bill to Council\nstanding committee(s) with estimated time for review and action. Schedules public hearings\nand other agenda topics. Performs follow up work from agenda with Department Heads and\nstaff to facilitate Council action as needed.\n3. Council Committee Meetings: Works with the Council President to organize Council's\nannual reorganization meeting and retreat. Coordinates with the Deputy City Clerk and other\ndepartments to ensure adequate administrative support for all Council meetings.\n4. Council Meeting Minutes: Serves as back up to Deputy City Clerk in recording and\npreparing minutes of Council meetings.\n5. Public Notice: Assists in the preparation and processing of public hearing notices for legal\npublication and required notification of appropriate property owners in accordance with State\nand local regulations. Provides timely notice of Council meetings, including to key\nstakeholders. Oversees the notice, distribution of the Council\u2019s biweekly agenda packets,\nand posting to the Council website.\n6. Scheduling and Logistics: Maintains Council calendar of meetings, activities and individual\nCouncil member schedules. Sets annual Council calendar of meetings by resolution for the\nfollowing year. Ensures notice requirements are met for quorum of Council members at\nmeetings and events. Organizes and coordinates logistical elements of Council meetings\nand retreats. Makes or coordinates travel arrangements for Council and staff members as\nneeded. Schedules appointments, meetings and appearances for Council and staff\nmembers. Coordinates joint meetings with other agencies as required. Maintains a\ndisciplined, organized schedule.\n7. Immigration Advisory Board: Coordinates with board members to organize agenda\nmaterials, schedules and takes minutes for meetings. Arranges interpretation services for\nmeetings as well as translation of all written materials and minutes. Posts meeting agenda,\nminutes and audio recording on City website.\n8. Communications: Receives and responds to a variety of inquiries, concerns and\ncomplaints from residents and individuals with a business interest in the City. Screens and\nrefers calls as appropriate. Acts as liaison between the Council and Mayor\u2019s office, City\nemployees and the public. Assists in the resolution of problems and concerns through\nexplanation of City or departmental practices and policies. Researches issues. Attends\nmeetings to keep informed of departmental activities, City projects, issues and actions.\nEstablishes and maintains communication links with community stakeholders, public\nagencies and other entities regarding Council business; this communication includes, but is\nnot limited to, information regarding current ward boundaries or other business interests.\n9. Media and Public Relations: Plans, coordinates, develops and disseminates proactive\npublic information products such as emails, website and social media content, and other\ninformational materials. Coordinates and supports the planning of events such as public\nforums, open houses and community activities. Maintains good working relationships with\nmembers of the media and supplies appropriate, accurate and timely information. Detects\nand monitors emerging issues in the community. Advises on planning agendas, timing\nissues for action and wording of potential communications or actions.\nCCLegislativeAssistant.jd.doc\nLegislative Assistant Page 3\n10. Staff Supervision: Hires and supervises part-time and temporary support staff and\nconsultants as required. Assigns and reviews work. Conducts performance appraisals,\nassesses and provides for training and development needs, and attends to performance\nissues.\n11. Records Management: Acts as records manager for the Council. Maintains and updates\noffice filing system. Updates various policies and procedures manuals. Responsible for\nsending/retrieving archival materials. Keeps accurate records of all contracts, bonds or other\nlegal documents.\n12. Council Processes: Serves as Council's subject matter expert on the municipal legislative\nprocess, Open Public Meetings Act, Open Public Records Act and Roberts' Rules of Order.\nProvides continuity between Councils and is an information resource on issues and\nhistorical background. Assists Council members to make sound decisions regarding\nappropriate Council member actions and communications.\nADDITIONAL WORK PERFORMED:\n1. May serve as back up to other City staff members as appropriate.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The Municipal legislative process, public notice requirements, Open Public Meetings Act,\nPublic Records Act and Roberts' Rules of Order.\n\u2212 Communication, education and public involvement strategies, and how to apply them in a\nmunicipal environment.\n\u2212 Municipal administration and familiarity with the functions and activities of the departments\nand divisions of municipal government.\n\u2212 State and local related codes and regulations, policies and procedures regarding legislative\nprocedures and public notice requirements.\nSkill in:\n\u2212 Excellent literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and format.\n\u2212 Excellent interpersonal skills to work with the public, staff, elected officials and media using\ncourtesy and tact in sensitive or high-pressure situations.\n\u2212 Excellent listening skills and the ability to communicate orally and in writing in clear concise\nlanguage appropriate for the purpose and parties addressed.\n\u2212 Problem solving, decision making, time management, planning and organization skills.\n\u2212 Proficient in the use of standard software applications including word processing,\nspreadsheet, presentation, database management and document/records management\nprograms.\n\u2212 Proficient in the use of social media applications including Facebook, Instagram, Twitter and\nYouTube.\nAbility to:\n\u2212 Read, understand and apply ordinances, laws, policies and procedures applicable to the\nscope of work.\nCCLegislativeAssistant.jd.doc\nLegislative Assistant Page 4\n\u2212 Develop and maintain a working familiarity with Council business and priorities, current and\non-going City legislative issues, and community stakeholders.\n\u2212 Maintain the highest level of professionalism, tact and discretion in a frequently high-\npressure environment.\n\u2212 Tolerate stress and handle several tasks simultaneously while maintaining accuracy and\nattention to detail in an environment of frequent interruptions.\n\u2212 Work independently and assume responsibility in carrying out position responsibilities.\n\u2212 Exercise sound judgment to solve problems in stressful situations.\n\u2212 Organize, prioritize and schedule work to meet legal and business deadlines and demands\nof peak workloads while maintaining accuracy and attention to detail.\n\u2212 Apply critical thinking and problem-solving skills.\n\u2212 Handle information with discretion and maintain the confidentiality of sensitive information\nand materials.\n\u2212 Deal tactfully with the public and respond effectively in potentially confrontational situations.\n\u2212 Communicate and work effectively with co-workers, City employees, public agencies,\nattorneys, and the public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as keyboard, mouse,\nphone, and fax machine;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an executive office setting of high public contact and visibility, as well as in a\nsemi-private office with computer workstation. Exposure to an environment with background sounds\nrelated to the office work environment and interaction with the public. May experience frequent\ninterruptions. May also require occasional travel. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED) required.\n\u2212 Demonstrated strong written and oral communication skills required.\n\u2212 Proficiency with word processing, spreadsheet, document management, social media\nplatforms and basic website content management required.\n\u2212 Bilingual fluency in English and Spanish required.\n\u2212 Keyboarding skills at 50 words per minute required.\n\u2212 College or vocational training in area related to the position, such as office management,\npublic administration, public relations, communications or other related area is preferred.\n\u2212 Municipal or other governmental experience strongly preferred.\n\u2212 Experience in a public service organization preferred.\n\u2212 A minimum of five (5) years office administration or executive support including at least two\n(2) years as an executive secretary/assistant preferred.\nCCLegislativeAssistant.jd.doc\nLegislative Assistant Page 5\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Willingness and ability to attend and participate in evening and weekend meetings.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: Barry Bjork REVIEWED BY:\n1/16/80 Gene Knutson, Council President\nREVISED BY: BS 9/85\nBS/KH 4/86\nPB 3/95\nKH 4/04\nCL/LK 1/14\nMK/HS/AS 8/20\nCCLegislativeAssistant.jd.doc"}
{"Department": "City Council", "Job Title Sort": "Legislative Policy Analyst", "Job Title": "Legislative Policy Analyst", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "CCLegislativePolicyAnalyst.jd.pdf", "SharePoint List ID": "15", "Salary Grade": "E2-6", "pdf_url": "https://cob.org/wp-content/uploads/CCLegislativePolicyAnalyst.jd.pdf", "pdf_file": "CCLegislativePolicyAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legislative Policy Analyst E-PLAN\nSG:6\nDEPARTMENT: Legislative CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for providing professional assistance to the Bellingham City Council with long-and-short-\nrange planning, research, and analysis in the areas of policy development and fiscal decision-making.\nConducts research and applies independent judgment in analyzing complex or unique problems,\nissues, and situations; develops and justifies recommendations and findings. Conducts fiscal analysis\nof programs and supports Council in its consideration of the City budget. Includes evaluation of\nproposed actions based on the Bellingham Municipal Code, the city\u2019s Comprehensive Plan, multi-\njurisdictional relationships, State legislation and federal laws. Work requires a high degree of\nconfidentiality and discretion in a sensitive public environment. Actively supports and reflects the\nCity\u2019s commitment to Accessibility, Diversity, Equity, and Inclusion (ADEI) in carrying out job duties.\nSUPERVISORY RELATIONSHIP:\nReports to City Council President. Works closely in consultation with other City staff, City legal\nadvisors and staff of outside agencies. Major work assignments will require approval by a majority\nvote of the City Council.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Identifies, researches, organizes, and synthesizes both qualitative and quantitative information\nfor City Council on assigned programs and issues. Sources may be City, county, State, and\nfederal law, as well as existing programs from other jurisdictions. Evaluates possible long-\nand-short range effects on policy, financial and budgetary ramifications, and relative risks of\npotential legislation. Develops decision-analysis reports for Council which include options,\nimpacts and pros and cons of each option.\n2. Provides advice on complex subject-specific matters involving strategic direction, policy, and\noperational issues. Researches new ideas and/or legislative proposals.\n3. Drafts innovative ordinances and regulations related to a diversity of topics, such as: critical\nareas, environment, and sustainability; resource land retention; transportation planning; urban\ngrowth issues and other policy areas as assigned.\n4. Evaluates and analyzes impacts of Council work programs and priorities for programmatic\nreview; recommends schedules and tasks; plans for additional resources and integrates\nchanges smoothly. Manages assigned projects and tasks, assuring timely completion.\n5. Identifies legal questions, refers to legal counsel and incorporates legal advice and opinions\ninto policy analysis and recommendations to Council.\nCCLegislativePolicyAnalyst.jd.doc\nLegislative Policy Analyst Page 2\n6. Prepares and presents work products and recommendations to Council members,\ncommittees, and others as appropriate through oral summaries, written reports, and computer-\ngenerated software programs. Drafts legislation and amendments; reviews with City legal staff\nfor compliance with City standards.\n7. Leads or participates in internal and external committees with other City staff, Council, other\nagencies, and citizens.\n8. With approval of at least four City Council members and under direction of the Council\nPresident, independently investigates, develops, and analyzes potential Council initiatives and\nrecommends project plans and work programs.\nADDITIONAL WORK PERFORMED:\n1. May coordinate with City departments to collect data, gather information, and prepare reports\nrelative to the Council\u2019s budget review needs. May provide review and recommendations on\nfunding and staffing levels as assigned.\n2. Coordinates with, assists other staff with projects, and provides back up for other Council , as\nassigned.\n3. May be required to speak or make presentations to groups of people.\n4. Performs other duties within the scope of the classification, as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practices of public administration and policy analysis;\n\u2212 Mathematical principles sufficient to perform statistical, financial, and economic analyses;\n\u2212 The role of the legislative branch of City government; state and local government agencies\nincluding special purpose and general purpose governments;\n\u2212 Federal, state, and local laws, rules and regulations governing the structure and operations of\nCity government;\n\u2212 Research methods and techniques;\n\u2212 Planning, zoning, methods for protecting resource lands, and transportation planning related to\nurban growth;\n\u2212 Principles of planning, time management, project coordination and management, facilitation\ngroup dynamics, and program and process evaluation;\n\u2212 Computer software programs and applications at an advanced level including word\nprocessing, spreadsheet, database, and presentation software as well as operation of\nstandard office equipment.\n\u2212 Principles, best practices, and current trends in ADEI.\nDemonstrated ability to:\n\u2212 Analyze and evaluate economic, political, and social trends, impacts and consequences of\nlegislative policies and actions;\n\u2212 Assess the relative advantages and disadvantages of alternative courses of action;\n\u2212 maintain productive relationships with City staff, Council, citizens, and staff of other agencies;\nCCLegislativePolicyAnalyst.jd.doc\nLegislative Policy Analyst Page 3\n\u2212 Use tact, discretion, diplomacy, respect, and courtesy to establish and maintain effective work\nrelationships with elected officials, department heads, associates, and the general public;\n\u2212 Plan and organize work independently without immediate supervision; must exercise good\njudgment to determine when independent action is appropriate and when to refer situations to\na higher authority;\n\u2212 Communicate effectively, both verbally and in writing; initiate, compose and/or edit\ncorrespondence, records, narrative and other reports and documents in a manner which can\nbe understood by non-technical listeners and readers;\n\u2212 Organize facts and present findings, conclusions, and recommendations in a clear and logical\nmanner; prepare clear and concise reports;\n\u2212 Learn, interpret, evaluate, and apply a variety of complex written materials including laws,\nrules, regulations, reference materials, technical reports and legal documents; interpret\nadministrative directives and use initiative and sound judgment in applying same to the work\nsituation;\n\u2212 Work effectively in a multi-task environment; take appropriate initiative; develop ways to\nimprove and promote efficient work methods;\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Results Orientation,\nService Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with extended periods of time spent at a computer\nworkstation. May sit or stand for long periods of time. Moves throughout City facilities and other\nagencies, and periodically drives a motor vehicle to perform duties at other sites or travel outside of\nthe city.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in public policy, public administration, planning, environmental science, or\nrelated field; master\u2019s degree preferred.\n\u2212 Four (4) years professional-level experience in public policy work, including two (2) years of\nexperience conducting research, analyzing information, and developing reports.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted prior to hire.\nCCLegislativePolicyAnalyst.jd.doc\nLegislative Policy Analyst Page 4\n\u2212 May be required to attend meetings or perform duties outside of normal office hours including\nearly mornings, evenings, and weekends.\nPREPARED BY: B. Ryan, L. McGowan-Smith REVIEWED BY:\n2/08 Michael Lilliquist\nCity Council President\nREVISED BY: A.Sullivan\n8/23\nCCLegislativePolicyAnalyst.jd.doc"}
{"Department": "Library", "Job Title Sort": "Library Administrative Assistant", "Job Title": "Library Administrative Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LIAdminAsst.jd.pdf", "SharePoint List ID": "101", "Salary Grade": "E1-8", "pdf_url": "https://cob.org/wp-content/uploads/LIAdminAsst.jd.pdf", "pdf_file": "LIAdminAsst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Administrative Assistant E-PLAN\nSG:E1-8\nDEPARTMENT: Library CS:N\nFLSA:Y\nEEO/SOCCODE:AS/43-6014\nJOB SUMMARY:\nServes as confidential administrative assistant to the Library Director and performs a variety of\nadministrative, office management, payroll, executive support, and budgeting and accounting\nsupport duties for the Library.\nSUPERVISORY RELATIONSHIP:\nReports to the Library Director. May supervise support staff, including selection, training,\nevaluation, and handling performance improvement issues. Works independently under the\nguidance of City and departmental policies and procedures and applicable state laws and\nregulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supports work of the Library Director. Screens incoming calls, mail, visitors, and meeting\nrequests. Manages Library Director\u2019s calendar. Communicates information on behalf of\nthe Director. Prepares reports, grant applications, policies, studies, Powerpoint slides,\nand illustrative graphs and charts.\n2. Prepares routine and confidential correspondence. Receives, redirects, and responds to\na variety of general and confidential inquiries from citizens and employees; assists in\ncoordinating responses.\n3. Supports work of the Library Board of Trustees under direction from the Library Director.\nPrepares and publishes meeting agendas, board packets, and makes all meeting\narrangements, including noticing meetings to local media. Assures Board members\nreceive meeting information in a timely manner. Serves as assistant to the Library\nBoard, attends Library Board meetings, takes notes, and prepares Board minutes.\nAssembles and compiles information for statistical activity reports. Schedules\nappointments and arranges meetings for Library Director and Board members.\n4. Manages office operations for the Library. Develops office procedures and performs\nadministrative tasks involving payroll, timekeeping, budgeting, accounting, and\npersonnel. Orders and maintains inventory of all office supplies.\n5. Responsible for Department\u2019s records system. Develops and maintains the\nadministrative office filing system, maintains accurate record of contracts and other\nimportant documents, routing for signature as required, and updates various policies and\nprocedure manuals under direction of the Library Director. Prepares records retention\nschedules, arranges for transmittal of records to Records Center for storage and/or\ndestruction and arranges retrieval of materials as needed. Responds to Public Record\nrequests under direction of the Library Director.\nLibrary Administrative Assistant Page 2\n6. Prepares Library\u2019s annual budget documents and monitors and records budget\nexpenditures, including: gathering and compiling budget information; estimating the\nneeds and costs for supplies and equipment; researching information needed for\npurchase requisitions; determining areas of potential over or under expenditures; and\ninitiating journal entries. Initiates and prepares appropriate City Council agenda bills\nrelating to the Library\u2019s budget. Prepares a variety of financial reports for the Director\nand Library Board of Trustees. Assists in the preparation of Library\u2019s annual financial\nand statistical reports.\n7. Performs all accounts receivable and payable activities: prepares requisitions for\nPurchase Orders; reviews vendor invoices for accuracy and enters them into financial\nsoftware for payment and archiving; maintains Gift Fund accounts and monitors\nWhatcom Community Foundation accounts; counts and reconciles money from coin-\noperated equipment and ensures equipment is maintained in good operating condition;\nreconciles Point of Sale revenues with Integrated Library System reports; prepares daily\ndeposit; verifies and remits refunds; tracks and monitors grants; maintains petty cash\naccounts; and reconciles all Library credit card statements.\n8. Acts as primary time administrator for department. Initiates and processes all electronic\npersonnel actions for Library staff including appointments, terminations, and changes.\nCollects and maintains record of Volunteer background checks.\n9. Collects compensation and comparative data for union negotiations and provides\nconfidential negotiations support.\n10. Arranges local and out-of-town reservations for conferences, transportation, and lodging.\nInitiates travel authorizations and compiles back-up documentation.\nADDITIONAL WORK PERFORMED:\n1. Responsible for office asset inventory.\n2. Distributes and maintains records for meter passes and temporary parking permits.\n3. May type and track management proposals and prepare spreadsheets and other\ndocuments for presentation in negotiations.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Basic accounting, financial record keeping rules and procedures, and current budget\nprocedures and systems used by the City.\n\u2212 Working knowledge of office management and support principles and procedures, and\nthe Library's purpose, functions, and practices.\n\u2212 Knowledge of, and ability to, apply and explain City and Library policies, procedures, and\npractices, as well as State reporting requirements.\nSkill in:\n\u2212 Strong computer skills including word processing, 10-key calculator, creation and use of\nspreadsheets, presentation software, and database applications. Willingness and ability\nto learn new applications, techniques, and technologies.\nLibrary Administrative Assistant Page 3\n\u2212 Strong oral communication and customer services skills to interact effectively with a\nvariety of residents and City personnel using tact, courtesy, and good judgement.\n\u2212 Excellent writing skills including knowledge of standard English usage, composition,\npunctuation, grammar, spelling and letter/memo/report formats. Excellent keyboarding\nskills.\n\u2212 Excellent planning, organizational and problem-solving skills including flexibility and\nadaptability.\nAbility to:\n\u2212 Add, subtract, multiply, divide, compute percentages, and create formulas.\n\u2212 Work independently with minimal daily supervision, prioritize work, and use good time\nmanagement skills.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent\ninterruptions.\n\u2212 Maintain the confidentiality of sensitive information.\n\u2212 Expert ability to operate standard office equipment.\n\u2212 Maintain punctual and consistent attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Occasionally transport objects weighing 10-15 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Work requires sitting or standing for extended periods of time, using a computer\nworkstation and other office equipment and receiving visitors to the Library Director's office.\nWork may include support for meetings outside the usual work day. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED).\n\u2212 Three years of responsible experience in accounting support and office management.\n\u2212 Strong experience utilizing computer applications for word processing, spreadsheets,\npresentation software, and database management.\n\u2212 Keyboarding at 45 WPM.\n\u2212 One year of relevant post-secondary vocational or college training preferred.\n\u2212 Experience utilizing computer graphics preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\nLibrary Administrative Assistant Page 4\nPREPARED BY: Sharon Skagen REVIEWED BY:\n6/80 Rebecca Judd\nLibrary Director\nREVISED BY: Kerry Sicktich\n6/87\nClaudia McCain\nDarlene McLeod\n2/97\nClaudia McCain\n9/97\nJ. Carterson\nL. Klemanski\n1/02\nP. Kiesner\nA. Beatty\n3/10\nR. Judd\nR. Delker\n5/21\nR. Judd\nR. Delker\n10/23"}
{"Department": "Library", "Job Title Sort": "Library Catalog Specialist", "Job Title": "Library Catalog Specialist", "Classification": "Library Specialist 1", "Bargaining Unit": "Union:1937", "Published File Name": "LILibraryCatalogSpecialist.pdf", "SharePoint List ID": "131", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/LILibraryCatalogSpecialist.pdf", "pdf_file": "LILibraryCatalogSpecialist.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Catalog Specialist UNION: 1937\nSG:106\nCLASS TITLE: Library Specialist 1 CS: N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE|SOC: PP|25-4031\nFULL-TIME/PART-TIME\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nUses online bibliographic utilities and other standard cataloging sources to catalog library materials.\nPerforms extensive data entry.\nSUPERVISORY RELATIONSHIP:\nReports to Head of Digital Services. Works independently under general supervision and the guidance\nof City and departmental policies and procedures. Consults with other division heads, as appropriate.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Catalogs library materials using standard cataloging tools and the Dewey Decimal Classification\nsystem. Utilizes catalog information from online computer based bibliographic sources and from\nstandard print sources.\n2. Retrieves cataloging records from online bibliographic utility, verifies information and completes\nrecord. Assigns call numbers, modifies bibliographic information as needed and routes\ncataloged materials for further processing.\n3. Completes bibliographic records for print and non-print materials, including original annotations\nand subject headings.\n4. Updates and corrects existing bibliographic records in library database including authority files.\n5. Creates bibliographic records within local database of an abbreviated nature.\nADDITIONAL WORK PERFORMED:\n1. May process withdrawn materials from collection and update or delete holdings and\nbibliographic records from within local and online databases.\n2. May create and maintain cataloging statistics and files.\n3. May produce informational and statistical reports for professional staff and administration using\nan informational and retrieval software product.\nLILibraryCatalogSpecialist\nLibrary Catalog Specialist Page 2\n4. May perform critical back-up in the absence of the Library Processing Specialist or Library\nAcquisitions Specialist.\n5. Completes special projects, as assigned.\n6. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 General knowledge of the library collection.\n\u2212 Familiarity with genres, formats and reading levels.\nSkills in:\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs and concerns of children and\nadults.\n\u2212 Excellent oral communication skills.\n\u2212 Demonstrated reading comprehension.\nAbility to:\n\u2212 Understand and apply the policies, procedures and protocols for Interlibrary Loan of the\nAmerican Library Association, OCLC (Online Computer Library Center), and the Bellingham\nPublic Library.\n\u2212 Proficiently use the Bellingham Public Library online catalog, OCLC database, other\nbibliographic tools, and Internet search engines.\n\u2212 Interact effectively with a variety of people with courtesy and tact, including the ability to remain\ncalm in stressful situations with angry or upset patrons.\n\u2212 Work independently, set own priorities, devise own work methods and follow general library\nprotocols and procedures.\n\u2212 Effectively motivate, interact, and communicate with diverse groups of people such as co-\nworkers.\n\u2212 Cross-train, organize, prioritize and provide effective feedback.\n\u2212 Be flexible and work with frequent interruptions.\n\u2212 Work independently with minimal or no immediate supervision\n\u2212 Develop and maintain statistical data.\n\u2212 Detect print and database errors and make appropriate corrections.\n\u2212 Perform high volume of work with accuracy and attention to detail.\n\u2212 Use computer for data entry and information retrieval.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and printers;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Operate equipment of varying lengths and widths.\nWORKING ENVIRONMENT:\nLILibraryCatalogSpecialist\nLibrary Catalog Specialist Page 3\nDuties are performed indoors with frequent interaction with co-workers. Work is performed extensively\nat a computer workstation with periods of prolonged sitting or standing. Workstation may be shared\nwith other staff. Environment includes a normal range of noise and other distractions working around\nspecialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of post secondary course work, preferably in library science or technology with\ncourse work in cataloging.\n\u2212 One year of experience in high volume library support position.\n\u2212 Cataloging experience preferred.\n\u2212 OR equivalent combination of education and/or experience that provides the applicant with the\nnecessary knowledge and skills.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Rebecca Judd, Library Director\n6/07\nJ. Honga\nJ. McConnel\nA. Sullivan\n2/24\nLILibraryCatalogSpecialist"}
{"Department": "Library", "Job Title Sort": "Library Children\u2019s Specialist", "Job Title": "Library Children\u2019s Specialist", "Classification": "Library Specialist 2", "Bargaining Unit": "Union:1937", "Published File Name": "LILibraryChildrensSpecialist.jd.pdf", "SharePoint List ID": "132", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/LILibraryChildrensSpecialist.jd.pdf", "pdf_file": "LILibraryChildrensSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: LIBRARY CHILDREN\u2019S SPECIALIST UNION:1937\nSG:107\nCLASS TITLE: Library Specialist 2 CS:N\nFLSA:Y\nDEPARTMENT: Library/Youth Services EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nPerforms public service duties including reference assistance, reader\u2019s advisory services, and\ncirculation. Plans, prepares, schedules, and conducts specialized programming for children and\nadults, including the Summer Reading program. Prepares promotional materials for Youth Services\nprograms. Promotes library services to the community through outreach to schools, daycares, and\nother educational venues. Serves as a lead worker.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Youth Services. Works independently under general supervision and the\nguidance of Library policies and procedures. Acts as Person\u2013In-Charge in the absence of the\nsupervisor. Functions as lead. Provides training and day-to-day direction to lower-classified staff\nmembers and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides reference assistance and reader\u2019s advisory services. Directs and teaches patrons\nhow to use library resources, including print and non-print materials, the library catalog\ncomputers, internet computers and online databases.\n2. Selects and locates library materials for customers, considering such variables as age,\nreading level, and interests; compiles booklists and finding tools.\n3. Plans, prepares, schedules, and conducts programs such as school tours, story times,\nworkshops for adults, special events, and the Summer Reading Program.\n4. Prepares promotional materials for the public such as press releases, publicity posters, and\nroom displays. Designs forms, brochures and handouts. Oversees and orders print jobs.\n5. Responds to and handles violations of Library rules, including disruptive behavior and\ncomputer use infractions.\n6. Performs circulation duties: checks library materials in and out; processes library card\napplications; handles overdue issues; collects fines and cashiers; handles telephone, email,\nand in-person questions; explains and applies Library policies.\n7. Assists librarians with selecting library materials for Youth Services.\n8. Represents Youth Services and the Library to groups in the community.\nLibrary Children\u2019s Specialist Page 2\nADDITIONAL WORK PERFORMED:\n1. Assists with development of Youth Services policies and procedures.\n2. Networks with others in Youth Services and other related fields.\n3. Assists with Youth Services technology projects and resources.\n4. Performs clerical duties such as updating files, writing letters, and data entry.\n5. Assists librarians with collection maintenance such as withdrawing materials, updating the\ndatabase, and recommending replacement materials.\n6. Helps to direct the daily activities of lower-classified staff and volunteers.\n7. Represents Youth Services on committees dealing with Library policies and procedures.\n8. Performs other related duties within the scope of the Library Specialist 2 classification or any\nlower library support classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge:\n\u2212\n\u2212\n\u2212 An understanding of the current principles and practices of public library services for youth\nand families, including a working knowledge of and experience with Reader's Advisory\npractices, Early Learning initiatives, technology and providing excellence in library services\nto youth and families.\n\u2212\nSkills:\n\u2212 Excellent oral and written communication skills for effective interaction with patrons of all\nages, co-workers and others using courtesy, tact and good judgment.\n\u2212 Excellent problem-solving and decision-making skills.\n\u2212\nAbility to:\n\u2212 Think creatively and be willing to experiment.\n\u2212 Inspire fun in the people and patrons around you.\n\u2212 Express passion about learning, books, library resources and the library's role in the\ncommunity.\n\u2212 Adapt, be flexible and open to change.\n\u2212 Maintain a high energy level, be outgoing and enthusiastic.\n\u2212 Make people feel welcome by displaying exceptional, friendly customer service.\n\u2212 Work independently and work well with others.\n\u2212 Be a leader and enthusiastically take on lead responsibilities.\nLibrary Children\u2019s Specialist Page 3\n\u2212 Create and conduct programs including storytelling; music and movement; and arts and\ncrafts.\n\u2212 Remain calm and effective when dealing with disruptive behavior.\n\u2212 Apply theoretical knowledge of child development in the creation and organization of library\nprograms.\n\u2212 Plan and organize workload effectively.\n\u2212 Perform data entry and utilize computerized information systems.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 File alphabetically and numerically.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the City of Bellingham\u2019s Public Service Competencies\nof Service Orientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 stand for up to four hours at a time;\n\u2212 reach shelves up to six feet high and at floor level;\n\u2212 lift and carry library materials weighing up to 25 lbs., often in a confined space;\n\u2212 correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing.\nStation is often shared with other staff. Environment includes a range of noise and other\ndistractions including loud or distressed children.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in child development, library science, elementary education or related field,\nor an equivalent combination of education, training, and experience.\n\u2212 Two years of experience in a library support or paraprofessional position; or an equivalent\ncombination of library experience, relevant curriculum or program development, instruction and\npresentation experience\n\u2212 One year of experience providing reader\u2019s advisory and ready reference preferred.\n\u2212 One year of experience designing and conducting children\u2019s programming, storytelling, or other\ncreative skills preferred.\n\u2212 Experience interacting in partnership with groups and committees preferred.\n\u2212 Bilingual proficiency desired.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass criminal convictions and Washington State Adult/Child Abuse records check prior to\nhire.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings and weekends.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\nLibrary Children\u2019s Specialist Page 4\n6/07\nUPDATED BY: Pam Kiesner\nBethany Hoglund\n12/10, 3/13\nREF: LIAsstChildrensLib.jd.doc; LIChildrensSpec.jd.doc"}
{"Department": "Library", "Job Title Sort": "Library Community Relations Specialist", "Job Title": "Library Community Relations Specialist", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "LICommunityRelationsSpecialist.jd.pdf", "SharePoint List ID": "534", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/LICommunityRelationsSpecialist.jd.pdf", "pdf_file": "LICommunityRelationsSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Community Relations Specialist UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:N\nFLSA:Y\nDEPARTMENT: Library \u2013 Community Relations EEO4CODE:PP\nJOB SUMMARY:\nPerforms a variety of specialized support work associated with outreach, public information,\ncommunications and programming for the Library. Coordinates assigned library activities, services,\nevents, and may deliver programs. Prepares marketing, informational and promotional materials for\nlibrary programs, services and public involvement activities. Coordinates, schedules and approves\nthe Library\u2019s public meeting room access. Responsibilities involve significant public contact, both\nwithin the library and through outreach efforts. Coordinates with other City departments and\norganizations as directed.\nSUPERVISORY RELATIONSHIPS:\nReports to a member of the library management team. Work is performed under general\nsupervision and the guidance of City and departmental policies and procedures. May provide day-\nto-day direction and training to lower classified staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Produces high quality, creative, visually-pleasing and informative communication materials\nabout Library programs, services and outreach efforts using various media resources such\nas news releases, social media, web content, brochures, advertisements, and displays.\nMay liaise with contracted graphic designers as assigned. Oversees and orders print jobs as\nneeded.\n2. Under the guidance of the Head of Community Relations, performs routine review and\nupdates to the Library website and social media platforms, including generating content;\nproofreading; restructuring and editing materials from content writers to meet established\nstandards; reviewing existing content to ensure accuracy and relevance; and posting to\nsocial media platforms.\n3. Responsible for coordinating the library room and event calendars, including prioritizing and\napproving requests for reservations. Ensures that meeting room terms of use are clearly\ncommunicated. Resolves scheduling, access and equipment issues.\n4. Coordinates and provides support in planning and executing events both on and off-site,\nsuch as public forums, programs, events, and public involvement activities. Responsible for\nplanning and coordinating event schedules, timelines, people and materials necessary for\nevent implementation. Assists with set-up and clean-up.\nLibrary Community Relations Specialist Page 2\n5. Maintains records and files in support of community relations and communications activities,\nsuch as project and program records and equipment and material purchasing. Determines\nprogram material needs and makes purchases with approval. Assists with the development\nof community relations and communications policies and procedures.\n6. Responds to a variety of inquiries, correspondence and information requests from the\npublic, outside organizations and City staff. Prepares, reviews, proofreads and edits letters,\nmemos and forms.\n7. Plans, prepares and schedules Skillshare programming as assigned.\nADDITIONAL WORK PERFORMED:\n1. Networks with community organizations and partner organizations as assigned.\n2. May provide training and day-to-day direction to lower-classified staff and volunteers.\nAssigns, directs and reviews the work of staff and volunteers assigned to assist with\nprograms.\n3. May be assigned to work on committees.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Library operations, procedures, services, and policies as well as relevant City policies.\n\u2212 Standard and specialized computer software applications, including:\n\u2212 Website management software;\n\u2212 Microsoft Office Suite;\n\u2212 Portable document format software, Photoshop, InDesign or related technology.\n\u2212 Customer service principles and techniques.\nSkill in:\n\u2212 Written communications, including writing in a variety of formats for a wide range of\npurposes.\n\u2212 Oral communications, including speaking to large and diverse audiences.\n\u2212 Working with diverse populations.\nAbility to:\n\u2212 Effectively interact with the diverse public, co-workers, vendors, and others using courtesy,\ntact, and good judgment.\n\u2212 Convey enthusiasm about learning, books, library resources, and the library's role in the\ncommunity.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 Work independently, set own priorities, devise own work methods and follow general Library\nprotocols and procedures.\n\u2212 Plan and organize workload effectively.\n\u2212 Maintain consistent and punctual attendance.\nLibrary Community Relations Specialist Page 3\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Reach shelves up to six feet high and at floor level;\n\u2212 Lift and carry materials weighing up to 50 lbs., infrequently;\n\u2212 Communicate verbally;\n\u2212 Move between work sites;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT\nWork is performed extensively at a computer workstation with periods of prolonged sitting or\nstanding. Workstation is often shared with other staff. Duties are performed primarily indoors, and\nmay take place offsite, with frequent interaction with co-workers and the public. Environment\nincludes a normal range of noise and other distractions working around specialized library\nequipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in communications, marketing, journalism, graphic arts or other related\ndiscipline.\n\u2212 One year of experience working with diverse populations.\n\u2212 Two years of experience related to communications, public relations, marketing or journalism.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings and weekends.\nPREPARED BY: R. Judd REVIEWED BY:\nA. Bagley R. Judd, Library Director\nE. Weinberg\n06/21"}
{"Department": "Library", "Job Title Sort": "Library Director", "Job Title": "Library Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LILibraryDirector.jd.pdf", "SharePoint List ID": "134", "Salary Grade": "E-DH-D", "pdf_url": "https://cob.org/wp-content/uploads/LILibraryDirector.jd.pdf", "pdf_file": "LILibraryDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Director E-PLAN\nSG:E-DH-D\nDEPARTMENT: Library CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nServes as Chief Executive Officer and provides leadership, direction, stewardship, and general\nadministrative oversight for the development and maintenance of all operations of the\nBellingham Public Library. Work involves significant community engagement and public\ninvolvement with Library Board of Trustees, elected officials, other policy makers, and citizens.\nServes as a member of the City\u2019s senior management team; collaborates with the Executive\nand other City departments on strategy and policy.\nSUPERVISORY RELATIONSHIP:\nReports to the Library\u2019s Board of Trustees who have statutory authority for the Library. Work is\nperformed under general guidance and direction and according to City and Library policies,\nprocedures, and various State and federal laws and regulations. Serves as a member of the\nCity\u2019s senior management team and confers regularly with the City\u2019s elected officials and staff.\nHires and supervises Library employees, directly or through assigned staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Management: Plans, organizes, directs, controls, and evaluates the work of the\nBellingham Public Library. Oversees the management of the day-to-day administration\nincluding budget, personnel and labor relations; materials collections and other\ninformation assets; facilities; capital projects; customer service activities; and other\ndevelopment initiatives.\n2. Board of Trustees: Serves as CEO to the Library Board of Trustees. Prepares and\npresents background materials and reports for the Board concerning the operation, fiscal\nstatus, activities and needs of the Library. Responsible for providing support services to\nthe Board, keeping an ongoing record of Board actions and decisions.\n3. Personnel Management: Develops and maintains a workforce committed to, and with\nhighly developed competencies in customer service, results orientation, and team work.\nDirectly or through staff, appoints, supervises, provides for training and performance\nevaluation and development, and ensures accountability of Department employees.\nEstablishes and maintains a working environment conducive to positive morale, quality\nservices, and innovation. Ensures compliance with labor agreements and with City and\nLibrary policies and procedures, State and federal laws and regulations.\n4. Fiscal and Business Management: Assures the financial well-being of the Library by\nestablishing cost control measures and monitoring all fiscal operations. Prepares annual\nbudget and justifies budget requests and amendments, both to the Library Board of\nTrustees and the Bellingham City Council. Projects and procures revenues and funding\nfor the work of the Library including management of fees and charges, and accesses\nLibrary Director Page 2\nalternative funding sources and grants. Assures the efficient and economical use of\nDepartmental funds, personnel, materials, facilities and time. Communicates the Library\nbudget to staff and the community.\n5. Strategic Planning: Directs and implements long-range and strategic plans. Works with\nthe Board of Trustees, Library staff, and the community to develop long-range and short-\nrange plans for Library services and collections, responsive to the needs and interests of\nthe public. Implements these plans into effective operating policies and programs.\n6. Labor Negotiations: With City staff, initiates labor negotiations with AFSCME 114L\nbargaining unit and makes recommendations to the Library Board as to appropriate\nactions to be taken. Provides management feedback for other union contracts.\nAdministers all Library union contracts throughout the year. Responsible for labor-\nmanagement relations within the Library.\n7. Capital Projects: Plans and implements major and minor capital improvement projects.\nProposes a capital improvement budget to the Library Board and City Council and\nadministers approved budget. Works with architects, consultants, contractors and\nothers, where appropriate. Responsible, in coordination with the City, for the ongoing\nmaintenance of all Library facilities.\n8. Citizen Involvement and Communications: Provides for programs to disseminate\ninformation on Library programs and processes to enhance utilization and better serve\nthe community\u2019s information needs. Serves on community boards, professional\norganization committees and boards, makes presentations, and develops and maintains\nprofessional contacts which further the interest of the Library and communicate the\nmission of the Library.\n9. Senior Management Team: Provides information and advice to the Mayor and City\nCouncil on strategic planning and accomplishment of Library and City goals and\nobjectives. Participates in City strategic planning. Coordinates the Library\u2019s activities with\nthose of other City departments to ensure a consistent approach towards common\nprojects and interests and the cost-effective delivery of services.\n10. Policy Development: Develops, recommends to the Library Board, and oversees the\nadministration of Library policies, procedures and guidelines. Maintains currency of\npolicies and practices.\n11. Program Development: Oversees all Library programs and projects. Coordinates\nprograms and activities of the Library with other City departments, local and regional\nagencies, and citizen groups.\nADDITIONAL WORK PERFORMED:\n1. Serves on City staff committees as appropriate.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Professional library principles, practices, procedures, laws and regulations.\n\u2212 Prevailing management principles and practices as they relate to the administration of\npublic libraries.\n\u2212 Customer service, marketing, and public relations trends, practices, and principles.\nLibrary Director Page 3\n\u2212 Principles and practices of general business management, including fiscal and budget\nmanagement.\n\u2212 Current and developing technologies in a library setting.\nSkill in:\n\u2212 Interpreting community needs and interests as they pertain to planning library services.\n\u2212 Motivating, directing, and supervising professional, paraprofessional and clerical\npersonnel in a manner conducive to full performance and high morale.\n\u2212 Team building and leadership.\n\u2212 Establishing and maintaining effective working relationships with employees, Board\nmembers, City officials, community leaders, professional peers, and the public.\n\u2212 Problem analysis and decision-making.\n\u2212 Strategic planning, visioning, organizing, and time management.\n\u2212 Verbal and written communication, with the ability to present ideas effectively.\nAbility to:\n\u2212 Plan, organize, prioritize, develop and implement a comprehensive coordinated library\nservice program.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Execute strategic planning and marketing.\n\u2212 Maintain high ethical and professional standards for conduct of public officials.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions; includes\nremaining stationary for extended periods of time and frequent interaction with employees, city\nofficials, citizens, and Library Board members. May be subject to long hours due to attendance\nat City Council and Committee meetings and other responsibilities required at this executive\nlevel. Flexibility to work evening and weekend hours and occasional overnight travel to\nconferences and training sessions required. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Master of library science (MLS or MLIS) degree from an American Library Association-\naccredited school required.\n\u2212 Five years of progressively responsible professional library experience including three\nyears management and administration experience in a leadership role.\n\u2212 Demonstrated effective work with elected officials, governing boards, and community\ngroups preferred.\n\u2212 Budget preparation and management experience preferred.\n\u2212 Public library experience preferred.\nLibrary Director Page 4\n\u2212 Labor relations experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered. The master\u2019s degree is a statutory requirement.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 State of Washington Certification as a librarian.\n\u2212 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\nPREPARED BY: Claudia McCain REVIEWED BY:\nKathryn Hanowell 8/84 Kelli Linville\nMayor\nREVISED BY: Library Board/DM 8/99 REVIEWED BY:\nLibrary Board/LK 3/04 Rick Osen\nP. Kiesner/KH 1/06 Library Board of Trustees\nChair\nR. Osen/AS 2/18"}
{"Department": "Library", "Job Title Sort": "Library Events Coordinator", "Job Title": "Library Events Coordinator", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "LIEventCoordinator.jd.pdf", "SharePoint List ID": "579", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/LIEventCoordinator.jd.pdf", "pdf_file": "LIEventCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Events Coordinator UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:N\nFLSA:Y\nDEPARTMENT: Library \u2013 Community Relations EEO4CODE:PP\nJOB SUMMARY:\nPlans, coordinates, and implements special events for Bellingham adults in support of the Library\u2019s\nStrategic Plan and the City\u2019s commitment to equity, diversity, and inclusion. Researches and\nsuggests event topics. Recruits authors, speakers, panelists, and presenters. Under the direction of\nthe Head of Community Relations, assists with publicity of library events. Coordinates with other\nCity departments and community organizations to foster public participation in event planning.\nSUPERVISORY RELATIONSHIPS:\nReports to the Head of Community Relations. Work is performed under general supervision and the\nguidance of City and departmental policies and procedures. May provide day-to-day direction and\ntraining to lower classified staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates the planning and implementation of high-quality and high-profile special events\nfor adults in support of the Library\u2019s Strategic Plan and areas of focus. Researches and\nrecommends event topics and speakers for approval by the library management team.\nCoordinates event schedules, registrations, venues, timelines, equipment, and materials\nnecessary for event implementation. Gathers feedback, responds to inquiries, and resolves\nlogistical concerns related to events.\n2. Recruits speakers, panelists, and presenters for library events. Negotiates contracts with\nspeakers and vendors in accordance with City purchasing policies, working with Purchasing\nand Legal Department when necessary. Coordinates travel arrangements as needed.\nMaintains awareness of trends in public events.\n3. Conveys full event details and maintains open lines of communication with partners,\npresenters, and vendors.\n4. Attends library events to ensure successful implementation; coordinates or provides on-site\nlogistical support. Ensures that event set up and cleanup is completed.\n5. Fosters community participation in event planning. Develops and maintains partnerships\nwith community organizations, educational institutions, City departments, and local\nbusinesses. Conveys community-led proposals for events to Library management team.\n6. Under the guidance of the Head of Community Relations, writes copy and plans promotional\nmaterials for events. May liaise with contracted graphic designers as assigned.\n7. Participates in committees related to assigned events.\n8. Contributes to the design and implementation of a framework for evaluating events.\nPrepares monthly statistics, summarizes evaluations, and writes reports as requested.\n9. Under the guidance of the Head of Community Relations, tracks event expenses and makes\npurchases within assigned budget.\n10. Assists with the development of procedures and guidelines related to events.\nADDITIONAL WORK PERFORMED:\n1. May provide training and day-to-day direction to lower-classified staff and volunteers.\nAssigns, directs and reviews the work of staff and volunteers assigned to assist with events.\n2. May write grant proposals for event funding as requested.\n3. Serves as back-up for other members of the Community Relations team.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Library operations, procedures, services, and policies as well as relevant City policies.\n\u2212 Standard and specialized computer software applications, including:\n\u2212 Website management software;\n\u2212 Microsoft Office Suite;\n\u2212 Portable document format software, Photoshop, InDesign or related technology.\n\u2212 Customer service principles and techniques.\nSkill in:\n\u2212 Written communications, including writing in a variety of formats for a wide range of\npurposes.\n\u2212 Oral communications, including communicating to large and diverse audiences.\n\u2212 Working with diverse populations.\nAbility to:\n\u2212 interact with the diverse public, co-workers, vendors, and others using courtesy, tact, and\ngood judgment.\n\u2212 Convey enthusiasm about the library\u2019s mission, values, and role in the community.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 Work independently, set own priorities, devise own work methods, and follow general\nLibrary protocols and procedures.\n\u2212 Plan and organize workload effectively.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Core Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Transport materials and equipment weighing up to 50 lbs. for events and event\npreparation;\n\u2212 Communicate in person;\n\u2212 Move between work sites;\n\u2212 Traverse a variety of venues and landscapes, such as backstage areas and parks;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT\nWork is performed extensively at a computer workstation with periods of prolonged sitting or\nstanding. Duties are performed primarily indoors, with some events taking place outdoors or off-site.\nEvents may include extended periods without access to traditional seating, as well as transporting\nmaterials and equipment. Work involves frequent interaction with co-workers and the public.\nEnvironment includes a normal range of noise and other distractions working around specialized\nlibrary equipment and standard office equipment. Employee works a schedule of flexible hours that\nmay vary from week to week depending on event needs.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public administration, communications, marketing, public relations, or a\nrelated field from an accredited university.\n\u2212 One year of paid experience planning or coordinating events or education programs.\n\u2212 One year of experience working with diverse populations preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and vulnerable\nadult abuse records check.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings and weekends.\n\u2212 Valid Washington State Driver's License at time of hire and good driving record. A three-\nyear driving abstract must be submitted at the time of hire.\n\u2212 Must provide own transportation at times.\nPREPARED BY: R. Judd REVIEWED BY:\nR. Delker R. Judd, Library Director\n01/23"}
{"Department": "Library", "Job Title Sort": "Library Outreach Specialist", "Job Title": "Library Outreach Specialist", "Classification": "Library Specialist 2", "Bargaining Unit": "Union:1937", "Published File Name": "LILibraryOutreachSpecialist.jd.pdf", "SharePoint List ID": "135", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/LILibraryOutreachSpecialist.jd.pdf", "pdf_file": "LILibraryOutreachSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Outreach Specialist UNION:1937\nSG:107\nCLASS TITLE: Library Specialist 2 CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nPerforms advanced library support activities in Outreach Services to provide appropriate library\nmaterials and services to the elderly and patrons with physical, mental and/or emotional disabilities at\noff-site locations. Performs circulation duties: registers patrons and determines reading, viewing and\nlistening interests; receives and processes requests; processes library card applications; checks\nmaterials in and out; maintains Outreach circulation records; handles overdue problems and collects\nfines. Requires significant and personalized interaction with the public.\nSUPERVISORY RELATIONSHIPS:\nReports to the Community Services Librarian. Works independently under general supervision and the\nguidance of City and departmental policies and procedures. May provide day-to-day direction to lower-\nclassified staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists Outreach librarian in providing appropriate library materials and services to the elderly\nand patrons with physical, mental and/or emotional disabilities. Selects and processes library\nmaterials to distribute to Outreach patrons.\n2. Visits senior apartment complexes, nursing homes, and other assisted living facilities to provide\nlibrary materials and services. Provides work direction to lower-classified staff on Outreach\nvisits.\n3. Loads and unloads book trucks on the Library delivery van and drives the van to assigned\nOutreach facilities.\n4. Establishes liaison with nursing homes and assisted living facilities to promote library services\nand facilitate service delivery.\n5. Registers patrons and determines reading, viewing, and listening interests of new Outreach\npatrons.\n6. Maintains Outreach circulation records. Receives and processes requests, processes library\ncard applications, checks out materials, handles overdue problems, collects fines due, and\nhandles returns.\n7. Receives and responds to queries and requests.\n8. Packages and mails library materials to Outreach patrons.\nLILibraryOutreachSpecialist.jd.doc\nLibrary Outreach Specialist Page 2\n9. Maintains Outreach and Library truck schedules.\nADDITIONAL WORK PERFORMED:\n1. Responds to inquiries regarding specialized services for the blind and physically handicapped;\nassists individuals requesting service with completion of forms, setting up and demonstrating\nequipment, returning materials, contacting the Washington Talking Book and Braille Library with\nchanges in addresses, requests or replacement of equipment.\n2. Prepares notices, bookmarks and other visual aids for Outreach use.\n3. Attends yearly regional Outreach meetings.\n4. Performs other related duties within scope of the Library Specialist 2 classification and any\nlower classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of library policies and procedures as they relate to specific programs.\n\u2212 Considerable knowledge of library materials.\n\u2212 Reader interest levels, books and authors, and the ability to conduct a reader\u2019s advisory and\nreference interview as applicable.\n\u2212 Filing systems and the ability to maintain accuracy.\nSkills:\n\u2212 Demonstrated good driving skills with the oversized delivery van and maintenance of a safe\ndriving record.\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs of the elderly and patrons with\nphysical, mental and/or emotional disabilities.\n\u2212 Excellent oral and written communication skills to interact with patrons, co-workers and others\nusing courtesy, tact and good judgment.\nAbility to:\n\u2212 Plan and organize workload effectively,\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 Operate computer terminal for input and retrieval of data, and a variety of other standard office\nequipment.\n\u2212 Work independently, set own priorities, devise own work methods and follow general library\nprotocols and procedures.\n\u2212 And willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Perform the essential functions of the job. In addition to the usual physical requirements\nnecessary to perform in a library support position, the following abilities are required:\n\u2212 stand for up to three hours ;\n\u2212 climb stairs;\n\u2212 push loaded book carts weighing 200 lbs;\n\u2212 reach shelves up to six feet high and at floor level;\n\u2212 lift and carry library materials weighing up to 25 lbs., often in a confined space\n\u2212 correctable visual acuity to read a computer screen and a typeset page.\nLILibraryOutreachSpecialist.jd.doc\nLibrary Outreach Specialist Page 3\nWORKING ENVIRONMENT:\nWorks in an environmentally controlled building with shared office space; frequently on the road in all\ntypes of weather in a city-maintained oversized vehicle with a special lift for heavy book carts.\nManeuvers books carts manually into and within visited facilities. Considerable interaction with the\nelderly and/or disabled patrons, and general public in visited facilities. Possibility of exposure to blood-\nborne pathogens and illness in off-site facilities.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in library science or related field, or an equivalent combination of training and\nexperience.\n\u2212 Two years of experience in a library support or paraprofessional experience with the Bellingham\nPublic Library or other relevant experience and/or training necessary to provide a general\nknowledge of library systems and services.\n\u2212 One year of experience in providing reader\u2019s advisory.\n\u2212 One year experience working with special populations including the elderly and disabled is\npreferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass Washington State adult/child abuse records and criminal conviction checks prior to\nhire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted prior to hire.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library, including\nevenings, weekends and holidays.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/2007\nREF: LIOutreachAsst.jd.doc\nLILibraryOutreachSpecialist.jd.doc"}
{"Department": "Library", "Job Title Sort": "Library Processing Specialist", "Job Title": "Library Processing Specialist", "Classification": "Library Specialist 1", "Bargaining Unit": "Union:1937", "Published File Name": "LILibraryProcessingSpecialist.jd.pdf", "SharePoint List ID": "138", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/LILibraryProcessingSpecialist.jd.pdf", "pdf_file": "LILibraryProcessingSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Processing Specialist UNION:1937\nSG:106\nCLASS TITLE: Library Specialist 1 CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nCoordinates and monitors all aspects of physical processing of library materials. Maintains all aspects\nof serials control. May perform public service work.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Technical Services. Makes work assignments and provides daily direction to\nmendery staff. Works independently under general supervision and the guidance of City and\ndepartmental policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Trains mendery staff on use of various processing equipment and supplies.\n2. Oversees the day-to-day operations of the mendery staff, including scheduling.\n3. Works within a specified budget.\n4. Orders, receives, and monitors mendery supplies and equipment.\n5. Maintains all aspects of serials control including ordering, processing, and claiming.\n6. Works with vendors on resolving claim issues with serials.\nADDITIONAL WORK PERFORMED:\n1. Processes withdrawn materials from collection and updates or deletes holdings from within local\nand online databases.\n2. Updates and corrects existing bibliographic records and authorities in the automated library\nsystem.\n3. Performs public service desk duties such as checking library materials in and out, inspecting\nmaterials for damage, issuing borrower's cards, answering phones, referring patrons to other\nLibrary areas and collecting fees.\n4. Performs special projects as assigned.\n5. Performs other duties of a similar nature or level and any duties within the Library Specialist 1 or\nlower classification.\nLILibraryProcessingSpecialist.jd.doc\nLibrary Processing Specialist Page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 Familiarity with genres, formats and reading levels.\n\u2212 General knowledge of library collection.\nSkills:\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs and concerns of children and\nadults.\n\u2212 Excellent oral communication skills.\nAbility to:\n\u2212 Monitor and regulate and predict use of supplies.\n\u2212 Perform a high volume of work with accuracy and attention to detail.\n\u2212 Proficiently use the Bellingham Public Library online catalog, OCLC (Online Computer Library\nCenter) database, other bibliographical tools, and Internet search engines.\n\u2212 Communicate with patrons, co-workers, and others using courtesy, tact, and good judgment.\n\u2212 Remain calm and effective when dealing with disruptive behavior.\n\u2212 Plan and organize workload effectively, with accuracy and attention to detail.\n\u2212 Work independently, set own priorities, devise own work methods and follow general library\nprotocols and procedures.\n\u2212 Motivate, train, organize, prioritize and supervise.\n\u2212 Be flexible and work with frequent interruptions.\n\u2212 Perform complex duties with little or no direction given.\n\u2212 Develop and maintain statistical data.\n\u2212 Detect errors in printed material and in databases.\n\u2212 And willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Perform the essential functions of the job. In addition to the usual physical requirements\nnecessary to perform in a library support position, the following abilities are required:\n\u2212 reach shelves up to five feet high and at floor level;\n\u2212 lift and carry library materials weighing up to 20 lbs., often in a confined space;\n\u2212 correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of post secondary course work preferably in library science or library technology with\ncourse work in cataloging preferred.\n\u2212 One year of experience in a library support position.\n\u2212 Cataloging experience in multiple formats preferred.\n\u2212 OR equivalent combination of education and/or experience that provides the applicant with the\nnecessary knowledge and skills.\nLILibraryProcessingSpecialist.jd.doc\nLibrary Processing Specialist Page 3\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass Washington State adult/child abuse records and criminal conviction checks prior to\nhire.\n\u2212 Must be willing to work various shifts depending upon the needs of the library, including\nevenings, weekends and holidays.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/07\nREF: LIMenderyCoordinator.jd.doc\nLILibraryProcessingSpecialist.jd.doc"}
{"Department": "Library", "Job Title Sort": "Library Security And Information Attendant", "Job Title": "Library Security And Information Attendant", "Classification": "Security and Information Attendent", "Bargaining Unit": "Union:114", "Published File Name": "LILibrarySecurityandInformationAttendant.jd.pdf", "SharePoint List ID": "139", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/LILibrarySecurityandInformationAttendant.jd.pdf", "pdf_file": "LILibrarySecurityandInformationAttendant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Security and Information Attendant UNION:114\nSG:4\nCLASS TITLE Security and Information Attendant CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:SM\nFULL-TIME/PART-TIME\nJOB SUMMARY:\nProvides security to maintain a safe and inviting atmosphere for all patrons and staff in Library buildings\nand on surrounding City property. Continuously monitors assigned areas to prevent loitering,\ntrespassing, theft and vandalism. Involves a high degree of public contact. Enforces Library policies as\nappropriate. Investigates and handles disturbances and, as needed, obtains assistance of law\nenforcement officers. May perform custodial tasks to ensure cleanliness and safety for Library users.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Information and Reader Services. Works independently under general\nsupervision and the guidance of City and departmental policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Secures Library buildings and contents, as appropriate. Patrols Library buildings frequently to\nprevent theft and vandalism. Identifies and responds to special security and custodial needs.\nMonitors staff areas for trespassers. Performs final security check of entire building and helps to\nlock up the Library buildings when assigned to closing shift. Ensures safety of staff as they\nleave the building.\n2. Responds to security or emergency situations directly or by contacting appropriate staff, law\nenforcement or other emergency personnel as necessary. Notifies staff and aids in building\nevacuation during an emergency. Assists patrons as needed during emergency situations.\n3. Serves as a greeter to patrons entering the Library and answers directional, informational, or\nother questions in a friendly and cheerful manner. Performs security and welcoming functions\nfor Library meetings and special events.\n4. Explains and, when needed, enforces Library Rules of Conduct and policies to maintain\nappropriate patron behavior and public atmosphere. Acts proactively to effectively and\ndiscreetly defuse potential problem situations with minimal disruption to library services.\nRecognizes and refers situations best handled by law enforcement. Escorts disruptive patrons\nfrom Library premises; calls law enforcement when necessary.\n5. Provides input and assists with planning and developing safety programs to maintain a safe and\ninviting atmosphere for patrons and staff. Implements safety procedures and supports safety\nprogram and improvements. Attends Department safety meetings. May train Library staff\nregarding safety procedures and policies. Assists with Library emergency drills.\nLILibrarySecurityandInformationAttendant.jd.doc\nLibrary Security and Information Attendant Page 2\n6. Writes detailed incident reports and helps to maintain the Library incident database. Reports\ndamage to the buildings, furnishings, or equipment as well as identifying and reporting safety\nconcerns.\nADDITIONAL WORK PERFORMED:\n1. Works with Library staff to perform miscellaneous duties such as minor custodial tasks.\n2. May assemble and relocate shelving, equipment and furniture, as time allows.\n3. Supports staff with weather emergencies by making the building accessible such as performing\nsnow and ice removal from walkways and outside ramps to ensure safe user access.\n4. Assists staff with library programs and activities as needed; including set-up and break-down for\nlibrary events.\n5. Other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Thorough knowledge of Library Rules of Conduct and ability to explain and enforce these rules.\n\u2212 Ability to exercise authority appropriate to various circumstances.\n\u2212 Ability to communicate respectfully and effectively with a diverse community of Library patrons\nand coworkers.\n\u2212 Ability to respond to security or emergency situations calmly and with good judgment.\n\u2212 Ability to interact with the public and coworkers using courtesy, tact and good judgment.\n\u2212 Ability to maintain effective relations with people with mental and physical disabilities.\n\u2212 Ability to work as a team member and project a positive attitude.\n\u2212 Ability to work independently with general supervision.\n\u2212 Basic computer skills.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job, including but not limited to:\n\u2212 Frequently required to walk and stand for extended periods of time;\n\u2212 frequently communicate verbally;\n\u2212 transport objects weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nDaily work is primarily performed in Library facilities and surrounding outdoor areas. This involves\nworking in a variety of environmental conditions including outdoor elements, inclement weather and\nvehicle exhaust fumes. May be exposed to individuals who are angry, hostile or demanding. Required\nto wear Library -issued uniform.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one year work experience involving extensive interaction with the public required.\nLILibrarySecurityandInformationAttendant.jd.doc\nLibrary Security and Information Attendant Page 3\n\u2212 Public library or retail security experience preferred.\n\u2212 Customer service or public relations experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Washington State driver\u2019s license and good driving record required at time of hire for some\npositions. Must submit a three-year driving record abstract prior to hire with periodic re-\nverification as required by City policy.\n\u2212 First Aid and CPR certification or ability to secure within six months of hire.\n\u2212 Must be willing and able to work various shifts depending upon the needs of the library,\nincluding evenings and weekends.\nPREPARED BY: B. Hoglund REVIEWED BY:\nM. Sheplor Pamela Kiesner, Library Director\n3/08\nRevised by: B.Farley\n4/14\nLILibrarySecurityandInformationAttendant.jd.doc"}
{"Department": "Library", "Job Title Sort": "Library Staff Development Coordinator", "Job Title": "Library Staff Development Coordinator", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "LIStaffDevelopmentCoordinator.jd.pdf", "SharePoint List ID": "580", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/LIStaffDevelopmentCoordinator.jd.pdf", "pdf_file": "LIStaffDevelopmentCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Library Staff Development Coordinator UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:N\nFLSA:Y\nDEPARTMENT: Library \u2013 Administration EEO4CODE:PP\nJOB SUMMARY:\nEnsures that the Library is a learning organization by planning, designing, implementing, and\nassessing staff skill development activities, and training courses aligned with the Library\u2019s Strategic\nPlan and service priorities. Responsible for coordinating training delivery, employee onboarding,\nand all-staff learning day. Plans and organizes training activities for library volunteers. Supports an\ninclusive environment that attracts and develops innovative and motivated employees from diverse\nlived experiences.\nSUPERVISORY RELATIONSHIPS:\nReports to the Library Director. Work is performed under general supervision and the guidance of\nCity and departmental policies and procedures. May provide day-to-day direction to lower classified\nstaff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Collaborates with managers and supervisors to determine current and anticipated skills\nrequired by staff to achieve the Library\u2019s strategic plan and service priorities. Gathers\nfeedback from managers on needed topics for training, researches speakers and other\ntraining opportunities, and proposes a system-wide training plan to the library management\nteam.\n2. Develops, organizes, and implements a system-wide training plan for Library staff, based on\ndirection from the library management team. Communicates with supervisors to ensure\nmandatory training is completed by staff. Maintains training records and coordinates timely\nrecertification as required. Develops and maintains a system to track learning goals and\nobjectives.\n3. Facilitates delivery of trainings and workshops as appropriate. Contracts with vendors to\ndeliver specialized training; develops and manages service contracts. Develops criteria for\nevaluation of training effectiveness and measures success of learning activities. Gathers\nfeedback from all levels of staff on potential areas for training; summarizes and shares\ncollected information with library management team.\n4. Communicates with staff to ensure awareness of training and development opportunities.\n5. Serves as the project lead to plan, coordinate, and develop Bellingham Public Library\nannual Staff Learning Day, based on feedback and direction from managers and\nsupervisors on needed topics and learning goals.\n6. Plans, develops, organizes, and implements staff appreciation activities.\n7. Coordinates the onboarding of new employees; trains new staff in system-wide policies and\nprocedures Develops and delivers general staff training related to library processes and\nprocedures as assigned.\n8. Serves as a resource for managers and supervisors in developing specialized staff training\nat the division or team level.\n9. Evaluates and recommends offsite training and conference opportunities for budget\napproval. Working with Administrative Assistant, coordinates all aspects of offsite training\nand conference logistics. Develops and maintains system for sharing conference and offsite\ntraining with other staff.\nADDITIONAL WORK PERFORMED:\n1. Keeps abreast of trends and developments in continuing education by attending workshops\nand educational programs and reading specialized materials; participates in community of\npractice.\n2. May provide back-up for Administrative Assistant.\n3. May be assigned to work on committees.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Principles, practices and methods of staff development and training.\n\u2212 Basic instructional design and adult learning theory.\n\u2212 Current training technology, communication tools, and dissemination techniques and\nmethods. This includes working with and maintaining competence in innovative and evolving\ntechnology.\n\u2212 Computer applications, including Microsoft Office, online survey tools, and video editing\nsoftware.\nSkill in:\n\u2212 Using exceptional interpersonal skills to build and maintain strategic relationships with staff.\n\u2212 Proofreading copy with accompanying knowledge of grammar, punctuation, and spelling.\n\u2212 Preparing clear and concise correspondence, reports, and other written materials.\n\u2212 Developing and maintaining complex data tracking systems.\n\u2212 Researching, compiling, and summarizing a variety of informational and statistical data and\nmaterials.\n\u2212 Using effective and appropriate communication skills with diverse audiences.\n\u2212 Utilizing effective critical thinking and creative problem-solving skills.\n\u2212 Adapting to changing priorities and needs on a consistent basis.\n\u2212 Using tact, discretion, initiative, and independent judgment.\nAbility to:\n\u2212 Communicate effectively and dynamically before groups and respond to questions.\n\u2212 Effectively understand all-levels of staff as part of gathering feedback on their training\nneeds.\n\u2212 Learn new things, keep up with the pace of technology, and adapt into different learning\nenvironments.\n\u2212 Manage time, establish priorities, and meet deadlines with minimal direction.\n\u2212 Work independently.\n\u2212 Be flexible and work collaboratively with others to achieve objectives.\n\u2212 Concentrate and pay close attention to detail in a shared office environment.\n\u2212 Interpret a variety of instructions in written or oral form.\n\u2212 Travel to various locations and access to reliable transportation to do so.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Core Competencies of: Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Transport materials and equipment weighing up to 50 lbs. for events and event\npreparation;\n\u2212 Communicate in person;\n\u2212 Move between work sites;\n\u2212 Correctable visual acuity to read a computer screen and a typeset page.\nWORKING ENVIRONMENT\nWork is performed extensively at a computer workstation with periods of prolonged sitting or\nstanding. Duties are performed primarily indoors, and may take place offsite, with frequent\ninteraction with co-workers and Library volunteers. Environment includes a normal range of noise\nand other distractions, working around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three years of work experience in coordinating trainings, coordinating events, professional\nlearning development, human resources, or administrative support;\n\u2212 Associate\u2019s degree from an accredited college or university in public administration, education,\nhuman resources, training/development, or a related field;\n\u2212 Bachelor\u2019s degree from an accredited college or university in a related field preferred;\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check, and local background check.\n\u2212 Must be willing to work occasional evening and weekend shifts depending upon the needs of\nthe library.\nPREPARED BY: R. Judd REVIEWED BY:\nR. Delker R. Judd, Library Director\n01/23"}
{"Department": "Library", "Job Title Sort": "Library Technical Services Specialist", "Job Title": "Library Technical Services Specialist", "Classification": "Library Specialist 1", "Bargaining Unit": "Union:1937", "Published File Name": "LITechnicalServicesSpecialist.jd.pdf", "SharePoint List ID": "128", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/LITechnicalServicesSpecialist.jd.pdf", "pdf_file": "LITechnicalServicesSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Technical Services Specialist UNION:1937\nSG:106\nCLASS TITLE: Library Specialist 1 CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nResponsible for ordering, receiving and invoicing all library materials. Maintains the records of all\nacquisitions monies. Responsible for cataloging library materials and maintaining accurate bibliographic\nand holdings records including cataloging completed in house and by outside vendors. Handles\npurchase suggestions and interlibrary loan requests from the public. Performs some collection review\nand resource sharing functions. Provides public service duties including circulation and readers'\nadvisory services.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Technical Services. Consults with librarians and technical services staff as\nappropriate. Works independently under general supervision and the guidance of City and\ndepartmental policies and procedures. Provides daily direction to support staff and volunteers, as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Orders library materials based on selections from librarians; verifies bibliographic data; locates\nsources and/or determines the most appropriate online vendors following established criteria.\n2. Submits orders in a variety of formats using an automated acquisition system; orders items not\navailable from primary online vendors via email, online, or by phone; downloads records from\nvarious web resources and/or creates order records in the integrated library system.\n3. Batch processes incoming MARC (Machine Readable Cataloging) records from OCLC (Online\nComputer Library Center) and other vendors.\n4. Physically processes incoming orders and approves vendor invoices; communicates with\nvendors to determine availability and to resolve issues with orders.\n5. Monitors all acquisitions fund allocations including the library gift fund; creates and maintains\nacquisitions reports as needed.\n6. Reviews weekly report for purchase of additional copies of materials to fulfill public demand.\n7. Responds to patron purchase suggestions and interlibrary loan requests following established\ncriteria; selects titles for the system and orders copies or places an interlibrary loan request.\n8. Catalogs library materials in a variety of formats that are not cataloged by an outside vendor;\ncreates and edits bibliographic and item records for the library's automated system (Horizon)\nand for OCLC; adds subject headings, series and character information to optimize\ndiscoverability within the library catalog; assigns call numbers; revises bibliographic and\nholdings records to maintain cataloging consistency and to comply with local practice.\n9. Processes withdrawn materials and updates or deletes holdings and bibliographic records from\nlocal and online databases.\n10. Produces hold and status reports; reconciles inconsistencies and makes corrections as needed.\n11. Processes library materials routed for review based on condition, age or status. Follows\nestablished criteria to reorder, repair, withdraw or route to the selector;\n12. Performs public service desk duties such as checking library materials in and out; processing\nlibrary card applications; handling overdue accounts and questions; collecting fines and\nhandling cash; receiving and responding to phone and onsite queries; explaining and applying\ncirculation policies.\nADDITIONAL WORK PERFORMED:\n1. May produce informational and statistical reports.\n2. Performs backup duties in the absence of technical or public services staff.\n3. May provide daily direction, including scheduling and distributing work, to support staff and\nvolunteers.\n4. May provide acquisitions and cataloging training to other staff.\n5. May perform cash management and payroll duties.\n6. Sorts daily mail delivery.\n7. Performs special projects as assigned.\n8. Performs other duties of a similar nature or level and any duties within the Library Specialist 1 or\nlower classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Integrated automated library systems.\n- Bellingham Public Library collections.\n- Library's policies, procedures, and practices.\n- Current trends and best practices in library materials acquisitions.\n- Basic math and bookkeeping principles and practices.\n- Genres, formats and reading levels.\n- Current trends and best practices in cataloging.\nSkills:\n- In producing letters, accounting records and reports.\n- Interpersonal sensitivity sufficient to recognize the special needs and concerns of library\npatrons.\n- In oral and written communications allowing for effective interactions with co-workers, vendors\nand library patrons using courtesy, tact, and good judgment.\nAbility to:\n- Keep current documentation on acquisitions and cataloging procedures.\n- Perform copy cataloging.\n- Proficiently use the Bellingham Public Library online catalog, OCLC (Online Computer Library\nCenter) database, other bibliographical tools, and Internet search engines.\n- Follow procedures and adhere to established standards for cataloging.\n- Detect print and database errors and make appropriate corrections.\n- Plan and organize workload effectively, with accuracy and attention to detail.\n- Work independently, set priorities, devise effective work methods and follow general library\nprotocols and procedures.\n- Perform complex duties with little or no direction.\n- Be flexible and work with frequent interruptions.\n- Perform high volume of work with accuracy and attention to detail.\n- Interact with patrons, co-workers, and others using courtesy, tact, and good judgment.\n- Enthusiastically adapt to changing priorities and technologies.\n- Remain calm and effective when dealing with disruptive behavior.\n- Use a computer for data entry and information retrieval.\n- Operate standard library and office equipment.\n- Maintain consistent and punctual attendance.\n- Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including but not limited to:\n- Lift and carry\nlibrary materials weighing up to 20 lbs., often in a confined space;\n- Push a loaded\nbook truck;\n- Reach shelves\nup to five feet high and at floor level;\n- Manual dexterity\nsufficient to operate standard library and office equipment;\n- Visual acuity\nsufficient to read a computer screen or typewritten page;\n- Ability to stand\nfor long periods of time performing public service duties.\nWORKING ENVIRONMENT:\nMost work is performed indoors in a three-story, environmentally controlled building interacting with co-\nworkers and the general public. Work is performed extensively at a computer work station with periods\nof prolonged sitting or standing. The work station may be shared with other staff. Frequent walking,\nlifting and carrying required. The employee is required to use their hands to open packages and boxes.\nEnvironment includes a normal range of noise and other distractions working around specialized library\nequipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of post-secondary course work preferably in library science or library technology with\ncourse work in cataloging preferred, or any equivalent combination of education and/or\nexperience.\n- AA degree in library technology or liberal arts preferred.\n- Experience using an automated acquisitions and cataloging system preferred.\n- Cataloging experience preferred, especially in multiple formats.\n- Experience working with the public preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n- Must be willing to work various shifts depending upon the needs of the library, including\nevenings, weekends and holidays.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/2007\nREVISED BY: Sheplor &\nKiesner 12/2014 & 2/2015\nREF: LIAcquisitionsTech.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Long Range Planning Manager", "Job Title": "Long Range Planning Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PD_LongRangePlanningMgr_PlanCommDev.pdf", "SharePoint List ID": "213", "Salary Grade": "E2-15", "pdf_url": "https://cob.org/wp-content/uploads/PD_LongRangePlanningMgr_PlanCommDev.pdf", "pdf_file": "PD_LongRangePlanningMgr_PlanCommDev.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Long Range Planning Manager E-PLAN\nSG:E2-15\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThis position is responsible for overseeing the Long Range Planning Division of the Planning\nand Community Development Department including implementing initiatives and programs\nadopted by City Council. Develops and implements the City\u2019s Comprehensive Plan, project\nimplementation schedules, annual docket, neighborhood and urban village plans, zoning and\nother assigned development goals. Prioritizes and manages projects verifying technical\nstandards are being met and ensuring compliance with federal, state, and local regulations\nand policies. Manages assigned budget within the established policies and procedures.\nProvides direction and work assignments to assigned staff within the division. Works\ncollaboratively with other departments, external agencies, community groups, and the public\nto appropriately plan, guide, and serve the community's development. Serves as a City\nrepresentative on various boards and committees.\nSUPERVISORY RELATIONSHIP:\nReports to the Planning and Community Development Director. Works under general guidance and\ndirection of applicable federal, state, and local statutes, regulations, policies, procedures and\ncontractual agreements.\nSupervises staff assigned to the Long Range Planning Division workgroup. Works as part of a team\nand coordinates with other department staff, external agencies, and maintains close working\nrelationships with other City Departments. Collaborates with designated community organizations and\ncommittees.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, controls, evaluates, and carries out specific defined projects that implement\nthe goals and objectives of the Planning and Community Development Department.\n2. Plans, directs, coordinates, assigns, and implements division work plans and assignments.\nDelegates responsibility and appropriate authority to assigned staff. Monitors daily work\nactivities and assesses workload to ensure timely and accurate completion of assigned\nresponsibilities .\n3. Supervises division staff including professional planning and geographic information systems\n(GIS) staff as assigned. in compliance with City policies and procedures. Oversees and\nreviews the work of direct reports. Provides leadership and motivation to work teams.\nParticipates in the selection of new employees and manages performance in consultation with\nPD_LongRangePlanningMgr_PlanCommDev.docx\nLong Range Planning Manager - Planning and Community Development Page 2\nthe Director and Human Resources. Ensures employees receive appropriate training,\nconducting regular performance appraisals and administering corrective action.\n4. Manages employee relations for the Division. Establishes systems for communication and\ncooperation among and with division staff. Consults with supervisors regarding personnel\nactions. Handles labor relations issues arising out of the division in compliance with labor\nagreements and personnel policies.\n5. Develops and implements the City\u2019s Comprehensive Plan including determining updates and\namendments as allowed under the State\u2019s Growth Management Act\u2019s annual docket process.\nOversees the development and implementation of subarea, urban village and neighborhood\nplans, code revisions, development standards and Department policies.\n6. Represents the Department internally and externally. Prepares project reports and develops\nrecommended solutions based on the review of data and statistical findings of ongoing and\nprojected long range plans. Present findings to the City Council, boards and commissions,\nand other applicable interest groups.\n7. Develops, with approval from the Director, and manages the Division\u2019s budget including\nmanagement of revenues and expenses. Authorizes and monitors the expenditures to remain\nwithin approved annual expense budget. Forecasts revenue and expenditure needs. Ensures\naccountability for financial assts under direct control. As a member of the management team,\nassists in preparation of the Department\u2019s budget and recommends revisions or updates to\nthe established operating procedures including revenues and expenditures.\n8. Serves as a technical resource to management and employees. Keeps current in new\ndevelopments in the field through professional membership, attendance at conferences,\nnetworking with other professionals, research and reading. Uses this contemporary\nknowledge for program, work system, and service delivery improvements.\n9. Participates in Department-wide, long-range strategic planning activities.\n10. Serves as the primary staff contact and liaison for the Planning Commission which includes\ncoordinating agendas and meeting schedules.\nADDITIONAL WORK PERFORMED:\n1. Assumes administrative responsibility for the department in the absence of the Director as\nassigned.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Public administration and business management principles and practices.\n\u2212 City personnel policies and procedures and employee labor contracts.\n\u2212 Laws and regulations, policies and procedures affecting work.\n\u2212 Technical and managerial resources related to field of work.\nPD_LongRangePlanningMgr_PlanCommDev.docx\nLong Range Planning Manager - Planning and Community Development Page 3\n\u2212 Theoretical, technical, and organizational and/or practical aspects of field generally acquired\nthrough university or post-secondary education and substantial experience.\n\u2212 Excellent computer skills and demonstrated ability to plan and implement technological\nupgrades and advancements to related fields of work.\nSkill in:\n\u2212 Management skills including leadership, supervisory skills, management control, problem\nanalysis and decision making, planning and organizing, interpersonal sensitivity,\nadaptability/flexibility, stress tolerance and time management.\n\u2212 Excellent communication and interpersonal skills for interaction with co-workers, supervisors,\nmanagers, other City personnel elected and appointed officials and the general public\n\u2212 Public presentation skills including the ability to present technical information in an\nunderstandable manner to citizens, non-technical professionals, officials and deliberative\nboards, commissions, and legislative bodies.\n\u2212 Short and long-term planning skills.\n\u2212 Proficient writing skills for developing reports, correspondence, issue papers, policies and\nprocedures and various organizational communications.\nAbility to:\n\u2212 Model an exceptional work ethic to employees and demonstrated customer service\norientation.\n\u2212 Conducts self at all times in accordance with the ethical standards required of public officials.\nAvoids conflict of interest in use of City resources and personnel. Maintains the appearance of\nfairness in dealings with staff and citizens.\n\u2212 Work cooperatively and collaboratively with staff, citizens, elected officials and community and\ngovernmental agency personnel, and staff representatives.\n\u2212 Adhere to high ethical standards for conduct of public officials.\n\u2212 Commit to diversity in the workplace.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally traverse on undeveloped land parcels and project development sites.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer workstation.\nRequires frequent attendance and participation in evening and weekend meetings, field work and site\nvisits to locations, including urban undeveloped and developed areas and open space,\nunderdeveloped land parcels, and project development sites. Travel to professional seminars,\nmeetings and court attendance as needed. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nPD_LongRangePlanningMgr_PlanCommDev.docx\nLong Range Planning Manager - Planning and Community Development Page 4\n\u2212 Bachelor\u2019s degree in planning, public administration, business administration, or related field;\nmaster\u2019s degree preferred.\n\u2212 Five years of professional planning and community development experience including\nprogressively responsible management and administration experience in a supervisory or\nleadership role.\n\u2212 American Institute of Certified Planners (AICP) certification preferred.\n\u2212 Project Management Professional (PMP) preferred.\n\u2212 Municipal government experience preferred.\n\u2212 In place of the above requirements, the incumbent may possess an equivalent combination of\nrelevant education and experience which would demonstrate the individual\u2019s knowledge, skill\nand ability to perform the essential duties and responsibilities listed above.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Willingness and ability to frequently attend and participate in evening and weekend meetings.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: T. Stewart REVIEWED BY:\nL. Klemanski Blake Lyon, Planning and Community Development Director\n2/07\nREVISED BY: T. Stewart\nL. Klemanski\n10/07\nJ. Thomas\nC. Gatza\n11/11\nR. Sepler\nR. Delker\n5/21\nC. Behee\nG. Aucutt\nB. Lyon\nJ. Honga\nA. Sullivan\n10/22\nPD_LongRangePlanningMgr_PlanCommDev.docx"}
{"Department": "Finance", "Job Title Sort": "Mail Services Technician", "Job Title": "Mail Services Technician", "Classification": "Mail Services Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FNMailServicesTechnicianjd.pdf", "SharePoint List ID": "592", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/FNMailServicesTechnicianjd.pdf", "pdf_file": "FNMailServicesTechnicianjd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Mail Services Technician UNION:1937\nSG:104\nCLASS TITLE: Mail Services Technician CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4|SOC:AS|43-9051\nJOB SUMMARY:\nProvides mail services for the City and centralized distribution of incoming and outbound mail and\nfreight. Performs tasks associated with mail distribution such as shipping, receiving, filing, copying,\nlogging, posting, and responding to customer inquiries. Provides clerical support to the Records Center\nsuch as delivering records, responding to records requests and general questions, filing, updating,\ncataloging, logging, copying, and sorting City records. Works with City employees in various\ndepartments as well as vendors and the general public. Provides support to the Finance Department as\nassigned.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Deputy City Clerk. Receives regular work assignments from the Records\nManagement Coordinator and may receive assignments from other supervisors within the Finance\ndepartment. Work is performed under general direction and in accordance with applicable Federal,\nState, City, and department policies, procedures, and regulations. Maintains working relationships with\nother City staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Receives and sorts incoming mail for internal and external distribution, meeting published\ndeadlines such as legal mailings. Completes duties associated with mail distribution including\npreparing postage statements, shipping manifests, standard and first-class mailings, meters\nmail, sorting and bundling mail.\n2. Delivers outbound mail to post office. Selects shipping methods to ensure economy and to meet\nspecified delivery deadlines. Delivers incoming mail to all City locations and collects outbound\nmail for processing.\n3. Maintains records for shipping accounts, performs simple database research, checks for\naccuracy and cost savings. Produces routine reports for the Deputy City Clerk or designated\nsupervisor to review and verify accurate financial reporting such as mail meter\nallocations. Resolves discrepancies in accounts with appropriate personnel either by phone or\nin person. Requests postage deposits from supervisors as needed.\n4. Maintains inventory of shipping and mailing supplies. Orders supplies and monitors equipment\nfor service as needed.\n5. Assists Records Management Coordinator with department deliveries, physical organization of\nrecords, and records program services.\n6. Assists in performing clerical tasks in support of the Records Center such as responding to\nrecords requests and general questions. Completes filing, updating, cataloging, logging,\ncopying, and sorting of City records.\nFinance Office Assistant- Mail Services Technician Page 2\nADDITIONAL WORK PERFORMED:\n1. May fill in for other Finance Department clerical personnel.\n2. May perform receptionist duties.\n3. Performs Finance department filing and sorting as needed.\n4. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Internal and external distribution of mail as dictated by the United States Postal Service.\n\u2212 Microsoft Office products including Word, Excel, and demonstrated data entry skills.\n\u2212 Practices and policies of City business operations.\n\u2212 Basic math including the ability to add, subtract, multiply and divide accurately.\nSkill in:\n\u2212 Demonstrated organizational, problem solving, decision-making, and time management skills.\n\u2212 Demonstrated customer services skills to explain policies and procedures to the general public\nand staff using courtesy, tact, and good judgment.\nAbility to:\n\u2212 Drive motor delivery vehicle.\n\u2212 Maintain and protect confidential records and discussions.\n\u2212 Plan and organize effectively and carry out assigned duties independently and as a member of\na team.\n\u2212 Work with accuracy and attention to detail in an environment of multi-tasking and frequent\ninterruptions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently sit, stand, bend, twist, and reach for extended periods of time;\n\u2212 Frequently transport items weighing up to 50 lbs;\n\u2212 Frequently operate mechanical mailroom equipment of varying lengths and widths;\n\u2212 Frequently move between work sites;\n\u2212 Frequently traverse over uneven terrain;\n\u2212 Occasionally remain stationary for long periods of time;\n\u2212 Operate a motor vehicle.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment, at a computer terminal, and various office\nlocations transporting mail for the City. Will drive City vehicles to pick up and deliver items from City\ndepartments. Frequently interacts with the public, in person, and by telephone. Possibility of exposure\nto hostile and offensive language from interactions with the public. May also work in a climate-\nFNOAMailServicesTech.jd\nFinance Office Assistant- Mail Services Technician Page 3\ncontrolled warehouse environment, with possible dusty conditions. Moderate exposure to outdoor\nweather conditions. This position requires sedentary to moderate physical exertion.\nEXPERIENCE AND TRAINING REQUIREMENT:\n\u2212 One (1) year of experience in shipping, receiving, inventory control, or record-keeping required.\n\u2212 Knowledge and efficient use of standard computer software such as Microsoft Excel required.\n\u2212 Experience using computerized inventory systems preferred.\n\u2212 One (1) year working in mail operations preferred.\n\u2212 Experience providing clerical support in an office setting preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check,\nand fingerprinting. Subject to re-check every five years.\n\u2212 Complete and maintain the Criminal Justice Information Services (CJIS) Security Awareness\nCertification within three months of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: Adelle Ringus REVIEWED BY:\nAl Ruiz Andy Asbjornsen\n5/94 Finance Director\nREVISED BY: Adelle Ringus\nLynn Starcher\n11/97\nHolt Consulting\n7/00\nLinda Storck\n7/09\nJohn R. Carter\nCamille Gatza\n03/11\nPaige Treston\n2/16\nK. Goetz\nA. Sullivan\nJ. Honga\n4/23\nFNOAMailServicesTech.jd"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide II - Athletic Fields/Facilities", "Job Title": "Maintenance Aide II - Athletic Fields/Facilities", "Classification": "Maintenance Aide II", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA2Athletic.jd.pdf", "SharePoint List ID": "180", "Salary Grade": "102", "pdf_url": "https://cob.org/wp-content/uploads/PAMA2Athletic.jd.pdf", "pdf_file": "PAMA2Athletic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide II \u2013 Athletic Fields/Facilities UNION:1937\nSG:102\nCLASS TITLE: Maintenance Aide II CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is a seasonal labor position. This position works in the athletic fields and facilities\nprogram. Performs work in maintenance, repair and improvement of athletic fields and facilities.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the athletic fields and facilities program under the supervision of the\nMAIII, the Park Technician \u2013 Athletic Fields/Facilities, and/or the Park Specialist \u2013 Athletic\nFields/Facilities. May be assigned to work independently or as part of a crew.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works with crew or independently on assignments in a safe and efficient manner.\n2. Performs daily field preparation for field activities, litter cleanup, restroom cleanup, stadium\ncleaning, transporting of equipment to site, as well as minor maintenance and repair of the\nfields, buildings, and equipment.\n3. Operates equipment including chalk liners, line painters, drags, small tractors, pickup trucks,\ntrailers, blowers, mowers, riding mowers, line trimmers, pressure washer, field sweeper and\na variety of hand tools and hand power tools.\n4. Sets up P.A. system and any other special requirements for events. Performs attendant\nduties for events at the Civic Field Complex.\n5. Answers inquiries when supervisor is unavailable and informs the public of facilities use,\nschedules, regulations. Enforces these regulations. When needed, may request Police\nDepartment assistance for problems that cannot otherwise be resolved.\n6. Performs other grounds and facilities care duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Willingness to adhere to Civic Field Guidelines and performance standards.\n- Willingness to work a flexible schedule which may include late evenings, weekends, early\nmornings, and overtime as necessary.\n- Ability to perform routine and repetitive activities such as field preps, sanitation duties, and\nextended equipment operation such as backpack blower operation.\n- Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n- Ability to follow oral and written instructions.\nMAII-athletic.doc\nMaintenance Aide II - Athletic Fields/Facilities Page 2\n- Ability to meet the physical demands of the job, including the ability to lift 50 lbs. on an\noccasional basis, bending, stooping, and crawling.\n- Ability to plan and execute assigned work without direct supervision.\n- Ability to work outdoors in all types of weather.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in athletic field preparation required.\n\u2212 Valid Washington State Driver's License with a satisfactory driving record. Must provide a\nthree-year driver\u2019s abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: J. Luce REVIEWED BY:\nM. Gillis Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n12/01 _________________________\nPaul Leuthold, Director\nParks and Recreation\nMAII-athletic.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide II - Horticulture", "Job Title": "Maintenance Aide II - Horticulture", "Classification": "Maintenance Aide II", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA2Hort.jd.pdf", "SharePoint List ID": "182", "Salary Grade": "102", "pdf_url": "https://cob.org/wp-content/uploads/PAMA2Hort.jd.pdf", "pdf_file": "PAMA2Hort.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide II - Horticulture UNION:1937\nSG:102\nCLASS TITLE: Maintenance Aide II CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position works with, and assists in, the care of trees, rose gardens, and shrub beds in the\nUrban Parks program. May work with a crew or independently.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the Urban Parks program under the supervision of the Park\nSpecialist - Urban Parks or an assigned Park Technician. Oversees the work of extra labor\nemployees or other personnel as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs tasks in care of trees, rose gardens, shrub beds: prunes, edges, hand weeds,\nfertilizes, irrigates, applies bark and surface material, plants, etc.\n2. Operates a variety of hand tools and power equipment. Examples of this equipment include\nchainsaws, brush chipper, hedge shears, blowers etc.\n3. Operates automotive equipment such as pickup trucks with trailer attachments to transport\nequipment to work areas. Drives dump trucks to remove material, haul dirt, gravel, etc., as\nneeded.\n4. Conducts daily visual inspection and maintains all assigned equipment.\n5. Maintains all horticulture tools. Reports tool needs and concerns to Park Specialist.\n6. Maintains the tool supply shed in a clean, organized manner.\n7. Answers questions and concerns from the public as well as other staff in other program\nareas.\nADDITIONAL DUTIES:\n1. Assists in performing duties in the turf/irrigation area and trail construction area.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to operate a variety of hand tools and small power tools.\nPAMA2Hort.jd.doc\nMaintenance Aide II -Horticulture Page 2\n\u2212 Willingness to adhere to Park Operations performance standards.\n\u2212 Ability to perform routine and repetitive activities such as mowing, line trimming, weeding,\netc.\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to follow oral and written instructions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability to plan and execute assigned work without direct supervision.\n\u2212 Ability to work outdoors in all types of weather.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Valid Washington State driver's license and satisfactory driving record. Must provide a\nthree-year driver's abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: M. Wazny REVIEWED BY:\nL. Hill Marvin Harris\nS. Nordeen Park Operations Manager\n1/02\nPaul Leuthold, Director\nParks and Recreation\nPAMA2Hort.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide II - Mowing", "Job Title": "Maintenance Aide II - Mowing", "Classification": "Maintenance Aide II", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA2Mowing.jd.pdf", "SharePoint List ID": "183", "Salary Grade": "102", "pdf_url": "https://cob.org/wp-content/uploads/PAMA2Mowing.jd.pdf", "pdf_file": "PAMA2Mowing.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide II - Mowing UNION:1937\nSG:102\nCLASS TITLE: Maintenance Aide II CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nWorks with, and assists in turf related mowing, trimming, and edging activities in the Bellingham\nPark system. May work with a crew or independently. May be assigned to work the North or South\nmowing route.\nSUPERVISORY RELATIONSHIP:\nResponsible to Park Specialist \u2013 Urban Parks or other employees as assigned. Oversees extra\nlabor employees, federally funded personnel, or volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists in turf-related mowing, trimming, and edging activities.\n2. Performs other horticultural activities, utilizing sound horticultural skills.\n3. Performs manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n4. Operates a variety of automotive equipment including pickup trucks and mowers.\n5. Operates and maintains a variety of shop and portable power tools.\n6. Performs other duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to work outside in all types of weather.\n\u2212 Ability to follow established safety rules and operate equipment in a safe manner.\n\u2212 Ability to execute assigned work without constant supervision.\n\u2212 Ability and willingness to follow directions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nPAMAIIMowing.jd.doc\nMaintenance Aide II - Mowing Page 2\nWork is performed outdoors in all types of weather.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Valid Washington State Driver's License and satisfactory driving record. Must submit a\nthree-year driver\u2019s abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: D. Zegers REVIEWED BY:\n2/87 Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n12/01\nPaul Leuthold, Director\nParks and Recreation\nPAMAIIMowing.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide II - Natural Resources", "Job Title": "Maintenance Aide II - Natural Resources", "Classification": "Maintenance Aide II", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA2NaturalResources.jd.pdf", "SharePoint List ID": "184", "Salary Grade": "102", "pdf_url": "https://cob.org/wp-content/uploads/PAMA2NaturalResources.jd.pdf", "pdf_file": "PAMA2NaturalResources.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide II \u2013 Natural UNION:1937\nSG:102\nCLASS TITLE: Maintenance Aide II CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nWorks with, and assists in the maintenance and construction of trails and open space in the\nBellingham Park system. May work with structures crew on various projects, including surfaces\nprojects.\nSUPERVISORY RELATIONSHIP:\nResponsible to Park Specialist - Natural Resources or other employees as assigned. Supervises\nother extra labor employees, federally funded personnel, or volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists in the maintenance and construction of trails, trail structures, and open space.\nInstalls signs, steps, and retaining walls.\n2. Maintains right-of-way of trail by picking up litter and cutting back brush and weeds as\nnecessary.\n3. Cleans, weeds and adds gravel to trail surfaces.\n4. Performs manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n5. Operates a variety of automotive equipment including pickup trucks and dump trucks.\n6. Operates and maintains a variety of shop and portable power tools.\n7. Cleans and repairs trail bridges and steps as needed.\n8. Maintains records dealing with trail maintenance activities.\n9. Performs other duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to work outside in all types of weather.\n\u2212 Ability to follow established safety rules and operate equipment in a safe manner.\n\u2212 Ability to execute assigned work without constant supervision.\nPAMAIINaturalResources.doc\nMaintenance Aide II - Natural Resources Page 2\n\u2212 Ability and willingness to follow directions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all types of weather.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in trail work preferred.\n\u2212 Valid Washington State Driver's License and satisfactory driving record. Must submit a\nthree-year driver\u2019s abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: D. Zegers REVIEWED BY:\n2/87 Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n12/01\nPaul Leuthold, Director\nParks and Recreation\nPAMAIINaturalResources.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Athletic Fields/Facilities", "Job Title": "Maintenance Aide III - Athletic Fields/Facilities", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Athletic.jd.pdf", "SharePoint List ID": "186", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Athletic.jd.pdf", "pdf_file": "PAMA3Athletic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III \u2013 Athletic Fields/Facilities UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for the seasonal crew of two to three people who work in the ballfield\nand related facilities maintenance program. This lead position is responsible for transporting the\ncrew to job sites, as well as giving on-site instruction. May work independently or directly with the\ncrew.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the athletic fields and facilities program under the supervision of the\nPark Specialist - Athletic Fields/Facilities and the Park Technician - Athletic Fields/Facilities.\nOversees the work of MA II Athletic Fields/Facilities and any assigned personnel.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs lead person role when working with assigned personnel. Is responsible to ensure\nthat they work safely and efficiently.\n2. Performs daily field preparation for field activities, litter cleanup, restroom cleanup, stadium\ncleaning, transporting of equipment, as well as minor maintenance and repair of the fields,\nbuildings, and equipment.\n3. Operates equipment including chalk liners, line painters, drags, small tractors, pickup trucks,\ntrailers, blowers, mowers, riding mowers, line trimmers, field sweepers, pressure washers\nand a variety of hand tools and hand power tools.\n4. Sets up P.A. system and any other special requirements for events. Performs attendant\nduties for events at the Civic Field Complex.\n5. Answers inquiries when supervisor is unavailable and informs the public of facilities use,\nschedules, regulations. Enforces these regulations. When needed, may request Police\nDepartment assistance for problems that cannot otherwise be resolved.\n6. Performs other grounds and facilities care duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Willingness to adhere to Civic Field Guidelines and performance standards.\n- Willingness to work a flexible schedule which may include evenings (late evenings),\nweekends, early mornings, and overtime as necessary.\nPAMA3Athletic.jd.doc\nMaintenance Aide III - Athletic Fields/Facilities Page 2\n- Ability to perform routine and repetitive activities such as field preps, sanitation duties, and\nextended equipment operation such as backpack blower operation.\n- Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n- Ability to follow oral and written instructions.\n- Ability to meet the physical demands of the job, including the ability to lift 50 lbs. on an\noccasional basis, bending, stooping, and crawling.\n- Ability to plan and execute assigned work without direct supervision.\n- Ability to work outdoors in all types of weather.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in athletic field preparation required.\n\u2212 Previous lead experience desired.\n\u2212 Valid Washington State Driver's License and satisfactory driving record. Must submit a\nthree-year driving abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: J. Luce REVIEWED BY:\nM. Gillis Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n12/01 _________________________\nPaul Leuthold, Director\nParks and Recreation\nPAMA3Athletic.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III \u2013 Facilities", "Job Title": "Maintenance Aide III \u2013 Facilities", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Facilities.pdf", "SharePoint List ID": "187", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Facilities.pdf", "pdf_file": "PAMA3Facilities.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III - Facilities UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for performing the daily work activities of the Facilities program\narea. Often works independently in the evenings or on weekends. At other times acts as lead to\nseasonal staff. Work activities include facilitating reservations and events; public relations;\nlockup/security; facility sanitation and custodial duties; facility inspections and reports;\ntrash/litter collection and recycling; basic repair and maintenance of structures, systems,\nequipment, furniture, fountains, fixtures; park regulation informing/enforcement (with assistance\nfrom police); and grounds maintenance activities at community and neighborhood parks, natural\nareas, and City property.\nSUPERVISORY RELATIONSHIPS:\nResponsible to Park Specialist or other employees as assigned. Performs lead function to\nseasonal workers or volunteers, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Patrols the park system (often in the evening at high use times) maintaining sanitation,\nfacilitating reservations and events, and responding to inquiries and problems. These\nproblems may include public assistance, system malfunctions (electrical, irrigation,\nplumbing, downed trees, etc.), safety concerns, medical emergencies and law\nenforcement issues (contacting 911, reporting and documenting) . This involves high\npublic contact and problem solving.\n2. Prepares and maintains park facilities for reservations and events.\n3. Inspects, cleans and maintains park fixtures and furniture such as picnic tables,\nbenches, fountains, grills, playground equipment, signs, etc., and surfaces such as\ntennis courts, sidewalks, roads, trails, parking areas, roofs, floors, etc.\n4. Cleans and maintains facilities and restrooms, empties trash containers, picks up litter.\n5. Performs basic repair to structures, furniture/fixtures, and systems involving carpentry,\npainting, and other building trade skills. This is often in response to vandalism.\n6. Performs grounds maintenance work activities such as pruning, weeding, trimming,\nmulching, irrigation, etc.\n7. Performs lockup/security of park facilities.\nPAMA3Facilities.docx\nMaintenance Aide III \u2013 Facilities Page 2\n8. Performs as lead position to assigned seasonal staff.\n9. Operates a variety of hand tools and power equipment. Examples include: blowers,\npressure washer, drills, generator, chain saws, etc.\n10. Operates automotive equipment such as pickup trucks, small dump trucks, lift truck,\nand other equipment as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of the classification as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to work independently and responsibly, as well as part of a team.\n\u2212 Willingness to work a flexible schedule including evenings, weekends and holidays.\n\u2212 Ability to respond appropriately to emergencies that arise in the park system, including\nlaw enforcement issues, medical emergencies, building/grounds issues, and issues\narising while parks are closed to the public.\n\u2212 Ability to document incidents and prepare written reports.\n\u2212 Strong oral communications skills, good judgment, poise, confidence, assertiveness,\ncourtesy and tact necessary to work effectively with diverse groups of people including\nthe general public and personnel from local agencies.\n\u2212 Ability to follow oral and written instructions, including following established safety rules.\n\u2212 Ability to work outside in all types of weather.\n\u2212 Physical abilities to perform assigned work including:\n\u2022 Stooping, bending, climbing and working from ladders\n\u2022 Adequate hearing, correctable vision, manual dexterity to operate a variety of\npower equipment and hand tools safely in a noisy work environment.\n\u2022 Ability to regularly lift moderately heavy or bulky objects up to 50 lbs., including\ntrash containers, small equipment and sanitation supplies. Heavier items such\nas picnic tables are moved with assistance or leverage.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions. The work involves moderate risk work\nenvironment which requires employees to follow established safety procedures in operating\nequipment and vehicles, handling irritant materials, working in unsanitary conditions, performing\nrepetitive activities, etc. There is much public contact that can potentially involve dealing with\nconfrontational situations. Employees may be required to wear protective clothing such as\ncoveralls, rain gear, safety boots, gloves, etc.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Successful paid work experience working in an independent, responsible position.\n\u2212 Successful paid work experience in a lead position preferred\nPAMA3Facilities.docx\nMaintenance Aide III \u2013 Facilities Page 3\n\u2212 A combination of experience and training that provides the applicant with the knowledge\nand skills to perform the job.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver's license by the time of hire with proof of good driving\nrecord. A three-year driving abstract must be submitted prior to hire.\n\u2212 Ability and willingness to work a flexible schedule involving working evenings, weekends\nand holidays, as assigned.\n\u2212 18 years of age.\nPREPARED BY: D. Zegers 4/86 REVIEWED BY\nMarvin Harris\nREVISED BY: D. Zegers 3/89 Parks Operations Manager\nR. Barnes\nT. Slack 8/09 REVIEWED BY\nPaul Leuthold, Director\nParks & Recreation\nPAMA3Facilities.docx"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Horticulture", "Job Title": "Maintenance Aide III - Horticulture", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Hort.jd.pdf", "SharePoint List ID": "188", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Hort.jd.pdf", "pdf_file": "PAMA3Hort.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III - Horticulture UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for a seasonal crew of two to three people or works independently in the\nUrban Parks program. This lead position is responsible for transporting the crew to job sites as well\nas giving on-site instruction. May work independently or directly with the crew. This is a parks\nmaintenance position whose primary work program is tree/shrub care. Secondary work programs\nassigned are turf care, mechanical and Natural Resources.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the Urban Parks program under the supervision of the Park\nSpecialist - Urban Parks or an assigned Park Technician. Oversees the work of MA II Horticulture\nand any assigned personnel.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs as lead position of horticulture crew. Performs tasks in care of trees, rose gardens,\nshrub beds: prunes, edges, hand weeds, fertilizes, irrigates, applies bark and surface material,\nplants, etc.\n2. Operates a variety of hand tools and power equipment. Examples of this equipment include\nchainsaws, brush chipper, hedge shears, blowers etc.\n3. Operates automotive equipment such as pickup trucks with trailer attachments to transport\nequipment to work areas. Drives dump trucks to remove material, haul dirt, gravel, etc., as\nneeded.\n4. Conducts daily visual inspection and maintains all assigned equipment.\n5. Maintains all horticulture tools. Reports tool needs and concerns to Park Specialist.\n6. Maintains the tool supply shed in a clean, organized manner.\n7. Answers questions and concerns from the public as well as other staff in other program\nareas.\nADDITIONAL DUTIES:\n1. Assists in performing duties in the turf/irrigation area and trail construction area.\nPAMA3Hort.jd.doc\nMaintenance Aide III -Horticulture Page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to operate a variety of hand tools and small power tools.\n\u2212 Willingness to adhere to Park Operations performance standards.\n\u2212 Ability to perform routine and repetitive activities such as mowing, line trimming, weeding,\netc.\n\u2212 Ability to courteously work with the public and other City staff.\n\u2212 Ability to follow oral and written instructions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability to plan and execute assigned work without direct supervision.\n\u2212 Ability to work outdoors in all types of weather.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in a lead position working in horticulture preferred.\n\u2212 Valid Washington State driver's license and satisfactory driving record. Must provide a 3-\nyear driver's abstract prior to hire.\n\u2212 18 yrs. of age.\nPREPARED BY: J. Luce REVIEWED BY:\n1/94 Marvin Harris\nPark Operations Manager\nREVISED BY: M. Wazny\nL. Hill Paul Leuthold, Director\nS. Nordeen Parks and Recreation\n1/02\nPAMA3Hort.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Mowing", "Job Title": "Maintenance Aide III - Mowing", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Mowing.jd.pdf", "SharePoint List ID": "189", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Mowing.jd.pdf", "pdf_file": "PAMA3Mowing.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III - Mowing UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for the seasonal crew of one or two people in the Urban Parks program\narea. This lead position is responsible for transporting the crew to job sites, as well as giving on-site\ninstruction. May work independently or with a crew. Completes scheduled maintenance in turf\nrelated mowing, trimming, and edging activities in the Bellingham Park system. May be assigned to\nwork the North or South mowing route.\nSUPERVISORY RELATIONSHIP:\nResponsible to Park Specialist \u2013 Urban Parks or other employees as assigned. Oversees extra\nlabor employees, federally funded personnel, or volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs lead person role when working with assigned personnel. Is responsible to ensure\nthat they work safely and efficiently.\n2. Completes scheduled maintenance in turf related mowing, trimming, and edging activities.\n3. Performs other horticultural activities, utilizing sound horticultural skills.\n4. May perform manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n5. Operates a variety of automotive equipment including pickup trucks and mowers.\n6. Operates and maintains a variety of shop and portable power tools.\n7. Performs other duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to work outside in all types of weather.\n\u2212 Ability to follow established safety rules and operate equipment in a safe manner.\n\u2212 Ability to execute assigned work without constant supervision.\n\u2212 Ability and willingness to follow directions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nPAMAIIIMowing.jd.doc\nMaintenance Aide III -Mowing Page 2\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all types of weather.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in mowing work preferred.\n\u2212 Valid Washington State Driver's License and satisfactory driving record. Must submit a\nthree-year driver\u2019s abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: D. Zegers REVIEWED BY:\n2/87 Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n2/02\nPaul Leuthold, Director\nParks and Recreation\nPAMAIIIMowing.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Natural Resources", "Job Title": "Maintenance Aide III - Natural Resources", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3NaturalResources.jd.pdf", "SharePoint List ID": "190", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3NaturalResources.jd.pdf", "pdf_file": "PAMA3NaturalResources.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III \u2013 Natural resources UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for the seasonal crew of two to three people in the Natural Resources\nprogram area. This lead position is responsible for transporting the crew to job sites, as well as\ngiving on-site instruction. May work independently or with a crew. Works with, and assists in the\nmaintenance and construction of trails and open space in the Bellingham Park system. May work\nwith structures crew on various projects, including surfaces projects.\nSUPERVISORY RELATIONSHIP:\nResponsible to Park Specialist - Natural Resources or other employees as assigned. Oversees the\nwork of extra labor employees, federally funded personnel, or volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs lead person role when working with assigned personnel. Is responsible to ensure\nthat they work safely and efficiently.\n2. Assists in the maintenance and construction of trails, trail structures, and open space.\nInstalls signs, steps, and retaining walls.\n3. Maintains right-of-way of trail by picking up litter and cutting back brush and weeds as\nnecessary.\n4. Cleans, weeds and adds gravel to trail surfaces.\n5. Performs manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n6. Operates a variety of automotive equipment including pickup trucks, small tractors, and\ndump trucks.\n7. Operates and maintains a variety of shop and portable power tools.\n8. Cleans and repairs trail bridges and steps as needed.\n9. Maintains records dealing with trail maintenance activities.\n10. Performs other duties as assigned.\nPAMAIIINaturalResources.doc\nMaintenance Aide III - Natural Resources Page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to work outside in all types of weather.\n\u2212 Ability to follow established safety rules and operate equipment in a safe manner.\n\u2212 Ability to execute assigned work without constant supervision.\n\u2212 Ability and willingness to follow directions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all types of weather.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in trail work preferred.\n\u2212 Valid Washington State Driver's License and satisfactory driving record. Must submit a\nthree-year driver\u2019s abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: D. Zegers REVIEWED BY:\n2/87 Marvin Harris\nParks Operations Manager\nREVISED BY: L. Hill\nS. Nordeen\n12/01\nPaul Leuthold, Director\nParks and Recreation\nPAMAIIINaturalResources.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Turf/Irrigation", "Job Title": "Maintenance Aide III - Turf/Irrigation", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3TurfIrrigation.jd.pdf", "SharePoint List ID": "191", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3TurfIrrigation.jd.pdf", "pdf_file": "PAMA3TurfIrrigation.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III - Turf/Irrigation UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for a seasonal crew of two to three people or works independently in the\nUrban Parks program. This lead position is responsible for transporting the crew to job sites as well\nas giving on-site instruction. May work independently or directly with the crew.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the Urban Parks program under the supervision of the Park\nSpecialist - Urban Parks or an assigned Park Technician. Oversees the work of assigned\npersonnel.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Operates a variety of controllers for systems diagnosis and repair. Performs head\nadjustment or replacement, swing joint replacement, valve adjustment or replacement,\nlateral line break repairs, etc.\n2. Performs turf related mowing, trimming, and edging activities within an assigned scheduled\nroute. Acts as the lead person when working with a crew.\n3. Operates a variety of equipment including mowers, line trimmers, small tractors, and pickup\ntrucks.\n4. Assists in the installation of irrigation systems.\n5. Assists in the installation and repair of drainage systems.\n6. Performs turf repair and installation, including filling, grading, seeding, and fertilizing of turf\nareas.\n7. Conducts daily visual inspection and maintains all assigned equipment.\n8. Maintains all irrigation and turf repair tools. Reports tool needs and concerns to Park\nSpecialist.\n9. Maintains the irrigation/tool supply shed in a clean, organized manner.\n10. Answers questions and concerns from the public as well as other staff in other program\nareas.\nPAMA3TurfIrrigation.jd.doc\nMaintenance Aide III - Turf/Irrigation Page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to operate a variety of hand tools and small power tools.\n\u2212 Willingness to adhere to Park Operations performance standards.\n\u2212 Ability to perform routine and repetitive activities such as mowing, line trimming, weeding,\netc.\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\n\u2212 Ability to follow oral and written instructions.\n\u2212 Ability to meet the physical demands of the job.\n\u2212 Ability to plan and execute assigned work without direct supervision.\n\u2212 Ability to work outdoors in all types of weather.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous experience in a lead position working on turf and irrigation systems preferred.\n\u2212 Valid Washington State driver's license and satisfactory driving record. Must provide a\nthree-year driver's abstract prior to hire.\n\u2212 18 yr. of age.\nPREPARED BY: M. Wazny REVIEWED BY:\nL. Hill Marvin Harris\nS. Nordeen Park Operations Manager\n1/02\nPaul Leuthold, Director\nParks and Recreation\nPAMA3TurfIrrigation.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor - Plants", "Job Title": "Maintenance Supervisor - Plants", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperPlants.jd.pdf", "SharePoint List ID": "281", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperPlants.jd.pdf", "pdf_file": "PWMaintSuperPlants.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor - Plants UNION: 231\nSG:7\nDEPARTMENT: Public Works, Operations CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory responsibilities, the application of technical knowledge, and\noccasional skilled labor to maintain the equipment and facilities for the water and wastewater\ntreatment plants, water distribution and wastewater collection systems, and associated facilities.\nEnsures 24-hour operation of equipment and facilities. Error or negligence in performance of the\nmaintenance unit could have serious consequences for the City's water supply or public safety, the\nwater and wastewater systems and treatment plant operation, or result in potential legal liability or\nfinancial impacts due to non-compliance with federal and State requirements.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Public Works Superintendent - Plants. Works under general supervision and\nthe guidance of City, Departmental and division policies and procedures as well as State regulations.\nWorks as a team and coordinates work with the water/wastewater plant supervisors and laboratory\nsupervisor. Supervises the work of plants and field maintenance crews. Serves as a member of the\nplant operations management team.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, and directs preventive and corrective maintenance activities of the water\nand wastewater plants, water distribution and water collection systems. Coordinates with other\nsection supervisors to identify problems and minimize operational conflicts.\n2. Supervises, directs and evaluates the performance of technical staff. Develops and provides\nongoing, on-the-job training or coordinates vendor training for all plant systems. Administers\nrelated correspondence training courses. Oversees safety training, develops and enforces\nsafety policies and procedures. Participates in selection processes, makes hiring\nrecommendations, handles minor disciplinary action, conducts performance evaluations,\napproves vacation requests and timesheets.\n3. Implements asset management strategies and utilizes computerized systems such as\nmaintenance management, warehouse inventory, geographic information, and archive\nsystems to schedule, assign, track and record work requests and monitor program\naccomplishments; maintains records on assets and services for fault analysis, cost\neffectiveness of servicing, and life cycle costs of equipment; accesses maps and drawings\nof City infrastructure; responds to customer requests; and identifies improvements to the\nplants asset management program. Maintains up-to-date library of maintenance manuals,\nspecifications, plans and other documents.\nPWMaintSuperPlants.jd.doc\nMaintenance Supervisor - Plants Page 2\n4. Reviews work priorities, schedules and assignments; coordinates availability of materials,\nequipment and personnel. Reviews daily accomplishments and modifies work priorities, as\nnecessary. Determines inventory needs for specific equipment/materials. Ensures work\nstandards adhere to regulations, policies and procedures.\n5. Evaluates and recommends the appropriateness of contracting maintenance work. Monitors\ncontracts providing inspection, acceptance or rejection of projects as necessary. Provides\nassistance to project engineers or outside contractors as needed.\n6. Reviews the status of the systems and equipment and recommends capital improvements.\nResearches and determines compatibility and serviceability of equipment with present system,\nas well as availability of parts and manufacturer service. Assists the Superintendent - Plant\nOperations on capital projects for plants and other facilities which may include performing the\nduties of project manager, providing operating data to engineers, reviewing construction\ndocuments, or recommending changes appropriate to operations. Also works with engineers\nand other persons on capital improvement plans.\n7. Researches technical information from a variety of sources; designs, draws plans or writes\nspecifications for equipment and facility improvements as necessary.\n8. Approves expenditures for equipment and materials and monitors budget expenditures for\nassigned area. Makes recommendations and assists superintendent in development of\npreliminary budget for assigned area.\n9. Provides advice and training to other personnel on the operations of the plant systems.\nADDITIONAL WORK PERFORMED:\n1. Assists maintenance staff in analysis and diagnosis of problems, troubleshooting equipment\nand system failures, and performing skilled labor, programming, and technical support as\nnecessary in emergency situations.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of the methods, materials and tools used in equipment maintenance in\nan industrial plant environment.\n\u2212 Working knowledge of and technical skill to perform preventive and corrective maintenance\nand to analyze, troubleshoot, and correct faults on electro-mechanical pumps, motors,\nhydraulic and pneumatic systems, electrical and electronic systems and instrumentation within\na process plant environment.\n\u2212 Working knowledge of the following: National Electric Code, operation of electrical test\nequipment, instrumentation theory and process control application, electrical generation,\nprogrammable logic controllers, SCADA systems, VFD\u2019s, precision measuring instruments;\nvariety of motors, motor controls, pumps, valves, fittings; hydraulic theory and chemical\ndosage applications, etc.\n\u2212 Working knowledge of City's water distribution system, wastewater collection system, and\ntreatment plants.\nPWMaintSuperPlants.jd.doc\nMaintenance Supervisor - Plants Page 3\n\u2212 Working knowledge and understanding of PLC Programming Logic, well as other complex\ncomputer-controlled systems.\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, and interpersonal sensitivity.\n\u2212 Good supervisory skills to train and evaluate a technical staff, develop comprehensive\nperformance standards, safety rules, policies and procedures.\n\u2212 Good oral and written communication skills to interact effectively with diverse groups of people\nsuch as co-workers, subordinates, outside agencies, contractors, engineers, etc.\nAbility to:\n\u2212 Research, understand and interpret to others, information in complex technical manuals,\nblueprints, drawings, schematics, etc.\n\u2212 Develop and maintain accurate computerized maintenance records systems.\n\u2212 Ability and willingness to accept \"on-call\" status for equipment failures.\n\u2212 Physical mobility to make on-site inspections/visitations of worksites at all facilities.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vison to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway\ntraffic and alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting in an industrial plant, providing directions to crew,\nmaking on-site inspections or troubleshooting, etc. May require working outdoors in all weather\nconditions. The treatment plants are high risk environments which require special safety precautions,\ni.e. working near heavy operating equipment, toxic or volatile chemicals, noxious gases, and with\nexposure to raw sewage. Employees may be required to wear protective clothing such as coveralls,\nrain gear, masks, boots, goggles, gloves, or shields and use respirator and self-contained breathing\napparatus when appropriate.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years post-secondary education from an accredited technical college in industrial\nmaintenance or a related maintenance field.\n- Two years technical maintenance experience in a continuous process industrial\nenvironment, such as wastewater collection and treatment, pulp and paper, or refinery.\n- Two years of supervisory or lead experience required.\n- Four years of additional relevant experience may substitute for the education requirement.\n- Additional coursework in areas such as engineering technology, system design, drafting\ndesirable.\n- Experience in a maintenance function for a water distribution or wastewater collection\nsystem and/or treatment plant desirable.\nPWMaintSuperPlants.jd.doc\nMaintenance Supervisor - Plants Page 4\n- An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license at the time of hire and with proof of good driving\nrecord. Candidates must submit a three-year driving record abstract prior to hire.\n\u2212 Must obtain a forklift card within one year of hire and maintain a valid forklift card during\nlength of employment.\n\u2212 Emergency call-out response time of 20 minutes may be required.\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: B. McCourt, K Hanowell REVIEWED BY:\n5/84 Eric Johnston, Asst. Director\nPublic Works/Operations\nREVISED BY: R. Bailey, B. McCourt, REVIEWED BY:_________________________\nC. Sellin Ted Carlson, Director\n1/93 Public Works\nR. Bailey, B. McCourt,\nL. McGowan-Smith\n9/02\nR. Johnson, E. Johnson,\nR. Delker\n2/19\nPWMaintSuperPlants.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor - Storm", "Job Title": "Maintenance Supervisor - Storm", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperStorm.jd.pdf", "SharePoint List ID": "282", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperStorm.jd.pdf", "pdf_file": "PWMaintSuperStorm.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor \u2013 Storm UNION:231\nSG:6\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge in the installation, maintenance, improvement, operation, monitoring, testing,\ninspection and repair of storm drainage facilities and equipment. The work involves direct\nresponsibility for planning, scheduling, assigning, participating, and supervising work crews\nengaged in maintaining and repairing storm mains, services, storm water ponds and vaults, storm\nfilters, and stormwater treatment facilities. Error or negligence in the performance of the\nmaintenance unit could have serious consequences for the viability of the City\u2019s storm drainage\nsystem, public safety, and potential legal liability or financial impacts.\nSUPERVISORY RELATIONSHIP:\nReports to Superintendent of Maintenance. Works under general supervision and the guidance of\nCity and Departmental policies and procedures as well as state regulations and division ordinances.\nSupervises office and fieldwork of Utility Workers I-V and extra labor employees. Works as part of a\nteam and coordinates work with division supervisors (including Water, Street, Wastewater\nCollection, Water Plant, Water Lab, Fleet Maintenance, Warehouse and Traffic supervisors), Public\nWorks construction inspectors, Public Works engineering staff, private contractors, information\nmanagement staff and Finance staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs and supervises staff performing preventive and corrective\nmaintenance, operation, and new installation activities of the storm drainage system and water\nquality facilities. Continually evaluates and manages maintenance programs to ensure\nefficiencies and quality standards are maximized. This includes projects such as the closed\ncircuit television pipe inspection program, high velocity hydraulic pressure cleaning and root\nremoval, construction and repair of Stormwater manholes and mainlines (utilizing both open cut\nand trenchless repair methods), and other tasks associated with maintaining the integrity of the\nStormwater infrastructure.\n2. Establishes and organizes work priorities, schedules and work assignments; coordinates\navailability of materials, equipment and personnel. Reviews daily accomplishments and\nmodifies work priorities as necessary. Determines inventory needs for specific\nequipment/materials. Ensures work standards adhere to regulations, policies and procedures.\nDevelops work-site plans for significant construction and maintenance activities.\n3. Coordinates with other division supervisors, Public Works engineering staff, private contractors,\nPublic Works inspectors, information management staff and Finance staff to identify and resolve\nproblems and mitigate and minimize operational conflicts.\nPW MaintSuperStorm.jd\nMaintenance Supervisor \u2013 Storm Drainage Page 2\n4. Evaluates the performance of the Storm Drainage maintenance staff. Develops and/or\ncoordinates ongoing, on-the-job training, vendor and in-house training for all storm drainage\nsystem work tasks. Assists with the development of and enforces safety and training policies\nand procedures. Participates in selection and hiring processes; handles minor disciplinary\nactions; conducts performance evaluations; approves vacation requests and timesheets.\n5. Provides accurate and courteous communication to the public. Ensures that customer service\nrequests are properly handled. Investigates damage claims and service requests and takes\nappropriate actions to limit City liability and expense.\n6. Provides emergency response and cleanup in the event of any overflow or illicit discharge to the\nstorm system, documenting investigative findings, reporting to the Department of Ecology,\nWhatcom County Department of Health, and other regulatory agencies as required.\n7. Utilizes computerized systems such as maintenance management, warehouse inventory,\ngeographic information, utility billing, permitting and as-built archive systems to schedule,\nassign, track and record work requests and monitor program accomplishments; maintains\nrecords on assets and services; accesses maps and drawings of City infrastructure; responds\nto customer requests; and identifies improvements to the maintenance program.\n8. Evaluates and make recommendations for equipment purchases and technologies to stay current\nwith industry standards and best maintenance practices. Evaluates request for proposal and\nrequest for qualification submittals for various Public Works projects.\n9. Reviews the status of storm drainage systems and equipment and recommends capital\nreplacements and improvements. Reviews new development plans and specifications for\ncompliance with division standards. Researches technical information from a variety of sources\nto determine compatibility and serviceability of equipment with present system.\n10. Approves expenditures for equipment and materials, monitors budget for assigned area. Makes\nrecommendations and assists Superintendent in development of preliminary budget for\nassigned area. Estimates job costs for billable and non-billable work orders.\n11. Inspects the storm drainage-related work of private contractors (end-of-construction walk-\nthrough); recommends acceptance or rejection of work as necessary. Provides assistance to\nproject engineers or private contractors as needed at pre-construction meetings and during\nconstruction activity.\n12. Responsible for assigning and ensuring the availability of on-call stand-by personnel on a\nrotating basis.\n13. Fills in for Maintenance Supervisors in Sewer, Street, and Water Distribution units, as\nrequested, during absences of regularly assigned supervisor.\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent in the evaluation and preparation of annual maintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPW MaintSuperStorm.jd\nMaintenance Supervisor \u2013 Storm Drainage Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of safe work practices, methods, materials, and tools used in stormwater\nsystem construction, maintenance and operation.\n\u2212 Considerable knowledge of and technical skill to perform preventive and corrective\nmaintenance, new installation activities, and to analyze, troubleshoot, and correct faults in\npublic environment.\n\u2212 Working knowledge of the following: hydraulic principles; stormwater conveyance; detention\nand treatment facilities; excavation principles and equipment; measuring instruments; pumps;\nvalves; fittings; pipes; etc.\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership and interpersonal\nsensitivity.\n\u2212 Good supervisory skills to train and evaluate stormwater staff, administer comprehensive\nperformance standards, safety rules, policies and procedures.\n\u2212 Good leadership skills including the ability to act effectively in emergency situations, and the\nability to provide leadership, coaching, and effective performance feedback to employees.\n\u2212 Good oral and written communication skills to interact effectively with diverse groups of people\nsuch as co-workers, subordinates, outside agencies, contractors, engineers, etc.\nAbility to:\n\u2212 Research, understand and explain information in complex technical manuals, blueprints, legal\ncodes, drawings, schematics, etc.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records\nsystems; ability to assist with input on division/department computer systems.\n\u2212 Adapt and flex to schedule changes as necessary, and willingness to accept \"on-call\" status for\nemergencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the position, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasionally lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vison to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway\ntraffic and alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. May also work outdoors in all weather\nconditions, providing directions to crew, making on-site inspections or troubleshooting, etc. Hazards\nare infrequent, but may include: exposure risks to untreated wastewater, fumes, dust, asbestos,\ngases, moving mechanical equipment parts, extreme temperatures, maintenance and repair of\npressurized water systems (up to 200 psi), inadequate lighting, confined spaces, trenches, loud\nnoises and exposure to traffic. Normal safety precautions are taken into consideration for these\nhazards, as well as for a variety of daily physical demands (i.e. climbing, balancing, stooping,\nkneeling, crouching, crawling, reaching, standing, pushing, pulling, lifting, grasping, hearing, etc.).\nPW MaintSuperStorm.jd\nMaintenance Supervisor \u2013 Storm Drainage Page 4\nSafety precautions also extend to the driving and operation of a variety of vehicles and equipment\nin the course of performing duties.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Eight years of experience in Stormwater Maintenance, Street Maintenance, Wastewater\nCollection, Water Distribution, or equivalent related experience. Experience in a municipal public\nworks department preferred.\n\u2212 Two years of experience as supervisor and/or lead worker, or equivalent related experience.\n\u2212 Coursework in areas such as engineering/construction technology, hydraulics and math is\ndesirable.\n\u2212 Additional training and experience in supervision is desirable.\n\u2212 Training and experience in trench excavation and shoring work practices and procedures is\ndesirable.\n\u2212 National Pollution Discharge and Elimination System (NPDES) Phase II compliance training and\nknowledge preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Washington State Certified Erosion and Sediment Control Lead (CESCL) certification required\nwithin 1 year of hire.\n\u2212 Must secure and maintain Hazardous Waste Operation and Emergency Response\n(HAZWOPER) certification within 1 year of hire.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute (PWI)\nTemplate required within 3 years of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record is required. Candidates\nmust submit three-year driving abstract prior to hire.\n\u2212 Secure and maintain a Class A Commercial Driver\u2019s License (CDL) with air brakes\nendorsement throughout term of employment.\n\u2212 Must pass a drug and alcohol test prior to hire. Must submit to CDL-related random drug\nand alcohol testing during length of employment.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nTracey Kenney Eric Johnston, Assistant Director\n07/12/83 Public Works Operations\nREVISED BY: Kerry Sicktich REVIEWED BY:\n06/88 Ted Carlson, Director\nJoe Rutan Public Works\nAndy Rowlson\n04/02\nMichael Olinger\nRyan Delker\n02/19\nPW MaintSuperStorm.jd"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor \u2013 Street", "Job Title": "Maintenance Supervisor \u2013 Street", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperStreet.jd.pdf", "SharePoint List ID": "283", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperStreet.jd.pdf", "pdf_file": "PWMaintSuperStreet.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor \u2013 Street UNION:231\nSG:6\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge in the installation, maintenance, improvement, operation, monitoring, testing,\ninspection and repair of street facilities, equipment and solid waste management. The work involves\ndirect responsibility for planning, scheduling, assigning, participating, and supervising work crews\nengaged in maintaining and repairing municipal streets, alleys, bridges, city property, and right-of-\nways. Error or negligence in the performance of the maintenance unit could have serious\nconsequences for the viability of the City\u2019s transportation system, public safety, and potential legal\nliability or financial impacts.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Maintenance. Works under general supervision and the guidance\nof City and Departmental policies and procedures as well as state regulations and division\nordinances. Supervises office and fieldwork of Utility Workers I-V and extra labor employees.\nWorks as part of a team and coordinates work with other division supervisors (including Water,\nStreet, Wastewater Collection, Water Plant, Water Lab, Fleet Maintenance, Warehouse and Traffic\nsupervisors), Public Works construction inspectors, Public Works engineering staff, private\ncontractors, information management staff and Finance staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, supervises, directs and may participate in the work of Street staff engaged in the design,\nconstruction, installation, maintenance, and repair of municipal streets, sidewalks, bridges,\ncurbs and gutters, guard rails, portions of rights-of-ways occupied for public use, alleys, and\nother areas assigned to the Street work group. This includes projects such as repair of asphalt,\nsnow and ice removal, storm cleanup and coordination of the cleanup and removal of\nvegetation and trees, trash and other accumulated debris from public property. Assists staff in\nanalysis and diagnosis of problems, troubleshooting equipment and system failures.\n2. Establishes and organizes work priorities, schedules and work assignments; coordinates\navailability of materials, equipment and personnel. Reviews daily accomplishments and\nmodifies work priorities as necessary. Determines inventory needs for specific\nequipment/materials. Ensures work standards adhere to regulations, policies and procedures.\nDevelops work-site plans for significant construction and maintenance activities.\n3. Coordinates with other division supervisors, Public Works engineering staff, private contractors,\nPublic Works inspectors, information management staff and Finance staff to identify and resolve\nproblems and to mitigate and minimize operational conflicts.\nPWMaintenance Supervisor - Street/SolidWaste.jd\nMaintenance Supervisor \u2013 Street/Solid Waste Page 2\n4. Evaluates the performance of the Street/Solid Waste maintenance staff. Develops and/or\ncoordinates ongoing, on-the-job training, vendor and in-house training for all street system work\ntasks. Assists with the development of and enforces safety and training policies and\nprocedures. Participates in selection and hiring processes; handles minor disciplinary actions;\nconducts performance evaluations; approves vacation requests and timesheets.\n5. Provides accurate and courteous communication to the public. Ensures that customer service\nrequests are properly handled. Investigates damage claims and service requests and takes\nappropriate actions to limit City liability and expense.\n6. Monitors and responds to, or directs to appropriate staff, inquiries or complaints related to the\nAmerican with Disabilities Act (ADA) to ensure the City's compliance with laws and regulations\nrelated to accessibility.\n7. Oversees the implementation and compliance of safety, environmental, construction standards,\nand permit conditions of federal, state, and local agencies.\n8. Utilizes computerized systems such as maintenance management, warehouse inventory,\ngeographic information, utility billing, permitting and as-built archive systems to schedule,\nassign, track and record work requests and monitor program accomplishments; maintains\nrecords on assets and services; accesses maps and drawings of City infrastructure; responds\nto customer requests; and identifies improvements to the maintenance program.\n9. Reviews status of street systems and equipment and recommends capital replacements and\nimprovements. Reviews new development plans and specifications for compliance with division\nstandards.\n10. Approves expenditures for equipment and materials, monitors budget for assigned area. Makes\nrecommendations and assists Superintendent in development of preliminary budget for\nassigned area. Estimates job costs for billable and non-billable work orders.\n11. Inspects the street-related work of private contractors (end-of-construction walk-through);\nrecommends acceptance or rejection of work as necessary. Also provides assistance to project\nengineers or private contractors as needed at pre-construction meetings and during\nconstruction activity.\n12. Responsible for assigning and ensuring the availability of on-call stand-by personnel on a\nrotating basis.\n13. Fills in for Maintenance Supervisors in Wastewater Collection, Stormwater Collection, and\nWater Distribution units, as requested, during absences of regularly assigned supervisor.\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent in the evaluation and preparation of annual maintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPWMaintenance Supervisor - Street/SolidWaste.jd\nMaintenance Supervisor \u2013 Street/Solid Waste Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of the methods, materials, and tools used in street/transportation system\nconstruction, maintenance and operation.\n\u2212 Considerable knowledge of and technical skill to perform preventive and corrective maintenance,\nnew installation activities, and to analyze, troubleshoot, and correct faults in public environment.\n\u2212 Working knowledge of the following: engineering as applied to street maintenance and\nconstruction, street paving, sidewalk construction, Americans with Disabilities Act, traffic control,\nsolid waste management, tree and vegetation management, snow and ice control.\n\u2212 Working knowledge of solid waste management including bio-hazard handling regulations,\nsharps handling and disposal procedures (e.g. needles, syringes, broken glass, knives), and\nhazardous waste handling,\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership and interpersonal\nsensitivity.\n\u2212 Good supervisory skills to train and evaluate Street staff, administer comprehensive\nperformance standards, safety rules, policies and procedures.\n\u2212 Good leadership skills including the ability to act effectively in emergency situations, and the\nability to provide leadership, coaching, and effective performance feedback to employees.\n\u2212 Good oral and written communication skills to interact effectively with diverse groups of people\nsuch as co-workers, subordinates, outside agencies, contractors, engineers, elected officials,\netc.\nAbility to:\n\u2212 Research, understand and explain information in complex technical manuals, blueprints, legal\ncodes, drawings, schematics, etc.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records systems;\nability to assist with input on division/department computer systems.\n\u2212 Adapt and flex to schedule changes as necessary, and willingness to accept \"call-out\" status for\nemergencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vison to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway traffic\nand alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. May also work outdoors in all weather\nconditions, providing directions to crew, making on-site inspections or troubleshooting, etc.\nPWMaintenance Supervisor - Street/SolidWaste.jd\nMaintenance Supervisor \u2013 Street/Solid Waste Page 4\nHazards are infrequent, but may include: fumes, dust, asbestos, gases, moving mechanical\nequipment parts, extreme temperatures, maintenance and repair of pressurized water systems (up\nto 200 psi), inadequate lighting, confined spaces, trenches, loud noises, adverse weather\nconditions, and exposure to traffic. Normal safety precautions are taken into consideration for these\nhazards, as well as for a variety of daily physical demands (i.e. climbing, balancing, stooping,\nkneeling, crouching, crawling, reaching, standing, pushing, pulling, lifting, grasping, hearing, etc.).\nSafety precautions also extend to the driving and operation of a variety of vehicles and equipment\nin the course of performing duties.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Eight years of experience in Street Maintenance, Stormwater Collection, Water Distribution, or\nWastewater Collection or equivalent related experience. Experience in a municipal public works\ndepartment preferred.\n\u2212 Two years of experience as supervisor and/or lead worker, or equivalent related experience.\n\u2212 Extensive training in implementation of American with Disabilities Act (ADA) laws, practices, and\nconstruction methods.\n\u2212 Coursework in areas such as engineering/construction technology, hydraulics and math is\ndesirable.\n\u2212 Additional training and experience in supervision is desirable.\n\u2212 Training and experience in trench excavation and shoring work practices and procedures is\ndesirable.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Washington State Certified Erosion and Sediment Control Lead (CESCL) certification\nrequired within 1 year of hire.\n\u2212 Must secure and maintain Hazardous Waste Operation and Emergency Response\n(HAZWOPER) certification within 1 year of hire.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute (PWI)\nTemplate required within 3 years of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record is required. Candidates\nmust submit three-year driving abstract prior to hire.\n\u2212 Secure and maintain a Class \"A\" Commercial Driver\u2019s License (CDL) with air brakes\nendorsement throughout term of employment.\n\u2212 Must pass a drug and alcohol test prior to hire. Must submit to CDL-related random drug\nand alcohol testing during length of employment.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nTracey Kenney Eric Johnston\n7/83 Assistant Director\nPublic Works Operations\nPWMaintenance Supervisor - Street/SolidWaste.jd\nMaintenance Supervisor \u2013 Street/Solid Waste Page 5\nREVISED BY: Kerry Sicktich REVIEWED BY:\n6/88 Ted Carlson, Director\nMichael Olinger Public Works\nAngela Beatty\n5/16\nMichael Olinger\nRyan Delker\n2/19\nPWMaintenance Supervisor - Street/SolidWaste.jd"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor \u2013 Traffic", "Job Title": "Maintenance Supervisor \u2013 Traffic", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperTraffic.jd.pdf", "SharePoint List ID": "581", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperTraffic.jd.pdf", "pdf_file": "PWMaintSuperTraffic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor \u2013 Traffic UNION:231\nSG:6\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge to oversee the installation, maintenance, improvement, operation, monitoring,\ntesting, inspection and repair of traffic infrastructure and equipment. Reviews new development\nplans and specifications for traffic maintenance projects to ensure compliance with division\nstandards. Responsible for planning, scheduling, assigning, and supervising work crews engaged\nin maintaining and repairing traffic signals, street lighting electrical systems, ITS infrastructure,\ntraffic signs, and pavement markings. Error or negligence in the performance of the maintenance\nunit could have serious consequences for the viability of the City\u2019s transportation system, public\nsafety, and potential legal liability or financial impacts.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Traffic/Parking/Fiber. Works under general supervision and the\nguidance of applicable federal, state, and local statutes, regulations, and City policies and\nprocedures. Supervises office and fieldwork of Traffic Signal Technicians, Traffic Workers I-IV, and\nadditional employees as assigned. Works as part of a team and coordinates work with other Public\nWorks division supervisors and City staff, construction inspectors, private contractors, and local\npartner agencies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, supervises, directs, and may participate in the work of Traffic Workers I-IV and Signal\nTechnicians engaged in the design, construction, installation, maintenance, and repair of municipal\ntraffic signal systems, street lighting systems, traffic signing, and pavement markings. Develops\nworkplans for Traffic construction projects and maintenance activities.\n2. Establishes and organizes work priorities, schedules, and personnel work assignments. Reviews\ndaily accomplishments and modifies work priorities as necessary. Responsible for assigning and\nensuring the availability of on-call stand-by personnel on a rotating basis. Ensures work standards\nadhere to federal, state, and local statutes, regulations, policies, and procedures.\n3. Identifies and assists staff in analysis and diagnosis of problems, troubleshooting equipment, and\nsystem failures. Coordinates with Public Works division supervisors, engineers, inspectors, private\ncontractors, and other City personnel to mitigate and address Traffic operational projects including\nimprovement and maintenance plans.\n4. Evaluates the work performance of the Traffic maintenance staff. Develops and or coordinates\nongoing, on-the-job training, vendor, and in-house training for all traffic systems tasks including\nheavy equipment operation. Assists with the development of and enforces safety and training\nPWMaintSuperTraffic.jd.docx\nMaintenance Supervisor \u2013 Traffic Page 2\npolicies and procedures. Participates in selection and hiring processes, disciplinary actions,\nconducts performance reviews.\n5. Provides accurate and courteous communication to the public. Ensures that customer service\nrequests, inquiries, and or complaints regarding traffic signal systems, street lighting systems,\ntraffic signing, and pavement markings are properly reviewed and responded to in accordance with\napplicable policies and procedures. Investigates damage claims and service requests and takes\nappropriate actions under applicable local, state, and federal law to limit City liability and expense.\n6. Maintains and oversees the status of traffic systems and equipment and recommends capital\nreplacements and improvements. Reviews traffic signal and lighting systems designed by\nconsultants and in-house engineers for technical accuracy and to ensure consistency with\napplicable standards. Partners with local agencies as necessary including Washington State\nDepartment of Transportation, City of Lynden, City of Ferndale, and Whatcom County.\n7. Utilizes computerized systems such as Centracs signal management, Blinklink school zone\nmanagement, CityWorks asset management, Trak-it permitting and plan-review, warehouse\ninventory, geographic information, OSP fiber management, permitting and as-built archive systems\nto schedule, assign, track and record work requests and monitor program accomplishments.\nMaintains records on assets and services, accesses maps and drawings of City infrastructure,\nresponds to customer requests, and identifies improvements to the maintenance program.\n8. Directs inquiries or complaints related to the American with Disabilities Act (ADA) to appropriate\nCity staff to ensure the City's compliance with laws and regulations related to accessibility.\n9. Approves expenditures for equipment and materials, monitors budget for assigned area.\nDetermines and coordinates inventory needs for equipment and materials. Makes\nrecommendations and assists Superintendent in development of preliminary budgeting for the\nassigned area. Estimates job costs for billable and non-billable work orders.\n10. Inspects the street and traffic related work of private contractors including end-of-construction walk-\nthroughs. Recommends acceptance or rejection of work as necessary. Provides assistance to\nproject engineers or private contractors as needed at pre-construction meetings and during\nconstruction activity.\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent in the evaluation and preparation of annual maintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of the methods, materials, and tools used including street and or\ntransportation system construction, maintenance, and operations.\n\u2212 Demonstrated knowledge of preventive and corrective maintenance, new installation activities,\nand to analyze, troubleshoot, and correct faults in public environment.\nPWMaintSuperTraffic.jd.docx\nMaintenance Supervisor \u2013 Traffic Page 3\n\u2212 Demonstrated skill in using the Manual on Uniform Traffic Control Devices (MUTCD) as it relates\nto traffic signals, signing and pavement marking.\n\u2212 Working knowledge of state and city codes, statutes, and ordinances related to traffic and or\ntransportation systems.\n\u2212 Working knowledge traffic engineering principles, standardized practices, and nationally\nrecognized guidelines related to transportation infrastructure.\n\u2212 Working knowledge of traffic signal system management, traffic signal controllers and field\nequipment, closed-loop and central system signal software and signal timing optimization software\nincluding Synchro and Centracs.\nSkill in:\n\u2212 Strong management skills including organizing, problem analysis, decision-making, time\nmanagement, and interpersonal sensitivity.\n\u2212 Demonstrated ability in administering comprehensive performance standards including safety\nrules, policies and procedures.\n\u2212 Leadership skills including the ability to respond effectively in emergency situations, provide\neffective coaching, and performance feedback to employees.\n\u2212 Effectively interact and communicate with diverse groups of people such as co-workers,\nsubordinates, outside agencies, and elected officials.\nAbility to:\n\u2212 Research, understand, and explain information in complex technical manuals, blueprints, legal\ncodes, drawings, schematics.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records systems\nincluding input on division, department, and or city computer systems.\n\u2212 Adapt to schedule changes as necessary, and willingness to accept \"call-out\" status for\nemergencies.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently travel between worksites including indoor and outdoor locations;\n\u2212 Frequently traverse on areas of uneven terrain;\n\u2212 Frequently climbing, bending, twisting, stooping;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Occasionally stationary for long periods of time;\n\u2212 Occasionally moving objects up to 50 lbs.;\n\u2212 Hear and see sufficiently to respond quickly in a noisy fast-paced environment while meeting\nmandated safety standards.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. Occasional exposure to outdoor weather\nconditions. Hazards are infrequent, but may include: fumes, dust, asbestos, gases, moving\nmechanical equipment parts, extreme temperatures, maintenance and repair of pressurized water\nsystems of up to 200 psi, inadequate lighting, confined spaces, trenches, loud noises, and\nexposure to traffic. Safety precautions are taken into consideration for these hazards, as well as\nfor a variety of daily physical demands including climbing, balancing, stooping, kneeling,\ncrouching, crawling, reaching, standing, pushing, pulling, lifting, and grasping. Possibility of\nexposure to hostile and offensive language from interactions with the public. Occasional operation\nPWMaintSuperTraffic.jd.docx\nMaintenance Supervisor \u2013 Traffic Page 4\nof a variety of vehicles and equipment throughout the course of performing duties. Travel for\nprofessional meetings and to worksite locations is required. This position has moderate physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Eight years of experience in Traffic Operations Maintenance or equivalent related experience.\n\u2212 Two years of experience as supervisor and/or lead worker, or equivalent related experience.\n\u2212 Experience in implementation of American with Disabilities Act (ADA) laws, practices, and\nconstruction methods pertaining to traffic signals, signs and markings.\n\u2212 Experience in a municipal public works department preferred.\n\u2212 Coursework in areas such as engineering/construction technology, electronics and math is\npreferred.\n\u2212 Additional training and experience in supervision is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Must secure and maintain the following certifications within 3 years of hire:\n\u2212 IMSA \u2013 Traffic Signal Electrician II\n\u2212 IMSA \u2013 Roadway Lighting I\n\u2212 IMSA \u2013 Signs & Markings II\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit\nthree-year driving abstract prior to hire.\n\u2212 Secure a Class \"A\" Commercial Driver\u2019s License (CDL) with air brakes endorsement within\nsix (6) months and maintain throughout term of employment.\n\u2212 Must pass a drug and alcohol test prior to hire. Must submit to CDL-related random drug\nand alcohol testing during length of employment.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: M. Olinger REVIEWED BY:\nS. Haugen Mike Olinger, Assistant Director Public Works\nA. Sullivan\nJ. Honga\n10/22\nREVIEWED BY:\nEric Johnston, P.E., Director of Public Works\nPWMaintSuperTraffic.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor - Wastewater Collection", "Job Title": "Maintenance Supervisor - Wastewater Collection", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperWastewater.jd.pdf", "SharePoint List ID": "284", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperWastewater.jd.pdf", "pdf_file": "PWMaintSuperWastewater.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor - Wastewater Collection Union:231\nSG:6\nDEPARTMENT: Public Works, Operations CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge in the installation, maintenance, improvement, operation, monitoring,\ntesting, inspection and repair of wastewater infrastructure and equipment. Duties are varied and\nrequire considerable knowledge of the activities within the division. Error or negligence in the\nperformance of the maintenance unit could have serious consequences for the viability of the\nCity\u2019s wastewater system, public safety, public health, and potential legal liability or financial\nimpacts.\nSUPERVISORY RELATIONSHIP:\nReports to Superintendent of Maintenance. Works under general supervision and the guidance\nof City and Departmental policies and procedures as well as state and federal regulations and\ndivision ordinances. Supervises office and fieldwork of Utility Workers I-V and extra labor\nemployees. Works as part of a team and coordinates work with other division supervisors,\nPublic Works construction inspectors, Public Works engineering staff, private contractors,\ninformation management staff and finance staff\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, and exercises direct supervision over specialized crews and equipment\nperforming preventive and reactive maintenance to the wastewater collection system.\nContinually evaluate and manage maintenance programs to ensure efficiencies and quality\nstandards are maximized, including: closed circuit television pipe inspection program, high\nvelocity hydraulic pressure cleaning programs, grease and root removal programs, inflow and\ninfiltration flow monitoring and smoke testing, construction and repair of wastewater manholes\nand mainlines (utilizing both open cut and trenchless repair methods), and other tasks\nassociated with maintaining the integrity of the wastewater collection infrastructure.\n2. Establishes and organizes work priorities, schedules and work assignments; coordinates\navailability of materials, equipment and personnel. Reviews daily accomplishments and\nmodifies work priorities as necessary. Determines inventory needs for specific\nequipment/materials. Ensures work standards adhere to regulations, policies and\nprocedures. Develops work-site plans for significant construction and maintenance activities.\n3. Coordinates with other division supervisors, Public Works engineering staff, private\ncontractors, Public Works inspectors, information management staff and finance staff to\nidentify and resolve problems and to mitigate and minimize operational conflicts.\n4. Evaluates the performance of the Wastewater maintenance staff. Develops and/or\ncoordinates ongoing, on the job training, vendor and in-house training for all wastewater work\ntasks. Assists with the development of and enforces safety and training policies and\nprocedures, ensuring field staff are complying with applicable safety rules and regulations.\nReviews accident hazard reports and recommends corrective action. Conducts monthly crew\nsafety and training meetings. Participates in selection and hiring processes; handles minor\ndisciplinary actions; conducts performance evaluations; approves vacation requests and\ntimesheets.\n5. Provides accurate and courteous communication to the public. Ensures that customer service\nrequests are properly handled. Investigates damage claims and service requests and takes\nappropriate actions to limit City liability and expense.\n6. Provides emergency response and cleanup in the event of a sanitary sewer overflow or illicit\ndischarge, documenting investigative findings, reporting to the Department of Ecology,\nWhatcom County Department of Health, and other regulatory agencies as required.\n7. Utilizes computerized systems such as maintenance management, warehouse inventory,\ngeographic information, utility billing, permitting and as-built archive systems to schedule,\nassign, track and record work requests and monitor program accomplishments; maintains\nrecords on assets and services; accesses maps and drawings of City infrastructure; responds\nto customer requests; and identifies improvements to the maintenance program.\n8. Evaluates and makes recommendations for equipment purchases and technologies to stay\ncurrent with industry standards and best maintenance practices. Evaluates request for\nproposals and request for qualification submittals for various Public Works projects.\n9. Evaluates and monitors the status and condition of wastewater infrastructure and equipment,\nrecommending capital replacements and improvements. Reviews new development plans and\nspecifications for compliance with division standards. Researches technical information from a\nvariety of sources to determine compatibility and serviceability of equipment with present\nsystem to improve efficiencies and quality of service.\n10. Approves expenditures for equipment and materials, monitors budget for assigned area.\nMakes recommendations and assists Superintendent in development of preliminary budget for\nassigned area. Estimates job costs for billable and non-billable work orders.\n11. Inspects wastewater related work of private contractors including video inspection of new\nutilities and end-of-construction walk-through; recommends acceptance or rejection of work as\nnecessary. Provides assistance to project engineers or private contractors as needed at pre-\nconstruction meetings and during construction activity.\n12. Responsible for assigning and ensuring the availability of on-call stand-by personnel on a\nrotating basis.\n13. Fills in for Maintenance Supervisors in Stormwater, Street, and Water Distribution units, as\nrequested, during absences of regularly assigned supervisor.\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent in the evaluation and preparation of annual maintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of safe work practices, methods, materials, and tools used in\nwastewater collection system construction, maintenance and operation.\n\u2212 Proficient knowledge of and technical skill to perform preventive and corrective maintenance,\nnew installation activities, and to analyze, troubleshoot, and correct faults in public\nenvironment.\n\u2212 Working knowledge of the following: engineering as applied to wastewater maintenance and\nconstruction, closed circuit television inspection, cleaning methods and equipment,\nexcavation and trenchless repair principles and equipment; measuring instruments; pumps;\nvalves; fittings; pipes; etc.\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership and interpersonal\nsensitivity.\n\u2212 Good supervisory skills to train and evaluate wastewater staff. Knowledge of the hazards\nand of the health and safety standards associated with wastewater maintenance and\nconstruction, safety rules, policies and procedures.\n\u2212 Good leadership skills including the ability to act effectively in emergency situations. Provide\nleadership, coaching, and effective performance feedback to employees.\n\u2212 Good oral and written communication skills to interact effectively with diverse groups of\npeople such as co-workers, subordinates, citizens, outside agencies, contractors, engineers,\netc.\nAbility to:\n\u2212 Research, understand and communicate to others information in complex technical manuals,\nblueprints, legal codes, drawings, schematics, etc.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records\nsystems; ability to assist with input on division/department computer systems.\n\u2212 Adapt and flex to schedule changes as necessary, and willingness to accept \"call-out\" status\nfor emergencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vison to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway\ntraffic and alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. May also work outdoors in all weather\nconditions, providing directions to crew, making on-site inspections or troubleshooting, etc.\nHazards are infrequent, but may include: exposure risks to untreated wastewater, fumes, dust,\nasbestos, gases, moving mechanical equipment parts, extreme temperatures, maintenance and\nrepair of pressurized water systems (up to 200 psi), inadequate lighting, confined spaces,\ntrenches, loud noises and exposure to traffic. Normal safety precautions are taken into\nconsideration for these hazards, as well as for a variety of daily physical demands (i.e. climbing,\nbalancing, stooping, kneeling, crouching, crawling, reaching, standing, pushing, pulling, lifting,\ngrasping, hearing, etc.). Safety precautions also extend to the driving and operation of a variety\nof vehicles and equipment in the course of performing duties.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Eight (8) years of experience in Wastewater Maintenance, Street Maintenance, Stormwater\nCollection, Water Distribution, or equivalent related experience. Experience in a municipal\npublic works department preferred.\n\u2212 Two (2) years of experience as supervisor and/or lead worker, or equivalent related\nexperience.\n\u2212 Coursework in areas such as engineering/construction technology, hydraulics and math is\ndesirable.\n\u2212 Additional training and experience in supervision is desirable.\n\u2212 Training and experience in trench excavation and shoring work practices and procedures is\ndesirable.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Washington State Certified Erosion and Sediment Control Lead (CESCL) certification\nrequired within 1 year of hire.\n\u2212 WWCPA (Washington Wastewater Collection Personnel Association) WWC-3 certification\nwithin 2 years of hire.\n\u2212 Must secure and maintain Hazardous Waste Operation and Emergency Response\n(HAZWOPER) certification within 1 year of hire.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute\n(PWI) Template required within 3 years of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record is required. Candidates\nmust submit three-year driving abstract prior to hire.\n\u2212 Secure and maintain a Class \"A\" Commercial Driver\u2019s License (CDL) with air brakes\nendorsement throughout term of employment.\n\u2212 Must pass a drug and alcohol test prior to hire. Must submit to CDL-related random drug\nand alcohol testing during length of employment.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nTracey Kenney Eric Johnston\n7/83 Assistant Director\nPublic Works Operations\nREVISED BY: Kerry Sicktich REVIEWED BY:\n6/88 Ted Carlson, Director\nMichael Olinger Public Works\nAngela Beatty\n6/18"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Supervisor - Water Distribution", "Job Title": "Maintenance Supervisor - Water Distribution", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWMaintSuperWater.jd.pdf", "SharePoint List ID": "285", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintSuperWater.jd.pdf", "pdf_file": "PWMaintSuperWater.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Supervisor - Water Distribution UNION:231\nSG:6\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge in the installation, maintenance, improvement, operation, monitoring, testing,\ninspection and repair of water distribution system facilities and equipment. The work involves direct\nresponsibility for planning, scheduling, assigning, participating, and supervising work crews\nengaged in maintaining and repairing of the water distribution system. Error or negligence in the\nperformance of the maintenance unit could have serious consequences for the viability of the City\u2019s\nwater supply, public safety, the successful operation of the water distribution system, or potential\nlegal liability or financial impacts due to non-compliance with federal and state requirements.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Maintenance. Works under general supervision and the guidance\nof City and Departmental policies and procedures as well as state regulations and division\nordinances. Supervises office and fieldwork of Utility Workers I-V, Service Representatives I and II\nand extra labor employees. Works as part of a team and coordinates work with other division\nsupervisors (including Water, Street, Wastewater Collection, Water Plant, Water Lab, Fleet\nMaintenance, Warehouse and Traffic supervisors), Public Works construction inspectors, Public\nWorks engineering staff, private contractors, information management staff, and Finance staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, supervises, directs and may participate in the work of Water staff engaged in the design,\nconstruction, installation, maintenance, and repair of municipal water distribution system. This\nincludes projects such as repair of water mains, water services, water meters, water pressure\ndevices, water hydrants, water valves, and all aspects of the water distribution system.\nContinually evaluates and manages maintenance programs to ensure efficiencies and quality\nstandards are maximized. Assists staff in analysis and diagnosis of problems, troubleshooting\nequipment and system failures.\n2. Establishes and organizes work priorities, schedules and work assignments; coordinates\navailability of materials, equipment and personnel. Reviews daily accomplishments and\nmodifies work priorities as necessary. Determines inventory needs for specific\nequipment/materials. Ensures work standards adhere to regulations, policies and procedures.\nDevelops work-site plans for significant construction and maintenance activities.\n3. Coordinates with other division supervisors, Public Works engineering staff, private contractors,\nPublic Works inspectors, information management staff, meter readers and Finance staff to\nidentify and resolve problems and to mitigate and minimize operational conflicts.\nPWMaintSuperWater.jd.doc\nMaintenance Supervisor - Water Distribution Page 2\n4. Evaluates the performance of the Water Distribution maintenance staff. Develops and/or\ncoordinates ongoing, on the job training, vendor and in-house training for all water distribution\nwork tasks. Assists with the development of and enforces safety and training policies and\nprocedures, ensuring field staff are complying with applicable safety rules and regulations.\nReview accident hazard reports recommending corrective action. Conduct monthly crew safety\nand training meetings. Participates in selection and hiring processes; handles minor disciplinary\nactions; conducts performance evaluations; approves vacation requests and timesheets\n5. Provides accurate and courteous communication to the public. Ensures that customer service\nrequests are properly handled. Investigates damage claims and service requests and takes\nappropriate actions to limit City liability and expense.\n6. Provides emergency response and cleanup in the event of a water main break or illicit discharge,\ndocumenting investigative findings, reporting to the Department of Ecology, Washington State\nDepartment of Health, and other regulatory agencies as required.\n7. Utilizes computerized systems such as maintenance management, warehouse inventory,\ngeographic information, utility billing, permitting and as-built archive systems to schedule,\nassign, track and record work requests and monitor program accomplishments; maintains\nrecords on assets and services; accesses maps and drawings of the water distribution system;\nresponds to customer requests; and identifies improvements to the maintenance program.\n8. Reviews the status of water distribution systems and equipment and recommends capital\nreplacements and improvements. Reviews new development plans and specifications for\ncompliance with division standards. Researches technical information from a variety of sources\nto determine compatibility and serviceability of equipment with present system.\n9. Approves expenditures for equipment and materials, monitors budget for assigned area. Makes\nrecommendations and assists Superintendent in development of preliminary budget for\nassigned area. Estimates job costs for billable and non-billable work orders.\n10. Inspects the water distribution-related work of private contractors (end-of-construction walk-\nthrough); recommends acceptance or rejection of work as necessary. Provides assistance to\nproject engineers or private contractors as needed at pre-construction meetings and during\nconstruction activity.\n11. Responsible for assigning and ensuring the availability of on-call stand-by personnel on a\nrotating basis.\n12. Fills in for Maintenance Supervisors in Sewer, Street, and Storm Drainage units, as requested,\nduring absences of regularly assigned supervisor.\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent in the evaluation and preparation of annual maintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPWMaintSuperWater.jd.doc\nMaintenance Supervisor - Water Distribution Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of safe work practices, methods, materials, and tools used in water\ndistribution system construction, maintenance and operation.\n\u2212 Considerable knowledge of and technical skill to perform preventive and corrective\nmaintenance, new installation activities, and to analyze, troubleshoot, and correct faults in\npublic environment.\n\u2212 Working knowledge of the following: engineering as applied to water distribution maintenance\nand construction hydraulic theory, excavation principles, backflow and cross-connection\ncontrol, sonic leak detection equipment, utility locating equipment, \u201clive\u201d-tapping equipment,\nmeter testing equipment, measuring instruments; variety of fire hydrants, meters, pumps,\nvalves, fittings, pipes; and chemical dosage applications, etc.\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem analysis and\ndecision-making, management control, time management, leadership and interpersonal\nsensitivity.\n\u2212 Good supervisory skills to train and evaluate wastewater staff. Knowledge of the hazards and of\nthe health and safety standards associated with wastewater maintenance and construction,\nsafety rules, policies and procedures.\n\u2212 Good leadership skills including the ability to act effectively in emergency situations, and the\nability to provide leadership, coaching, and effective performance feedback to employees.\n\u2212 Good oral and written communication skills to interact effectively with diverse groups of people\nsuch as co-workers, subordinates, citizens, outside agencies, contractors, engineers, etc.\nAbility to:\n\u2212 Research, understand and communicate to others information in complex technical manuals,\nblueprints, legal codes, drawings, schematics, etc.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records\nsystems; ability to assist with input on division/department computer systems.\n\u2212 Adapt and flex to schedule changes as necessary, and willingness to accept \"call-out\" status for\nemergencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequent sitting, walking, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Physical mobility to make on-site inspections/visitations of work sites at all facilities;\n\u2212 Adequate vison to read computer screens and printed documents;\n\u2212 Adequate hearing to effectively hear voice radio and crew communications, roadway traffic\nand alarms in a noisy environment.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. May also work outdoors in all weather\nconditions, providing directions to crew, making on-site inspections or troubleshooting, etc. Hazards\nare infrequent, but may include: fumes, dust, asbestos, gases, moving mechanical equipment\nparts, extreme temperatures, maintenance and repair of pressurized water systems (up to 200\npsi), inadequate lighting, confined spaces, trenches, loud noises and exposure to traffic. Normal\nsafety precautions are taken into consideration for these hazards, as well as for a variety of daily\nPWMaintSuperWater.jd.doc\nMaintenance Supervisor - Water Distribution Page 4\nphysical demands (i.e. climbing, balancing, stooping, kneeling, crouching, crawling, reaching,\nstanding, pushing, pulling, lifting, grasping, hearing, etc.). Safety precautions also extend to the\ndriving and operation of a variety of vehicles and equipment in the course of performing duties.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Eight years of experience in Wastewater Maintenance, Street Maintenance, Stormwater\nCollection, Water Distribution, or equivalent related experience. Experience in a municipal\npublic works department preferred.\n\u2212 Two years of experience as supervisor and/or lead worker, or equivalent related experience.\n\u2212 Coursework in areas such as engineering/construction technology, hydraulics and math is\ndesirable.\n\u2212 Additional training and experience in supervision is desirable.\n\u2212 Training and experience in trench excavation and shoring work practices and procedures is\ndesirable.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Washington State Certified Erosion and Sediment Control Lead (CESCL) certification required\nwithin 1 year of hire.\n\u2212 Washington State Certification as a Water Distribution Manager III required within one year of\nhire.\n\u2212 Washington State Certification as Cross-Connection Control Specialist within one year of hire.\n\u2212 Must secure and maintain Hazardous Waste Operation and Emergency Response\n(HAZWOPER) certification within 1 year of hire.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute (PWI)\nTemplate required within 3 years of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record is required. Candidates must\nsubmit three-year driving abstract prior to hire.\n\u2212 Secure and maintain a Class \"A\" Commercial Driver\u2019s License (CDL) with air brakes\nendorsement throughout term of employment.\n\u2212 Must pass a drug and alcohol test prior to hire. Must submit to CDL-related random drug and\nalcohol testing during length of employment.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nKen Thomas Eric Johnston, Assistant Director\n10/01/82 Public Works Operations\nREVISED BY: Lorna McGowan REVIEWED BY:\nTony Seman Ted Carlson, Director\n03/01 Public Works\nAndy Rowlson\nGeoff Smyth\nPWMaintSuperWater.jd.doc\nMaintenance Supervisor - Water Distribution Page 5\n04/02\nMichael Olinger\nAngela Beatty\nRyan Delker\n2/19\nPWMaintSuperWater.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Maintenance Worker 3/Plant Operations", "Job Title": "Maintenance Worker 3/Plant Operations", "Classification": "Maintenance Worker 3", "Bargaining Unit": "Union:114", "Published File Name": "PWMaintenanceWorker3-PlantOps.jd.pdf", "SharePoint List ID": "280", "Salary Grade": "10", "pdf_url": "https://cob.org/wp-content/uploads/PWMaintenanceWorker3-PlantOps.jd.pdf", "pdf_file": "PWMaintenanceWorker3-PlantOps.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Worker 3/Plant Operations UNION:114\nSG:10\nCLASS TITLE: Maintenance Worker 3 CS:E/P\nFLSA:Y\nDEPARTMENT: Public Works/Operations EEO4CODE:SC\nJOB SUMMARY:\nPerforms maintenance work on assigned buildings, facilities and equipment; also performs\noccasional custodial duties. Coordinates and performs maintenance tasks in electrical, electronics,\nmechanical, pneumatics, plumbing, heating ventilation and air conditioning (HVAC), carpentry,\npainting and surface preparation. Operates various types of specialized equipment. Oversees the\nwork of outside contractors.\nSUPERVISORY RELATIONSHIP:\nReports to the Supervisor of the Water Treatment, Wastewater Treatment, or Plants Maintenance.\nReceives work direction and training from higher classified positions in the unit. Works\nindependently under general supervision in carrying out assigned work according to City and\ndepartment policies, procedures, and regulations. May serve as lead and assist in training Utility\nWorkers and temporary or regular non-benefitted employees to ensure delivery of high quality\nservices.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs preventative maintenance such as inspection; lubrication; checking tolerances;\nand exercising pumps, motors and compressors. Inspects instrumentation, telemetering,\nchemical metering equipment, water and wastewater equipment. Completes new\ninstallation reviews, inspections, equipment quality control, and punch lists.\n2. Performs repairs on electrical circuits, steam or waterlines, plumbing fixtures, and lights.\nReplaces circuit breakers and receptacles; disassembles/cleans/reassembles electrical and\nmechanical equipment.\n3. Performs repairs, maintenance and new installation of various electrical systems including\nlighting, motors, pumps, controllers, HVAC, fans and compressors. Performs repair,\nrenovation and new construction work of irrigation, plumbing, and wastewater equipment.\nOperates specialized power driven equipment and specialized test equipment. Utilizes\nladders and high lift equipment.\n4. Performs repair, alteration and installation work to City buildings and equipment involving\ncarpentry, painting, masonry and other repetitive manual skills.\n5. Initiates and performs corrective maintenance such as diagnosing, troubleshooting,\nreplacing, adjusting and rebuilding defective machinery, equipment and associated systems.\nCalibrates and adjusts equipment such as pneumatic controls, HVAC systems and\nwastewater equipment.\n6. Makes on-site assessment of projects; determines appropriate equipment and materials to\ncomplete work according to specification, verbal instruction and/or established procedures.\nAs necessary, adapts equipment and materials to meet specific requirements. Performs\nrelated duties as required.\n7. Inspects buildings, grounds and equipment regularly and as needed. Makes necessary\nrepairs and/or modifications as needed and/or reports damage to supervisor.\n8. Logs, charts, records and reports to maintain accurate records of equipment and\nmaintenance performed utilizing computer and specialized facility computer programs and\nsoftware.\n9. Maintains equipment supplies, parts catalogs, and equipment maintenance records with the\nuse of computers. Orders parts, tools and supplies, as needed, through City Purchasing\nDivision.\n10. Performs waste treatment plant service (for example: cleans floors, clarifiers, incinerators\nand grounds; and maintains protective coatings of facilities) and cleans water and\nwastewater treatment equipment (for example: reservoirs, pump stations, pumps, wet wells,\ndry wells, lift stations).\n11. Performs grounds maintenance including the removal of leaves and debris from parking lots\nand city common areas and cleans building exterior.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties of similar nature or level within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to perform maintenance tasks in all the skilled trades: electrical, electronics,\nmechanical, pneumatics, plumbing, HVAC, carpentry, painting and surface preparation.\n\u2212 Ability to operate safely and efficiently a wide variety of power equipment and hand tools ,\nincluding, but not limited to, table saws, chop saws, drill presses, portable 30\u2019 lifts, power\nsnakes, Hilti fastening systems, pressure washers, blowers, rakes, shovels, chain saws,\nmowers, forklifts and lift trucks.\n\u2212 Ability to operate City e-mail system and basic word processing programs.\n\u2212 Ability to communicate effectively orally and in writing.\n\u2212 Ability to legibly complete forms and other documents.\n\u2212 Ability to perform simple additions, subtraction, multiplication and division.\n\u2212 Ability to follow written and oral directives including instructions on labels for the proper use\nof cleaning materials. Ability to measure and mix cleaning solutions according to directions.\n\u2212 Ability to understand and use appropriate safety equipment, wear protective clothing and\nfollow standard safety practices.\n\u2212 Knowledge of cleaning methods, supplies and safety practices in custodial/maintenance\nwork.\n\u2212 Ability and willingness to demonstrate the Public Service competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Manual dexterity sufficient to operate hand and power equipment safely and\nefficiently;\n\u2212 Read instructions;\n\u2212 Work safely around equipment;\n\u2212 Effectively monitor and respond to voice radio and crew communications and\nalarms in a noisy environment;\n\u2212 Continuously perform work near the floor;\n\u2212 Ascend to, and work from, heights of up to 100 feet;\n\u2212 Work occasionally in confined spaces;\n\u2212 Lift and transport heavy objects of approximately 50 lb. frequently;\n\u2212 Lift and transport weights of approximately 100 lbs. utilizing proper body\nmechanics, mechanical and other assistance.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in all weather conditions in an industrial plant\nenvironment at the water and wastewater plants, pump stations and other facilities of the water\ndistribution and sewage collection systems. The work is in a high-risk environment which requires\nspecial safety precautions, such as working around high speed, high horsepower and high voltage\nrotating equipment; with irritant chemicals; and with exposure to raw sewage. Employees are\nrequired to use appropriate safety equipment, wear protective clothing and follow standard safety\npractices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A minimum of two years direct experience in maintenance or three years experience in one\nof the trades (electrical, mechanical, HVAC, or plumbing). Completion of a certified\neducational program in maintenance may substitute for the two years of experience.\n\u2212 Two years experience safely operating a wide variety of power equipment and hand tools.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must obtain and maintain WD4 First Aid card and WDL1 Fork List Operations card within\none year of employment.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire\n\u2212 Ability and willingness to be called out in response to occasional maintenance emergencies.\n\u2212 Must be willing and able to work outdoors in all types of weather, at heights to 100 feet, in\nconfined spaces, work with exposure to raw sewage, and in proximity to potential chemical\nand industrial hazards.\nPREPARED BY: L. Bateman REVIEWED BY:\nR. Johnson Ted Carlson, Director\nA. Beatty Public Works\n10/09\nALLOCATION REPORTED TO CIVIL SERVICE COMMISSION: November 12, 2009"}
{"Department": "Fire", "Job Title Sort": "Medic One Operations Captain", "Job Title": "Medic One Operations Captain", "Classification": "EMS Captain", "Bargaining Unit": "Union:106", "Published File Name": "FIMedicOneOpsCapt.jd.pdf", "SharePoint List ID": "31", "Salary Grade": "S-32", "pdf_url": "https://cob.org/wp-content/uploads/FIMedicOneOpsCapt.jd.pdf", "pdf_file": "FIMedicOneOpsCapt.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Medic One Operations Captain UNION:106\nSG:32\nCLASS TITLE: EMS Captain CS:P\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:PR\nJOB SUMMARY:\nThe Medic One Operations Captain assists the Medical Services Officer (MSO) in the development and\nadministration of the Department\u2019s emergency medical quality control and medical education programs.\nThe person in this position supervises Department personnel in the delivery of emergency medical\nservices and manages Medic One equipment and supplies needs. Works closely and coordinates with\nFire and EMS Captains, Battalion Chiefs and requires frequent contact with all first response EMS\nagencies in the County. The person in this position may also assist with or be assigned to other\npositions within the EMS Captain classification.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Medical Services Officer and on-duty Operations Battalion Chief. Directly\nsupervises Department personnel assigned to county medic unit stations, and all other Department\npersonnel who deliver emergency medical services and works closely with Fire and other EMS\nCaptains to coordinate these services and activities.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Reviews all Medical Incident Reports (MIRS) on a daily basis for written compliance with\nmedical protocols and Whatcom Medic One performance standards. Makes comments as\nnecessary, with follow up provided to the paramedic, fire district, Medical Director and MSO\nas appropriate.\n2. Monitors personnel for their compliance with emergency medical standards. Conducts or\nparticipates in medical performance evaluations of EMT (Emergency Medical Technician)\nand paramedic staff. Initiates disciplinary action when necessary.\n3. Provides feedback to all first response agencies on their field performance or other issues\nas necessary.\n4. Coordinates with the Medical Director and MSO to provide paramedic continuing education\nclasses.\n5. Recommends subject material to be incorporated into the Department\u2019s initial paramedic\ntraining and continuing education classes.\n6. Coordinates the volunteer outreach program, assisting in program development and\ndelivery.\n7. Responsible for medical equipment and supplies management. Recommends and\npurchases needed equipment. Develops EMS apparatus and equipment specifications.\n8. Ensures that equipment is maintained in a state of good repair.\n9. Coordinates countywide EMS equipment exchange program.\n10. Coordinates with Fire Captains and on-duty Operations Battalion Chiefs to ensure that\npersonnel assigned to the ambulances maintain a complete inventory of medical supplies,\nFIMedicOneOpsCapt.jd.doc\nMedic One Operations Captain Page 2\nthat inventory is accounted for, and vehicle repair needs are identified and rectified in a\ntimely fashion.\n11. Assists in the development, implementation and delivery of EMS public education and\nawareness programs.\n12. Receives and responds to citizen complaints. Takes appropriate corrective action.\n13. Responds to emergency medical incidents as needed to support the incident, evaluate the\nperformance on on-scene personnel, or as a back up medic response.\n14. Ensures complete and accurate training and continuing education records are maintained\nfor all paramedics.\nADDITIONAL WORK PERFORMED:\n1. Performs related duties within the scope of the EMS Captain classification.\nKNOWLEDGE AND SKILLS:\n\u2212 Demonstrates thorough knowledge of the EMS system in Whatcom County, including Basic Life\nSupport (BLS) and Advanced Life Support (ALS) medical protocol, Departmental operating\nprocedures and incident command.\n\u2212 Demonstrates knowledge of principles and practices of pre-hospital medicine at both the EMT\nand EMT-P level.\n\u2212 Excellent knowledge and skills in paramedicine.\n\u2212 Excellent oral communication skills to present effective training to groups on paramedicine and\nthe Fire Department\u2019s paramedic program.\n\u2212 Excellent written communication skills for writing reports and developing training materials.\n\u2212 Good management skills including: leadership, supervisory skills, problem analysis, decision\nmaking, planning, organizing and time management.\n\u2212 Excellent interpersonal skills to work effectively with members of the Department, health care\nprofessionals, and the public.\n\u2212 Demonstrated flexibility and adaptability to meet the needs of changing circumstances.\n\u2212 Working knowledge of City and County geography.\n\u2212 Skill in using a personal computer for basic word processing, data management, and\nspreadsheet work.\n\u2212 Ability to maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Working knowledge of the operation and maintenance of the various types of Fire and EMS\nequipment used by the Fire Department.\nWORKING ENVIRONMENT:\nThe work environment may involve shift work and off-duty recall for major emergencies, including\nweekends and holidays, in a paramilitary organization. Work is performed in a variety of settings\nincluding offices, fire stations, emergency scenes, and emergency response vehicles. The environment\nranges from a normal/ routine to the emergency setting with unusual modes of communication, extreme\nnoise, discomfort and hazard. The emergency environment may require the management/\nperformance of hazardous tasks under conditions that require strenuous exertion with limited visibility,\nexposure to hazardous or toxic chemicals and gases, extremes in temperature, cramped surroundings,\nexposed heights, or activities in and around water. It may also involve working with citizens\nexperiencing a wide range of emotions (rage, grief, confusion, etc.) as a result of an emergency. May\nFIMedicOneOpsCapt.jd.doc (2)\nMedic One Operations Captain Page 3\nbe exposed to infectious diseases, which require the use of protective equipment, and exposure to the\nelements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Five years of experience as a paramedic, at least three of which must be with the\nBellingham Fire Department. Current certification as a paramedic with the Bellingham Fire\nDepartment.\n\u2212 Ninety or more college credits in education, public health administration, or related field\npreferred.\n\u2212 Teaching experience in emergency medical services at the paramedic level preferred.\n\u2212 Previous experience managing large, on-going projects preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must maintain professional certificates and affiliations as determined by the Department.\nPREPARED BY: Mike Leigh REVIEWED BY:\nD. Hammers Mike Leigh, Fire Chief\nS. Mahaffey\n2/92\nREVISED BY: D. Hammers\nS. Mahaffey\n9/01\nCOMMISSION ALLOCATION:\nFIMedicOneOpsCapt.jd.doc (3)"}
{"Department": "Fire", "Job Title Sort": "Medic One Training Captain", "Job Title": "Medic One Training Captain", "Classification": "EMS Captain", "Bargaining Unit": "Union:106", "Published File Name": "FIMedicOneTrainingCapt.jd.pdf", "SharePoint List ID": "32", "Salary Grade": "S-32", "pdf_url": "https://cob.org/wp-content/uploads/FIMedicOneTrainingCapt.jd.pdf", "pdf_file": "FIMedicOneTrainingCapt.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Medic One Training Captain UNION:106\nSG:32\nCLASS TITLE: EMS Captain CS:P\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:PR\nJOB SUMMARY:\nThe Medic One Training Captain assists the Medical Services Officer (MSO) in the development and\nadministration of the Department's medical education and quality control programs. The focus of this\nposition is on medical education programs for the Department with primary emphasis on initial\nparamedic training/certification. Responsibilities include: curriculum development, equipment\nacquisition and maintenance, recruitment of faculty, assisting in all aspects of program coordination and\nevaluation, maintaining student files, providing instructional materials, teaching and providing liaison\nsupport. The person in this position may also assist with or be assigned to other positions within the\nEMS Captain classification.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Medical Services Officer. Acts with considerable independence in implementing\nthe training program. Supervises paramedic students during training hours. Works closely with Fire\nand EMS Captains to coordinate paramedic training and other Medic One programs.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under the direction of the MSO, develops the curriculum for the paramedic training classes and\ncoordinates the implementation of the program.\n2. Recruits faculty and clinical preceptors and provides orientation to instructional objectives.\n3. Prepares and presents recommendations to the Medical Director and MSO concerning\nprograms goals, objectives and projects. Makes recommendations and implements approved\nchanges in all aspects of the training program, including didactic, lab, clinical and field internship\ncomponents.\n4. Directs students\u2019 activities and evaluates academic and field performance on an on-going basis.\nUpdates MSO and Medical Director on each student\u2019s progress. May conduct or participate in\nmedical performance evaluations of EMT and paramedic personnel.\n5. Monitors classroom activities and evaluates faculty to ensure didactic and lab objectives are\nmet.\n6. Represents the program to prospective students, faculty, clinical affiliates and potential\nsponsoring agencies within the North Region.\n7. Maintains on-going liaison with academic sponsor, St. Joseph Hospital, and other agencies,\norganizations or associations, as directed.\n8. Develops training aids, instructional guides, and other course materials. Develops and\nadministers quizzes and examinations.\n9. Purchases equipment, books, audio-visual, and other support materials. Maintains equipment\ninventory and ensures equipment is in good working order.\n10. Coordinates and schedules all training lectures, labs, and rounds.\n11. Maintains student progress files.\nFIMedicOneTrainingCapt.jd.doc\nMedic One Training Captain Page 2\n12. Instructs in classroom, lab, and didactic sessions, etc., as necessary.\n13. Assists in the development of the annual EMS training budget.\n14. Responds, as needed, when available, to EMS calls.\nADDITIONAL WORK PERFORMED:\n1. Performs related duties within the scope of the EMS Captain classification.\nKNOWLEDGE AND SKILLS:\n\u2212 Demonstrates thorough knowledge of the EMS system in Whatcom County, including Basic\nLife Support (BLS) and Advanced Life Support (ALS) medical protocol, Departmental\noperating procedures and incident command.\n\u2212 Demonstrates knowledge of principles and practices of pre-hospital medicine at both the\nEMT and EMT-P level.\n\u2212 Excellent knowledge and skills in paramedicine.\n\u2212 Excellent oral communication skills to present effective training to groups on paramedicine\nand the Fire Department\u2019s paramedic program.\n\u2212 Excellent written communication skills for writing reports and developing training materials.\n\u2212 Good management skills including leadership, supervisory skills, problem analysis, decision\nmaking, planning, organizing and time management.\n\u2212 Excellent interpersonal skills to work effectively with members of the Department, health\ncare professionals, and the public.\n\u2212 Demonstrated flexibility and adaptability to meet the needs of changing circumstances.\n\u2212 Working knowledge of City and County geography.\n\u2212 Skill in using a personal computer for basic word processing, data management, and\nspreadsheet work.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Working knowledge of the operation and maintenance of the various types of Fire and EMS\nequipment used by the Fire Department.\nWORKING ENVIRONMENT:\nThe work environment may involve shift work and off-duty recall for major emergencies, including\nweekends and holidays, in a paramilitary organization. Work is performed in a variety of settings\nincluding offices, fire stations, emergency scenes, and emergency response vehicles. The environment\nranges from a normal/ routine to the emergency setting with unusual modes of communication, extreme\nnoise, discomfort and hazard. The emergency environment may require the management/\nperformance of hazardous tasks under conditions that require strenuous exertion with limited visibility,\nexposure to hazardous or toxic chemicals and gases, extremes in temperature, cramped surroundings,\nexposed heights, or activities in and around water. It may also involve working with citizens\nexperiencing a wide range of emotions (rage, grief, confusion, etc.) as a result of an emergency. May\nbe exposed to infectious diseases, which require the use of protective equipment, and exposure to the\nelements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nFIMedicOneTrainingCapt.jd.doc (2)\nMedic One Training Captain Page 3\n\u2212 Five years of experience as a paramedic, at least three of which must be with the\nBellingham Fire Department. Current certification as a paramedic with the Bellingham Fire\nDepartment.\n\u2212 Ninety or more college credits in education, public health administration, or related field\npreferred.\n\u2212 Teaching experience in emergency medical services at the paramedic level preferred.\n\u2212 Previous experience managing large, on-going projects preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must maintain professional certificates and affiliations as determined by the Department.\nPREPARED BY: D. Hammers/S.Mahaffey REVIEWED BY:\n11/91 Mike Leigh, Fire Chief\nREVISED BY: D.Hammers/S.Mahaffey\n2/92\nS.Mahaffey/J. Gunsauls\n1/94\nD. Hammers/S. Mahaffey\n9/01\nCOMMISSION ALLOCATION:\nFIMedicOneTrainingCapt.jd.doc (3)"}
{"Department": "Information Technology Services", "Job Title Sort": "Mobile Systems Administrator", "Job Title": "Mobile Systems Administrator", "Classification": "System Administrator", "Bargaining Unit": "Union:1937", "Published File Name": "ITTechnicalSvcsMobileAdministrator.jd.pdf", "SharePoint List ID": "593", "Salary Grade": "17", "pdf_url": "https://cob.org/wp-content/uploads/ITTechnicalSvcsMobileAdministrator.jd.pdf", "pdf_file": "ITTechnicalSvcsMobileAdministrator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Mobile Systems Administrator UNION:1937\nSG:17\nCLASSIFICATION: System Administrator CS:Y\nFLSA:Y\nDEPARTMENT: Information Technology Services EEO4|SOC:TE|15-1244\nJOB SUMMARY:\nAdministers and coordinates the City\u2019s mobile technology and related systems and services. Defines\nand implements standards for the use and support of mobile devices, services, and other associated\ntechnologies. Administers mobile service vendor contracts including reviewing system and contract\nrequirements. Manages device firmware and OS upgrades/updates and deployment of enterprise\napplications. Establishes customer-service oriented goals for the delivery and support of mobility\nservices. Creates and maintains technical documentation related to mobile system technical standards,\nsystems, and applications.\nSUPERVISORY RELATIONSHIP:\nReports to the IT Technical Services Systems Supervisor. Works under general supervision and the\nguidance of applicable federal, state, and local statues, regulations, policies, procedures, and\ncontractual agreements. Provides general guidance and day-to-day direction to technical services staff\nin support of mobile devices.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Oversees the City\u2019s enterprise Mobile Device Management (MDM) systems and related\nservices, including Fire Department mobile data systems and equipment. Researches,\nevaluates, and implements technology solutions in support of employee telecommuting, mobile\ndata connectivity, and remote services. Provides documentation, direction and/or assignments\nto Technical Services staff in support of these services. Administers and monitors data retention\npolices and regulatory compliance settings for mobile technology services, and other assigned\nsystems. Ensures compliance with all relevant state, local and industry legal requirements.\nProvides responsive data to all requests for data and usage information.\n2. Administers and manages contracts and services provided by mobile service vendors. Reviews\nrequirements for availability, coverage area, service delivery and prioritization. Coordinates with\nstate, local, and federal agencies to ensure priority and continuity of service for public safety\noperations, as well as during public events, emergencies, and/or disaster situations. Performs\nrequirements analysis and documentation for FirstNet mobile network enrollment and\nadministration. Manages mobile device purchases and service contracts by\nidentifying/specifying device service requirements, contract coverage and associated plan\nservices. Maintains the asset inventory of all mobile computing devices.\n3. Utilizes the city device management system(s) to fulfill the deployment of enterprise system\napplications, upgrades, enhancements and system updates to mobile devices. Evaluates new\nmobile systems, manages upgrades, updates and security patches of operating system and\napplication code. Administers and develops core enterprise mobile services as assigned by the\nIT Technical Services Systems Supervisor. Coordinates with the City\u2019s cybersecurity team to\nensure that all devices, services, and associated technologies are managed in accordance with\nState and Local security policies, directives, and industry best practices.\n4. Develops and coordinates the delivery of support and training to the City\u2019s departments and\nstaff for assigned technology areas and systems at the direction of the IT Technical Services\nSystems Supervisor and in collaboration with the IT Service Desk Supervisor. Creates and\nmaintains technical documentation related to technical standards, systems, and applications.\n5. Implements continuous process improvement. Engages with IT staff, department customers,\nand end-users to provide excellence in service delivery. Communicates with City staff at all\nlevels of the organization to improve employee awareness of key technology issues, improve\nend user technical skills and policy awareness.\n6. Develops, effectively recommends, and coordinates budget estimates related to technical\nprojects; oversees budgets for mobile technology management applications and related\nprojects. Originates and manages contracts for services including requests for proposals;\nspecifying scopes of work; monitoring progress; compiling and maintaining data; analyzing\ncosts; preparing reports and providing recommendations as assigned. Maintains current\nknowledge of trends and developments in the information technology field. Researches and\nevaluates the use of new applications/technology/standards and equipment.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\n- Considerable and up-to-date knowledge of and skill in utilizing mobile technology systems\nincluding Cellular broadband data and voice connectivity (e.g., FirstNet, AT&T, Verizon, etc.),\nApple iOS, MacOS, and related management tools.\n- Considerable and up-to-date knowledge of and skill in utilizing Microsoft technologies such as\nWindows Server, Active Directory, Endpoint Configuration Manager (aka SCCM), Azure,\nMicrosoft 365, and Group Policy.\n- Skill in maintaining systems and automating processes via the use of PowerShell.\n- Considerable and up-to-date knowledge of client technology support including Windows-based\ncomputers, tablet computers, smart phones, printers, wireless technologies including Virtual\nPrivate Networks (VPN); industry standard methods for deploying hardware and software in a\ncomplex multi-site enterprise environment.\n- Considerable knowledge of principles and procedures related to IT Service Management (ITSM)\nusing industry standard frameworks such as the Information Technology Infrastructure Library\n(ITIL).\n- Strong skills in Security incident response and management. Understanding of CIS critical\ncontrols.\nAbility to:\n- Use a wide variety of rapidly evolving system development and scripting tools including the\nability to leverage vendor Application Program Interfaces (API); special emphasis is placed on\nknowledge and use of PowerShell, Windows Management Instrumentation, Transact-Structured\nQuery Language (T-SQL), and Integrated Development Environments (IDEs) such as Sapien\nPowerShell Studio, Visual Studio Code or PowerShell Integrated Scripting Environment.\n- Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents; and to develop compliance programs as\nneeded.\n- Maintain technology skills and knowledge in a rapidly changing environment; including\ncomplexity generated by increased compliance and security requirements and including ability\nto proactively monitor Microsoft cloud-based and on-premises enterprise architecture, products,\nand services.\nSkill in:\n- Leadership such as interpersonal sensitivity, adaptability, flexibility, and reasoning skills.\n- Planning and organizing the work of others. Training and mentoring employees in work\nprocesses and techniques.\n- Organization, time management, problem solving, technical troubleshooting, and planning skills.\nAbility to work on several projects concurrently.\nAbility to:\n- Manage project objectives, budgets, timelines and deliverables and schedule/coordinate vendor\nand staff resources.\n- Interpret and manage software licensing documents, related budgets, systems usage, and asset\ntracking.\nCOMMUNICATIONS\nSkill in:\n- Strong written communication skills for composing documentation, preparing reports, and\ncorresponding with City employees and vendors.\n- Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the public.\nAbility to:\n- Establish and maintain effective working relationships with other employees, City officials, and\nrepresentatives of other government agencies.\n- Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nAbility to maintain consistent and punctual attendance.\n-Physical ability to perform the essential functions of the job including:\n- frequently transport objects weighing approximately 25 pounds;\n- frequently install computer hardware and peripherals under desks and in confined\nspaces;\n- frequently operate a computer, associated peripherals and other standard office\nequipment;\n- diagnose and resolve technical problems with computer displays and to assure proper\noperation of computers, hardware and software;\n- accurately exchange information in person and by telephone;\n- mobility to move between worksites;\n- ability to sit or stand for long periods of time.\nWORKING ENVIRONMENT:\nThe work is generally performed in an office environment with occasional visits to customer worksites.\nWorks extensively at a computer workstation as well as with laptops, tablets, and other mobile devices.\nWorks with a software utilities and diagnostic equipment to identify, repair and solve problems. Work is\nperformed in an environment with frequent interruptions and some travel may be required for work-\nrelated meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor Degree in computer science, information systems management, business computer\nprogramming or related field and:\n- Four years of progressively responsible experience supporting, implementing, and providing\ndirect technical services supporting client computing activities in a business, municipal, or other\ngovernmental environment.\nOR\n- An A.A. degree (or commensurate training/certification) in computer technology, information\nsystems management, business computer programming or related field and:\n- Six years of progressively responsible experience supporting, implementing, and providing\ndirect technical services supporting client computing activities in a business, municipal, or other\ngovernmental environment.\nPLUS\n- Two years of experience providing support and administration of mobile devices in a complex\nenvironment.\n- Experience with Microsoft Active Directory, Azure and familiarity with an industry leading mobile\nmanagement system.\n- Experience utilizing Windows PowerShell or other scripting/automation solution to administer\nmobile device management.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n- Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\n- Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nPREPARED BY: D. Smith REVIEWED BY:\nD. Burdick\nA. Sullivan IT Director\n10/22\nM. Barrett\n4/23"}
{"Department": "Museum", "Job Title Sort": "Museum Accounting Technician", "Job Title": "Museum Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "MMAcctTech2011.jd.pdf", "SharePoint List ID": "153", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/MMAcctTech2011.jd.pdf", "pdf_file": "MMAcctTech2011.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Museum Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:N\nFLSA:Y\nDEPARTMENT: Museum EEO4CODE:AS\nJOB SUMMARY:\nResponsible for a wide-range of complex financial data for both City and Museum Foundation\noperations. Prepares, maintains and posts to general ledgers and special ledgers using generally\naccepted accounting procedures. Prepares and analyzes financial reports for City, Foundation and\nstate mandates. Performs senior level administrative duties for personnel and financial records\nincluding payroll operations and department cost and performance analysis.\nSUPERVISORY RELATIONSHIP:\nReports to the Museum Director. Works independently under the guidance of Museum and City\npolicies and procedures. Supervises the work of volunteers assigned to the accounting office.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains and analyzes financial data for both the City and Museum Foundation accounting\noperations.\n2. Maintains accounts for all incoming revenues and expenditures. For revenues, coordinates\nbilling, receipting, banking and updating of account records. For expenditures: prepares and\nprocesses department purchase requisitions and maintains accounts payable records; receives\npurchasing requests and allocates items to appropriate fund, verifies totals on invoices and\nprocesses payments, maintains related records.\n3. Maintains computerized financial recordkeeping systems for all revenues and expenditures for\nthe Museum. Reconciles monthly budget printouts and bank statements and prepares monthly,\nquarterly and annual financial statements and reports.\n4. Maintains department petty cash funds and donation boxes.\n5. Prepares forms for the annual budget for both the City and Foundation, with input from staff.\nGathers information needed by staff to make projections for the upcoming year. Compiles,\ncategorizes, codes and verifies planned expenditures.\n6. Monitors and maintains budget records for both the City and Foundation. Records all\nexpenditures, reconciles budget with monthly payments, processes budget transfers, changes\nand journal entries. Provides managers regular budget reports.\n7. Compiles information to complete quarterly tax reports.\n8. Coordinates with City departments and outside accounting firms in preparing for the year end\naudit of Museum Foundation records.\nMMAcctTech2011.jd.docx\nMuseum Accounting Technician Page 2\n9. Maintains and processes payroll records for both City and Foundation employees. Receives,\nreviews, totals and corrects errors on employee time sheets. Runs and analyzes reports each\npay period to verify compensatory time usage, leave accruals and usage, time entry errors and\nunion eligibility status. Processes personnel forms for new hires, promotions, terminations.\nAnswers payroll and benefit related questions from departmental employees.\nADDITIONAL WORK PERFORMED:\n1. As assigned, performs other duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge\n- Knowledge of federal and state reporting requirements and other applicable laws, City\nordinances, City and departmental policies and procedures, and union contract provisions.\n- Knowledge of financial record keeping and accounting principles and practices applied to full\ncharge posting and closing of financial records.\n- Knowledge of business English including grammar, punctuation, spelling, composition, and\nletter format.\n- Working knowledge of governmental and fund accounting and auditing practices applicable to\nthe work performed.\nSkills\n- Strong computer skills and ability to utilize a variety of computer software applications including\naccounting software, database products, spreadsheet applications and word processing. Ability\nand willingness to learn new applications and techniques.\n- Time management, assertiveness, stress tolerance, critical-thinking and problem-solving skills.\n- Good interpersonal skills including the ability to work and communicate with co-workers using\ncourtesy, tact, and good judgment.\nAbilities\n- Ability to perform consistent and accurate math skills including the ability to add, subtract,\nmultiply, divide, and compute percentages.\n- Ability to utilize a ten-key calculator with speed and accuracy.\n- Ability to maintain a variety of specialized records and to prepare reports and presentation\nmaterials in appropriate format.\n- Ability to maintain accuracy and attention to detail in an atmosphere of frequent interruptions.\n- Ability to prioritize own work load and work independently with minimum supervision.\n- Ability to operate a variety of standard office equipment including computer terminal, shredder,\ncopier, fax, electronic telephone system, typewriter.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation\n- Ability to maintain consistent and punctual attendance.\n- Physical ability to perform the essential functions of the job including:\n\u2212 hearing acuity and verbal ability sufficient to communicate using a telephone;\n\u2212 dexterity and near distance visual perception sufficient to operate office equipment,\nincluding a computer, and to handle files and paperwork.\nWORKING ENVIRONMENT:\nWork is performed in a low risk office environment and requires sitting and using computer terminal or\ntelephone for extended periods of time. Work is subject to interruptions and distractions.\nMMAcctTech2011.jd.docx\nMuseum Accounting Technician Page 3\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year college or vocational courses in automated accounting systems\n\u2212 Three years progressively responsible accounting support experience or any combination of\nexperience and education which provides the applicant with the desired knowledge, skills and\nability required to perform the job, and including one year experience in fund non-profit,\ngovernment, grants, capital project or construction fund accounting procedures.\n\u2212 Proficient use of computer and software for accounting systems, data entry/retrieval,\nspreadsheet applications, presentations and word processing required.\n\u2212 Experience in computerized accounting programs required\n\u2212 Experience maintaining and processing payroll records preferred.\n\u2212 Accounting experience in a municipal or public sector environment preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must pass a police security background check prior to hire.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted at time of hire.\nMMAcctTech2011.jd.docx\nMuseum Accounting Technician Page 4\nPREPARED BY: Wendy Rundel REVIEWED BY:\nKathryn Hanowell Thomas A. Livesay\nMuseum Director\nPatricia Leach\nMuseum Director\nREVISED BY: G. Thomas, K. Sicktich 6/87\nJ. Frost, T. Livesay 7/00\nJ. Frost, T. Livesay, A. Rowlson 6/02\nR.Mueller 04/11\nMMAcctTech2011.jd.docx"}
{"Department": "Museum", "Job Title Sort": "Museum Director", "Job Title": "Museum Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "MMMuseumDirector.jd.pdf", "SharePoint List ID": "161", "Salary Grade": "E-DH-E", "pdf_url": "https://cob.org/wp-content/uploads/MMMuseumDirector.jd.pdf", "pdf_file": "MMMuseumDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Museum Director E-PLAN\nSG:E-DH-E\nDEPARTMENT: Museum CS:N\nFLSA:N\nEEO4CODE: OA\nJOB SUMMARY:\nPlans, organizes and directs all operations and activities of the Whatcom Museum of History and Art.\nServes in chief executive capacity, handling the day-to-day operations of the multi-facility campus. This\nincludes planning, supervision of personnel, fund raising and facilities management. Responsible for\nnon-profit and volunteer support organizations, including the Museum Society for which this position\nalso serves as chief executive. Serving as a member of the City\u2019s senior management team,\ncollaborates with the Executive and other City departments on strategy and policy to ensure that the\nCity\u2019s mission and core values are incorporated into operational activities and services\nSUPERVISORY RELATIONSHIP:\nReports to the Mayor. Works independently with general guidance from the Mayor or designee to\nensure coordination of objectives and priorities of Mayor and Council. Has secondary responsibility to\nthe Board of the Museum Society. Directly supervises the members of the Museum's senior\nmanagement team. Works under various federal and State regulations and inter-local and agency\nagreements, as well as the City's municipal code, policies, and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Planning: Responsible for the long and short-term plans for the Museum in cooperation with the\nSociety Board. This includes the coordination of the Museum's long-range plan and subsequent\nannual action plan, exhibition and program planning, plus the necessary financial planning to\nmeet the needs of facilities and on-going operations.\n2. Fiscal and Business Management: Assures the financial well-being of the Museum by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budgets for City and Society and justifies budget requests and amendments.\nProjects and procures revenues and funding for the work of the Department, including capital\nimprovements, development and management of fees and charges, and accessing private and\ngovernmental funding sources. Assures the efficient and economical use of Departmental funds,\npersonnel, assets, equipment, materials, facilities and time. Manages various funds, trusts and\naccounts. Negotiates contracts and agreements.\n3. Policy Development: Responsible for the development and implementation of policies and\nprocedures for the work of the Museum and staff.\n4. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Responsible\nfor position management, including the hiring, training, performance appraisal, work\nassignments, career development, safety, and discipline of Museum staff and for the oversight\nof the volunteer program. Ensures compliance with federal and State laws as well as labor\nagreements and City-wide and Department policies and procedures.\nMuseum Director Page 2\n5. Revenue Enhancement and Fund Raising: Responsible for the development, preparation and\nimplementation of fund-raising activities. Prepares grants and manages grant application and\nwork. Prepares long- and short-term fundraising strategies for the Museum Society. Oversees\nearned income and capital endowment activities. Implements requests to individuals,\ncorporations, foundations and others that could assist the programs, acquisitions, goals and\nlong-term needs of the Museum. Provides leadership to the Society Finance Committee by\nrecommending and initiating enhancement and investment strategies. Recommends fiscal\ngoals.\n6. Acquisitions, Collections, Exhibitions: Actively pursues collections on behalf of the Museum.\nApproves all major additions or deletions from the collections. Acts as curator for certain\ndesignated exhibits. Ensures security and integrity of the collection and of exhibits.\n7. Community Relations and Public Information: Represents the Museum to the City and serves as\na department head. Represents the Museum to the community and helps develop and drive a\nfavorable public opinion on behalf of the public toward the Museum. Represents the Museum\nand local arts viewpoint on City staff committees as directed by the Mayor.\n8. Senior Management Team: Provides information and advice to the Mayor, City Council, and\nChief Administrative Officer on strategic planning and accomplishment of City goals and\nobjectives. Participates in organization-wide strategic planning. Coordinates the Department's\nactivities with those of other City departments and offices to ensure a consistent approach\ntowards common projects and interests and the cost-effective delivery of services.\nADDITIONAL WORK PERFORMED:\n1. Undertakes special projects of an administrative nature.\n2. Serves on City staff committees as appropriate.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Museum profession, including best practices and standards of the field.\n\u2212 Applicable federal, State, municipal and local laws and regulations affecting the work of the\nMuseum.\n\u2212 Legal issues surrounding museum practice; methods, procedures and regulations related to\nfederal and State grants; methods and procedures related to corporate and non-profit\nfoundation grants; historic preservation; relevant tax law and compliance issues.\n\u2212 Financial and fund investment and evaluation.\n\u2212 Planned giving, estate and tax laws and the subsequent benefits to museum donors.\n\u2212 Non-profit accounting.\n\u2212 Community organizations and relevant procedures and processes.\nSkill in:\n\u2212 Leadership/supervisory skills, problem solving and analysis, decision-making, planning and\norganizing, interpersonal sensitivity, management control, adaptability/flexibility, stress tolerance\nand time management.\n\u2212 Excellent oral and written communications skills for working with a diversity of personnel, public\nofficials and community organizations.\nMuseum Director Page 3\nAbility to:\n\u2212 Obtain a working knowledge of City operations and procedures, federal, State and municipal\nrules and regulations.\n\u2212 Fiscal management including cost analysis, budget analysis and development.\n\u2212 Maintain high ethical and professional standards for conduct of public officials.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions or museum gallery and\nincludes sitting for extended periods of time. Work is performed primarily indoors in an office or gallery\nbut the Museum is composed of a multi-building campus, requiring exposure to all types of weather\nwhen moving between buildings. May be subject to long hours due to attendance at City Council and\nCommittee meetings and other responsibilities required at this executive level. Flexibility to work\nevening and weekend hours and occasional overnight travel to conferences and training sessions\nrequired. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Master\u2019s degree in art, art history, history or museum studies.\n\u2212 Minimum of eight (8) years museum experience in a leadership position.\n\u2212 Additional training and experience in management, finance and investment, and fund-raising\npractices.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\nPREPARED BY: G. Thomas REVIEWED BY:\nK. Hanowell Mark Asmundson\n4/87 Mayor\nT. Livesay\nL. McGowan-Smith\n9/01\nT. Livesay/KH\n1/06"}
{"Department": "Public Works", "Job Title Sort": "Natural Resources Field Supervisor", "Job Title": "Natural Resources Field Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWNRFieldSupervisor.pdf", "SharePoint List ID": "637", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWNRFieldSupervisor.pdf", "pdf_file": "PWNRFieldSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Natural Resources Field Supervisor UNION:231\nSG:5\nCS:N\nFLSA:N\nDEPARTMENT: Public Works \u2013 Natural Resources EEO4CODE/SOC:PR/45-4011\nJOB SUMMARY:\nThis position combines supervisory and technical knowledge with implementation of the construction,\nmaintenance, operation, restoration, monitoring, and inspection of native ecosystems in support of the\nPublic Works Department\u2019s Natural Resources Division Field Programs; programming includes the\nLake Whatcom Watershed Property Acquisition Program, Habitat Restoration Program and Wetland\nMitigation Program. The work involves direct responsibility for planning, scheduling, assigning, and\nsupervising work crews engaged in restoration, mitigation, protection, and conservation field activities.\nDevelops, recommends and oversees field-related program goals and objectives and evaluates\neffectiveness of field work. Ensures permit requirements are met and monitoring protocols are followed\nfor assigned areas.\nSUPERVISORY RELATIONSHIPS:\nReports to the Natural Resources Field Operations Manager, Natural Resources Division of the Public\nWorks Department. Works under general supervision and the guidance of City and Department policies\nand procedures and applicable local, state and federal regulations. Administers consultant contracts\nand supervises the work of assigned staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops, plans, coordinates, implements, and monitors the field work functions of the Public\nWorks Natural Resources Field Operations Programs. Supervises a variety of ecological\nrestoration and property conservation activities such as native landscape restoration, installation\nof native plants, weed suppression and site maintenance; forest thinning; trail rerouting and\ndecommissioning; structure installation/removal; construction and maintenance of signs, fences\nand boardwalks; fish isolation and fish salvage; and the installation, maintenance and repair of\nirrigation systems. Designs, plans, and determines scope of work, materials, time and cost\nprojections for field work. Procures materials and support to perform work. Uses\nComputerized Maintenance Management System (CMMS) to create and manage work orders\nfor field staff.\n2. Supervises implementation of work to meet and adhere to program area goals and objectives.\nPlans, organizes and delegates day-to-day field operations and special projects. Implements\nand adheres to policies, procedures, and best practices for program area. Interprets applicable\nrules and regulations and ensures work standards comply with applicable regulations, policies,\npermits and procedures.\n3. Supervises the work of the Natural Resources Field Workers and Natural Resources Worker\nLead, including hiring, training and evaluating staff. Assigns work, develops performance\nstandards and monitors performance. Develops and prepares annual work plans in coordination\nwith other management staff. Makes recommendations and implements employment actions,\nincluding corrective action, as needed.\n4. Oversees the implementation of rapid site assessments of restoration, mitigation and property\nconservation sites for completeness, effectiveness, maintenance needs, hazards, and\nencroachments. Determines and prioritizes actions for Natural Resources Restoration Crew\nbased on inspection and monitoring data. Initiates work orders based on findings.\n5. Works with the Environmental Coordinator and Mitigation Coordinator to coordinate field crew\nassistance with monitoring tasks.\n6. Oversees the operation and maintenance of a native plant nursery. Ensures appropriate supply\nand care of native plants. Directs transplant and planting to field sites when appropriate.\n7. Oversees the proper use and maintenance of all field and monitoring equipment within the\nprogram areas including maintenance coordination, inventory, repair history, replacement and\nordering.\n8. Originates and manages contracts for consultants for program services including additional\nfield work, professional expertise and general program support.\n9. Prepares permit applications for permits necessary to conduct field work within program\narea. Directs and coordinates work under relevant permits to ensure regulatory compliance.\nAssists with preparation of reporting required under permits.\n10. Assists with the development of field operations budget for program areas including estimating\nand tracking expenditures for maintenance, purchase of equipment, gear, materials and\nsupplies. Follows established procurement processes including bid package formation,\nsubmittal and review.\n11. Investigates and responds to complaints, information requests and issues in a courteous and\nprompt manner. Assists with preparation and organization of information, graphics and written\nmaterial to be used in presentations for the public, including at public meetings and events,\nas requested.\n12. Acts as technical resource for field expertise in ecological restoration and maintenance.\nProvides technical information to assist the Public Works Natural Resources Division, other\ndepartments, outside agencies and community interests to aid in decisions about best\nmanagement practices and specifications.\n13. Plans and oversees an Integrated Pest Management Program using a system of guidelines\nfor best management practices. Coordinates and supervises pesticide application in\naccordance with City, State and federal regulations.\nADDITIONAL WORK PERFORMED:\n1. Acts as a resource to management and employees in assigned program area.\n2. Assists with preparation of grant proposals, grant reporting, and administration, as needed.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Considerable knowledge of native habitat restoration, mitigation and land conservation\npractices including plant installation, mulch, erosion control, bioengineering and maintenance.\n- Considerable knowledge of managed and natural ecosystems, including wetlands, streams,\nforests and riparian systems.\n- Working knowledge of native and invasive species identification.\n- Working knowledge of governmental functions and processes.\n- Working knowledge of urban forestry practices including woody and herbaceous native plants\nand their characteristics and maintenance requirements.\n- Working knowledge of arboriculture, silviculture, and native tree issues.\n- Working knowledge of soil science.\n- Working knowledge of GIS-based mapping applications.\n- Working knowledge of integrated pest management concepts and strategies for best\nmanagement practices.\n- Knowledge of fence, trail, and sign construction techniques and materials.\n- Working knowledge of irrigation and drainage systems: repair, design, installation and\noperation.\n- Working knowledge of horticultural practices, plant propagation, and plant harvest.\n- Computer operation including MS Word, MS Excel, and email.\n- Current Federal, State and local rules, laws, regulations, and permits related to program area.\n- Knowledge and skill in the use of operation of a wide range large equipment including tractors,\nexcavators, dump trailers, mowers, chainsaws, chippers, trimmers, and other specialized\nequipment used in this type of work.\nSkill in:\n- Planning and assigning the work activity of assigned crews involved in Natural Resources\nactivities.\n- Strong supervisory skills including leadership, problem solving, strong interpersonal skills,\norganizational skills, adaptability/flexibility and time management.\n- Strong supervisory skills to train and evaluate staff, administer comprehensive performance\nstandards, safety rules, policies and procedures.\n- Strong leadership skills including the ability to act effectively in emergency situations, and the\nability to provide leadership, coaching, and effective performance feedback to employees.\n- Strong oral and written communication skills to interact effectively with diverse groups of\npeople such as coworkers, subordinates, outside agencies, contractors, engineers, etc.\nAbility to:\n- Understand and follow City policies.\n- Willingness to pursue ongoing training to improve knowledge and skills and keep current\nwithin the field.\n- Approach, diffuse and resolve confrontational situations.\n- Ability and willingness to follow directions and to perform assigned work independently with\nminimal supervision.\n- Read, understand and work from plans and drawings.\n\u2212 Operate a variety of equipment in a safe manner.\n\u2212 Work outdoors in all types of weather conditions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone and fax machine;\n- Frequently communicate accurate information and ideas with others;\n- Hear and see sufficiently to respond quickly in a noisy, fast-paced environment while\nmeeting mandated safety standards;\n- Frequently operate a motor vehicle and move throughout City facilities and worksite\nlocations;\n- Frequently walk up to five miles through water and uneven terrain, loose soil and sloped\nsurfaces;\n- Frequently lift and move heavy objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is frequently performed in an office setting at a desk or computer terminal. Work is also\nfrequently performed outdoors in developed and undeveloped areas with exposure to outdoor\nweather conditions. Frequent exposure to difficult terrain, loud noises and water. Employees are\nrequired to use appropriate safety equipment and follow established safety policies. Employees are\nrequired to wear personal protective equipment as needed, such as hard hat, safety vest, steel toed\nboots, eye and ear protection, and chaps, among others.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Natural Resources Management, Environmental Studies, Ecology,\nsciences, project management, public administration or closely related field.\nOR\n\u2212 Four years equivalent work experience in native landscape restoration construction,\nmaintenance, and forestry,\nAND\n\u2212 Two years supervisory experience in a relevant field.\n\u2212 Experience in program development and oversight.\n\u2212 Experience using a variety of computer software systems (word processing, database,\nspreadsheet, geospatial tools (e.g. ESRI products).\n\u2212 Experience in Puget Sound Lowland native and invasive plant identification.\n\u2212 Experience in Pacific Northwest salmon/trout identification preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the candidate\nwith the knowledge, skill and ability to successfully perform the essential functions of the\nposition considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing criminal convictions check and child and adult abuse\nrecords check.\n- Valid Washington State driver\u2019s license by the time of hire and good driving record. A three-\nyear driving abstract must be submitted prior to hire.\n- Ability to secure and maintain a valid First Aid and CPR certification within six months of hire.\nPREPARED BY: REVIEWED BY:\nR. LaCroix Renee LaCroix\nA. Burns Assistant Director Public Works,\nM. Parelskin Natural Resources\nE. Weinberg\n4/24"}
{"Department": "Public Works", "Job Title Sort": "Natural Resources Policy Manager", "Job Title": "Natural Resources Policy Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWNRPolicyManager.jd.pdf", "SharePoint List ID": "267", "Salary Grade": "E2-10", "pdf_url": "https://cob.org/wp-content/uploads/PWNRPolicyManager.jd.pdf", "pdf_file": "PWNRPolicyManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Natural Resources Policy Manager E-PLAN\nSG:E2-10\nDEPARTMENT: Public Works, Natural Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nDevelops, manages and coordinates the implementation of environmental policies and programs in\nthe areas of watershed planning, regional salmon recovery, climate adaptation, water quality,\ninvasive species, land management and restoration, natural disaster emergency response, and\nother programs as assigned. Develops policies and frameworks for emerging environmental issues.\nManages programs, prepares budgets, maintains regulatory compliance and supervises staff.\nFacilitates, collaborates and coordinates with staff from all City Departments, outside agencies and\nother governmental entities to accomplish the goals and mission of the Public Works Department\nand Natural Resources Division.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Public Works Director - Natural Resources Division. Work is performed\nunder general guidance and direction and according to City and Departmental policies, procedures,\nprotocols and technical standards. Serves as a member of the Natural Resources Management\nTeam and reports regularly to the Assistant Director on activities of assigned work. Supervises\nassigned program area staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops policy initiatives and planning documents that provide the basis for environmental\nregulations and administrative rules.\n2. Oversees all phases of assigned environmental policies and programs including, but not\nlimited to, watershed planning, regional salmon recovery, climate adaptation, water quality,\ninvasive species, land management and restoration and natural disaster emergency\nresponse. Develops, plans, organizes, and coordinates between departments, other\ngovernmental entities, stakeholders and the public; oversees implementation to ensure\nprogram and policy goals are met. Establishes current and long-range (5-10 years) overall\nwork programs and staffing needs.\n3. Supervises assigned staff, including setting work priorities, planning, organizing, assigning,\nadvising, and assisting. Evaluates the work of assigned staff and participates in the\nselection of new employees, hiring, discipline and other personnel actions. Provides training\nand motivation for staff in order to make full use of individual capabilities to meet changing\ndemands.\n4. Coordinates Program activities and goals with other work groups within the Public Works\nDepartment and other City departments. Collaborates with other managers throughout the\nCity in goal and policy development to assure consistency and integration with other\ndepartment goals and activities. Collaborates in the development of educational programs\nneeded to achieve policy goals. Provides education and technical assistance to City staff\nabout environmental regulations and compliance.\n5. Organizes and facilitates meetings of assigned citizen advisory groups related to natural\nresource management.\n6. Prepares and manages annual budget for assigned projects and programs based on staffing\nand resource requirements, cost estimates, division objectives, and departmental goals for\nreview and approval by the Assistant Director of Public Works. Monitors and maintains\nexpenditures within approved budget and uses resources and technology effectively to\nincrease productivity.\n7. Negotiates contracts for services between the City and outside entities or consultants\nincluding interlocal agreements, as assigned. Follows established consultant selection\nprocesses and oversees compliance with contract terms.\n8. Participates in local and regional emergency response planning efforts for natural resources\ndisasters.\n9. Represents the City of Bellingham in regional watershed, land use, and water supply\nplanning processes, as assigned.\nADDITIONAL WORK PERFORMED:\n1. Tracks and reports on relevant environmental legislation at the state and federal levels.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Government processes, including legislative, regulatory, agency mandates and local\nauthority.\n\u2212 Thorough knowledge of environmental issues, including water systems, water quality,\nhuman impacts, and climate change impacts.\n\u2212 Environmental sciences, including ecology, hydrology, water chemistry, climate change,\nforest health, and invasive species.\n\u2212 Principles of management and organization.\n\u2212 Working knowledge of National Incident Management System.\nSkill in:\n\u2212 Excellent oral, written and audio/visual presentation skills.\n\u2212 Negotiation, problem evaluation and solution, mediation and facilitation.\n\u2212 Excellent project development and management skills.\n\u2212 Excellent technical writing skills.\nAbility to:\n\u2212 Professionally and effectively interact with the diverse public, coworkers, outside agencies\nand others using courtesy, tact and good judgement.\n\u2212 Synthesize information and analyze systems.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Occasionally sit or stand for long periods of time;\n\u2212 Frequent movement inside and outside of the office, travel between worksites\nincluding outdoor locations and areas of uneven terrain;\n\u2212 Lift objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed both indoors at a computer workstation and outdoors in all types of weather.\nNature of the work requires the physical ability to climb, balance, kneel, crouch, crawl, reach and\nstand for varying periods of time. May include walking for long distances through varying terrain,\npushing, grasping, seeing and hearing sounds both in an office environment and out of doors.\nExposure to outdoor weather conditions is frequent. This position requires light to medium activity\nwith moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 B.A. in Environmental Science, Public Administration, Political Science or Management.\n\u2212 Four (4) years\u2019 experience in environmental policy and program management and\nsupervision, project management, and public policy issues.\n\u2212 Two (2) years technical experience and facilitation experience, OR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\nPREPARED BY: L. McGowan REVIEWED BY:\nC. Fogelsong Renee LaCroix, Assistant Public Works Director\n1/01 Natural Resources\nREVISED BY: R. LaCroix\nC. Fogelsong\nE. Weinberg REVIEWED BY:\n6/21 Eric Johnston, Director\nPublic Works"}
{"Department": "Public Works", "Job Title Sort": "Natural Resources Special Projects Manager", "Job Title": "Natural Resources Special Projects Manager", "Classification": "", "Bargaining Unit": "Union:231", "Published File Name": "PWNRSpecProjManager.jd.pdf", "SharePoint List ID": "645", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWNRSpecProjManager.jd.pdf", "pdf_file": "PWNRSpecProjManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Natural Resources Special Projects Manager UNION:231\nSG:7\nDEPARTMENT: Public Works, Natural Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nDevelops, manages and coordinates the implementation of environmental policies and programs in\nthe areas of watershed planning; regional salmon recovery; water quality and quantity issues\nincluding modeling; water rights; conservation land management including forestry management\nplanning and restoration; invasive species management; climate adaptation planning including\nvulnerability assessments for the Lake Whatcom watershed; and other programs as assigned.\nDevelops policies and frameworks for emerging natural resources issues. Manages programs,\nprepares budgets, maintains regulatory compliance and supervises assigned staff. Facilitates,\ncollaborates and coordinates with staff from all City Departments, outside agencies, tribes, and\nother governmental entities to accomplish the goals and mission of the Public Works Department\nand Natural Resources Division.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Public Works Director - Natural Resources Division. Work is performed\nunder general guidance and direction and according to City and Departmental policies, procedures,\nprotocols and technical standards. Serves as a member of the Natural Resources Management\nTeam and reports regularly to the Assistant Director on activities of assigned work. Supervises\nassigned staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops policy initiatives and planning documents that provide the basis for environmental\nregulations and administrative rules.\n2. Oversees all phases of assigned environmental policies and programs including, but not\nlimited to, regional watershed planning, salmon recovery, climate adaptation including\nvulnerability assessments for the Lake Whatcom watershed, water quality and modeling for\nboth water quality and quantity; water rights; conservation land management including\nrecreation impacts, forestry management planning and restoration, and other programs as\nassigned. Develops, plans, organizes, and coordinates between departments, other\ngovernmental entities, stakeholders and the public; oversees implementation to ensure\nprogram and policy goals are met. Establishes current and long-range (5-10 years) overall\nwork programs and staffing needs.\n3. Negotiates contracts for services between the City and outside entities, or consultants\nincluding interlocal agreements, as assigned. Follows established consultant selection\nprocesses and oversees compliance with contract terms.\n4. Coordinates Program activities and goals with other work groups within the Public Works\nDepartment and other City departments, outside agencies, tribes and other governmental\nentities. Collaborates with other managers throughout the City in goal and policy\ndevelopment to assure consistency and integration with other department goals and\nactivities. Collaborates in the development of educational programs needed to achieve\npolicy goals. Provides education and technical assistance to City staff about environmental\nregulations and compliance.\n5. Prepares and manages annual budget for assigned projects and programs based on staffing\nand resource requirements, cost estimates, division objectives, and departmental goals for\nreview and approval by the Assistant Director of Public Works. Monitors and maintains\nexpenditures within approved budget and uses resources and technology effectively to\nincrease productivity.\n6. Supervises assigned staff, including setting work priorities, planning, organizing, assigning,\nadvising, and assisting. Evaluates the work of assigned staff and participates in the\nselection of new employees, hiring, discipline and other personnel actions. Provides training\nand motivation for staff in order to make full use of individual capabilities to meet changing\ndemands.\n7. Represents the City of Bellingham in regional watershed, land use, and planning processes,\nas assigned.\n8. Represents the City of Bellingham on various committees, advisory boards and workgroups\ndealing with environmental policies and programs. Organizes and facilitates meetings of\nassigned citizen advisory groups related to natural resource management.\nADDITIONAL WORK PERFORMED:\n1. Serves as a member of the Public Works managements team. In the absence of the\nAssistant Director of Public Works \u2013 Natural Resources may act in responsible charge of the\nNatural Resources Division upon request.\n2. Works on special projects as assigned.\n3. Tracks and reports on relevant environmental legislation at the state and federal levels.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Government processes, including legislative, regulatory, agency mandates and local\nauthority.\n\u2212 Thorough knowledge of environmental issues, including ecological systems, water quality,\nforestry management, and human impacts including recreation and climate change.\n\u2212 Environmental sciences, including ecology, hydrology, water chemistry, climate change,\nforest management and health, and invasive species.\n\u2212 Principles of management and organization.\nSkill in:\n\u2212 Excellent oral, written and audio/visual presentation skills.\n\u2212 Negotiation, problem evaluation and solution, mediation and facilitation.\n\u2212 Excellent project development and management skills.\n\u2212 Excellent technical writing skills.\nAbility to:\n\u2212 Professionally and effectively interact with the diverse public, coworkers, outside agencies,\ntribes, and others using courtesy, tact and good judgement.\n\u2212 Synthesize information and analyze systems.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally sit or stand for long periods of time;\n\u2212 Frequently move inside and outside of the office and travel between worksites\nincluding outdoor locations;\n\u2212 Occasionally walk up to five miles on uneven terrain during inclement weather;\n\u2212 Occasionally lift objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed both indoors at a computer workstation and outdoors in all types of weather.\nExposure to outdoor weather conditions is frequent. Attendance at meetings may require working\nevening hours. This position requires light to medium activity with moderate physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 B.A or B.S. in Environmental Science, Natural Resources Management, Watershed\nPlanning, Forestry Management or related field.\n\u2212 Four (4) years\u2019 experience in natural resources management, project management, and\npublic policy issues.\n\u2212 Three (3) years\u2019 supervisory experience. OR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\nPREPARED BY: L. McGowan REVIEWED BY:\nC. Fogelsong Renee LaCroix, Assistant Public Works Director\n1/01 Natural Resources\nREVISED BY: R. LaCroix\nC. Fogelsong\nE. Weinberg REVIEWED BY:\n6/21 Eric Johnston, Director\nR. LaCroix Public Works\nE. Weinberg\n6/24"}
{"Department": "Information Technology Services", "Job Title Sort": "Network Operations Manager", "Job Title": "Network Operations Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "ITNetworkOperationsManager.jd.pdf", "SharePoint List ID": "502", "Salary Grade": "12", "pdf_url": "https://cob.org/wp-content/uploads/ITNetworkOperationsManager.jd.pdf", "pdf_file": "ITNetworkOperationsManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Network Operations Manager UNION: E-PLAN\nSG:E2-12\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nManages the Network Operations Division of the Information Technology Services Department.\nResponsible for the availability, operation, maintenance, and security of the City's computer networks.\nThe City\u2019s networks are a mission critical part of the City\u2019s operation and provide services to over 30\nstaffed work-sites and to numerous critical non-staffed locations. Network Operations Division services\ninclude backup & recovery, cabling, data center/co-location management, firewall administration,\nintegration and connectivity with multiple disparate networks, internet-related services, security and\navailability monitoring, server administration, storage management and planning, switching and routing,\ntelecommunications, virtual environment management, and vulnerability management.\nServes as the Department\u2019s liaison with vendors and others in the acquisition, implementation, support\nand maintenance of complex network systems, telecommunications systems, and end user computers.\nResponsible for developing and recommending the division budget.\nAssists the Director in developing programs to ensure City compliance with regulatory standards such as\nCriminal Justice Information (CJIS), Health Insurance Portability and Accountability Act (HIPAA) and\nPayment Card Industry Data Security Standard (PCI DSS), along with other security standards as applied\nto supported systems and procedures. Provides supervision and leadership to technical staff, to\ndepartments, and to third parties to ensure adherence to technology and security standards.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Information Technology Services Department Director. Work is performed under\ngeneral guidance and direction according to City and Department policies and procedures as well as\nfederal regulations and standards. Supervises Network Operations Division Staff. Provides oversight\nand assistance to systems and technical staff in other departments. May regularly serve in an acting\nposition in the absence of the Information Technology Services Department Director.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Ensures network is in operational status. Using a variety of enterprise monitoring tools, reviews\nanomalies, bulletins, and alerts as they may apply to the enterprise network. Advises other staff\nand enterprise clients of steps to take to mitigate security threats. If threat is imminent,\ndetermines risk of waiting to apply known fixes/patches as opposed to immediate\nimplementation.\n2. Responsible for managing the security of the network using best practices and security\nstandards. Conducts and participates in network security audits.\nNetwork Operations Manager page 1\n3. Responds to internal/external requests regarding network expansion and additional services.\nDetermines if requests meet City\u2019s requirements. Provides budgetary figures for\nimplementation. Negotiates a network infrastructure design that meets connectivity and security\nrequirements for all parties. Obtains signoff from requestor, implements and monitors solution.\nCollects feedback and makes necessary adjustments to meet requestor\u2019s requirements.\n4. Works with Department Director to develop bi-annual budget. Budget will include requests for\nnew equipment, applications, refreshes of existing equipment (routers, switches, servers,\nappliances, storage, telephony, and security initiatives).\n5. Provides direction, procedures and security backdrop for supporting a mobile workforce.\nAdministers VPN infrastructure.\n6. Effectively hires, supervises, counsels, trains, and evaluates network operations staff by\nreviewing work and providing work direction and guidance to assigned staff; conducts\nperformance evaluations; initiates and implements disciplinary action as appropriate; provides\nproject and technical leadership; communicates issues, objectives, status and makes\nrecommendations to the Director.\n7. Maintains an up-to-date knowledge of current trends and practices in the data and\ntelecommunications fields.\n8. Orders, inventories, configures, installs and monitors new equipment to ensure compliance with\noperational and security requirements. Surpluses and properly dispose of retired equipment.\n9. Maintains up-to-date accurate documentation of the enterprise network.\n10. Ensures availability of 24/7 on-call network support, which includes determining severity of the\nproblem and deciding the appropriate course of action.\n11. Develops and implements network back-up and disaster recovery strategies, policies, and\nprocedures by determining back-up schedules and retention periods of back-ups, archiving\nback-ups, and determining off-site storage for back-ups.\n12. Develops ITSD procedures and contributes to the development of City policies related to\ntechnology and security. Provides training and communications related to policies, procedures,\nand standards.\n13. Implements and monitors security practices, policies, and procedures which include generating\nand reviewing network logs to determine health of network, security breaches, mail delivery\nstatus, back-up and restore successes and failures, and determining corrective actions to rectify\nfailures and inconsistencies.\n14. Consults and advises technical staff by resolving problems presented by personnel and offering\nsolutions and courses of action.\nADDITIONAL WORK PERFORMED:\n1. Provides disaster recovery planning and emergency operations support for network and\ntelecommunications.\n2. Performs other related work of a similar nature and level.\nNetwork Operations Manager page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Extensive knowledge of network applications and protocols.\n\u2212 Extensive knowledge of operating systems, including Windows OS and Cisco IOS.\n\u2212 Extensive knowledge of browsers, IE: Chrome.\n\u2212 Extensive knowledge of Syslog and SIEM principles and procedures.\n\u2212 Extensive knowledge of a multitude of monitoring and investigative tools.\n\u2212 Extensive knowledge of a wide variety of computer language skills, including PowerShell and\nDOS.\n\u2212 Extensive knowledge of Command Line Interface syntax and use.\n\u2212 Thorough knowledge and awareness of regulatory and security standards and requirements\nincluding CJIS, WSP, HIPPA, CJIS, PCI, and CIS.\nSkills in:\n\u2212 Extensive skills with network connectivity for all workplace devices.\n\u2212 Extensive skills with use of Command Line Interfaces (MS-DOS, Unix/Linux Shells, PowerShell)\n\u2212 Extensive skills with data/telephony network design, configuration, protocols, routers, network\nmanagement, systems administration, vulnerability management.\n\u2212 Extensive skills with TCP/IP protocol stack and associated applications including Telnet / SSH /\nFTP (CRT), TFTP, DNS, DHCP.\n\u2212 Extensive skills with Microsoft Windows domain networks; firewall management; active directory\nfederation services; multi-factor authentication and VPN.\n\u2212 Extensive skills with wired and Wi-Fi networking both on-site and remote; integration with and\nuse of cloud-based resources including Azure and OneDrive and secure connections including\nSaaS and hosted application environments.\n\u2212 Extensive skills in managing Microsoft 0365 e-mail services archiving and filters.\n\u2212 Thorough skills in data storage, backup and recovery management, procedures and concepts;\ndata center security requirements. Security incident response and management. CIS critical\ncontrols.\n\u2212 Thorough skills in VOIP computer/telephony integration hardware and software.\n\u2212 Extensive skills in administering, monitoring, tuning, and modifying network equipment including\nappliances, routers, switches, firewalls, telephony equipment, servers, virtual environments, and\nassociated software.\n\u2212 Thorough skills in communications protocols and file system structures.\n\u2212 Extensive skills in network and desktop operations concepts; maintenance of tape library and\nexternal storage system.\nAbility to:\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\n\u2212 Extensive abilities with operating and monitoring complex and technical network and\ncommunications equipment.\n\u2212 Thorough ability to read and interpret instruction manuals and troubleshoot and solve hardware\nand software problems.\n\u2212 Thorough ability to maintain detailed and accurate documentation using appropriate tools.\nNetwork Operations Manager page 3\nMANAGEMENT AND SUPERVISORY\nSkills in:\n\u2212 Considerable skills and abilities in leadership qualities such as interpersonal sensitivity,\nadaptability, flexibility, and reasoning skills.\n\u2212 Considerable skills in applying the principles and practices of leading, supervising, and training\nteams as well as advising technical staff and business leadership throughout the City.\n\u2212 Considerable skills in monitoring and evaluating the performance of supervised staff; delegates,\norganizes, prioritizes, and assigns daily tasks.\n\u2212 Considerable skills in developing and monitoring departmental budgets, as well as management\nof project budgets and staff resources.\n\u2212 Considerable skills in interpretation and application of City and department policies and\nprocedures including work processes and labor contract provisions for the workgroup.\n\u2212 Thorough skills in interpretation and management of software licensing documents, related\nbudgets, systems usage, and asset tracking.\n\u2212 Considerable skills in motivating and encouraging staff, building teamwork, and fostering a\nresults-oriented environment.\nCOMMUNICATIONS\nSkill in:\n\u2212 Thorough written communication skills for preparing reports, composing documentation, and\ncorresponding with City employees and vendors.\n\u2212 Thorough communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the general public.\nOTHER\nSkill in:\n\u2212 Extensive organization, time management, problem solving, technical troubleshooting, and\nplanning skills. Ability to work on several projects concurrently.\n\u2212 Thorough skills and abilities to establish and maintain effective working relationships with other\nemployees, City officials, representatives of other government agencies and community groups\nand the general public.\nAbility to:\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed or\nobserved while working with City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 May need to sit or stand for long periods of time;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Occasionally transports components weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nThe work performed is in an office setting at a computer workstation with long periods of sitting or\nstanding. May also be working for long periods of time in a climate-controlled data center environment.\nNetwork Operations Manager page 4\nWork environment incudes a normal range of noise and other distractions with low everyday risks\nworking around standard office equipment. Work requires frequent visits to customer worksites. Work\nrequires providing on-call support which includes determining severity of the problem and deciding the\nappropriate course of action. The work involves occasionally inspecting cables/equipment in floors and\nceilings to identify and solve problems, which can require ascending/descending ladders, entering\ntunnels, using lifts, standing on roof to access equipment and cabling. Works with a variety of hand\ntools and computer diagnostic equipment to identify, repair and solve problems. Some travel to\nprofessional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field required.\n\u2212 Technical:\n\u2212 Six years of progressively responsible experience in network administration and support\nin a complex multi-site enterprise environment required.\n\u2212 Two years previous supervisory experience overseeing network services in a complex\nenterprise setting preferred.\n\u2212 Successful completion of network management certifications, or verifiable on-the-job training\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Preferred certifications:\n- CCNA \u2013 Cisco Certified Network Associate\n- Security+, CISSP, or CISM\n- ShoreTel/Mitel administration\n- Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\n- Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n- Valid Washington State driver\u2019s license and good driving record. Must provide a three-year driving\nabstract prior to hire.\n- Willingness and ability to work extra hours or change hours as needed and to respond to evening\nand weekend callouts for emergencies or when special circumstances require.\nPREPARED BY: L. Hill (prior) REVIEWED BY:\nF. Anderson (prior) Marty Mulholland, Director\nInformation Technology\nM. Mulholland Services\nL. McGowan-Smith\n12/2018\nNetwork Operations Manager page 5"}
{"Department": "Information Technology Services", "Job Title Sort": "Network Telecommunications Analyst", "Job Title": "Network Telecommunications Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITNetworkTelecommunicationsAnalyst.jd.pdf", "SharePoint List ID": "75", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITNetworkTelecommunicationsAnalyst.jd.pdf", "pdf_file": "ITNetworkTelecommunicationsAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Network & Telecommunications Analyst UNION:231\nSG:7\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nOversees and serves as primary resource for administrative, operational, and technical aspects of the\nCity\u2019s telecommunications systems. Serves as primary or backup resource for a variety of network\nsystems in a complex multi-site environment. Prioritizes the availability, operation, maintenance, and\nsecurity of the City's computer networks. The City\u2019s networks are a mission critical part of the City\u2019s\noperation and provide services to over 30 staffed work-sites and to numerous critical non-staffed\nlocations.\nProvides leadership, coordination, technical/administrative analysis services, solutions\nrecommendations, and training support to users at all levels of the organization. Supervises\ncontractors and vendors performing installation, repair, and maintenance of telephone systems,\nnetwork infrastructure, servers, network cabling and related equipment. Plans and carries out moves,\nadditions, and changes for network/telecommunications devices and services in the City. Prepares and\nadministers telecommunications or network systems budgets. Provides leadership to technical staff, to\ndepartments, and to third parties to ensure adherence to technology and security standards. Trains\nbackup technical personnel to perform administrative functions, and serves in a support capacity to\nothers as needed. May provide support for other City software applications, network services, or serve\nas a service desk resource.\nSUPERVISORY RELATIONSHIP:\nReports to Network Operations Manager or assigned Supervisor. Works under general supervision and\nthe guidance of City and Departmental policies and procedures. May take work direction from\nInformation Technology Services Director. Supervises vendors, contractors, consultants, project\nteams, etc. in the installation, repair, and maintenance of city systems. Provides oversight and\nassistance to systems and technical staff in other departments. May supervise lower level staff as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides leadership, project management/coordination, technical/administrative analysis,\nadvice, technical support, training, and written and oral communications related to network,\nsecurity, and telecommunications services; resolves problems through internal resources or\nthrough consultation with vendor technical support staff.\n2. Oversees and serves as primary resource responsible for administrative, operational, and\ntechnical aspects of telecommunications systems, which include telephone systems, call\naccounting, call distribution, voice mail, e911, and related systems and services.\nNetwork & Telecomm Analyst.jd.docx\nNetwork &Telecommunications Support Analyst Page 2\n3. At the direction of the Network Operations Manager, serves as primary or backup resource\nresponsible for selected network related systems and services, which may include LAN/WAN\ninfrastructure, virtual infrastructure management, enterprise storage management, backup\ninfrastructure, offsite storage, wireless access, virtual private networks (VPN), firewalls, intrusion\ndetection and prevention systems, mobility devices, server acquisition and setup, data center\nconfiguration and services. Provides backup support for Microsoft Active Directory, Azure Active\nDirectory, Office 365 (Exchange Online e-mail, SharePoint, Skype) products.\n4. Maintains accurate and comprehensive network/telecommunications system documentation.\nMonitors a variety of system logs to ensure health, performance and security. Researches and\nmaintains knowledge of current telecommunications, log management, system virtualization,\nnetwork security, network infrastructure technologies and best practices.\n5. Serves as a member of IT security team, responsible for establishing and maintaining security\ninitiatives in area of responsibility; responds to incidents and provides guidance to all levels of\nthe organization. Conducts security reviews of City systems and ensures compliance with\nsecurity standards. Participates in security incident responses. Conducts computer or network\nforensics to investigate and analyze why a breach or compromise occurred.\n6. Leads upgrades and transitions, or partners in telecommunications changes with Network\nOperations Manager or other technical staff. Conducts product research, recommends\ntechnical solutions for the City related to telecommunications. Contributes to needs\nassessments, project prioritization and work planning for ITSD department.\n7. Designs, configures, upgrades, or installs network/telecommunications systems based on\ncustomer requirements, or supervises contractors and vendors performing installation, repair,\nand maintenance of telephone equipment, cabling facilities, and related equipment. Evaluates\nnetwork performance, availability and utilization to develop network baseline.\n8. Prepares and administers network/telecommunications systems budgets, performs bill review,\nreconciliation, and periodic audits for policy compliance; maintains detailed records. Works\nclosely with department administrative staff to maintain accurate billing, budget, and related\nrecords.\n9. Researches, recommends and implements improved network/telecommunications services to\nensure successful implementation, necessary integration, maximum efficiency, and cost-\neffective service delivery. Ensures that network/telecommunications systems are accessible,\nusable, and reliable.\n10. Participates in rotating schedule of on-call responsibilities with other Network Operations staff\nfor citywide after-hours emergency support. Responds to system failures or maintenance and\nrepair emergencies that may occur at any time.\n11. Communicates with City staff at all levels of the organization related to network/telephone\nservices and technology issues to improve employee awareness and effective utilization of\nsystems.\n12. Plans and carries out moves, additions, and changes for network/telecommunications devices\nand services in the City.\n13. Serves as technical/applications resource, assisting on other projects or assignments related to\napplications, network, service desk, technical, or administrative needs by the department.\nITNetworkTelecommAnalyst.jd.docx\nNetwork &Telecommunications Support Analyst Page 3\nADDITIONAL WORK PERFORMED:\n1. Serves as backup to applications and/or technical staff to ensure the continuity of all services\nand support across systems and applications.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Current and comprehensive knowledge of telecommunications systems, Voice Over IP (VoIP)\nprotocols, computer/telephony integration, related hardware & software in a complex multi-site\nenterprise setting, billing methods, contract issues, copper/fiber cabling systems, and customer\nsupport strategies\n\u2212 Current and comprehensive knowledge of Ethernet switching and routing technologies, Virtual\nPrivate Network (VPN), data encryption, wireless networking, Local Area Network (LAN) and\nWide Area Network (WAN) systems in a complex multi-site enterprise setting, enterprise\nstorage management, virtual infrastructure management, voice and data networks, cellular data\nnetworks, network protocols, and related technologies and best practices.\n\u2212 Extensive knowledge of operating systems such as Microsoft Windows, VMware and Cisco IOS\nSyslog and SIEM principles and procedures\n\u2212 Extensive knowledge of a multitude of monitoring and investigative tools\nSkill in:\n\u2212 Extensive skills with network connectivity for all workplace devices.\n\u2212 Extensive skills with data/telephony network design, configuration, protocols, routers, network\nmanagement and systems administration.\n\u2212 Strong skills in administering ShoreTel/Mitel IP telephony system in a complex business\nenvironment, including core telephony server, voice mail system and call center.\n\u2212 Strong skills in analyzing, designing, troubleshooting, maintaining and documenting the\nfollowing: LAN/WAN infrastructure, virtual environment management, enterprise storage\nmanagement.\n\u2212 Strong skills in utilizing City standard application software which includes, but not limited to,\nWindows operating systems, Microsoft Office Suite.\n\u2212 Strong skills in using and directing use of technology support systems such as Help Desk\nsoftware, Call accounting and reporting, Network/Telephone system monitoring tools, network\nhardware and software.\n\u2212 Strong skills in Security incident response and management. Understanding of CIS critical\ncontrols.\n\u2212 Excellent organization, time management, problem solving, technical troubleshooting, and\nplanning skills.\nAbility to:\n\u2212 Extensive abilities with operating and monitoring complex and technical network and\ncommunications equipment.\n\u2212 Capture and analyze log traffic from multiple sources and systems.\n\u2212 Develop/implement/administer internal billing systems and budgets, maintain accurate technical\nand administrative records, assist or guide others with bill review and reconciliation.\nITNetworkTelecommAnalyst.jd.docx\nNetwork &Telecommunications Support Analyst Page 4\n\u2212 Read and interpret instruction manuals and troubleshoot and solve hardware and software\nproblems.\n\u2212 Provide backup support for Azure Active Directory, Office 365 (Exchange Online e-mail,\nSharePoint, Skype) products.\n\u2212 Create, maintain, and review detailed systems information and documents.\nCOMMUNICATIONS\nSkill in:\n\u2212 Thorough written communication skills for composing documentation and corresponding with\nCity employees and vendors, preparing/reviewing complex telecommunications contracts,\ninterpreting complex telecommunications documents/procedures\n\u2212 Thorough communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the general public.\n\u2212 Strong skills in writing Requests for Proposals, requirements specifications, creating and\nmaintaining complex documents for telephone and wiring construction projects.\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the general public.\nOTHER\nKnowledge of:\n\u2212 Extensive knowledge of City and department policies and procedures including work processes\nand labor contract provisions for the workgroup.\nSkill in:\n\u2212 Extensive organization, time management, problem solving, technical troubleshooting, and\nplanning skills. Ability to work on several projects concurrently.\n\u2212 Thorough skills and ability to establish and maintain effective working relationships with other\nemployees, City officials, representatives of other government agencies and community groups\nand the general public.\n\u2212 Strong skills in project coordination, hardware/software/equipment acquisition,\ntelecommunications contract administration, maintenance of technical and administrative\ntelecommunications documentation and records, budget preparation and oversight.\nAbility to:\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\n\u2212 Use good judgment in difficult, high pressure situations, such as contract negotiations, public\ninput meetings, and equipment failure emergencies.\n\u2212 Work with and interpret needs for a variety of user departments.\n\u2013 Work independently with minimal supervision.\n\u2013 Edit/review work of others for potential content issues/concerns.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\nITNetworkTelecommAnalyst.jd.docx\nNetwork &Telecommunications Support Analyst Page 5\n\u2212 Physical ability to perform the essential functions of the job including:\n- lift and carry approximately 40 pounds;\n- visual acuity to be able to diagnose and resolve technical problems with computer\ndisplays;\n- hearing ability to evaluate sound quality and distinguish tones;\n- manual dexterity to manipulate a keyboard, hand tools and other computer equipment.\nWORKING ENVIRONMENT:\nThe work performed is in an office setting at a computer workstation with long periods of sitting or\nstanding. May also be working for long periods of time in a climate-controlled data center environment.\nWork environment incudes a normal range of noise and other distractions with low everyday risks\nworking around standard office equipment. Work requires frequent visits to customer worksites. Work\nrequires the providing of on-call support which includes determining severity of the problem and\ndeciding the appropriate course of action. The work involves occasionally inspecting cables/equipment\nin floors and ceilings to identify and solve problems, which can require ascending/descending ladders,\nentering tunnels, using lifts, standing on roofs to access equipment and cabling. Works with a variety of\nhand tools and computer diagnostic equipment to identify, repair and solve problems. Some travel to\nprofessional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in telecommunications, computer science, information systems management,\nor related field\n\u2212 Technical:\n\u2212 Five years of progressively responsible experience in network administration in a\ncomplex multi-site enterprise environment, preferably including virtual infrastructure\nmanagement and enterprise storage management.\n\u2212 Four years of progressively responsible experience in telecommunications coordination\nand management, overall administration of complex communications systems, voice and\ndata integration projects, etc.\n\u2212 Successful completion of telecommunications-related certifications, network\nmanagement certifications, or verifiable on-the-job training preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Preferred certifications:\n\u2212 Security+ and Network+ Certifications\n\u2212 ShoreTel/Mitel administration\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for emergencies or when special circumstances require.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\nITNetworkTelecommAnalyst.jd.docx\nNetwork &Telecommunications Support Analyst Page 6\nPREPARED BY: L. Hill REVIEWED BY:\nM. Mulholland Marty Mulholland, ITSD Director\n6/06\nREVISED BY: L. Hill\nM. Mulholland\nP. Lord\n8/07\nM. Mulholland\nA. Sullivan\n12/12\nM. Mulholland\nL. McGowan-Smith\n11/18\nITNetworkTelecommAnalyst.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "NPDES Coordinator", "Job Title": "NPDES Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWNRNPDESCoordinator.pdf", "SharePoint List ID": "529", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PWNRNPDESCoordinator.pdf", "pdf_file": "PWNRNPDESCoordinator.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: NPDES Coordinator UNION:231\nSG:4\nFLSA:N\nDEPARTMENT: Public Works - Natural Resources EEO4CODE:PR\nJOB SUMMARY:\nCoordinates the City\u2019s National Pollution Discharge Elimination System (NPDES), Western Washington\nPhase II Municipal Stormwater permit and Stormwater Management Programs (SWMP). Develops,\nimplements, evaluates, supports and reports on multiple aspects of permit areas, including: stormwater\nand watershed planning and prioritization; public involvement and participation; public education and\noutreach; illicit discharge detection and elimination; controlling runoff from new development,\nredevelopment, and construction sites; pollution prevention; operation and maintenance for municipal\noperations; local source control and annual reporting requirements.\nPerforms highly technical professional work requiring significant interaction with other City departments\nand divisions, local jurisdictions and state agencies. Additional responsibilities include water quality\nmonitoring, performing technical inspections of facilities to ensure compliance with the NPDES permit,\nand reviewing, updating and monitoring operations and maintenance of the City\u2019s stormwater\nmanagement facilities. Ensures coordination within and between the City's Surface and Stormwater\nManagement programs to protect and restore the physical, chemical, and biotic integrity of the water\nresources, promote ecologically sound stormwater practices, and foster healthy watershed\nstewardship.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Natural Resources Surface and Storm Water Utility Manager. Works under\ngeneral supervision and the guidance of City and departmental policies and procedures and applicable\nlocal, state, and federal regulations, permits, policies, guidelines, and stormwater engineering\nstandards. Maintains close working relationships with other City employees and officials. Supervises\nother staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates, implements, supports, tracks, evaluates, inspects and reports on the City's NDPES\nPhase II Municipal Stormwater Permit. Develops, recommends, plans and implements related\nstormwater management programs and compliance activities including, but not limited to, permit\nrenewal, annual reporting requirements and plan updates to ensure permit requirements are\nmet. Researches, analyzes, interprets, and reports data for program development, project\nimplementation, effectiveness monitoring and reporting requirements.\n2. Interprets new permit requirements, plans and develops programming and standards and\ncoordinates with other City employees, departments, divisions, outside agencies and adjacent\njurisdictions to successfully comply with the permit.\n3. Serves as project lead on stormwater management compliance projects. Researches, develops,\ndesigns, monitors and coordinates project priorities, timelines and deliverables. Provides\nPage 2\ntracking of the various elements of projects. Coordinates development and review of contracted\nwork by preparing requests for proposals, bids, work orders and contracts. Troubleshoots with\nother City departments and contractors to revise project plans and timelines when issues arise.\nRefers more complex project staffing and budgetary issues to management staff.\n4. Serves as a resource for other City departments and divisions by providing technical and\nprofessional level direction and guidance related to surface water management, regulations,\ndesign and maintenance.\n5. Develops and maintains record keeping systems and databases. Creates customized reports\nfrom various databases and applications using multiple delivery methods.\n6. Develops, coordinates and conducts presentations and trainings to City employees, outside\nagencies and interest groups, regional NPDES coordinator groups in support of stormwater\nmanagement program and NPDES permit needs. Provides support to management for\npresentations to City Council; may conduct presentations as assigned.\n7. Establishes effective working relationships with other City departments, local jurisdictions, and\nstate agencies to ensure the City meets regulatory requirements under the NPDES permit.\nResponds to inquiries related to the City\u2019s stormwater management program and its\u2019 NPDES\npermit.\n8. Attends meetings, seminars and training sessions to maintain current knowledge of\nenvironmental regulations, and NPDES permit requirements and participates in regional NPDES\ncoordination meetings.\n9. Provides leadership and support in the development and implementation of updates to the City\u2019s\nSurface and Stormwater Comprehensive plans, watershed plans, long-range plans, program\nstandards, assigned Total Maximum Daily Loads (TMDLs), and setting strategic direction of\nstormwater programs.\n10. Conducts studies and assists with monitoring activities and field data collection including water\nquality sampling demonstrating TMDL and other permit compliance as assigned.\n11. Prepares grant applications and participates in administration related to water quality and\nenvironmental conservation including, but not limited to, reimbursement requests and periodic\nprogress reporting as assigned.\nADDITIONAL WORK PERFORMED:\n1. May assist other programs within the Public Works Natural Resource Division.\n2. May supervise other staff as assigned.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Stormwater engineering principles, practices, and methods, including but not limited to storm\nand surface water management, storm drainage systems, and Best Management Practices.\nPage 3\n\u2212 The City of Bellingham\u2019s Municipal Code, Surface and Stormwater Utility, and Comprehensive\nPlan.\n\u2212 Water resources planning, ecosystem functions, water chemistry, and physical and biological\nsciences.\n\u2212 Applicable local, state and federal regulations, codes and manuals pertaining to management\nprinciples and practices relating to stormwater, water quality, including the Total Maximum Daily\nLoad process and the Washington State Department of Ecology's Stormwater Management\nManual for Western Washington and the Federal Clean Water Act and the National Pollutant\nDischarge Elimination System Western Washington Phase II Municipal Stormwater Permit.\n\u2212 Procedures for response to hazardous spills and water resource emergencies.\nSkill in:\n\u2212 Excellent project management skills, including planning, organizing, evaluating, and analyzing\nproblems and implementation plans.\n\u2212 Excellent oral and written communication skills.\n\u2212 Proficiency in using various software programs including word processing, database\nmanagement, statistical analysis, and geographic information system.\n\u2212 Mathematical, statistical, and engineering computations.\nAbility to:\n\u2212 Read, understand, and interpret technical documents, such as manuals, design standards and\nspecifications, and regulations.\n\u2212 Comprehend, interpret, apply and explain federal, state, and city rules, regulations, standards,\npolicies and procedures related to surface and stormwater management.\n\u2212 Apply technical knowledge and expertise and make recommendations to management about\nthe City's stormwater management program.\n\u2212 Effectively update and maintain records using related recordkeeping systems.\n\u2212 Effectively prioritize projects, work on multiple projects in the same timeframe, and meet\ndeadlines.\n\u2212 Provide excellent customer service, sometimes in stressful situations, to internal and external\ncustomers; resolve disputes or non-compliance issues in a tactful, diplomatic manner.\n\u2212 Communicate effectively both orally and in writing; explain technical requirements to a variety of\nindividuals and groups including other City employees and the public.\n\u2212 Evaluate programs, policies and procedures, analyze operations and recommend effective\naction to correct deficiencies and resolve problems.\n\u2212 Analyze technical issues, evaluate alternatives, and make recommendations based on findings.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor\nvehicle;\n\u2212 Move between work sites;\n\u2212 Occasionally lift and transport objects up to twenty-five (25) pounds;\n\u2212 Walk and work on uneven terrain and steep slopes in inclement weather conditions.\nWORKING ENVIRONMENT:\nPage 4\nWork is performed in an office setting and outdoors near streams and stormwater facilities such as\nponds and vaults. Position requires the physical dexterity to walk long distances over uneven terrain\nand steep slopes during wet, inclement weather. Employee is regularly exposed to construction, noise,\nfumes, traffic and typical environmental hazards. Position is required to use appropriate safety\nequipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in Environmental Science, Civil Engineering, or equivalent.\n\u2212 Three years of experience in a stormwater management program or similar, including at least\ntwo years of experience in NPDES permit compliance.\n\u2212 Familiarity with the development, implementation and reporting requirements of TMDLs.\n\u2212 Experience in record keeping, data analysis, and data reporting.\n\u2212 Demonstrated knowledge of the federal Clean Water Act National Pollution Discharge\nElimination System Western Washington Phase II Municipal Stormwater permit (NPDES permit)\nand the Washington State Department of Ecology\u2019s Stormwater Management Manual for\nWestern Washington.\n\u2212 Additional coursework or experience in water quality, environmental science, biology, chemistry,\nlow impact development stormwater management, geographic information system, computer\naided drafting, and standard sampling and laboratory practices preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: J. Porter REVIEWED BY:\nE. Weinberg\n01/21 Renee LaCroix\nAssistant Director of Public Works\n_____________________________\nEric Johnston, Public Works Director"}
{"Department": "Parks and Recreation", "Job Title Sort": "Office Assistant - Bayview Cemetery", "Job Title": "Office Assistant - Bayview Cemetery", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PAOfficeAssistBayview.jd.pdf", "SharePoint List ID": "200", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PAOfficeAssistBayview.jd.pdf", "pdf_file": "PAOfficeAssistBayview.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Office Assistant \u2013 Bayview Cemetery UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:AS\nJOB SUMMARY:\nProvides customer service at Bayview Cemetery including sales of cemetery goods and services.\nPerforms a variety of detailed clerical tasks requiring a broad knowledge of the Parks and Recreation\nfunctions and procedures including cemetery scheduling and recordkeeping, credit card, and invoice\nreconciliation, department payroll processing and data entry of service requests into a computerized\nwork management system.\nSUPERVISORY RELATIONSHIP:\nReports to Park Facilities Manager. Works independently under general direction in accordance with\nestablished methods, practices, policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\nBayview Cemetery:\n1. Serves as Cemetery receptionist: answers telephone, in-person, electronic and standard mail\ninquiries regarding Cemetery services or activities. Explains standard cemetery policies,\nprocedures and processes within scope of authority or refers to appropriate party.\n2. Provides customer service in the sales of cemetery goods and services, utilizing the cemetery\nsoftware and POS system. Creates and processes sales agreements in the Nexus software,\nreceives and processes payment from customers. Generates, logs, and tracks right of burial\ncertificates, affidavits, and other miscellaneous template forms in both the Cemetery software,\nand hard copy records files. Processes grave transfers of ownership, cemetery affidavits and\nconducts historical cemetery data research. Conducts vendor and pricing research as directed.\n3. Coordinates, schedules, and arranges burials and installation of memorials with the public,\nprivate vendors, and various staff members. Verifies data associated with burials, memorial\nsales and services, ensuring compliance with cemetery policies and procedures; enters\nappropriate information in Nexus cemetery software. Edits reports and maintains hard copy\nrecords.\n4. Receives and reconciles all payments to Bayview Cemetery and processes deposits in the\nNexus software, as well as the City's POS Systems. May transport deposit to the Finance\nDepartment as necessary.\n5. Performs monthly reconciliation and processing of invoices and credit card statements for\npayment. Includes review of monthly transactions folder for completeness and accuracy.\n6. Updates cemetery procedures and customer information as directed.\nPark Operations:\n7. Prepares a variety of letters, memos, forms, spreadsheets, and reports as assigned. Proofs all\ndocuments to assure proper layout, arrangement, formulas, grammatical composition, and\ninclusion of all pertinent information.\n8. Serves as Time Administrator for the Parks and Recreation Department. Runs preprogrammed\npayroll/timekeeping reports, verifies information and processes corrections as directed by\nmanagement staff to ensure data is complete and correct; submits division payroll information to\nthe Payroll Department within established deadlines.\n9. Creates and processes service requests for the Park Operations Division using computerized\nmaintenance management system.\n10. Files, sorts and distributes mail, and posts notices or memos to employee bulletin boards.\nReplenishes office supplies, and places orders for retail supplies as directed.\nADDITIONAL WORK PERFORMED:\n1. Serves as back up receptionist and office assistant for Park Operations or Department\nAdministration Office as needed.\n2. Performs other related duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Knowledge of and ability to apply and explain Department's purpose, policies, procedures,\nfunctions and practices.\n\u2013 Knowledge of standard English usage, spelling, punctuation, grammar and letter format.\n\u2013 Knowledge of various filing systems and ability to accurately maintain them.\nSkill in:\n\u2013 Strong computer skills including word processing, data entry/retrieval, spreadsheet applications,\nWeb software applications and recordkeeping. Ability and willingness to learn new applications\nand techniques.\n\u2013 Good oral and written communication and problem-solving skills for interacting with a diverse\npopulation including co-workers, program participants and the general public.\n\u2013 Strong interpersonal skills, sensitivity and tact necessary to interact with a grieving clientele.\nAbility to:\n\u2013 Add, subtract, multiply, and divide with accuracy. Ability to use 10-key with speed and accuracy.\n\u2013 Communicate effectively utilizing good interpersonal skills, courtesy, tact and good judgement.\n\u2013 Use a variety of office equipment, including computer, typewriter, multi-line electronic digital\nphone system, 2-way radio systems, copier, fax, etc.\n\u2013 Follow written and oral instructions; ability to prioritize and timely complete own workload while\nfunctioning as a member of a team.\n\u2013 Ability to maintain the confidentiality of sensitive written materials and communications.\n\u2013 Ability and willingness to work flexible hours as needed.\n\u2013 Handle several tasks simultaneously while maintaining accuracy and attention to detail in an\nenvironment of frequent interruptions, fluctuating workloads and changing priorities.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the position:\n- Visual acuity to read a computer screen and a typeset page;\n- Fine finger dexterity to operate a computer keyboard and mouse, etc;\n- Communicate verbally, in person and over the phone;\n- Ability to move between worksites and cemetery grounds;\n- Occasionally lift up to 20 pounds for office supplies.\nWORKING ENVIRONMENT:\nWork is performed in a busy, low risk office environment and requires sitting, standing, and using a\ncomputer workstation for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of progressively responsible clerical experience including receptionist duties and\nextensive public contact required.\n- Ability to type at 45 WPM net.\n- Intermediate utilization of computer software, including data entry/retrieval, spreadsheets, word\nprocessing and files maintenance required.\n- A combination of experience and education which provides the applicant with the desired skills,\nknowledge and ability to perform the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\nPREPARED BY: L. Hill REVIEWED BY:\nM. Harris Nicole Oliver\nM. Wazny Parks and Recreation Director\n6/06\nK. Luxtrum\nM. Wazny\nM. Harris\n12/11\nM. Wazny\nA. Sullivan\n6/14\nM. Wazny\nS. Janiszewski\n5/19\nE. Weinberg\n10/23"}
{"Department": "Library", "Job Title Sort": "Page Coordinator", "Job Title": "Page Coordinator", "Classification": "Library Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "LIPageCoordinator.jd.pdf", "SharePoint List ID": "144", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/LIPageCoordinator.jd.pdf", "pdf_file": "LIPageCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Page Coordinator UNION:1937\nSG:107\nCLASS TITLE: Library Coordinator CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE:PP\nJOB SUMMARY:\nCoordinates and oversees the daily activities of the Page staff at all Library locations, providing daily\ndirection, oversight and guidance. Assists in increasing workflow efficiency and developing a\nproductive team environment. Performs customer service duties at public service desks and other\nclerical work for the Library.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Library Director. Works with significant independence under general\nsupervision and the guidance of Library policies and procedures to contribute to the overall goals of the\nBellingham Public Library.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under the Assistant Library Director, oversees daily activities and performance of Pages to\nensure high-quality customer service: conducts interviews; recommends hires; trains and\ncoordinates work schedules; plans and conducts regular Page meetings; verifies timesheets for\nall Pages and adjusts pay forecasts; resolves questions and conflicts; maintains productive\nteam-based work unit; provides input for performance appraisals; attends All-Circ and All-Staff\nmeetings; and, coordinates use of Library delivery truck for delivery service.\n2. Performs circulation desk duties: using an on-line computer system, checks out library material\nand discharges returned materials; processes library card applications; handles overdue\nproblems; collects fines and makes change; receives and responds to phone and in-person\nqueries; performs opening and closing procedures, including but not limited to counting cash\ndrawer, emptying book drops and placing materials on cart for discharge purposes; and,\nmonitors Request Pull List.\n3. Implements, verifies and applies Library policies and procedures: provides input into the\ndevelopment of policies and procedures; works with supervisor to develop documentation and\nprocedural guides for Pages; and, resolves questions and conflicts.\nADDITIONAL WORK PERFORMED:\n1. May prepare daily cash deposit as needed.\n2. May schedule Clerks to work on public service desks as needed.\n3. May prepare interlibrary loan as needed.\nLIPageCoordinator.jd.docx\nPage Coordinator Page 2\n4. Prepares signage and printed materials in support of Library goals and projects.\n5. Performs duties of any lower library support classification.\n6. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Library policies, procedures and practices especially as applied to circulation.\n\u2212 City policies, procedures and practices especially as applied to employment matters.\n\u2212 Relevant labor agreements.\n\u2212 Business English, including grammar, punctuation, spelling and letter format.\nSkills:\n\u2212 Problem solving skills.\n\u2212 Good oral and written communication skills.\nAbility to:\n\u2212 Write legibly.\n\u2212 Compose letters and reports using standard business English.\n\u2212 Follow written and oral instructions.\n\u2212 Work independently in setting priorities and devising work methods to complete assigned tasks.\n\u2212 Plan, organize and direct the work of others.\n\u2212 Appropriately assert authority.\n\u2212 Interact with Library staff and public using courtesy, patience, tact and good judgment.\n\u2212 Maintain and report statistical data using a custom report system.\n\u2212 Accurately perform basic math, including the ability to add, subtract, multiply, divide and\ncompute percentages.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Physically perform the essential functions, which includes:\n\u2212 Ability to stand for long periods of time performing public service duties;\n\u2212 Visual acuity sufficient to read a computer screen or typewritten page;\n\u2212 Reach shelves up to six feet high and at floor level;\n\u2212 Lift and carry materials weighing up to 25 lbs., often in a confined space;\n\u2212 Move loaded book carts weighing up to 200 lbs.\nWORKING ENVIRONMENT:\nMost work is performed indoors in a three-story, environmentally controlled building interacting with co-\nworkers and the general public using common office equipment including a computer, telephone,\ncopier, etc. An elevator is available to facilitate movement from floor to floor. There is frequent\ninteraction with co-workers and the public.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent required; associate degree in library science, library\ntechnology, or business, or related coursework preferred.\nLIPageCoordinator.jd.docx\nPage Coordinator Page 3\n\u2212 Two years experience in a clerical position in a public or academic library.\n\u2212 Previous experience providing customer service to the public.\n\u2212 Previous work experience in an automated library, using a computer.\n\u2212 Lead or supervisory experience preferred.\n\u2212 Keyboarding at 45 wpm.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass local police and Washington State Adult/Child Abuse records check prior to hire.\n\u2212 Must be willing to work various shifts including evenings and weekends.\nPREPARED BY: P. Kiesner REVIEWED BY:\nC. Perkins Pamela Kiesner, Library Director\nA. Beatty\n8/2010\nLIPageCoordinator.jd.docx"}
{"Department": "Legal", "Job Title Sort": "Paralegal & Claims Coordinator", "Job Title": "Paralegal & Claims Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEParalegalClaimsCoordinator.jd.pdf", "SharePoint List ID": "560", "Salary Grade": "E1-11", "pdf_url": "https://cob.org/wp-content/uploads/LEParalegalClaimsCoordinator.jd.pdf", "pdf_file": "LEParalegalClaimsCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Paralegal & Claims Coordinator E-PLAN\nSG:E1-11\nDEPARTMENT: Legal CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of complex paralegal, technical, clerical, and analytical tasks in support of the\ncivil division of the City's Legal Department, requiring independent judgment in applying\nknowledge of legal principles and processes. Responsible for advanced technical support\nactivities and paraprofessional work to support the administration of the liability claims and\nlitigation program for the Legal Department. Coordinates, investigates, evaluates, and assists with\nthe final resolution of claims, all under the supervision of the Senior Assistant City Attorney\nresponsible for the risk management program. Litigation work involves drafting a variety of legal\ndocuments for attorney review and signature, legal research focused on cite checking, preparing\nand responding to discovery requests, and assisting attorneys with hearings, mediations, and\ntrials, including the preparation of briefs, binders and exhibits. Other administrative legal work\ninvolves nonclaim, nonlitigation matters, which constitute an important component of the position.\nWork requires a high degree of confidentiality and discretion with respect to information.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Also receives direction from the Senior Assistant City Attorney\nresponsible for the City's risk management program as well as the Deputy City Attorney and other\nSenior Assistant City Attorneys. Works independently under the general direction of an attorney\nand under the guidance of applicable Legal Department and City policies and procedures, as well\nas federal, state, City laws, laws, rules and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General: Performs specialized administrative, clerical and paralegal services in support of\nall phases of claims, litigation, and case management in the civil division of the City's legal\ndepartment and provides specialized administrative support to attorneys generally.\n2. Legal Documents and Legal Process: Drafts and edits a wide variety of documents\nincluding legal notices, answers, motions, declarations, settlement agreements,\nsubpoenas, orders, discovery, correspondence, ordinances, resolutions, contracts,\ndeeds, easements, and other specialized documents for attorney review and signature.\nAssists with the preparation of court memorandums and briefs. Performs legal research\nsuch as checking citations to authority and a formal record and verifying proper\nprocedures. Coordinates and compiles civil discovery requests and responses, including\ninterrogatories, requests for production, public records requests, and requests for\nadmission.\n3. Case Management and Procedures: Develops and maintains case file systems for\nlitigation, maintains computer files with a high level of accuracy. Independently performs\ncase management that includes monitoring for compliance with policies, court rules, case\nschedules and rules of procedure in an extensive variety of jurisdictions and forums,\nincluding all levels of local, state and federal courts, arbitrations, and administrative\nhearings.\n4. Claims: Under the general direction of the Senior Assistant City Attorney responsible for\nrisk management, evaluates and resolves liability claims, receiving assistance with\ncomplex, sensitive, or significant claims from the Senior Assistant City Attorney or other\nsenior professional staff. Coordinates with related department personnel to perform\nclaims investigations. When needed, visits incident sites and takes photographs.\nDiscusses claim details with insurance adjusters, claimants and witnesses. Maintains\nclaims data base and spread sheets. Prepares claim denial and approval letters.\nCoordinates processing for payment of liability claims.\n6. Reports: Under supervision of Senior Assistant City Attorney, prepares Quarterly Claims\nand Litigation Reports for review by the Mayor, City Council, department heads and\ninsurance carriers and Risk Assumption Reports, Reserve Reports and other related\nreports at the request of the Finance Department. Coordinates responses to auditor\ninquiries regarding claims and litigation program and cases.\n7. Communication and Coordination: Communicates and coordinates with opposing counsel\nand their staffs, assigned counsel, expert and fact witnesses, process servers,\ninvestigators, court reporters, clients, City staff, translators, agencies, and court and board\npersonnel.\n8. Hearing/Trial Support: Coordinates the appearance of witnesses, creates trial binders and\nexhibits, and otherwise supports attorneys at their hearings and trials, requiring\nattendance on occasion.\n9. Agreed Orders and Filing/Service: Enters agreed orders with District and Superior Court\nJudge\u2019s and Commissioners. Files and serves pleadings with multiple courts, boards,\nagencies and opposing parties.\n10. Confidentiality: Deals with highly sensitive and confidential information with discretion and\nprofessionalism.\n11. Back-up and Special Assignments: Provides back up to the Legal Administrative Assistant\nposition as necessary and performs work on special projects/assignments that may be\noutside the normal area of assignment, as directed.\nADDITIONAL WORK PERFORMED:\n1. May provide backup to other staff members throughout the legal department, which may\ninclude duties of lower and similarly classified positions.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 General civil litigation, personal injury/tort defense law, real estate/land use law, and\ncontracts.\n\u2212 Advanced knowledge of the liability claims program area.\n\u2212 Legal terminology, principles, forms, procedures, technology and specialized functions,\nstandard legal formats and court orders. Knowledge of procedures and rules in an\nextensive variety of jurisdictions and forums, including all levels of local, state and federal\ncourts, arbitrations, and administrative hearings.\n\u2212 Comprehensive knowledge of office practices, procedures, and equipment.\n\u2212 Knowledge and use of a variety of filing systems, both computerized and hard copy, and\nability to accurately maintain them.\nSkill in:\n\u2212 Strong computer skills including data entry/retrieval and word processing. Ability and\nwillingness to learn new applications and techniques.\n\u2212 Excellent oral and written communication skills, including strong drafting and\nediting/proofreading abilities.\n\u2212 Interpersonal sensitivity and problem-solving skills for interacting with others using\ncourtesy, tact, and good judgment.\nAbility to:\n\u2212 Perform legal research for brief preparation.\n\u2212 Work independently and prioritize workload for timely completion of assigned tasks while\nfunctioning as a member of a team.\n\u2212 Maintain accuracy and attention to detail in a multi-task environment.\n\u2212 Maintain confidentiality of information and follow departmental processes.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Remain stationary for long periods of time;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally transport objects weighing up to thirty (30) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting which includes a customary range of noise and other\ndistractions, and low everyday risk working around standard office equipment. May work for\nextended periods of time at a computer workstation. Work can involve deadlines and requires\nability to handle stress while continuing to function at a high level. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate degree in paralegal studies or related degree AND\n\u2212 Three years of experience in a legal support role with a focus on civil litigation, OR\n\u2212 Five years of progressively responsible experience in a legal support role with a focus on\ncivil litigation.\n\u2212 Experience and/or training in liability claims administration preferred.\n\u2212 Keyboarding speed of 65 wpm net required.\n\u2212 Word processing skills required.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Notary Public License or ability to obtain within six months of employment.\nPREPARED BY: Joan Hoisington REVIEWED BY:______________________\n01/2011 Alan Marriner\nCity Attorney\nREVISED BY: A. Sullivan\n12/13\nJ.Steele\nP. Ruffatto\nA. Sullivan\n5/21"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Ambassador", "Job Title": "Park Ambassador", "Classification": "Security and Information Attendant", "Bargaining Unit": "Union:1937", "Published File Name": "PAParkAmbassador.jd.pdf", "SharePoint List ID": "401", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAParkAmbassador.jd.pdf", "pdf_file": "PAParkAmbassador.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Ambassador UNION:1937\nSG:104\nCLASS TITLE: Security and Information Attendant CS:Y/N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nJOB SUMMARY:\nMonitors assigned park areas and facilities to ensure safety and security for scheduled events and\ndaily users. Communicates with citizens and develops positive relationships with park users by\nproviding assistance and information. Enforces City and departmental regulations as appropriate\nand informs law enforcement of disturbances as needed. Performs basic custodial tasks to ensure\ncleanliness and safety for scheduled events and daily users. Communicates custodial needs to\nPark Operations Facilities staff.\nSUPERVISORY RELATIONSHIP:\nReports to Park Division Supervisor, and receives daily direction from the Recreation Coordinator.\nWorks under close supervision and the guidance of applicable federal, state and local statutes,\nregulations, policies, procedures and contractual agreements.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Monitors park areas and facilities. Ensures a safe environment for all users by providing\neducation about Parks and Recreation policies and procedures. Acts immediately to\naddress inappropriate behaviors by contacting appropriate staff, law enforcement or other\nemergency personnel as appropriate. Monitors park activity; writes incident reports and\nrecommendation reports related to park use.\n2. Provides assistance and information on park programs. Distributes flyers to promote\nactivities and park programs. Acts as facility attendant and greeter for scheduled park\nevents and facility rentals.\n3. Reviews daily schedule for park events and activities. Ensures facility reservation users\nhave necessary equipment and access to the facility, amphitheater, and open space.\nEnsures lights are turned on and bathrooms are locked and unlocked as scheduled.\nADDITIONAL WORK PERFORMED:\n1. Assists with recreation programs such as concerts, games kiosk, art and nature walks,\nkickball leagues, etc. Gathers supplies and equipment, such as athletic equipment, tents,\ntables and chairs for events and activities. Set-up and breakdown of stages, tents,\nequipment, etc. for special events, concerts, and drop in recreation programming. Restocks\nsupplies, as needed.\n2. Performs litter pick-up and basic custodial tasks to ensure cleanliness and safety of facility.\nCommunicates custodial grounds and maintenance needs to Park Operations staff.\nPAParkAmbassador.jd\nPage 2\n3. Work with volunteers, interns, and work study students as assigned.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nSkill in:\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\nAbility to:\n\u2212 Ability to communicate respectfully and effectively with a diverse community using courtesy,\ntact, and good judgement.\n\u2212 Ability to explain and enforce rules of conduct and departmental or other applicable rules\nand policies.\n\u2212 Ability to exercise authority appropriate to various circumstances.\n\u2212 Ability to work independently with general supervision.\n\u2212 Ability to work outside in all types of weather conditions.\n\u2212 Adequate hearing, vision and physical ability to perform the work assigned.\n\u2212 Ability to perform routine, repetitive activities.\n\u2212 Ability and willingness to follow directions.\n\u2212 Ability and willingness to work a flexible schedule including evenings and weekends.\n\u2212 Ability to perform assigned work independently and responsibly, as well as part of a team.\n\u2212 Ability to follow oral and written instructions, including following established safety rules.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Ability to maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including, but not limited to:\n\u2212 Frequently required to stand for extended periods of time\n\u2212 Frequently communicate verbally\n\u2212 Lift and transport objects weighing 30 lbs. regularly and 50 lbs, occasionally.\nWORKING ENVIRONMENT:\nWork is performed out-of-doors in all weather conditions and on uneven terrain exposing employee\nto inclement weather. Employees are required to use appropriate safety equipment and follow\nstandard safety practices. Involves a high degree of public contact.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one year work experience involving extensive interaction with the public\nrequired; two years of experience working with the public is preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Some positions may require a valid Washington State driver's license and good driving\nrecord. Candidates must submit a three-year driving abstract prior to hire.\n\u2212 Must be willing to work various shifts including evenings and weekends.\nPAPAParkAmbassador.jd.docx\nPage 3\n\u2212 First Aid and CPR certification or ability to secure within six months of hire.\nPREPARED BY: A. Grove REVIEWED BY:\nH. Pederson Leslie Bryson, Director\n1/2017 Parks and Recreation\nPAPAParkAmbassador.jd.docx"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Construction Inspector", "Job Title": "Park Construction Inspector", "Classification": "Construction Inspector", "Bargaining Unit": "Union:1937", "Published File Name": "PAConstructionInspector.jd.pdf", "SharePoint List ID": "660", "Salary Grade": "112", "pdf_url": "https://cob.org/wp-content/uploads/PAConstructionInspector.jd.pdf", "pdf_file": "PAConstructionInspector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Construction Inspector UNION:1937\nSG:112\nCLASS TITLE: Construction Inspector CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:TE/47-4010\nJOB SUMMARY:\nPerforms field inspections of structures, grading, earthwork, irrigation and drainage systems,\nlandscaping, restoration and mitigation, trails, park utilities and other park improvement projects.\nIn conjunction with professional staff, ensures compliance with contract plans and specifications\nfor park capital improvement and maintenance projects. Participates in plan review and inspects\nprivate development projects with public park facilities, landscape or trail improvements in\nresidential, commercial and industrial projects. Utilizes data to prepare reports, permits,\nencroachment notices, maps and graphics. Provides parks, trails, and open space property and\nproject information to the public. May assist other City staff with field analysis and survey work.\nMay oversee minor capital projects, including volunteer and community-led projects, community\ngarden improvements, and restoration.\nSUPERVISORY RELATIONSHIPS:\nReports to the Park Development Manager who assigns and reviews work. May also receive\ndirection from and have work reviewed by the Park Landscape Architect, Park Project Engineer,\nand Greenways Project Manager. Works independently under general supervision and in\naccordance with applicable City regulations, policies, guidelines and applicable construction\ncodes and standards.\nESSENTIAL FUNCTIONS:\n1. Inspects Park capital improvement projects to ensure compliance with plans, materials,\nspecifications and standards. Approves or disapproves work in progress, issues\ncorrection notices or stop work orders, creates and maintains accurate records on work\nprogress including daily inspection reports and photographs, verifies quantities, makes\nnecessary modifications to plans on site within scope of authority, works with project\nmanager to process change orders as needed, completes Field Note Record to\nauthorize payments in coordination with Project Manager, and schedules outside\ninspections and testing as needed.\n2. Participates in plan and bid review; makes recommendations regarding field\nconstructability and selection of materials.\n3. Inspects privately funded park-related public improvements including landscaping, park\nfacilities and trails to ensure compliance with materials, plans and specifications.\nReviews and comments on development plans and recommends final approval.\n4. Participates in the resolution of park property encroachments. Utilizes City software\nsystem to record infractions, make contact with property owner, follow-up for compliance\nand maintain appropriate documentation. Notifies code enforcement officer as\nnecessary. Takes the lead in resolving issues within scope of responsibility, as assigned.\n5. Informs supervisor of progress and details of construction projects. Maintains\ncommunications with contractor, citizens and City staff regarding complains, construction\nactivities and concerns.\n6. Responds to inquiries about park property and park improvement projects.\n7. Assists staff and coordinates with consultants on property analysis, surveys,\nmeasurements, layouts, etc.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n- Park and landscape construction methods and standards.\n- Applicable local, state and federal laws, codes and standards related to construction and\nsafety of park and landscape facilities.\n- Knowledge of construction equipment and materials.\n- Applicable local, state and federal laws, codes and standards related to construction\ninspection.\n- Americans with Disability Act (ADA) sidewalk and ramp standards.\nSkill in:\n- Excellent communications skills including the ability to tactfully and calmly negotiate and\nresolve problems regarding compliance issues.\n- Good writing skills and ability to prepare letters, technical materials and reports.\nAbility to:\n- Read, understand and explain contracts, plans, ordinances, codes, maps, plats and\nsurveys.\n- Take measurements and make appropriate mathematical calculations.\n- Efficiently utilize a variety of software applications including permitting, word-processing,\nspreadsheets, AutoCAD, and GIS mapping to accomplish work assignments.\n- Establish and maintain effective working relationships with diverse groups including co-\nworkers, contractors, developers and the general public.\n- Review and interpret construction drawings, contracts and plans.\n- Prepare technical materials and reports.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Frequently communicate accurate information and ideas with others;\n- Frequently travel between indoor and outdoor locations; stand, stoop, reach, bend,\nkneel, squat and traverse on uneven terrain, loose soil, sloped surfaces and\nconstruction sites;\n- Frequently operate a computer keyboard, mouse and phone;\n- Frequently read and interpret construction plans, files and papers;\n- Occasionally transport objects weighing up to 50 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and field environments in all weather conditions and on\nuneven terrain exposing employee to inclement weather, noise, fumes, construction sites, and\ntraffic hazards. Employees should expect to enter and exit a City vehicle many times each day.\nEmployees are required to use appropriate safety equipment and follow standard safety\npractices. Some time is spent in an office setting at a computerized workstation.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of coursework or vocational training in construction, engineering or related\nfield. One year of related experience may be substituted for coursework or training.\n- Three years of technical construction inspection experience with public or private\nimprovement projects.\n- Experience in the construction of public and park spaces is preferred.\n- Computer proficiency to utilize a variety of software programs including Word and Excel\nis required. CAD and GIS related software proficiency is highly preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal background check and child and adult\nabuse records check.\n- Valid Washington State driver\u2019s license and good driving record. A three-year driving\nabstract must be submitted at time of hire. Must secure and maintain the following\ncertifications within 1 year of hire:\n- Certified Erosion and Sediment Control Lead (CESCL)\n- CPR and First Aid Certification\n- Flagger Certification\nPREPARED BY: A. Sullivan REVIEWED BY:____________________________\nE. Weinberg\n12/24 Nicole Oliver\nParks and Recreation Director\n"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Design & Development Manager", "Job Title": "Park Design & Development Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PADesign&DevelopmentMgr.jd.pdf", "SharePoint List ID": "175", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PADesign&DevelopmentMgr.jd.pdf", "pdf_file": "PADesign_DevelopmentMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Design & Development Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEE04CODE:OA\nJOB SUMMARY:\nManages long-range planning and development of the comprehensive parks and recreation\ngoals of the City. Applies park planning and development knowledge in forming and\nadministering the City\u2019s comprehensive plan recommendations for parks, trails, open space and\nrelated facilities. Oversees the planning, budgeting, staffing, property acquisition, design,\nconstruction management and development of all City parks, trails, greenways, athletic fields,\nlandscape areas, street trees, park buildings, and other facilities. Manages the work of\nengineers, landscape architects, planners, inspectors and project managers to organize,\nimplement and efficiently administer the park system capital facilities planning and development,\nincluding the design, permitting public involvement, construction and inspection for a variety of\nprojects, producing facilities which reconcile divergent public interests.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of Parks and Recreation. Works independently under applicable City,\nstate, and federal regulations, policies, guidelines, standards, and bargaining unit agreements.\nSupervises professional and technical staff in the Design and Development Division. In the\nabsence of the Director, may assume managerial responsibility for the Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans and oversees the development, administration and implementation of\nParks capital plans for the City to ensure effective completion of projects in\ncompliance with budgetary, regulatory and schedule guidelines. Oversees the\ndevelopment and administration of the Parks, Recreation and Open Space\nelement of the Comprehensive Plan, six-year capital improvement plan,\nGreenway Levy Program, Park Impact Fee Program, and other programs.\n2. Plans, organizes, coordinates, assigns and evaluates the work of professional and\ntechnical staff in the Park Development Section. Provides technical assistance, guidance\nand training as needed. Effectively recommends employees for hire, establishes\nperformance standards, conducts performance appraisals and recommends disciplinary\naction as necessary. May recruit and train volunteers. Resolves problems between\ndevelopers, contractors, consultants and City staff.\n3. Oversees and coordinates public work capital projects. Prepares project budgets,\nand reviews bids for award of contracts. Negotiates contracts, schedules work\nand monitors for compliance with specifications and completeness. Approves\ndesign changes, progress payments and change orders. Addresses inquiries and\nPark Design and Development Manager Page 2\ncomplaints. Reviews feasibility studies, participates in public meetings, and\nassesses environmental impacts. Provides information and assistance as\nneeded and expedites decisions on critical issues.\n4. Prepares or oversees preparation of requests for proposals, contract documents and\nplans, specifications, cost estimates, and environmental impact statements; reviews and\napproves final design estimates; negotiates and/or recommends award of contracts and\noversees consultant/contractor agreements.\n5. Reviews the work of civil engineers, architects, landscape architects and other\nprofessionals to assure that all phases of work meet acceptable standards. Resolves\ndifficult disputes, claims, and inspection problems referred by subordinates. Ensures\nprojects meet building codes, ADA and environmental standards; oversees application\nfor conditional use permits.\n6. Makes presentations on projects to the City's Parks & Recreation Advisory Board, City\nCouncil, community groups, and other decision-making bodies; leads public input\nprocesses.\n7. Develops policies and procedures. Collects and analyzes information related to the\nparks, recreation, trails and open space needs of the City and develops\nrecommendations for modifications or revisions to the Comprehensive Plan and related\nCity ordinances.\n8. Reviews public and private development proposals to assure compliance with\nrecommendations, goals, policies and standards of the park, recreation and open space\nelement of the Comprehensive Plan.\n9. Reviews and researches management plans that address landscape enhancement,\nlandscape restoration and wildlife habitat. Assesses natural functions and values of\ndevelopment and conservation sites related to public projects.\n10. Coordinates park planning activities with key staff within the Parks and Recreation\nDepartment and with city planning and other personnel; provides input on relevant\nissues of administrative policy and practice.\n11. Oversees, negotiates and monitors property acquisitions and leases with property\nmanagement staff. Makes recommendations on park dedications and donations.\n12. Prepares budgets, manages and tracks expenditures to ensure projects are completed\nwithin funding and time limits. Forecasts funds needed for staffing, equipment, materials,\nand supplies; monitors and approves expenditures; recommends adjustments as\nnecessary.\n13. Oversees capital grant funding utilizing both State and Federal funding sources. Includes\nresearching funding opportunities, writing grant applications, delivering presentations\nand managing awarded grants by monitoring expenditures and ensuring compliance with\nall reporting requirements, rules and regulations.\nADDITIONAL WORK PERFORMED:\n1. At the direction of the Parks and Recreation Director, acts as a liaison to community\nPark Design and Development Manager Page 3\ngroups, including neighborhood associations, business associations, professional and\ntrade organizations.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Thorough knowledge of construction principles and practices, as well as municipal and\nurban design features such as parks, greenways, trails and street trees.\n\u2013 Park development, recreation, and environmental trends.\n\u2013 Regulations, policies and standards pertaining to contract administration, purchasing\nand major capital development, including funding guidelines, federal and state laws,\nenvironmental regulations, knowledge of public involvement and approval procedures.\n\u2013 Working knowledge of federal, state and City policies, procedures and regulations\ngoverning work performed.\n\u2013 Practices and procedures of land preservation and property management, including real\nproperty and right-of-way acquisition procedures.\nSkill in:\n\u2013 Management skills including supervisory, problem-solving and decision-making,\nplanning and organizing, adaptability/flexibility, interpersonal sensitivity and time\nmanagement.\n\u2013 Excellent oral communication skills for working with other staff members, community\norganizations, elected officials and the public. Excellent public presentation skills.\nExcellent writing skills, including technical report writing.\nAbility to:\n\u2013 Manage multiple overlapping projects and prepare specific work plans that can be\nunderstood and implemented by others.\n\u2013 Conduct critical analysis of proposed park projects and make effective\nrecommendations.\n\u2013 Oversee the planning and design of park properties including the preparation of\ndrawings, construction specifications, bid documents and cost estimates.\n\u2013 Reconcile divergent public interests relating to recreation service provision.\n\u2013 Efficiently utilize a variety of business software applications including permit tracking,\nasset management, spreadsheets, databases, and graphic and word processing\nprograms to accomplish work assignments.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2013 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2013 Frequently communicate accurate information and ideas with others;\n\u2013 Occasional exposure to outdoor weather conditions;\n\u2013 Occasionally traverse uneven terrain;\n\u2013 Remain stationary for long periods of time;\n\u2013 Transport objects weighing up to 35 pounds.\nPark Design and Development Manager Page 4\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Some time spent in urban undeveloped and developed parkland and open space,\nunderdeveloped land parcels and on project construction/development sites. Regular travel to\nmeetings is expected. This is a position with minimal to moderate physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Bachelor\u2019s degree in landscape architecture, architecture, engineering, planning or a\nrelated field.\n\u2013 Five years of experience in planning, design and capital project management.\n\u2013 Two years of supervisory experience.\nExperience in public work capital project management preferred.\n\u2013 An equivalent combination of education experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2013 Valid Washington State driver\u2019s license and good driving record. Candidates must\nsubmit a three-year driving abstract prior hire.\n\u2013 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\nPREPARED BY: BE/KH REVIEWED BY:\n11/93 Nicole Oliver, Director\nParks and Recreation\nREVISED BY: L. Bryson\nA. Sullivan\n3/16\nR. Delker\nN. Oliver\n5/21"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Grounds- Field Supervisor", "Job Title": "Park Grounds- Field Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWGISAnalystI-II.pdf", "SharePoint List ID": "665", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAParkGroundsFieldSupervisor.pdf", "pdf_file": "PAParkGroundsFieldSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Grounds - Field Supervisor UNION:231\nSG:5\nDEPARTMENT: Parks and Recreation \u2013 Park Operations Division CS:N\nFLSA:N\nEEO4/SOCCODE: PR/37-1012\nJOB SUMMARY:\nThis position combines supervisory and technical knowledge with the implementation of the\nmaintenance, repair, and operation of park grounds supporting a wide variety of uses and\nfunctions. Park grounds functions include turf care, shrub/plant/tree care, irrigation systems,\nweeding/pruning/mulching, and wetland mitigation. Plans, schedules, assigns and supervises\nthe work of the Parks Grounds team; evaluates quality and quantity of work, and conducts\nannual performance appraisals. Develops and provides training for operational programs and\nensures staff meet standards and service levels. Develops, recommends, and implements short\nand long-range grounds maintenance projects or objectives and evaluates effectiveness. Works\nclosely with Park Operations Manager and Parks Grounds Specialists in service of\nDepartmental goals.\nSUPERVISORY RELATIONSHIPS:\nReports to the Park Operations Manager. Works independently under general direction in\naccordance with City and Departmental policies, standards, and procedures, state and federal\nlaws, regulations, and guidelines. Supervises assigned Park Specialists, Park Technicians, Park\nWorkers, and seasonal staff. Promotes and supports teamwork with other supervisors and\nmanagers within the Parks and Recreation Department and City.\nESSENTIAL FUNCTIONS:\n1. Supervises and coordinates the Grounds maintenance program area within the Park\nOperations Division. Develops, plans, schedules, coordinates, monitors and\nrecommends a wide variety of maintenance tasks. Effectively utilizes maintenance\nmanagement software to conduct work planning, schedule work activity, manage assets,\ntrack service requests/work orders and projects to maintain and maximize efficiency of\nprogram area. Refers major or controversial requests to Park Operations Manager for\nreview. Works with other divisions, departments, and agencies to facilitate and\ncoordinate services, as appropriate. Maintains Safety Data Sheets for work group.\n2. Supervises the work of assigned Park Technicians, Park Specialists, Park Workers, and\nseasonal staff. Hires, trains, assigns works, develops performance standards and\nmonitors performance. Conducts pre-disciplinary investigations; recommends and\ndelivers corrective action as appropriate. Reviews and approves employee timesheets\nand oversees scheduling. Responsible for training, motivating, and supervising the work\nteam and establishing a system of effective communication and cooperation. Trains and\norients employees on general grounds maintenance techniques and methods, work\nassignments, equipment operation, policies, best practices and procedures. Responsible\nfor safety training and monitors compliance of employees with safety rules.\n3. Develops, recommends, and implements program goals and objectives, subject to\nPark Grounds \u2013 Field Supervisor Page 2\nmanagement approval. Evaluates, recommends and implements appropriate techniques\nand technology to increase effectiveness and efficiency of grounds maintenance\noperations. Develops and recommends policies and procedures for program areas.\n4. Performs scheduled and unscheduled inspections of all grounds including turf, planting\nbeds, irrigation systems, and wetland mitigation sites. Troubleshoots and resolves\nissues within scope of authority or coordinates with appropriate entities. Keeps Park\nOperation Manager apprised of critical issues.\n5. Oversees ordering, inventory, maintenance and allocation of program supplies, vehicles\nand equipment. Coordinates with Park Specialists and other Division Supervisors to\nresolve conflicts involving scheduling, use, condition and availability of equipment.\nObtains quotes for materials/supplies, and coordinates and schedules equipment\nmaintenance.\n6. Approves expenditures for equipment and materials, monitors budget for program area\nand provides recommendations for management review. Implements and monitors\napproved budget. Prepares and submits reports to manager and outside advisory\nboards.\n7. Works with other City staff, departments, and outside agencies to comply with all\napplicable local, state and federal regulations, policies, guidelines, reporting\nrequirements.\n8. Assists Park Operations Manager with managing contracts for replacement, repair or\nrenewal of Parks grounds, and coordinates work with outside contractors.\n9. Investigates and responds to community members\u2019 complaints, information requests and\nissues in a courteous and prompt manner.\n10. Conducts, attends, and participates in a variety of team or departmental meetings.\n11. Monitors and reviews status of irrigation systems and related equipment. Provides input\nand expertise to upgrade irrigation equipment. Reports problems to the Park Operations\nManager for appropriate action.\n12. Completes necessary documentation for wetland inspections and maintains records of\ngrounds maintenance activities and usage statistics for reporting to Park Operations\nManager. Composes correspondence, reports, and other documents as necessary.\n13. Monitors and reviews status of Integrated Pest Management Program using established\nguidelines and best management practices.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area.\nKeeps current in new developments in the parks and recreation field through\nprofessional memberships, attending conferences and networking with professionals.\n2. May occasionally perform physical activities such as moving, lifting, pushing, and\ncarrying equipment, tools or supplies for programs or activities as needed.\n3. Serves as back up for other Park Operations staff, as assigned.\nPark Grounds \u2013 Field Supervisor Page 3\n4. Performs other related work of a similar nature or level. Completes special projects or\nanalysis as requested.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough technical knowledge of turf care practices including mowing, fertilizing,\nherbicide application, irrigation, aeration, top dressing, and planting of turf.\n\u2212 Thorough knowledge in plant identification including natives to Pacific Northwest.\n\u2212 Tree/shrub care practices include pruning, fertilizing, spraying, and planting.\n\u2212 Current federal, state, and local codes, laws, rules, and regulations related to park\ngrounds maintenance and wetland mitigation.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2212 Safety hazards, precautions and procedures related to assigned program area.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and\nlabor contract provisions for the workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nSkill in:\n\u2212 Strong supervisory skills including leadership skills, problem analysis and decision-\nmaking, planning and organizing, management control, adaptability/flexibility, and time\nmanagement.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures, and organizational communications.\n\u2212 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2212 Strong work ethic and customer service orientation. Always conducts self in accordance\nwith the ethical standards required of public officials and employees.\n\u2212 Strong computer skills including word processing software.\n\u2212 Good time-management skills.\nAbility to:\n\u2212 Gain a working knowledge of Department operations and procedures, federal, state, and\nlocal pertinent regulations.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Utilize and incorporate technological resources, including maintenance management\nsoftware, and to learn and adapt to new technology, keeping skills up to date.\n\u2212 Read, understand, and work from plans and drawings.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and copy machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\nPark Grounds \u2013 Field Supervisor Page 4\n\u2212 Occasionally perform physical activities such as digging;\n\u2212 Occasionally lift and transport irregular objects weighing up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and out-of-doors including exposure to noise, fumes,\nconstruction environment and traffic hazards. This position has frequent exposure to outdoor\nweather conditions. Possibility of exposure to hostile and offensive language from the public.\nEmployees are required to use appropriate safety equipment and follow standard safety\npractices. May experience frequent interruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Four (4) years of experience in grounds maintenance, park management, or closely\nrelated field.\n\u2212 Two (2) years supervisory or lead experience required.\n\u2212 College or vocational coursework in horticulture, landscaping, park administration,\ngrounds maintenance or related field preferred.\n\u2212 Experience with maintenance management software preferred.\n\u2212 Master Gardener certification or equivalent preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree-year driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check, and local background check.\n\u2212 Willingness to work weekends and attend evening or daytime meetings, training, and\nother functions.\n\u2212 Ability to secure and maintain a valid Washington State Pesticide License within 12\nmonths of hire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 12 months of\nhire.\n\u2212 Must attend and complete Pacific Northwest Resource Management school years 1 and\n2 or equivalent certification approved by the Department within 4 years of hire.\nPREPARED BY: S.Janiszewski REVIEWED BY:\nA.Silva Nicole Oliver\n4/25 Parks & Recreation Director"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Improvements Supervisor", "Job Title": "Park Improvements Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAParkImprovementsSupervisor.pdf", "SharePoint List ID": "596", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PAParkImprovementsSupervisor.pdf", "pdf_file": "PAParkImprovementsSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Improvements Supervisor UNION:231\nSG:4\nDEPARTMENT: Parks and Recreation \u2013 Park Operations CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nFunctions as part of the Park Operations team. Supervises staff in completing capital\nimprovement and maintenance projects for park facilities.Plans, organizes and assigns work of\nthe park improvements crew, evaluates quality and quantity of work, and conducts annual\nperformance appraisals. Develops and provides training for operational programs and ensures\nstaff meet standards and service levels. Develops, recommends and implements short and\nlong-range facility use and maintenance strategies.\nResponsible for accomplishing division goals related to facility and structure maintenance,\nrepairs to critical park infrastructure, and project management . Plans, organizes, and\ncoordinates park facilities construction design and engineering, including bidding and project\nimplementation. Monitors capital budgets to ensure project expenditures remain within the\nscope of work. Provides technical support and manages all aspects of capital construction\nprojects. Oversees consultants and contractors performing capital construction project work.\nPrepares construction specifications, bid documents, contracts and change orders. Conducts\nfield inspections to collect data, verify existing/actual conditions, and monitor conformance with\nplans/specifications.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Operations Manager. Works under general supervision and the guidance of\nCity and Departmental policies and procedures and governmental regulations. Implements Park\nOperations goals as set forth by the Park Operations Manager. Supervises Park Specialist and\nPark Technician assigned to the improvements crew, and extra labor employees in the Park\nOperations Division. Works as part of a team and coordinates work with other division\nsupervisors (including Grounds, Facilities, and Park Stewardship). Responsible for technical\nguidance of project teams involved in construction and renovation.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs and monitors the work of the park improvements crew\ncompleting capital improvement and maintenance projects for park facilities in alignment\nwith departmental standards and goals. Utilizes maintenance management software to\nconduct work planning, schedule work activity, manage assets, and maintain and\nmaximize efficiency of staff.\n2. Effectively recommends hire, trains, supervises and evaluates performance of assigned\nstaff. Conducts pre-disciplinary investigations; recommends and delivers corrective\naction, as appropriate. Reviews and approves employee timesheets and oversees\nscheduling. Establishes systems and methods for training, motivating, and supervising\nthe work team, and a system of communication and cooperation among staff. Trains and\nPage 2\norients employees on general construction techniques and methods, work assignments,\nequipment operation, policies, best practices, and procedures. Responsible for safety\ntraining and monitors compliance of employees with safety rules. Maintains Material\nSafety Data Sheets for work group.\n3. Coordinates and prepares services and construction specifications and bid documents.\nCoordinates pre-bid and pre-construction conferences. Drafts Request for Proposals\n(RFP) and develops scope of work. Negotiates contracts, selects consultants and\nadministers contracts for consulting architects, engineers, contractors, and project\nmanagement resources. Compels compliance with published construction plans and\nspecifications.\n4. Oversees and coordinates the design and permit process and work of contractors,\nengineers, architects, design professionals, and other personnel to assure the efficient\nand economical use of program funds, personnel, materials, facilities, and time. Reviews\nwork for compliance with contract documents and appropriate guidelines, laws, and\nregulations.\n5. Monitors individual project budget summaries assuring expenditures are within approved\nbudget, tracking changes to the contract documents that may result in change orders.\nImplements, monitors, and prepares project budgets. Tracks all project expenditures for\nlabor and materials to ensures compliance with state requirements. Makes\nrecommendations to the Park Operations Manager or Park Facility Manager on change\norders as necessary. Assists with project financial reports, accounting, and grant\nreimbursement.Monitors and ensures all requirements of grants and contracts are met.\nPrepares and complete reports on time with supporting conclusions and\nrecommendations.\n6. Develops and maintains data systems and records to track the process and progress of\neach project for proper evaluation, control and documentation to ensure compliance with\nCity, State, and Federal requirements.\n7. Serves as a resource to the staff within Park Operations Division, Parks and Recreation\nDepartment, and other City departments by consulting on facility issues. Acts as liaison\nbetween end users, Parks and Recreation staff and contractors on City projects.\nAssures effective communication among consultants, contractors, department heads\nand other stakeholders. Conducts needs assessment and meets with City personnel to\nassure needs are being met by proposed designs and specifications. Communicates\nproject status to staff and other affected groups, keeping staff informed as to the\nprogress of projects and of any developing problems, recommending alternative courses\nof action to mitigate such problems.\n8. Creates informational materials and contributes to community engagement to enhance\nawareness of, and appreciation for, capital projects and to educate community\nstakeholders regarding each project\u2019s function and objectives.\n9. Plans, conducts and presents at project-related meetings. Coordinates design,\nspecification and construction meetings.\nADDITIONAL WORK PERFORMED:\n1. Conducts periodic inspections of facilities. Communicates with other City staff as\nappropriate to initiate required corrective action.\nPage 3\n2. Participates in the annual planning process for the development of goals and objectives.\n3. Assists Park Operations Manager in improving processes and programs through\nparticipation on special projects, program assignments and initiatives.\n4. Conducts, attends and participates in a variety of team or departmental meetings.\n5. Serves as back up for other Park Operations staff, as assigned.\n6. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practices related to parks and recreation, project management, and\ncontract administration.\n\u2212 Current construction methods, costs and cost estimating.\n\u2212 Current working knowledge of all building trades: carpentry, construction, plumbing, and\nelectrical.\n\u2212 Building and land use permits, processes and requirements.\n\u2212 Applicable local, state and federal laws, local codes and standards related to\nconstruction.\n\u2212 Design and construction management including developing bid specifications, reading\nblueprints and evaluation of design and construction projects.\n\u2212 Fiscal management including budget preparation, cost and budget analysis, expenditure\ncontrol and records management.\n\u2212 Working knowledge of Computerized Maintenance Management Systems (CMMS),\nincluding the ability to analyze data from work orders, inspections, projects, and produce\nreports.\nSkill in:\n\u2212 Strong leadership skills including the ability to plan and organize the work of others, and\ntrain employees in work processes and techniques.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse\npopulations including significant interaction with the public in sometimes adversarial\nsituations. As well as other employees, public officials, vendors and contractors.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2212 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\n\u2212 Good time-management skills.\n\u2212 Use of computers and software related to City-wide communications, timekeeping,\nrecordkeeping, word processing, spreadsheets, database programs including Permitting\nand Project Management, and facility maintenance.\nAbility to:\n\u2212 Listen attentively and communicate effectively, both orally and in writing, with individuals\nand groups in clear, concise language appropriate for the purpose and parties\naddressed, including preparing and making public presentations which can be\nunderstood by non-technical listeners and preparing written reports, materials,\ncorrespondence, and procedures.\nPage 4\n\u2212 Establish and maintain effective working relationships with other employees, City\nofficials, contractors and developers, representatives of other governmental agencies\nand the general public.\n\u2212 Manage multiple priorities on a daily basis.\n\u2212 Gain a working knowledge of Department operations and procedures, federal, state, and\nlocal pertinitent regulations.\n\u2212 Utilize computer skills including word processing, graphic and budgeting software.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites, including undeveloped land and project development sites;\n\u2212 Occasionally transports objects (lids, covers, etc.) up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWorks in an office setting and at field locations in all types of weather. Field inspection work\nmay be near noisy machinery, with the possibility of exposure to environmental and chemical\nallergens standard to the building construction industry. Traverses rough terrain and inclines.\nBends, reaches, pushes, pulls, and twists. May sit or stand for long periods of time. May\noccasionally lift and carry items weighing up to 50 pounds and work from a variety of heights off\nladders, aerial lifts/platforms, etc. Attends meetings or performs duties outside of normal office\nhours. Moves throughout the park facilities and grounds. Frequently drives motor vehicles to\nperform duties in the field, at multiple sites, and may occasionally travel out of the area.\nPossibility of exposure to hostile and offensive language from the public. Uses appropriate\nsafety equipment and follows established work safety policies, practices and procedures.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in Parks Administration, Parks Management, Engineering,\nArchitecture, Construction Management, or related field;\nAND\nFour years progressively responsible experience in construction project management or\nmaintenance management, including at least two years in building construction trades or\npark infrastructure repair.\nOR\nTwo years post-secondary vocational or occupational training in construction\nmanagement or related field plus six years of direct construction project management\nexperience, including at least two years in building construction trades or park\ninfrastructure repair.\n\u2212 Two years of lead or supervisory experience required.\n\u2212 Experience with maintenance management software preferred.\n\u2212 Municipal or other government experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nthe knowledge, skills and ability to successfully perform the essential functions of the job\nwill be considered\nPage 5\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at time of hire with periodic re-verification required.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Ability to maintain and secure a Class B Commercial Driver\u2019s License within twelve\nmonths of hire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within six months of\nhire.\nPREPARED BY: N. Oliver REVIEWED BY:\nA. Sullivan Nicole Oliver\n4/17 Director, Parks and Recreation\nS. Janiszewski\n7/21\nS. Janiszewski\nR. Delker\n3/23"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Planning and Development Coordinator", "Job Title": "Park Planning and Development Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAPlanningDevelopmentCoord.jd.pdf", "SharePoint List ID": "178", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAPlanningDevelopmentCoord.jd.pdf", "pdf_file": "PAPlanningDevelopmentCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Planning and Development Coordinator UNION:231\nSG:5\nCS:N\nDEPARTMENT: Parks and Recreation \u2013 Development Division FLSA:N\nEE04CODE:PR\nJOB SUMMARY:\nPerforms professional and administrative work in coordinating and implementing the City's Park,\nRecreation and Open Space Plan. Works with citizens and staff in recommending projects for\nacquisition, development, or capital maintenance. Performs a broad range of functions to\ncomplete assigned projects including property analysis, negotiating easements, private\ndevelopment review, project management, grant writing, community outreach, park and open\nspace planning and maintaining inventory of park and open space lands and facilities.\nSUPERVISORY RELATIONSHIPS:\nReports to the Design and Development Manager. Works under general supervision and the\nguidance of Departmental, City, State and Federal policies, procedures and regulations.\nCoordinates and supervises work of consultants, extra labor employees, volunteers and student\ninterns. Coordinates with Parks Operations Division, Public Works and Planning Department.\nServes as staff liaison to City Greenway Advisory Committee.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Lead responsibility for the research, preparation, presentation and monitoring of the\ndepartment's grant program including complex and technical Federal and State grant\napplications.\n2. Serves as a team leader for, or personally carries out special surveys and studies,\nprojects or reports; serves on special task forces and committees; makes\nrecommendations on administrative or operational policies, procedures and systems,\nand prepares reports, policies, procedures, and other written material.\n3. Assists in the selection and administration of consultant contracts. Coordinates requests\nfor proposals, consultant selection processes, and monitors contracts, expenditures and\nconsultant performance.\n4. Assists in land acquisition including identification of parcels for acquisition and\nacquisitions negotiations. This includes coordination with property owners, property\nacquisition staff, city attorney, city advisory boards, city council, appraisers, title\ncompany, consultants, and granting agencies.\n5. Prepares a variety of budgets, program plans, contract documents, financial and\nnarrative reports including those related to greenway levy expenses.\n6. Manages the cost control process related to project funding and grant awards; provides\nPark Planning and Development Coordinator Page 2\nstatus reports; monitors use of project funds; approves expenditures; coordinates project\nand grant reimbursement; supervises consultant/contractor/vendor/staff payments.\n7. Coordinates inter-departmental efforts relating to park improvement plans and projects;\nrepresents department interests in inter-departmental forums; interacts with City\ndepartments.\n8. Reviews and coordinates projects submitted by other City departments, government\nagencies and private sector for impact on existing and proposed City parks and open\nspace system.\n9. Assists in the development and implementation of Park, Recreation, and Open Space\nPlan and Capital Improvements Program.\n10. Organizes graphic and written materials to be used in presentations to the City Council,\ncommunity interest groups, clients, boards and commissions, City staff and agency\nrepresentatives.\n11. Serves as staff liaison and coordinates the activities of the Greenways Advisory\nCommittee including preparation of the agenda, record keeping, correspondence,\nreports, and other administrative duties as needed.\n12. Assists with park development projects including involvement in design, bidding and\nconstruction phases; works with consultants during the design phase to insure\nimplementation of comprehensive plan goals, budgetary or grant requirements.\n13. As assigned, serves as staff liaison and/or participant at meetings concerning projects or\nproposals; explains or negotiates needed changes on issues involving significant public\npolicy, organizational, or legal liability.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Working knowledge of park, open space and trail planning, construction, maintenance\nand management techniques and procedures.\n\u2013 Working knowledge of Federal, State and local agency laws, rules, regulations and\nprograms relating to land acquisition and development, resource conservation and\nenvironmental policy.\n\u2013 A working knowledge of grant application preparation and processing requirements,\nincluding preparation of specifications, proposal descriptions, graphics, and related\ndocuments.\n\u2013 Principles, methods, and legal requirements of contract preparation, negotiation, and\nadministration.\nSkills in:\n\u2013 Excellent skills in report preparation and writing.\nPAPlanningDevelopmentCoord.jd.doc\nPark Planning and Development Coordinator Page 3\n\u2013 Time management and supervisory skills.\n\u2013 Project research, analysis, planning, mapping, coordination and implementation.\nAbility to:\n\u2013 Communicate effectively in writing and through graphic and visual media.\n\u2013 Maintain effective working relationships with co-workers and a diversity of boards,\ncommittees, public agencies and private interest groups.\n\u2013 Communicate orally using courtesy, tact, and good judgment and make effective public\npresentations.\n\u2013 Efficiently utilize spreadsheets, word processing, and other computer software\napplications to accomplish work assignments.\n\u2013 Maintain consistent and punctual attendance\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Correctible visual acuity and manual dexterity sufficient to operate a motor\nvehicle;\n\u2212 Effectively communicate in person and by telephone;\n\u2212 Move between work sites, including traversing uneven terrain on undeveloped\nland and project development sites;\n\u2212 Occasionally transport objects up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive work at a computer workstation\nas well as in public meeting facilities. Significant time is spent in parkland, undeveloped land\nparcels, and on project construction/development sites in all weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Bachelor's Degree in Parks and Recreation, Planning, Public Administration, or related\nfield required.\n\u2013 Four years of planning or related experience required.\n\u2013 Experience in park/landscape design, urban design, land acquisition, comprehensive\nplan development or project management preferred.\n\u2013 Geographic Information Systems (GIS) skills and experience preferred.\n\u2013 Supervisory experience preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2013 Valid Washington State driver\u2019s license and good driving record. Applicant must submit\na three-year driving abstract prior to hire.\n\u2013 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check and local background check.\nPAPlanningDevelopmentCoord.jd.doc\nPark Planning and Development Coordinator Page 4\nPREPARED BY: BE/KH REVIEWED BY:\n11/93 Leslie Bryson\nParks and Recreation Director\nREVISED BY: LB/BB\n8/95\nN. Oliver\nA. Sullivan\n7/17\nPAPlanningDevelopmentCoord.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Specialist - Athletic Facilities", "Job Title": "Park Specialist - Athletic Facilities", "Classification": "Park Specialist \u2013 Grounds", "Bargaining Unit": "Union:1937", "Published File Name": "PASpecialistAthletic.jd.pdf", "SharePoint List ID": "208", "Salary Grade": "112", "pdf_url": "https://cob.org/wp-content/uploads/PASpecialistAthletic.jd.pdf", "pdf_file": "PASpecialistAthletic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Specialist - Athletic Facilities UNION:1937\nSG:112\nCLASS TITLE: Park Specialist \u2013 Grounds CS:E/P\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SC/37-3011\nJOB SUMMARY:\nPlans, schedules, establishes performance standards, monitors and implements all work activities in\nthe Athletic Facilities program area. Performs duties associated with the operation and maintenance\nof Athletic Field and Facilities program at Civic Field and City-scheduled ball fields. Prepares athletic\nfields, and coordinates schedules with Recreation Division. Serves as lead to staff assigned to\nprogram area; provides training, technical guidance, day-to-day direction and provides input on\nperformance evaluations. Provides input on budgetary requirements, recommends new construction\nand renovation, and develops and implements an integrated pest management program for area of\nresponsibility. Responsible for the selection, care, operation and replacement of all equipment for\nthe program area. Tracks and orders materials, equipment and supplies for program area.\nSUPERVISORY RELATIONSHIPS:\nReports to Athletic Facilities Supervisor. Work is performed under general supervision and the\nguidance of City and Departmental policy and procedure and applicable federal, state and local\nstatutes and regulations. Serves as lead worker to Park Technicians, Park Workers, seasonal\nemployees, as well as volunteers assigned to the program area. Coordinates activities with other Park\nSpecialists.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under general supervision, develops and implements work programs and schedules for all\naspects of program area. Works with Supervisor to develop maintenance standards and\ndetermine special user requirements. Inspects, documents and updates inventories and\nmaintenance requirements for program area; maintains information as required in computerized\nmaintenance management system (CMMS).\n2. Serves as lead worker to lower classified staff in the program area; provides training, technical\nguidance and day-to-day direction. Assists in hiring seasonal and regular-non-benefited staff,\nsubject to supervisor approval. Makes recommendations regarding hiring of permanent staff\nand disciplinary action of all employees in program area. Provides information regarding\nemployee performance to supervisor.\n3. Prepares appropriate maintenance schedules for the athletic facilities used for league play or\napproved special events.\n4. Oversees all equipment within the program area, including maintenance coordination,\ninventory and repair history, and facilitates replacement. Tracks and orders materials,\nequipment and supplies for program area, including price and product evaluation as well as\nbid packet creation and evaluation.\nPark Specialist - Athletic Facilities Page 2\n5. In cooperation with Recreation Division, coordinates start times and special needs with high\nschools, college athletic directors, coaches and their staffs.\n6. Performs and/or oversees the work activity of assigned personnel in the initial layout and daily\npreparation of athletic fields including but not limited to football, softball, baseball, soccer, track\nand rugby.\n7. Performs and/or oversees the day-to-day work activity of assigned personnel in the operation of\nathletic facilities including cleaning, security oversight, key custody, and operation of public\naddress, heating, and lighting systems.\n8. Responds to public inquiry concerning information about scheduled activities. Refers requests\nto schedule activities or events to Recreation Division sports staff.\n9. Coordinates with Recreation Division staff to determine schedules for various athletic areas and\nreports use of facilities.\n10. Performs basic facility maintenance functions such as painting and minor carpentry repairs.\nRefers major facility problems to immediate supervisor.\n11. Performs and/or oversees grounds maintenance functions as necessary such as turf repair,\naerification, mowing, trimming, fertilizing, topdressing, and weeding.\n12. Operates irrigation systems within turf areas at various city facilities.\n13. Performs the work of the class below as needed or assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of this classification.\nKNOWLEDGE AND SKILLS:\nKnowledge of:\n\u2212 Modern office practices, procedures, and equipment including personal computers and\nrelated software such as word processing, spreadsheet programs and relational databases.\n\u2212 A working knowledge of special athletic field and facility needs for various sports.\n\u2212 A working knowledge of minor turf maintenance and repair.\n\u2212 A working knowledge of soil science.\n\u2212 A working knowledge of basic horticulture skills and building maintenance.\n\u2212 Knowledge and skill in the operation of a wide range of tractors and other specialized\nequipment used in this type of work.\n\u2212 Working knowledge of City and Departmental policies and procedures.\n\u2212 Working knowledge of Computerized Maintenance Management Systems (CMMS),\nincluding the ability to produce reports, schedule work, organize spare parts, convert\ninformation to Excel and provide feedback for asset management or facilities management\nprogram.\nSkill in:\nPark Specialist - Athletic Facilities Page 3\n\u2212 Provide excellent customer service to internal and external customers.\n\u2212 Troubleshoot, identify, problem solve and perform necessary repairs to complex electrical\nproblems and malfunctions.\n\u2212 Planning, assigning and scheduling the work of personnel and athletic fieldwork activities.\n\u2212 Supervisory skills including leadership, problem solving, interpersonal sensitivity,\nadaptability/flexibility and time management.\nAbility to:\n\u2212 Communicate effectively.\n\u2212 Ability and willingness to perform assigned work independently with minimal supervision.\n\u2212 Read, understand and interpret for others information in complex technical manuals,\ndrawings, blueprints and schematics.\n\u2212 Quickly analyze, diagnose, and troubleshoot various types of equipment.\n\u2212 Evaluate existing equipment and determine most efficient repair or replacement procedure.\n\u2212 Evaluate new or replacement equipment for most efficient life cycle.\n\u2212 Ability and willingness to follow oral and written instructions.\n\u2212 Follow established safety rules and regulations and the ability to independently recognize\nand rectify hazardous safety situations.\n\u2212 Pursue ongoing training to improve knowledge and skills in athletic fields and grounds care.\n\u2212 Ability and willingness to work outdoors in all types of weather conditions and indoors in tight\nconfined spaces as needed.\n\u2212 Ability to multi-task and manage multiple deadlines.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Adequate hearing;\n\u2212 Correctable vision;\n\u2212 Manual dexterity to work with small parts, operate a computer workstation and power\nequipment;\n\u2212 Perform physical labor including operating heavy equipment, climbing, bending and\nworking from ladders;\n\u2212 Work from heights of up to 50 feet;\n\u2212 Ability to lift moderately heavy objects up to 50 lbs., including fertilizer, ballfield\nmaterial, athletic equipment, paint, and marking materials. Equipment and materials in\nexcess of this weight are lifted with assistance\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites.\nWORKING ENVIRONMENT:\nWork is performed primarily outdoors in developed and undeveloped areas with frequent exposure\nto outdoor weather conditions. Work is occasionally performed in an office setting at a desk or\ncomputer workstation. Frequent exposure to difficult terrain and loud noises. Some hazardous\nconditions exist when handling and applying pesticides. Moderate risk is involved while working\nwith mechanical tools and equipment and site conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three years of work experience in maintenance of athletic fields and grounds maintenance.\nPark Specialist - Athletic Facilities Page 4\n\u2212 One year of vocational school or related coursework in horticulture/grounds/turf care may\nsubstitute for one year of required experience.\n\u2212 One year lead worker experience.\n\u2212 Experience in preparation of facilities/fields for special events preferred.\n\u2212 Experience using Computerized Maintenance Management Systems (CMMS) preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted prior to hire.\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n- Ability to secure and maintain a valid Washington State Pesticide License within 12 months of\nhire.\n- Ability to secure and maintain a valid First Aid and CPR certification within six months of hire.\n- Must secure and maintain a Flagging/Traffic Control Certification within 12 months of hire.\n- Willingness and ability to respond to callouts for emergencies, or when special circumstances\nrequire.\nPREPARED BY: J. Ivary REVIEWED BY:\n11/84 Nicole Oliver, Director\nParks and Recreation\nREVISED BY: J. Ivary\nC. Sellin\n4/91\nS. Nordeen\nL. Hill\n2/02\nM. Bianconi\nA. Sullivan\n7/21\nM. Bianconi\nA.Silva\n6/26"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Specialist \u2013 Urban Parks", "Job Title": "Park Specialist \u2013 Urban Parks", "Classification": "Park Specialist \u2013 Grounds", "Bargaining Unit": "Union:1937", "Published File Name": "PASpecialistUrbanParks.jd.pdf", "SharePoint List ID": "210", "Salary Grade": "112", "pdf_url": "https://cob.org/wp-content/uploads/PASpecialistUrbanParks.jd.pdf", "pdf_file": "PASpecialistUrbanParks.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Specialist \u2013 Urban Parks UNION: 1937\nSG:112\nCLASS TITLE: Park Specialist \u2013 Grounds CS:E/P\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SC/37-3011\nOperations Division\nJOB SUMMARY:\nPlans, schedules, establishes performance standards, monitors and implements all work activities in\nthe Urban Parks program. This includes maintaining inventories in developed parks of all ornamental\nhorticulture including turf/irrigation, shrubs, trees, ground covers, annuals and perennials and their\nneeds. Provides technical direction and training to staff, provides input on budgetary requirements,\nrecommends new construction and renovation, and develops and implements an integrated pest\nmanagement program for area of responsibility. Also responsible for the selection, care, operation\nand replacement of all equipment for the program area. Oversees all staff assigned to program area\nand provides input on performance evaluations. Participates in hiring seasonal employees, subject to\nsupervisor approval. Tracks and orders materials, equipment and supplies for program area, including\nprice and product evaluation as well as bid packet creation and evaluation.\nSUPERVISORY RELATIONSHIP:\nReports to Parks Field Supervisor-Grounds. Work is performed under general supervision and the\nguidance of City and Departmental policy and procedure and applicable federal, state and local\nstatutes and regulations. Serves as lead worker to Park Technicians, Park Workers, and seasonal\nemployees as well as volunteers and any other available resources. Coordinates activities with other\nPark Specialists.\nESSENTIAL FUNCTIONS:\n1. Develops and implements work programs, and schedules for all aspects of Urban Parks\nprogram including but not limited to mowing, trimming, mulching, weeding, turf cultural work,\nwetland mitigation, irrigation repair and maintenance, and pruning shrubs and trees.\n2. Serves as lead worker to lower classified staff in the Urban Parks program area; provides\ntraining, technical guidance and day-to-day direction. Participates in hiring of all seasonal staff,\nsubject to supervisor approval. Makes recommendations regarding hiring of permanent staff\nand disciplinary action of all employees in Urban Parks program area. Provides information\nregarding employee performance to supervisor.\n3. Inspects, documents, and updates all horticulture and irrigation inventories and grounds\nmaintenance requirements.\n4. Oversees all equipment within the Urban Parks program area including maintenance\ncoordination, inventory and repair history, and replacement.\n5. Designs, plans, and develops scope of work, materials, time and cost projections and\nimplements renovation and construction projects for the Urban Parks program.\nPark Specialist-Urban Parks Page 2\n6. Acts as technical resource for expertise in the Urban Parks program. Provides technical\ninformation to assist Parks Department, other agencies and community interests to aid in\ndecision about best management practices and specification for work within the horticulture\nand irrigation areas.\n7. Assists in the development of Urban Parks program area budget including maintenance and\nproject costing and tracking, costing and purchase of equipment, and materials and supplies\nincluding bid package formation, submittal and review.\n8. Oversees all irrigation controllers including the operation of a computerized central irrigation\ncontrol system.\n9. Responds to citizen concerns. Investigates Urban Parks program area complaints and\nconcerns.\n10. Plans and implements an integrated pest management program using a system of\nguidelines for best management practices.\n11. Performs the work of the class below as needed or assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- A working knowledge of turf science including grasses and soils including characteristics,\nand maintenance requirements.\n- A working knowledge of integrated pest management concepts and strategies for best\nmanagement practices.\n- A working knowledge of horticultural science, including tree/shrub, ornamentals, annuals,\nperennials, and maintenance requirements.\n- A working knowledge of arboriculture and urban tree issues.\n- A working knowledge of managed and natural ecosystems.\n- A working knowledge of wetland mitigation methods\n- A working knowledge of irrigation and drainage systems: repair, design, installation and\noperation.\n- Knowledge of resource management systems.\n- Knowledge of computer operation including word processing, and data handling programs.\nSkills in:\n- Knowledge and skill in the operation of a wide range of tractors and other specialized\nequipment used in this type of work.\n- Skill in planning and assigning the work activity of assigned crews involved in Urban Parks\nprogram activities.\n- Leadership skills including, problem solving, strong interpersonal skills, organizational skills,\nadaptability/flexibility and time management.\n- Excellent oral and written communications skills, good judgement, assertiveness, courtesy\nand tact necessary to work effectively with diverse groups of people including the general\npublic, other City employees and personnel from local agencies.\nPark Specialist-Urban Parks Page 3\nAbility to:\n- Ability to read, understand and work from plans and drawings.\n- Willingness to pursue ongoing training to improve knowledge and skills and keep current\nwithin the field.\n- Ability to approach, diffuse and resolve confrontational situations.\n- Ability and willingness to follow directions and to perform assigned work independently with\nminimal supervision.\n- Willingness to adhere to provisions of the team agreements for the Parks Operations\nDivision.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Maintain consistent and punctual attendance.\n- Physical ability to perform the essential functions of the job, including:\n\u2212 Occasionally operate a computer and other office machinery such as a keyboard,\nmouse and phone;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate hand tools and power equipment safely;\n\u2212 Frequently move throughout City facilities and worksite locations;\n\u2212 Hear and see sufficiently to respond quickly in a noisy, fast-paced environment while\nmeeting mandated safety standards;\n\u2212 Stand, stoop, bend, dig, reach, kneel, squat, ascend and descend terrain and\nequipment;\n\u2212 Frequently operate mechanical and electrical equipment of varying lengths and\nwidth, including small hand tools;\n\u2212 Frequently lift and move objects weighing up to 50 lbs., and occasionally transport\nobjects weighing up to 100 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily outdoors in developed and undeveloped areas with frequent exposure\nto outdoor weather conditions. Work is occasionally performed in an office setting at a desk or\ncomputer workstation. Frequent exposure to difficult terrain and loud noises. Some hazardous\nconditions exist when handling and applying herbicides or pesticides. Moderate risk is involved\nwhile working with mechanical tools and equipment and site conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Three years recent work experience in turf, irrigation, and horticultural maintenance of a\nlarge facility required.\n\u2013 One year of vocational school or related coursework in horticulture/grounds/turf care may\nsubstitute for one year of required experience.\n\u2013 Knowledge of all facets of outdoor horticulture grounds care for the local ecology.\n\u2013 One year lead worker experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and vulnerable\nadult abuse records check.\nPark Specialist-Urban Parks Page 4\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving\nabstract must be submitted prior to hire.\n\u2212 Ability to secure and maintain a Washington State Pesticide License within 12 months of\nhire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within six months of\nhire.\n\u2212 Ability to secure and maintain Certified Landscape Irrigation Auditors credential (CLIA)\nwithin 12 months of hire.\nPREPARED BY: John Ivary REVIEWED BY:\n11/84 Nicole Oliver\nParks and Recreation Director\nREVISED BY: John Ivary\nCharlotte Sellin\n4/91\nJames Luce\nHolt Consulting\n7/00\nL. Hill\nS. Nordeen\n2/02\nS. Janiszewski\nA.Silva\n6/26"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Stewardship Coordinator", "Job Title": "Park Stewardship Coordinator", "Classification": "Park Programs Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PAParkStewardshipCoordinator.pdf", "SharePoint List ID": "652", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PAParkStewardshipCoordinator.pdf", "pdf_file": "PAParkStewardshipCoordinator.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Stewardship Coordinator UNION:1937\nSG:110\nCLASS TITLE: Park Programs Coordinator CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE|SOC:TE|37-3019\nJOB SUMMARY:\nUnder the direction of the Park Stewardship Supervisor, coordinates the operation,\nmaintenance, and monitoring of community garden locations and mitigation sites on park\nproperties throughout the City. Responsible for field duties associated with the community\ngarden program and wetland mitigation. Supports identified stewardship programs such as plant\nnursery projects, integrated pest management program, climate resiliency actions, or alternative\nrestoration techniques for the Park Operations Division. Assists in planning and implements\npublic outreach and education activities for park stewardship programs and projects.\nCoordinates with other City departments and other local agencies on efforts as directed.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Stewardship Supervisor. Works independently under general supervision\nand direction, and the guidance of applicable federal state and local statutes, regulations,\npolicies, procedures, and contractual agreements. May also provide day-to-day direction to\nlower classified staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Recommends, plans, implements, organizes, and oversees the City\u2019s community garden\nprogram. Administers garden plot registration and renewals. Conducts inspections and\nevaluations of garden plots. Advises on policies, rules and regulations, issues warnings\nand takes formal action to address concerns and violations of garden rules. Answers all\ninquiries regarding fees, gardening techniques, or garden requirements. Promotes and\nsupports the department\u2019s goals regarding food resiliency as it relates to the community\ngarden program. Serves as primary point of contact for the Department in program area.\n2. Under the guidance of the Park Stewardship Supervisor, coordinates, implements, and\nmonitors the wetland mitigation program for the Department. Monitoring activities include\ntracking maintenance, record keeping of regression or progression of restoration, and\ncompleting required permits for mitigation program projects. Schedules and conducts\nquality assurance and quality control measures. Monitors and evaluates the\neffectiveness of the mitigation program against established state and City standards.\nWorks collaboratively with other Park Operations Division and other Department staff to\nensure that monitoring and maintenance standards are met and consistent with the City\nParks and Recreation strategic plans.\n3. Identifies and supports other park stewardship program priorities such as plant nursery\nprojects, integrated pest management program, climate resiliency actions, or alternative\nrestoration techniques. Assists the Park Stewardship Supervisor in identifying and\nestablishing program needs and methods of implementation working within state and\nCity regulations. Collaborates with designated staff to develop agreements with\ncommunity groups.\n4. Under the guidance of the Park Stewardship Supervisor, designs and implements\neducation and outreach information programs. Leads a variety of public forums such as\nworkshops, tours, field trips, and public meetings to meet public outreach goals of\nsupporting and motivating community members to adopt behaviors that protect,\nconserve, and restore park properties. Uses appropriate analysis and information\ngathering processes to obtain information and feedback about assigned projects.\n5. Maintains communication with the community garden committees and creates a\nframework for regular communication using social media tools, newsletters, and mailing\nlists. Organizes annual meetings for the community garden program as needed.\n6. Recommends process improvements and repairs to existing garden and mitigation sites.\nImplements approved plans and works with identified City staff to evaluate opportunities\nfor expansion.\n7. Provides oversight and day to day direction to Washington Conservation Corp crews\nassigned to assist with community garden and wetland mitigation program areas.\nCollaborates regularly with partner agencies and neighborhood associations. Leads\nefforts working with park volunteers and others to establish pollinator gardens and\nmaintain Bee City USA initiative where appropriate.\n8. Performs general administrative duties in support of the Park Stewardship Program.\nInterprets rules, regulations, laws, and policies related to program area. Assists with\ntraining and provides on-site direction to field support crews such as extra labor\nemployees, field work students, and volunteers.\n9. Responds to questions and concerns from City staff, as well as local agencies,\norganizations, and the public. Meets with members of the public, professional\nassociations and community groups as directed. Refers to Park Stewardship Supervisor\nor designee for guidance as necessary.\nADDITIONAL WORK PERFORMED:\n1. Assists with coordination and implementation of restoration and monitoring projects with\nfocus in invasive species removal and restoring areas to native vegetation, as assigned.\n2. Performs related duties as assigned within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Parks, natural resource management, and community gardens.\n\u2212 Plant communities and ecosystems of the Pacific Northwest.\n\u2212 Federal, State, and local program-related codes and regulations, policies and\nprocedures related to wetlands.\n\u2212 Wetland mitigation assessment and monitoring techniques.\nSkill in:\n\u2212 Demonstrated leadership skills including the ability to train, motivate and lead others.\n\u2212 Demonstrated interpersonal skills to work with diverse participants of all ages and\nabilities.\n\u2212 Demonstrated communication skills.\n\u2212 Demonstrated technology skills, such as utilizing computers and software appropriate to\nthe program.\n\u2212 Managing and prioritizing multiple tasks, time, and resources, and in solving problems.\n\u2212 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\n\u2212 Advanced communication and interpersonal skills for persuasion, conflict management,\nconveying complex information as applied to interaction with volunteers, coworkers,\nsupervisors, managers, Department Director, the Mayor, City Council, and the general\npublic.\nAbility to:\n\u2212 Design, plan, promote and schedule work activities of program participants.\n\u2212 Work with individuals of all ages and abilities and a wide variety of cultural backgrounds.\n\u2212 Follow instructions and work independently with a minimum of supervision.\n\u2212 Ability and willingness to work irregular hours including evenings and weekends.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\nFrequently stand or sit for long periods of time;\n\u2212 Frequently exposed to outdoor weather conditions;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites, including outdoor locations and over uneven terrain;\n\u2212 Occasionally perform physical activities such as digging;\n\u2212 Occasionally transport irregular objects weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed both in an office setting and outdoors in a variety of public parks including\ndeveloped and undeveloped areas. Frequent exposure to inclement weather, noise, fumes,\nconstruction, traffic hazards, and environmental hazards. General safety precautions are taken\ninto consideration for these hazards. Frequently interacts with the public and with professionals\nin the field. May be exposed to hostile, offensive language, or interactions with angry or volatile\nindividuals. Employees are required to use appropriate safety equipment and follow standard\nsafety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of experience in program coordination including responsibility for community\noutreach or engagement required.\n\u2212 One year of experience working with volunteers in parks or mitigation sites required.\n\u2212 One year of experience with organic gardening or plant nursery operations preferred.\n\u2212 A bachelor\u2019s degree in horticulture, natural resource management, environmental\nscience, parks and recreation or a closely related field preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, and child and\nvulnerable adult abuse records check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-\nyear driving record abstract prior to hire.\n\u2212 Must possess or obtain First Aid and CPR certification within one year of hire and\nmaintain currency throughout employment.\nPREPARED BY: S. Janiszewski REVIEWED BY:\nJ. Honga Nicole Oliver, Parks and Recreations Director\nA.Silva\n9/24"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Stewardship Supervisor", "Job Title": "Park Stewardship Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAStewardshipSupervisor.pdf", "SharePoint List ID": "544", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAStewardshipSupervisor.pdf", "pdf_file": "PAStewardshipSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Stewardship Supervisor UNION: 231\nSG:5\nCS:N\nFLSA:N\nDEPARTMENT: Parks and Recreation EEO4CODE:PR\nJOB SUMMARY:\nPlans, develops, implements, and leads the Parks and Recreation Department\u2019s community\nengagement programs and projects that support the growing trends, resiliency, and environmental\nneeds of the Department. Program areas include park stewardship and volunteer programs, park\nambassador program, community gardens, restoration, environmental education, and other public\nengagement that furthers the goals of the Department\u2019s programs, projects, and policies. Participates in\nmanagement and planning of park environmental restoration and mitigation efforts. Develops and\nmaintains relationships with a variety of City staff, local and regional agencies, non-profit organizations,\nand local businesses.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Operations Manager. Provides direct supervision to the Park Volunteer\nCoordinator, Park Ambassadors, other program staff, AmeriCorps members and interns as assigned.\nWorks independently under general direction and according to Departmental and City policies,\nstandards, and procedures, State and federal laws, regulations, and guidelines. Promotes and supports\nteamwork with other supervisors and managers within the Parks and Recreation Department and City.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and coordinates the community engagement program area within the Park\nOperations Division; plans, recommends, implements, and coordinates a wide variety of public\neducation, volunteer programs and stewardship opportunities for groups and individuals with a\nfocus on environmental restoration.\n2. Supervises and coordinates the park ambassador program area within the Park Operations\nDivision; plans, recommends, implements, and coordinates compliance efforts to inform and\neducate the public on park rules and regulations, park policy, and Bellingham Municipal Code\npertaining to City park property.\n3. Develops, recommends, and implements program goals and objectives, subject to management\napproval. Organizes and delegates day-to-day operations and special projects. Develops and\nrecommends policies and procedures for program areas.\n4. Effectively recommends hire, trains, supervises, and evaluates performance of assigned staff.\nConducts pre-disciplinary investigations; recommends and delivers corrective action as\nappropriate. Reviews and approves employee timesheets and oversees scheduling.\nResponsible for training, motivating, and supervising the work team and establishing a system\nof communication and cooperation.\n5. Assists with managing, planning and oversight of key park restoration and environmental\nmitigation sites in City parks and open space with a focus on project construction, maintenance,\nand monitoring. Activities include invasive species removal, planting, mulching, fencing, and\nsignage. Schedules and oversees work by program volunteers and staff. Prioritizes assigned\nlocations. Coordinates with Park Grounds, Trails, Design and Development Division, and Public\nWorks Natural Resources staff on restoration and environmental mitigation planning. Monitors\nand evaluates the effectiveness of program activities against standards and works cooperatively\nwithin division to meet goals. Maintains associated program files and records.\n6. Manages the Community Garden program to promote food security and resiliency within\nneighborhoods. Provides support to community gardens and assists committees. Provides\nresources and outreach materials to promote native pollinator habitats within the City in\ncollaboration with other City Departments.\n7. Plans and organizes resources to leverage volunteers and stakeholder efforts based on data\nand recommendations generated by the Urban Forestry Management Plan (UFMP) and Climate\nAction Plans. Participates in setting goals to improve forest health, makes recommendations,\nand manages volunteer projects and programs to address climate resiliency. Coordinates with\nadvocacy groups and oversees volunteer projects related to tree planting and reforestation in\nsupport of the UFMP.\n8. Provides input on program area budget; develops recommendations for manager\u2019s review.\nImplements and monitors approved budget. Submits reports to manager and outside advisory\nboards. Oversees ordering, inventory, and maintenance of program supplies, vehicles, and\nequipment. Works with other Department managers to allocate resources.\n9. Administers Washington Department of Natural Resources restoration grant, AmeriCorps grants\nand other grants as assigned. Responsible for identifying grant sources, develop grant\nproposals and applications, reporting requirements, determining appropriate budget allocation,\nstrategy, and priorities for program areas.\n10. Works with other City staff and departments and outside agencies to comply with all applicable\nlocal, state, and federal regulations, policies, guidelines, reporting requirements and applicable\nstandards.\n11. Collaborates, coordinates and networks with other Department staff, City departments, advisory\nboards and commissions, professional organizations, jurisdictions, agencies, and educational\ninstitutions on natural resource restoration topics that expand the Department\u2019s ability to reach\ntarget audiences in an effective and coordinated way.\n12. Plans, develops, and implements effective environmental education programs and materials for\ncommunity groups and schools by using various media resources to increase awareness.\nCoordinates and participates in workshops or events related to program areas.\n13. Coordinates, in collaboration with City communications staff, the creation and distribution of\nprogram informational material including videos, advertisements, brochures, bill inserts,\nelectronic presentations, and web pages.\n14. Responds to questions and concerns from local agencies, organizations, and the public. Meets\nwith citizens, professional associations and community groups as required.\n15. Effectively utilizes computer software for tracking of work requests/work orders, projects, and\nvolunteer work parties related to program area.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area. Keeps\ncurrent in new developments in the parks and recreation field through professional\nmemberships, attending conferences and networking with professionals.\n2. May occasionally perform physical activities such as moving, lifting, pushing, and carrying\nequipment, tools or supplies for programs or activities as needed.\n3. Performs other related work of a similar nature or level. Completes special projects or analysis\nas requested.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Parks, trails, open space development and maintenance, and native plant and animal\ncommunities.\n\u2212 Ecological processes and environmental issues in the Pacific Northwest.\n\u2013 Current federal, State, and local codes, laws, rules, and regulations related to parks and recreation,\nwetlands, streams, shorelines, and habitat.\n\u2013 Current natural resource restoration work including wetlands mitigation.\n\u2013 Fiscal and records management and ability to develop, prepare and implement program budgets.\n\u2013 Safety hazards, precautions and procedures related to assigned program area.\nSkill in:\n\u2212 Strong supervisory skills including leadership skills, problem analysis and decision-making,\nplanning and organizing, management control, adaptability/flexibility, and time management.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, program participants, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures, and organizational communications.\n\u2013 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2212 Strong work ethic and strong customer service orientation. Always conducts self in accordance\nwith the ethical standards required of public officials and employees.\n- Strong computer skills including word processing software.\nAbility to:\n\u2013 Gain a working knowledge of Department operations and procedures, federal, state, and\n\u2013 local pertinent regulations.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform physical activities such as digging;\n\u2212 Occasionally lift and transport irregular objects weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer work station and out-of-doors\nincluding exposure to noise, fumes, construction environment and traffic hazards. This position has\nfrequent exposure to outdoor weather conditions. Employees are required to use appropriate safety\nequipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in horticulture, parks management, environmental education, environmental\nscience, or closely related field.\n\u2212 Two (2) years of professional experience in program coordination including significant\nparticipation in community outreach and education required.\n\u2212 Demonstrated knowledge or experience related to horticulture habitat restoration, or\nenvironmental resource management required.\n\u2212 One (1) year of supervisory or lead experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the candidate with\nthe knowledge, skills, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving record abstract prior to hire.\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must possess or obtain First Aid and CPR certification within one year of hire and maintain\ncurrent throughout employment.\nPREPARED BY: S. Janiszewski REVIEWED BY:\nA. Sullivan Nicole Oliver, Director\n4/22 Parks and Recreation\nS. Janiszewski\nA. Sullivan\n6/23"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Technician - Athletic Fields/Facilities", "Job Title": "Park Technician - Athletic Fields/Facilities", "Classification": "Park Technician - Grounds", "Bargaining Unit": "Union:1937", "Published File Name": "PAParkTechAthletic.jd.pdf", "SharePoint List ID": "201", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PAParkTechAthletic.jd.pdf", "pdf_file": "PAParkTechAthletic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Technician \u2013 Athletic Fields/Facilities UNION:1937\nSG:110\nCLASS TITLE: Park Technician - Grounds CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation, Recreation Division EEO4CODE:SC\nJOB SUMMARY:\nPerforms a variety of skilled technical duties associated with the operation and maintenance of\nathletic fields and facilities, athletic field preparation, and general maintenance of Civic Field\ncomplex. Additional responsibilities include significant interaction with the general public, athletic\ndirectors, coaches, players, and event organizers. Leads assigned work crews.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Specialist - Athletic Fields/Facilities, but performs daily tasks independently\nunder applicable Department rules and regulations. As assigned, leads work crews made up of\nseasonal employees, summer youth program personnel, and/or community service participants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs as lead position of Civic Field Complex work crew. Directs the work activities of\nlower classified staff assigned to field, turf, and facilities maintenance; sanitation and event\ncoordination duties. Assists department Supervisors and Specialists to ensure sufficient\nstaff coverage of events and daily duties. Makes appropriate changes to the daily schedule\nof activities as needed. May assist in hiring of seasonal and extra labor employees. As\nassigned, provides training and feedback on performance of seasonal personnel to\nSpecialist.\n2. Prepares layout or set-up of athletic fields according to specifications of scheduled events,\nincluding football, baseball, softball, soccer, track, etc.\n3. Prepares athletic facilities for scheduled activities. Assists with accurately maintaining\nreservation records.\n4. Operates a variety of tractors and specialized attachments used for technical work in the\nareas of turf care, mowing, irrigation, aeration, horticulture, and preparation of ballfields.\nAlso operates power and hand mowers, line trimmers, blowers, edgers, and automotive\nequipment to maintain athletic fields and surrounding areas.\n5. Operates public address, heating and lighting systems and other athletic areas as assigned.\nAccommodates special requests such as use of public address system, electricity to a\ndesignated site, setting-up platforms, chairs, tables, etc. Troubleshoots problems and, as\nnecessary, notifies supervisor of needed major repairs.\n6. Applies pesticides in accordance with City, State, and federal regulations.\nPAParkTechAthletic.jd.doc\nPark Technician \u2013 Athletic Fields/Facilities Page 2\n7. Implements regularly scheduled maintenance activities on Joe Martin stadium such as\nmowing, seeding, aeration, top dressing, fertilization, debris removal, pitcher's mound\nbuilding, and infield profiling. Also participates in planning and implementing field\nrenovations, combination planning, and field design.\n8. Responds to public inquiries concerning information about scheduled events. Refers\nrequests to schedule activities or events to the Recreation staff.\n9. Answers inquiries and informs the public of park regulations. Enforces park regulations to\nensure the enjoyment of park users and the protection of public property. Requests law\nenforcement assistance to resolve problems as needed.\n10. Operates manual and automatic irrigation systems as required. Assists in maintenance and\nrepair of irrigation and drainage systems. Reports serious problems to supervisor.\n11. Determines field conditions (i.e. playability of the field) prior to a rain-out report.\n12. Inspects grounds, facilities, and buildings on a daily basis, looking for safety concerns and\nmaintenance needs. Completes damage report and notifies supervisor of needed repairs.\nAs time allows, assists with minor repair to buildings, structures, and equipment involving\nbasic building trade skills.\n13. Works with department leadership to establish work standards and goals for Athletic Fields\nand Facilities program area.\n14. Cleans buildings including restrooms, structures, and all surface areas on a daily basis.\nReplenishes restroom supplies as needed.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of turf care and willingness to obtain knowledge of special athletic field needs for\nvarious sports.\n\u2212 Skills and knowledge of irrigation and drainage systems operation, care, repairs, and\ninstallation.\n\u2212 Skills in planning and assigning the work activity of assigned crews involved in fields,\nfacilities, and turf care activities.\n\u2212 Supervisory skills including leadership, problem-solving, interpersonal sensitivity,\nadaptability/flexibility and time management.\n\u2212 Strong oral communications skills, good judgement, assertiveness, courtesy and tact\nnecessary to work effectively with diverse groups of people including the general public,\nother City employees, and personnel from local agencies.\n\u2212 Ability to approach, diffuse, and resolve confrontational situations.\n\u2212 Ability to follow established rules and regulations and operate a variety of equipment in a\nsafe manner.\n\u2212 Ability and willingness to follow directions and to perform assigned work independently with\nminimal supervision.\nPAParkTechAthletic.jd.doc\nPark Technician \u2013 Athletic Fields/Facilities Page 3\n\u2212 Ability to perform routine, repetitive activities such as preparation of athletic and sanitation\nduties as scheduled.\n\u2212 Ability to perform minor maintenance to buildings and irrigation, plumbing, electrical, etc.\nsystems.\n\u2212 Ability and willingness to work a flexible schedule including evenings, weekends, and\noccasional overtime.\n\u2212 Ability to work outdoors in all types of weather conditions.\n\u2212 Willingness to pursue on-going training to improve knowledge and skills in athletic\nfields/facilities operations and maintenance.\n\u2212 Willingness to adhere to provisions of the team agreements for the Operations Division.\n\u2212 Physical abilities to perform assigned work:\n\u2022 Adequate hearing, correctable vision and manual dexterity to operate power\nequipment safely.\n\u2022 Ability to perform physical work including operating mechanical equipment for\nextended periods of time, climbing, and working from ladders, etc.\n\u2022 Ability to regularly lift moderately heavy objects up to 50 lbs., including small\nequipment and supplies. Equipment and materials in excess of this weight are lifted\nwith assistance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions. The work requires an employee to follow\nestablished safety procedures in operating equipment and vehicles, handling irritant materials,\nperforming repetitive activities, etc. Employees may be required to wear protective clothing as\nneeded.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of experience in professional grounds care required.\n\u2212 Successful completion of coursework relative to horticulture/turf/grounds care may substitute\nfor one year of experience.\n\u2212 Demonstrated experience interacting with the public explaining and enforcing rules,\nregulations, and policies required.\n\u2212 Paid work experience performing layout and preparation of athletic fields for a variety of\nsports preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s License and good driving record. A three-year driving\nabstract must be submitted prior to hire.\n\u2212 Ability to secure and maintain a Washington State Pesticide License.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification.\nPAParkTechAthletic.jd.doc\nPark Technician \u2013 Athletic Fields/Facilities Page 4\nPREPARED BY: L. Hill REVIEWED BY:\nD. McDonald Paul Leuthold, Director\nS. Nordeen Parks and Recreation\nCOMMISSION ALLOCATION:\nPAParkTechAthletic.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Volunteer Coordinator", "Job Title": "Park Volunteer Coordinator", "Classification": "Park Programs Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PAParkVolunteerCoordinator.jd.pdf", "SharePoint List ID": "653", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PAParkVolunteerCoordinator.jd.pdf", "pdf_file": "PAParkVolunteerCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Volunteer Coordinator UNION:1937\nSG:110\nCLASS TITLE: Park Programs Coordinator CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4|SOCCODE: PP|37-3019\nJOB SUMMARY:\nPlans, schedules, coordinates and leads projects and programs within the City's parks, trails\nand open space areas. Develops goals for volunteer programs, defines projects, works with\nvolunteer groups, City staff and individuals, and coordinates work activities. Promotes the\nvolunteer program by developing materials and providing education and information to citizens,\nschools, and organizations. Oversees volunteers, AmeriCorps members, interns, extra labor\nand temporary staff.\nSUPERVISORY RELATIONSHIP:\nReports to the Parks Recreation Manager or Supervisor as assigned. Works under general\nsupervision after receiving project approval. Works under applicable City and Department\npolicies, procedures and regulations. Establishes work sequences; oversees and leads\nvolunteer activities within approved program. Provides training and oversees the work of extra\nlabor employees, volunteers, interns, work-study students and AmeriCorps members as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes and coordinates volunteer projects and programs within City parks and\nCity-owned open space areas. Analyzes needs, identifies, and works with other staff to\nidentify projects which are suitable for volunteer work. Develops goals for volunteer\nprograms consistent with Departmental goals to facilitate maintenance, enhancement,\nrestoration and stewardship of the City\u2019s parks, trails and open space areas.\n2. Develops and recommends program stewardship schedule. Plans, schedules and\ncoordinates volunteer projects, work parties and events. Recruits volunteers for projects.\nCoordinates with other Departmental staff to provide staff resources, materials and\nequipment support needed for the various projects. In collaboration with other Parks\nstaff, coordinates and schedules volunteer site preparation, planting, weeding and\ncleanup for park and trail projects and programs.\n3. Designs and presents outreach and education programs to citizens, schools and\norganizations related to ecological restoration and maintenance of trails, parks and open\nspaces.\n4. Recruits, trains and provides direction to volunteers at project sites. Monitors the work\nof volunteers.\n5. Coordinates the selection process for AmeriCorps members and interns assigned to\nassist in program delivery. Oversees, trains, assigns and evaluates work as required by\nthe AmeriCorps contract or internship agreement under management direction. May\nprovide training and oversee the work of extra labor or temporary employees as\nassigned.\n6. Promotes and coordinates volunteer adoption of the maintenance needs of parks and\ntrail segments within park areas and City-owned properties.\n7. Works with public and private schools to coordinate school stewardship programs for\nchildren of all ages.\n8. Produces written program materials and promotes and publicizes programs using social\nmedia and other web-based platforms. This includes preparing and distributing press\nreleases and newsletters; designing and distributing flyers and other materials. Conducts\noutreach activities, prepares and delivers presentations and represents the Department\nas a community liaison.\n9. Monitors program expenses and coordinates expenses with staff responsible for various\nprogram budgets. Assists other staff members in developing program budgets by\nresearching budget needs and expenditures and supplying cost information regarding\nvolunteer program needs. Oversees inventory of bare root plant nursery; recommends\npurchases and coordinates work parties.\n10. Works with other Department staff in identifying resources including, but not limited to\nplants, labor, materials and funding to augment the Volunteer Program.\n11. Maintains records of volunteer hours and activities and program accomplishments.\nSubmits annual report to Parks and Recreation Department management.\n12. Participates in and contributes to grant project planning, completing applications, project\nimplementation and reporting processes. Assists with monitoring, tracking and ensuring\ncompliance with grant requirements.\n13. Operates a variety of automotive style equipment such as pickup trucks, small tractors\nand dump trucks (as assigned).\nADDITIONAL WORK PERFORMED:\n1. Performs other duties related to Parks and Recreation programs as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Parks, trails, open space development and maintenance, and native plant and animal\ncommunities.\nSkill in:\n- Demonstrated leadership skills including the ability to train, motivate and lead others.\n- Demonstrated interpersonal skills to work with diverse participants of all ages and\nabilities.\n- Demonstrated oral and written communication skills.\n- Skills in use of computers and software appropriate to the program.\n- Managing and prioritizing multiple tasks, time and resources, and in solving problems.\n- Advanced communication and interpersonal skills for persuasion, conflict management,\nconveying complex information as applied to interaction with volunteers, coworkers,\nsupervisors, managers, Department Director, the Mayor, City Council and the general\npublic.\nAbility to:\n- Design, plan, promote and schedule work activities of program participants.\n- Work with individuals of all ages and abilities and a wide variety of cultural backgrounds.\n- Follow instructions and work independently with a minimum of supervision.\n- Ability and willingness to work irregular hours including evenings and weekends.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job, including:\n- Moving and transporting materials weighing up to 50 lbs. regularly, and more\nthan 50 lbs. occasionally with assistance;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n- Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed indoors (office, schools, public meeting rooms) and outdoors in a variety of\npublic park (developed and undeveloped) areas. Outdoor work includes working outside year-\nround in varied weather conditions and on varied terrain. Some positions may require ability to\nprovide own transportation.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- A minimum of two years of programming work experience applying knowledge of\necological restoration.\n- One year of experience working with volunteers in a park or park-like setting required.\n- Previous experience scheduling and coordinating activities required.\n- Bachelor\u2019s degree in horticulture, biology, environmental education, parks management\nor closely related field preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Valid Washington State driver\u2019s license and good driving record. Must submit a three-\nyear driving record abstract prior to hire.\n- Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check and local background check.\n\u2212 Must possess or obtain First Aid and CPR certification within one year of hire and\nmaintain currency throughout employment.\nPREPARED BY: Leslie Bryson REVIEWED BY:_____________________\nDarlene McLeod Nicole Oliver Parks and Recreation Director\n2/96\nREVISED BY: Holt Consulting\n7/00\nM. Harris\nL. Hill\n9/04\nS. Janiszewski\nR. Delker\n12/18\nA. Sullivan\nS. Janiszewski\n1/20\nA. Silva\nJ. Honga\n8/24"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Worker - Athletic Fields/Facilities", "Job Title": "Park Worker - Athletic Fields/Facilities", "Classification": "Park Worker", "Bargaining Unit": "Union:1937", "Published File Name": "PAParkWorkerAthleticFields.jd.pdf", "SharePoint List ID": "202", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/PAParkWorkerAthleticFields.jd.pdf", "pdf_file": "PAParkWorkerAthleticFields.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Worker - Athletic Fields/Facilities UNION:1937\nSG:107\nCLASS TITLE: Park Worker CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nJOB SUMMARY:\nThis is an entry-level parks maintenance position that performs skilled duties associated with the\noperation and maintenance of athletic fields and facilities, athletic field preparation and general\nmaintenance of Civic Field complex and other City and School District facilities. Additional\nresponsibilities include significant interaction with the general public, athletic directors, coaches,\nplayers and event organizers.\nSUPERVISORY RELATIONSHIP:\nThis position works primarily in the athletic fields and facilities program under the supervision of the\nRecreation Manager \u2013 Sports and Enrichment and receives direction from the Park Specialist -\nAthletic Fields/Facilities. May be assigned to work independently or as part of a crew. Acts as lead\nworker and directs work of seasonal staff, volunteers or federally funded employees as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs as lead position of assigned seasonal staff. Provides training for each work\nactivity area, and provides feedback to Park Specialist regarding performance of assigned\nseasonal staff. Is responsible to ensure that work is performed safely and efficiently.\n2. Performs daily field preparation for field activities, litter cleanup, restroom cleanup, stadium\ncleaning and transporting of equipment. Does regular cleaning and minor maintenance of\nequipment.\n3. Operates equipment including chalk liners, line painters, drags, blowers, mowers, riding\nmowers, line trimmers, field sweepers, pressure washers and a variety of hand tools and\nhand power tools. Operates automotive equipment such as pickup trucks with trailer\nattachments, small dump trucks to haul dirt, gravel, etc and as needed, small tractors with 3\npoint attachments (Category 1 & 2) and small backhoes.\n4. Prepares initial layout or set-up of athletic fields and maintains fields according to\nspecifications of scheduled events, including football, baseball, softball, soccer, track, etc.\n5. Sets up P.A. system and any other special requirements for events. May assist with heating\nand lighting systems. Performs attendant duties for events at the Civic Field Complex.\n6. Operates manual and automatic irrigation systems as required. Assists in maintenance and\nrepair of irrigation and drainage systems. Reports serious problems to supervisor.\nPAParkWorkerAthleticFields.jd.docx\nPark Worker - Athletic Fields/Facilities Page 2\n7. Answers inquiries and informs the public of park regulations. Enforces park regulations to\nensure the enjoyment of park users and the protection of public property. Responds to\npublic inquiries concerning information about scheduled events. Requests law enforcement\nassistance to resolve problems as needed.\n8. Determines field conditions (i.e. playability of the field) prior to a rain-out report in the\nabsence of the Park Specialist.\n9. Inspects grounds, facilities, and buildings on a daily basis, looking for safety concerns and\nmaintenance needs. Completes damage report and notifies supervisor of needed repairs.\nAs time allows, assists with minor repair to buildings, structures, and equipment involving\nbasic building trade skills.\n10. Applies pesticides in accordance with City, State and federal regulations.\n11. Performs other grounds and facilities care duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of turf care for various sports.\n\u2212 Knowledge of special athletic field needs, including field layout, set-up and maintenance.\n\u2212 Knowledge of basic facility and equipment maintenance.\nSkill in:\n- Excellent interpersonal skills for interaction with City staff, department staff and the public.\n- Skills and knowledge of irrigation and drainage systems operation, care, repairs and\ninstallation.\nAbility to:\n- Ability and willingness to work a flexible schedule which may include evenings (late\nevenings), weekends, early mornings and overtime as necessary.\n- Ability to perform routine and repetitive activities such as field preparation, sanitation duties\nand extended equipment operation such as backpack blower operation.\n- Ability to follow oral and written instructions.\n- Ability to plan and execute assigned work without direct supervision.\n\u2212 Ability to follow established rules and regulations and operate a variety of equipment in a\nsafe manner.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Ability to maintain consistent and punctual attendance.\n\u2212 Ability to work outdoors in all types of weather conditions.\n\u2212 Physical abilities to perform assigned work, including:\n\u2212 Adequate hearing, correctable vision and manual dexterity to operate power\nequipment safely.\n\u2212 Ability to perform physical work including operating mechanical equipment for\nextended periods of time, climbing, and working from ladders, etc.\n\u2212 Ability to regularly lift moderately heavy objects up to 50 lbs., including small\nequipment and supplies. Equipment and materials in excess of this weight are lifted\nwith assistance.\nPA Worker Athletic Fields.jd.docx\nPark Worker - Athletic Fields/Facilities Page 3\nPA Worker Athletic Fields.jd.docx\nPark Worker - Athletic Fields/Facilities Page 4\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions. The work requires an employee to follow\nestablished safety procedures in operating equipment and vehicles, handling irritant materials,\nperforming repetitive activities, etc. Employees are required to wear personal protective equipment\nas needed.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum one year paid grounds maintenance experience required.\n\u2212 Previous training and education in athletic fields/facilities preferred.\n\u2212 Knowledge of athletic field equipment operation preferred.\n\u2212 Skills and experience in the digging operation of a small backhoe preferred.\n\u2212 At least 18 years old by time of hire.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State Driver\u2019s License by time of hire. Good driving record. A three-year\ndriving abstract must be submitted prior to hire, with periodic submission of driving abstract\nper City policy.\n\u2212 Ability to secure and maintain a Washington State Pesticide Application License within one\nyear of hire.\n\u2212 Ability to secure and maintain valid First Aid and CPR certifications within one year of hire.\n\u2212 Some positions within this classification may require the ability to secure a Commercial\nDriver's License within six months of hire and to maintain a valid CDL during length of\nemployment.\nPREPARED BY: K. Luxtrum REVIEWED BY:\nG. Hatch James King\n11/11 Parks and Recreation Director\nPA Worker Athletic Fields.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Parking Operations Supervisor", "Job Title": "Parking Operations Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWSupervisor-ParkingOperations.pdf", "SharePoint List ID": "576", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWSupervisor-ParkingOperations.pdf", "pdf_file": "PWSupervisor-ParkingOperations.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parking Operations Supervisor UNION:231\nSG:5\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position combines supervisory and customer service responsibilities and the application of\ntechnical knowledge in the design, construction, installation, maintenance, operation, monitoring,\ntesting, inspection, and repair of the Parking Operations system. Directly responsible for planning,\nscheduling, assigning, and supervising work crews engaged in maintenance and operations of the\nparking system. Reviews and coordinates recommended efficiency and or operational\nimprovements to the parking operation. Error or negligence in the performance of the Parking\nOperations unit could result in consequences for the viability of the City\u2019s parking system, public\nsafety, and potential legal liability or financial impacts.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Traffic/Parking/Fiber. Works under general supervision and the\nguidance of applicable federal, state and local statues, regulations, and City policies and\nprocedures.\nSupervises office and fieldwork of assigned employees. Works as part of a team and coordinates\nwork with other division supervisors including, Street, Solid Waste, Traffic Maintenance, Traffic\nEngineering and Fiber. Maintains working relationships with private vendors and other City\npersonnel such as the Bellingham Police department, Municipal Court, Information Technology, and\nFinance staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, supervises, directs, and may participate in the work of Parking Operations staff engaged\nin the design, construction, installation, maintenance, and repair of the parking system and the\ncomponents of the system. Parking operation projects may include installation of new parking\nmeters, programing and maintenance of meter and pay stations, and implementation of\nexpanded parking areas. Develops workplans for parking expansion projects and maintenance\nactivities.\n2. Establishes and organizes work priorities, schedules, and personnel work assignments.\nReviews daily accomplishments and modifies work priorities as necessary. Responsible for\nassigning and ensuring the availability of on-call stand-by personnel on a rotating basis to\nensure parking enforcement activities can be carried out during enforcement times. Ensures\nwork standards adhere to federal, state, and local statutes, regulations, policies, and\nprocedures.\n3. Identifies and assists staff in analysis and diagnosis of problems, troubleshooting equipment,\nand system failures. Coordinates with Public Works division supervisors, engineers, inspectors,\nPW Supervisor \u2013 Parking Operations.jd\nSupervisor \u2013 Parking Operations Page 2\nprivate contractors, and other City personnel to mitigate and address Parking Operation\nprojects including improvement and maintenance plans.\n4. Evaluates the work performance of the Parking Operations staff. Develops and or coordinates\nongoing, on-the-job, vendor, and in-house training for all parking system operation tasks.\nAssists with the development of and enforces safety and training policies and procedures.\nParticipates in selection and hiring processes, disciplinary actions, conducts performance\nreviews.\n5. Coordinates parking activities between Public Works, Finance, Municipal Court, Police\nDepartment, and outside partner agencies to ensure the efficient and effective management of\nthe Parking system for day to day operations.\n6. Provides accurate and courteous communication to the public. Sets and monitors customer\nservice standards. Ensures that customer service requests, inquiries, and or complaints\nregarding the parking system, abandoned vehicles, and illegally parked vehicles are properly\nreviewed and responded to in accordance with applicable policies and procedures. Investigates\ndamage claims and service requests and takes appropriate actions under applicable local,\nstate, and federal law to limit City liability and expense.\n7. Directs inquiries or complaints related to the Americans with Disabilities Act (ADA) to\nappropriate City staff to ensure the City\u2019s compliance with laws and regulations related to\naccessibility.\n8. Utilizes computerized systems such as maintenance management, warehouse inventory,\ngeographic information, utility billing, citation processing, and meter programing to schedule,\nassign, track and record work requests and monitor program accomplishments. Maintains\nrecords on assets and services and accesses maps and drawings of parking infrastructure.\n9. Reviews status of parking systems and recommends capital replacements and improvements.\nDetermines and coordinates inventory needs for equipment and materials. Approves\nexpenditures for equipment and materials, monitors budget for assigned area. Makes\nrecommendations and assists Superintendent in development of preliminary budget for\nassigned area. Estimates job costs for billable and non-billable work orders.\n10. Inspects the Parking-related work of private contractors such as end-of-construction walk-\nthroughs. Recommends acceptance or rejection of work as necessary. Provides assistance to\nproject engineers or private contractors as needed at pre-construction meetings and during\nconstruction activity related to development in parking areas.\nADDITIONAL WORK PERFORMED:\n1. May assist Superintendent in the evaluation and preparation of annual operations and\nmaintenance work plans.\n2. Performs skilled labor as necessary in emergency situations.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nPWSupervisor-ParkingOperations.doc\nSupervisor \u2013 Parking Operations Page 3\nKnowledge of:\n\u2212 Thorough knowledge of the methods, materials, and tools used including parking enforcement\nsoftware, pay stations, and revenue collection equipment for parking system implementation,\nmaintenance, and operation.\n\u2212 Demonstrated knowledge of preventative and corrective maintenance, new installation activities,\nand to analyze, troubleshoot, and correct faults in public environment.\n\u2212 Working knowledge of State and city codes, statutes and ordinances related to parking, vehicle\nlicensing and registration, and abandoned vehicles.\n\u2212 Working knowledge of conducting inspections and safety procedures.\n\u2212 Preventative and corrective maintenance and new installation\nSkill in:\n\u2212 Strong management skills including organizing, problem analysis, decision-making, time\nmanagement, and interpersonal sensitivity.\n\u2212 Demonstrated ability in administering comprehensive performance standards including safety\npractices, and policies and procedures.\n\u2212 Leadership skills including the ability to respond effectively in emergency situations, provide\neffective coaching, and performance feedback to employees.\n\u2212 Effectively interact and communicate with diverse groups of people such as co-workers,\nsubordinates, outside agencies, and elected officials.\nAbility to:\n\u2212 Research, understand, and explain information in complex technical manuals, blueprints, legal\ncodes, drawings, and schematics.\n\u2212 Maintain and assist in the development of accurate computerized maintenance records systems\nincluding input on division, department, and or city computer systems.\n\u2212 Adapt to schedule changes as necessary, and willingness to accept \"call-out\" status for\nemergencies.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently travel between worksites including indoor and outdoor locations;\n\u2212 Frequently moving on areas of uneven terrain;\n\u2212 Frequently stationary, mobile, climbing, bending, twisting, stooping;\n\u2212 Occasional lifting up to 50 lbs.;\n\u2212 Operate a computer and other office machinery such as a keyboard, mouse, phone, and fax\nmachine;\n\u2212 Hear and see sufficiently to respond quickly in a noisy fast-paced environment while meeting\nmandated safety standards.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting. Occasional exposure to outdoor weather\nconditions. Hazards are infrequent, but may include: dust, moving mechanical equipment parts,\ninadequate lighting, loud noises, adverse weather conditions, and exposure to traffic. Safety\nprecautions are taken into consideration for these hazards, as well as for a variety of daily physical\ndemands including climbing, balancing, stooping, kneeling, crouching, crawling, reaching,\nstanding, pushing, pulling, lifting, and grasping. Possibility of exposure to hostile and offensive\nlanguage from interactions with the public. Occasional operation of a variety of vehicles and\nPWSupervisor-ParkingOperations.doc\nSupervisor \u2013 Parking Operations Page 4\nequipment in the course of performing duties. Travel for professional meetings and to worksite\nlocations is required. This position has moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years post-secondary education in communications, public management, business\nadministration, or related field.\n\u2212 Four years of experience in parking system operations. Experience including meter\nmaintenance, meter programing, citation issuance, abandon vehicle processing, or scoff law\nadministration preferred.\n\u2212 Two years of experience as supervisor and/or lead worker, or equivalent related experience.\n\u2212 Four years of additional relevant experience may substitute for the education requirement.\n\u2212 Experience in a municipal public works department or business administration field preferred.\n\u2212 Additional training and experience in supervision is desirable.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must secure and maintain a valid first aid/CPR card within 6 months of hire.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute (PWI)\nTemplate required within 3 years of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record is required. Candidates\nmust submit three-year driving abstract prior to hire.\n\u2212 Must be capable of responding to emergency call-out within one (1) hour\u2019s time.\nPREPARED BY: M. Olinger REVIEWED BY:\nA. Sullivan Mike Olinger Assistant Director Public Works Operations\nJ. Honga\n8/2022\nREVISED BY: REVIEWED BY:\nEric Johnston Director Public Works\nPWSupervisor-ParkingOperations.doc"}
{"Department": "Public Works", "Job Title Sort": "Parking Services Custodial Maintenance Worker", "Job Title": "Parking Services Custodial Maintenance Worker", "Classification": "Custodial Maintenance Worker 2", "Bargaining Unit": "Union:1937", "Published File Name": "PWParkingSvcCustMaintWrkr.jd.pdf", "SharePoint List ID": "292", "Salary Grade": "105", "pdf_url": "https://cob.org/wp-content/uploads/PWParkingSvcCustMaintWrkr.jd.pdf", "pdf_file": "PWParkingSvcCustMaintWrkr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parking Services Custodial Maintenance Worker UNION:1937\nSG:105\nCLASS TITLE: Custodial Maintenance Worker 2 CS:Y\nFLSA:Y\nDEPARTMENT: Public Works EEO4CODE:SM\nJOB SUMMARY:\nPerforms custodial duties and routine maintenance work on assigned buildings, facilities, downtown\nsidewalks and surface parking lots, and equipment.\nSUPERVISORY RELATIONSHIP:\nReports to assigned supervisor/manager \u2013 Parking Services, Public Works.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains and repairs a variety of heavy duty floor machines such as washers, vacuums and\nbuffers; replaces drive wheels, shafts, gears, valves and electrical switches; oils motors and\ncleans terminals.\n2. Maintains parts and equipment supplies, parts catalogs, MSDS (material safety data sheets)\nand equipment maintenance records.\n3. Performs minor repairs on electrical circuits, steam or waterlines, plumbing fixtures, lights and\npartitions; cleans clogged drains and sewer lines; replaces broken windows and replaces air\nfilters on furnaces.\n4. Cleans and maintains floors, walls, windows, carpets, furniture, chalk boards; cleans and\nsanitizes restrooms/shower rooms and fixtures; empties trash containers; sets up and moves\nfurniture required for special events.\n5. Performs streetscape, parking structure and parking lot maintenance. Cleans and repairs\ntrashcans. Removes graffiti and reports incidents to Police department and supervisor.\n6. Uses power equipment and hand tools such as sweeper, broom, mop, squeegee, buffer,\npolisher and vacuum required for the cleaning and custodial maintenance of parking lots,\nparking structures, floors, walls, carpets, furniture; uses ladders when required in work\nassignments.\n7. Replaces light bulbs, tissue and restroom supplies; replaces light switches and rewires\nlamps or replaces ballasts and tubes on fluorescent light fixtures.\n8. Locks and unlocks buildings and parking lots; secures buildings when not in use by\nchecking for unlocked doors, windows; reports any unauthorized occupants.\nPWParkingSvcCustMaintWrkr2.jd.doc\nParking Services Custodial Maintenance Worker Page 2\n8. Constructs items such as door stops and bookshelves; makes routine repairs to locks, walls,\nceilings; replaces broken windows; cleans and paints surfaces.\n9. May manually or with self-propelled equipment remove snow or debris from parking lots,\nsidewalks, stairs, driveways, entryways. Mows grass. Helps maintain grounds.\n10. Provides technical guidance and communicates work assignments to lower classified\nemployees, temporary labor and community service labor. Makes recommendations regarding\nselection of temporary and community service labor and completes appropriate paperwork for\nsupervisory review.\n11. May operate motorized equipment, cars or light trucks.\n12. Works with merchants on building and on-street projects, as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs duties of class below (Custodial Maintenance Worker 1).\n2. May assist as backup to Parking Systems Security Attendant.\n3. Assists Meter Technician with meter-related projects.\n4. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Knowledge of cleaning methods, supplies and safety practices in janitorial/maintenance work.\n- Ability to perform heavy and demanding physical labor.\n- Ability to work harmoniously with other staff and the general public.\n- Ability to follow written and oral directives including instructions on labels for the proper use of\ncleaning materials. Ability to measure and mix cleaning solutions and paints according to\ndirections.\n- Ability to legibly complete forms and other documents.\n- Ability to perform simple addition, subtraction, multiplication and division.\n- Ability to operate/use a variety of hand or power tools and light equipment.\nWORKING ENVIRONMENT:\nWork is performed primarily in the field, exposing employee to inclement weather and traffic\nhazards. Some travel between locations is involved in the work.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of experience in facilities maintenance work. A six-month building trades\napprenticeship or successful completion of a vocational maintenance program may apply\ntoward satisfying this requirement.\n- One year experience in custodial or housekeeping work.\n- Previous experience in security work preferred.\nPWParkingSvcCustMaintWrkr2.jd.doc\nParking Services Custodial Maintenance Worker Page 3\n- Some knowledge of landscaping and horticulture helpful.\nNECESSARY SPECIAL REQUIREMENT:\n- Valid Washington State driver\u2019s license and good driving record. Candidate must submit three-\nyear driving abstract prior to hire.\n- Requires a police criminal convictions record check prior to hire or placement.\nPREPARED BY: K. Hanowell REVIEWED BY:\n12/81 Clark Williams, Transportation\nand Communications Manager\nREVISED BY: R.Decker/Holt Consulting\n7/00\nL.McGowan-Smith/C.Williams/L.Klemanski Richard E. McKinley, Director\n6/03 Public Works\nPWParkingSvcCustMaintWrkr2.jd.doc"}
{"Department": "Finance", "Job Title Sort": "Parking Services Representative", "Job Title": "Parking Services Representative", "Classification": "Accounting Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "FNParkingServicesRepresentative.jd.pdf", "SharePoint List ID": "470", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/FNParkingServicesRepresentative.jd.pdf", "pdf_file": "FNParkingServicesRepresentative.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parking Services Representative UNION:1937\nSG:107\nCLASS TITLE: Accounting Assistant II CS: E/P\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of skilled bookkeeping and technical clerical duties requiring a high level of\naccuracy, attention to detail and broad knowledge of Parking Services, Police enforcement, Municipal\nCourt and other Finance and City departmental functions, policies and procedures. Work includes\nmaintaining accounts, database management and tracking, complex data entry, and providing\ndetailed customer service to the public and City departments.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Revenue Coordinator. May receive assignments from higher classified staff.\nWorks independently under general supervision and the guidance of local and State laws, City\nordinances, regulations and established methods and practices.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responds to telephone, e-mail and in-person inquiries and complaints from the public and\nother departments based on independent knowledge of parking, enforcement and court\npolicies. Explains internal and interdepartmental policies, procedures and processes within\nscope of authority. Researches and responds to questions regarding billings, adjustments,\ncharges, NSF checks, delinquent accounts and processes citation void requests. Provides\ncorrespondence to customers if parking permits are delinquent and/or invalid.\n2. Maintains service and account records for the City\u2019s parking billing system; prepares invoices,\nmonitors billing, payments, credit, debit, and rates on individual and business accounts to\nassure compliance with ordinances and accounting requirements.\n3. Develops and maintains an accurate parking services database and completes other data entry\nprojects as assigned utilizing complex systems and databases. Enters data, checks for\naccuracy, verifies information and updates or corrects data as needed. Compiles data from a\nvariety of sources and prepares summary reports as directed.\n4. Receipts cash, checks and credit card payments in person, by mail and by telephone. Performs\naccount look-up and provides details to customers. Performs daily closing and balancing of\ncash receipting activity. Using computerized and manual recordkeeping systems, assures\naccurate and reliable reporting of account details.\nFNParkingServicesRepresentative.jd\nParking Services Representative Page 2\n5. Serves as the Finance Department\u2019s functional specialist in the use of the parking billing\nsystem. Monitors and oversees accuracy of data and partners with the system vendor as\nneeded to resolve system issues, ensure optimum functionality and data integrity.\n6. Works closely with staff of the Public Works Department, Parking Enforcement, and Municipal\nCourt; fields questions and concerns regarding City parking facilities and parking zones\n7. Composes, types, edits, and proofs correspondence, forms, reports and letters. Ensures the\nparking services page on the City of Bellingham website is up to date and accurate; initiates\nupdates to rates, policies, maps, contact information and other parking services content as\nneeded. Creates and maintains forms such as application materials, program information\nbrochures and calendars. Proofs materials to ensure proper layout, arrangement, grammatical\ncomposition and inclusion of all pertinent information from the source.\nADDITIONAL WORK PERFORMED:\n1. Acts as backup Cashier for the Finance Department.\n2. Works independently on various projects and other related duties within the scope of the\nclassification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n- General understanding of governmental accounting and auditing practices, including a\nthorough knowledge of double entry bookkeeping practices.\n- Thorough knowledge of office principles and practices and an ability to use standard office\nequipment such as computers, copiers, fax machines, and multi-line electronic digital\nphones systems, etc.\n- Knowledge of various filing systems (hard-copy and computerized) and ability to accurately\nmaintain them.\n- Thorough knowledge of and ability to apply and explain in detail City and departmental\npolicies and procedures governing the range of Parking Services programs.\n- Working knowledge of relevant City, State, Local, and Federal program related codes and\nregulations, policies and procedures.\nSkills:\n- Application of bookkeeping and fundamental accounting principles related to the keeping of\naccount records and the preparation of financial reports.\n- Math skills including the ability to add, subtract, multiply, divide with accuracy.\n- Strong computer skills including data entry/retrieval, spreadsheet applications, databases\nand word processing.\n- Good literacy skills including reading, business and technical composition, knowledge of\nstandard English usage, spelling, punctuating, grammar and letter formatting.\n- Time management skills with ability to prioritize workload for completion in a timely manner\nand meet deadlines.\n- Strong oral communication and interpersonal skills to establish and maintain effective\nworking relationships with diverse groups of people including department staff, public\nofficials, concerned citizens and personnel from other City departments or local agencies.\n- Strong skills in providing customer service to internal and external customers using tact,\ncourtesy and good intent.\nFNParkingServicesRepresentative.jd\nParking Services Representative Page 3\n- Strong skills in organization and planning, problem analysis, decision making, adaptability\nand flexibility.\nAbilities:\n- Ability and willingness to learn new computer applications and techniques.\n- Ability to read, understand laws, ordinances, policies and procedures applicable to the\nscope of work.\n- Ability to communicate effectively, both orally and in writing.\n- Ability to maintain a variety of specialized records and to prepare reports and presentation\nmaterials in appropriate format.\n- Ability to work independently to organize and prioritize work to meet deadlines with a\nminimum amount of supervision.\n- Ability to coordinate, prioritize and complete multiple tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Ability to independently investigate, evaluate and recommend solutions to accounting\nrelated problems.\n- Ability to compile and tabulate statistical data and prepare reports and summaries.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job including:\n- Frequently operating a computer and read a computer screen or typewritten page;\n- Frequently communicate verbally;\n- Move between work sites;\n- Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily at a computer workstation in a busy office environment and includes a\nnormal range of noise and frequent distractions. Work involves working in front of a computer\nterminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A minimum of two (2) years of bookkeeping experience including use of computerized\nfinancial record keeping systems required.\n\u2212 Experience interacting with the public on a frequent basis required.\n\u2212 Cash handling experience including cash register operation and balancing preferred.\n\u2212 Experience performing technical clerical duties preferred.\n\u2212 Proficient in the use of computer software to include: word processing, spreadsheets,\ndatabase and computerized record keeping systems.\n\u2212 Ability to type a minimum of 45 wpm with accuracy required; ability to operate a 10-key\ncalculator or numeric key pad by touch preferred.\n\u2212 Completion of courses in bookkeeping and computerized record keeping software and\nsystems, including spreadsheets preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions and local background\ncheck.\nFNParkingServicesRepresentative.jd\nParking Services Representative Page 4\nPREPARED BY: REVIEWED BY:\nJ. Slick\nA. Sullivan Andrew Asbjornsen\n8/18 Interim Finance Director\nREVISED BY:\nFNParkingServicesRepresentative.jd"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Administrative Secretary", "Job Title": "Parks Administrative Secretary", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "PAAdministrativeSecretary.jd.pdf", "SharePoint List ID": "530", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PAAdministrativeSecretary.jd.pdf", "pdf_file": "PAAdministrativeSecretary.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Administrative Secretary UNION:1937\nSG:110\nCLASS TITLE: Administrative Secretary CS:Y\nFLSA:Y\nDEPARTMENT: Parks & Recreation EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of secretarial and administrative duties to support the Parks & Recreation\nDepartment Administrative, Design and Development, and Recreation Divisions. Provides direct\nsupport to the Parks & Recreation Director, senior managers, professional and related technical staff.\nWork is technical in nature and requires a broad knowledge of City and departmental functions, policies\nand procedures. Handles a variety of general and confidential inquiries from citizens and employees;\nassists in coordinating responses. Serves as administrative support for various boards and committees.\nSUPERVISORY RELATIONSHIPS:\nReports to the Parks Administrative Coordinator. Receives assignments from and maintains close\nworking relationships with the Parks & Recreation Director, senior managers, professional and\ntechnical staff. Works independently under general supervision and the guidance of applicable federal,\nstate and local statutes, regulations, City ordinances and codes, and departmental policies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists with maintaining Director's schedule and correspondence; coordinating conferences;\nand making travel arrangements, as required.\n2. Coordinates submittal of City Council Agenda Bills and maintains accurate schedule of\nupcoming City Council items.\n3. Organizes and supports the work and processes of the Parks & Recreation Department's\nprofessional, management and technical staff. Independently conducts major clerical projects,\nincluding proofreading, editing, and creating and maintaining spreadsheets, and prepares and\nposts documents to internal and external websites. Provides assistance to the public and other\nemployees on technical information based on Parks & Recreation policies and procedures.\n4. Responds to a variety of inquiries, complaints, and correspondence from the public, other\nagencies, City staff, and elected officials. Reviews, proofreads and edits documents such as\npublic relations and educational materials, contracts, legal documents and descriptions, grant\napplications, brochures and correspondence. Composes detailed letters, templates, transmittals\nand reports independently or with brief direction from professional staff in accordance with\nestablished procedures and legal requirements. Provides administrative support in updating\ncomprehensive master plans. Reviews contracts for completeness; utilizing databases, routes\nfor signatures and tracks for final distribution.\n5. Serves as clerical and administrative support for various boards and committees including the\nParks and Recreation Advisory Board and Greenways Advisory Committee. Prepares public\nnotices, agenda and supporting materials; takes and transcribes minutes from notes or recorded\nParks and Recreation Administrative Secretary Page 2\ntapes; prepares and distributes final minutes and reports; maintains files; conducts follow-up\nassignments as necessary.\n6. Schedules appointments for professional, management and technical staff; arranges and\ncoordinates meetings for boards and commissions. Keeps those served informed of itineraries\nand appointments. Arranges for in-house staff training presented via the Internet (webcasts).\n7. Responsible for the security and administration of cash and receipts for the Parks\nAdministration Division, including petty cash. Oversees receiving, receipting and reconciliation\nof petty cash.\n8. Performs various accounting support functions for the Division including coding and approving\ninvoices, processing accounts payable, accounts receivable, reconciling vendor accounts,\ninitiating and adjusting journal entries and creating invoices.\n9. Coordinates and implements records management for the Division including data entry/retrieval,\nmaintenance of office file systems and forms. Processes project service requests; maintains\ndepartmental project index. Oversees retention of department files for projects during the one-\nyear maintenance period, including preparation of records for archives, tracking record locations\nand eventual transmittal to the repository or Records Center according to Local Government\nCommon Records Retention Schedule. Maintains computerized recordkeeping system.\n10. Serves as custodian for purchasing cards and is responsible for monthly reconciliations\nensuring proper backup, coding and approval. Inventories surplus equipment; is Asset\nCustodian for theft-sensitive resources and equipment.\nADDITIONAL WORK PERFORMED:\n1. Provides back-up assistance to the Office Assistant II, including receptionist duties, customer\nservice, answering multi-line phones, responding to inquiries, routing calls and opening and\nclosing the office. Enters program and facility reservation information into computerized\nsoftware system using established City revenue codes. Acts as cashier. Registers, receives,\nand enters payments into computerized record keeping system. Provides customer refunds,\ncredits and transfers according to Department Policy. Generates reports as requested. Assists\nwith troubleshooting and resolving reservation software issues. Enters work orders in\nmaintenance management system.\n2. Provides back-up assistance for timesheets; receives, reviews, corrects errors and enters\ntimesheets. Generates reports, creates payroll appointments for new hires and employee status\nchanges. Trains staff on electronic timesheet entry and assists with troubleshooting errors.\n3. May assist with departmental budget tracking and compilation of data for various reports.\n4. Performs other duties within the scope of the job classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Thorough knowledge of secretarial and clerical principles and practices.\n\u2013 Purpose, practices, and policies of the Parks & Recreation Department, including the\noperational relationships between City departments, other governmental agencies and\ncommunity groups and agencies.\nPKAdminSec.jd.doc\nParks and Recreation Administrative Secretary Page 3\n\u2013 Government office procedures and policies.\n\u2212 Knowledge of parliamentary procedures, rules governing public meetings and public disclosure\nguidelines.\n\u2212 Basic math including the ability to add, subtract, multiply and divide accurately.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Strong customer service and communication skills to work with a variety of citizens and\npersonnel using tact, courtesy and good judgment.\n- Strong skills in organization and planning, problem analysis, decision making, adaptability, and\nflexibility.\n- Strong literacy skills including reading, writing, knowledge of standard and business English\nusage, punctuation, spelling, grammar, and formatting.\n- Use of computerized information systems, word processing, spreadsheet, database,\ncomputerized recordkeeping and file management applications including Microsoft Office.\n- Transcription of spoken/dictated/taped material and preparation of summary meeting minutes.\n- Creating, maintaining and working with files and manual and computerized recordkeeping\nsystems.\nAbility to:\n- Work independently to carry out the responsibilities of the position.\n- Ability and willingness to learn new computer applications.\n- Operate a 10-key calculator with accuracy\n\u2212 Perform as a lead worker and prioritize, delegate and review work assignments of office\nassistant(s), including ability to give written and oral instructions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting and\nworking in front of a computer terminal for extended periods of time. Occasional evening work may be\nrequired due to attendance at various board and/or committee meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three (3) years recent administrative or secretarial experience.\n\u2212 One year post-secondary vocational or college training.\n\u2212 Bookkeeping experience and/or training.\n\u2212 Proficient in the use of computerized information systems: word processing, spreadsheets,\ncomputerized recordkeeping and file management applications including Microsoft Office\nrequired.\n\u2212 Keyboarding at 60 wpm. NET required.\nPKAdminSec.jd.doc\nParks and Recreation Administrative Secretary Page 4\n\u2212 Municipal or other government experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a Washington State Adult/Child Abuse records check,\ncriminal conviction and local background check.\n\u2212 Ability to work evenings occasionally due to attendance at various board and/or committee\nmeetings.\nPREPARED BY: REVIEWED BY:\nNicole Oliver\nN. Oliver Parks & Recreation Director\nE. Weinberg\n03/21\nPKAdminSec.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks and Recreation Accounting Technician", "Job Title": "Parks and Recreation Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PAParksRecreationAccountingTech.jd.pdf", "SharePoint List ID": "199", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PAParksRecreationAccountingTech.jd.pdf", "pdf_file": "PAParksRecreationAccountingTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks and Recreation Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of accounting support and financial record keeping duties for multiple budgetary\nprograms within the Parks and Recreation Department. Provides accounting support to Parks\nmanagement staff. Prepares and maintains departmental budget documents and records. Prepares\nfinancial reports and data to support department operations. Maintains accounts, performs\nreconciliation and initiates journal entries. Processes accounts payable and accounts receivable;\nreconciles payments and prepares deposits. Serves as liaison with Finance Department staff and main\npoint of contact for the Parks Department for financial systems. Independently carries out special\nprojects and technical research.\nSUPERVISORY RELATIONSHIP:\nReports to and receives direction from the Parks and Recreation Administrative Coordinator and other\nmanagement staff. Works independently under general supervision and the guidance of applicable\nfederal, state and local laws and City and departmental policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists the Parks and Recreation Director and other management staff in budget preparation\nand maintenance. Compiles budget information, enters data into the budgeting system and\nprepares reports and presentation materials. Analyzes budget reports and reconciles with\ndepartmental records; monitors revenues and expenditures, reconciles program budget report,\nand processes budget transfers, changes and journal entries.\n2. Reviews Parks Department daily cash, check, and credit card transactions. Prepares deposit\npaperwork and ensures delivery to the Finance Department. Audits cashier transactions such as\ncancellations, discount coupons, adjustments to price of admission, passes, and certificates to\nensure compliance with policies and procedures. Prepares related financial reports, performs\nrevenue and tax reconciliation of accounts in Parks Point of Sale and Finance Enterprise\nsystems, adjusts G/L coding and posts adjusting journal entries as needed. Processes customer\nrefunds, reviews special requests, scholarships, and membership extensions. Works with\nFinance Department to develop and implement appropriate internal financial controls.\n3. Processes accounts payable and accounts receivable for the Administrative and Recreation\nDivisions utilizing appropriate BARS code, UAC, or JL code. Verifies accuracy of invoices,\nprocesses purchase order payments and uploads appropriate documentation. Reviews and\nreconciles fee adjustment reports and accounts receivable. Maintains and reconciles credit card\nreceipts. Prepares and processes requisitions, pay files, contracts and task orders.\n4. Serves as primary point of contact for the Parks and Recreation Department in the use of\nfinancial systems and databases. Coordinates with Finance Department and Information\nPAParksRecreationAccountingTech.jd.docx\nParks & Recreation Accounting Technician Page 2\nTechnology Services Department staff to implement new processes, procedures and protocols,\nresolve issues and meet goals.\n5. Analyzes departmental accounting processes, procedures and systems; recommends and\nimplements process improvements to meet accounting requirements, goals and objectives.\n6. Prepares a variety of financial reports and reviews for proper coding. Makes coding adjustments\nand initiates journal entries in the finance enterprise system as necessary. Reviews monthly\nremaining balance reports. Researches any anomalies, making corrections as necessary.\n7. Prepares expenditure and balance reports for revenue funds reflecting department bonds and\nlevies. Imports Park Impact Fee collection data to database to track expenditure by\nneighborhood. Checks Park Impact Fee collection data for accuracy and requests corrections.\n8. Under the direction of the Administrative Coordinator, reviews and interprets various contracts\nand leases. Tracks and calculates lease payments, increases and taxes. Monitors invoices for\ncompliance with contracts.\n9. Identifies and resolves billing, payment, delinquent accounts and refunding issues. Gathers data\nfrom various systems and resources and coordinates with customers and other City staff to\nensure resolution.\n10. Prepares monthly reports, maintains statistical information and provides analysis for\nmanagement review.\nADDITIONAL WORK PERFORMED:\n1. Serves as Department contact during the State audit. Provides information and documentation\nto State Auditors as requested.\n2. Provides general administrative and clerical support on an as needed basis, including\nanswering phones and interacting with the public to process payments, registrations and\ndonations.\n3. Performs related duties as assigned within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 A thorough knowledge of double entry bookkeeping practices, accounting principles, BARS\nmanual and office procedures.\n\u2212 General knowledge of governmental accounting and auditing practices.\n\u2212 A working knowledge of Department operations and procedures; pertinent federal, state and\nlocal regulations including procurement requirements for public agencies.\n\u2212 Knowledge of modern office methods and ability to operate standard office equipment, such as\ncalculator, electronic phone systems, computers.\n\u2212 Knowledge of various filing systems (hard-copy and computerized) and ability to accurately\nmaintain them.\nPAParksRecreationAccountingTech.jd.docx\nParks & Recreation Accounting Technician Page 3\n\u2212 Skill in the application of bookkeeping and fundamental accounting principles to the keeping of\naccount records and the preparation of financial reports.\n\u2212 Basic math skills including the ability to add, subtract, multiple, divide with accuracy.\n\u2212 Strong computer skills including data entry/retrieval, spreadsheet applications, databases and\nword processing. Ability and willingness to learn new applications and techniques.\n\u2212 Ability to read, understand laws, ordinances, policies and procedures applicable to scope of\nwork.\n\u2212 Ability to communicate effectively, both orally and in writing.\n\u2212 Ability to maintain a variety of specialized records and to prepare reports and presentation\nmaterials in appropriate format.\n\u2212 Ability to work independently to organize and prioritize work to meet deadlines with a minimum\nof supervision.\n\u2212 Ability to coordinate, prioritize and complete multiple tasks simultaneously while maintaining\naccuracy and attention to detail.\n\u2212 Ability to work with frequent interruptions.\n\u2212 Ability to independently investigate, evaluate and recommend solutions to accounting- related\nproblems.\n\u2212 Ability to compile and tabulate statistical data and prepare reports and summaries.\n\u2212 Working knowledge of computerized accounting, electronic spreadsheets.\n\u2212 Ability to apply standard business English usage, spelling, grammar and punctuation.\n\u2212 Ability to establish and maintain effective working relationships with employees and other\nagencies and the public.\n\u2212 Ability and willingness to make recommendations to improve routines and procedures related to\nassignments.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse\nand phone;\n\u2212 Frequently communicate with City staff and the public;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed at a computer workstation in a low-risk business office setting.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college or vocational course work in accounting, business or related area required.\n\u2212 Two years of computerized bookkeeping/accounting support and financial record-keeping\nexperience with a business or public entity required.\n\u2212 Demonstrated proficiency in the use of computer accounting systems, spreadsheet applications\nand word processing required.\n\u2212 Experience working with the State of Washington Budgeting, Accounting and Revenue System\n(BARS) preferred.\n\u2212 A combination of experience and education which provides the applicant with the knowledge,\nskills, and abilities necessary to perform the job will be considered.\nPAParksRecreationAccountingTech.jd.docx\nParks & Recreation Accounting Technician Page 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check and child and adult abuse\nrecords check.\nPREPARED BY: D. Smith 10/21 REVIEWED BY:\n8/00 Nicole Oliver\nDirector, Parks and Recreation\nREVISED BY: J. Spear\n08/00\nL. Hill, P. Leuthold, J. Moore\n8/02\nL. Hill, L. Bryson, J. Spear\n11/06\nE. Haveman, A. Rowlson\n8/10\nA.Sullivan\n5/22\nPAParksRecreationAccountingTech.jd.docx"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks And Recreation Administrative Coordinator", "Job Title": "Parks And Recreation Administrative Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAParksandRecAdminCoordinator.jd.pdf", "SharePoint List ID": "195", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAParksandRecAdminCoordinator.jd.pdf", "pdf_file": "PAParksandRecAdminCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks and Recreation Administrative Coordinator UNION: 231\nSG: 5\nDEPARTMENT: Parks and Recreation CS: N\nFLSA: N\nEEO4CODE: AS\nJOB SUMMARY:\nPlans, develops, implements and supervises the Administrative Program of the Parks and Recreation\nDepartment. Administers and manages contracts and grants, participates in short- and long-range\nplanning and develops, recommends and implements department policies and procedures. Coordinates\nand supervises the work of office support staff to carry out program objectives. Serves as a member of\nthe Department's management team. Provides project coordination and support for the Department\nDirector, including department budget preparation. Serves as department liaison with diverse external\ncommunity organizations and internal City stakeholder committees and policy-makers. Serves as staff\ncoordinator for the Parks and Recreation Advisory Board and other advisory boards and committees as\nassigned. Performs confidential personnel functions for the Department. Position requires a high\ndegree of professionalism, confidentiality and discretion.\nSUPERVISORY RELATIONSHIP:\nReports directly to Parks and Recreation Director. Supervises administrative support personnel,\nincluding Reception/Registration/Reservation Clerks, Parks Accounting Clerk and temporary personnel.\nWork is performed under general supervision and the guidance of City and Departmental policies and\nprocedures and State and Federal laws and City ordinances and codes.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages the Administrative Program of the Parks and Recreation Department. Establishes\ndepartmental standards for administrative functions and implements improvements to systems\nand procedures. Participates in short- and long-range planning to develop department projects\nand priorities. Plans, organizes, assigns and supervises activities of office and administrative\nsupport staff. Establishes policy and procedures for program area including the department\nScholarship Program, setting program and facility fees and authorizing refunds.\n2. Manages the Grant and Contracts Program of the Parks and Recreation Department. Oversees\ndepartment grants including capital project and work study grant application and administration.\nNegotiates, prepares and manages contracts for lease agreements, facility use agreements,\nlicenses, programs and services including requests for proposals, scopes of work, compiling\nand maintaining data, analyzing market value and costs, monitoring compliance and/or\nprogress, preparing reports and providing recommendations.\n3. Oversees cooperative programs with the public and external agencies including the Community\nGarden Program and the Bellingham School District Interlocal Agreement. Establishes policy\nand procedures for program area, negotiates cooperative agreements, analyzes program\nrevenue and expense, monitors for compliance, prepares reports and provides\nrecommendations.\nPAParksandRecAdminCoordinator.jd.doc\nParks and Recreation Administrative Coordinator Page 2\n4. Prepares the annual budget for the Administrative Division of the Parks and Recreation\nDepartment and presents it to the Director. Manages expenditures of Administrative Division\nfunds in accordance with budget appropriations as approved by the City Council. Assists in the\npreparation of other Parks and Recreation Department Division budgets. Monitors department-\nwide budget and makes recommendations on expenditure and cost savings.\n5. Makes recommendations on department policy and develops and implements procedure for\nprogram areas. Provides guidance to department-wide staff on issues related to policy and\nprocedures. Serves as department stakeholder on various inter-departmental City workgroups\nto participate in the selection and/or implementation of Citywide systems and procedures.\n6. Serves as staff coordinator for the Parks and Recreation Advisory Board and other boards as\nassigned; develops process and procedures for Board; organizes materials on all business\nmatters; prepares agenda; initiates and composes correspondence, reports, Board\nrecommendations and meeting minutes; conducts follow-up assignments, as necessary.\n7. Provides project coordination and support for the Parks & Recreation Director and Department\nManagers. Prepares departmental reports, planning documents, applications, media releases,\nweb content and presentations. Researches and prepares a variety of correspondence,\npresentations to internal and external audiences, brochures, handouts and educational\nmaterials. Responds to a variety of inquiries, complaints, correspondence and messages from\nthe public, other agencies, City staff and elected officials. Maintains Director's schedule;\ncoordinates meetings and conferences; makes travel arrangements as required.\n8. Oversees the administration of the Recreation software system for the Parks and Recreation\nDepartment. Makes/authorizes improvements to the software system to better support\nDepartment needs. Manages activities in program maintenance, program registration, facility\nbooking, point of sale and revenue reconciliation. Authorizes account adjustments, refunds and\nscholarships. Serves as department coordinator with the Information Technology Services\nDepartment for software selection and implementation and main point of contact with system\nvendor for ongoing maintenance and system support. Serves as department coordinator with\nthe Finance Department and the State auditor to ensure compliance with City policy and State\naudit regulations. Coordinates training for staff as needed on use of the system.\n9. Coordinates with the Human Resources Department for hiring, payroll and personnel activities.\nOversees employee selection and payroll processes for multiple divisions of the Parks and\nRecreation Department. Maintains confidential personnel files. Through assigned staff,\nmaintains and processes payroll records, maintains organizational charts, job descriptions and\nprocedure documentation.\n10. Assigns, supervises, trains and evaluates work of assigned clerical, customer service or other\nsupport staff. Conducts performance evaluations to guide the development of employees and\nprovide a record of performance. Participates in the selection of new employees and provides\ninitial orientation for staff. Applies labor agreements and personnel policies. Develops\nperformance standards and monitors performance. Makes recommendations, and implements\nemployment actions, including discipline with department head approval.\n11. Serves as Records Management Officer; directs the work of assigned staff to organize, update,\nmaintain, purge and archive files, records and other documents in compliance with City's\nrecords management schedule. Maintains confidential records for the Department and\ndetermines the appropriate release of records and information. This may include the\nDepartment\u2019s personnel records as well as information specific to the Department.\nPAParksandRecAdminCoordinator.jd.doc\nParks and Recreation Administrative Coordinator Page 3\nADDITIONAL WORK PERFORMED:\n1. Serves as department web content manager; responsible for drafting and posting program and\nproject content to the City's website and the department Facebook page.\n2. Determines need for and inventory of office supplies and equipment; responsible for purchasing.\n3. Serves as equipment custodian (using asset tag system) of Parks and Recreation offices,\nensuring proper identification and record of equipment location.\n4. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The principles, methods and legal requirements of contract preparation, negotiation and\nadministration.\n\u2212 Bookkeeping and accounting principles, budgetary and financial concepts sufficient to serve in\nbudget preparation and monitoring, oversight of department purchasing, accounts payable,\naccounts receivable and grant preparation and monitoring.\n\u2212 Office management principles and procedures and the department's purpose, functions and\npractices.\n\u2212 The purpose, function and practices of the City and Department including the operational\nrelationships between City departments, other governmental agencies and community groups\nand agencies.\n\u2212 Department and City policies and procedures and ability to apply and explain them in detail, as\nwell as draft and implement new policies and procedures.\nSkill in:\n\u2212 Excellent oral and written communication skills.\n\u2212 Working well with public, external agencies and City staff using courtesy, tact and good\njudgment.\n\u2212 Working effectively as part of a team.\n\u2212 Using software including word processing, spreadsheets, database management, web\napplications and Department specific applications (Active System).\n\u2212 Project research, analysis, planning, coordination and implementation skills.\n\u2212 Planning, organizing, problem-solving and decision-making including flexibility and adaptability.\nAbility to:\n\u2212 Provide direction and supervise other staff member(s).\n\u2212 Work well under deadlines, pressure and heavy workload.\n\u2212 Interpret and apply laws, analyze issues and formulate suggestions for compliance; organize\nfacts, arguments and conclusions in clear and logical sequence.\n\u2212 Conduct self with poise and impartiality, persuasively seek settlement to disputes and work with\ndiverse populations.\n\u2212 Work independently to carry out position responsibilities.\n\u2212 Maintain confidentiality of documents and sensitive communications.\n\u2212 Maintain consistent and punctual attendance\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Perform the physical essential functions of the job, including:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\nPAParksandRecAdminCoordinator.jd.doc\nParks and Recreation Administrative Coordinator Page 4\n\u2212 fine finger dexterity to manipulate a computer keyboard and mouse;\n\u2212 lift and move objects weighing up to 35 lbs occasionally.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors in an office setting with considerable public contact and visibility, as\nwell as extensive periods of time sitting or standing. Environment includes a normal range of noise and\nother distractions with low everyday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in public administration, business administration or a related field.\n\u2212 Three years of experience in program administration, including planning, developing and\nimplementing program policy and procedure and establishing standards for administrative\nfunctions.\n\u2212 Two years of experience coordinating and managing a complex office environment including\nsupervisory responsibilities.\n\u2212 One year of experience providing first line administration and support of a computer system,\nexperience in system implementation preferred.\n\u2212 Strong computer skills in word processing, data management, spreadsheet and related\napplications.\n\u2212 Municipal or other public sector experience preferred.\n\u2212 Familiarity with parks and recreation terms and standards preferred.\n\u2212 Experience with the following preferred:\n\u2212 Budgeting and fiscal management in a municipal or public sector environment\n\u2212 Contract development, administration and compliance\n\u2212 Writing and managing grants\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass a police background check, to include a Washington State Child and Vulnerable\nAdult check and criminal conviction check, prior to hire.\n\u2212 Willingness to work some evenings and early mornings.\nPREPARED BY: Hill/Spear/Klemanski REVIEWED BY:\nJoint Classification Committee James King\n12/02 Parks and Recreation Director\nREVISED BY: Hill/Spear\n4/06\nPAParksandRecAdminCoordinator.jd.doc\nParks and Recreation Administrative Coordinator Page 5\nHill/Spear\n3/07\nHaveman/King\nSullivan\n11/14\nPAParksandRecAdminCoordinator.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks and Recreation Director", "Job Title": "Parks and Recreation Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PAParksandRecreationDirector.jd.pdf", "SharePoint List ID": "197", "Salary Grade": "E-DH-C", "pdf_url": "https://cob.org/wp-content/uploads/PAParksandRecreationDirector.jd.pdf", "pdf_file": "PAParksandRecreationDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks and Recreation Director E-PLAN\nSG:E-DH-C\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides leadership, direction, and general administrative oversight to the Parks and Recreation\nDepartment and employees responsible for the development, maintenance and operation of the City\npark system grounds and structures, preservation of open spaces and scenic environments and the\nprovision of leisure activities and services to citizens of all ages. Work involves significant community\nengagement and public involvement with elected officials, other policy makers, and citizens. Serving as\na member of the City\u2019s senior management team, collaborates with the Executive and other City\ndepartments on strategy and policy to ensure that the City\u2019s mission and core values are incorporated\ninto operational activities and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Work is performed under general guidance and direction and according to City\npolicies, procedures and various State and federal regulations. Supervises staff directly, or through\nassigned managers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Management: Plans, organizes, directs, controls, and evaluates the work of the Parks\nand Recreation Department. Oversees the management of the day-to-day administration of the\nDepartment, including budget, capital projects, on-going maintenance, recreation, stewardship\nand development of assets, personnel and labor relations, and customer service activities.\n2. Strategic Planning: Works with advisory boards, elected officials and other agencies to develop\nmaster plans and long-range plans for the acquisition, development and maintenance of City\nparks and recreational facilities. Facilitates and promotes ongoing research into new\napproaches and trends and recommends implementation of programs to assist elected officials\nand their community plan for the future.\n3. Policy Development: Develops, recommends, and oversees the administration of Parks and\nRecreation Department policies and guidelines. Maintains currency of policies and practices\nwithin the organizational needs of the City as well as with applicable federal and State laws and\nCity Charter.\n4. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and team work. Directly or\nthrough managers, appoints, supervises, provides for training and performance evaluation and\ndevelopment, and ensures accountability of Department employees. Establishes and maintains\na working environment conducive to positive morale, quality services, and innovation. Provides\nfor the training in, promotion of, and accountability for safe work practices and working\nconditions for employees. Ensures compliance with labor agreements and with City-wide and\nDepartment policies and state and federal laws and regulations.\nParks & Recreation Director Page 2\n5. Program Development and Project Management: Oversees all Parks and Recreation programs\nand projects for the City. Coordinates programs and activities of the Department with other City\ndepartments, local and regional agencies, and citizen groups to ensure that programs and\nactivities are in place to meet the needs of all segments of the community. Participates directly\nin the planning and development of significant projects such as those involving multiple\njurisdictions and long-term implementation and ensures these are consistent with the City\u2019s\ngoals and objectives. Facilitates and promotes ongoing research into new approaches,\ntechnologies and trends, and recommends implementation of programs and equipment to help\nthe Department achieve its objectives more efficiently.\n6. Fiscal and Business Management: Ensures the financial well-being of the Department by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budget and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the Department including management of grants and\naccessing federal and State funding sources. Ensures the efficient and economical use of\ndepartmental funds, manpower, materials, facilities and time. Ensures effective execution of\nenterprise fund cost center within the department.\n7. Citizen Involvement and Communications: Directs planning and presentation of public\ninvolvement programs for neighborhoods, businesses, and other community groups. Provides\nfor staff support of the Parks Advisory Board, Greenway Advisory Committee, and other parks-\nrelated citizen groups, coordinating work plans and staff assignments to facilitate efficient and\nmeaningful public involvement and policy direction. Provides for City-wide citizen\ncommunication programs to disseminate information on Parks and Recreation projects and\nprocesses and conservation of assets.\n8. Senior Management Team: Provides information and advice to the Mayor and City Council on\nstrategic planning and accomplishment of City goals and objectives. Participates in\norganization-wide strategic planning. Coordinates the Department's activities with those of other\nCity departments and offices to ensure a consistent approach towards common projects and\ninterests and the cost-effective delivery of services.\n9. Environmental Stewardship: Under policy direction from the Mayor and Council, responsible for\nthe protection of the City\u2019s park lands and facilities. Promotes and develops effective facilities\nand systems to maximize the public\u2019s enjoyment and use of park lands in harmony with\nenvironmental protection and stewardship. Works under applicable federal and State regulation\nand protection measures for protection of natural resources such as streams and forestland.\nRepresents the City before regulatory agencies which interface with the work of the Department.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practice of general business management and of municipal parks and recreation\nadministration processes and management.\n\u2212 Parks and Recreation Department work and operations, stewardship and maintenance of park\nlands, facilities, and community infrastructure.\n\u2212 City legislative processes, fiscal and budget management processes, and applicable\nadministrative policies and procedures.\nParks & Recreation Director Page 3\n\u2212 Current departmental and related city issues and stakeholders (both internal and external),\nincluding other governmental legislative and agency processes, neighborhoods, and institutions.\n\u2212 Applicable federal, State, and local laws and regulations, including development regulations,\naffecting the work of the Department.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, other departments, elected officials, the media, and the public.\n\u2212 Highly effective team-building and leadership skills including consensus-building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Problem analysis and decision making, adaptability/flexibility, and stress tolerance in a highly\nvisible public environment.\n\u2212 Excellent strategic planning, organizing, and time management skills.\n\u2212 Excellent written and verbal communications skills including public presentation skills.\nAbility to:\n\u2212 Manage by objective and facilitate achievement of City\u2019s legacies and performance metrics.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Quickly grasp and manage complex and technical issues in a fast-paced environment and in a\ncontext of inter-related issues, systems, projects, and strategies.\n\u2212 Interpret, explain, and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Articulate the Department\u2019s goals and work in an understandable and appropriate manner for\nthe particular audience or individual.\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the Parks and Recreation function.\n\u2212 Identify the Department's future direction in response to changing community needs, and to\ndevelop, implement, and monitor appropriate plans, schedules, and action steps.\n\u2212 Work independently under general policy and strategic guidance.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally traverse on uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions with extensive work at a\ncomputer workstation and site visits to various City and community facilities, both outdoors and indoors.\nMay be exposed to highly stressful situations and individuals who are irate or hostile; may be subject to\nlong hours due to attendance at City Council and Committee meetings and other responsibilities\nrequired at this executive level. Flexibility to work evening and weekend hours and occasional overnight\ntravel to conferences and training sessions required. This is a sedentary position with minimal physical\nexertion requirements.\nParks & Recreation Director Page 4\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in parks and recreation, public administration, program management or a\nrelated field. Master\u2019s degree is preferred.\n\u2212 Five years progressively responsible experience in parks and recreation administration including\nthree years in a senior management position.\n\u2212 Experience working in a unionized environment preferred.\n\u2212 Designation as a Certified Parks and Recreation Professional (CPRP) desired.\n\u2212 Preferred qualifications include a significant record of:\n\u2212 Responsibility for general fiscal management, grants procurement, capital budget\nmanagement, and strategic planning.\n\u2212 Experience in a community with active citizen involvement and experiencing significant\ngrowth.\n\u2212 Effective work with elected officials, advisory boards, community and environmental\ngroups.\n\u2212 Within an ethical framework, exhibiting creativity and innovation in programs and\nprocesses.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the position will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: 1/77 REVIEWED BY:\nDan Pike\nMayor\nREVISED BY: B. Elmendorf\nK. Hanowell\n5/86\nK. Hanowell for R.M.A.\n1/06\nL. Bryson\nD. Webster\n4/11"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks and Recreation Office Assistant", "Job Title": "Parks and Recreation Office Assistant", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PAParksandRecreationOfficeAssistant.pdf", "SharePoint List ID": "473", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PAParksandRecreationOfficeAssistant.pdf", "pdf_file": "PAParksandRecreationOfficeAssistant.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks & Recreation Office Assistant UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Parks & Recreation EEO4CODE|SOC:AS|43-9061\nJOB SUMMARY:\nThe Parks & Recreation Office Assistant provides clerical support to the Department. Work includes\nserving as the receptionist, utilizing a multi-line phone system, responding and/or directing citizen calls,\nproviding department information to the public, processing registrations and acting as a cashier.\nPerforms a variety of detailed clerical and support tasks utilizing computerized systems including:\npreparing correspondence, forms, reports, mail merges and developing departmental promotional\nmaterials. Performs basic web editing, data entry, posting, scanning and uploading documents and\ncorrecting broken links on the City\u2019s public and internal web sites and social media. Assists with\nresponding to information requests, records requests, maintaining manual and electronic records and\nrecords retention. Supports accounting functions including data entry tasks for payroll/timekeeping,\naccounts payable functions and generates reports. Works on special projects and performs other duties\nas assigned.\nSUPERVISORY RELATIONSHIP:\nReports to, receives general direction from and has work reviewed by the Parks & Recreation\nAdministrative Coordinator. May provide occasional direction to extra labor employees, work study\nstudents or volunteers. Work is performed independently under the guidance of State, City and\nDepartment policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides clerical support as assigned: utilizes Outlook, Word, Excel, PowerPoint and Publisher\nto produce routine departmental correspondence, including letters, forms, departmental memos,\nreports, meeting notes, program flyers, park brochures, event posters and other Department\npromotional materials.\n2. Assists with maintaining a variety of records for department including customer information,\nscholarship applications, facility and program information, registration paperwork, department\ntimekeeping information, accounting reports, etc. Uses both manual and electronic record\nkeeping systems including online registration system, Teams, Onedrive, SharePoint,\nspreadsheets, copiers and scanners. Assists staff and public with record retrieval and\ndepartment public disclosure requests. Maintains department files, scans records, prepares\nrecords for archiving, creates transmittal sheets and arranges transmittal of records to Records\nCenter for storage and/or destruction. Updates Park and employee information; orders and\nmaintains supply of Park Department informational handouts.\n3. Enters new recreation programs and facility reservation information into computerized software\nsystem using the established City revenue codes. Receipts all program registration and facility\nbooking revenues into the computerized record keeping system. Generates booking\nconfirmations and permits as required.\nParks&RecreationOfficeAssistant.docx\nReception/Registration/Reservation Clerk Page 2\n4. Assists in updating and maintaining the Parks and Recreation Department Web pages and\nsocial media sites including basic web editing, data entry, scanning and uploading documents\nand correcting broken links.\n5. Assists with data entry of paper timesheets for payroll/timekeeping, runs and prints\npreprogrammed accounts payable reports. Supports monthly purchasing card receipt entries.\n6. Serves as Department receptionist: answers telephone, in-person, electronic and standard mail\ninquiries regarding Parks and Recreation services, programs and capital projects; refers\ninquiries and/or records and delivers messages to appropriate staff; opens, sorts and distributes\nmail, logs checks on check log.\n7. Registers and receives payments from participants in sports and enrichment programs and is\nresponsible for keeping complete and accurate registration information. Enters payments in a\ncomputerized record keeping system. Requests refunds, credits, and transfers. Sets up and\nmonitors special payment plans. Generates class rosters as requested. Assists with cashiering\nat recreational activities that occur after routine business hours or at the Arne Hanna Aquatic\nfacility.\n8. Reserves Parks facilities, athletic fields, and community gardens as requested: answers\ninquiries regarding fees, facilities and reservation requirements; processes reservations\npaperwork and records pertinent information in a computerized recordkeeping system; handles\nfacility key check out/in and maintains related records.\n9. Issues and accounts for facility keys.\n10. Opens and closes Parks Administrative Office each business day; checks and secures as\nappropriate, office equipment, lights, windows and doors; opens/locks safe\nADDITIONAL WORK PERFORMED:\n1. May be assigned to record meeting notes for Open Public meetings such as Greenways, Park\nBoard, and the Sehome Hill Arboretum Board of Governors, or as requested by the supervisor.\nMeetings may take place before or after routine business hours.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Knowledge of and ability to apply and explain Department's purpose, policies, procedures,\nfunctions and practices.\n\u2013 Knowledge of standard English usage, spelling, punctuation, grammar and letter format.\n\u2013 Knowledge of various filing systems and ability to accurately maintain them.\nSkill in:\n\u2013 Strong computer skills including word processing, data entry/retrieval, spreadsheet applications,\nWeb software applications and recordkeeping. Ability and willingness to learn new applications\nand techniques.\n\u2013 Demonstrated oral and written communication skills, interpersonal sensitivity and problem-\nsolving skills for interacting with a diverse population including co-workers, program participants\nand the general public.\nParks&RecreationOfficeAssistant.docx\nReception/Registration/Reservation Clerk Page 3\nAbility to:\n\u2013 Add, subtract, multiply, and divide with accuracy.\n\u2013 Communicate effectively utilizing demonstrated interpersonal skills, courtesy, tact and good\njudgement.\n\u2013 Use a variety of office equipment, including computer, typewriter, multi-line electronic digital\nphone system, 2-way radio systems, copier, fax, etc.\n\u2013 Follow written and oral instructions; ability to prioritize and timely complete own workload while\nfunctioning as a member of a team.\n\u2013 Handle several tasks simultaneously while maintaining accuracy and attention to detail in an\nenvironment of frequent interruptions, fluctuating workloads and changing priorities.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job including:\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally lift up to 20lbs. for office supplies.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting in an open concept clerical station. Environment\nincludes a normal range of noise and other distractions with very low everyday risks working around\nstandard office equipment. Work involves frequent public interactions; possibility of exposure to hostile\nand offensive language.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of two years responsible clerical experience in a busy office including\nreceptionist and extensive public contact duties required.\n\u2212 Typing at 45 WPM net required.\n\u2212 Intermediate utilization of computer software, including data entry/retrieval, spreadsheets,\nword processing and files maintenance required.\n\u2212 Cashiering/money handling experience required.\n\u2212 Data base management experience preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\nPREPARED BY: Jody Mason REVIEWED BY:\nKathryn Hanowell Nicole Oliver\nParks and Recreation Director\nREVISED BY: Kerry Sicktich\n3/87\nJudy Spear\nDarlene McLeod\n3/94\nParks&RecreationOfficeAssistant.docx\nReception/Registration/Reservation Clerk Page 4\nJudy Spear\nLynne Hill\n11/00\nJudy Spear\nLynne Hill\n7/04\nJudy Spear\nLynne Hill\n4/06\nDarla Smith\nRyan Delker\n11/18\nCaryn Regimbal\nJ. Honga\n5/24\nCOMMISSION ALLOCATION: April 15, 1987\nParks&RecreationOfficeAssistant.docx"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Contract Accounting Technician", "Job Title": "Parks Contract Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PAParksContractAccountingTech.jd.pdf", "SharePoint List ID": "552", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/PAParksContractAccountingTech.jd.pdf", "pdf_file": "PAParksContractAccountingTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Contract Accounting Technician UNION:1937\nSG:9\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation \u2013 Design and Development EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of accounting support, contract documentation and financial record keeping duties\nfor multiple budgetary programs within the Parks and Recreation Department with a primary focus on\nsupporting the accounting needs of the Design and Development Division. Maintains accounts and\nrecords for multi-year capital projects and financial data related to state and federal grants. Assists in\nresearching applicable laws governing the administration and payment of contractual obligations and\npurchasing requirements.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Parks and Recreation Administrative Coordinator. Works independently\nunder general supervision and the guidance of applicable federal, state and local laws, contractual\nagreements and City and departmental policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works with the Design and Development manager and project managers to monitor capital\nproject funds, grants and budgets under the jurisdiction of the Parks and Recreation\nDepartment.\n2. Develops and maintains project checklists for capital construction projects with multiple funding\nsources. Maintains financial records; tracks and maintains job costing, ensures expenses are\nallocated to the appropriate job ledger codes and initiates journal entries as needed. Tracks\nproject change orders and purchase order balances. Assists in researching and maintaining\ncompliance with complex purchasing and contract requirements such as job order contracting\n(JOC), indefinite quantity, indefinite delivery contracts (IDIQ) and prevailing wage requirements.\n3. Tracks expenditures for grant billing, prepares reports, grant reimbursement requests for funds\nand annual grant accountability worksheets. Ensures completion of appropriate documentation\nfor construction projects. Compiles and maintains data and assists in the preparation of\nquarterly and annual grant reports.\n4. Monitors department project retainage including verifying retainage calculations, coding,\nensuring contractor checklist requirements are obtained and determining active and closed\nprojects. Coordinates with Finance Department to reconcile retainage on a monthly and annual\nbasis.\n5. Prepares adjusting journal entries for capital project related staff labor reimbursement from\nappropriate capital fund.\nPAParksContractAccountingTech.jd.doc\nContract Accounting Technician Page 2\n7. Assists in yearly budget process by compiling capital budget information. Identifies multi-year\nprojects for inclusion into the budget re-appropriation process and outstanding purchase orders.\n8. Works with Engineering and Operations personnel to coordinate additional budgetary\ninformation requested as needed.\n9. Assists in researching and maintaining compliance with complex purchasing and contract\nrequirements such as job order contracting (JOC), indefinite quantity, indefinite delivery\ncontracts (IDIQ) and prevailing wage requirements. Consults with Project Managers, Purchasing\nand Finance Department Staff to ensure completion of appropriate documentation for\nconstruction projects in accordance with applicable laws, guidelines and contractual\nagreements.\n10. Processes Design and Development Division accounts payable and accounts receivable\nutilizing appropriate BARS code, UAC or JL code. Processes purchase order payments and\nensures accuracy of invoices. Prepares requisitions, pay files, contracts and task orders. Posts\nand reconciles journals and other records.\n11. Provides financial and process support for leases, licenses, interlocal agreements and other\ncontracts for the department.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural task data.\n2. Provides back up to the Parks and Recreation Accounting Technician.\n3. Provides general clerical support as needed, including answering phones and interacting with\nthe public.\n4. Performs other related duties as assigned within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n- Working knowledge of double entry bookkeeping practices, accounting principles and office\nprocedures.\n- Working knowledge of governmental accounting and auditing procedures.\nFamiliarity with the BARS system of accounting.\n- Working knowledge of Department operations and procedures; pertinent federal, state and local\nregulations.\n- Working knowledge of computerized accounting, electronic spreadsheets, database, word\nprocessing software and mainframe computer systems.\n- Familiarity with construction and engineering terminology.\nAbility to:\n- Apply fundamental accounting principles to the maintenance of account records and reports.\nPAParksContractAccountingTech.jd.doc\nContract Accounting Technician Page 3\n- Perform self-directed problem-solving.\n- Compile and tabulate statistical data and prepare reports and summaries for review.\n- Complete arithmetical computations accurately and rapidly.\n- Coordinate, prioritize and complete multiple tasks simultaneously.\n- Meet specified deadlines.\n- Communicate effectively, both orally and in writing.\n- Establish and maintain effective working relationships with employees, government agencies\nand the public.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse\nand phone;\n\u2212 Frequently communicate with City staff and the public;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nDuties are primarily performed in an office environment and include sitting and utilizing a computer\nterminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of college or vocational course work in accounting, business, or related area required.\nAPWA Contracting Accounting Specialist Certificate preferred.\n- A minimum of three years bookkeeping/accounting experience utilizing computerized\naccounting systems and spreadsheets required.\n- A minimum of one year experience with record-keeping and compliance monitoring for grant-\nfunded contracts preferred.\n- Accounting experience in a municipal or public sector environment preferred.\n- Experience utilizing BARS accounting system preferred.\n- Familiarity with engineering and construction terminology and concepts preferred.\n- A combination of education and experience which provides the applicant with the knowledge,\nskills, and abilities required to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check and child and adult abuse\nrecords check.\nPREPARED BY: A. Sullivan REVIEWED BY:\n4/22 Nicole Oliver, Director\nParks and Recreation\nPAParksContractAccountingTech.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Facilities - Field Supervisor", "Job Title": "Parks Facilities - Field Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAParksFacilities-FieldSupervisor.pdf", "SharePoint List ID": "650", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAParksFacilities-FieldSupervisor.pdf", "pdf_file": "PAParksFacilities-FieldSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Facilities - Field Supervisor UNION 231\nSG:5\nDEPARTMENT: Parks and Recreation \u2013 Park Operations Division CS:N\nFLSA:N\nEEO4/SOCCODE: PR/37-1012\nJOB SUMMARY:\nThis position combines supervisory and technical knowledge with the implementation of the\nmaintenance, repair, and operation of park facilities supporting a wide variety of uses and functions.\nFacilities include sports courts, playgrounds, shelters, pavilions, community buildings, water features,\nrestrooms, and hardscapes. Plans, schedules, assigns and supervises the work of the Parks Facilities\nteam; evaluates quality and quantity of work, and conducts annual performance appraisals. Develops\nand provides training for operational programs and ensures staff meet standards and service levels.\nDevelops, recommends, and implements short and long-range facilities maintenance projects or\nobjectives and evaluates effectiveness. Works closely with Parks Facilities Manager and Parks\nFacilities Specialists in service of Departmental goals.\nSUPERVISORY RELATIONSHIPS:\nReports to the Parks Facilities Manager. Works independently under general direction in accordance\nwith City and Departmental policies, standards, and procedures, state and federal laws, regulations,\nand guidelines. Supervises assigned Park Specialists, Park Technicians and seasonal staff. Promotes\nand supports teamwork with other supervisors and managers within the Parks and Recreation\nDepartment and City.\nESSENTIAL FUNCTIONS:\n1. Supervises and coordinates the Facilities maintenance program area within the Park Operations\nDivision. Develops, plans, schedules, coordinates, monitors and recommends a wide variety of\nmaintenance tasks. Effectively utilizes maintenance management software to conduct work\nplanning, schedule work activity, manage assets, track service requests/work orders and\nprojects and maintain and maximize efficiency of program area. Refers major or controversial\nrequests to Parks Facilities Manager for review. Works with other divisions, departments, and\nagencies to facilitate and coordinate services, as appropriate. Maintains Safety Data Sheets for\nwork group.\n2. Supervises the work of assigned Park Technicians, Park Specialists and seasonal staff. Hires,\ntrains, assigns works, develops performance standards and monitors performance. Conducts\npre-disciplinary investigations; recommends and delivers corrective action as appropriate.\nReviews and approves employee timesheets and oversees scheduling. Responsible for training,\nmotivating, and supervising the work team and establishing a system of effective\ncommunication and cooperation. Trains and orients employees on general facilities\nmaintenance techniques and methods, work assignments, equipment operation, policies, best\npractices and procedures. Responsible for safety training and monitors compliance of\nemployees with safety rules.\n3. Develops, recommends, and implements program goals and objectives, subject to management\napproval. Evaluates, recommends and implements appropriate techniques and technology to\nincrease effectiveness and efficiency of cleaning and maintenance operations. Develops and\nrecommends policies and procedures for program areas.\n4. Performs scheduled and unscheduled inspections of all facilities including playgrounds,\ncommunity buildings, picnic shelters, pavilions, kitchens, restrooms, sidewalks, parking areas\nand sports courts for proper maintenance, preparation, and cleanliness. Completes necessary\ndocumentation for playground inspections, maintains use records, and records and reports\nfacility rental statistics to Parks Facilities Manager. Monitors and reviews status of building\nsystems such as HVAC, security, plumbing, and related equipment; triages issues for\nappropriate action.\n5. Troubleshoots a variety of operational and reservation or user group problems, such as\nscheduling conflicts, utility failures, and other facility maintenance issues; resolves these within\nscope of authority or coordinates with appropriate entities. Keeps Parks Facilities Manager\napprised of critical issues.\n6. Oversees ordering, inventory, maintenance and allocation of program supplies, vehicles and\nequipment. Coordinates with Park Specialists and other Division Supervisors to resolve conflicts\ninvolving scheduling, use, condition and availability of equipment. Obtains quotes and\ncoordinates and schedules equipment maintenance.\n7. Provides input on program area budget and provides recommendations for management\nreview. Implements and monitors approved budget. Submits reports to manager and outside\nadvisory boards.\n8. Works with other City staff, departments, and outside agencies to comply with all applicable\nlocal, state and federal regulations, policies, guidelines, reporting requirements.\n9. Assists Facilities Manager with managing contracts for replacement, repair or renewal of Parks\nassets; coordinates with outside contractors.\n10. Investigates and responds to community members\u2019 complaints, information requests and issues\nin a courteous and prompt manner.\n11. Conducts, attends, and participates in a variety of team or departmental meetings.\n12. Assists Parks Facilities Manager with maintaining access control systems, including ensuring\nadequate supply of keys; assisting with key cutting and building lock cores (pinning); and,\ngranting and revoking electronic access. Issues keys to authorized personnel using Park\nOperations key log. Ensures the security of materials and equipment related to lock and key\nmaking. Recommends changes to keying of Parks facilities to Parks Facilities Manager.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area. Keeps\ncurrent in new developments in the parks and recreation field through professional\nmemberships, attending conferences and networking with professionals.\n2. May occasionally perform physical activities such as moving, lifting, pushing, and carrying\nequipment, tools or supplies for programs or activities as needed.\n3. Serves as back up for other Park Operations staff, as assigned.\n4. May be delegated parking enforcement responsibilities within Parks properties including issuing\nand tracking parking notices and coordinating with towing firms as needed to impound vehicles\nin accordance with BMC.\n5. Performs other related work of a similar nature and level. Completes special projects or analysis\nas requested.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough technical knowledge of parks facilities maintenance including playground systems,\nflooring, paints and coatings, lock and key, hardscape, sports courts, lighting, basic electrical\nand plumbing, signage, and life safety.\n\u2212 Commercial cleaning including sanitation, disinfection, chemical safety, flooring care, touchless\ncleaning, restroom fixture maintenance, and large common area cleaning (indoor and outdoor).\n\u2212 Current federal, state, and local codes, laws, rules, and regulations related to park playground\nsafety.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2212 Safety hazards, precautions and procedures related to assigned program area.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and labor\ncontract provisions for the workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nSkill in:\n\u2212 Strong supervisory skills including leadership skills, problem analysis and decision-making,\nplanning and organizing, management control, adaptability/flexibility, and time management.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, and the general public.\n\u2212 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2212 Strong work ethic and strong customer service orientation. Always conducts self in accordance\nwith the ethical standards required of public officials and employees.\n\u2212 Strong computer skills including word processing software.\n\u2212 Good time-management skills.\n\u2212 Strong written communications skills for developing reports, correspondence, policies,\nprocedures, and organizational communications.\nAbility to:\n\u2013 Gain a working knowledge of Department operations and procedures, federal, state, and\n\u2013 local pertinent regulations.\n\u2212 Maintain appearance of fairness in dealings with staff and community members.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Utilize and incorporate technological resources, including maintenance management software,\nand learn and adapt to new technology, keeping skills up to date.\n\u2212 Read, understand and work from plans and drawings.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and copy machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally move irregular objects weighing up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and out-of-doors including exposure to noise, fumes, construction\nenvironment and traffic hazards. This position has frequent exposure to outdoor weather conditions.\nPossibility of exposure to hostile and offensive language from the public. Employees are required to\nuse appropriate safety equipment and follow standard safety practices. May experience frequent\ninterruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Four (4) years of experience in facilities maintenance, park management, or closely related\nfield.\n\u2212 Two years supervisory or lead experience required.\n\u2212 College or vocational coursework in facilities management or related field preferred.\n\u2212 Experience with maintenance management software preferred.\n\u2212 Training and experience in facilities maintenance management preferred (IFMA Facilities\nMaintenance Professional or equivalent).\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a three-\nyear driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check, and local background check.\n\u2212 Willingness to work weekends and attend evening or daytime meetings, training, and other\nfunctions.\n\u2212 Ability to secure and maintain a Certified Playground Safety Inspector (CPSI) certification within 12\nmonths of hire.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 12 months of hire.\n\u2212 Must secure Verbal Judo de-escalation certification within 12 months of hire.\n\u2212 Must attend and complete Pacific Northwest Resource Management school years 1 and 2 or\nequivalent certification approved by the Department within 4 years of hire.\nPREPARED BY: S.Janiszewski REVIEWED BY:\nR. Griffin Nicole Oliver\nE. Weinberg Parks and Recreation Director\n8/24\n"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Facilities Manager", "Job Title": "Parks Facilities Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAFacilitiesManager.jd.pdf", "SharePoint List ID": "177", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PAFacilitiesManager.jd.pdf", "pdf_file": "PAFacilitiesManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Facilities Manager UNION:231\nSG:7\nDEPARTMENT: Parks and Recreation \u2013 Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProfessional position which combines supervisory responsibilities with the application of technical\nknowledge to manage the Structures and Facilities program area for a diverse city park system\nwhich includes neighborhood parks, community parks, open space, trails and greenways, historic\nstructures, and cemetery. Establishes goals and objectives, plans, develops, implements and\nevaluates the maintenance and repair of park structures and facilities including restrooms,\nplaygrounds, spray parks, shelters, buildings and electrical, water/sewer and mechanical systems.\nResponsible for the financial, material, and personnel resources to accomplish specialized\noperation, maintenance and repair functions. Coordinates and manages retail operations and\nmaintenance of Bayview Cemetery. Additional duties include program area budget preparation,\nsupervision of assigned staff, and coordinating small to medium maintenance and capital\nimprovement projects.\nSUPERVISORY RELATIONSHIP:\nReports to the Parks Operations Manager. Performs work under general guidance and direction and\naccording to Departmental and City policies, procedures and standards, State and Federal laws,\nregulations and guidelines. Works under the general direction of the Parks Operations Manager.\nPlans work and provides direct supervision to Park Specialists, Park Technicians, Park Workers,\nclerical staff, seasonal park maintenance staff and other staff as assigned. Promotes and supports\nteamwork with other supervisors and managers within the Parks and Recreation Department and\nCity.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages the Structures and Facilities program areas in the Park Operations Division: plans,\ncoordinates, implements, and supervises a wide variety of maintenance and repair tasks.\nDevelops, recommends and implements a comprehensive facility management plan. Ensures\nthat all facilities and systems are maintained to a high standard.\n2. Manages and supervises the Bayview Cemetery Enterprise program including day-to-day\noperations, retail sales, and coordination of burials or services. Provides quality customer\nservice to the public and clients. Conducts daily financial oversight, monthly financial\nreconciliations, price structure development, marketing, and acts as the designated Cemetery\n\"Sexton\" as defined by RCW 68.56.060 and City policy PAR 08.00.01\nPAParksFacilitiesManager.jd\nParks Facilities Manager Page 2\n3. Oversees grounds maintenance tasks for the cemetery including mowing, trimming, weeding\netc. Coordinates with staff from other program areas to complete specialty work such as\nhazard tree removal, tree pruning, and storm damage cleanup.\n4. Effectively hires, trains, supervises, evaluates, and manages performance of assigned staff.\nProvides coaching and corrective action with staff as appropriate. Reviews and approves\ntimesheets and develops employee work schedules in accordance with program needs and\nunion contract requirements. Establishes systems and methods for training, motivating, and\nsupervising work team and a system of communication/cooperation among staff. Oversees\nsafety training, develops and enforces safety policies and procedures.\n5. Assists the Park Operations Manager with preparing the annual and biennial budget.\nImplements and monitors approved program area budget. Submits budget reports and\nanalysis to Park Operations Manager and advisory boards as requested. Coordinates\npurchase and delivery of supplies and services; maintains inventory control of park assets.\nDevelops, recommends and implements recommendations for program specific tools,\nvehicles, and small equipment.\n6. Coordinates maintenance and capital improvement projects. Serves as technical resource for\nfacility upgrades and rehabilitation of parks. Works with professional consultants and City\nspecialists to coordinate design, requests for proposal, and contractor selection processes as\nneeded, prepares contracts and ensures implementation of project goals and budgetary\nrequirements; monitors contractor performance during construction and at completion of\nproject for adherence to expectations.\n7. Develops program area goals and objectives, organizes and delegates day-to-day operations\nand special projects. Develops policies, procedures, and best practices for program area.\nEnsures work standards adhere to regulations, policies, and procedures.\n8. Oversees implementation and use of computerized maintenance management system for\nprogram area. Manages utilization of maintenance system to track work requests,\nmaintenance records on structures, systems, and facilities, cost effectiveness of servicing, and\nlife cycle costs of facilities, equipment, and mechanical systems. Maintains specialized\ncemetery/GIS software, all cemetery records and fulfills retention requirements.\n9. Serves as security manager for parks lock system, which includes the development and\nimplementation of all keyed entry, and alarmed systems within Bellingham Parks and\nRecreation.\n10. Investigates and responds to all public requests, issues and complaints in a courteous prompt\nmanner. Prepares correspondence and conducts research as needed.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area. Keeps\ncurrent in new developments in the parks and recreation field through professional\nmemberships, attending conferences and networking with professionals.\n2. Performs other related work of a similar nature or level.\nPAParksFacilitiesManager.jd\nParks Facilities Manager Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Current working knowledge of applicable Federal, State and local codes, laws, rules and\nregulations related to Parks and Recreation, and cemetery operations.\n\u2013 Current working knowledge of all building trades; carpentry, construction, plumbing, and\nelectrical.\n\u2013 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2013 Safety hazards, precautions and procedures related to assigned program area.\nSkill in:\n\u2013 Strong management skills including leadership and supervisory skills, problem analysis and\ndecision-making, planning and organizing, management control, adaptability/flexibility and\ntime management.\n\u2013 Strong oral and written communication and interpersonal skills for working with a diverse\npopulation including significant interaction with the public in sometimes adversarial\nsituations. As well as other employees, public officials, vendors and contractors.\n\u2013 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2013 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2013 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\nAbility to:\n\u2013 Gain a working knowledge of Department operations and procedures, federal, state, and local\npertinent regulations.\n\u2013 Avoid conflicts of interest in use of City resources and personnel.\n\u2013 Maintain fairness in dealings with staff and citizens.\n\u2013 Utilize public presentation skills including the ability to present technical material in an\nunderstandable manner to citizens, officials, or board members.\n\u2013 Utilize strong computer skills including word processing, graphic and budgeting software.\n\u2013 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten\npage;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Move between work sites, including undeveloped land and project\ndevelopment sites;\n\u2212 Occasionally lifts and transports materials up to fifty (50) pounds.\n\u2013\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors in the field exposed to the elements and uneven\nterrain. Travel between facilities, including remote and urban locations required. Occasional travel for\ntraining is also required. Possibility of exposure to hostile and offensive language from the public.\nUses appropriate safety equipment and follows established work safety policies, practices and\nprocedures.\nPAParksFacilitiesManager.jd\nParks Facilities Manager Page 4\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Parks and Recreation or related field.\n\u2212 Minimum of two (2) years of experience coordinating facility maintenance and repairs\nrequired.\n\u2212 Two years of experience supervising maintenance staff required.\n\u2212 Experience working with operation and maintenance of a cemetery is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver's License and a good driving record. Candidates must submit a\nthree-year driving abstract at the time of hire.\n\u2212 Employment contingent upon passing a criminal conviction, Child and Adult Abuse records\ncheck and local background check.\n\u2212 Must secure and maintain a valid First Aid and CPR certification within 6 months of hire.\n\u2212 Must secure and maintain Certified Playground Safety Inspector (CPSI) Certification within 6\nmonths of hire.\nPREPARED BY: M. Harris REVIEWED BY:_________________________\nL. Hill Leslie Bryson\n7/01 Parks and Recreation Director\nREVISED BY: M. Wazny\nA. Sullivan\n11/12\nS. Janiszewski\nA. Sullivan\n7/18\nPAParksFacilitiesManager.jd"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Grounds Maintenance Manager", "Job Title": "Parks Grounds Maintenance Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAGroundsMaintenanceMgr.jd.pdf", "SharePoint List ID": "179", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PAGroundsMaintenanceMgr.jd.pdf", "pdf_file": "PAGroundsMaintenanceMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Grounds Maintenance Manager UNION:231\nSG:7\nDEPARTMENT: Parks and Recreation \u2013 Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProfessional position combining supervisory responsibilities with the application of technical\nknowledge to manage the Grounds Maintenance program area for a diverse city park system.\nEstablishes goals and objectives, plans, develops, implements and evaluates the grounds\nmaintenance and repair functions of the park system which includes developed park grounds,\ntrails and greenways, open space natural areas, urban forests, street trees, and community\ngardens.\nResponsible for the financial, material, and personnel resources to accomplish specialized\noperation, maintenance and repair functions including program area budget preparation,\nsupervision of assigned staff, coordinating maintenance and capital improvement projects and\ndirect oversight of the Volunteer Program.\nSUPERVISORY RELATIONSHIP:\nReports to the Parks Operations Manager. Performs work under general guidance and direction\nand according to Departmental and City policies, standards and procedures, State and Federal\nlaws, regulations and guidelines. Plans work and provides direct supervision to Park Specialists,\nCertified Arborist, Grounds Technicians, Park Workers, Volunteer Coordinator, seasonal park\nmaintenance staff and other staff as assigned. Promotes and supports teamwork with other\nsupervisors and managers within the Parks and Recreation Department and City.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages the Grounds Maintenance program areas in the Park Operations Division: plans,\ncoordinates, implements, and supervises a wide variety of maintenance, repair,\nlandscaping, and horticultural tasks. Ensures that all park grounds, trails and greenways,\ncommunity gardens, open space natural areas, urban forest and street trees are\nmaintained to a high standard. Includes oversight of maintenance and repair of irrigation\nsystems, drainage systems, bridges and boardwalks. Develops, recommends and\nimplements street tree and open space management plans.\n2. Manages the Urban Forest Program for the City. Reviews landscape plans for new\ndevelopment, determines appropriate plant species, processes and approves street tree\npermits, conducts tree inspections city-wide, and serves as technical resource for urban\nforestry including all public tree maintenance, pruning, and replacement. Supervises tree\nassessment and approves hazard trees for removal. Acts as the designated City Arborist,\naccredited by the American National Standards Institute, meeting and exceeding ISO\n17024, and supervises certified arborist staff.\nParks Grounds Maintenance Manager Page 2\n3. Effectively hires, trains, evaluates, supervises and manages performance of assigned\nstaff. Provides coaching and corrective action as appropriate. Reviews and approves\ntimesheets and develops employee work schedules in accordance with program needs\nand union contract requirements. Establishes systems and methods for training,\nmotivating, and supervising work team and a system of communication/cooperation\namong staff. Oversees safety training, develops and enforces safety policies and\nprocedures.\n4. Assists the Park Operations Manager with preparing the annual and biennial budget.\nImplements and monitors approved program area budget. Submits budget reports and\nanalysis to Park Operations Manager and advisory boards as requested. Coordinates\npurchase and delivery of supplies and services; maintains inventory control of park\nassets. Develops, recommends and implements recommendations for program specific\ntools, vehicles, and small equipment.\n5. Plans and oversees park restoration and wetland mitigation projects. Serves as technical\nresource on landscaping, trees, irrigation, drainage and storm water for facility upgrades\nand rehabilitation of parks. Works with professional consultants and City specialists to\ncoordinate design, requests for proposal, and contractor selection processes as needed,\nprepares contracts and ensures implementation of project goals and budgetary\nrequirements; monitors contractor performance during construction and at completion of\nproject for adherence to expectations.\n6. Develops program area goals and objectives; plans, organizes and delegates day-to-day\noperations and special projects. Develops policies, procedures, and best practices for\nprogram area. Ensures work standards adhere to applicable regulations, policies, and\nprocedures.\n7. Oversees implementation and use of computerized maintenance management system for\nprogram area. Manages utilization of maintenance system to track work requests,\nmaintenance records on trees, irrigation systems, and trails/greenways, cost effectiveness\nof servicing, and life cycle costs of resources, equipment, and mechanical systems.\n8. Manages the volunteer program for the Parks and Recreation Department, which includes\noversight of Americorps grant and directing the work of the Park Volunteer Coordinator\nwho is responsible for outreach, events, coordination of up to 20,000 annual volunteer\nhours, the Community Garden Program and park stewards. Works closely with partner\nagencies and non-profit groups to coordinate and promote activities.\n9. Serves as lead department coordinator for homeless camp cleanup and the Work\nOffender program. Coordinates with Police Department, Public Works Department and\nvarious support groups.\n10. Investigates and responds to all public requests, issues and complaints in a courteous\nprompt manner. Prepares correspondence and conducts research as needed.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area.\nKeeps current in new developments in the Parks and Recreation field through\nPAGroundsMaintenanceManager.jd\nParks Grounds Maintenance Manager Page 3\nprofessional memberships, conference attendance and professional networking.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2013 Current Federal, State and local codes, laws, rules and regulations related to Parks and\nRecreation.\n\u2013 Current turf care practices including mowing, fertilizing, chemical spraying, irrigation,\naeration, top dressing, and planting turf.\n\u2013 Current tree/shrub care including planting, pruning, invasive management, hazard tree\nremoval, fertilizing, chemical spraying. Current trail/greenway maintenance, repair and\nconstruction.\n\u2013 Current natural resource restoration work including wetlands mitigation.\n\u2013 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2013 Safety hazards, precautions and procedures related to assigned program area.\nSkill in:\n\u2013 Strong management skills including leadership and supervisory skills, problem analysis\nand decision-making, planning and organizing, management control, adaptability/flexibility\nand time management.\n\u2013 Strong oral and written communication and interpersonal skills for working with a diverse\npopulation including employees, public officials, vendors, contractors and significant\ninteraction with the public in sometimes adversarial situations.\n\u2013 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2013 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2013 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\nAbility to:\n\u2013 Gain a working knowledge of Department operations and procedures, federal, state, and\nlocal pertinent regulations.\n\u2013 Avoid conflicts of interest in use of City resources and personnel.\n\u2013 Maintain fairness in dealings with staff and citizens.\n\u2013 Utilize public presentation skills including the ability to present technical material in an\nunderstandable manner to citizens, officials, or board members.\n\u2013 Utilize strong computer skills including word processing, graphic and budgeting software.\n\u2013 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or\ntypewritten page;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to\noperate a motor vehicle;\n\u2212 Move between work sites, including undeveloped land and project\ndevelopment sites;\nPAGroundsMaintenanceManager.jd\nParks Grounds Maintenance Manager Page 4\n\u2212 Occasionally lift and transports materials up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors in the field exposed to the elements and\nuneven terrain. Travel between facilities, including remote and urban locations required.\nOccasional travel for training is also required. Possibility of exposure to hostile and offensive\nlanguage from the public. Uses appropriate safety equipment and follows established work\nsafety policies, practices and procedures.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Parks and Recreation or related field.\n\u2212 Minimum of two (2) years of experience coordinating grounds maintenance and urban\nforestry required.\n\u2212 Two years of experience supervising grounds maintenance staff required.\n\u2212 An equivalent combination of training and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver's License and a good driving record. Candidates must\nsubmit a three-year driving abstract at the time of hire.\nAbility to secure a Commercial Driver\u2019s License within six months of hire and to maintain\na valid CDL during length of employment.\n\u2212 Employment contingent upon passing a criminal conviction, Child and Adult Abuse records\ncheck and local background check.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 6 months of\nhire.\n\u2212 Ability to secure and maintain an International Society of Arboriculture Certified Arborist\ncertification within 6 months of hire.\nPREPARED BY: John Ivary REVIEWED BY:\nDecember 1984 Leslie Bryson\nParks & Recreation Director\nREVISED BY: S. Janiszewski\nA. Sullivan\n7/18\nPAGroundsMaintenanceManager.jd"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Operations Administrative Secretary", "Job Title": "Parks Operations Administrative Secretary", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "PAOperationsAdministrativeSecretary.jd.pdf", "SharePoint List ID": "193", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PAOperationsAdministrativeSecretary.jd.pdf", "pdf_file": "PAOperationsAdministrativeSecretary.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Operations Administrative Secretary UNION:1937\nSG:110\nCLASS TITLE: Administrative Secretary CS:Y\nFLSA:Y\nDEPARTMENT: Park and Recreation Department \u2013 Operations EEO4CODE:AS\nDivision\nJOB SUMMARY:\nPerforms a variety of administrative and secretarial duties to support the Park Operations Division.\nProvides direct support to the Park Operations Manager and the Park Operations Division\u2019s senior\nmanagement, professional and related technical staff. Work requires a broad knowledge of City and\nDepartment functions, policies and procedures. Develops, organizes and implements office work\nsystems and structures; accountable for compliance with records and information systems rules\nand regulations, troubleshooting and problem resolution. Responsible for receiving and receipting\nfunctions and oversight of retail sales reconciliation and customer service for Bayview Cemetery.\nServes as administrative support for various boards and committees. Handles a variety of general\nand confidential inquiries from citizens and employees; assists in coordinating responses.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Operations Manager. Receives assignments from and maintains close working\nrelationships with the Parks and Recreation Director, Division Managers, professional and technical\nstaff and department administrative staff. Work is performed under general supervision and the\nguidance of City, department and division policies, rules and regulations. Oversees day-to-day work\nof the Cemetery Office Assistant.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Organizes, supports and coordinates the operations of the Park Operations Division\u2019s senior\nmanagement, professional and technical staff. Independently conducts major administrative\nsupport projects, including conducting research, preparing correspondence, documents,\nreports, and spreadsheets for internal use. Provides assistance to the public and other\nemployees on technical information based on Parks and Recreation rules, guidelines,\npolicies and procedures. Orders, maintains and stocks office supply and staff uniform\ninventory; responsible for vendor communications regarding orders. Makes training and\ntravel arrangements as required.\n2. Performs administrative tasks and functions related to Park Operations Division file systems,\ndatabases, records, and reports. Coordinates records management and maintains\ndocumentation. Maintains computerized cemetery records and reports including burial\nrecords, billing statements, cemetery contracts, and issuance of deeds. Maintains records\nand secures keys for parks and recreation keys system.\nParks Operations Administrative Secretery Page 2\n3. Responds to a variety of inquiries, complaints and correspondence from the public, other\nagencies and City staff. Prepares, reviews, proofreads and edits documents including\nletters, memos, forms and reports. Composes detailed letters, templates, invoices, and\nreports independently or from brief direction from management staff in accordance with\nestablished procedures and legal requirements.\n4. Responsible for administrative tasks involving personnel. Oversees and tracks seasonal and\nregular staff paperwork and status including the maintenance of confidential personnel files,\nseparation paperwork, driver\u2019s license/commercial driver\u2019s license records, employee\ntraining records and certification renewals in coordination with Human Resources.\nReceives, reviews, corrects, processes and enters timesheets for Park Operations Division\nstaff; provides basic training on electronic payroll and assists with troubleshooting errors.\nOversees the maintenance and processing of division organizational charts, phone lists, job\ndescriptions and procedural documentation. Provides administrative and logistical support\nfor job recruitments and interviews; provides technical support to managers on the use of\nrecruitment software.\n5. Reviews, coordinates and tracks contracts for completeness; utilizes databases to route\ncontracts for signatures and track for final distribution. Ensures receipt of Labor & Industries\nPrevailing Wage documentation is correct and complete.\n6. Oversees accounts receiving and accounts payable functions for Bayview Cemetery.\nEnsures accuracy of incoming invoices, codes and submits for payment. Runs monthly and\nannual financial period close reports generated from cemetery software system and\nreconciles various cash receipts reports to Finance Department records sales reports and\nfunding accounts. Disperses earnings to Pre-need Trust Fund. Sends completed and\nbalanced reports to accounting.\n7. Responsible for security and administration of cash and receipts, specifically petty cash\nfunds and Parks credit card receipts for the Parks Operations Division. Performs\nreconciliation of cash and other remuneration.\n8. Oversees, maintains, and updates the park donation files. Responds to inquiries and\ncoordinates donated items. Updates mapping software with donation location and plaque\ndetails.\n9. Assists with division budget tracking and compilation of data for various reports.\nMonitors and records budget expenditures including processing invoices, purchase orders\nand reimbursements for payment; processes purchase requisitions; codes and approves\ninvoices for payment, reconciles vendor accounts and initiates journal entry adjustments.\nProcesses accounts receivable invoices for commercial lease contracts. Processes daily\nrevenue reports from the golf course to City deposit records. Researches discrepancies for\npossible resolution.\n10. Oversees day-to-day work of the Cemetery Office Assistant. Organizes, assigns and\nmonitors work; provides training, technical guidance and feedback. Gives input regarding\nemployee performance to supervisor.\n11. Acts as receptionist: answers multi-line phone systems, responds to inquiries or routes calls;\nreceives and directs visitors; receives and distributes mail.\n12. Provides administrative support for various committees, boards and work groups as\nassigned. Prepares public notices, agenda and supporting materials; takes and records\nParks Operations Administrative Secretery Page 3\nminutes; prepares and distributes final minutes and reports; maintains files; and conducts\nfollow-up assignments as necessary. Uploads agendas and minutes to City website as\nneeded.\n13. Coordinates submittal of City Council Agenda Bills as requested and maintains accurate\nschedule of upcoming City Council items.\n14. Through assigned staff, assists with community garden program by tracking maintenance\nissues and sending plot maintenance notices as directed by the Park Grounds Maintenance\nManager.\n15. Initiates and enters maintenance management system functions including service requests,\nwork orders, inspections, and storeroom items. Assists with equipment and crew\nmanagement, troubleshooting, and coordinating with asset management group to improve\ndata accuracy. Monitors and maintains the alarm system software for all park buildings by\nadding or deleting users, controlling administrative access and troubleshooting status,\nincluding working with software vendor to resolve issues. Assists with user training.\nADDITIONAL WORK PERFORMED:\n1. Oversees lost and found items turned in from various City parks.\n2. Serves as backup to regular cemetery staff as needed, including the Cemetery Sexton for\nmonth-end reconciliation, pulling reports from cemetery software and financial management\nsystem, reconciling data and entering journal entries. Edits cemetery grave information and\nprints lot maps using cemetery mapping software. Verifies memorial pricing and answers\nprocedural questions. Prepares and reviews affidavits for accuracy. Provides backup\nadministrative support for burial arrangements and coordination and scheduling of burial\nservices\n3. Assists with basic website updates for the Park Operations Division.\n4. Performs other duties as assigned within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Thorough knowledge of administrative support functions, clerical principles and practices.\n\u2013 Purpose, practices, and policies of Parks and Recreation departmental programs, policies\nand procedures including Cemetery operations.\n\u2013 Government office procedures and policies.\n\u2013 Office practices, procedures and equipment.\n\u2013 Business English, composition, spelling, punctuation and grammar.\n\u2013 Basic math including the ability to add, subtract, multiply and divide accurately.\nSkill in:\n\u2013 Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2013 Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\nParks Operations Administrative Secretery Page 4\n\u2013 Strong skills in organization and planning, problem analysis, decision making, adaptability,\nand flexibility.\n\u2013 Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\n\u2013 Use of computerized information systems, word processing, spreadsheet, database,\ncomputerized recordkeeping and file management applications including Microsoft Office.\n\u2013 Organizing and prioritizing work of self and others.\n\u2013 Problem solving and decision making.\n\u2013 Writing and laying out various documents, materials, and correspondence.\n\u2013 Creating, maintaining, and working with files and record keeping systems.\n\u2013 Reading, understanding, and applying departmental procedures, systems, and policies.\n\u2013 Establishing and maintaining manual and computerized filing and record keeping systems.\nAbility to:\n\u2013 Work independently to carry out the responsibilities of the position.\n\u2013 Ability and willingness to learn new computer applications.\n\u2013 Operate a 10-key calculator with accuracy.\n\u2013 Perform as a lead worker and prioritize, delegate and review work assignments of office\nassistant(s), including ability to give written and oral instructions.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Result Orientation, and Teamwork and Cooperation.\n\u2013 Communicate effectively with others to explain policies and procedures and to deal with\nother employees, agencies and the general public using courtesy, tact and good judgement.\n\u2013 Operate standard office equipment such as printer, computer, calculator and photocopier.\n\u2013 Read, understand, apply and explain City/department/divisional policies and procedures.\n\u2013 Work independently, organizing work with a minimum of supervision.\n\u2013 Work quickly, accurately and thoroughly with close attention to detail to meet deadlines in an\natmosphere of frequent interruptions.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2013 Frequently operate a computer and read a computer screen or typewritten page;\n\u2013 Frequently communicate verbally;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds;\n\u2013 Move between work sites.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting and\nworking in front of a computer terminal for extended periods of time. Occasional work may be\nrequired outside of normal business hours due to attendance at various board and/or committee\nmeetings.\nEXPERIENCE AND TRAINING:\n- Three years (3) of progressively responsible administrative experience in a busy office\nenvironment.\n- Proficient in the use of computerized information/accounting systems or programs including\nMicrosoft Office.\n- Bookkeeping experience and/or training.\n- One year post-secondary, vocational, or college training.\n- Ability to type at 60 wpm, NET required.\n- Municipal or other government experience preferred.\nParks Operations Administrative Secretery Page 5\n- A combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a Washington State Adult/Child Abuse records check,\ncriminal conviction and local background check.\n- Ability to work evenings occasionally due to attendance at various board and/or committee\nmeetings.\nPREPARED BY: Holt Consulting REVIEWED BY:\n7/00 Nicole Oliver, Parks & Recreation\nDirector\nREVISED BY:\nS. Janiszewski\nE. Weinberg\n04/21"}
{"Department": "Parks and Recreation", "Job Title Sort": "Parks Operations Manager", "Job Title": "Parks Operations Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PAOperationsMgr.jd.pdf", "SharePoint List ID": "192", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PAOperationsMgr.jd.pdf", "pdf_file": "PAOperationsMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Parks Operations Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nManages and oversees the operations and maintenance of the City's parks, trails, open spaces\nand facilities including golf course, cemetery, and trees within City rights-of-way. Responsible\nfor Parks Operations Division management, planning, budget control, staffing and work\nstandards. Provides managerial and technical direction to division staff within the park\nmaintenance functional areas: Tree and turf care; trail maintenance; recreational facility and\nbuilding maintenance and the enterprise programs of the golf course and cemetery. Acts as\nproject manager for a variety of park construction projects, or on-going or special maintenance\nservices and must be able to reconcile divergent public interests.\nEnsures that management practices and maintenance standards are met for projects, tasks,\nand significant community engagement and public involvement with elected officials, policy\nmakers, and citizens. Develops relationships with staff, other departments and individuals\noutside city government that encourage teamwork and efficient use of resources.\nSUPERVISORY RELATIONSHIPS:\nReports to the Director of Parks and Recreation. Supervises division managers, technical and\nsupport staff. Works independently to support the mission and goals of the Department within\napplicable Federal, State and City laws, ordinances, regulations, policies, and collective\nbargaining agreements. Serves as a member of the Department Leadership / Administrative\nTeam. In the absence of the Director, may assume managerial responsibility for the\nDepartment.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides management and leadership direction to the Parks Operations Division\nincluding program development, management and operational oversight of the City's\nparks, trails, open spaces and park facilities. Develops and administers division policies\nand procedures.\n2. Supervises division management and administrative support staff. Oversees and\nreviews work of direct reports. Provides leadership and motivation to teams.\nResponsible for hiring, establishing performance standards, conducting performance\nappraisals and recommending disciplinary action as necessary. Oversees the\ndevelopment of division training, orientation and safety programs. Ensures employee\ncompliance with City and departmental policies and procedures.\n3. Oversees the administration and operation of Bayview Cemetery and Lake Padden Golf\nCourse including oversight of the Lake Padden Golf Course management agreement.\nParks Operations Manager Page 2\n4. Negotiates and monitors leases and contracts. Oversees management of proposals,\ncontracts and budgets and selection of contractors for maintenance and improvement\nprojects.\n5. Develops and manages division budgets based on projected revenues and\nexpenditures. Prioritizes and schedules work, manages and tracks expenditures to\nensure that work is completed within funding limits. Forecasts funds needed for staffing,\nequipment, materials, and supplies; monitors and approves expenditures; recommends\nadjustments as necessary. Prepares short- and long-term capital maintenance plans.\n6. Reviews proposed land acquisitions and development projects to determine future\nmaintenance needs. Prepares standards for facility maintenance work activities.\nProvides input on relevant issues of administrative policy and practice.\n7. Leads division planning activities with key staff within the Parks and Recreation\nDepartment and other City departments. Works with division managers to execute\nDepartment-wide initiatives or goals, prioritize and develop workload planning and work\nschedules.\n8. Represents the Department internally and externally. Presents reports,\nrecommendations, budgets, issues for resolution to Department heads, Mayor, City\nCouncil, Parks and Recreation Advisory Board and commissions. May represent the\nDepartment director at public meetings and other public settings. Serves as media\nrelations contact for division.\n9. Responsible for the maintenance of Parks and Recreation Department facilities,\nbuildings, grounds, urban forest, and trails including planning, designing and project\nmanagement for renovation and repair of park, cemetery, golf course and municipal\ngrounds for the City. Establishes materials, equipment and maintenance standards.\n10. Prepares technical specifications for bid documents and administers construction\ncontracts for quality control, proper payment and other parameters required by State or\nFederal statute. Supervises special projects as assigned.\nADDITIONAL WORK PERFORMED:\n1. Oversees City-wide right-of-way street tree maintenance program through agreement\nwith City Public Works Department. Establishes technical specifications and administers\nmaintenance contracts.\n2. Acts as liaison with community groups, other agencies and citizen committees to report\non progress and coordination of projects or maintenance programs. Provides leadership\nand technical expertise in the field of park maintenance to solve difficult and complex\nissues.\n3. Participates in department administrative team, department work groups, community\ncouncils, advisory committees and city appointed projects.\n4. Performs other related work of a similar nature and level.\nParks Operations Manager Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 A thorough knowledge of the field of parks and recreation facilities and grounds\nmaintenance including legal, technical and organizational aspects.\n\u2013 Knowledge and ability in fiscal and records management including cost analysis, budget\nanalysis, maintenance management, and work order systems.\n\u2013 Working knowledge of relevant government, community institutions, organizations,\nprocedures and processes.\n\u2013 Working knowledge of technical urban forestry, vegetation management, ecological\nrestoration and park facility/building maintenance practices.\n\u2013 Experience and working knowledge with asset management principles and computer\nsoftware.\n\u2013 Working knowledge and ability to operate variety of computer programs such as\nspreadsheets, databases, cost accounting, maintenance scheduling, graphic and word\nprocessing programs.\n\u2013 Organizational awareness to recognize and appropriately use information about the\ndivision's procedures, strengths and key individuals to accomplish goals; appropriately\nuse timing and knowledge of group processes to manage change.\nSkill in:\n\u2013 Management skills including leadership and supervisory skills, problem analysis and\ndecision-making, planning and organizing, interpersonal sensitivity, management\ncontrol, adaptability, flexibility, stress tolerance and time management.\n\u2013 Excellent oral communications skills for working effectively with a diversity of personnel,\nsubordinates, public officials and citizens. Diplomacy, professionalism, enthusiasm, and\nstrong communication and interpersonal skills are required.\n\u2013 Excellent writing skills, including technical report writing.\nAbility to:\n\u2013 Develop long-term and short-term plans, strategies and programs.\n\u2013 Make sound decisions on administrative matters and technical problems.\n\u2013 Establish and maintain effective working relationships with subordinates, peers, City\nofficials and the public.\n\u2013 Forecast, plan, formulate, and carry out maintenance and operations programs and\npolicies.\n\u2013 Must be able to reconcile divergent public interests relating to the recreation service\nprovision.\n\u2013 Create innovative programs and projects in response to emerging program area issues.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2013 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2013 Frequently remain stationary for long periods of time;\n\u2013 Frequently communicate accurate information and ideas with others;\n\u2013 Frequent exposure to outdoor weather conditions;\n\u2013 Occasionally traverse uneven terrain;\n\u2013 Occasionally transport objects weighing up to 35 pounds.\nParks Operations Manager Page 4\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation and outdoors in developed and\nundeveloped areas to supervise performance of division staff and/or oversee contracts in\nmaintenance and improvement projects. Uses appropriate safety equipment and follows\nestablished safety policies, practices and procedures. Travels to work sites and/or meeting\nlocations and professional meetings. Moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Bachelor\u2019s degree in parks and recreation administration, horticultural, landscape\narchitecture or related field.\n\u2013 Five years\u2019 experience in parks and recreation facilities and grounds maintenance\noperations.\n\u2013 Three years supervisory/management experience with responsibility for a major function\nand its personnel.\n\u2013 Experience in maintenance and operations of parks or facilities preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS\n\u2013 Valid Washington State Driver's License required with good driving record. Candidates\nmust submit a three-year driving abstract prior to hire.\n\u2013 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\nPREPARED BY: B. Hutsinpiller REVIEWED BY:\n1/5/78 Nicole Oliver,\nDirector of Parks &\nRecreation\nREVISED BY: Byron Elmendorf\nLynn Starcher, SPHR\n8/97\nLeslie Bryson\nAmeleah Sullivan\n10/16\nSteve Janiszewski\nNicole Oliver\nRyan Delker\n5/2021"}
{"Department": "Human Resources", "Job Title Sort": "Payroll Assistant", "Job Title": "Payroll Assistant", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRPayrollAssistant.jd.pdf", "SharePoint List ID": "533", "Salary Grade": "E1-4", "pdf_url": "https://cob.org/wp-content/uploads/HRPayrollAssistant.jd.pdf", "pdf_file": "HRPayrollAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Payroll Assistant E-PLAN\nSG:E1-4\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nProvides technical and clerical support to the Payroll office. Performs a variety of technical tasks\nassociated with processing the City\u2019s payroll. Prepares payroll related billings and payments, confirms\naccuracy, and transmits data. Prepares required reports to substantiate billings and payments.\nPerforms records management duties to support the City\u2019s payroll programs and prepares payment\nrequisitions for all payroll programs. Answers routine payroll related inquiries from City employees,\nreferring more complex questions to the appropriate staff member.\nSUPERVISORY RELATIONSHIPS:\nReports to the Payroll Manager who assigns and reviews work. Work is performed under general\nsupervision and the guidance of City and departmental policies and procedures, collective bargaining\nagreements, and State and Federal rules and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs and verifies data entry for payroll in the Human Resources Information System (HRIS)\nand other vendor portals, including maintenance and verification of employee records. Works\nwith Payroll Technician to review, verify, input and process payroll Personnel Action forms,\nensuring accuracy of content. Audits integrity of data entered by others during payroll\nprocessing as required by State auditors. Follows through with appropriate person when data\nentry issues arise.\n2. Assembles new hire packets including appropriate payroll, benefits, and City policy forms.\nPerforms data entry of new hire information into various HRIS systems. Assists employees with\ncompleting payroll documents during new employee orientation.\n3. Generates, balances, reviews, and transmits payroll payments following State and Federal\nregulations, vendor instructions and established procedures via postal mail, email, online portal,\nor related methods.\n4. Reviews and enters invoices into accounts payable database for approval.\n5. Generates reports to coordinate entitlement levels of employer/employee deferred\ncompensation contributions in accordance with vendor instructions and federal regulations.\nReviews deferred compensation contributions for accuracy.\n6. Completes employment verification requests from outside vendors when authorized by\nemployee.\n7. Provides internal and external customer service. Responds to routine requests for payroll\nPayroll Assistant Page 2\ninformation within scope of authority, referring more complex questions and requests to the\nappropriate staff member. Provides payroll forms and reviews completed forms for accuracy,\ntracking incomplete or missing forms for follow-up.\n8. Performs data entry, indexing and verification of data entered into electronic filing systems.\nWorks collaboratively with ITSD to make and implement necessary system modifications for\nefficient use of the system.\n9. Performs a variety of clerical tasks for payroll processing; utilizes computer software, including\nword processing, spreadsheets, and databases to prepare letters and documents; performs\nfiling, copying and archiving records per payroll schedule.\n10. Assists with completing State and Federal reports by pay period, monthly or annually as\nrequired.\n11. Collects and reviews all incoming payroll changes. Inputs payroll changes into HRIS and vendor\nportals.\n12. Serves as the Human Resources Department Timekeeper. Receives, reviews, corrects,\nprocesses and enters timesheets for Human Resources staff. Assists with troubleshooting\nerrors.\n13. Assists in coordinating, planning, data entry, data review and other tasks during annual benefits\nopen enrollment.\n14. Responsible for updating City\u2019s internal staff webpage regarding payroll related services and\nforms.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Basic bookkeeping, payroll, and general office procedures and practices.\n\u2212 Basic math including the ability to add, subtract, multiply, divide and calculate percentages and\naverages.\n\u2212 Financial systems, including Human Resources Information Systems.\nSkill in:\n\u2212 Effective oral and written communications skills.\n\u2212 Competent in use of standard computer software programs such as word processing,\nspreadsheet, and email software.\n\u2212 Good literacy skills including reading comprehension, business and technical composition,\nknowledge of standard English usage, punctuation, spelling, grammar, and letter format.\n\u2212 Strong computer skills including word processing, spreadsheet manipulation, and database\nmanagement. Ability and willingness to gain a working knowledge of special purpose software\nprograms.\n\u2212 Keyboarding skills sufficient to enter, maintain and retrieve data in a computer-based system.\nPayroll Assistant Page 3\nAbility to:\n\u2212 Maintain the confidentiality of sensitive information, materials and inquiries.\n\u2212 Communicate with City employees using courtesy, tact and good judgment.\n\u2212 Function as part of a team.\n\u2212 Understand and follow written and oral instructions.\n\u2212 Perform according to established procedures, with minimal supervision and work according to a\nset schedule.\n\u2212 Work quickly and accurately with strict attention to detail while processing a large volume of\nwork in an atmosphere of frequent interruptions.\n\u2212 Adapt and be flexible, follow oral and written instructions, and organize and prioritize work.\n\u2212 Excellent attention to detail and ability to check written materials and the work of others for\naccuracy and completeness.\n\u2212 Read, understand, and apply collective bargaining agreement provisions, City procedures,\npolices and ordinances, and State and Federal laws as applicable to scope of work.\n\u2212 File alphabetically and numerically.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\n\u2212 phone, and fax machine\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing 10-25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nEnvironment includes a customary range of noise and other distractions with low everyday risks\nworking around standard office equipment. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High School Diploma or equivalent.\n\u2212 A minimum of two years of general clerical accounting or financial record keeping.\n\u2212 Proficiency with computer software, including word processing and spreadsheets for data\nentry/retrieval and file maintenance required.\n\u2212 Typing at 45 wpm NET and 10-key by touch with accuracy preferred.\n\u2212 Proficiency with computerized payroll system preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\nPayroll Assistant Page 4\nPREPARED BY: A. Bronson REVIEWED BY:\nP. Singh Elizabeth Monahan\nHuman Resources Director\nREVISED BY: A. Bronson\nP. Singh\nA. Sullivan\nE. Weinberg\n4/21"}
{"Department": "Human Resources", "Job Title Sort": "Payroll Lead", "Job Title": "Payroll Lead", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRPayrollLead.pdf", "SharePoint List ID": "527", "Salary Grade": "E1-9", "pdf_url": "https://cob.org/wp-content/uploads/HRPayrollLead.pdf", "pdf_file": "HRPayrollLead.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Payroll Lead E-PLAN\nSG:E1-9\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:AS\nJOB SUMMARY:\nResponsible for processing all phases of semi-monthly payroll cycle while ensuring the\naccuracy of payroll calculations and working under time constraints. Responds to technical\npayroll questions, explains policies and procedures and resolves issues. Processes payroll\nadjustments; calculates and manually prepares retroactive pay adjustments, overtime\nadjustments, and employee terminations. Enters, processes and audits confidential payroll data;\nmaintains confidential employee records. Ensures compliance with State and Federal\nregulations, City policies, Collective Bargaining Agreements and departmental policies and\nprocedures.\nSUPERVISORY RELATIONSHIPS:\nReports to the Payroll Manager who assigns and reviews work. Work is performed under\ngeneral supervision and the guidance of City and departmental policies and procedures, and\nState and federal rules and regulations. Provides training and technical direction to lower\nclassified staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\nPayroll Processing\n1. Performs routine and complex tasks necessary to run a payroll cycle following\nestablished departmental processes and procedures; ensures compliance with collective\nbargaining agreements, City Policies, and State and Federal regulations.\n2. Receives and releases time entry documents. Audits and verifies all timekeeping records\nfor accuracy and completeness based on employee group rules and collective\nbargaining agreements. Works with departments to research and resolve discrepancies\nwith employee time sheets in a timely manner.\n3. Identifies and troubleshoots system calculation errors; assists Human Resources and IT\nstaff in researching, testing and resolving system errors. Maintains documentation of\nproblem resolution.\n4. Researches, analyzes, computes, prepares, and processes special payroll transactions\nsuch as liens, reimbursements, and other special payments.\n5. Calculates and manually prepares retroactive pay adjustments, overtime adjustments,\ncompensatory time cash outs, time sheet corrections, retirement plan changes, FLSA\nand leave cash outs, and employee final pay at separation. Provides explanation of\ncalculations to employees as necessary.\n6. Generates, verifies, balances, and processes payroll deductions.\n7. Monitors, calculates and processes required step increases and adjustments for all\nemployee groups.\n8. Generates leave bank accruals and usage audits; monitors leave banks for appropriate\naccruals and adjustments.\n9. Reviews and reconciles complex payroll reports to ensure proper payment of wages,\ntaxes, and mandatory and voluntary deductions.\n10. Receives Workers\u2019 Compensation vouchers. Calculates pay deductions and re-credits.\n11. Documents payroll procedures, processes and changes. Participates in analyzing\nexisting systems and procedures; recommends payroll process improvements to the\nPayroll Supervisor.\nData Processing\n1. Participates in maintaining a complex Human Resource Information System (HRIS);\nenters, codes, processes and audits confidential employee and payroll data to ensure\naccurate records for payroll, employee benefits and reporting.\n2. Audits integrity of data entered by department and payroll staff during payroll processing\nas recommended by State Auditors.\n3. Compiles and submits statistical information for a variety of reporting agencies; prepares\nsupplemental data as necessary; develops spreadsheets of varying complexity.\n4. Completes employment verification requests where authorized by employee release and\nState and Federal statutes.\n5. Assists in data entry, data review and related tasks during annual benefit open\nenrollment.\n6. Processes employee benefit enrollments, status changes and terminations.\nReporting\n1. Completes required reporting for State, Federal and other agencies (e.g. Department of\nRetirement Systems) on a regular and re-occurring basis; ensures compliance with\nreporting requirements.\n2. Analyzes, interprets and ensures compliance with complex and varied reporting\nrequirements and calculations.\n3. Prepares and sends ACH transfers, EDI payment and associated reports for files such\nas direct deposits, positive pay, deferred compensation, Department of Retirement\nSystems contributions, deductions, benefits, garnishments, payroll taxes, W-2\u2019s and all\nsimilar plans/reports.\n4. Generates and analyzes routine and ad-hoc reports as needed.\nGeneral\n1. Responsible for maintenance of electronic and paper payroll records in compliance with\nstate records retention guidelines including archiving, documenting retention\nrequirements and retrieving records as needed.\n2. Maintains up to date knowledge of changes to terms of collective bargaining agreements\n(CBA) and City policies which impact payroll; implements terms of CBA. Assists HR\nAnalysts with researching payroll related CBA implementation issues.\n3. Provides information to City staff. Researches, responds, and provides documentation in\na timely manner to employees regarding pay, deductions, retroactive pay, leave\naccruals, and other payroll related issues.\n4. Provides instruction and guidance to City staff regarding the use of HRIS system\nincluding entry and approval of timesheets and online access to pay statements.\n5. Notifies appropriate Human Resources staff of changes in benefit coverage for individual\nemployees as needed.\n6. Develops schedules and methods to ensure work is completed accurately and in a\ntimely manner.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Payroll and accounting principles and payroll methods.\n\u2212 Payroll related State and Federal regulations such as FLSA, WA State sick leave,\nWAPFML and DRS reporting requirements and deadlines for payroll taxes and benefits.\n\u2212 Specific payroll related deductions for applicable taxation (e.g. 457, 401a, Section 125,\netc).\n\u2212 Intermediate-level bookkeeping, payroll, and general office procedures and practices.\n\u2212 Intermediate knowledge of Word, Excel and other standard business-related software\nprograms.\n\u2212 Fundamental background in math and calculations, including the ability to add, subtract,\nmultiply, divide and calculate percentage and averages.\nSkill in:\n\u2212 Strong computer skills including word processing, spreadsheet manipulation, and\ndatabase management. Ability and willingness to gain a working knowledge of special\npurpose software programs.\n\u2212 Strong literacy skills including reading comprehension, business and technical\ncomposition, knowledge of standard English usage, punctuation, spelling, grammar, and\nletter formatting.\n\u2212 Keyboarding skills sufficient to enter, maintain and retrieve data in a computer-based\nsystem.\n\u2212 Flexibility and adaptability, to follow oral and written instructions, and to organize and\nprioritize work.\n\u2212 Good oral and written communications skills for explaining policies and procedures,\ncompleting reports, and addressing employee questions and concerns.\n\u2212 Interpersonal skills using tact, patience, and courtesy.\n\u2212 Effective, professional, and positive interactions with difficult individuals.\nAbility to:\n\u2212 Work in a fast-paced environment with strict adherence to time sensitive deadlines\n\u2212 Generate and interpret complex reports.\n\u2212 Analyze various sources of information and reconcile the inconsistencies.\n\u2212 Understand, interpret, apply, and explain complex contracts, rules, regulations, policies,\nand procedures and make process improvements to ensure payroll efficiency.\n\u2212 Research, analyze, and execute difficult problems that arise and be able to solve\nproblems independently.\n\u2212 Perform mathematical calculations and complex data processing tasks rapidly and\naccurately and maintain recordkeeping and data entry skills.\n\u2212 Maintain the confidentiality of sensitive information, materials, and inquiries.\n\u2212 Work independently and appropriately organize and prioritize workload.\n\u2212 Work quickly and accurately with strict attention to detail while processing a large\nvolume of work in an atmosphere of frequent interruptions.\n\u2212 Compose, review, and edit payroll correspondence.\n\u2212 Be detailed oriented and organized.\n\u2212 Understand and follow instructions given by supervisor and other HR staff.\n\u2212 Meet schedules and deadlines while maintaining accuracy.\n\u2212 Work with City employees using courtesy, tact, and good judgment.\n\u2212 Function as part of a team.\n\u2212 Utilize a computer terminal and payroll-related software applications.\n\u2212 Perform 10-key calculator operations by touch.\n\u2212 Develop an historical perspective of the City\u2019s payroll system and of past practice\nprecedent setting.\n\u2212 Adapt, be flexible and tolerate the stress of deadlines and changes.\n\u2212 File numerically and alphabetically.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing 10-25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Environment includes a customary range of noise and other distractions with very\nlow everyday risks working around standard office equipment. Some travel to professional\nmeetings and conferences required. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Associate degree with an emphasis in payroll administration, accounting, finance or\nrelated field preferred.\n\u2212 Three years of progressively responsible experience in full cycle payroll processing.\n\u2212 Two years of experience in the operation and utilization of a Human Resources\nInformation System for payroll processing or similar.\n\u2212 Demonstrated experience and strong skills in utilization of computer software, including\nspreadsheet, word processing, data/entry/retrieval, file maintenance and email. A high\nlevel of proficiency in Excel required.\n\u2212 Finance or accounting experience preferred.\n\u2212 Previous governmental payroll experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\n\u2212 Ten-key by touch required.\nPREPARED BY: A. Bronson REVIEWED BY: _____________________\nR. Mueller\nA. Sullivan Brian Heinrich\n8/20 Deputy Administrator/\nHR Director"}
{"Department": "Human Resources", "Job Title Sort": "Payroll Manager", "Job Title": "Payroll Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRPayrollManager.jd.pdf", "SharePoint List ID": "58", "Salary Grade": "E2-10", "pdf_url": "https://cob.org/wp-content/uploads/HRPayrollManager.jd.pdf", "pdf_file": "HRPayrollManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Payroll Manager E-PLAN\nSG:E2-10\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages and supervises the City's payroll function. Stays informed of and ensures compliance with\napplicable payroll laws and regulations. Performs research and analysis, provides consultation, and\nmakes recommendations to the Human Resources Director regarding payroll program delivery,\npolicies, and improvements to the payroll system. Oversees the accurate processing and reporting of\npayroll for City employees and pensioners. Ensures accurate disbursements of funds for payment of\nsalaries and benefits. Updates payroll procedures and program parameters in accordance with union\ncontracts, legal requirements, City policies, and Civil Service Rule changes. Works in a highly sensitive\npublic setting, with a variety of federal, state, and municipal regulations, including labor contracts.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director. Work is performed under general supervision and the\nguidance of City and Departmental rules, regulations, policies, procedures, labor contracts, and federal\nand State employment regulations. Supervises assigned Payroll staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the City\u2019s payroll processes involving a substantial\nvolume of transactions performed within strict, inflexible time limits. Establishes schedules and\nmethods for providing payroll services. Oversees the accurate processing and reporting of\nemployee payroll, maintenance of payroll records, reporting and payment of tax withholdings\nand retirement withholdings, accruals and balances, and investigation and resolution of payroll\nissues. Ensures compliance with state and federal regulations related to payroll, including those\nrelated to wages, salaries, fringe benefits, deductions, and disbursements of funds.\n2. Recommends and implements policies, procedures, goals, and objectives; establishes priorities,\nschedules, and methods for providing payroll services; prepares various reports on payroll\noperations and activities. Performs outreach and training.\n3. Oversees processing of employee pay and benefits. Reviews, processes, and audits payroll\nchanges, and corrects computer-generated reports each pay period prior to finalization of\npayroll; calculates various pays; and enters variable payroll information to ensure proper pay.\nPerforms and reviews complex calculations for retroactive contract settlements and other payroll\ncorrections.\n4. As the primary contact, oversees plan administration, reconciliation and payment of payroll\nrelated vendors. Prepares and transmits State and federal quarterly and annual reports (e.g.\nIRS Form 941, W-2's, UI).\n5. Provides leadership and motivation to payroll staff. Participates in and recommends hire.\nAssigns and oversees work. Establishes systems and methods for training and orienting\nPayroll Manager Page 2\nemployees, completes performance appraisals, provides coaching, and takes appropriate\ncorrective action as needed.\n6. Participates and works collaboratively with Information Technology staff, HRIS Analyst, vendors\nand consultants in payroll software system implementation, maintenance, issue identification\nand resolution. Analyzes, develops, and recommends modifications or improvements to the\npayroll system to improve efficiency and accuracy within available program parameters.\nTroubleshoots problems and ensures their resolution. Prepares system changes and data for\ntesting. Develops and incorporates side-systems that facilitate more efficient processing and\nreporting.\n7. Maintains current knowledge of and ensures accurate implementation of all contracts, pay\nordinances, administrative guidelines, Federal and State laws as they pertain to payroll.\nImplements legal, regulatory, audit, contractual or benefit changes. Develops internal\nprocedures and documentation for implementation of changes. Provides staff training.\n8. Participates as member of Human Resources Account Manager group in reviewing, discussing,\nand changing Human Resources practices at the City. Conducts, attends, and participates in a\nvariety of team or departmental meetings.\n9. Provides input on labor contract proposals regarding feasibility, efficiency, compliance, impact\non and cost to City. Reviews and implements new labor contracts to assure all City contractual\nobligations are applied and executed. Updates, maintains, and reviews salary tables to reflect\ncontract settlements.\n10. Provides both oral and written information to employees, staff, pensioners, and vendors\nregarding the payroll system as well as specific pay and benefits issues. Receives and\nresponds to inquiries from employees, staff, pensioners, and other agencies. Provides accurate\nand timely data and information; interprets, applies, and explains applicable laws, regulations,\npolicies, and procedures.\n11. Administers LEOFF 1 retiree payroll. Updates and maintains salary tables, auditing and\nmaintaining accurate data.\n12. Develops various statistical and narrative reports using both manual and computer system\nresearch for report generation.\n13. Develops and oversees the maintenance of the records management systems for all Payroll\ndivisional records.\n14. Ensures the confidentiality of all City and employee documents not immediately subject to public\ndisclosure.\nADDITIONAL WORK PERFORMED:\n1. Responsible for the complete operation of payroll processes for the City in the absence of the\nPayroll Lead.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\nPayroll Manager Page 3\n\u2212 The principles and practices of public payroll and benefit systems.\n\u2212 All applicable federal, State and City laws, regulations, rules and policies and procedures.\n\u2212 Principles and practices of financial record keeping; systems, procedures and controls\napplicable to processing payroll.\n\u2212 Local rules and regulations applicable to payroll accounting and deductions, City personnel\nrules, policies, procedures and collective bargaining agreements.\nSkill in:\n\u2212 Maintaining accurate and complete record system including the use of computer software\napplications and hardware.\n\u2212 Planning, organizing, problem-solving analysis and decision-making.\n\u2212 Adaptability/flexibility and stress tolerance.\n\u2212 Oral and written communications for explaining policies and procedures, completing reports,\nand addressing employee questions and concerns.\n\u2212 Interpersonal skills for dealing with employees, the public, and representatives of public and\nprivate agencies.\nAbility to:\n\u2212 Plan, organize, lead teams and manage staff.\n\u2212 Maintain the confidentiality of sensitive materials and communications.\n\u2212 Remain current with relevant technological advancements related to payroll processing.\n\u2212 Read, understand, and implement legal and procedural changes affecting work performed.\n\u2212 Develop an historical perspective of the City\u2019s payroll system and of past practice precedent\nsetting.\n\u2212 Utilize a computer and payroll related software programs.\n\u2212 Evaluate, recommend, and implement improvements to payroll system.\n\u2212 Utilize a ten-key calculator with accuracy.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Occasionally transport objects weighing 10-25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation in an\nenvironment with frequent interruptions. May be required to work evening and weekend hours, as\nassigned. Some travel to professional meetings required. This is a sedentary position with minimal\nphysical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in accounting or related field.\n\u2212 Three years of experience in a computerized payroll environment including oversight of or\nprimary responsibility for processing a payroll of 100 or more employees in a private or public\norganization.\n\u2212 Advanced Excel skills for data analysis and validation.\nPayroll Manager Page 4\n\u2212 Thorough knowledge of applicable federal, State and City laws, rules and regulations.\n\u2212 One year in a lead, supervisory or management role strongly preferred.\n\u2212 Payroll experience with a union environment preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: Kathryn Hanowell REVIEWED BY:\nNell Clinton Elizabeth Monahan,\n10/81 Human Resources Director\nREVISED BY: K.M.\n6/87\nK.M./G.P.\n12/89\nK. Hanowell/S. Mahaffey\n2/01\nC. Elliott/J. Zeimet\n9/07\nA. Bronson/A.Sullivan\n12/16\nA. Bronson/R. Delker/E. Weinberg\nA. Sullivan\n6/21"}
{"Department": "Human Resources", "Job Title Sort": "Payroll Technician", "Job Title": "Payroll Technician", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRPayrollTechnician.jd.pdf", "SharePoint List ID": "490", "Salary Grade": "E1-6", "pdf_url": "https://cob.org/wp-content/uploads/HRPayrollTechnician.jd.pdf", "pdf_file": "HRPayrollTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Payroll Technician E-PLAN\nSG:E1-6\nDEPARTMENT: Human Resources CS: N\nFLSA: Y\nEEO4CODE:AS\nJOB SUMMARY:\nUtilizes defined procedures and processes to assist with routine tasks necessary to run a full\npayroll cycle. Responds to technical payroll questions, explains policies and procedures, and\nresolves issues. Processes payroll adjustments; assists with calculating, verifying and preparing\nretroactive pay adjustments, overtime adjustments, and employee terminations. Performs a\nvariety of functions related to the City\u2019s payroll processes including data entry, record-keeping,\nauditing, and reporting. Provides back-up to other Department positions based on workload and\nabsences. Prepares payroll related billings and payments, confirms accuracy, and transmits\ndata. Answers or refers payroll related inquiries from City employees.\nSUPERVISORY RELATIONSHIPS:\nReports to the Payroll Manager who assigns and reviews work. Work is performed under\ngeneral supervision and the guidance of City and departmental policies and procedures,\ncollective bargaining agreements (CBAs), and State and Federal rules and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs routine tasks and assists with complex tasks necessary to run a full payroll\ncycle following established departmental processes and procedures, ensuring\ncompliance with collective bargaining agreements, City Policies, and State and Federal\nregulations. Assists with processing manual payroll changes, including but not limited to,\ncompensatory time cash outs, timesheet corrections, employee terminations, leave\ncash-outs and retirement plan changes. Serves as backup payroll processor in absence\nof Payroll Lead. Performs tasks necessary to run routine pension payroll cycle. Makes\nroutine payroll adjustments, referring complex issues to Payroll Lead. Makes payroll\nprocedures and process improvement recommendations to the Payroll Supervisor.\n2. Participates in maintaining a complex Human Resource Information System (HRIS);\nenters, codes, processes and audits confidential employee and payroll data and forms to\nensure accurate records for payroll, employee benefits and reporting. Works with Payroll\nAssistant to review, verify, input and process payroll Personnel Action forms. Reviews\nand verifies data entry work performed by other Human Resources staff members to\nensure integrity of information entered in the HRIS system using established procedures.\n3. Identifies and assists with troubleshooting system calculation errors; assists Human\nResources and IT staff in researching system errors. Reviews and assists with\nmaintaining documentation of problem resolution.\n4. Assists with preparing and sending ACH transfers, EDI payments and associated reports\nfor files such as direct deposits, positive pay, deferred compensation, Department of\nRetirement Systems contributions, deductions, benefits, garnishments, payroll taxes, W-\n2\u2019s and all similar plans/reports.\n5. Receives and releases time records; checks for accuracy and completeness, inputs\ncorrections and routes for review.\n6. Utilizes standard reporting tools to run, maintain and support a variety of reports or\nqueries. Assists in the development of standard reports for ongoing department needs.\nHelps maintain data integrity in systems by running queries and analyzing data.\n7. Researches and responds to technical questions and requests from City employees\nwithin scope of authority. Provides City staff with appropriate payroll forms and other\ninformation for new hires and employment status changes. Refers more complex\nquestions and requests to Payroll Lead.\n8. Assists with generating, auditing and monitoring leave banks for appropriate accruals\nand adjustments at regular intervals and at year end.\n9. Ensures the processing, generation, signing and timely distribution of all payroll-related\npayments following State and Federal regulations, including employee payroll, retiree\npayments and vendor payments utilizing the Finance Enterprise system.\n10. Ensures maintenance of electronic and paper Payroll records. Manages, archives and\nretrieves records per payroll schedule.\n11. Performs all duties of the Payroll Assistant.\nADDITIONAL WORK PERFORMED:\n1. Maintains up-to-date knowledge of changes to terms of collective bargaining agreements\nand City policies which impact payroll; implements terms of CBAs. Assists HR Services\nwith researching payroll related CBA implementation issues.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Intermediate-level bookkeeping, payroll, and general office procedures and practices.\n\u2212 Basic math including the ability to add, subtract, multiply, divide and calculate\npercentages and averages.\n\u2212 Financial systems, including Human Resources Information Systems.\nSkill in:\n\u2212 Good literacy skills including reading comprehension, business and technical\ncomposition, knowledge of standard English usage, punctuation, spelling, grammar and\nletter format.\n\u2212 Strong computer skills including word processing, spreadsheet manipulation, and\ndatabase management. Ability and willingness to gain a working knowledge of special\npurpose software programs.\n\u2212 Keyboarding skills sufficient to enter, maintain and retrieve data in a computer-based\nsystem.\n\u2212 Good oral and written communications skills for explaining policies and procedures,\ncompleting reports, and addressing employee questions and concerns.\nAbility to:\n\u2212 Maintain the confidentiality of sensitive information, materials and inquiries.\n\u2212 Work with City employees using courtesy, tact, and good judgment.\n\u2212 Function as part of a team.\n\u2212 Understand and follow oral and written instructions.\n\u2212 Organize and prioritize work.\n\u2212 Work independently and appropriately to organize and prioritize workload.\n\u2212 Develop an historical perspective of the City\u2019s payroll system and of past practice\nprecedent setting.\n\u2212 Work quickly and accurately with strict attention to detail while processing a large\nvolume of work in an atmosphere of frequent interruptions.\n\u2212 Work according to a set schedule.\n\u2212 Adapt and be flexible and tolerate the stress of deadlines and changes.\n\u2212 Excellent attention to detail and ability to check written materials and the work of others\nfor accuracy and completeness.\n\u2212 File numerically and alphabetically.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas to others;\n\u2212 Occasionally transport objects weighing 10-25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer\nworkstation. Environment includes a customary range of noise and other distractions with very\nlow everyday risks working around standard office equipment. Some travel to meetings and\nconferences may be required. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 High school diploma or equivalent.\n\u2013 Two years of intermediate financial record keeping or accounting support experience,\npreferably in municipal government\n\u2013 One year of vocational training in accounting support or related field or equivalent\nexperience.\n\u2013 Demonstrated experience utilizing HRIS or other financial record keeping software, data\nmanagement systems and spreadsheets\n\u2013 Keyboarding at 45 wpm NET and ten-key by touch with accuracy preferred.\n\u2013 One year assisting with payroll processing preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: A. Rowlson REVIEWED BY: _____________________\nC. Elliot Elizabeth Monahan\n1/09 Human Resources Director\nREVISED BY: A. Bronson\nR. Delker\n4/20\nA. Bronson\nP. Singh\nA. Sullivan\nE. Weinberg\n4/21"}
{"Department": "Planning and Community Development", "Job Title Sort": "Permit Center Office Assistant", "Job Title": "Permit Center Office Assistant", "Classification": "Office Assistant I", "Bargaining Unit": "Union:1937", "Published File Name": "PCDReceptionOfficeAsstI.jd.pdf", "SharePoint List ID": "338", "Salary Grade": "103", "pdf_url": "https://cob.org/wp-content/uploads/PCDReceptionOfficeAsstI.jd.pdf", "pdf_file": "PCDReceptionOfficeAsstI.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: PERMIT CENTER OFFICE ASSISTANT UNION:1937\nSG:103\nCLASS TITLE: Office Assistant 1 CS:Y\nFLSA:Y\nDEPARTMENT: Planning and Community Development Department EEO4CODE:AS\nJOB SUMMARY:\nThe Permit Center Office Assistant provides routine clerical support in a very busy work\nenvironment. Tasks include answering the telephone, greeting visitors, providing information\nand assistance to others, opening and sorting incoming mail, filing, photocopying, entering data\ninto databases, assisting with special projects, responding to information requests, permit\ndistribution, cashiering and scheduling appointments as needed.\nSUPERVISORY RELATIONSHIP:\nReports to the Permit Center Supervisor. Work is performed under general supervision\naccording to established, well-defined policies, procedures, guidelines, and laws.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Greets and assists the public, City staff and other agencies by phone and in person.\nIdentifies and contacts appropriate staff person for walk-in customers. Receives\nincoming calls on a multi-line telephone console and routes calls to appropriate\nindividuals or departments.\n2. Prepares records for microfilming and permanent vault storage; including file\npreparation, scanning and attaching documents to the permit tracking system and\npreparing files for local and/or State archives. Verifies completeness and quality of\nfilmed records.\n3. Types correspondence, reports, contracts, memoranda, and schedules by using office\nmachines as required such as a computer workstation, calculator, photocopier, and\nother standard office equipment. Stocks kiosks and drawers in Permit Center with\nBuilding Services related public handouts, labels and applications.\n4. Initiates cases in the permit tracking system. Issues permits to the public. Utilizes a\nvariety of computer programs, including a permit tracking system, word processing,\nspreadsheet and database applications.\n5. Assists the public with microfiche, archived records, public disclosure requests and\nscheduling inspections. Creates files for new applications and plans.\n6. Responsible for ordering business supplies as needed by Department as approved by\nPermit Center Supervisor.\n7. Receives, receipts and records fees received for permits. Performs routine posting of\nrecords and balances cash daily. May prepare invoices or process incoming billings.\n8. Sorts, opens and distributes mail to appropriate individuals.\n9. Performs cashiering duties as assigned; receives payment and issues receipts.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 General knowledge of modern office practices, procedures and equipment including\npersonal computers and related software such as word processing, spreadsheet and\ndatabase programs.\n\u2212 Knowledge of computerized and manual recordkeeping systems and the ability to\nmaintain them.\n\u2212 Knowledge of business English, spelling, punctuation, and mathematics.\n\u2212 Working knowledge of City departments and their functions.\n\u2212 Skills:\n\u2212 Excellent interpersonal and communication skills to effectively communicate with other\nemployees and the general public using tact, courtesy, and good judgment.\n\u2212 Strong data entry skills which include the ability to efficiently operate data entry software\nand related programs.\n\u2212\n\u2212 Ability to:\n\u2212 Ability to multi-task with a high degree of accuracy and attention to detail to meet\ndeadlines in an atmosphere of frequent interruptions.\n\u2212 Ability to prioritize work assignments and work independently.\n\u2212 Willingness and ability to maintain the confidentiality of sensitive written materials and\ncommunications.\n\u2212 Ability to maintain composure and demonstrate tact, patience and courtesy at all times.\n\u2212 Ability to understand and execute verbal and written instructions, policies and\nprocedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a low risk office environment subject to frequent interruptions and requires\nsitting, standing, and using a computer workstation for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one year general office clerical experience required Experience working\ndirectly with the public required.\n\u2212 Experience utilizing word processing software required.\n\u2212\n\u2212 Ability to type at 40 wpm net required.\n\u2212 10-key by touch required\n\u2212 Experience utilizing computerized recordkeeping systems preferred.\n\u2212 Or any combination of relevant experience and training which demonstrates the\nknowledge, skills and abilities to perform the essential functions of the job will be\nconsidered.\nPREPARED BY: S. Taysi REVIEWED BY:\nL. Palmatier Jeff Thomas, Director\nK. Luxtrum Planning and Community Development\n6/2012"}
{"Department": "Planning and Community Development", "Job Title Sort": "Permit Center Supervisor", "Job Title": "Permit Center Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDPermitCenterSupervisor.jd.pdf", "SharePoint List ID": "226", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDPermitCenterSupervisor.jd.pdf", "pdf_file": "PDPermitCenterSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Permit Center Supervisor UNION:231\nSG:4\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nIndependently plans and supervises the staff and work activities of the Permit Center within the\nPlanning and Community Development Department (PCDD). This includes oversight of customer\nservice functions with technical development regulations; permit intake and issuance services rental\nregistration program; the coordination of Permit Center activities with other divisions, departments and\nagencies; and providing complex staff assistance for senior management and leadership. Responsible\nfor administration of the permit software system for the PCDD; develops and documents user\nprocedures, provides training and documents business process development. Performs all duties of a\nPermit Technician as necessary.\nSUPERVISORY RELATIONSHIP:\nReports to the Development Services Manager and works closely with Building Official and senior staff\nto achieve department goals and work plan agenda. Works under general supervision and the guidance\nof City and Departmental policies and procedures. Directly supervises Permit Technicians, Permit\nClerks and Rental Registration work groups. May also supervise interns, special project staff, or\nconsultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for the selection, supervision and evaluation of assigned staff; assigns work and\nensures appropriate training is provided; investigates complaints; recommends and administers\ndisciplinary actions; handles sensitive personnel matters and recommends grievance\nresponses; exercises full supervision over employees.\n2. Plans and supervises the staff and work activities of the Permit Center including the customer\nservice functions with technical development regulations such as land use, building and fire\nsafety as well as Public Works infrastructure; permit intake and issuance services; the\ncoordination of Permit Center activities with PCDD divisions, other departments and agencies;\nand providing staff assistance.\n3. Recommends and assists in the implementation of Department and Permit Center goals and\nobjectives; establishes schedules and methods for Permit Center activities; implements policies\nand procedures; evaluates the effectiveness of Permit Center activities; modifies strategies to\nachieve goals. Administers, edits, collects and distributes Customer Service Survey for\ncontinuous process improvement (LEAN). Analyzes results and use this information to make\nimprovements to processes and permit tracking software.\nPDPermitCenterSupervisor.jd.doc\nPermit Center Supervisor Page 2\n4. Develops and implements strategies outlined by City Council and other policy makers to meet\nestablished measures for service areas. Reviews measures and strategies with administrative\nstaff.\n5. Confers with designers, developers, a variety of agencies and the general public in acquiring\ninformation and coordinating permit processing and review activities; responds to and resolves\ndifficult and sensitive citizen inquiries and complaints and delegates as appropriate.\n6. Interprets and promotes consistent application of regulations, creates procedures and policies\nfor the customer service functions in the Permit Center. Participates in development of\nDepartment and Permit Center work plans; assigns work activities, projects and programs;\nmonitors work flow; reviews and evaluates work products, methods and procedures. Oversees\nand participates in the development of the Permit Technician work group and other assigned\nwork groups.\n7. Responsible for creating and verifying accuracy of monthly and weekly reports for census,\ncouncil, building statistic groups and website as well as creates and maintains all stock advance\nsearches used to fulfill internal and external request for records. Creates specialized reports as\nrequested by Director, Mayor and others.\n8. Makes recommendations on Development Services annual budget and administers approved\nbudget for assigned work groups.\n9. Administers Permit tracking software system for the Department. Analyzes and develops\nbusiness processes to achieve customer service goals as well as metrics set by Council. Serves\nas the Permit Center\u2019s liaison between Planning staff, permitting software vendor(s) and\nInformation Technology (IT) staff to develop, maintain and enhance permit tracking and rental\nregistration software systems. Creates and edits workflow, data collection data fields and\nreports as necessary to achieve efficiency. Works with interdepartmental permitting staff and IT\nstaff to vet quarterly updates to permit tracking software. This includes studying release notes,\nnew functionality testing, regression testing as well as forming and monitoring a team of Subject\nMatter Experts to follow testing protocols. Submits bugs and fix requests to vendors.\n10. Develops and implements special projects to promote efficiencies in Permit Center functions\n(LEAN) and works with permit center leadership team to create and prioritize work plan.\nADDITIONAL WORK PERFORMED:\n1. Performs Permit Technician duties as necessary and reasonable to accomplish the essential\nfunctions of the job.\n2. Performs other related work or a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of City permit processes, building codes, land use regulations, development\nguidelines, improvement standards, and related City policies and ordinances.\n\u2212 Principles, practices and techniques of establishing, maintaining and modifying a permit\nservices program, including regulatory responsibilities and functions.\n\u2212 Federal, State and local laws, codes, rules and regulations as they relate to program areas.\nPDPermitCenterSupervisor.jd.doc\nPermit Center Supervisor Page 3\n\u2212 City organization structure, functions and operations.\n\u2212 Organizational and management practices and theories.\n\u2212 Basic principles in the areas of land use, building and fire safety as well as infrastructure.\n\u2212 Research and reporting methods, techniques and procedures.\n\u2212 Supervision, training and personnel management.\n\u2212 Personal computer operation and applications.\n\u2212 Modern office procedures and methods.\n\u2212 Any additional knowledge and skills to perform as a Permit Technician.\nAbility to:\n\u2212 Effectively plan and administer the full range of section activities and responsibilities.\n\u2212 Analyze problems, identify alternative solutions, project consequences of proposed actions and\nimplement recommendations in support of goals.\n\u2212 Evaluate and develop improvements in operations, procedures, policies or methods.\n\u2212 Analyze, interpret, summarize and present administrative, statistical, and technical information\nin an effective manner.\n\u2212 Interpret permitting policies and procedures and relay effectively to designers, contractors,\nhomeowners and the general public.\n\u2212 Interpret regulations and policies related to section activities and relay effectively to licensees,\nother agencies and the general public.\n\u2212 Select, supervise and evaluate assigned staff.\n\u2212 Establish and maintain cooperative working relationships with those contacted in the course of\nwork including the general public, staff, advisory group members and public officials.\n\u2212 Identify and respond to public and City Council issues and concerns.\n\u2212 Gain cooperation through discussions and compromise.\n\u2212 Communicate effectively and efficiently, verbally and in writing, with internal and external\ncustomers at a variety of levels.\n\u2212 Operate permit tracking software.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation and\nTeamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including:\n- Correctable visual acuity to read a computer monitor and typeset page;\n- Fine finger dexterity to manipulate computer keyboard and mouse;\n- Communicate verbally, in person and over the phone.\nWORKING ENVIRONMENT:\nPerforms detailed technical work requiring a high degree of concentration with frequent interruptions.\nWork is performed indoors in a busy public office responding to customers at the public service counter\nand on the telephone. Also uses a computer workstation to enter data and look up information. May\ninteract with frustrated and difficult members of the public.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A minimum of six years of direct experience as a Permit Technician which includes experience\nworking with the public in development plan review, development inspection and/or permit\nissuance.\n\u2212 A minimum of two years of supervisory experience, preferably for a public service entity.\n\u2212 Certification from International Code Council (ICC) as a Permit Technician on date of hire.\nPDPermitCenterSupervisor.jd.doc\nPermit Center Supervisor Page 4\n\u2212 Three years experience as a lead or senior Permit Technician preferred.\n\u2212 Certification from the International Code Council (ICC) as a Plans Examiner and/or certification\nfrom the American Institute of Certified Planners (AICP) as a Planner preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe skills, knowledge, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving required. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: J.Thomas REVIEWED BY:\nA. Beatty Rick Sepler, Director\n3/08 Planning & Community Development\nDepartment\nREVISED BY:\nL. Palmatier\nK. Nabbefeld\nR. Delker\nA. Sullivan\n1/19\nPDPermitCenterSupervisor.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Permit Clerk", "Job Title": "Permit Clerk", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PDPermitClerk.jd.pdf", "SharePoint List ID": "227", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PDPermitClerk.jd.pdf", "pdf_file": "PDPermitClerk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Permit Clerk UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:E/P\nFLSA:Y\nDEPARTMENT: Planning and Community Development EEO4CODE:AS\nBuilding Services Division\nJOB SUMMARY:\nPerforms a wide variety of clerical duties such as receptionist, permit and rental registration processing,\nrecords management, data entry, word processing, customer service.\nSUPERVISORY RELATIONSHIP:\nReports to the Permit Center Supervisor. Works independently under the guidance of departmental\nand City policies, procedures, ordinances, and codes.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. PERMIT and RENTAL REGISTRATION PROCESSING: Reviews and accepts permit\napplications, initiates permit cases in the permit tracking system, and processes \"over-the-\ncounter\" permits. Issues permits to the public. Reviews and processes rental registrations,\nincluding updating registration tracking software and spreadsheets, mails compliance letters for\nunpaid registrations and tracks management / ownership changes on rental properties. Utilizes\na variety of computer programs, including a permit tracking system, word processing,\nspreadsheet and database applications.\n2. RECORDS MANAGEMENT: Maintains Division filing system. Assists staff and public with\nrecord, microfiche and electronic archiving retrieval and departmental public disclosure\nrequests. Performs regular purge actions to close expired permits. Archives closed cases by\ncomputer data entry, prepares file documents, scans records, reviews archived documents for\ncompleteness, and updates records when changes are made.\n3. RECEPTION and CUSTOMER SERVICE: Greets the public at the counter and on the\ntelephone. Answers questions regarding the permit process, rental registration and safety\ninspection process and permit fees, refers technical inquiries to proper staff, department or\nagency. Schedules inspections, and pre-construction conferences. Provides explanation of\nDivision policies and procedures, processes application materials, provides cashiering services.\n4. CLERICAL DUTIES: Prepares routine correspondence, takes meeting notes, and processes\ntravel and training requests for divisional staff. Assists staff with special and routine mailings,\ndistributes the mail. Maintains mailing list database. Maintains inventory of office forms,\nbrochures and code books, notifies supervisor when re-order is necessary. Updates the BSD\nlibrary database and shelves new publications.\nADDITIONAL WORK PERFORMED:\nDraft PDPermitClerk.jd.doc\nPermit Clerk Page 2\n1. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Standard office practices and procedures including ability to file alpha-numerically, indexing,\ncross reference methods, etc.\n- Good working knowledge of standard office equipment operation, including desktop computers\nand standard office software applications.\n- Purpose, practices, and policies of the Planning Department\u2019s Community Development\nDivision, including the operational relationships between City departments, other governmental\nagencies and community groups and agencies.\n\u2212 Knowledge of business English including reading, composition, punctuation, spelling, grammar\nand format. Legible handwriting.\nSkill in:\n\u2212 Good oral communication skills, interpersonal sensitivity, assertiveness and stress tolerance for\ndealing with the public.\n\u2212 Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n\u2212 Strong computer skills including word processing, data entry/retrieval, spreadsheet applications.\n\u2212 Good written communication skills to prepare minutes, correspondence and reports.\nAbility to:\n\u2212 Ability to work independently in carrying out position responsibilities.\n\u2212 Ability to utilize a variety of computerized record keeping and word processing software.\n\u2212 Ability to handle several tasks simultaneously and to plan and organize work to meet deadlines\nwhile maintaining accuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Ability to be flexible and adaptable.\n\u2212 Ability to input data into computer terminal with speed and accuracy.\n\u2212 Ability to add, subtract, multiply and divide with accuracy.\n\u2212 Ability to follow written and oral instructions and organize work to meet deadlines.\n\u2212 Ability to interact positively and efficiently with a diverse population.\n\u2212 Ability to remember, develop and maintain an awareness of the work of the division, department\nand the City.\n\u2212 Ability to read and apply City and department policies and procedures, filing and coding\nsystems, and other written guidelines.\n\u2212\n\u2212 Ability to provide clear explanations on procedures and regulations relating to the City's building\npermit process and rental registration and safety inspection process and to deal with the general\npublic and co-workers using courtesy, tact, judgment.\n\u2212 Basic knowledge of building construction terminology.\n\u2212 Ability and willingness to maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical abilities to perform required duties of the position Including:\n- lift 25-30 lbs. regularly, and up to 50lbs occasionally;\n- hearing acuity and verbal ability sufficient to communicate in person and using a\ntelephone\nPDPermitClerk.jd\nPermit Clerk Page 3\n- manual dexterity to operate a computer keyboard and standard office equipment; and,\n- near distance visual perception sufficient to see a computer screen and typewritten\npage, operate standard office equipment and handle files and paperwork.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment at a computer workstation with long periods of sitting or\nstanding and includes a normal range of noise. Work involves direct and continuous interaction with\nthe public and other City employees on the telephone and in person Work is performed in a highly\ndemanding atmosphere where interactions with irate/forceful customers may be routine and in an\nenvironment of frequent and numerous interruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years clerical experience in a busy office environment, including public reception duties\nwith extensive public contact.\n\u2212 Typing speed of 45 wpm net.\n\u2212 Experience utilizing a variety of computer software applications including data entry/retrieval,\nspreadsheets, word processing, files maintenance and records management.\n\u2212 One year vocational office training preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and adult abuse\nrecords check.\nPREPARED BY: Bill Hager REVIEWED BY:\nKathryn Hanowell Rick M. Sepler, Director\n9/11/84 Planning and Community\nDevelopment Dept.\nREVISED BY: Kerry Sicktich\n2/87\nDave Wolf/Al Ruiz\n12/94\nRuth Miller/John Asmundson/Lorna Klemanski\n1/05\nK. Nabbefeld / A. Sullivan\n10/16\nPDPermitClerk.jd"}
{"Department": "Public Works", "Job Title Sort": "Permits Reviewer", "Job Title": "Permits Reviewer", "Classification": "Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWPermitsReviewer.jd.pdf", "SharePoint List ID": "293", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWPermitsReviewer.jd.pdf", "pdf_file": "PWPermitsReviewer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Permits Reviewer UNION:1937\nSG:113\nCLASS TITLE: Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works, Engineering EEO4CODE:TE\nJOB SUMMARY:\nReviews and approves single family and multi-family building permit applications for public works\npermit aspects including water and sewer services, driveways, right-of-way use, street obstructions\nand utilities installations for work within the City's rights-of-way. Provides customer services for\ntechnical information related to infrastructure requirements, permit process, permit applications and\nrelated issues. Reviews Whatcom County building permits involving City utilities. Cross-trains to\nexpand knowledge and serve as back-up to Construction Inspector, as time permits.\nSUPERVISORY RELATIONSHIP:\nReports to Engineering Manager. Works independently under informal supervision and in accordance\nwith applicable department procedures, City policies, City Municipal Codes, state laws and\nregulations, Uniform Building and Plumbing codes, AWWA Manual, City Development Guidelines and\nImprovement Standards and other applicable engineering standards. Maintains close working\nrelationships with City and County employees and officials.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Reviews and approves City and County single family, and multi-family building permit\napplications for compliance with local ordinances, state and federal codes and regulations.\n2. Provides information and technical assistance to the general public as well as professional\ndevelopers regarding permit processes and infrastructure requirements. Assists in\nascertaining availability of City utilities, street and main extension requirements. Provides\nstreet, water and sewer locations and record drawings using GIS and other computer\napplications.\n3. Prepares Local Improvement District agreements from prepared templates.\n4. Generates public works permits for water and sewer services, driveways, right-of-way use,\nstreet obstructions, utility installations, and other permits for work within the City's\nrights-of-way.\n5. Calculates water and sewer demand fees for new service applications and other impact fees.\n6. Serves as back-up to Construction Inspector as time permits.\nADDITIONAL WORK PERFORMED:\n1. Maintains list of bonded contractors meeting the requirements to work in City rights-of-way.\nPWPermitsReviewer.jd.doc\nPermits Reviewer Page 2\n2. Copies maps and collects money for maps sold over the counter; writes receipts and\nmaintains records.\n3. Performs related duties and assists in other areas of engineering as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Basic knowledge of cross connection control requirements.\n- Knowledge of construction standards and requirements.\n- Knowledge of applicable local, state and federal laws, codes and standards related to building\npermit review.\n- Familiarity with department requirements for developing and subdividing land.\n- Knowledge of basic civil engineering design for streets and utilities.\n- Knowledge of a variety of computer software programs including word processing,\nspreadsheet, data base management, GIS, and automated permit tracking system.\n- Good problem solving skills, oral and written communication skills and ability to resolve conflict\neffectively.\n- Ability to understand and interpret City ordinances and Public Works requirements and\nstandards.\n- Proficient in reading and interpreting building and construction plans, site plans, parcel maps\nand legal descriptions.\n- Ability to maintain accuracy and attention to detail in an atmosphere of constant interruptions.\n- Ability to establish and maintain effective working relationships with diverse groups including\nemployees, contractors, developers and the general public.\n- Physical ability to perform essential functions of the job.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting and requires sitting, standing, working at a counter, or\nin front of a computer terminal. Also involves intermittent visits to building sites in the field where\nstandard safety practices are followed.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Successful completion of one (1) year of vocational training in engineering technology, or\nequivalent, AND\n\u2212 Three (3) years of experience in utility construction (sewer, water or stormwater), surveying\nand/or other related technical engineering work.\n\u2212 A combination of education and experience that provides the applicant with the required\nknowledge, skills and abilities will be considered.\n\u2212 Regular City employees who meet the experience and training requirements will be\nconsidered for promotional opportunities in the class.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State Driver's License and good driving record. A three-year driving\nabstract must be submitted prior to hire.\n\u2212 Ability to obtain Washington State certification as Cross Connection Specialist.\nPWPermitsReviewer.jd.doc\nPermits Reviewer Page 3\nPREPARED BY: L.McGowan-Smith REVIEWED BY:\nC. Powers Rory Routhe, Asst. Director\nB.Ecker Public Works, Engineering\nJ. Smith\n1/03\nDick McKinley, Director\nPublic Works\nCOMMISSION ALLOCATION:\nPWPermitsReviewer.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Permitting System Business Analyst", "Job Title": "Permitting System Business Analyst", "Classification": "Business System Analyst", "Bargaining Unit": "Union:231", "Published File Name": "PDPermitSystemBusinessAnalyst.jd.pdf", "SharePoint List ID": "382", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDPermitSystemBusinessAnalyst.jd.pdf", "pdf_file": "PDPermitSystemBusinessAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Permitting System Business Analyst UNION:231\nSG: 4\nDEPARTMENT: Planning & Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nNATURE OF WORK:\nResponsible for implementing, integrating, troubleshooting and maintaining the City\u2019s permitting\nenterprise software system and workflow, which includes processes and systems that support\nbuilding and land use review and approval. Partners with IT and key staff from other City\nDepartments for planning, implementation, and maintenance efforts related to the enterprise\nsoftware system. Works closely with customers, vendors, management and technical staff to\nanalyze, document and identify business and technical solutions to business problems and needs.\nWorks with staff to identify workflow gaps and generates automatic processes and reports from the\npermitting system. Reports permitting data and metrics to department management staff, various\noutside entities and the public; identifies and designs process improvements in relationship to the\npermitting system and the public experience with permitting processes and approvals. Trains\nexisting and new staff on permitting systems. Oversees business licensing reporting and public\nquestions.\nSUPERVISORY RELATIONSHIPS:\nReports to the Planning Director or designee. Works independently under general supervision and\nthe guidance of applicable federal, State and local statutes, regulations, policies, and procedures.\nMay serve as lead on assigned projects, including assigning work to project team members and\nproviding feedback. May supervise interns, work study students and volunteers.\nESSENTIAL FUNCTIONS:\n1. Acts as department project manager or team leader for the research, development,\nimplementation, and maintenance of the Permitting enterprise software system, processes\nand related systems and procedures. Develops project and communication plans. Drafts or\nrevises related policies and procedures. Assigned lead responsibilities on an on-going basis\nfor management of Permitting Systems, including annual project and maintenance planning.\nMonitors project budget, assuring expenditures are within approved budget.\n2. Recommends process/customer service improvements, innovative solutions, policy changes\nand/or major variations from established policy that must be approved by appropriate\nleadership prior to implementation. Serves as a key liaison with employees in other\ndepartments, third parties, and other stakeholders. Uses project management skills in\nmanaging projects. May provide overall project management for a given Permitting\ninitiative. Assists in identifying and defining systems and process alternatives capable of\nmeeting business needs.\n3. Provides end user security management and content management for Permitting systems.\nProvides support for fee changes, work flow changes, and other system process\nmodifications. Participates in change management control of Permitting systems. Works\nPermitting System Business Analyst\nPermit System Business Analyst Page 2\nwith IT Services to control access to Permitting systems data. Helps provide support of\nPermitting systems through the IT Services Help Desk.\n4. Develops plans and leads staff in researching, testing and implementation of system\nupgrades and modifications. Works with Information Technology staff and system vendors\nto identify and implement upgrades. Assures modifications and upgrades are successfully\ntested before implementation to the live environment. Reports systems issues to systems\nvendors and works with vendors to resolve the issues. Documents processes and results.\n5. Utilizes reporting tools to write, maintain and support a variety of reports or queries. Assists\nin maintaining data integrity in systems by running queries and identifying discrepancies.\nDevelops standard reports for ongoing customer needs and ad hoc queries as needed,\nworking with staff to identify information requirements. Supports departmental goals by\nanalyzing data and developing summary reports. Works with Information Technology staff\nto resolve complex reporting issues.\n6. Develops and documents work flow processes to create efficiency in the operation of\nPermitting Systems. Works with Information Technology staff to implement complex work\nflow processes.\n7. Plans and provides, or arranges training classes, for staff as needed on the use of\nPermitting Systems. Includes initial training for new users, training on new processes or\ntraining to groups on specific functionality. Develops user procedures, guidelines and\ndocumentation.\n8. Supports best practices for system and process change management, documentation of\nsystem processes and business practices, and development of departmental standards.\n9. Maintains current knowledge of trends and developments in the field. Researches and\nevaluates the use of new applications/technology/standards and equipment at the direction\nof the Planning and Community Development Director.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Construction processes including land use, engineering and building.\n\u2212 Complex systems project management including planning, scheduling, monitoring and\nproblem solving.\n\u2212 Permitting and related software systems including cashiering systems.\n\u2212 City, County, state and federal laws and regulations relevant to land use.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\n\u2212 General broad understanding of the permitting procedures of municipal government.\nSkills:\n\u2212 In testing and configuring permitting systems consistent with business needs of the City.\n\u2212 Communicating business issues and goals with employees at all levels of the organization\n\u2212 Excellent oral and written communications skills.\nPermitting System Business Analyst\nPermit System Business Analyst Page 3\n\u2212 Demonstrated skill and experience in initiating and leading entity wide system and process\nchanges.\n\u2212 Skill in the management of projects within time and financial constraints that exist within the\nCity governmental environment.\nAbility to:\n\u2212 Configure, change, and test permitting systems and related systems based on business\nneeds of the City.\n\u2212 Recommend business configurations based on knowledge of permitting systems and City\ngoals, to employees at all levels of the organization\n\u2212 Understand and interpret work flow processes within a complex organization.\n\u2212 Diagnose and resolve systems analysis problems, evaluate alternatives and make sound\nindependent decisions within established guidelines.\n\u2212 Research and interpret new laws and permitting requirements for implementation within\npermitting systems.\n\u2212 Utilize a variety of spreadsheet, analytical and other computer software for testing analysis\nand preparation of reports for management as requested.\n\u2212 Function as a member of the Planning Department management team.\n\u2212 Demonstrate professional courtesy and good judgment in communications with other\nemployees and external agencies.\n\u2212 Ability to collect, compile, and analyze complex information and data.\n\u2212 Prepare, write and present analytical reports and systems analysis to diverse groups.\n\u2212 Create and provide multi-media based presentations to a wide array of audiences.\n\u2212 Work independently with little direction.\n\u2212 Maintain the absolute confidentiality of sensitive files, data, and materials accessed,\ndiscussed or observed while working with City staff.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 correctable visual acuity to read a computer screen and a typeset page;\n\u2212 fine finger dexterity to manipulate computer keyboard and mouse; and\n\u2212 ability to talk and hear sufficiently to serve internal and external clients.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation\nwith some travel between City of Bellingham locations. Works in an environment with frequent\ninterruptions. Some travel to professional meetings required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in planning, computer science, management information systems, public\nor business administration or related field.\n\u2212 Three years of relevant experience working in a municipal planning and community\ndevelopment department.\n\u2212 Three years of experience supporting computer systems including experience in systems\nimplementation.\n\u2212 Certification as a Permit Technician by International Code Council (ICC) preferred.\n\u2212 Certified Associate in Project Management (CAPM) preferred.\nOR\nPermitting System Business Analyst\nPermit System Business Analyst Page 4\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the skills, knowledge, and ability to successfully perform the essential functions of the\njob will be considered. Necessary knowledge, skills and abilities would include a thorough\nknowledge of permitting processes and data.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: K. Luxtrum REVIEWED BY:\nM. Mulholland Blake Lyon\nA. Sullivan Planning Director\n7/14\nPermitting System Business Analyst"}
{"Department": "Museum", "Job Title Sort": "Photo Archives Research Technician", "Job Title": "Photo Archives Research Technician", "Classification": "N/A", "Bargaining Unit": "Union:114", "Published File Name": "MMPhotoArchivistTech.jd.pdf", "SharePoint List ID": "165", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/MMPhotoArchivistTech.jd.pdf", "pdf_file": "MMPhotoArchivistTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Photo Archives Research Technician UNION: 114\nSG: 9\nDEPARTMENT: Museum CS: N\nFLSA: Y\nEEO4CODE: PP\nJOB SUMMARY:\nThe Photo Archives Research Technician is responsible for documentation, access and\nmaintenance of the photo archive collections. He/she assists and maintains security over the public\nduring research hours, operates photo reproduction services and answers the public's requests for\ninformation relating to local history and/or use of the archives. The Photo Archives Research\nTechnician identifies and catalogs images in the photographic collections, provides informational\nand photographic support, carries out assigned curatorial duties for exhibitions, presents slide\nshows on historical topics to the public and participates in other museum projects.\nSUPERVISORY RELATIONSHIP:\nThe Photo Archives Research Technician reports to the Photo Archivist/Curator of History.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responds to requests from researchers for historical information and/or photos. Hosts\npublic research hours, as well as responding to requests for information via mail, telephone,\ne-mail, etc. Interprets images, consults databases and research resources, locates\nappropriate photos and negatives, draws conclusions and responds accordingly to the\nrequestor.\n2. Operates the resale component of the archives, including reproduction of photos, maps,\nboat plans, slides, informational pages. Prioritizes orders, invoices for services, tracks\nloaned images and follows up on status of invoice payment.\n3. Documents and catalogs photo collections and donations and conducts daily archive\nmaintenance. Identifies conservation needs and conveys to Photo Archivist/Curator of\nHistory. Conducts research to accurately interpret collections, determines circa dates and\nupdates catalog descriptions.\n4. Provides exhibition and publishing assistance including photo interpretation, historical\ninformation and photo service consultation to curators, authors, publishers, etc. Handles the\nretrieval of items, print and copy production, shipping, selection of subject scope within the\nexhibition topic and text format selection.\n5. Presents slide programs on historical topics for museum and outreach. Selects images,\nproduces slides, designs sequencing, researches and interprets historical facts.\nMMPhotoArchivistTech.jd.doc\nPhoto Archives Technician Page 2\nADDITIONAL WORK PERFORMED:\n1. May supervise the activities and tasks of interns and volunteers.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of historical research methodologies and resources, specifically the use of\nmicrofilm, city directories, census, newspapers, etc.\n\u2212 Ability to learn local and regional history, and to acquire the knowledge of specific historical\ntopics in authoritative detail.\n\u2212 Knowledge of current archival methods for the cataloging, care, storage and retrieval of\nitems.\n\u2212 Experience with photographic interpretation.\n\u2212 Ability to deal effective and tactfully with the public and clients; requires special skill in oral\ncommunication and interpersonal sensitivity.\n\u2212 Knowledge of practices, policies, procedures and ethics of museum operations.\n\u2212 Good writing skills; ability to compose reports, concise labeling of images, etc.\n\u2212 Good general knowledge of local and regional history, with knowledge of specific historical\ntopics in authoritative detail.\n\u2212 Ability to manage multifaceted projects with competing deadlines.\n\u2212 Strong organizational skills.\n\u2212 Experience in operating computer equipment and standard software.\n\u2212 Must be flexible and adaptable with the ability to work either alone or with others.\n\u2212 Ability to perform the essential functions of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nThe Photo Archives Research Technician generally performs work indoors at a computer terminal,\nphotocopier, microfilm reader, slide projector, etc. This position requires occasional use of\nchemicals and may have occasional exposure to fumes and dust.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA in social sciences, history, anthropology, museum studies, archives/records\nmanagement or library science.\n\u2212 One (1) to three (3) years paid archival experience in a museum, historical society or closely\nrelated government agency or private sector experience MAY be considered in lieu of\ndegree.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Working knowledge and interest in local history and/or background in historical or\ngenealogical research.\n\u2212 Valid Washington State drivers license, with good driving record (three-year abstract of\ndriving record required upon hire).\nMMPhotoArchivistTech.jd.doc\nPhoto Archives Technician Page 3\nPREPARED BY: Toni Nagel REVIEWED BY:\nLorna McGowan Don Keenan\n01/13/00 Acting Museum Director\nMMPhotoArchivistTech.jd.doc"}
{"Department": "Museum", "Job Title Sort": "Photo Archivist/Curator Of History", "Job Title": "Photo Archivist/Curator Of History", "Classification": "Museum Curator", "Bargaining Unit": "Union:231", "Published File Name": "MMPhotoArchivistCurator.jd.pdf", "SharePoint List ID": "164", "Salary Grade": "S-8", "pdf_url": "https://cob.org/wp-content/uploads/MMPhotoArchivistCurator.jd.pdf", "pdf_file": "MMPhotoArchivistCurator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Photo Archivist/Curator Of History UNION:231\nSG:S-8\nCLASS TITLE: Museum Curator CS:N\nFLSA:N\nDEPARTMENT: Museum EEO4CODE:PR\nJOB SUMMARY:\nResponsible for the care, preservation, storage, inventory and documentation of the photo archives\ncollections. Manages historical reference services, photo reproduction services and archives\nresearch area. Directs activities of archives volunteers, interns, and staff. Supervises research\nassistant and other photo archives/special project staff. Coordinates and curates history exhibitions\nas assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Museum Director and works independently under general supervision. Supervises\ntechnical and support staff, interns, volunteers and staff involved with photo archives projects.\nESSENTIAL FUNCTIONS OF THE JOB:\nArchives Management\n1. Manages the archives collection; researches and documents background of photographs for\nidentification and content; catalogs all accessioned materials; plans and develops research\nprojects, and inventories collections on a regular basis.\n2. Manages photo reproduction services: develops and interprets access, use, fee structure\nand licensing policies for photography collection; designs promotional materials; coordinates\nsales, billing and contractual arrangements; selects, handles arrangements and provides\ntechnical assistance to photo subcontractors; maintains correspondence and records\nconcerning use, shipping and handling of photo reproductions.\n3. Stores, files and retrieves all archival materials as per accepted archival standards.\nProvides public access to the collection and responds to research information requests.\nServes on Collections Committee.\n4. Recruits, trains, and supervises staff, interns and volunteers involved with photography and\narchives management projects.\n5. Projects revenues from photo reproduction sales and makes budget recommendations for\narchives maintenance needs.\n6. Catalogs, conducts inventory, receives donation and acquisitions for the museum reference\nlibrary.\nMMPhotoArchivistCurator.jd.doc\nPhoto Archivist/Curator Of History Page 2\n7. Manages the operations of the archives research area and supervises all reference\nactivities.\n8. Responsible for ensuring a photographic record of Museum exhibitions, activities, facilities,\nand collection objects for exhibit, collections, reference and promotional uses.\nHistorical Curation\n9. Advises and/or recommends history exhibitions to the Director for annual exhibition\nschedule. Serves on Exhibition Committee.\n10. Responsible for the organization, research, implementation, and evaluation of history\nexhibitions as assigned.\n11. Oversees research for history curators and coordinators when needed and directs the\nresearch assistant on specific collection retrieval of archival materials pertinent to exhibit or\npublication matter.\n12. Reviews history exhibitions and related publications for historical accuracy.\n13. Channels historical inquiries to appropriate sources.\nADDITIONAL WORK PERFORMED:\n1. Assists other history curators with photograph orders as needed.\n2. Directs special and grant funded projects and supervises related staff.\n3. Performs other archival and curatorial duties as needed.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of professional practices and ethics of museum operation.\n\u2212 Knowledge of specific registration policies and procedures and familiarity with standard\ncataloging procedures.\n\u2212 Knowledge of standards and techniques for archival care and storage, photographic\nreproduction, and conservation methods for photographic and printed materials.\n\u2212 Knowledge of the history of photographic methods and materials. A working knowledge of\n35mm and 4x5 film equipment and materials, research techniques and general black and\nwhite darkroom procedures.\n\u2212 A knowledge of customs regulations, shipping regulations, forms, fees, and insurance\nrequirements.\n\u2212 A working knowledge of computer hardware and software applicable to museum\nmanagement systems.\n\u2212 Ability to gain a working knowledge of local and regional history.\n\u2212 Knowledge of historical research methodologies and resources.\n\u2212 Good oral communication and interpersonal skills to work tactfully and effectively with\ninterns, volunteers, collectors, the general public, national and international museum clients.\n\u2212 Good writing, organizational and decision making skills, adaptability, flexibility, and\ninterpersonal sensitivity, and leadership skills for working with interns and volunteers.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nMMPhotoArchivistCurator.jd.doc\nPhoto Archivist/Curator Of History Page 3\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is generally performed indoors in the Museum complex of offices, storage areas, and exhibits.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in art, art history, museum studies, anthropology, history or related field\nrequired.\n\u2212 Four (4) years of paid archival experience in a museum, historical society, government\nagency or related private sector setting required.\n\u2212 Training or course work in photography, computer usage and archival practices required.\n\u2212 Master's degree in history, museum studies, archival science or related field preferred.\nAdditional significant museum experience beyond six years may be substituted for a\nMaster's degree.\nPREPARED BY: G.Thomas/C.Garcia/ REVIEWED BY:\nS.Mahaffey Thomas A. Livesay\n8/87 Museum Director\nREVISED BY: G.Thomas/J.Olbrantz/C.Sellin\n8/91\nPettus/Nagel\n9/94\nLivesay/Hanowell\n8/00\nLivesay/Nagel/Klemanski\n4/03\nMMPhotoArchivistCurator.jd.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planner I", "Job Title": "Planner I", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDPlanner1.jd.pdf", "SharePoint List ID": "390", "Salary Grade": "2", "pdf_url": "https://cob.org/wp-content/uploads/PDPlanner1.jd.pdf", "pdf_file": "PDPlanner1.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planner I UNION:231\nSG:2\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for a variety of urban planning duties and other support assignments for the\nplanning process. Performs more complex assignments under the guidance of senior staff.\nProvides information and assistance to the public on land use and planning issues. Reviews\npermit applications for compliance with land use codes and regulations. Performs field\ninspections for compliance with permits and codes. Investigates complaints of code violations\nand conducts enforcement. Prepares and presents reports in a public hearing context on\nindividual land use applications. Conducts research and gathers field and other information for\nuse in the planning process.\nSUPERVISORY RELATIONSHIPS:\nReports to Senior Planner. Works under general supervision and the guidance of Departmental,\nCity, State and Federal laws, regulations, rules, policies and guidelines. May receive technical\ndirection from Planner II.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides information and assistance on permit applications, land use development\ncodes, shorelines, subdivision, and other planning regulations/matters over the counter,\nby phone and written correspondence to the public, city departments and other\ngovernmental agencies.\n2. Provides code interpretation orally and in writing in areas of assignment by senior staff.\nResearches code for preparation of written or oral information/explanation.\n3. Reviews building permits for compliance with land use codes.\n4. Acts as enforcement officer to assure compliance with codes. Assesses complaints or\nviolations using oral information, research, and site visits. Assesses, prioritizes, and\ndocuments enforcement issues according to potential threat to health, safety, and the\nwelfare of the public. Takes enforcement actions and works with City Code Enforcement\nOfficer to resolve uncorrected violations.\n5. Prepares staff reports for Hearing Examiner with review and approval by the Senior\nPlanner. Reviews applications and assesses whether applications meet\nvariance/conditional use criteria. Assesses accuracy and significance of information\nsupplied by both proponents and opponents and recommends action by the Hearing\nExaminer such as approval or denial of conditional use.\n6. Reviews and recommends issuance of permits for accessory dwelling units, legal lot\ndeterminations, nonconforming uses, over-height fences, temporary home occupations,\nsidewalk vendors, planned contracts and environmental impact statements.\n7. Participates in special research projects related to growth management and\ncomprehensive planning (such as the Accessory Dwelling Unit Ordinance).\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature of level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Urban planning principles and theories.\n\u2212 Zoning ordinances and policies.\n\u2212 Environmental policies\n\u2212 State and local regulations related to land development.\n\u2212 City government ordinances, organization, procedures, methods and policies.\n\u2212 Neighborhood planning.\n\u2212 Wetland, shoreline and marine ecology; wildlife and fish needs; water quality and\nwetland regulations.\nSkills in:\n\u2212 Technical and business writing.\n\u2212 Using spreadsheet, database, word processing and related software applications.\n\u2212 Reading and interpreting maps and drawings.\n\u2212 Reading and interpreting land use and related codes.\n\u2212 Public presentation skills for reporting to staff, boards and neighborhood groups.\n\u2212 Time management and prioritizing tasks.\n\u2212 Excellent communication and interpersonal skills for interaction with co-workers,\nsupervisors, managers, other City personnel and the general public.\nAbility to:\n\u2212 Provide clear explanations on procedures and regulations.\n\u2212 Analyze problems and assess information.\n\u2212 Prepare, arrange and report data.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Correctable visual acuity to read a computer monitor and typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Communicate verbally, in person and over the phone;\n\u2212 Traverse difficult and undeveloped terrain.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer work\nstation. Requires frequent attendance and participation in evening meetings, field work and site\nvisits to locations, including urban undeveloped and developed areas and open space,\nunderdeveloped land parcels, and project development sites. Travel to professional seminars,\nmeetings and court attendance as needed.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in urban planning or related field or a bachelor\u2019s degree in an\nunrelated field plus one year of planning experience.\n\u2212 Knowledge of planning principles and practices required. Experience in the field of\nplanning preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must\nsubmit a three-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: P. Decker REVIEWED BY:\nM. Vogel Patricia Decker, Director\nS. Mahaffey Planning Department\nL. Klemanski\n1/01"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planner II", "Job Title": "Planner II", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDPlanner2.jd.pdf", "SharePoint List ID": "510", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PDPlanner2.jd.pdf", "pdf_file": "PDPlanner2.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planner II UNION: 231\nSG:4\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for the full range of urban planning duties and responsibilities on projects and\nassignments of considerable complexity. Includes development of short and long-range plans as\nwell as review, analysis, and recommendations regarding development proposals, plans, and\nbuildings. May have specialty areas of assignment based on education, training, expertise, or\ncurrent departmental work program needs. Participates in interdepartmental teams and presents\nreports to decision making bodies.\nSUPERVISORY RELATIONSHIPS:\nReports directly to a Senior Planner or Division Manager. Works under general supervision and\nthe guidance of City and Departmental policies and procedures as well as applicable federal,\nState, and City laws, regulations, rules, and guidelines. May provide technical guidance and\ndirection to Planner I, interns or other lower level staff. Provides training as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and drafts revisions for supervisor review of comprehensive plans, including\nneighborhood, institutional and urban village plans, and other long-range planning\ndocuments.\n2. Reviews and recommends issuance of land use permits and tracks permit compliance.\nThis may include determining actual and potential impacts of proposals, drafting permits,\nreviewing permits for compliance with the land use code and tracking the permit through\nto project completion.\n3. Reviews and approves short subdivisions and lot line adjustments.\n4. Analyzes and prepares staff reports for comprehensive plan amendments, rezones and\nland use changes and development regulation changes. Includes holding public\nmeetings, evaluating consistency with adopted policies and plans, evaluating impacts on\nadjacent properties and the broader community and drafting recommendations for\nreview by supervisor and Director. May also include drafting presentations and\npresenting materials to recommending and decision-making bodies.\n5. Implements the requirements of federal, state and local zoning and environmental\nregulations and ensures compliance with codes. Determines when violations exist,\nprioritizing enforcement actions based on threats to health, safety and welfare of the\npublic. Maintains accurate records. Uses enforcement tools to achieve compliance and\nrestoration of damages.\n6. Reviews and drafts, for State Environmental Policy Act (SEPA) Responsible Official,\nenvironmental threshold determinations and complex environmental documents for\nproject and non-project actions. Coordinates with local, state and federal agencies.\nEnsures project compliance with SEPA mitigating conditions. Coordinates with other\njurisdictions on programs/plans regarding shared resources and concerns.\n7. Responds to public inquiries and assists the public with understanding state and local\nplanning goals, policies, regulations, and implementation measures. Includes preparing\nwritten and oral correspondence and staff reports, answering zoning questions,\nconsulting land use code, and conducting research. Prepares and delivers presentations\nto a variety of neighborhood, community, business and academic groups. Participates in\nissue- and development-specific neighborhood meetings. Develops informational\nmaterials for review and/or use by the public, Planning Commission, City Council, and\nother decision-makers, boards or commissions.\n8. Manages the pre-application process to compile clear and uniform requirements for\npotential projects. This may include identifying site and project opportunities and\nconstraints; applicable development, design, environmental and other code\nrequirements; and potential review requirements by other agencies.\n9. Reviews development proposals for consistency with architectural design standards and\ncode provisions, including interpretation of code and discretionary standards as\nnecessary.\n10. Manages the review process for long and short-range plans, large building projects,\npreliminary and final plats, annexations, street vacations, and similarly complex projects.\nMonitors building projects and conducts site visits.\n11. Prepares reports and recommendations for consideration by Senior Planners, Division\nManagers, the Department Director, Hearing Examiner, Planning Commission, City\nCouncil, and other decision-makers, boards or commissions.\n12. Drafts findings, resolutions, ordinances, contracts, agreements, policies, financial\nsureties, and other legal documents to implement the comprehensive plan and meet\nfederal, State, and local zoning requirements. Makes recommendations on and drafts,\nfor review of Division Manager and Department Director, changes to development\ncodes. Implements and monitors programs and initiatives such as the Multifamily Tax\nExemption Program, Town and Gown, Infill Housing Toolkit, accessory dwelling units,\nhabitat restoration technical assessment, and environmental regulations and programs.\n13. Drafts design review and planned development permits for residential, commercial, and\nindustrial development. Attends neighborhood meetings. Prepares conditions for permit\nissuance, including development standards and requirements for specific property,\nnegotiating with applicants and providing recommendations to Senior Planners, Division\nManagers and the Department Director.\nADDITIONAL WORK PERFORMED:\n1. Provides staff training on local planning codes, policies, practices, procedures, public\ninteraction, land use regulations, permitting processes and other applicable topics, as\nassigned.\n2. May document and photograph sites and buildings.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nThorough knowledge of:\n- Urban planning principles, theories and practices;\n- Zoning ordinances and policies;\n- Land use, subdivision, and environmental codes and policies;\n- State and local regulations related to land development and annexation;\n- City government organization, procedures, methods, and policies;\n- City ordinances, procedures, methods, and policies;\n- Land use and permit processing;\n- Statistics;\n- Historic Preservation and Cultural resources;\n- Neighborhood planning principles and practices;\n- Population and housing analysis;\n- Land Use Law and precedents;\n- Wetland, shoreline, and marine ecology; wildlife and fish needs; water quality and\nwetland regulations; and\n- Some knowledge of geology and soil science.\nSkill in:\n- Technical and business writing;\n- Using computers, related software applications, and cameras;\n- Reading and interpreting zoning, subdivision, shorelines and environmental regulations,\nand maps, site plans, and development plans;\n- Public speaking and presenting materials to co-workers, the public, board members,\nstaff, planning commissioners, and city council;\n- Negotiating;\n- Presenting data and technical analyses;\n- Excellent communication and interpersonal skills for interaction with coworkers,\nsupervisors, managers, other City personnel, development professionals, and the\ngeneral public.\n- Providing clear explanations on procedures and regulations;\n- Planning and organizing meetings, recommendations, and reports;\n- Analyzing problems and assessing information;\n- Making decisions and developing new problem-solving strategies; and\n- Managing time, prioritizing tasks and managing projects.\nAbility to:\n- Use technological tools and adapt to new technologies;\n- Update and track permit status and progress;\n- Maintain accurate records;\n- Willingness and ability to frequently attend and participate in evening meetings.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physically perform the essential functions of the job, including:\n- Correctable visual acuity to read a computer monitor and typeset page;\n- Fine finger dexterity to manipulate computer keyboard and mouse;\n- Communicate verbally, in person and over the phone;\n- Traverse difficult and undeveloped terrain.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer work\nstation. Requires frequent attendance and participation in evening meetings, field work and site\nvisits to locations, including urban undeveloped and developed areas and open space,\nunderdeveloped land parcels, and project development sites. Travel to professional seminars,\nmeetings, and court attendance as needed. May interact with frustrated and difficult members of\nthe public.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Bachelor\u2019s degree in Urban Planning or related field.\n- Three (3) years experience in planning or related field.\n- Completion of an accredited Master\u2019s degree in urban planning or related field may\nsubstitute for two years of the experience requirement.\n- An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n- Valid Washington State Driver\u2019s License and good driving record. Candidates must\nsubmit a three-year driving abstract prior to hire.\n- Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: P. Decker REVIEWED BY:______________________\nG. Aucutt Rick Sepler, Director\nS. Mahaffey Planning Department\nL. Klemanski\n1/01\nREVISED BY: C. Koch\nM. Quinn\nK. Nabbefeld\nR. Delker\n12/18"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning & Community Development Administrative Supervisor", "Job Title": "Planning & Community Development Administrative Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PCDDAdministrativeSupervisor.pdf", "SharePoint List ID": "631", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PCDDAdministrativeSupervisor.pdf", "pdf_file": "PCDDAdministrativeSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning and Community Development Administrative Supervisor UNION:231\nSG:4\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4/SOC CODE:AS/43-1011\nJOB SUMMARY:\nResponsible for managing and directing the administrative support functions of the Planning and\nCommunity Development (PCD) Department. Provides administrative support to the Director and\nDivision Managers. Performs confidential personnel functions for the department. Serves as a member\nof the Planning and Community Development Department management team. Independently manages\ndepartment administrative staff and collaborates with other departments; has considerable latitude in\nexercising the use of independent judgement to select proper courses of action. Makes\nrecommendations and decisions about department policy and procedure development and\nimplementation directly related to the administrative support functions of the Department. Handles a\nvariety of sensitive public information and departmental matters. Position requires a high degree of\nprofessionalism, confidentiality and discretion.\nSUPERVISORY RELATIONSHIPS:\nReports to the Planning and Community Development Director. Works under general supervision and\nthe guidance of City and Departmental policies and procedures as well as according to Federal and\nState laws and City ordinances and codes. Manages, directs, and/or coordinates the Department\u2019s\nadministrative support personnel; provides direction and/or coordination to temporary employees as\nneeded.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the administrative functions of the PCD Department.\nEstablishes departmental standards for administrative functions and implements improvements\nto systems and procedures. Provides administrative support to the Director and Division\nManagers. Participates as a member of the Department management team.\n2. Supervises the work of Department administrative staff, including hiring, training, and evaluation\nof staff; provides leadership, coaching, and mentoring. Assigns work, develops performance\nstandards, and monitors performance. Applies labor agreements and personnel policies. Makes\nrecommendations and implements employment actions, including discipline with the Director\u2019s\napproval.\n3. Prepares responses to routine correspondence, schedules meetings and maintains calendars.\nGathers data needed for the preparation of contracts; maintains knowledge of current projects.\nPrioritizes, delegates, composes and/or edits a variety of materials such as correspondence,\nreports, legal documents and notices, tables, graphs and charts.\n4. Coordinates with the PCD Managers and the Human Resources Department for hiring, payroll\nand personnel activities. Responsible for the processing of payroll appointments and related\nforms. Participates in the selection of new employees and provides initial onboarding and\norientation for new staff. Provides or coordinates staff training. Performs or directs the work to\nensure maintenance of confidential personnel files, organizational charts, job descriptions and\nprocedural documentation.\n5. Plans, organizes, evaluates and carries out specific projects that support the implementation of\nDepartment goals and objectives. Directs, coordinates and reviews the workplan for assigned\nservices and projects. Assigns work and monitors work flow; reviews and evaluates work\nproducts, methods and procedures; identifies and resolves problems as needed.\n6. Responsible for records management systems of significant importance to the Department and\nthe City. Maintains confidential records for the Department and serves as the Department expert\non the appropriate release of records and information, including the Department\u2019s personnel\nrecords. Performs or directs the work of assigned staff to organize, update, maintain, purge and\narchive databases, files, records and other documents according to guidelines. Performs or\ndirects the collection, research, verification, entry, updating and retrieval of electronic data.\nModifies systems and troubleshoots problems as needed.\n7. Responsible for coordinating any short- and long-range planning to develop goals and\nobjectives for the administrative support functions of the Department. Analyzes department\nadministrative needs and makes recommendations on new programs and training proposals.\nDefines goals and objectives and makes recommendations to the Department Management\nTeam.\n8. Maintains knowledge of all divisions\u2019 projects and schedules and coordinates clerical support as\nnecessary. Oversees clerical staff in the maintenance of correspondence, project and other\ndivisional files.\n9. Develops, recommends and implements improvements to office systems and procedures to\nimprove efficiency of operations and service delivery methods.\n10. Makes arrangements and processes documentation for travel, training, conferences and other\nevents; arranges for travel reimbursements per City policy.\n11. Compiles information on budget, work schedules and staffing for use in establishing short and\nlong-range goals, as assigned.\n12. Coordinates responses to a variety of citizen inquiries and requests, ensuring resolution in a\ntimely manner. Assists with the response and resolution of difficult or time-sensitive citizen\ninquiries and complaints, conferring with the appropriate Supervisors as needed.\nADDITIONAL WORK PERFORMED:\n1. Participates in various Department meetings as a management team member. Records and\ndistributes meeting minutes.\n2. May act as back up receptionist for the department as needed.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS AND ABILITIES):\nKnowledge of:\n- Thorough knowledge of office management principles and practices.\n- Thorough knowledge of the principles and procedures of supervision including the planning,\norganizing, and delegating of work; evaluating performance, setting up complex record-keeping\nsystems and developing an effective work team.\n- Purpose, practices, and policies of the PCD Department, including the operational relationships\nbetween City departments, other governmental agencies and community groups and agencies.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n- Strong skills in organization and planning, problem analysis, independent judgement, decision\nmaking, adaptability, and flexibility.\n- Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\n- Strong oral communications skills including the use of diplomacy and tact.\nAbility to:\n- Work cooperatively and collaboratively with staff, citizens, and other governmental departments,\nuser agencies and diverse groups of people.\n- Adherence to high ethical standards for conduct of public officials. Maintains confidentiality of\nfinancial, personnel and contractual matters.\n- Works effectively with and contributes to a management team environment, collaboratively\nestablishing work plans that support the department mission and goals.\n- Work independently to carry out the responsibilities of the position.\n- Prioritize, delegate, and review work assignments, including the ability to give written and oral\ninstructions, and motivate employees.\n- Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nand database programs.\n- Operate a 10-key calculator with accuracy.\n- Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Remain stationary for long periods of time;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nFrequently interacts with the public on the telephone and in person. Work is performed in an\nenvironment that includes a normal range of noise and other distractions with low everyday risks\nworking around standard office equipment.Some travel may be required for work related meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Three (3) years of progressively responsible administrative management experience in an office\nwith public contact or comparable work experience required.\n\u2212 Two years of supervisory experience preferred.\n\u2212 Demonstrated proficiency in use of computer for word processing applications, data entry,\ndatabase, office management applications, timekeeping applications, spreadsheet applications\nand similar computer software is required.\n\u2212 Municipal or other public sector experience preferred.\n\u2212 Associate Degree or comparable vocational training in office management, business\nadministration, public administration or equivalent is strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: B. Lyon REVIEWED BY:\nE. Weinberg Blake Lyon\n2/24 Director\nPlanning & Community Development"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning & Community Development Permit Technician", "Job Title": "Planning & Community Development Permit Technician", "Classification": "Permit Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PCDPermitTechnician.jd.pdf", "SharePoint List ID": "623", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PCDPermitTechnician.jd.pdf", "pdf_file": "PCDPermitTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning & Community Development Permit Technician UNION:1937\nSG:109\nDEPARTMENT: Planning & Community Development CS: Y\nFLSA: Y\nEEO/SOC:TE/43- 4199\nJOB SUMMARY:\nProvides service and assistance to the general public and development professionals by giving\ninformation, direction and technical assistance regarding the permit application process and multi-\ndisciplinary information in specialized areas. Responsible for accepting, reviewing, routing and tracking\npermit applications for building, land use, utility installation, street and civil construction, and\ndevelopment applications. Works with the public and has inter-departmental contact to facilitate\ncoordination and cooperation in the permitting process. Responsible for ensuring completeness of\npermit applications and that permits are issued in compliance with City standards, policy, and practices.\nIndependently performs regular and recurring complex work according to established procedures\nSUPERVISORY RELATIONSHIPS:\nReports to assigned department lead, supervisor or manager. May receive technical or work direction\nfrom the Building Official or other positions, depending on job assignment and department. Works\nunder immediate supervision and the guidance of applicable federal, state and local statues,\nregulations, policies, procedures and contractual agreements, and City and departmental policies,\nprocedures, technical standards and protocols.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides technical assistance and information to the public and development professionals\nregarding permit processes, building codes, development standards, and other relevant City\nordinances at the public service counter and on the telephone. Tracks and answers questions\nrelated to status of permit applications, communicates with personnel from other departments\nregarding permit status. Explains City requirements and procedures in a clear, concise manner.\n2. Reviews and accepts permit applications to ensure completeness and accuracy. Reviews and\ninterprets plans, specifications and documents, applying knowledge of codes and regulations\npertaining to permits in order to enforce code compliance.\n3. Responsible for completing initial project review, using applicable codes, standards and other\ndepartmental regulations. Determines when projects requiring more extensive or specialized\nreview are routed to other staff and other departments as appropriate.\n4. Assists in ascertaining availability of City utilities, street and main extension requirements.\nProvides street, water and sewer locations and record drawings using GIS and other computer\napplications.\n5. Calculates plan review fees from standard tables.\n6. Prepares and enters technical data into automated permit tracking program related to the\nissuance of specific permits. Issues permits for standard or expedited plans. Explains permit\nprovisions and inspection requirements to applicants.\n7. Performs the work of the Permit Clerk or other lower classified staff as assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n\u2212 Working knowledge of construction terminology, materials and methods.\n\u2212 Working knowledge of applicable codes and regulations, including but not limited to,\nInternational Building Code and related construction codes; environmental, land use planning,\nzoning, stormwater management and erosion control regulations; development guidelines and\nimprovement standards; and other pertinent City development regulations.\n\u2212 Proficient in reading and interpreting building and construction plans, blueprints, site plans,\nparcel maps and legal descriptions.\n\u2212 Strong interpersonal skills to work effectively with the public and assist them with questions and\nproblems related to permit applications. Ability to handle difficult situations with tact and\nassertiveness.\nAbility to:\n\u2212 Explain City procedures and processes to individuals of various levels of technical knowledge.\n\u2212 Effectively write and communicate to prepare reports and letters to builders and developers.\n\u2212 Establish and maintain positive, effective working relationships with associates, contractors,\nowners and the general public.\n\u2212 Work independently in carrying out position responsibilities.\n\u2212 Handle several tasks simultaneously and to meet deadlines while maintaining accuracy and\nattention to detail in an environment of frequent interruptions.\n\u2212 Plan, organize and problem solve, utilizing strong decision-making, planning and organization\nand decision-making skills.\n\u2212 Proficiently use permit tracking, Geographic Information Systems (GIS), and other standard\nsoftware applications such as word processing and spreadsheet applications.\n\u2212 Read architecture and engineering scales.\n\u2212 Ability to maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n- Frequently operate a computer and other office machinery such as keyboard, mouse,\nphone and fax machine.\n- Frequently remains stationary for long periods of time.\n- Frequently communicate accurate information and ideas with others.\n- Occasionally move between worksites.\n- Infrequently transport objects weighing up to 50 pounds\nWORKING ENVIRONMENT:\nThe Permit Technician performs detailed technical work requiring a high degree of concentration and\nknowledge with frequent interruptions. Work is performed indoors in a busy public office setting\nfrequently responding to the public at the service counter and on the telephone. Also uses a computer\nworkstation with long periods of sitting or standing. Environment includes a normal range of noise and\nother distractions and occasionally outdoors in all weather conditions to perform site inspections.\nEmployees are required to use appropriate safety equipment and follow safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Certification from International Code Council (ICC) as a Permit Technician at time of hire.\nOR\n\u2212 One year of direct experience in development plan review, development inspection and permit\nissuance, which includes working with the public, AND must obtain and maintain ICC\ncertification as a Permit Technician within one year of hire.\n\u2212 Certification from ICC as a Plans Examiner is desirable.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving required. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Failure to obtain and maintain required certifications within established time limits will result in\ndemotion to a lower classification for which qualified or dismissal if not qualified for a lower\nclassification.\nPREPARED BY: L.Palmatier/K.Nabbefeld/M.Barrett REVIEWED BY: B. Lyon, P&CD Director\n10/23"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning And Community Development Accounting Specialist", "Job Title": "Planning And Community Development Accounting Specialist", "Classification": "Contract Accounting Specialist", "Bargaining Unit": "Union:1937", "Published File Name": "PCDAccountingSpecialist.jd.pdf", "SharePoint List ID": "466", "Salary Grade": "111", "pdf_url": "https://cob.org/wp-content/uploads/PCDAccountingSpecialist.jd.pdf", "pdf_file": "PCDAccountingSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning And Community Development UNION:1937\nAccounting Specialist SG:111\nCS:E/P\nCLASS TITLE: Contract Accounting Specialist FLSA:Y\nEEO4CODE/SOC:AS/43-3031\nDEPARTMENT: Planning and Community Development\nJOB SUMMARY:\nPerforms various complex accounting functions within the Department. Responsible for the accuracy\nand integrity of the departments budgets and grant reimbursements including special purpose,\nproprietary and general funds. Performs statistical calculations, financial and cash flow analysis, and\nprojections to support management decisions. Prepares monthly, quarterly and annual financial reports\nas required by granting agencies, the tourism commission, department management and the Finance\nDepartment. Coordinates the detail of the department budget process. Responsible for required\nrecordkeeping and compliance for various large federal grants including Department of Housing and\nUrban Development (HUD) funds. Develops methods to analyze financial data and creates various as\nneeded by department management.\nSUPERVISORY RELATIONSHIP:\nReports to the Housing and Services Program Manager; receives day to day oversight and technical\ndirection from the Contract & Accounting Coordinator. Works independently under the guidance of\napplicable federal and state laws, City regulations and contractual agreements, Generally Accepted\nAccounting Principles (GAAP) and Budgeting, Accounting and Reporting System (BARS). Maintains a\nworking relationship with the Planning and Community Development Director and the Economic\nDevelopment Manager as well as the City Finance Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs statistical calculations, cash flow and ending reserve projections, financial summaries,\nbudget to actual comparisons and various HUD cap computations to support day to day\nmanagement decision making within the Planning and Community Development Department.\n2. Creates and updates various financial reports for a variety of purposes including grant\nrequirements, tourism commission, the finance department and management decision making.\nCompletes the semi-annual women in business report, the annual section 3 report and the semi-\nannual Davis-Bacon report.\n3. Works with accounting to determine proper accounting treatment of a variety of new program areas.\nFund types include general fund, proprietary fund and several special purpose funds both grant and\ntax based revenue sources.\n4. Coordinates the detail of the departmental budget process by working with various managers and\nconducting research and analysis of income and expenditures to make recommendations on\nvarious budget lines. Translates budgets in the HUD planning documents into the City required\nPlanning and Community Development Accounting Specialist Page 2\nformat. Maintains knowledge of budgetary factors including council and mayoral directives,\ndepartmental goals, carry over funds and grant revenues.\n5. Maintains and monitors all grants and funds including Community Development Block Grant\n(CDBG), HOME Investment Partnership Program (HOME), Tourism, Housing Levy, General Fund\nand Building Services. Maintains spreadsheets to track expenses and draws, remaining grant\nbalances/fund balances and reconciles to the general ledger. Investigates and analyzes budget\nvariances and initiates journal vouchers as needed to maintain accuracy in the general ledger/job\ncost codes. Works with project managers on project budgets under the jurisdiction of PCD. Draws\ngrant funds\n6. Processes accounts payable, including credit cards, for the Department utilizing appropriate job\ncost or UAC codes to ensure activities are recorded accurately. Prepares purchase requisitions.\nCreates new and maintains current job cost codes. Requests new UACs to facilitate program\nchanges and new funding sources.\n7. Performs required HUD grant recordkeeping within the Integrated Disbursement and Information\nSystem (IDIS). Balances CDBG and HOME job cost/general ledger to IDIS entitlement, draw and\nprogram income records. Creates and closes activities, reports beneficiaries, receipts program\nincome, determines funding amount changes needed, runs various reports for use in managing the\nfinancial aspects of CDBG and HOME. Prepares annual PR26 balancing report for inclusion in the\nConsolidated Annual Performance and Evaluation Report (CAPER).\n8. Processes grant reimbursement requests for the City's Human Services Program and the Tourism\nGrant Program by determining compliance with HUD Human Service regulations, the appropriate\nCity contract, approved grant budgets and federal, state and city regulations. Provides technical\nassistance to Human Service and Tourism grantees in these areas when requested.\n9. Reviews quarterly beneficiary reports from Human Service agencies assessing contract\nperformance. Conducts site visits to verify accuracy of beneficiary and expense information and\nother HUD requirements. Serves as a technical resource to Human Services agencies for\ncompliance assistance.\n10. Maintains loan balance and repayment records for major housing loans for CDBG, HOME, NSP\nand the housing levy. Computes payments based upon contractual agreements, creates and sends\ninvoices and deposits payments. Maintains and balances the spreadsheet ledger that details the\nHUD, HOME, NSP and Housing Levy loans capitalized in the general ledger. Follows-up on\ndelinquent accounts.\n11. May monitor federally-funded construction projects for compliance with federal labor standards and\nthe Housing and Urban Development Act of 1968 Section Three regulations. Holds pre-construction\nmeetings on covered projects.\n12. Initiates the monthly payroll entry for appropriate labor distribution for PCD in the general ledger.\n13. Maintains department records on computer replacement needs.\n14. Maintains records and adequate balance for petty cash account.\nPlanning and Community Development Accounting Specialist Page 3\nADDITIONAL WORK PERFORMED\n1. Performs clerical duties such as typing, word processing and editing, filing, copying, drafting\nforms and data entry/retrieval.\n2. Provides information and assistance to Department staff.\n3. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 General knowledge of generally accepted accounting principles (GAAP) and the Washington\nState Budgeting, Accounting and Reporting System (BARS).\n\u2212 Knowledge of cost accounting principles and the ability to apply them.\n\u2212 Knowledge and ability to apply federal, state and local regulations.\n\u2212 Knowledge of office principles and practices and ability to use a variety of office equipment,\nincluding computer, typewriter, multi-line electronic digital phone systems, copier, fax, etc.\n\u2212 Knowledge of various filing systems (computerized and hard copy) and ability to accurately\nmaintain them\nSkill in:\n\u2212 Strong computer skills including spreadsheet applications, word processing, data base, and\nrecord keeping; ability and willingness to learn new applications and techniques.\n\u2212 Strong oral and written communication skills, interpersonal sensitivity and problem solving skills\nfor interacting with a diverse population including coworkers, program participants and the\ngeneral public.\n\u2212 Strong organizational skills.\nAbility to:\n\u2212 Ability to understand and comply with City of Bellingham policies and procedures applicable to\nthe position, such as those for petty cash, purchase cards and travel reimbursement\n\u2212 Strong ability to add, subtract, multiply, divide and compute percentages with accuracy; ability to\nuse 10-key with speed and accuracy.\n\u2212 Ability to apply the Department\u2019s purpose, policies, procedures, functions and practices.\n\u2212 Ability to do repetitive work quickly, accurately and with close attention to detail in an\natmosphere of frequent interruptions.\n\u2212 Ability to follow written and oral instructions, to prioritize workload for completion in a timely\nmanner and to work independently or as a member of a team depending on project needs.\n\u2212 Ability to tolerate stress and to handle several tasks in an environment of frequent interruptions.\n\u2212 Ability to maintain client confidentiality.\n\u2212 Ability to independently research a variety of sources for information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties of the position including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequent keyboarding, gripping and clicking mouse;\n\u2212 Frequently communicate verbally;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nPlanning and Community Development Accounting Specialist Page 4\nWORKING ENVIRONMENT:\nWork is performed at a computer workstation in an open concept office environment. Work involves\nsitting and working in front of a computer terminal for extended periods of time. Working conditions\ninclude noise, frequent interruptions, and other distractions, with very low everyday risks working\naround and operating standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 AA degree or two years of college or vocational coursework in accounting or related required.\nTwo years of relevant bookkeeping and/or accounting support experience may substitute for an\nAA degree.\n\u2212 Three years of progressively responsible bookkeeping and/or accounting support experience\nutilizing computerized accounting systems and spreadsheets required.\n\u2212 One year experience with record-keeping and compliance monitoring for grant-funded contracts\npreferred.\n\u2212 Accounting support experience in a municipal or public sector environment preferred.\n\u2212 Advanced utilization of computer software applications, including spreadsheets, databases, and\nword processors preferred.\n\u2212 Experience utilizing Budget Accounting and Reporting System (BARS) strongly preferred.\n\u2212 Typing at 45 wpm NET and ten-key proficiency.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: Holt Consulting REVIEWED BY: _______________________________\n7/00 Blake Lyon, Director\nC. Flickinger/L. Klemanski Planning and Community\n2/02 Development Department\nC. Flickinger/R. Miller/L. Klemanski\n1/05\nC. Flickinger/C. Goldston/L. Klemanski\n11/08\nB. Barr/A. Sullivan\n2/14\nE. Weinberg\n10/24"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning and Community Development Director", "Job Title": "Planning and Community Development Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PDPlanandCommDevelopDirector.jd.pdf", "SharePoint List ID": "229", "Salary Grade": "E-DH-C", "pdf_url": "https://cob.org/wp-content/uploads/PDPlanandCommDevelopDirector.jd.pdf", "pdf_file": "PDPlanandCommDevelopDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning and Community Development Director E-PLAN\nSG:E-DH-C\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThis a highly visible executive management position providing leadership, direction, and general\nadministrative oversight to the Planning and Community Development Department and employees\nresponsible for the community's growth management planning process, including citizen involvement, the\ndevelopment and update of the City\u2019s comprehensive plan, zoning and land use ordinances,\nenvironmental protection regulations, and development codes and policies. Also responsible for the City\u2019s\nintegrated development review processes and code enforcement as well as housing, neighborhood, and\ncommunity development activities. Work involves significant community engagement and public\ninvolvement with elected officials, citizens, neighborhood groups, and other governmental entities. As a\nmember of the City\u2019s senior management team, collaborates with the Executive Department, City\nCouncil, and other City departments on strategy and policy to ensure that the City\u2019s mission and core\nvalues are incorporated into operational activities and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Works independently with direction from the Mayor or designee to ensure\ncoordination of objectives and priorities of the Mayor and Council. Supervises staff, directly or through\nassigned managers. Works under City policies, procedures, municipal code, and various State and\nfederal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Strategic Planning: Works with elected officials, Planning Commission, advisory boards, City\ndepartment heads, and other agencies and jurisdictions to develop long-range strategic\napproaches, goals, and plans for growth management, environmental protection, neighborhood\npreservation and revitalization, and citizen involvement in planning processes. Facilitates and\npromotes ongoing research into new approaches and trends, and recommends implementation\nof programs to assist elected officials and the community plan for the future.\n2. Land Use Planning, Zoning, and Development Regulations: Oversees the comprehensive\nplanning process work of the City. Directly or through staff sees to the update and regular\nmaintenance of the Comprehensive Plan, Shoreline Master Plan, neighborhood plans, zoning\nand development codes and regulations to implement the Plan, and the review and enforcement\nof permitting and compliance processes under these regulations . Ensures these are consistent\nwith the City\u2019s growth management goals and objectives and comply with law. May be assigned\nsignatory responsibility for building, design, or other development proposals and/or permit\napplications. Represents the Department before review and approval bodies.\n3. Integrated Development and Building Plan Review: Coordinates the work of the \u201cone-stop\u201d City\npermitting service for planning and zoning, building, public works and fire permit applications.\nWorks with collaborating City departments to streamline operation of the Permit Center, to\nimplement new technology, and to staff appropriately for effective processes and systems.\nPlanning & Community Development Director Page 2\nEvaluates workloads, resource allocations and efficiency of systems, and establishes priorities\nfor completion of permit review processes, including providing information and education to\npromote user compliance and satisfaction.\n4. Community and Neighborhood Development Services: Oversees the City\u2019s programs and\nplanning for low income and affordable housing, use of various grants and other funding of\ncommunity and human services, and targeted development projects for neighborhoods. In\ncollaboration with the Executive, works with neighborhood groups and representatives,\ncommunity service providers, business owners and developers to address neighborhood issues\nand concerns related to preservation and quality of life issues, revitalization, housing, and\nhuman needs.\n5. Citizen Involvement and Communications: Directs planning and presentation of public\ninvolvement programs for neighborhood and community-wide issues and planning processes.\nOversees work plans and staff assignments to facilitate efficient and meaningful public\ninvolvement and policy direction. Provides for City-wide citizen communication to disseminate\ninformation on Planning and Community Development projects and processes. Provides for\nstaff support of the Planning Commission, Municipal Appeals Board, and other boards and\ncommissions related to the work of the Department.\n6. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Directly or\nthrough managers, appoints, supervises, provides for training and development, manages\nperformance and ensures accountability of Department employees. Oversees the creation and\nimplementation of diverse work programs. Ensures compliance with labor agreements, City-\nwide and Department policies, and State and federal laws and regulations.\n7. Policy Development: Develops, recommends, and oversees the administration of Department\npolicies and guidelines. Maintains currency of policy and practice with the organizational needs\nof the City and with applicable City Charter, municipal code, State and federal laws.\n8. Fiscal and Business Management: Ensures the financial well-being of the Department by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budget and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the Department, including management of permitting fees\nand funds and accessing federal and State funding sources. Ensures the efficient and\neconomical use of Departmental funds, manpower, materials, facilities and time.\n9. Senior Management Team: Provides information and advice to the Mayor and City Council on\nstrategic planning and accomplishment of City goals and objectives. Participates in\norganization-wide strategic planning. Coordinates the Department's activities with those of other\nCity departments and offices to ensure a consistent approach towards common projects and\ninterests and the cost effective delivery of services.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Urban and community planning and development principles, practices, and processes.\nPlanning & Community Development Director Page 3\n\u2212 Planning and Community Development programs and projects, planning, land use, and zoning\nregulations, design and development codes, community and neighborhood geography,\ndemographics, institutions, oversight agencies, and key stakeholders.\n\u2212 Principles, practices and techniques for establishing, maintaining and modifying a project\nmanagement program, including regulatory responsibilities and functions\n\u2212 City legislative processes, fiscal and budget management processes, and applicable\nadministrative policies and procedures.\n\u2212 Current departmental and related City issues and stakeholders, both internal and external,\nincluding other governmental legislative and agency processes, players, and issues.\n\u2212 Applicable federal, State, and local laws and regulations affecting the work of the Department.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, other departments, elected officials, the media, and the public.\n\u2212 Highly effective team-building and leadership skills including consensus-building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Excellent project management skills, including skill in planning, organizing, evaluating, analyzing\nproblems, making decisions, time management and implementing plans\n\u2212 Strong business and fiscal management skills.\n\u2212 Problem analysis and decision-making, adaptability/flexibility, and stress tolerance in a highly\nvisible public environment.\n\u2212 Excellent strategic planning, organizing, and time management skills.\n\u2212 Excellent written and verbal communications skills including public presentation skills.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Foster meaningful discussion with the public and create effective forums for public input while\nmoving the Department\u2019s programs forward.\n\u2212 Lead the City in strategic planning efforts by bringing various interests together and addressing\nproblems in a proactive manner.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related and sometimes conflicting stakeholder and governmental\nrequirements.\n\u2212 Interpret, explain, and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Articulate the Department\u2019s goals and work in an understandable and appropriate manner for\nthe particular audience or individual;\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the Department.\n\u2212 Identify the Department's future direction in response to changing community needs, and to\ndevelop, implement, and monitor appropriate plans, schedules, and action steps.\n\u2212 Work independently but under general policy and strategic guidance.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine\n\u2212 Frequent exposure to outdoor weather conditions;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally traverse uneven terrain.\nPlanning & Community Development Director Page 4\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting subject to frequent interruptions and site visits to various\nCity and community facilities and active construction project sites often in inclement weather, with\nmuddy or icy conditions. May be exposed to highly stressful situations and individuals who are irate or\nhostile; may be subject to long hours due to attendance at City Council and Committee meetings and\nother responsibilities required at this executive level. Flexibility to work evening and weekend hours and\noccasional overnight travel to conferences and training sessions required. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in urban planning, public administration, or related field. Master\u2019s degree\npreferred.\n\u2212 Seven years of progressively responsible experience in planning, economic development,\ncommunity development, housing and/or redevelopment, including three years of management\nresponsibility.\n\u2212 American Institute of Certified Planners (AICP) Certification preferred.\n\u2212 Preferred qualifications include a significant record of:\n\u2212 Responsibility for general fiscal management, capital budget management, and strategic\nplanning\n\u2212 Experience in a community with active citizen involvement and experiencing significant\ngrowth.\n\u2212 Effective work with elected officials, advisory boards, community, environmental and\nbusiness groups.\n\u2212 Creativity and innovation in programs and processes.\n\u2212 In place of the above requirements, an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skill and ability to successfully perform the\nessential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: KH for TD REVIEWED BY:\n5/91 Kelli Linville\nMayor\nREVISED BY: KH/RMA\n1/06\nAS\n10/12\nKL\n7/14"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning and Community Development Office Assistant", "Job Title": "Planning and Community Development Office Assistant", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PDPlanCDOfficeAsst.JD.pdf", "SharePoint List ID": "230", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PDPlanCDOfficeAsst.JD.pdf", "pdf_file": "PDPlanCDOfficeAsst.JD.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning And Community Development Office Assistant UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:E/P\nFLSA:Y\nDEPARTMENT: Planning and Community Development EEO4CODE:AS\nJOB SUMMARY:\nThe primary responsibility of this position is receptionist for the Planning and Community\nDevelopment Department. Additionally this position will perform a variety of general office and\nsecretarial duties. Word processes, logs, distributes and tracks a variety of material to support\nthe functions of the department. Maintains manual and computerized files and records.\nSUPERVISORY RELATIONSHIPS:\nReports to the Administrative Secretary who assigns, reviews, and evaluates work in\ncoordination with department professional staff. Works independently under the guidance of\nState and Federal laws, City ordinances and codes, departmental and division policies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs reception duties: Greets, assists and provides information to visitors of the\nPlanning and Community Development Department both in-person and utilizing multi-line\ntelephone console and computerized message system. Screens calls, records messages\nand/or refers inquiries to appropriate staff.\n2. Opens, sorts and distributes Planning and Community Development Department mail to\nappropriate staff. Collates, labels, and processes bulk mailings. Distributes bids, news\nreleases, notices and periodicals.\n3. Performs secretarial and clerical duties such as typing, word processing and editing,\ndrafting forms and data entry/retrieval as required. In coordination with Administrative\nSecretary, receives and composes correspondence of professional staff.\n4. Maintains schedule of meetings in large and small conference rooms for both the\nPlanning and Community Development Department and for various city department uses.\n5. Maintains computerized recordkeeping system for Community Development and\nPlanning Department. Produces various related reports for appropriate staff as\nrequested.\n6. Assists in the preparation and distribution of agendas for the weekly Technical Review\nCommittee.\n7. Maintains Planning Division reading file. Maintains log and update status on incoming\npermits using Tidemark.\nPlanning And Community Development Office Assistant Page 2\n8. Prepares paperwork for payroll changes, new hires, separations, etc.\n9. Assists in the tracking of Planning Division's Project Management Program.\n10. Tracks and logs investigation correspondence on code violations\n11. Assists Administrative Secretary in maintaining and producing Planning Commission\npackages and information files.\n12. Other related duties as assigned that can be performed at the telephone workstation.\nADDITIONAL WORK PERFORMED:\n1. Provides back-up to the Administrative Secretary and assistance to the Planning and\nCommunity Development Division Secretaries in the performance of their duties.\n2. As assigned, performs other appropriate duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\n\u2013 Ability to gain knowledge of departments purpose, policies, procedures, functions and\npractices, and to apply as appropriate.\n\u2013 Knowledge of office principles and practices and ability to use a variety of office\nequipment, including computer, typewriter, multi-line electronic digital phone system,\ncopier, fax, etc.\n\u2013 Knowledge of various filing systems (computerized and hard-copy) and ability to\naccurately maintain them.\n\u2013 Good literacy skills, including reading, business and technical composition; knowledge of\nstandard English usage, spelling, punctuation, grammar and letter format; ability to\ndetect/correct errors in written materials.\n\u2013 Strong computer skills including word processing, data entry/retrieval, recordkeeping,\nspreadsheet applications; ability and willingness to learn new applications and\ntechniques.\n- Strong oral and written communication skills, interpersonal sensitivity and problem\nsolving skills for interacting with a diverse population including co-workers, program\nparticipants and the general public.\n\u2013 Ability to add, subtract, multiply, divide and compute percentages with accuracy; ability to\nuse 10-key with accuracy.\n\u2013 Ability to follow written and oral instructions, to prioritize workload for completion in a\ntimely manner and to work independently or as a member of a team depending on project\nneeds.\n\u2013 Ability to handle extensive public contact and to remain calm in stressful situations.\n\u2013 Ability to tolerate stress and to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2013 Ability to maintain client confidentiality.\n\u2013 Physical ability to perform required duties of the position.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nPDPlanCDOfficeAsst.JD.doc\nPlanning And Community Development Office Assistant Page 3\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and\nfrequent distractions with very low risks working around standard office equipment. Work\ninvolves sitting and answering telephones for extended periods of time and direct contact with\npublic. Also works extensively at a computer work station.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Minimum of two (2) years of general office/secretarial work experience in a busy office\nenvironment, including receptionist duties with extensive public contact required.\n\u2013 Intermediate utilization of computer software, including wordprocessing, data\nentry/retrieval, spreadsheet, data base management required. WordPerfect experience\npreferred.\n\u2013 Keyboarding speed at 45 wpm NET required.\n\u2013 Prior secretarial experience with a public agency desirable.\nPREPARED BY: Barbara Clark REVIEWED BY:\nDarlene McLeod Patricia R. Decker\n10/94 Director Planning &\nCommunity Development\nREVISED BY: Susan Larssen\nPatricia Decker\n10/97\nCOMMISSION ALLOCATION:\nPDPlanCDOfficeAsst.JD.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning and Community Development Technical Aide", "Job Title": "Planning and Community Development Technical Aide", "Classification": "Technical Aide", "Bargaining Unit": "", "Published File Name": "PCDTechnicalAide.pdf", "SharePoint List ID": "635", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PCDTechnicalAide.pdf", "pdf_file": "PCDTechnicalAide.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning and Community Development Technical Aide UNION:Non/1937\nSG:3\nCLASS TITLE: Technical Aide CS:N\nFLSA:Y\nDEPARTMENT: Planning and Community Development EEO4CODE:TE\nJOB SUMMARY:\nThis position assists in fulfilling Planning and Community Development Department objectives by\nperforming routine technical duties such as compiling and summarizing public comment; monitoring\ndiscussion threads on the City\u2019s online web-engagement platform; tracking, summarizing, and\ninputting social-media and related data and comments into project databases; working with graphic\ndesign applications to assist in preparation of advertising and outreach materials; and performing\nbasic research and data gathering within program area. Position will also assist with logistics\naround public meetings and outreach events related to department programs and work plan.\nSUPERVISORY RELATIONSHIP:\nEmployee works under close supervision and in accordance with established methods, practices\nand systems. Receives technical direction and guidance from other staff. Works under applicable\nCity regulations, policies, guidelines and standards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs a variety of basic technical duties in support of planning functions and goals,\nfollowing established procedures and standards. Assigned tasks may include spreadsheet\ndevelopment, assisting with development of promotional materials, and performing basic\nresearch.\n2. Collects data following specific procedures, such as compiling and summarizing public\ncomments; monitoring discussion threads on the City\u2019s online web-engagement platform or\nother social media; inputting data into City programs, databases, documents, and\nspreadsheets; and tracking and summarizing data as needed.\n3. Drafts for supervisory review a wide variety of program documents and materials, including\nprogram advertising, info-graphics, information packets, and other documents. Works with\ngraphic design applications to assist in preparation of advertising and outreach materials,\nincluding creating simple graphic designs for documents, adding graphics to existing\ndocuments, and updating images and graphics under direction from program staff. Edits\nmaterials for accuracy, appearance, readability and style.\n4. Conducts basic research related to urban planning and planning projects using resources\nsuch as City records and databases.\n5. Creates basic output, such as charts, graphs, and reports, using computer software and\nrelated equipment.\n6. Maintains accurate and detailed records and statistics of work performed.\n7. Provides basic written and verbal reports as requested.\n8. Interacts with the public, both on-site and off-site, in the course of research or data\ncollection. Communicates goals of planning projects and answers basic questions. Assists\nwith logistics around public meetings and outreach events related to department programs\nand work plan, which may include reserving rooms, tracking attendance numbers,\nanswering basic questions, and providing guidance on where to find more detailed\ninformation.\n9. Communicates logistical needs and status of project progress to supervisor.\n10. Performs routine clerical duties including answering telephones, typing, filing, and operating\noffice machines.\nADDITIONAL WORK PERFORMED:\n1. May interact with public officials, other agencies, departments, community groups, or\ncontractors in the course of research or data collection.\n2. Performs other duties of a similar nature as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Some knowledge of urban planning principles, terms, concepts, procedures, functions, and\ntechniques.\n\u2212 Proficiency with MS Office suite including Word, Excel, and PowerPoint.\n\u2212 Some knowledge of basic graphic-design principles and applications.\n\u2212 Working knowledge of modern online social-media platforms, applications, and resources.\nSkill in:\n\u2212 Basic addition, subtraction, multiplication, division, statistical and algebraic calculations.\n\u2212 Basic writing skills and ability to summarize and describe discussion threads and topics.\n\u2212 Good communications and customer service skills.\n\u2212 Organization and time management techniques.\n\u2212 Good problem-solving and decision-making skills.\n\u2212 Basic understanding of city planning, public policy, and community engagement.\nAbility to:\n\u2212 Willingness and ability to maintain the confidentiality of program information.\n\u2212 Produce and maintain computer generated materials specific to program area, such as info-\ngraphics, and advertising materials conforming to established project standards.\n\u2212 Ability to interpret technical language of program area, such as planning policy documents.\n\u2212 Ability to understand project scope documents and follow established procedures.\n\u2212 Ability to maintain records and prepare necessary technical reports.\n\u2212 Ability to communicate effectively and positively, both orally and in writing.\n\u2212 Ability to work independently and as part of a team.\n\u2212 Ability to maintain accuracy and efficiency while performing repetitive tasks.\n\u2212 Ability to establish and maintain effective working relationships with diverse groups of\npeople including other employees, contractors, vendors, public officials, stakeholder groups\nand the general public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Operate a computer and other office machinery such as a keyboard, mouse, phone,\nand fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Travel between work sites;\n\u2212 Occasionally transport boxes or equipment weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed an office setting at a computer work station with long periods of sitting or\nstanding. Environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment. Frequently interacts with the\npublic on the telephone and in person. Some travel to meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college or vocational training with classes or emphasis in urban planning or\nrelated field.\nOR\nOne year of planning experience\nAND\n\u2212 Demonstrated proficiency with MS Office suite including Word, Excel, and PowerPoint.\n\u2212 Working knowledge of basic graphic-design principles and applications and modern social\nmedia platforms and applications preferred.\n\u2212 Bilingual fluency in English and Spanish preferred.\n\u2212 A combination of education and experience which provides the applicant with the required\nskills, knowledge, and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent on passing a criminal background check.\nPREPARED BY: Behee/Taysi/Delker REVIEWED BY:\n8/2023 Blake Lyon\nPlanning and Community\nDevelopment Director"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning Code Compliance Officer", "Job Title": "Planning Code Compliance Officer", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PCDPlanningCodeComplianceOfficer.jd.pdf", "SharePoint List ID": "455", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PCDPlanningCodeComplianceOfficer.jd.pdf", "pdf_file": "PCDPlanningCodeComplianceOfficer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning Code Compliance Officer UNION:231\nSG:3\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position is responsible for performing work involving document research and analysis along\nwith field investigation including identifying building, zoning and land use violations based upon\nproactive observation and complaints leading to the resolution of alleged or apparent violations of\nthe Bellingham Municipal Code. Responsible for the investigation and documentation of apparent or\nalleged code violations, working with citizens and City personnel on resolution of compliance\nissues, development and preparation of case files for prosecution by the City Attorney, and the\ndevelopment and maintenance of appropriate records.\nThe position requires specific knowledge of the application of land use and building codes and\nfamiliarity with their purpose and intent. Responsibilities include assisting and coordinating\ncompliance activities primarily with other City departments and City, County, Federal and/or State\nagencies. This is non-uniformed civilian enforcement work under a limited law enforcement\ncommission including the ability to issue citations. Focus of code compliance work includes\nenvironmental and land use regulations, codes and permits, handicapped access regulations,\nbillboard/sign codes, fire, building, dangerous building and housing codes, and other similar City\ncodes and/or regulations as required.\nSUPERVISORY RELATIONSHIPS:\nReports to the Development Services Manager or his/her designee. Works under general\nsupervision and the guidance of City and Departmental policies, procedures, protocols and\ntechnical standards. Guidance and strategic planning is provided by the Building Official and the\nCity\u2019s Planning and Community Development Department. Work may be reviewed via oral and\nwritten reports as well as inspection or review of the following: field work, contact with the public,\ncase files, case presentation and contact with other departments and/or agencies.\nESSENTIAL FUNCTIONS OF THE JOB:\nInvestigations:\n1. Conducts site visits, investigations, and review of records including recorded documents,\nhistoric records, insurance maps and title information to evaluate circumstances in order to\nidentify violations of codes, permits, and regulations.\nPlanning Code Compliance Officer Page 2\n2. Researches a variety of public and other records in order to verify business/property\nownership, land use and occupancy history or other relevant information associated with\ncompliance.\n3. Meets with developers, business owners, and residents to review land use, zoning and\nbuilding code violations, explains intent of the codes and gains compliance. Writes letters\ndirecting compliance on specified issues.\n4. Determines whether there is probable cause to issue a citation; issues citations where\nappropriate.\nComplaint Resolution:\n5. Applies knowledge of building, zoning and land use codes, ordinances and regulations as\nrequired to resolve complaints or violations.\n6. Notifies individuals of actual or potential code compliance violations and of corrective action\nrequired.\n7. Provides information and education to citizens and interested third parties regarding code\nrequirements, options and remedies.\n8. Assists and/or coordinates code compliance work with operational departments and other\nagencies to resolve code issues and/or plan code compliance approaches.\n9. Makes strategy recommendations for procedures to resolve violations and makes judgments\nregarding deviations from established procedures.\nReport and Case Preparation and Disposition:\n10. Prepares and summarizes reports, records, evidence or other materials necessary for\nprosecution or other legal action under the direction of the City Attorney.\n11. Testifies as required at hearings or court.\nRecord Keeping:\n12. In accordance with chain of custody requirements, establishes and maintains an orderly\nsystem of identifying, retrieving, preparing, securing, transferring, tracking, and storing a\nvariety of reports, records evidence and investigation/case files from origination through\ndisposition.\nPlanning:\n13. Coordinates efforts with other departments as needed to ensure appropriate action and\nuniformity of interpretation, application and enforcement of regulations and codes.\n14. Participates in regular inter-departmental discussions with the City's Code Enforcement\nCommittee to review or assist in reviewing, developing and/or modifying code compliance\nstrategies, policies and procedures.\nPlanning Code Compliance Officer Page 3\n15. Proposes amendments to the specific city codes or regulations which relate to the position\nand enhance the City's enforcement capabilities.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Strong knowledge of the compliance requirements of a wide variety of municipal codes,\nregulations and ordinances including environmental and land use regulations, codes and\npermits, handicapped access regulations, billboard/sign codes, fire, building, dangerous\nbuilding and housing codes, and other similar City codes, and/or regulations.\n\u2212 Effective investigative techniques including the rules of evidence and evidence preservation\ntechniques.\n\u2212 Working knowledge of governmental functions and processes, including the legal system.\nSkills in:\n\u2212 Oral communications skills to convey technical code information to lay persons and explain\nagency procedures and consequences of code violations.\n\u2212 Writing skills for the production of reports and correspondence.\n\u2212 Strong computer skills, including word processing and database applications.\n\u2212 Photo documentation.\nAbility to:\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Work independently, to plan and organize work in an efficient manner.\n\u2212 Display tact, diplomacy and the ability to gain cooperation from the public in the correction of\ncode compliance deficits.\n\u2212 Maintain composure when challenged and under stressful conditions.\n\u2212 Establish and maintain effective working relationships with staff and agency personnel.\n\u2212 Establish and maintain a legal and effective records systems for the code enforcement\nfunction.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Work outside in all weather conditions;\n\u2212 Move between work sites, which may include private property and construction sites\nwith uneven terrain and slippery surfaces to investigate compliance issues;\n\u2212 Occasionally transport objects up to twenty pounds;\n\u2212 Correctible visual acuity and manual dexterity sufficient to operate a motor vehicle.\nPlanning Code Compliance Officer Page 4\nWORKING ENVIRONMENT:\nWork is performed in both field and office settings. Field work can include construction sites,\nprivate property, and public property and can occur in adverse weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in planning, zoning administration, building/architectural design or a\nclosely related field and a minimum of two years experience in code compliance, building\ninspection or similar enforcement.\n\u2212 Four years experience in code compliance or similar enforcement, housing/building\ninspection, zoning, land use, planning or related experience may substitute for two years\neducation.\n\u2212 In place of the above requirements a combination of education and experience sufficient to\nprovide the applicant with the knowledge, skills and ability to successfully perform the\nessential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license at time of hire with good driving record. Candidate\nconsidered for hire must submit an abstract of his/her driving record for the past three years.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\nPREPARED BY: K. Nabbefeld REVIEWED BY:\nK. Luxtrum\n11/2017 Rick Sepler, Planning Director\nREVISED BY:"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning Communications and Public Engagement Manager", "Job Title": "Planning Communications and Public Engagement Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDCommunicationsMgr.jd.pdf", "SharePoint List ID": "597", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PDCommunicationsMgr.jd.pdf", "pdf_file": "PDCommunicationsMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Communications and Public Engagement Manager UNION:231\nSG:6\nDEPARTMENT: Planning & Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nDevelops, implements and manages effective communications and outreach systems and strategies to\ninform and involve the Bellingham community and City staff in the work of the Planning & Community\nDevelopment Department, with a focus on transparency and access to timely, accurate and\nunderstandable information about both City and Department actions and services. Leads all\ncommunications, marketing and outreach activities for the Department, including media relations, print\nand digital communications, special events, community engagement and public opinion research.\nDevelops and facilitates strategic communications and community relations approaches to ongoing and\nemerging issues. Ensures the City\u2019s commitment to Acessibility, Diversity, Equity and Inclusion (ADEI)\nis incorporated in communications and public outreach initiatives and actively contributes to an\ninclusive Planning and Community Development department. Participates in strategic planning and\ndevelopment of new initiatives. Maintains a regular working relationship with the City\u2019s Communications\nDirector and contributes to Citywide communications priorities as assigned.\nSUPERVISORY RELATIONSHIPS:\nReports to the Director of Planning & Community Development. Works with independence under\ngeneral supervision and the guidance of City and Department policies, procedures and communications\nand professional best practices. Serves as a member of the Department management team, the City\u2019s\ncommunications team under the direction of the Communications Director and various project teams.\nProvides professional and technical guidance to staff throughout the Department.Oversees, trains, and\ndirects the work of other staff, consultants, interns, extra labor and temporary employees as assigned.\nReflects ADEI commitments in guiding and overseeing the work of staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements effective communications, outreach and public engagement\nstrategies, policies and procedures to promote transparency and access to accurate,\nunderstandable and timely communication consistent with Department and City policies,\nprocedures, and communications professional best practices. Ensures accessible and inclusive\ncommunication strategies are utilized.\n2. Serves as the Department public information officer and, along with the Director and Division\nManagers, as primary media spokesperson for the Department. Manages Department\ninteraction with news media. Develops and implements protocols and strategies for timely,\neffective media response. Serves as spokesperson at events where media representatives are\npresent. Writes and edits news releases and other communications intended for a news media\naudience. Monitors news coverage for impacts, evaluation and follow up.\n3. Manages communications across all print and electronic media according to Department and\nCity policies and communications professional best practices. Leads and oversees content\ncreation and optimization for the Department\u2019s sections of the City website, social media sites,\nvideo productions and other electronic communications. Monitors and evaluates content and\ncomments for compliance with Department and City policy and communications professional\nbest practices.\n4. Manages and coordinates Department stakeholder outreach, public engagement and public\nopinion research efforts. Drives engagement of unrepresented communities in stateholder and\ncommunity outreach efforts. Meets with community members, community groups and\nprofessional associations as needed to achieve communications, outreach and public\nengagement goals.\n5. Plans, develops, oversees, coordinates and implements strategic communications, outreach\nand community relations programs for the Department. Directs or coordinates initiatives\ndesigned to increase public awareness of growth management, land use/zoning,\ndevelopment/construction, and/or community and economic concerns related to Department\nservices, events and accomplishments. Implements and evaluates outcomes.\n6. Develops, implements and monitors annual work plans for Department communications and\noutreach programs. Supports the development and monitoring of budgets for new and existing\nprogram areas. Prepares budget proposals and estimates.\n7. Contributes to Citywide communications needs and projects as part of the City communications\nteam and other interdepartmental teams. Contributes to emergency communications and serves\nas staff in joint information centers and emergency operations as assigned.\n8. Conducts research and analysis of Department communications and outreach programs by\ngathering data and preparing reports to analyze impacts of efforts. Evaluates existing measures,\nmaintains program databases, files and records.\n9. Prepares and administers contracts for program and consultant services including requests for\nproposals, scopes of work and cost estimates, monitoring progress, preparing reports and\nproviding recommendations on findings.\n10. Responds to questions and concerns from Department staff, other city staff, partner\norganizations, local agencies and others. Develops response protocols in coordination with the\nDepartment management team and City administration.\n11. Collaborates, coordinates and networks with other City staff, City departments, professional\norganizations, jurisdictions, agencies and educational institutions on topics that expand the\nDepartment\u2019s and City\u2019s ability to reach target audiences in an effective and coordinated way.\n12. Ensures consistent use of Department and City standards in all print and electronic materials,\nincluding logo use, image quality, and accessibility requirements. Observes established best\npractices and City and Department policies and guidelines to ensure effective copywriting,\nproofing and editing in coordination with various staff, City administration and consultants.\n13. Assigns, coordinates,oversees and reviews work of staff, consultants, interns, extra labor and\ntemporary employees as needed to achieve communications and outreach program goals. .\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of Microsoft Office suite software and common software used in\ncommunications such as portable document format software, website content management\nsoftware, graphic design software and photo management software and related technology.\n\u2212 Principles, best practices and current and emerging trends in communications, marketing and\ncommunity relations.\n\u2212 Digital communications strategies and best practices, including skills in and proficiency with\ntechnology, including website, social media and other common communications-related technology\nplatforms.\n\u2212 Principles, best practices and current and emerging trends in communications and community\nrelations and their application in a local governmentsetting.\n\u2212 Principles, best practices and current trends in ensuring ADEI goals are incorporated into all\ncommunications and community outreach initiatives.\n\u2212 General knowledge of government decision-making processes.\n\u2212 General principles, practices and methods of land use, zoning, growth management, topics and\nchallenges.\n\u2212 Diverse marketing and communications tools and resources.\n\u2212 Applicable local, state and federal laws and standards.\n\u2212 Knowledge of and ability to apply a variety of regulations, statutes, and instructions.\nSkill in:\n\u2212 Strong leadership skills including planning and organizing, project management, problem-solving,\nsupervising and staff training.\n\u2212 Skills and experience communicating with the news media. Strong knowledge of local and regional\nmedia contacts and/or proven ability to quickly develop such relationships.\n\u2212 Excellent written communication and editing skills to develop, write and proofread applications,\nreports and written communications, and to prepare materials for various media including print,\ntelevision and web publication, reports, and other written communications.\n\u2212 Technology and digital communications platforms.\nAbility to:\n\u2212 Plan and organize meetings, and present recommendations and reports.\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Ability to maintain confidentiality\n\u2212 Prepare technical materials and reports.\n\u2212 Establish and maintain effective working relationships with individuals and groups, other\nemployees, and the public.\n\u2212 Multitask, meet deadlines and shift priorities as needed.\n\u2212 Manage communications to successful outcomes.\n\u2212 Be organized, attentive to details and ensure accuracy of information and communications.\n\u2212 Work and remain dependable in a fast-paced environment while juggling multiple priorities; think\nquickly, assess a situation and make sound decisions and recommendations.\n\u2212 Read and interpret statutes.\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Ability to communicate accurate information and ideas with city employees and the public;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites;\n\u2212 Occasionally traverse undeveloped land;\n\u2212 Lift and carry materials weighing up to 25 pounds on an infrequent basis.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer work station with periods of\nprolonged sitting or standing. Work involves frequent interaction with co-workers and the public. Work is\noccasionally performed out-of-doors which may include exposure to the elements, noise,and other\nconditions typical of construction sites. Employees are required to use appropriate safety equipment\nand follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA/BS degree in communications, marketing, public relations, city and regional planning,\ngeography, or related field required.\n\u2212 Three years of professional experience coordinating, developing, and implementing\ncommunications, media relations, public relations and/or public engagement activities required.\nExperience in city and regional planning or related field preferred.\n\u2212 Experience in a government agency preferred.\n\u2212 Master\u2019s degree in related field preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire, with periodic submission of driving abstract per City\npolicy.\n\u2212 Requires evening and weekend work to attend meetings, respond to emergent issues, and meet\ntime-sensitive deadlines.\n\u2212 Certificate of completion from Federal Emergency Management (FEMA) /Emergency\nManagement Institute (EMI) Independent Study Courses within six months of hire: IS-29.A\nPublic Information Officer Awareness; E/L0105 Public Information Basics.\nPREPARED BY: B.Lyon REVIEWED BY:\nJ. Keller Blake Lyon, Director\nA.Sullivan Planning & Community Development\n12/22"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning Department Office Assistant", "Job Title": "Planning Department Office Assistant", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PDOfficeAsst.jd.pdf", "SharePoint List ID": "222", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PDOfficeAsst.jd.pdf", "pdf_file": "PDOfficeAsst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning Department Office Assistant UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Planning Department EEO4CODE:AS\nJOB SUMMARY:\nPerforms intermediate-level, detailed and technical clerical duties requiring broad knowledge of the\nPlanning Department functions and procedures. This position logs, distributes, and tracks a variety\nof materials to support the functions of the department and maintain manual and computerized files\nand records. Serves as a primary backup to the department receptionist.\nSUPERVISORY RELATIONSHIP:\nReports to the Administrative Secretary who assigns, reviews, and evaluates work in coordination\nwith department professional staff. Works under the guidance of State and federal laws, City\nordinances and codes, and departmental policies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs secretarial and clerical duties. Types, word-processes and edits, drafts forms, and\nenters/retrieves data as required. In coordination with Administrative Secretary, receives\nand composes correspondence of professional staff. Also prepares notices, reports, forms,\nlabels, etc.\n2. Performs backup reception duties: Greets, assists, and provides information to visitors of the\nPlanning Department both in person and utilizing a telephone and e-mail. Screens calls,\nrecords messages, and/or refers inquiries to appropriate staff. May also be required to\nopen, sort and distribute Planning Department mail to appropriate staff and assist in\ncollating, labeling, and processing bulk mailings.\n3. Distributes bids, news releases, notices, and periodicals.\n4. Maintains log and updates status of incoming permits.\n5. Prepares records for archives and coordinates transmittal of department files to Records\nCenter. Maintains computerized record-keeping system for the Planning Department.\nProduces various related reports for appropriate staff, as requested.\n6. Assists in the preparation and distribution of agendas for the Technical Review Committee.\n7. Maintains Planning Division reading file.\n8. Assists Administrative Secretary in the preparation of paperwork for payroll changes, new\nhires, separations, etc.\n9. Processes payments, applications, and registrations; completes posting and balancing\nentries; and compiles and enters data. May also perform cashiering duties.\nPDOfficeAsst.jd\nPlanning Department Office Assistant Page 2\nADDITIONAL WORK PERFORMED:\n1. Provides assistance to the Administrative Secretary, as needed.\n2. As assigned, performs other appropriate duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to understand, and apply as appropriate, departmental functions, policies,\nprocedures, and practices.\n\u2212 Knowledge of office procedures and practices and ability to use a variety of office\nequipment, including computer, typewriter, multi-line phone system, copier, fax, etc.\n\u2212 Knowledge of various filing systems (computerized and hard-copy) and ability to accurately\nmaintain them.\n\u2212 Strong literacy skills, including reading, business and technical composition; knowledge of\nstandard English usage, spelling, punctuation, grammar, and letter format; ability to\ndetect/correct errors in written materials.\n\u2212 Strong computer skills including word processing, data entry/retrieval, record-keeping,\nspreadsheet applications; ability and willingness to learn new applications and techniques.\n\u2212 Excellent oral and written communication skills for effective problem solving and interaction\nwith a diverse population including co-workers, program participants, and the general public.\n\u2212 Ability to add, subtract, multiply, divide, and compute percentages with accuracy; ability to\nuse 10-key with accuracy.\n\u2212 Ability to follow written and oral instructions, to prioritize workload for completion in a timely\nmanner, and to work independently or as a member of a team.\n\u2212 Ability to handle extensive public contact and to remain calm in stressful situations.\n\u2212 Ability to tolerate stress and to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Ability to maintain client confidentiality.\n\u2212 Physical ability to perform required duties of the position.\n\u2212 Ability to apply established procedures and guidelines with regard to keeping accounts and\npreparing financial reports.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and\nfrequent distractions with very low risks working around standard office equipment. Work\ninvolves sitting and answering telephones for extended periods of time and direct contact with\npublic. Additionally involves working at a computer terminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of two (2) years secretarial/clerical work experience in a busy office environment,\nincluding receptionist duties with extensive public contact required.\n\u2212 Intermediate utilization of computer software, including word processing, data entry/retrieval,\nspreadsheet, database management required. MS Office experience preferred.\nPDOfficeAsst.jd\nPlanning Department Office Assistant Page 3\n\u2212 Typing at 45 wpm NET required.\n\u2212 Prior secretarial experience in a public agency desirable.\nPREPARED BY: S. Larssen REVIEWED BY:\nL. Klemanski Patricia R. Decker, Director\n11/00 Planning Department\nCOMMISSION ADOPTION:\nPDOfficeAsst.jd"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning Development Services Manager", "Job Title": "Planning Development Services Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PDDevelopmentServicesManager.jd.pdf", "SharePoint List ID": "574", "Salary Grade": "E2-15", "pdf_url": "https://cob.org/wp-content/uploads/PDDevelopmentServicesManager.jd.pdf", "pdf_file": "PDDevelopmentServicesManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning Development Services Manager E-PLAN\nSG:E2-15\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Development Services Manager (DSM) manages the Development Services Division of the Planning\nand Community Development Department, including the Building Services Division, the City\u2019s coordinated\nPermit Center, and land use and natural resource permitting. The Development Services Manager\noversees the daily land use and building permitting operations of the City and develops and implements\nefficient permitting policies, plans and procedures. The DSM develops the current planning and Building\nServices yearly work program and operating budget. The DSM supervises professional and technical\nstaff, provides leadership and direction and ensures that customer service and technical standards are\nmet, projects and programs are accomplished, and revenues and expenditures are within guidelines.\nThe DSM works collaboratively with divisions within the department as well as other departments,\nexternal agencies, community groups and the public to ensure land use, natural resource and building\npermitting practices are implemented in accordance with applicable local, state and federal regulations,\npolicies and procedures.\nSUPERVISORY RELATIONSHIP:\nReports to the Planning and Community Development Director. Serves as a member of Department's\nmanagement team. Works independently to provide supervision, guidance and direction to Development\nServices Division staff, land use and natural resource permitting staff in the Planning Division and the\npersonnel and activities of the coordinated Permit Center.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, directs, coordinates, assigns, evaluates, and implements permitting and development\nservices that implement the goals, objectives and policies of the Comprehensive Plan and the\nPlanning and Community Development Department.\n2. Plans, directs, coordinates, assigns and implements division work plans and assignments.\nDelegates responsibility and appropriate authority to assigned staff. Monitors daily work activities\nand assesses workload to assure timely and accurate completion of assigned responsibilities.\n3. Supervises division management and professional staff, as assigned. Provides leadership and\nmotivation to work teams. Participates in the selection of new employees and manages employee\nperformance in consultation with the Director and Human Resources. Ensures employees receive\nappropriate training. Prepares and conducts annual performance appraisals and administers\ncorrective action consistent with established City policy and procedure.\n4. Manages employee relations for the Division. Establishes systems for communication and\ncooperation among and with division staff. Consults with supervisors regarding personnel actions.\nHandles labor relations issues arising out of the division in compliance with labor agreements and\npersonnel policies.\nDevelopment Services Manager Page 2\n5. Develops and administers operating policies and procedures for all permitting activities of the\nDepartment. Ensures departmental compliance with state and federal land use, natural resource\nand building codes and requirements. Develops, with management team, drafts, presents to\nboards and commissions and City Council, and implements all development related codes,\nstandards and policies.\n6. Develops, with approval from the Director, and manages the Development Services budget\nincluding management of revenues and expenses. Authorizes and monitors expenditures to\nremain within approved annual expense budget. Forecasts revenue and expenditure needs.\nEnsures accountability for security of cash and other financial assets under direct control. As a\nmember of the management team, assists in preparation of the Department's budget and in\nrecommending revisions to operating procedures and/or expenditures.\n7. Ensures development services best practices are adopted and implemented department wide,\nincluding technological upgrades and advancements including initiatives for web-based permitting,\nelectronic plan review and remote inspection capabilities.\n8. Acts as the departmental liaison to permitting and development services related boards and\ncommissions, including the Hearing Examiner. Reviews and approves staff reports and\nrecommendations to these boards and commissions.\n9. Acts as designee for the Director on all departmental decision-making related to land use and\nnatural resource permitting activities, including being the State Environmental Policy Act (SEPA)\nResponsible Official.\n10. Investigates, responds to and resolves development related citizen complaints and issues,\nincluding referrals from other agencies and problems between developers or consultants and\ndepartmental staff.\n11. Participates in Department-wide, long-range strategic planning activities.\n12. Represents the Department internally and externally. Presents reports, recommendations,\nbudgets, issues for resolution to department heads, Mayor, City Council, boards and\ncommissions.\n13. Acts as a technical resource to management and employees. Keeps current in new\ndevelopments in the field through professional membership, attendance at conferences,\nnetworking with other professionals, research and reading. Uses this contemporary knowledge\nfor program, work system and service delivery improvements.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Public administration and business management principles and practices.\n\u2212 City personnel policies and procedures and employee labor contracts.\nDevelopment Services Manager Page 3\n\u2212 Laws and regulations, policies and procedures affecting work.\n\u2212 Technical and managerial resources related to field of work.\n\u2212 Theoretical, technical, and organizational and/or practice aspects of field generally acquired\nthrough university or post-secondary education and substantial experience.\n\u2212 GIS and permit database software. Excellent computer skills and demonstrated ability to plan\nand implement technological upgrades and advancements to related fields of work.\n\u2212 City fiscal management systems including accounting, finance, budget, inventory, etc.\nSkill in:\n\u2212 Management skills including leadership, supervisory skills, management control, problem\nanalysis and decision making, planning and organizing, interpersonal sensitivity,\nadaptability/flexibility, stress tolerance and time management.\n\u2212 Excellent communication and interpersonal skills for interaction with co-workers, supervisors,\nmanagers, other City personnel and the general public.\n\u2212 Public presentation skills including the ability to present technical information in an\nunderstandable manner to citizens, non-technical professionals, officials and deliberative\nboards, commissions, and legislative bodies.\n\u2212 Short and long-term planning skills.\n\u2212 Strong to excellent writing skills for developing reports, correspondence, issue papers, policies\nand procedures and various organizational communications.\nAbility to:\n\u2212 Model a strong work ethic to employees and a strong customer service orientation. Conducts\nself at all times in accordance with the ethical standards required of public officials. Avoids\nconflict of interest in use of City resources and personnel. Maintains the appearance of fairness\nin dealings with staff and citizens.\n\u2212 Work cooperatively and collaboratively with staff, citizens, elected officials and community and\ngovernmental agency personnel, and staff representatives.\n\u2212 Plan, organize, coordinate, assign and evaluate the work of professional and technical staff.\n\u2212 Adhere to high ethical standards for conduct of public officials.\n\u2212 Commit to diversity in the workplace.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally traverse on undeveloped land parcels and project development sites.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with the majority of time at a computer\nworkstation. Requires frequent attendance and participation in evening meetings, field work and site\nvisits to locations, including urban undeveloped and developed areas and open space, underdeveloped\nland parcels, and project development sites. Travel to professional seminars, meetings and court\nattendance as needed. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nDevelopment Services Manager Page 4\n\u2212 Bachelor\u2019s degree in planning, geographic information systems, public administration, business\nadministration, or related field.\n\u2212 Five years of professional planning, building and development permitting experience including\nprogressively responsible management and administration experience in a supervisory or\nleadership role.\n\u2212 American Institute of Certified Planners (AICP) certification preferred.\n\u2212 Municipal government experience preferred.\n\u2212 Experience leading teams providing direct customer service in a permit center or similar\nenvironment preferred.\n\u2212 In place of the above requirements, an equivalent combination of education and experience\nsufficient to provide the applicant with the knowledge, skill and ability to successfully perform the\nessential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: R. Sepler REVIEWED BY:\n1/15 Richard M. Sepler\nPlanning and Community Development Director\nR. Sepler\nR. Delker\n5/21"}
{"Department": "Planning and Community Development", "Job Title Sort": "Planning Senior GIS Analyst", "Job Title": "Planning Senior GIS Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDPlanningSeniorGISAnalyst.jd.pdf", "SharePoint List ID": "217", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PDPlanningSeniorGISAnalyst.jd.pdf", "pdf_file": "PDPlanningSeniorGISAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Planning Senior GIS Analyst UNION:231\nSG:6\nDEPARTMENT: Planning & Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProvides a full range of Geographic Information System (GIS) support for departmental, inter-\ndepartmental, and interagency projects. Responsible for the management, quality control and\ndelivery of GIS services for the Planning Department. Performs a wide variety of advanced\nanalytical and geo-processing functions to create, maintain and retrieve data from the City\u2019s GIS.\nActs as project manager, or technical consultant and liaison to interdisciplinary project teams.\nResponsible for evaluating project requirements, providing oversight and guidance with respect to\ndesign and implementation of technical project framework; responsible for assignment and\napplication of most-appropriate GIS resources to meet specific project needs; responsible for\ndesign, development, and implementation of GIS tools, geospatial databases, and statistical\nanalysis products. Provides professional interpretation of spatial analysis results in terms\nappropriate to specific project disciplines including: urban planning, civil engineering, architecture,\ndesign, transportation, public safety, and environmental science. Presents results, and provides\ninterpretive analysis, and/or expert testimony to project teams, department heads, elected officials,\nboards, commissions, judicial bodies, and the public.\nSUPERVISORY RELATIONSHIPS:\nReports to Senior Planning staff as assigned. Provides technical leadership for departmental GIS\nfunctions. Works under general guidance and direction and applicable City and Departmental\npolicies, procedures, protocols and technical engineering standards. Provides technical leadership\nand daily direction to GIS Specialist and Analyst positions, interns, work-study students and\ntemporary or regular, non-benefitted staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for evaluation of Planning Department GIS program needs and development of\nappropriate GIS architecture to meet those needs. Coordinates with other City GIS and IT\nstaff on decisions involving changes to enterprise databases, applications, and protocols.\n2. Leads integration of Planning Department data systems with GIS analytic functions.\nIdentifies key business requirements; writes and produces appropriate GIS functional\nspecifications and work flows to meet those requirements. Writes and updates data models,\nscripts, and programs in support of specific application needs such as asset management,\nmonitoring land supply, housing inventory, watershed property acquisition model, statistical\nreporting, cartographic production, and automation of routine processes. Works within City\nlegislative procedures, including the Planning Commission/City Council legislative process,\nand Municipal Code requirements. Applies knowledge of urban design principles, including\nPDSeniorGISAnalyst.jd.doc\nPlanning Senior GIS Analyst Page 2\n3D visualization, floor-area-ratio analysis, residential density modeling, and employment and\npopulation statistics.\n3. Manages and monitors versioned edit and quality control processes on the City\u2019s spatial\ndata server. Designs editing and data update workflows to ensure business system\nrequirements are achieved. Responsible for optimizing database design and data\nmanipulation on the spatial data server. Serves as primary data steward for datasets related\nto Planning, Land Use, and Environmental features.\n4. Coordinates work plan and provides support for special mapping and data analysis projects\nand services for other City departments, outside agencies, the public, private developers,\nand consultants. Facilitates technical dialogue with parties to determine product\nspecifications and standards. Provides customized presentations, reports, and exhibits. May\nprovide explanation and interpretation of research, determinations, analysis methods, and\ndeliverable materials in private and public meetings. Effectively applies industry-standard\ncartographic design principles in the production of multi-media, digital, and hardcopy work\nproducts. Responsible for ensuring spatial data is accurately and appropriately portrayed for\nintended audiences, and uses.\n5. Responsible for development and application of quality control measures on citywide and\ndepartmental GIS datasets. Ensures spatial integrity, attribute consistency, and proper\nintegration between GIS data and other business systems.\n6. Prepares and maintains documentation of GIS databases (metadata), procedures,\nstandards, and other reference materials. Manages integration of this documentation with\nother City business systems.\n7. Prepares written reports and documentation which describe project or system status,\nprocedures, functions, requirements, and recommendations.\n8. Coordinates and performs research, data collection, and data entry for the creation and\nmaintenance of GIS data.\n9. Administers the City\u2019s ArcGIS Server mapping services, including cartographic design,\nfeature information delivery, system updates, and integration with key business systems.\n10. Creates and maintains ArcGIS online map services and story maps. Effectively applies\nindustry-standard web mapping and web design principles. Functions as an administrator for\nArcGIS Online Enterprise system.\n11. Responsible for annual City of Bellingham population estimate submittal to WA State Office\nof Financial Management (OFM). Requires understanding of permit system information,\nability to perform complex queries and ensure data integrity of permit tracking system\n(Trakit).\n12. Responsible for serving as point-of-contact, and compiling information for mandated state\nand federal reports (WA State OFM, U.S. Census Bureau, etc).\nADDITIONAL WORK PERFORMED:\n1. Provides input in making hiring decisions regarding technical staff.\nPDPlanningSeniorGISAnalyst.jd.doc\nPlanning Senior GIS Analyst Page 3\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nINTERPERSONAL AND COMMUNICATION\nKnowledge of:\n\u2212 Working knowledge of the functions of City departments, office operations and\ninterdepartmental working relationships.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, vendors, consultants, and the public.\n\u2212 Working both as a member of a team and as a project leader.\n\u2212 Writing in clear concise language to produce technical reports and other required\ndocumentation.\n\u2212 Good oral communication skills, including good listening skills, to communicate with\ntechnical and non-technical audiences.\nTECHNICAL COMPETENCIES\nKnowledge of:\n\u2212 Working knowledge of advanced GIS concepts, geoprocessing functions and techniques,\nand spatial database management procedures. Comprehensive working knowledge of\ndatabase concepts.\n\u2212 Demonstrated knowledge of GIS programming languages.\n\u2212 Demonstrated knowledge of scripting languages such as Python.\n\u2212 Operating systems, products and concepts involved in the operation of desktop computers.\n\u2212 Structure Query Language (SQL) and its applications with GIS analysis and data/system\nintegration.\n\u2212 SQL Server and ESRI ArcSDE Spatial Data Server.\n\u2212 Demonstrated knowledge of GIS database design (geodatabase).\n\u2212 Development, configuration and optimization of web mapping services (ArcGIS Server).\nSkill in:\n\u2212 Demonstrated skill in operating, installing and maintaining GIS hardware, software, and\nrelated peripheral equipment as required to accomplish assigned duties.\n\u2212 Utilizing ESRI GIS software including desktop enterprise and online platforms for analysis\nand mapping.\n\u2212 Demonstrated skill in producing quality graphic designs, infographics and other production-\nlevel reports for presentation.\nPROBLEM SOLVING\nAbility to:\n\u2212 Demonstrated ability at combining knowledge of GIS databases and software with common\nsense and insight in solving problems and making decisions.\n\u2212 Systematically identify and analyze the important dimensions of a problem, determining\npotential causes, obtaining relevant information, and specifying alternate solutions, then\ncarrying out solutions or referring to the appropriate authority.\nPDPlanningSeniorGISAnalyst.jd.doc\nPlanning Senior GIS Analyst Page 4\nORGANIZATION AND MANAGEMENT\nKnowledge of:\n\u2212 Working knowledge of principles and procedures of project coordination.\nSkill in:\n\u2212 Good planning, organizing, decision making and time management skills, including the\nability to appropriately prioritize assignments.\n\u2212 Working independently under pressure and with minimal supervision to solve problems and\nmeet deadlines.\nGENERAL\nAbility to:\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Hearing adequate to communicate in person and by telephone;\n\u2212 Manual dexterity, correctable vision and color perception sufficient to operate a\ncomputer and design and produce graphics;\n\u2212 Ability to occasionally lift light weight (10-15 lbs).\nWORKING ENVIRONMENT:\nWork is performed in an office setting and requires sitting or standing for extended periods at a\ncomputer work station.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree with coursework in cartography, planning, environmental science,\ngeography, GIS or related field.\n\u2212 Four (4) years of GIS experience, with at least 2 years at the analyst level, in a planning,\nenvironmental science or related field utilizing professional geo-processing software\nincluding at least two years of experience in: Esri Desktop Enterprise software; independent\nproject leadership; multiple disciplinary fields; and, working with consultants and outside\nagencies.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: G. Aucutt REVIEWED BY:\nC. Behee Rick Sepler, Director\nPDPlanningSeniorGISAnalyst.jd.doc\nPlanning Senior GIS Analyst Page 5\nL. Klemanski Planning & Community\nDevelopment\nREVISED BY: C. Behee\nA. Sullivan\n10/18\nPDPlanningSeniorGISAnalyst.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Plants Engineer", "Job Title": "Plants Engineer", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWEngineerPlants.jd.pdf", "SharePoint List ID": "578", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/PWEngineerPlants.jd.pdf", "pdf_file": "PWEngineerPlants.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Plants Engineer UNION: 231\nSG: 9\nDEPARTMENT: Public Works, Engineering CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nResponsible for overseeing planning, design and construction of complex, multi-year, and/or high risk\nprojects with a primary focus on planning, design and construction of projects at and associated with\nBellingham\u2019s water and wastewater treatment plants. Performs complex design, project management\nand review functions. Leads or oversees the work of professional engineers and technical staff, as\nassigned.\nPrepares and reviews comprehensive plans, project plans, contracts and specifications, manages\nproject budgets, coordinates project permitting activities, conducts project bidding and contract\nexecution. Manages project design including project scoping, budget, consultant selection and design\ncontracting, consultant management, design review, and procurement of construction services.\nManages project construction including contract administration, change order authorization, payment\nreview and authorization, submittal review, field changes, construction site inspection and outreach\ncoordination. Has significant contact with plants personnel, private consultants, regulatory agencies,\nengineers, developers, utility representatives, boards and commissions, contractors, elected officials\nand the general public.\nSUPERVISORY RELATIONSHIP:\nReports to City Engineer, who assigns and reviews work. Works under general guidance and direction\nand according to applicable City regulations, policies, guidelines and appropriate engineering\nstandards. Provides guidance and serves as a resource to managers, technicians, inspectors, financial\nservices personnel, and others within the Department. Supervises and assigns work to project teams\nconsisting of consultants and City staff such as lower classified engineers, technicians, surveyors, and\nadministrative personnel as to budgetary, technical, construction and scheduling aspects of the work.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages major capital projects at and associated with Bellingham\u2019s wastewater and water\ntreatment plants and related activities. Work assignments are typically complex, multi-year,\nhigh-profile projects requiring extensive engineering and project management experience and\nthe ability to exercise a high degree of independent professional judgement. Work includes\nconstruction document development and coordination, management of consultants and design\nteams, contract and permit preparation and management, construction oversight and\ndocumentation, recommending and approving materials, approving schedules, resolving\nproblems, negotiating change orders, monitoring construction progress, maintaining records of\nPWEngineerPlants.jd\nPlants Engineer Page 2\ncontracts and projects in progress, performing on-site inspections, and approving final\nacceptance of projects. Supervises design teams consisting of consultants, other engineers,\ntechnicians, surveyors, and administrative personnel as to budgetary, technical, construction\nand scheduling aspects of the work.\n2. Coordinates assigned capital projects with the Public Works Operations Division, other City\ndepartments, private utilities, transit operators and other impacted entities. Supports City\nEngineer and Public Works Director in outreach activities to Council and the Executive\nDepartment. Coordinates with the Communications & Outreach staff to plan and implement\ncommunity outreach to the general public, neighborhood associations, stakeholders and private\ncitizens.\n3. Manages the process of consultant selection and design contracting in accordance with\napplicable procurement guidelines. Negotiates consultant contracts, use agreements and other\ncontracts. Coordinates, monitors, and oversees the work of consultants, technical staff and\nother support personnel as assigned.\n4. Reviews capital project scopes to determine technical requirements, feasibility concerns,\npermitting requirements, cost estimates, right-of-way acquisition, and impacts to adjacent\ninfrastructure. Considers and recommends property acquisitions, materials, construction\nmethods, schedules and technical requirements of capital projects.\n5. Develops comprehensive bid documents for capital projects that are suitable for public\nprocurement procedures including plans, specifications, estimates, permits, proposals and other\nrelated formwork. Formwork may include documents specific to the use of state and federal\nfunding.\n6. Coordinates capital projects with applicable comprehensive plans, ongoing operations projects,\nenvironmental guidance documents, and other departments and agencies. Communicates with\na variety of City departments, state and local agencies and local governments to resolve issues\nand deal with regulatory compliance and concerns.\n7. Participates in the initial planning of proposed projects including preparation of requests for\nqualifications and/or proposals. Includes collecting, gathering and interpreting engineering data\nand available information. Solicits requests for qualifications and/or proposals for consulting\nservices. Conducts studies and coordinates surveys for design and construction of public works\nprojects. Prepares applications and obtains regulatory permits, including direct coordination with\npermitting agencies and regulators.\n8. Monitors and manages individual project scope and budget. Evaluates project elements or\nalternatives through project development to meet the financial and schedule constraints\nassigned. Provides justification, information and recommended solutions in regard to potential\nproject scope revisions or budget changes for evaluation by the City Engineer.\n9. Responds to inquiries, complaints, or requests for information regarding assigned projects from\nother departments, agencies and the general public; provides information and resolves\nconcerns regarding City requirements and processes. Prepares presentations for public\nmeetings, user groups, neighborhood associations and City Council. Forms project specific\nsteering committees; schedules meetings and coordinates input from a variety of outside\ninterests. Discusses project impacts directly with affected property owners, tenants, and\nbusiness owners.\nPWEngineerPlants.jd\nPlants Engineer Page 3\n10. Assists other department staff with the preparation of grant applications. Maintains liaison with\ngrant-funding agencies. Prepares and approves grant funding contracts. Ensures projects\ncomply with grant conditions. Maintains project documentation in accordance with state and\nfederal requirements as applicable to project funding sources. Provides grant reporting to\nfunding agencies during design and construction.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. Reviews and approves Assistant Engineer/Engineer I work as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nAdvanced knowledge of:\n\u2212 Civil engineering principles, practices, standards, and methods.\n\u2212 Municipal infrastructure design.\n\u2212 Local, state, and federal laws and processes relating to public works projects.\n\u2212 Project management techniques and coordination procedures.\n\u2212 Contract administration principles and practices.\n\u2212 Mathematics and formulas for civil engineering computations.\n\u2212 Presentation formats and procedures; and,\n\u2212 General engineering designs and practices.\n\u2212 Some knowledge of wastewater and water treatment plant operations\n\u2212 Some knowledge of Washington State Department of Transportation (WSDOT) Certified\nAgency documentation requirements and Local Agency Guidelines.\n\u2212 Some knowledge of WSDOT Design and Construction Standards and Specifications.\n\u2212 Some knowledge of Department of Ecology Stormwater Management Manual for Western\nWashington.\n\u2212 Some knowledge of City of Bellingham Municipal Code.\n\u2212 Some knowledge of other local, regional and national standards of design and construction as\nrelated to municipal infrastructure.\n\u2212 Some knowledge of market trends in public infrastructure design/construction.\nExcellent skills in:\n\u2212 Spreadsheet, database, word processing and related engineering software applications.\n\u2212 Civil engineering software.\n\u2212 Applying civil engineering principles, practices, standards and methods.\n\u2212 Communicating effectively both orally and in writing.\n\u2212 Conducting studies and analyzing information.\n\u2212 Reading, interpreting, and applying a variety of written regulations, codes, standards, and\ninstructions.\n\u2212 Conveying project scopes to the public and elected officials.\n\u2212 Prioritizing work.\nPWEngineerPlants.jd\nPlants Engineer Page 4\n\u2212 Solving problems.\n\u2212 Meeting timelines and schedules.\n\u2212 Performing engineering mathematical computations.\n\u2212 Interpreting planning documents; and,\n\u2212 Monitoring the work performance of other employees.\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public.\nAbility to:\n\u2212 Willingness and ability to demonstrate the Public Service Competencies of: Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Fine finger dexterity to manipulate computer keyboard, mouse, files and papers;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse\nphone, and fax machine;\n\u2212 Read engineering plans and a typeset page;\n\u2212 Receive and communicate accurate information and ideas with others;\n\u2212 Transport objects weighing up to 35 pounds;\n\u2212 Occasionally traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation and occasionally\noutdoors in all weather conditions on City streets and rights-of-ways, in close proximity to wastewater and\nwater treatment plant operations, roadway traffic, noxious fumes, heavy equipment and occasionally in\nconfined spaces with infrequent lifting of heavy objects. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering or related field from an accredited college or university.\n\u2212 Six (6) years of experience as a professional engineer (PE) required.\n\u2212 Significant project management experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Professional Engineer\u2019s license at time of hire required. Must obtain WA State PE license within\n6 months of hire.\n\u2212 Must obtain Department of Ecology Wastewater Operator Group I Certification and Department\nof Health Waterworks Operator Level I certification within 18-months of hire or promotion.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a three-\nyear driving record prior to hire.\nPWEngineerPlants.jd\nPlants Engineer Page 5\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to accept\n\u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY:\n12/2022 Chad Schulhauser, Asst. Director\nPublic Works, Engineering\nREVIEWED BY:_________________________\nEric Johnston, Director\nPublic Works\nPWEngineerPlants.jd"}
{"Department": "Police", "Job Title Sort": "Police Accounting Technician", "Job Title": "Police Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "POAcctTech.jd.pdf", "SharePoint List ID": "233", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/POAcctTech.jd.pdf", "pdf_file": "POAcctTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:E/P\nFLSA:Y\nDEPARTMENT: Police EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of bookkeeping and financial record keeping duties for the Police Department.\nUnder the oversight of the Police Administrative Coordinator, maintains financial data related to\ngrants and funds, including the preparation of quarterly and annual reports required for State and\nfederal grants. Includes preparing requisitions, assisting with compiling the department budget\nunder the direction of administrative staff and maintaining it through the year, and maintaining and\nverifying time sheets and other payroll records. Maintains a variety of computerized accounting\nrecords for the Police Department. Provides backup clerical duties for the Police Administrative\nCoordinator.\nSUPERVISORY RELATIONSHIP:\nReports to and receives supervision and direction from the Police Administrative Coordinator.\nWorks independently under the guidance of state laws, City and departmental policies and\nprocedures, and union contract provisions.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Prepares and processes departmental purchase requisitions: receives requests from staff\nfor equipment and supplies; allocates and codes items to appropriate program; verifies\ntotals on invoices and performs data entry; maintains related records.\n2. Assists in preparation of the annual budget under the direction of administrative staff.\nGathers information needed by staff to make projections for the upcoming year from records\nand other in-house sources. Compiles, categorizes, codes and verifies planned\nexpenditures.\n3. Monitors and maintains budget records: records all expenditures; reconciles Program\nBudget Report with monthly payments; processes budget transfers, changes, and journal\nentries.\n4. Maintains and processes departmental payroll records: receives, reviews, codes, totals and\ncorrects errors in monthly time sheets; maintains compensatory time records and calculates\novertime pay when appropriate; maintains records of individual employee step increases,\nlongevity pay, promotions, special duty pay, etc.\n5. Maintains records of and processes appropriate forms for travel claims, clothing allowance\nreimbursement, gasoline usage, and other departmental expenditures. Reviews fit-for-jail\nbills to determine department responsibility for payment.\nPOAcctTech.jd.doc\nPolice Accounting Technician Page 2\n6. Maintains revenue accounts for incoming monies in payment of licenses and other services\nprovided by Records Bureau. Processes related forms. Sends checks to federal or state\nagencies as appropriate. Coordinates billing, receipting and updating of account records.\nReviews accounts receivable for delinquencies and initiates proceedings to meet legal\nrequirements.\n7. Compiles and maintains data to be used in accordance with grant requirements. Prepares\nquarterly and annual reports required by State and federal agencies for grants and audits.\n8. Computes costs of special services provided by officers or Communications Center to\nbusinesses or other organizations; prepares and mails billings; monitors receipt of funds and\nmaintains appropriate records.\n9. Reviews financial recordkeeping systems to recommend expedient improvements in\naccounting procedures.\n10. Assists accounting staff by providing information on detailed procedures or accounts.\nPrepares adjusted journal entry information for accounting staff.\nADDITIONAL WORK PERFORMED:\n1. Performs clerical tasks in the absence of the Police Administrative Coordinator.\n2. Assists with review of new software and advises supervisor of possible applications.\n3. As assigned, performs other duties within the scope of the classification.\n4. Performs related duties as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Federal and state reporting requirements and other applicable laws, City ordinances, City\nand departmental policies and procedures, and union contract provisions.\n- Working knowledge of bookkeeping and financial record keeping principles and practices.\n- Thorough knowledge of City budgetary processes.\n- Standard office practices and procedures including ability to file alpha-numerically, indexing,\ncross reference methods, etc.\n- Good working knowledge of standard office equipment operation including shredder, copier,\nfax, electronic telephone system, and computer.\nSkill in:\n- Strong computer skills including data entry/retrieval, spreadsheet applications and word\nprocessing.\n- Good interpersonal skills including the ability to work with co-workers using courtesy, tact,\nand good judgment.\n- Good oral and written communication skills.\nPOAcctTech.jd.doc\nPolice Accounting Technician Page 3\nAbility to:\n- Ability to maintain a variety of specialized records and to prepare reports and presentation\nmaterials in appropriate format.\n- Work independently and prioritize workload to carry out the responsibilities of the position.\n- Utilize computerized information systems, and proficient use of word processing,\nspreadsheet, and database programs.\n- Operate a 10-key calculator with speed and accuracy.\n- Add, subtract, multiply, divide, and perform basic statistical calculations.\n- Work with a high degree of accuracy and attention to detail and follow detailed procedures.\n- Function effectively in an advanced technology environment and contribute to the\nDepartment's overall mission and goals.\n- Willingness and ability to maintain confidentiality of sensitive information.\n- Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Result Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a low risk office environment and requires sitting and using computer terminal\nor telephone for extended periods of time.\nEmployees will be regularly exposed to weapons and may occasionally be exposed to disturbing or\nsensitive dialogue, materials or photographs.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year college or vocational courses in accounting, business or related area.\n- Two years of progressively responsible computerized bookkeeping and financial record\nkeeping experience with a business or public entity required.\n- Keyboarding skills at 40 wpm NET required.\n- Proficient use of computer accounting systems, spreadsheet applications and word\nprocessing required.\n- Experience utilizing BARS accounting systems preferred.\n- A combination of experience and education which provides the applicant with the\nknowledge, skills and abilities required to perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\nPREPARED BY: Kerry Sicktich REVIEWED BY:\n6/87 Clifford Cook\nChief of Police\nPOAcctTech.jd.doc\nPolice Accounting Technician Page 4\nREVISED BY: F. Bolden, D. McLeod\n9/95\nHolt Consulting\n7/00\nR. Firos\nA. Sullivan\n1/14\nPOAcctTech.jd.doc"}
{"Department": "Police", "Job Title Sort": "Police Administrative Coordinator", "Job Title": "Police Administrative Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "POAdminCoord.jd.pdf", "SharePoint List ID": "234", "Salary Grade": "E1-11", "pdf_url": "https://cob.org/wp-content/uploads/POAdminCoord.jd.pdf", "pdf_file": "POAdminCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Administrative Coordinator E-PLAN\nSG:E1-11\nDEPARTMENT: Police CS:N\nFLSA:Y\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for administrative support and financial record keeping duties in the Police\nDepartment. Responsibilities also include oversight of the fiscal unit and administration of the\nDepartment's grants. Monitors and prepares annual budget; prepares contracts with other agencies.\nSupports and coordinates the office of the Chief of Police, manages the purchasing function, and\nsupports and coordinates the Department's internal affairs unit. Responsibilities also include acting\nas liaison with various and diverse community groups such as schools, other criminal justice\nagencies, business groups, and the news media. Work requires the highest level of confidentiality.\nSUPERVISORY RELATIONSHIP:\nReports to the Chief of Police. Work is performed under general supervision and the guidance of\nstate law, City and departmental policy, union contracts, and Civil Service Rules. Provides\nsupervision and direction to the Police Accounting Technician and temporary employees including\ninterns and volunteers assigned to the Administrative Division.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates and supervises the Department\u2019s fiscal unit: assures compliance with existing\nbudgets; develops budget documents under broad policy direction from the Department\u2019s\ncommand staff. Manages contracts with various outside agencies; prepares contract\ndocuments for final review; develops and manages grants; oversees the submittal of grant-\nrelated financial documents.\n2. Processes payroll appointments and related forms, coordinating with the Human Resources\nDepartment; supervises the completion of Department timesheets and payroll.\n3. Maintains and monitors grant funds and works with project managers on project budgets\nunder the jurisdiction of the Department. These include the Local Law Enforcement Block\nGrant, COPS grants, Cops in Schools grants, and State Criminal Justice grants, and other\ngrants for which the Department may apply. Moves funds from project to project, as needs\nchange.\n4. Oversees revenue accounts for incoming monies for licenses and other services provided\nby Records Bureau. Maintains department petty cash fund. Manages the purchasing\nfunction: approves and/or recommends for approval all requisitions and purchase orders;\nensures proper coding and budget compliance of Department\u2019s purchases; supervises the\nprocessing of all purchase orders and requests for payment.\nPolice Administrative Coordinator Page 2\n5. Coordinates the office of the Chief of Police: reviews incoming correspondence to determine\nappropriate priority; responds to routine requests for information; routes inquiries to the\nappropriate unit within the Police Department; assists the Chief of Police in the maintenance\nof the Chief\u2019s business calendar; reviews and edits correspondence which includes\nproprietary and confidential information; prepares and disseminates news releases;\nimplements improvements to office systems and procedures.\n6. Prepares a variety of material for administrative staff: correspondence, speeches,\nmemoranda, reports, position papers, teaching materials, committee reports, rules and\nregulations, policies, procedures, budget presentations, agenda, and minutes. Responsible\nfor the production of the Department newsletter.\n7. Serves as Records Manager for the Administrative Division\u2019s filing system: files\ncorrespondence, projects, minutes, budget material, legal documents,\ncommendations/complaints, etc. Responsible for compliance with all record keeping and\nrecord maintenance laws, rules, and regulations. Maintains compliance with City\u2019s record\nmaintenance schedule.\n8. Assists the Department's internal affairs unit: maintains Department discipline logs; monitors\ncompliance with discipline provisions of Department policies, Civil Service rules, and union\ncontracts; prepares and transcribes confidential internal affairs reports and interviews;\nserves as administrative support to the Lieutenant of the Office of Professional\nResponsibility which includes the selections and internal affairs functions.\nPolice Department Fleet Program\n9. Provides varied and complex management reports associated with the Fleet system.\nAddresses future scheduled fleet additions; assists in the analysis of present fleet usage\nregarding fuel and maintenance issues.\n10. Processes documentation necessary for the disposal of surplus vehicles.\n11. Licenses all undercover and confidential vehicles and reconciles Fleet Replacement system\nto data provided by Public Works. Reviews and monitors fleet invoices for compliance with\npre-authorized payment requisitions.\n12. Provides oversight to the Fleet Committee within the Police Department, as well as other\nmanagement staff with fleet-related budgeting and accounting issues.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of Police Department policies and procedures, federal and state law\nenforcement policies and procedures, City ordinances, union contract provisions and Civil\nService Rules.\n\u2212 Knowledge of and/or ability to comprehend complicated and detailed federal and state\nregulations and reporting requirements.\nPolice Administrative Coordinator Page 3\n\u2212 Working knowledge of bookkeeping and financial record keeping principles and practices.\n\u2212 Basic math including ability to add, subtract, multiply, divide and compute percentages;\nability to use a 10-key calculator with speed and accuracy.\n\u2212 Current budget procedures and systems as used by the City.\n\u2212 Purchasing systems to include Washington State bid law and City bid procedure.\n\u2212 Office management principles and practices.\nSkill in:\n\u2212 High literacy skills including knowledge of standard English usage, composition,\npunctuation, grammar, spelling and letter format.\n\u2212 Strong computer skills including word processing, record keeping, spreadsheet, and data\nbase applications. Ability and willingness to learn new applications and techniques.\n\u2212 Planning and organization; problem-solving and decision-making; interpersonal skills.\nAbility to:\n\u2212 Transcribe taped material.\n\u2212 Deal with the public under highly stressful and confrontational circumstances using courtesy,\ntact and good judgement.\n\u2212 Prioritize own and others\u2019 work.\n\u2212 Work independently using good time management skills.\n\u2212 Adapt and be flexible.\n\u2212 Maintain the confidentiality of sensitive communications and materials within the framework\nof state and City public disclosure requirements.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time spent at a computer\nworkstation. From time to time, work will be performed in alternative settings such as the police\ncommand post or City's Emergency Operations Center. Some travel may be required for work\nrelated meetings. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of experience coordinating the operations of and supervising a complex office\nenvironment.\n\u2212 Two years of computerized bookkeeping and financial record keeping experience with a\nbusiness or public entity required.\n\u2212 Keyboarding skills at 40wpm NET required.\n\u2212 Two years of experience in federal and/or state grant administration preferred.\n\u2212 Experience working with public and elected officials preferred.\nPolice Administrative Coordinator Page 4\n\u2212 Completion of courses in basic accounting and bookkeeping preferred.\n\u2212 Strong computer experience including word processing, spreadsheet utilization, and data\nbases.\n\u2212 Experience in preparation and management of budgets for a major operating unit.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\nPREPARED BY: D. Pierce REVIEWED BY:\nK. Hanowell Clifford Cook, Chief\n1/97 Chief of Police\nF. Bolden\nL. Hill\nK. Hanowell\n1/02\nL. Klemanski\nF. Simon\n7/09\nR. Firos\nL. Klemanski\n1/14"}
{"Department": "Police", "Job Title Sort": "Police Chief", "Job Title": "Police Chief", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "POPoliceChief.jd.pdf", "SharePoint List ID": "238", "Salary Grade": "E-DH-A", "pdf_url": "https://cob.org/wp-content/uploads/POPoliceChief.jd.pdf", "pdf_file": "POPoliceChief.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Chief E-PLAN\nSG:E-DH-A\nDEPARTMENT: Police Department CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Police Chief actively provides leadership, direction, and general administrative oversight to the\nPolice Department and employees responsible for police protection and law enforcement services within\nthe jurisdictional boundaries of Bellingham; for the operation of the County-wide public safety emergency\ndispatch center; and for cooperative relationships and initiatives with regional law enforcement agencies.\nWork involves significant community engagement and public involvement with elected officials, law\nenforcement agencies and institutions, residents, neighborhood groups, and other governmental\nentities. As a member of the City\u2019s senior management team, collaborates with the Executive\nDepartment, City Council, and other City departments on strategy and policy to ensure that the City\u2019s\nmission and core values are incorporated into operational activities and services.\nSUPERVISORY RELATIONSHIP:\nReports to the Mayor. Works independently with general guidance from the Mayor or designee to\nensure coordination of objectives and priorities of the Mayor and Council. Supervises staff directly or\nthrough assigned managers. Works under federal and State law and regulations, inter-local and agency\nagreements as well as the City's municipal code, policies, and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Organizational Leadership: Actively leads by planning, organizing, directing, controlling, and\nevaluating the work of the Police Department. Oversees the management of the day-to-day\nadministration of the Department, including budget, departmental structure and staffing, field\noperations, reporting and communications, stewardship and development of assets, personnel\nand labor relations, and customer service activities.\n2. Program Development and Oversight of Operations: Oversees the management of all Police\nDepartment activities, communications, officer safety, routine and special emphasis patrol,\ninvestigations, evidence-gathering and security, community policing, crime prevention, records\nand reporting. Coordinates programs and activities of the Department with other City\ndepartments, local and regional agencies, and citizen groups to ensure that programs and\nactivities are in place to meet the law enforcement needs of the community. Participates directly\nin the planning and development of significant projects such as those involving multiple\njurisdictions and long-term implementation. Ensures consistency with law and the City\u2019s goals\nand objectives. Actively participates in the work of the Washington Association of Sheriffs and\nPolice Chiefs, and is an active member of the International Association of Chiefs of Police.\nFacilitates and promotes ongoing research into new approaches, technologies and trends, and\nrecommends implementation of programs and equipment to help the Department achieve its\nobjectives more efficiently. Prepares or reviews the preparation of regular monthly and annual\nreports on Departmental operations and projects.\nPolice Chief Page 2\n3. Emergency Management and Special Incidents: Serves as a member of the City/County\nEmergency Management team observing protocols and emergency actions to protect public\nhealth and safety. May act as one of the Emergency Operations Center\u2019s incident commanders\nduring local states of emergency and other disaster situations, or provide guidance as a member\nof an EOC\u2019s established Policy Group. Briefs the Mayor and elected officials on developments\nwhich might affect overall public safety and/or other dimensions of public and community relations.\n4. Inter-local Agreements and Operations: Responsible for administering inter-local service\nagreements which provide support services between the Bellingham Police Department and other\nagencies: Evidence and Identification services; Records Bureau services; County-wide\nEmergency Management; and County-wide 9-1-1 Central Dispatch services. This responsibility\nalso includes administration and staff support for the various committees and boards related to\nsuch services.\n5. Strategic Planning: Works with elected officials, department heads, staff, community members,\nand other agencies to develop long-range plans for meeting the law enforcement needs of the\ncommunity. Sets yearly goals and objectives of the Police Department in alignment with the\nCouncil-adopted Legacies and Strategic Commitments\n6. Policy Development: Establishes rules and regulations for the Police Department that meet\nestablished Washington State Accreditation Standards for law enforcement agencies (through\nWASPC), and reviews and updates such rules and regulations periodically to insure that they\nremain current and in conformity with changing needs of the City as well as with applicable federal\nand state laws and the City Charter.\n7. Personnel Management: Promotes ethical leadership at all levels of the Department. Develops\nand maintains a workforce committed to, and with highly developed competencies in, customer\nservice, results orientation, and team work. Directly or through managers, appoints, supervises,\nissues general orders, provides for training and performance evaluation and development, and\nensures accountability of Department employees. Provides for the training in, promotion of, and\naccountability for safe work practices and working conditions for employees. Ensures\ncompliance with federal and state laws as well as labor agreements and City-wide and\nDepartment policies and procedures.\n8. Fiscal and Business Management: Ensures the financial well-being of the department by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budget and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the department, including management of grants and\naccessing federal and state funding sources. Assures the efficient and economical use of\nDepartmental funds, manpower, equipment, materials, facilities and time.\n9. Community Involvement and Communications: Represents the Department and provides City-\nwide communication programs to disseminate information on Police Department initiatives,\ncrime prevention and community assistance programs. Directs planning and presentation of\npublic involvement programs for neighborhoods, businesses, schools, and other community\ngroups. Coordinates staff assignments to facilitate efficient and meaningful community\nengagement, pro-active policing programs, and policy direction.\n10. Senior Management Team: Provides information and advice to the Mayor and City Council on\nstrategic planning and accomplishment of City goals and objectives. Participates in\norganization-wide strategic planning. Coordinates the Department's activities with those of other\nCity departments and offices to ensure a consistent approach towards common projects and\ninterests and the cost effective delivery of services. Represents the Police Department at City\nCouncil meetings, and on various committees and task forces related to City projects; attends joint\nstaff meetings with other public safety agencies from both within and outside the structure of City\ngovernment. Responds to requests for input from various committees of the State Legislature\nPolice Chief Page 3\nand/or government; and prepares and proposes pertinent legislation related to public safety to the\nappropriate legislative bodies.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practices of general business management and of police and law enforcement\nadministration processes and management.\n\u2212 Municipal, state and federal criminal and civil laws and codes.\n\u2212 Criminal and civil liability issues regarding law enforcement.\n\u2212 Police Department work and operations, facilities and equipment, community infrastructure,\nneighborhoods, institutions, and oversight agencies.\n\u2212 City legislative processes, fiscal and budget management processes, and applicable\nadministrative policies and procedures.\n\u2212 Current departmental and related City issues and stakeholders, both internal and external,\nincluding other governmental legislative and agency processes, players, and issues.\n\u2212 Applicable federal, state, and local laws, regulations and contracts affecting the work of the\ndepartment.\n\u2212 Recommended standards for law enforcement agencies.\nSkill in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, other departments, elected officials, the media, and the public.\n\u2212 Highly effective team building and leadership skills including consensus building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Problem analysis and decision making, adaptability/flexibility, and stress tolerance in a highly\nvisible public environment.\n\u2212 Excellent strategic planning, organizing, and time management skills.\n\u2212 Excellent written and verbal communications skills including public presentation skills and\nmodern police communications practices.\nAbility to:\n\u2212 Make emergency decisions under stressful conditions which might be irreversible and which\ncould result in immediate risk or liability to the City, its citizens, or other agencies or jurisdictions\ninvolved in the emergency.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with citizens and\nstakeholders, both internal and external.\n\u2212 Quickly grasp and manage complex and technical policing and other public safety issues in a\nfast-paced environment and in a context of inter-related issues, systems, projects, and\nstrategies.\n\u2212 Interpret, explain, and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Articulate the Department\u2019s goals and work in an understandable and appropriate manner for\nthe particular audience or individual.\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the Police Department\u2019s functions.\nPolice Chief Page 4\n\u2212 Identify the Department's future direction in response to changing community needs, and to\ndevelop, implement, and monitor appropriate plans, schedules, and action steps.\n\u2212 Work independently under general policy and strategic guidance.\n\u2212 Maintain high ethical standards for conduct of public officials.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment subject to frequent interruptions with extensive\nwork at a computer workstation. Frequent site visits to various City and community facilities and\nemergency scenes on or off the normal work week schedule. May be exposed to highly stressful\nsituations, offensive language and individuals who are irate or hostile. May be subject to long hours due\nto attendance at City Council meetings and other responsibilities required at this executive level.\nFlexibility to work evening and weekend hours and occasional overnight travel to conferences and\ntraining sessions required. Vehicle use includes police communications and other policing equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in law enforcement, criminal justice or related field.\n\u2212 Seven years of progressively responsible law enforcement experience as a commissioned officer\nincluding five years in senior law enforcement management.\n\u2212 Experience in local government law enforcement preferred. Advanced law enforcement training\nfrom the FBI National Academy, Executive Command College or other advanced/executive\ntraining preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Sworn law enforcement position: State law requires U.S. citizenship, basic certification or\nequivalency from Washington Criminal Justice Training Commission\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: Terence Mangan REVIEWED BY:\nPolice Chief Seth Fleetwood\n7/84 Mayor\nREVISED BY: KH 7/87\nRC/KH 1/06\nPolice Chief Page 5\nD. Doll\nA. Sullivan\n11/12\nB. Heinrich\n2/21"}
{"Department": "Police", "Job Title Sort": "Police Department System Specialist", "Job Title": "Police Department System Specialist", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POPoliceDeptSystemSpec.jd.pdf", "SharePoint List ID": "402", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/POPoliceDeptSystemSpec.jd.pdf", "pdf_file": "POPoliceDeptSystemSpec.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Department System Specialist UNION:231\nSG:5\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nThe Police Department System Specialist works primarily in application and system management.\nAssists Police Department employees, other law enforcement agencies and prosecutor agencies by\nresponding to questions and resolving problems related to a variety of department specific desktop\ncomputer applications software and provides training on software capabilities. Serves as primary\ncontact for Police specific software vendors. Performs technical evaluation, installation, maintenance,\nsystem administration and support for a variety of computer systems. Independently performs\nprofessional-level systems administration and consultative support. Provides leadership in researching\nand identifying appropriate technology solutions for multiple software applications. Draws from\nexpressed needs and solutions of all clients at all levels of the organization. Develops detailed\nrequirements, analysis and recommendations on potential software acquisitions. Implements,\nconfigures, and maintains major Police specific systems. Collaborates with network operations to\nimplement solutions for new technology. Researches and recommends best practices relating to Police\napplications.\nSUPERVISORY RELATIONSHIPS:\nThis position reports directly to the Record's Manager. Works under general supervision and the\nguidance of City and Departmental policies, procedures, and guidelines. Supervises lower level police\ntechnical support staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for support and maintenance of all Police Department specific computer systems,\nprograms and applications that impact critical department operations, functions and services.\nPerforms overall application system administration activities for the Police Department, such as\ndevelopment, installation, upgrades, modifications and data integrity.\n2. Incorporates and develops department workflow processes as technology and CJIS policies\nchange for Police specific systems.\n3. Maintains a close working relationship with vendors to identify and solve problems with software\nsystems. Troubleshoots problems, makes corrective changes to existing configurations through\nconsultation with vendor. Serves as Law Enforcement subject matter expert working directly\nwith vendor programmers on customizing the Record's Management System (RMS).\nResearches and develops solutions based on department's quarterly system enhancements\nPODepartmentSystemSpecialist.jd.docx\nPolice Department System Specialist Page 2\ndefined by end user suggestions. Attends user meetings with vendors. Also develops programs\nto download central data to desktop computers.\n4. Manages assigned projects; evaluates system requirements; researches and develops\ninformation technology system solutions. Responsible for writing requests for information (RFI's)\nand requests for proposals (RFP's). Reviews bids to ensure that vendors meet minimum\nrequirements, provides an analysis of software systems and leads the software selection\nprocess; monitors project performance, prepares and presents project progress reports for\ndepartment management. Performs cost benefit analysis and technical analysis in conjunction\nwith City ITSD and Purchasing departments. Oversees projects from development to\ncoordination of installation, testing, and training.\n5. Monitors and maintains the security of Police Department software systems in compliance with\nPolice Department Policies, Criminal Justice Information System (CJIS) requirements and City\nITSD standards. Responsible for incorporating technology policy changes mandated by the FBI\nand CJIS policy. Serves as technical subject matter expert for the Police Department for\nWashington State Patrol and FBI triennial audits.\n6. Oversees, prioritizes, assigns, monitors and reviews the work of assigned technical support staff\nresponsible for maintenance, troubleshooting, diagnosing, repairing and deploying desktop\ncomputers, printers and other peripherals at the Bellingham Police Department.\n7. Provides training to employees on features and capabilities of software packages and assists\nemployees with utilizing application software to meet their needs.\n8. Analyzes on-going problems with systems and/or software to determine and carry out corrective\naction to address problems.\n9. Manages the mobile CAD environment for the Police department. Configures and maintains\ntrunk based enterprise modem system for remote management and customization for CAD and\nGPS systems. Design infrastructure for in-car technology with the City shop and provide\nspecifications to outside vendor for installation on new vehicle builds. Configure Mobile Cop\napplication and CAD application to communicate back to network server via VPN encryption\ntunnel to meet Criminal Justice Information Systems (CJIS) requirements.\n10. Stays current with developments and changes in the desktop computer and related hardware\nand applications software industry. Reviews and tests new hardware and software applications\nfor potential use by the Police Department. Maintains membership in several national and\ninternational user groups and attends State and International conferences for new technology\n11. Produces a variety of spreadsheets or management reports as requested through the Police\ndepartment. Writes custom SQL queries to gather statistical data for Public Disclosure and\nadministrative reporting. Performs SQL table changes to the back-end of the RMS creating\ndrop down menu modifications.\n12. Manages Police Department technology budget to meet the technology needs at the Police\nDepartment. Participates in the development of overall department technology goals and\npriorities; prepares and presents strategic technology plans.\nPOPoliceDeptSystemSpec.jd.docx\nPolice Department System Specialist Page 3\n13. Provides high quality, detailed consultation, technical support and troubleshooting for all Police\nDepartment systems. This includes hardware, software, applications and databases: Mobile\nData Terminal (MDT), License Plate Recognition, Velocity Access Security, and other SQL\nserver applications. Responds to problems experienced 24/7 in the Public Safety System.\nProvides instruction on procedures and use of systems software.\n14. Serves as main point of contact and coordinates with the City's Information Technology\nServices Department in planning, designing and implementing application databases,\nmaintaining security and user access. Designs, creates and maintains physical objects including\ntables, files, libraries and indexes to support department computer applications using database\nmanagement systems.\n15. Prepares and maintains supplemental documentation for software. Performs installation of\nsoftware upgrades and fixes using System Config Manager.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge and familiarity with design, development, and maintenance of application systems.\n\u2212 Setup and configuration of computer hardware, software and peripherals.\n\u2212 Strong knowledge of the Microsoft Windows operating systems.\n\u2212 Strong knowledge of SQL Server Management Studio.\n\u2212 Considerable knowledge of software applications and database theory.\n\u2212 SQL and Access Query Writing\n\u2212 Considerable knowledge of CAD Systems, Mobile Data Terminal (MDT) software, License Plate\nRecognition, Velocity Access Security, and other SQL server applications and software.\n\u2212 Concepts involved in the operation of desktop computers; peripherals, including printers,\nplotters and modems; data communications and local area networks.\n\u2212 Working knowledge of programming tools and utilities.\n\u2212 Functions of City departments, standard City office operations and interdepartmental working\nrelationships.\nSkills in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, division staff, and local, State and Federal agencies, as well as computer\nvendors.\n\u2212 Excellent written communication skills for corresponding with City employees and vendors.\n\u2212 Good researching, planning, organizing, problem-solving, and time management skills.\nAbility to:\n\u2212 Ability and willingness to develop a comprehensive knowledge of software application packages\nsupported by Police Department including Mobile Data Terminal (MDT) software, License Plate\nRecognition, Velocity Access Security, and other SQL server applications . Also such programs\nas: Microsoft Office Suite, AS400, Polygraph, Omnixx.\nPOPoliceDeptSystemSpec.jd.docx\nPolice Department System Specialist Page 4\n\u2212 Comprehend and resolve the problems experienced by staff using software application\nprograms.\n\u2212 Use diagnostic tools to troubleshoot software/hardware problems.\n\u2212 Read and comprehend technical manuals and apply their contents to solving software and\nhardware problems.\n\u2212 Work with and interpret needs for a variety of user departments.\n\u2212 Work independently with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to maintain the absolute confidentiality of sensitive files, data and\nmaterials accessed, discussed, or observed while working with staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Edit and review work of others for potential content issues/concerns.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Lift and carry approximately 40 pounds;\n\u2212 Visual acuity to be able to develop application content to serve visually impaired\nindividuals;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation and in computer server room. The work performed is in\nan office environment as well as off-site locations including mobile vehicles. The person in this position\nmoves desktop computers and peripherals from one location to another. Installs computers and\nperipherals and connects to network system.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree in computer science, information systems management, business\ncomputer programming, mathematics or related field and:\n\u2212 Two (2) years of experience supporting desktop computer software and hardware in a multi-site\nnetwork for a business or municipal environment.\n\u2212 Two years of experience in providing support and administration for major software systems in a\ncomplex environment. Preferred systems may include Police RMS, Mobile technology, Sector,\nOn Line Reporting, ALPR systems, Polygraph system, Body Worn Camera system, 911\nSystems Administration, Computer Aided Dispatch (CAD) or GIS mapping.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver's license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nPOPoliceDeptSystemSpec.jd.docx\nPolice Department System Specialist Page 5\nPREPARED BY: E. Herschlip REVIEWED BY:___________________________\nC. Paulson Clifford Cook\nA. Sullivan Chief of Police\n5/16\nPOPoliceDeptSystemSpec.jd.docx"}
{"Department": "Police", "Job Title Sort": "Police Department Systems Analyst", "Job Title": "Police Department Systems Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PoliceDeptSystemAnalyst.jd.pdf", "SharePoint List ID": "632", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PoliceDeptSystemAnalyst.jd.pdf", "pdf_file": "PoliceDeptSystemAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Department Systems Analyst UNION:231\nSG:4\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4/SOC:PR/15-1211\nJOB SUMMARY:\nResponsible for analysis, implementation, administration, and maintenance of business systems used\nby the Bellingham Police Department such as in-car technology devices/connectivity, law enforcement\n(LE) applications, and building access. Researches and evaluates new police technology. Manages\ndevice firmware and operating system upgrades, updates and deployment of applications.\nServes as back-up administrator for systems and projects overseen by the Police Technology Manager.\nAssists in developing and maintaining programs to ensure City compliance with internal policies,\nsecurity best practices, and regulatory standards, such as Criminal Justice Information Services (CJIS)\nand WASPC Accreditation standards.\nSUPERVISORY RELATIONSHIPS:\nReports to the Police Technology Manager. Works under general supervision and the guidance of\napplicable federal, state, and local statutes, regulations, policies, procedures, and contractual\nagreements. Work is periodically reviewed to verify compliance with policies, procedures, and\nstandards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides high quality, detailed administration, consultation, technical support and\ntroubleshooting for Police databases, systems, and applications. Works collaboratively with\nPolice Department staff to identify and develop solutions in support of departmental operations\nand workflows.\n2. Serves as system administrator for specialized law enforcement systems and applications that\nimpact department operations, functions, and services. Performs installation, upgrades,\nmodifications, and ensures data integrity of assigned systems including Internal Affairs, Desk\nOfficer Reporting, Building Access, and other systems as assigned.\n3. Administers and manages in-car technology including cellular modem system for Patrol and\ncustomized vehicles. Researches and evaluates new in-car technology solutions, recommends,\nand implements upgrades. Manages updates and security patches of operating systems and\napplication configurations; tests and troubleshoots vehicle technology and connectivity to GPS,\nCAD, and RMS systems. Coordinate with City Shop and Communications Shop on hardware\ninstallation, maintenance, and new build vehicle deployments.\nPODepartmentSystemSpecialist.jd.docx\nPolice Department Systems Analyst Page 2\n4. Analyzes and assists in the development and implementation of business process\nimprovements. Documents workflows/business processes and assists internal customers in\nanalyzing, defining, and prioritizing system needs and requirements and researching and\nevaluating appropriate technology solutions. Develops and recommends strategies for use of\ntechnology and coordinates technology and other resources as part of assigned projects or\nprograms. Assists in the development of departmental procedures and facilitates application\nand database integration to eliminate redundancy and improve efficiency.\n5. Provides project management for the procurement, installation, implementation and training of\nnew system software and hardware. May participate in the development of requests for\ninformation (RFI's) and requests for proposals (RFP's). Reviews bids to ensure that vendors\nmeet minimum requirements, evaluates, and analyzes software systems and assists with\nsoftware selection process. Performs cost benefit analysis as needed. Coordinates projects\nfrom development to installation, testing, and training. Contributes to the development of vendor\nservices, system maintenance and software license agreements.\n6. Maintains a close working relationship with vendors to identify and solve problems with\ntechnology services, systems applications, and software. Troubleshoots problems, makes\ncorrective changes to existing configurations through consultation with vendor.\n7. Coordinates with the City\u2019s cybersecurity team and vendors to ensure that all devices, services,\nand associated technologies are managed in accordance with City, State and Local security\npolicies, directives, and industry best practices.\n8. Provides training to commissioned, civilian, and technical staff on features and capabilities of\nsoftware packages and assists staff with utilizing application software to meet their needs.\nPrepares and modifies supplemental documentation of assigned systems.\n9. Serves as back-up for systems and projects overseen by the Police Technology Manager. May\nbe assigned to provide on-call emergency support during evenings, weekends and holidays in\nthe Police Technology Manager\u2019s absence.\n10. Coordinates, develops, and manages a wide variety of departmental reports within the\nenterprise reporting system. Develops reports based on departmental business applications or\nsystems, and acts as a departmental resource in the development of custom reports.\n11. Assists with maintaining, configuring, updating, and documenting departmental Internet and\nIntranet websites; supports and trains users on the use of Internet/Intranet applications.\n12. Stays current with developments and changes in technology hardware and applications\nsoftware industry. Reviews and tests new hardware and software applications for potential use\nby the Police Department.\n13. Coordinates and collaborates with Network Operations, City Information Technology Services,\nand other City departments where technology infrastructure overlaps.\nADDITIONAL WORK PERFORMED:\n1. Performs back up and relief duties and responsibilities in the absence of other Police\nDepartment technical staff.\nPoliceDeptSystemAnalyst.jd.docx\nPolice Department Systems Analyst Page 3\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTechnical:\n\u2212 Considerable and up-to-date knowledge of and skill in utilizing mobile technology systems\nincluding Cellular broadband data.\n\u2212 Considerable and up-to-date knowledge of client technology support including Windows-based\ncomputers, tablet computers, smart phones, printers, wireless technologies including Virtual\nPrivate Networks (VPN); industry standard methods for deploying hardware and software in a\ncomplex environment.\n\u2212 Considerable knowledge of software applications and database theory.\n\u2212 Comprehensive knowledge of systems analysis techniques and practices.\n\u2212 Comprehensive and up-to-date knowledge of and skill in utilizing Microsoft technologies;\nWindows Operating Systems technology including operation, administration, and system tools\nand configuration.\n\u2212 Skill in maintaining systems and automating processes via the use of PowerShell.\n\u2212 Knowledge of Police technologies, including CAD Systems, and other Law Enforcement\nsystems and applications.\n\u2212 Knowledgeable with the use of technology tools to create integration, workflow, and automation.\nAbility to:\n\u2212 Understand, interpret, and apply regulatory standards and security standards to system\nconfigurations, procedures, and training documents.\n\u2212 Maintain technology skills and knowledge in a rapidly changing environment; including\ncomplexity generated by increased compliance requirements, security enhancements, and\nincluding ability to proactively monitor cloud-based and on-premises enterprise architecture,\nproducts, and services.\n\u2212 Work on several projects concurrently. Excellent organization, time management, problem\nsolving, technical troubleshooting, and planning skills.\n\u2212 Lead system application improvement and acquisition projects, including vendor management.\n\u2212 Implement and administer databases.\n\u2212 Collaborate with stakeholders.\n\u2212 Work independently.\n\u2212 Willingness and ability to respond to evening and weekend callouts for system emergencies.\nCommunications:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith city staff, division staff, and local, state, and federal agencies, as well as vendors.\n\u2212 Excellent written communication skills for corresponding with City employees and vendors.\n\u2212 Good researching, planning, organizing, problem-solving, and time management skills.\nOther:\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed.\n\u2212 Work with and interpret needs for a variety of specialty departments within Police agency.\n\u2212 Work independently with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\nPoliceDeptSystemAnalyst.jd.docx\nPolice Department Systems Analyst Page 4\n\u2212 Physical ability to perform the essential functions of the job, including:\no Lift and carry approximately 40 pounds.\no Adequate hearing, correctable vision, and manual dexterity.\no Work inside vehicles.\no Frequently operate a computer and read a computer screen or typewritten page.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation, inside vehicles, and in computer server room. The work\nperformed is in an office environment as well as off-site locations including mobile vehicles.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, or related field. Four(4) years of work experience as a systems analyst may be\nsubstituted for education.\n\u2212 Two (2) years of progressively responsible experience in the analysis, implementation, and\nsupport of business applications and systems required.\n\u2212 Experience working in the public sector and/or law enforcement preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver's license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nPREPARED BY: REVIEWED BY:___________________________\nRebecca Mertzig, Chief of Police\nC.Paulson\nA.Sullivan\n3/24\nPoliceDeptSystemAnalyst.jd.docx"}
{"Department": "Police", "Job Title Sort": "Police Department Technology Manager", "Job Title": "Police Department Technology Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POPoliceTechnologyManager.jd.pdf", "SharePoint List ID": "625", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/POPoliceTechnologyManager.jd.pdf", "pdf_file": "POPoliceTechnologyManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Department Technology Manager UNION:231\nSG:7\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4/SOCCODE:TE/11-3021\nJOB SUMMARY:\nManages the Technology Division of the Bellingham Police Department. Responsible for the\noperations and functions of the department\u2019s technology infrastructure including administration of\nspecialized police applications and hardware, mobile systems, end user training and support, computer\nprovisioning, testing and deployment, and coordination of enterprise systems. Enhancing business\nefficiencies in the use of technology; researches, evaluates, recommends and implements technology\nsolutions and makes budget recommendations.\nWorks with other City management to ensure compliance with internal policies, security best practices,\nand regulatory standards, such as Criminal Justice Information Systems (CJIS). Serves as Point of\nContact (POC) for ACCESS WACIC/NCIC Technical Security Audit.\nSUPERVISORY RELATIONSHIPS:\nThis position reports to the Deputy Chief of Administrative Services. Works under general supervision\nand the guidance of City and Departmental policies, procedures, and guidelines. Supervises Police\nDepartment Technology Division staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the operations and functions of the Police Department\nTechnology Division. Responsible for administration, testing, change management, and\nmaintenance of Police Department systems. Oversees troubleshooting, diagnosing, repairing,\nand deploying computers, printers, and other peripherals to ensure continuity of operation for\nDepartment staff. Performs and coordinates database changes as needed; enhances systems\nto meet business and CJIS requirements.\n2. Provides systems management and primary administrative responsibility for Police Department\nsystems including the Records Management System (RMS) and Body Worn Camera (BWC)\nsystem. Works with vendors, end users and contract programmers to develop, test and\nimplement system enhancements and customization. Develops documentation and trains end\nusers on system use, changes and enhancements.\n3. Administers in-car technology for Patrol and customized vehicles. Meets with vendors to\ndiscuss technology changes and suggestions. Implement, configure, and test in-car technology.\nCoordinate with City Shop and Communications Shop on hardware installation, maintenance,\nand vehicle new build orders. Configure enterprise modem system for GPS, CAD, and security\nupdates.\n4. Analyzes business processes, current practices and challenges; researches solutions,\nrecommends and implements department workflow process and technology improvements and\nchanges to meet business requirements, maintain compliance with CJIS policies and\ntechnology best practices. Works with Police Department leadership to identify and schedule\npriority work efforts.\n5. Plans, organizes, directs, and monitors the daily work of Police Department technology division\nstaff to accomplish work program and departmental goals. Assigns work and ensures\nappropriate training is provided. Participates in hiring, evaluates performance, provides\nfeedback and guidance, coaches and counsels employees and participates in delivering\ncorrective action as needed.\n6. Collaborates and coordinates with City ITSD related to system changes and support\nrequirements as well as planning and implementing enterprise technology solutions that have a\ndirect impact to Police operations.\n7. Manages assigned projects; evaluates system requirements; researches and develops\ninformation technology system solutions. Responsible for writing requests for information (RFI's)\nand requests for proposals (RFP's). Reviews bids to ensure that vendors meet minimum\nrequirements, provides an analysis of software systems and leads the software selection\nprocess; monitors project performance, prepares and presents project progress reports for\ndepartment management. Performs cost benefit analysis and technical analysis in conjunction\nwith City ITSD and Purchasing departments. Oversees projects from development to\ncoordination of installation, testing, and training.\n8. Monitors and maintains the security of Police Department software systems in compliance with\nPolice Department Policies, Criminal Justice Information System (CJIS) requirements and City\nITSD standards. Responsible for incorporating technology policy changes mandated by the FBI\nand CJIS policy. Serves as technical subject matter expert for the Police Department for\nWashington State Patrol and FBI triennial audits.\n9. Produces a variety of spreadsheets and reports as requested. Writes custom SQL queries to\ngather data for Public Disclosure and administrative reporting.\n10. Manages Police Department technology budget to meet the technology needs at the Police\nDepartment. Participates in the development of overall department technology goals and\npriorities.\n11. Provides high quality, detailed consultation, technical support and troubleshooting for all Police\nDepartment systems. This includes hardware, software, applications, and databases: Mobile\nData Computers (MDC), Building Access Security, and other server applications. Responds to\nproblems experienced 24/7 in the Public Safety System.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties and responsibilities as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTechnical:\nPOPoliceTechnologyManager.jd.docx\n\u2212 Comprehensive and up-to-date knowledge of principles and procedures related to providing\ntechnical services in a customer-oriented environment.\n\u2212 Comprehensive and up-to-date knowledge of and skill in utilizing Microsoft technologies\nincluding Windows Server, Active Directory, Systems Center, SQL, Office 365, PowerShell, and\nGroup Policy.\n\u2212 Comprehensive and up-to-date knowledge of client technology support including Windows-\nbased computers, tablet computers, smart phones, printers, wireless technologies including\nVirtual Private Networks (VPN); industry standard methods for deploying hardware and software\nin a complex multi-site enterprise environment.\n\u2212 Comprehensive knowledge of principles and techniques of analysis, design, development, and\nimplementation of computer and communications systems in a complex network environment\nincluding mobile client support.\n\u2212 Strong knowledge of working in a Microsoft SQL Server database environment and associated\ntools for integration development and support of critical systems in a complex environment.\n\u2212 Ability to understand, interpret, and apply regulatory standards and security standards to\nsystems configurations, procedures, and training documents; and to develop compliance\nprograms as needed.\n\u2212 Ability to maintain technology skills and knowledge in a rapidly changing environment; including\ncomplexity generated by increased compliance and security requirements and including ability\nto proactively monitor cloud-based and on-premises enterprise architecture, products, and\nservices.\nManagement/Supervisory:\n\u2212 Strong leadership qualities such as interpersonal sensitivity, adaptability, flexibility, and\nreasoning skills.\n\u2212 Strong knowledge of the principles and practices of leading, supervising, and training teams.\n\u2212 Good supervisory skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\n\u2212 Knowledge of City and department policies and procedures including work processes and labor\ncontract provisions for the workgroup.\n\u2212 Strong ability to manage project budgets and staff resources.\n\u2212 Ability to motivate and encourage staff, build teamwork, and foster a results-oriented\nenvironment.\nCommunications:\n\u2212 Strong written communication skills for composing documentation, preparing reports, and\ncorresponding with City employees and vendors.\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees.\nOther:\n\u2212 Ability to establish and maintain effective working relationships with other employees, City\nofficials, and representatives of other government agencies.\n\u2212 Excellent organization, time management, problem solving, technical troubleshooting, and\nplanning skills. Ability to work on several projects concurrently.\n\u2212 Maintains the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with Police and City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Operate a computer keyboard, mouse and other devices\nPOPoliceTechnologyManager.jd.docx\n\u2212 ability to move and transport up to 25 pounds,\n\u2212 ability to exchange information in person and by telephone\n\u2212 Ability to detect and diagnose and resolve technical problems with computer displays\nand to assure proper operation of computers and software\n\u2212 Ability to remain stationaryfor long periods of time\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation and in computer server room. The work performed is in\nan office environment as well as off-site locations including mobile vehicles. The person in this position\nmoves desktop computers and peripherals from one location to another. Installs computers and\nperipherals and connects to network system.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree in computer science, information systems management, business\ncomputer programming, mathematics or related field and:\n\u2212 Four (4) years of progressively responsible experience supporting, implementing, and\nadministering computer systems in a complex network environment.\n\u2212 Two years of experience in providing support and administration for mobile technology.\n\u2212 Supervisory experience in a technology role preferred.\n\u2212 Experience with Law Enforcement applications preferred.\n\u2212 An equivalent combination of education and experience enough to provide the applicant with the\nknowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver's license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nPREPARED BY: REVIEWED BY:___________________________\nC. Paulson Flo Simon, Chief of Police\nA. Sullivan\n5/22\nPOPoliceTechnologyManager.jd.docx"}
{"Department": "Police", "Job Title Sort": "Police Records Bureau Supervisor", "Job Title": "Police Records Bureau Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PORecordsBureauSupervisor.pdf", "SharePoint List ID": "242", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PORecordsBureauSupervisor.pdf", "pdf_file": "PORecordsBureauSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Records Bureau Supervisor UNION:231\nSG:3\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4CODE:AS\nJOB SUMMARY:\nResponsible for the daily operations of the Police Business Office and 24-hour Records Bureau,\nwhich serves the Bellingham Police Department and other agencies in the law and justice\ncommunity. Supervises multi-unit division and its support personnel who operate under the services\nbranch of the Police Department, including employee orientation, training, supervision of\nscheduling, assignment delegations, and assisting with project coordination. The Records\nSupervisor conducts monthly and yearly performance appraisals, provides conflict resolution, takes\ncorrective actions on daily work and performance issues, and actively participates and makes\nrecommendations in the selection, hiring and discipline processes. The Records Supervisor is also\nresponsible for operational procedures related to the Business Office and Records Bureau.\nSUPERVISORY RELATIONSHIP:\nThe Records Supervisor reports directly to the Records Bureau Manager. Work is performed under\ngeneral supervision and in accordance with applicable local, state and federal laws and regulations\nincluding those pertaining to law enforcement, records maintenance and public disclosure. The\nRecords Supervisor directly supervises assigned Police Support Services Specialists.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assigns, supervises, trains and evaluates work of assigned Police Support Services Specialists.\nConducts training of new and current staff on programs, policy, procedures, law, standards,\nsafety, and equipment. Participates in the selection of new employees and provides initial\norientation for staff. Applies labor agreements and personnel policies. Works with Records\nManager to develop performance standards and monitors performance. Conducts performance\nevaluations to guide the development of employees and provide a record of performance.\nMakes recommendations and implements employment actions, including discipline with\ndepartment head approval. Provides counseling and conflict resolution.\n2. Supervises the daily operations of the Business Office and the Records Bureau of the Police\nDepartment. Responsible for cash control, Department phone lines and walk-in clients/traffic.\nSupervises multiple units and acts as coach in team processes; schedules and conducts team\nmeetings; provides guidance and direction in workflow, coordination of goals and objectives.\nProvides on-call assistance for staff after normal business hours. Under the supervision of the\nRecords Manager, assists in planning, organizing, directing and evaluating the operations and\nfunctions of the Police Records Bureau and Police Business Office. Assigns work, monitors\nwork flow; reviews and evaluates work product, methods and procedures; identifies and\nresolves problems as needed.\nPORecordsBureauSupervisor.doc\nPolice Records Bureau Supervisor Page 2\n3. Responsible for maintaining continuous coverage by scheduling personnel; creates and\nmaintains shift roster, shift bid, vacation bid and monthly schedule, overtime sign-up and\nassigns emergency coverage for sick leave or emergency case management; reviews and\napproves requests for vacations, overtime, and reviews time sheets for Records Manager\napproval.\n4. Functions as Records Bureau expert on public records and disclosure; reviews complex\nrequests for redaction and appropriate statute exemptions. Works with Records Manager to\nperform disclosure of non-routine requests such as high-profile cases or civil litigation. Reviews\nand prioritizes incoming public disclosure requests from the City website and monitors requests\nto make sure they are completed in a timely manner.\n5. Assists Records Manager with analysis, coordination and monitoring of special projects, records\npolicies and programs. Responsible for creation of operational procedures for Records Bureau\nand Business Office.\n6. Contributes to division expertise by providing feedback, research and participation as a\ndepartmental representative on various departmental and City teams; provides effective\ncommunication, information flow and problem solving with other divisions and City or county\ndepartments such as, Municipal Court, Superior Court, Juvenile Court, Police Officers, and\nDetectives\n7. Seals, expunges and destroys adult and juvenile records by order of the court. Responsible for\ndaily maintenance of all paper and electronic records contained within the physical files and\nvarious databases in records management system; conducts research and verifies name\nchanges and report deletions for audit control; supervises audit tracking of all record\ndissemination and work performed for other law enforcement agencies and service clients.\n8. Responsible for research and preparation of background information for criminal investigations\nincluding credit reports and criminal history; responsible for extensive bi-yearly background\nchecks for all Police personnel. Conducts initial and subsequent background investigations for\nall other non-Police (City) employees, vendors or contractors who work at Police sites or access\nPolice systems. Conducts background investigations, approves and/or denies applicants for City\nregulatory licenses, including taxi driver, ambulance driver, and solicitor; and state licenses for\nconcealed firearms, firearm dealers, firearm purchases and alien firearms. Reviews background\ninvestigations conducted by Bureau Staff and answers questions that come up during the\nbackground process. Reviews denials of Concealed Pistol Licenses and Pistol Transfers and\nserves as main point of contact for disputes or questions from citizens, working with Records\nManager as necessary.\n9. Prepares and manages Department\u2019s office-related supply orders; procures equipment,\nresources and tools for personnel; monitors line-item expenditures for uniforms and supplies.\nMonitors operation of standard office equipment including computers and supporting database\napplications. Monitors supplies and arranges for maintenance of all Department copy\nequipment.\n10. Responsible for forms control for the Department; creates, revises, and maintains all forms and\nother routinely used Police documents.\n11. Conducts monthly audit of citations issued by officers and received by the Municipal Court for\naccuracy. Researches any discrepancies and reports monthly audit results to the Finance\nDepartment Accounting division.\nPORecordsBureauSupervisor.doc\nPolice Records Bureau Supervisor Page 3\n12. Functions as the agency TAC (Terminal Agency Coordinator) working with Washington State\nPatrol to ensure compliance, background, and training standards.\nADDITIONAL WORK PERFORMED:\n1. May perform duties of staff supervised, as necessary.\n2. Responsible for analysis and resolution of non-routine and complex problems. This includes\ntrouble shooting operational programs and equipment issues.\n3. Reviews and assesses appropriate responses to mail, voicemails, and incoming e-mails;\ndelegates to staff for action.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS AND ABILITIES):\nKnowledge of:\n- Thorough knowledge of the principles and procedures of supervision including the planning,\norganizing, and delegating of work; evaluating performance, setting up complex record-\nkeeping systems and developing an effective work team.\n- Thorough working knowledge and understanding of City and Police Department policies and\nprocedures.\n- Thorough working knowledge of public disclosure laws, criminal records and privacy laws,\nJuvenile Justice Act, and other related statutes.\n- Thorough technical knowledge of operational programs and services provided in the\nRecords Bureau.\n- Working knowledge of labor contract provisions for the workgroup\n- Thorough working knowledge and ability to accurately interpret various City, state, and\nfederal laws.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Strong oral communication skills and interpersonal sensitivity for developing and maintaining\neffective working relationships with employees, other Department and City personnel,\ncounty, state and law enforcement agencies and the local community.\n- Good time management skills; ability to continually assess priorities and revise work\nscheduling to accommodate 24/7 operations.\n- Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n- Strong skills in organization and planning, problem analysis, decision making, adaptability,\nand flexibility.\n- Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\nAbility to:\n- Maintain exceptional discretion and confidentiality with regard to highly sensitive information,\ndocuments and data.\n- Manage and tolerate high stress in emergency situations.\n- Work independently to carry out the responsibilities of the position.\nPORecordsBureauSupervisor.doc\nPolice Records Bureau Supervisor Page 4\n- Prioritize, delegate, and review work assignments, including the ability to give written and\noral instructions, and motivate employees.\n- Utilize computerized information systems, and proficient use of word processing,\nspreadsheet, and several database programs.\n- Operate a 10-key calculator with accuracy.\n- Willingness to work an abnormal work schedule as required.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Result Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Ability to communicate with city employees and the public;\n\u2212 Move between work sites;\n\u2212 Lift and carry materials weighing up to 25 pounds on an infrequent basis;\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting with long periods of sitting or standing. Office\nenvironment is a high stress environment with frequent emergency requests for information. Works\nwith a variety of office equipment. May be required to work extended hours to meet the needs of the\ndepartment including evenings, weekends and holidays.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Three years of progressively responsible experience as a Specialist in a Police Department\nRecords Bureau\nOR\n- An equivalent combination of education and experience in personnel management, records\nmanagement, administrative support, criminology or public administration including\nexperience in a supervisory role to provide the applicant with the knowledge, skills and\nability to successfully perform the essential functions of the job will be considered.\n- Associates degree preferred.\n- Two years of supervisory experience preferred.\n- Records management experience preferred.\nNECESSARY SPECIAL REQUIREMENT:\n- Ability to obtain and/or maintain certification as a Level II ACCESS Operator within six\nmonths of hire\n- Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\n- Ability to work extended hours and/or evenings, weekends and holidays as required.\nPREPARED BY: Flaherty/Hill/Klemanski/ REVIEWED BY:\nJoint Classification Committee Rebecca Mertzig\n11/02 Chief of Police\nPORecordsBureauSupervisor.doc\nPolice Records Bureau Supervisor Page 5\nREVISED BY:\nA. Sullivan\n10/13\nB. Nyhus\n12/18\nA.Copeland\n7/22\nPORecordsBureauSupervisor.doc"}
{"Department": "Police", "Job Title Sort": "Police Records Manager", "Job Title": "Police Records Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PORecordsBureauMgr.jd.pdf", "SharePoint List ID": "515", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/PORecordsBureauMgr.jd.pdf", "pdf_file": "PORecordsBureauMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Records Manager E-Team\nSG:E2-9\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4CODE:AS\nJOB SUMMARY:\nResponsible for management of the operations and functions of the Police Records Bureau and Police\nBusiness Office. Supervises staff and oversees maintenance of all Police records and automated\ninformation systems, including policy compliance with audit requirements for the accuracy, security and\noperational use of Criminal Justice Information System data. Ensures accurate and thorough\ninformation is provided to the internal and external users of Records Bureau services.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Chief of Administrative Services. Work is performed under general guidance and\ndirection and according to City and Departmental policies and procedures as well as applicable local,\nstate and federal laws and regulations including those pertaining to law enforcement, records\nmaintenance and public disclosure. Supervises all civilian Records Bureau and Business Office\npersonnel directly or through subordinate supervisors.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the operations and functions of the Police Records\nBureau and Police Business Office Maintains and monitors police records systems. Oversees\nsecurity, storage, retention, retrieval, and disposition activities of all records. Coordinates\norganization, staffing, and operational activities for assigned divisions. Works directly with Police\nDepartment System Specialist to set and implement goals, priorities and upgrades for the\nrecords management system.\n2. Develops, recommends and implements overall goals, objectives and priorities of the Police\nRecords Bureau and Police Business Office; directs, coordinates and reviews the work plan for\nassigned services. Assigns work, monitors work flow; reviews and evaluates work products,\nmethods and procedures; identifies and resolves problems as needed.\n3. Develops, recommends and implements systems, policies and procedures to improve efficiency\nof operations and service delivery methods and to ensure compliance with new and existing\npolicies, procedures, and laws.\n4. Develops and recommends goals and objectives for staff achievement. Supervises all civilian\nRecords Bureau and Business Office personnel directly or through subordinate supervisors.\nRecommends hiring, discipline and termination. Provides or coordinates staff training and\nevaluates work performance.\n5. Participates in the development and administration of assigned program budgets. Allocates\nresources and equipment necessary to accomplish assigned work. Forecasts funds needed for\nstaffing, equipment, materials and supplies; monitors, reviews and approves expenditures;\nrecommends adjustments as necessary.\n6. Maintains positive customer relations. Responds to and resolves difficult and sensitive citizen\ninquiries and complaints. Provides direction in handling non-routine Bureau situations based on\napplicable policies, laws and regulations. Provides technical advice and assistance to staff and\nother departments on matters relating to confidential and criminal records management.\n7. Maintains effective communications with the users of Bureau services, such as What-Comm,\nFinance Department, Legal Department, Municipal Court, Superior Court, Juvenile Court, Police\nOfficers, Detectives, and services of the Bureau, such as Information Services and Accounting\nto ensure the smooth, efficient legal flow of information.\n8. Collaborates with federal, state, city and county government agencies in auditing, reporting and\ninformation sharing as necessary.\n9. Collects, compiles and provides statistical data for records and reports as required.\n10. Attends and participates in professional group meetings and trainings; stays abreast of new\ntrends and innovations in the field of records management.\n11. Collaborates with Police Department Technology Manager regarding Information Technology\nbudget requests and expenditures. Provides leadership in defining future technology needs of\nthe Records Bureau as well as implementation of new projects.\n12. Acts as the public disclosure officer for the police department; oversees the dissemination of all\nrecords for the department. Completes requests related to personnel files and confidential files\nand collaborates with the City Attorney\u2019s office as needed to appropriately respond to requests.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of Public Disclosure Laws.\n\u2212 Principles of contemporary criminal justice systems.\n\u2212 Thorough knowledge of principles and methods of records and information management.\n\u2212 Financial management including cost analysis, budget development and business planning.\n\u2212 National crime reporting through the Federal Bureau of Investigation (FBI), National Incident-\nBased Reporting System (NIBRS) and Uniform Crime Reports (UCR).\n\u2212 Thorough knowledge of personnel management and leadership principles.\nSkill in:\n\u2212 Operation of standard office equipment including computers and supporting word processing,\nspreadsheet and database applications.\n\u2212 Excellent oral communication skills for making presentations and proposals, conducting\nmeetings, giving clear direction to staff, and communicating with the general public.\n\u2212 Excellent written communications skills for preparing reports, making recommendations,\ndocumenting policies and procedures and composing correspondence.\n\u2212 Excellent leadership skills, including supervision, problem solving, planning, organization,\ndecision making, interpersonal sensitivity, adaptability/flexibility, stress tolerance and time\nmanagement.\n\u2212 Operational aspects of state message switch ACCESS/OMNIXX and national and international\ncriminal justice systems.\nAbility to:\n\u2212 Establish and maintain effective working relationships with a diverse group of people.\n\u2212 Provide courteous, effective customer service.\n\u2212 Interpret and apply federal, state and local policies, laws and regulations.\n\u2212 Plan, organize, initiate, implement and administer programs.\n\u2212 Analyze problems, identify alternative solutions, project consequences of proposed actions and\nimplement recommendations in support of goals.\n\u2212 Adapt to changing technologies and learn functionality of new equipment and systems.\n\u2212 Communicate clearly and concisely, both orally and in writing.\n\u2212 Exercise discretion and maintain confidentiality of sensitive oral and written information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Frequently communicate verbally;\n\u2212 Occasionally transport objects weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with extensive time spent at a computer workstation.\nEnvironment includes a normal range of noise and other distractions with low everyday risks working\naround standard office equipment. Occasional visits to other department work sites may be required.\nSome travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in Business Administration, Public Administration or similar.\n\u2212 Four years progressively responsible experience in records management including two years\nsupervisory or management experience.\n\u2212 Experience in justice or law enforcement records management preferred.\n\u2212 Certification in Records Management (CRM) from the Institute of Certified Records Managers or\nother relevant certification or post-secondary vocational training preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Ability to obtain and/or maintain certification as a Level II ACCESS Operator within six months\nof hire.\nPREPARED BY: Rebecca Harris REVIEWED BY:\n04/79 M. Gill\nActing Chief of Police\nREVISED BY: Sharon Skagen\n09/83\nREVISED BY: Karen Dews\n07/84\nSteve Mahaffey\n09/89\nK. Flaherty\nA. Sullivan\n1/13"}
{"Department": "Police", "Job Title Sort": "Police Technical Support Training Specialist", "Job Title": "Police Technical Support Training Specialist", "Classification": "Technical Support/Training Specialist", "Bargaining Unit": "Union:1937", "Published File Name": "POTSTS.jd.pdf", "SharePoint List ID": "459", "Salary Grade": "14", "pdf_url": "https://cob.org/wp-content/uploads/POTSTS.jd.pdf", "pdf_file": "POTSTS.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Police Technical Support Training Specialist UNION:1937\nSG:14\nCLASS TITLE: Technical Support And Training Specialist CS:Y\nFLSA:Y\nDEPARTMENT: Police EEO4CODE:TE\nNATURE OF WORK:\nThe Police Department Technical Support and Training Specialist (TS/TS) provides user\nsupport, technical assistance, inventory management and training to employees of the\nBellingham Police Department. Troubleshoots, diagnoses and resolves problems with desktop\ncomputer hardware, mobile computing devices, operating systems, application software and\nperipherals. Provides instruction to employees on the capabilities and use of a variety of\nsoftware applications and assists employees with questions and problems.\nESSENTIAL FUNCTIONS:\n1. Provides high quality, detailed consultation, technical support and troubleshooting with\nan emphasis on customer satisfaction for Police Department systems including on-line\nreporting, Mobile Data Computer (MDC) software, License Plate Recognition, Computer\nAided Dispatch (CAD) software, Body Worn Cameras, and Records Management\nSystem (RMS) as well as word processing, spreadsheet, database management,\ndesktop publishing and other software programs.\n2. Troubleshoots, diagnoses and repairs desktop computers, mobile computing devices,\nbody worn camera equipment, printers and other peripherals. Uses diagnostic tools to\nidentify hardware problems and initiates repair or sends components to vendor for repair\nor replacement.\n3. Prepares newly acquired desktop computers, mobile computing devices, body worn\ncamera equipment, printers and other peripherals. Handles receipt of product (unpacks\nand verifies shipment against purchase order); tests equipment; completes software\nlicense registrations required; logs products in inventory systems; prepares items for\ndelivery, including loading software; and schedules delivery to end user. Transports and\ninstalls equipment.\n4. Provides instruction on features and capabilities of software packages and assists\nemployees with utilizing application software to meet their needs.\n5. Maintains computer equipment located in mobile environment. Coordinates computer\nupdates with 24 hour shift schedule.\n7. Stays current with developments and changes in the desktop computer and related\nhardware and applications software industry. Reviews and tests new hardware and\napplications software for potential use by the Police department.\nADDITIONAL WORK PERFORMED:\n1. Occasionally presents training to Police employees in the use of software application\nprograms and introduction to computer use. Prepares materials and teaches classes to\nsmall groups of employees.\n2. Performs related duties within the scope of the classification as assigned.\nPERFORMANCE REQUIREMENTS:\n\u2212 Knowledge of setup and configuration of computer hardware, software and peripherals.\n\u2212 Working knowledge of the Microsoft Windows and UNIX, VMS or LINUX operating\nsystems.\n\u2212 Considerable knowledge of software applications and database theory.\n\u2212 Considerable knowledge of CAD Systems, Mobile Data Computer (MDC) software,\nLicense Plate Recognition, Velocity Access Security, and other SQL server applications\nand software.\n\u2212 Working knowledge of structured programming techniques.\n\u2212 Good knowledge of the concepts involved in the operation of desktop computers;\nperipherals, including printers, plotters and modems; data communications and local\narea networks.\n\u2212 Working knowledge of programming tools and utilities.\n\u2212 Knowledge of the functions of City departments, standard City office operations and\ninterdepartmental working relationships.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working\nrelationships with City staff, division staff, and local, State and Federal agencies, as well\nas computer vendors.\n\u2212 Excellent written communication skills for corresponding with City employees and\nvendors.\n\u2212 Good researching, planning, organizing, problem-solving, and time management skills.\n\u2212 Ability and willingness to develop a comprehensive knowledge of software application\npackages supported by Police Department including Mobile Data Computer (MDC)\nsoftware, License Plate Recognition, Velocity Access Security, and other SQL server\napplications . Also such programs as: Microsoft Office Suite, AS400, ESRI Map\nProducts.\n\u2212 Ability to comprehend and resolve the problems experienced by staff using software\napplication programs.\n\u2212 Ability to use diagnostic tools to troubleshoot software/hardware problems.\n\u2212 Ability to read and comprehend technical manuals and apply their contents to solving\nsoftware and hardware problems.\n\u2212 Ability to work with and interpret needs for a variety of user departments.\n\u2212 Ability to work independently with minimal supervision.\n\u2212 Ability and willingness to maintain the absolute confidentiality of sensitive files, data and\nmaterials accessed, discussed, or observed while working with staff.\n\u2212 Ability to edit/review work of others for potential content issues/concerns.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 near distance visual acuity to assure proper operation of computers and\nsoftware;\n\u2212 squat and crawl while installing computer hardware and peripherals;\n\u2212 exchange verbal information in person and by telephone;\n\u2212 lifting and moving components weighing up to 40 pounds;\n\u2212 occasional work in confined spaces to pull cables and install other equipment.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation. The work is performed primarily in an office\nenvironment with frequent visits to customer's work sites. This position moves desktop\ncomputers and peripherals from one location to another.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of six (6) years of relevant experience supporting PC-based hardware and\nsoftware required. Relevant post-secondary education may substitute for up to four (4)\nyears of experience.\n\u2212 Work experience configuring, supporting and trouble-shooting user problems with\ncontemporary software supported by the City (e.g. Microsoft Word, Excel, and Microsoft\nOffice or Windows applications) required.\n\u2212 Work experience providing technical service and support to end-users in a government\nor customer service environment required.\n\u2212 MSCE, A+, Security+, or Network+ certification preferred.\n\u2212 Any combination of experience and training that gives the applicant the necessary skills\nand knowledge for the position may be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-\nyear driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five\nyears.\nPREPARED BY: C. Paulson REVIEWED BY:\nA. Sullivan David Doll,\n1/18 Chief of Police"}
{"Department": "Public Works", "Job Title Sort": "Pollution Prevention Technician", "Job Title": "Pollution Prevention Technician", "Classification": "Natural Resources Program Technician I-II", "Bargaining Unit": "Union:1937", "Published File Name": "PWNRPollutionPreventionTechnician.pdf", "SharePoint List ID": "467", "Salary Grade": "110/111", "pdf_url": "https://cob.org/wp-content/uploads/PWNRPollutionPreventionTechnician.pdf", "pdf_file": "PWNRPollutionPreventionTechnician.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Pollution Prevention Technician UNION:1937\nSG:110/111\nCLASS TITLE: Natural Resources Program Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works, Natural Resources EEO4CODE:TE\nJOB SUMMARY:\nPerforms a variety of technical and field work to reduce or eliminate hazardous waste and\npollutants via pollution prevention and source control activities. Schedules, plans, prioritizes and\nimplements tasks associated with various pollution prevention programs each with annual\ninspection and site visit targets. Assists businesses and organizations that may have potential to\npollute surface and storm water by conducting multimedia source control visits. Researches and\nprovides information on pollution prevention activities to comply with local, state and federal\nregulations. Provides technical assistance on proper management of dangerous waste,\nprevention of stormwater pollution, spill prevention and reduction of hazardous substance use.\nSupports the City\u2019s industrial pretreatment regulatory program through the performance of\nSignificant Industrial User (SIU) evaluations and wastewater compliance inspections.\nResearches relevant topics and regulations; coordinates directly with small businesses and\nindustrial users; provides technical and regulatory assistance; prepares information for public\nconsumption and assists businesses through a process of recommending Best Management\nPractices (BMPs) and corrective actions to control, reduce, or eliminate pollutants.\nSUPERVISORY RELATIONSHIPS:\nReports to the Storm and Surface Water Manager who assigns, reviews and supports work and\nprovides leadership as needed. Work is performed under general supervision and the guidance\nof applicable local, state and federal regulations, policies, guidelines and environmental\nstandards. The Washington State Department of Ecology in partnership with the City of\nBellingham sets work objectives and goals. Provides technical guidance and training to lower\nclassified staff, pollution prevention groups and source control groups as directed.\nESSENTIAL FUNCTIONS:\n1. Researches and applies federal, state and local regulations and BMP\u2019s related to solid\nwaste, dangerous and hazardous waste, industrial wastewater and stormwater. Creates\nand completes inspection criteria for business sectors and industrial users through the\nresearch of specific business practices.\n2. Plans, coordinates, and conducts business inspections with the general intent to identify,\ninform and assist the business by providing technical support in regards to pollution\nprevention, source control BMPs, related recordkeeping, waste manifest tracking, and\ncompliance with federal, state, and local regulations.\n3. Supports the City\u2019s industrial pretreatment program. Assists with the review of industrial\nuser permit applications and existing permits to guide research and SIU evaluation and\ninspection activities. Works with Subject Matter Experts (SMEs) to research local, state\nand federal regulations applicable to specific industry. Conducts on-site SIU evaluations\nto verify information provided by permittee and review industrial user processes. Plans,\ncoordinates and conducts industrial user inspections to assess compliance with issued\nindustrial wastewater permits, discharge authorizations and City sewer use ordinances.\nReports suspected violations to supervisor and SMEs for review.\n4. Responds to inquiries, complaints, or requests for information from other departments,\nagencies, and the general public, providing information and/or technical assistance\nwithin the scope of knowledge or authority, or referring to the appropriate agency or\ndepartment.\n5. Researches, develops, compiles data, prepares and maintains various records, logs,\nchecklists, site visit and inspection reports, discharge authorization letters, monthly\nreports and maps relating to assigned duties; maintains and updates computerized\nrecords.\n6. Responds to stormwater complaints and violations submitted through the Stormwater\nHotline and the Department of Ecology\u2019s Emergency Response Tracking System\n(ERTS). Provides guidance and recommends a course of action to the responsible party\nregarding spill cleanup, incident response, and pollution prevention. Records incidents,\nmaintains the City\u2019s Incident response database and submits reports to the Department\nof Ecology.\n7. Provides support in the development of pollution prevention contracts as requested,\nincluding compiling contract materials and suggesting unique program elements.\nImplements, monitors and tracks compliance with contract requirements including\ncompiling inspection data to prepare quarterly and annual reports for approval.\n8. Under direction from the Storm and Surface Water Manager, works with City legal and\ncode enforcement staff by providing documentation for code compliance and litigation of\ninfractions. May require testimony on the City\u2019s behalf.\n9. Provides training to lower classified Natural Resources Program Technician staff,\npollution prevention groups and source control group(s) on specific industry and\nbusiness sectors as directed.\nADDITIONAL WORK PERFORMED:\n1. Assists the Storm and Surface Water Manager in performing other related duties within\nthe scope of this classification as assigned.\n2. Maintains databases and records for compliance with the City\u2019s National Pollution\nDischarge Elimination Systems Phase II Municipal Stormwater Permit and for other\npurposes.\n3. Performs water quality sampling and monitoring as assigned using standard laboratory\nmethods, standards and practices.\n4. May represent the Natural Resources Division on various City committees or activities\nas assigned.\nKNOWLEDGE AND SKILLS:\nKnowledge of:\n\u2212 Intermediate knowledge of environmental regulations, policies, best management\npractices, and methods and standards related to area of assignment.\n\u2212 Intermediate knowledge of pollution, stormwater runoff, and toxic impacts to the\nenvironment.\n\u2212 Intermediate knowledge of industrial wastewater generation, federal effluent guidelines\nand wastewater pretreatment measures.\nSkills:\n\u2212 Excellent communication skills to communicate regulatory requirements to small\nbusiness owners, industrial users, contractors, developers, and the general public.\n\u2212 Written communication skills to write reports, business letters and create informational\nmaterials.\n\u2212 Effective problem-solving skills\n\u2212 The use of computer software for producing educational materials, records, logs and\nmaps.\nAbility to:\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Establish and maintain effective working relationships and provide technical assistance\nrelating to pollution prevention with other employees, engineers, small business owners,\ncontractors, developers and the general public.\n\u2212 Operate and maintain an effective computerized records management system.\n\u2212 Follow oral and written instructions and work independently with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a motor vehicle;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently walk on slippery or uneven surfaces;\n\u2212 Infrequently move up to 50 pounds (such as manhole covers and stormwater\ngrates);\n\u2212 Frequently stoop, bend, squat, crawl, and move in close spaces.\nWORKING ENVIRONMENT:\nWork is performed in an office setting, outdoors and in businesses throughout the community,\nexposing employee to inclement weather, noise, fumes, construction environments, slippery or\nuneven surfaces and traffic hazards. Moves throughout City facilities and worksite locations.\nEmployees are required to use appropriate safety equipment and follow standard safety\npractices. This position is subject to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelors of Science degree in biology, chemistry, environmental science, natural\nresource management or related discipline, OR\n\u2212 A High School Diploma OR General Equivalency Diploma (GED), AND\n\u2212 A minimum of four years of experience in a related Natural Resources program area.\n\u2212 Experience in reading, interpreting and applying regulations required.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and abilities to successfully perform the essential\nfunctions of the job will be considered.\n\u2212 Experience working with external agencies, citizens and business owners preferred.\n\u2212 Experience in the application of hazardous waste and stormwater regulations preferred.\n\u2212 Experience in field inspection preferred.\n\u2212 Training and knowledge of Department of Ecology stormwater BMP\u2019s preferred.\n\u2212 National Pollution Discharge and Elimination System (NPDES) Phase II compliance\ntraining and knowledge preferred.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving\nabstract must be submitted at the time of hire.\n\u2212 Hazardous Waste Operations and Emergency Response Standards (HazWoper) training\nand certification is required to be obtained within 6-months of employment and\nmaintained throughout employment.\nPREPARED BY: C. Bedlington REVIEWED BY:\nW. Reilly Eric Johnston\nA. Beatty Director of Public Works\n5/11\nREVISED BY: J. Porter Renee LaCroix\nA. Sullivan Assistant Director\n9/17 Public Works, Natural Resources\nR. LaCroix\nJ. Porter\nE. Weinberg\n1/23"}
{"Department": "Public Works", "Job Title Sort": "Project Accounting Coordinator", "Job Title": "Project Accounting Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWProjectAccountingCoordinator.jd.pdf", "SharePoint List ID": "294", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PWProjectAccountingCoordinator.jd.pdf", "pdf_file": "PWProjectAccountingCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Project Accounting Coordinator UNION:231\nSG:4\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4/SOCCODE:PR/13-2099\nJOB SUMMARY:\nMaintains accounting and budgetary responsibility for complex and multi-funded Public Works\nDepartment Capital Improvement Plan and other departmental capital projects. Ensures financial\ntransactions, records, statements and reports comply with generally accepted accounting principles\n(GAAP) and the Washington State Budgeting, Accounting and Reporting system (BARS). Researches\nand stays current on applicable laws and legal requirements regarding contractual and grant funding,\nand makes recommendations to management. Provides statistical and financial data to management\nand staff as requested. Maintains complex project accounting data audited by the State Auditor\u2019s office\nand the Federal Single Audit group for grant compliance. Prepares statistical and financial reports for\nState and Federal audit and State granting agencies, and is responsible for grant status and\ncompliance reporting, requiring significant interaction with external agencies. Provides grant and capital\nproject financial data to the Finance Department Budget and Accounting staff. Trains and monitors\nwork of lower classified Public Works Financial Services staff.\nSUPERVISORY RELATIONSHIPS:\nReports to the Financial Services Manager. Works under general supervision and the guidance of City\nand Departmental policies and procedures and applicable federal and state laws, City regulations, and\ncontractual agreements. Maintains a close working relationship with Finance Department Budget,\nAccounting Staff and Public Works capital projects management teams. Provides day-to-day direction\nand technical guidance to lower classified Financial Services staff as assigned.\nESSENTIAL FUNCTIONS:\n1. Reviews, monitors and analyzes the finances of the Public Works Department capital project\nprogram. Coordinates with Public Works capital projects management to develop and submit\nbudget data for a large, multi-year, multi-funded Capital program for management approval.\nResponsibilities include identifying multi-year projects for inclusion in the budget and\ncoordinating capital data for presentation at annual departmental budget meetings.\n2. Determines grant reimbursable amounts due from State, Federal and other agencies. Submits\nrequests for funds, oversees the billing process for the private sector or other governmental\nunits by identifying costs and processing invoices for reimbursement to the various granting\nagencies. Ensures compliance with governing laws by interacting regularly with representatives\nof various agencies. Performs analytical research regarding grant revenue and expenditures for\nmanagement and staff.\n3. Furnishes Capital data to the Finance accounting staff to be included in the yearly financial\nreports for the State Auditor. Reporting includes current and projected revenues, current and\nProject Accounting Coordinator Page 2\nobligated funds for all Public Works capital projects and a statistical analysis by capital project of\ncosts from inception of project to date. Ensures adequate audit trail to prevent audit findings and\nto protect the City\u2019s grant certification and credit rating.\n4. Provides guidance and support to project managers on project budget requests, project financial\nrecordkeeping, payments, billing for grant reimbursement and other outside funding, project\nbudget monitoring, and project closeout including compliance verification and retainage release.\n5. Reviews and interprets construction contracts and project invoices for completion, accuracy,\nand compliance with State, federal and grant requirements. Ensures completion of appropriate\nfinancial documentation for construction projects in accordance with the WAC's, RCW's and\ncontractual agreements.\n6. Prepares re-appropriation data for both encumbered and unencumbered capital project\nexpenses and revenues at year end.\n7. Performs cash flow projections by forecasting revenue and expenses. Monitors and evaluates\nprograms for deficiencies. Recommends corrective action to management as appropriate.\n8. Provides guidance and training to Financial Services staff as assigned and may assign and\ndirect their work.\n9. Provides guidance to staff on appropriate fund usage in accordance with federal, state and local\nlaws.\nADDITIONAL WORK PERFORMED:\n1. Composes correspondence related to projects and prepares job-related procedural data.\n2. Provides back up to Accounting Technicians and other staff in the Financial Services group.\n3. May perform special projects and conduct research as assigned.\n4. May act in responsible charge in the absence of the Financial Services Manager.\n5. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Thorough knowledge of general accepted accounting principles (GAAP), governmental\naccounting and auditing procedures, and office procedures.\n- Thorough knowledge of Capital Grants management policies and procedures.\n- Working knowledge of Department operations and procedures; pertinent federal, state and local\nregulations.\n- Working knowledge of Washington State public work and purchasing rules and regulations.\n- Working knowledge of computerized accounting, BARS accounting system, electronic\nspreadsheets, database and word processing software, and internet applications.\n- Familiarity with job costing concepts of accounting.\nProject Accounting Coordinator Page 3\n- Familiarity with construction and engineering terminology.\nSkills in:\n- Active learning to understand the implications of new information for both current and future\nproblem-solving and decision-making.\n- Time management to prioritize and complete tasks within required time frames.\n- Critical thinking, using logic and reasoning to identify the strengths and weaknesses of\nalternative solutions, conclusions or approaches to problems.\n- Use of computer spreadsheet applications, computerized financial accounting systems, and\ninternet-based applications.\nAbility to:\n- Apply advanced accounting principles to the development of accounting records and reports.\n- Analyze financial business processes and develop recommendations to improve routines and\nprocedures.\n- Analyze and interpret financial data and develop recommendations.\n- Develop and maintain complex financial reports using spreadsheets or other system reporting\ntools.\n- Independently investigate, evaluate and recommend solutions to problems.\n- Compile and tabulate statistical data and prepare reports and summaries.\n- Complete arithmetical computations accurately and rapidly.\n- Coordinate, prioritize and complete multiple tasks with attention to detail.\n- Work independently to initiate, plan, organize and execute projects to meet deadlines.\n- Communicate effectively, both orally and in writing, as appropriate to the needs of the audience.\n- Establish and maintain effective working relationships with employees, government agencies\nand the public.\n- Maintain consistent and punctual attendance.\n- Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n- Physical ability to perform required duties of the position including:\n- Frequently operate a computer and read a computer screen or typewritten page;\n- Frequent keyboarding, gripping and clicking mouse;\n- Frequently communicate verbally;\n- Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment at a computer workstation which includes\nextensive periods of sitting and standing. Environment includes a normal range of noise and\ndistractions with very low risk working around and operating standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Baccalaureate degree in accounting, public administration, or construction management with\ndemonstrated knowledge of general accepted accounting principles (GAAP).\n- Four years of accounting experience utilizing computerized accounting systems and\nspreadsheets, including two years of contract or construction accounting experience.\n- Two years of grant accounting experience is preferred.\nProject Accounting Coordinator Page 4\n- Contract Administration Education Committee (CAEC) professional certificate through the\nContract Administration Subcommittee of the American Public Works Association (APWA)\npreferred.\n- Accounting experience in a municipal or public sector environment with public work contracts is\npreferred.\n- Familiarity with engineering and construction terminology and concepts preferred.\n- An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal background check.\nPREPARED BY: Joint Classification Committee REVIEWED BY:\nL. Klemanski Joel Pfundt, Public Works Director\nP. Jones\n6/08\nREVISED BY: M. Olinger\nK. Buckingham\nA. Silva\n01/26"}
{"Department": "Parks and Recreation", "Job Title Sort": "Project Engineer - Parks", "Job Title": "Project Engineer - Parks", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PAProjectEngineerParks.jd.pdf", "SharePoint List ID": "194", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PAProjectEngineerParks.jd.pdf", "pdf_file": "PAProjectEngineerParks.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Project Engineer \u2013 Parks UNION: 231\nSG:8\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for performing professional-level engineering work activities involving major capital\nfacilities and private development improvement projects that require a public park component. This\ninvolves Parks and Recreation Department construction projects including buildings, athletic facilities,\nboating facilities, park roads, utilities, trails, environmental remediation, habitat\nrestoration/enhancement, mitigation sites, bridges and other structures.\nPrepares and reviews comprehensive plans, project plans and specifications and infrastructure\nassessments. Manages project design including project scoping, budgets, consultant selection and\ndesign contracting, consultant management, design review, and procurement of construction services.\nManages project construction including contract administration, change order payment review and\nauthorization, submittal review, field changes, construction site inspections and outreach coordination.\nEngages in significant public contact with private consultants, regulatory agencies, engineers,\ndevelopers, utility representatives, boards and commissions, contractors, elected officials, other city\ndepartments and the general public.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Design and Development Manager, who assigns and reviews work. Performs work\nunder general guidance and direction and according to applicable City regulations, policies, guidelines\nand appropriate engineering standards. Provides guidance and serves as a technical resource to\nmanagers, structures maintenance crew, inspectors, Park Project Specialist, Park Landscape Architect\nand others within the Department and City. Supervises design teams consisting of consultants, other\nengineers, technicians, surveyors, and administrative personnel as to budgetary, technical, construction\nand scheduling aspects of the work.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages assigned projects and related activities. Includes construction document development\nand coordination, creation and review of plans and specifications, management of consultants\nand design teams, contract and permit preparation and management, construction oversight\nand documentation. Recommends and approves materials, develops and approves schedules,\nresolves problems, negotiates and approves change orders, recommends pay estimates,\nprovides quality control, monitors contractor progress, performs construction engineering\nactivities, maintains records of contracts and projects in progress, approves final acceptance of\nprojects, and monitors project performance post construction. Monitors and manages project\nbudget.\nPAProjectEngineerParks.jd\nProject Engineer \u2013 Parks Page 2\n2. Provides assistance, advice, and feedback to technical and professional staff. Coordinates,\nmonitors and oversees the work of the Park Project Specialist and other staff as assigned.\nProvides guidance and training as required. Supervises design teams consisting of consultants,\nother engineers, technicians, surveyors, and administrative personnel as to budgetary,\ntechnical, construction and scheduling aspects of the work.\n3. Participates in the initial planning of proposed park public works projects including preparation\nof requests for qualifications and/or proposals; prepares and monitors the preparation of project\nbudget, designs, drawings, estimates, spreadsheets, and graphic presentation materials.\nCoordinates, writes and reviews plans and specifications for projects; determines materials,\ntesting and surveying requirements and ensures all materials, equipment and services are\navailable. Conducts studies and coordinates surveys for design and construction. Includes\nensuring that plans are consistent and in compliance with City, State, and federal codes.\nPrepares applications and obtains regulatory permits, including direct coordination with\npermitting agencies and regulators.\n4. Manages the process of consultant selection and design contracting in accordance with\napplicable procurement guidelines. Makes recommendations on award of contracts; negotiates\nconsultant contracts use agreements and other contracts.\n5. Responds to inquiries, complaints, or requests for information regarding area of assignment\nfrom other departments, agencies and the general public; provides information and resolves\nconcerns regarding City requirements and processes within scope of knowledge and authority.\nPlans and implements community outreach to neighborhood associations, stakeholders, and the\ngeneral public. Prepares presentations for public meetings, user groups, neighborhood\nassociations and City Council. Forms project specific steering committees; schedules meetings\nand coordinates input from a variety of outside interests\n6. Coordinates projects and activities with other divisions and City departments, regulating\nagencies, and utility companies. Includes coordinating design, inspection, funding, permits and\nmaintenance criteria for construction or maintenance projects. Coordinates and participates in\npre-bid, pre-construction, technical, and design meetings with utility companies, developers,\ncontractors, and other City departments. Reviews and analyzes project scope and impacts and\nprovides information on projects to other technical staff, department managers, and the general\npublic.\n7. Supports department staff in administering state, federal and local grant projects, which may\ninclude: preparing grant applications and supporting documentation, reviewing application\nrequirements, developing cost estimates, assisting other City departments with the preparation\nof grant applications, acting as the liaison with grant-funding agencies, preparing and approving\ngrant-funding contracts, ensuring projects comply with grant conditions, maintaining project\ndocumentation in accordance with state and federal requirements, providing grant reporting to\nfunding agencies during design and construction.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPAProjectEngineerParks.jd\nProject Engineer \u2013 Parks Page 3\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Civil engineering principles, practices, standards, and methods\n\u2212 Knowledge of and experience in design of wood, masonry, concrete and steel structures\n\u2212 Local, State, and federal laws and processes relating to public works projects\n\u2212 Project management techniques and coordination techniques\n\u2212 Contract administration principles and practices\n\u2212 Mathematics and formulas for civil engineering and structural computations\n\u2212 Presentation formats and procedures\n\u2212 General engineering designs and practices\n\u2212 Washington State Dept. of Transportation Standards for Roads and Bridges and CSI Master\nSpec format\n\u2212 Current International Building Code\n\u2212 WSDOT Certified Agency documentation requirements and Local Agency Guidelines\n\u2212 WSDOT Design and Construction Standards and Specifications\n\u2212 City of Bellingham Municipal Code\nSkill in:\n\u2212 CAD design, spreadsheet, database, word processing and related engineering software\napplications\n\u2212 Graphic design, Photoshop, Adobe products and related software\n\u2212 Engineering mathematical computation\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City personnel and the general public\nAbility to:\n\u2212 Apply civil engineering principles, practices, standards and methods\n\u2212 Communicate effectively orally and in writing, including making public presentations\n\u2212 Conduct studies and analyze information\n\u2212 Develop and facilitate utility programs\n\u2212 Monitor the work performance of other employees\n\u2212 Read, interpret, and apply a variety of written regulations, codes, standards, and instructions\n\u2212 Communicate project scopes to the public and elected officials\n\u2212 Prioritize work and manage multiple tasks\n\u2212 Problem-solve\n\u2212 Meet timelines and schedules\n\u2212 Maintain consistent and punctual attendance\n\u2212 Ability and willingness to demonstrate the Public Service competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor\nvehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including undeveloped land and project development sites;\n\u2212 Occasionally lift and transport irregular objects, such as stones and trees, weighing up to\n30 lbs.\nWORKING ENVIRONMENT:\nPAProjectEngineerParks.jd\nProject Engineer \u2013 Parks Page 4\nWork is performed in an office setting with extensive work at a computer workstation, with frequent\ninterruptions, and outdoors in all weather conditions in close proximity to roadway traffic, noxious\nfumes, heavy equipment and occasionally in confined spaces with infrequent lifting of heavy objects.\nAttendance at evening meetings is required. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in civil engineering or related field.\n\u2212 Four (4) years of engineering experience required.\n\u2212 Project management experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Professional Engineer\u2019s license with the ability to obtain a Washington PE license within 6\nmonths of hire.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a three-\nyear driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to accept\n\u201ccall out\u201d status for emergency situations.\nPREPARED BY: L. Bryson REVIEWED BY:\nL. Hill Leslie Bryson\n12/05 Director, Parks and Recreation\nG. Austin\nN. Oliver\nR. Delker\n01/19\nPAProjectEngineerParks.jd"}
{"Department": "Public Works", "Job Title Sort": "Property Specialist", "Job Title": "Property Specialist", "Classification": "Natural Resources Program Technician I-II", "Bargaining Unit": "Union:1937", "Published File Name": "PWNRPropertySpecialist.jd.pdf", "SharePoint List ID": "391", "Salary Grade": "110/111", "pdf_url": "https://cob.org/wp-content/uploads/PWNRPropertySpecialist.jd.pdf", "pdf_file": "PWNRPropertySpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: PROPERTY SPECIALIST UNION:1937\nSG:110/111\nCLASS TITLE: Natural Resources Program Technician I/II CS:Y\nFLSA:Y\nDEPARTMENT: Public Works - Natural Resources EEO4CODE:SC\nFULL-TIME/PART-TIME\nJOB SUMMARY:\nInspects, monitors and provides recommendations for maintaining and restoring city owned\nproperties primarily in the Lake Whatcom watershed. Implements and/or coordinates property\nmaintenance and restoration projects and performs project work as appropriate. Initiates\nenforcement of property management objectives through education of the public and coordination\nwith law enforcement agencies. Assists with the coordination and supervision of citizen land\nstewardship activities.\nSUPERVISORY RELATIONSHIP:\nReports to the assigned Natural Resources Manager , works independently in the field. Maintains\nclose working relationships with other Public Works staff including property acquisition staff,\nrestoration staff, and Parks Department staff to ensure communication and coordination of property\nmanagement projects. Assists with the coordination and supervision of citizen land stewardship\nactivities.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Inspects and monitors properties to ensure compliance with appropriate property usage, and\nreports on assigned City-owned properties identifying any issues that are inconsistent with\nthe determined land usage. Educates the community on property destruction, trash\ndumping, encroachments, illegal camping, etc. and coordinates with law enforcement or\nother appropriate agencies in control of the incident as needed.\n2. Conducts research and develops recommendations for land enhancement activities\nconsistent with determined land usage for assigned properties. Ensures recommendations\nare within provided budgetary restrictions.\n3. Identifies land management issues such as hazard trees, water erosion, property\nencroachments and unauthorized propery uses. Coordinates and performs property\nmaintenance or restoration activities on assigned properties including coordinating with\nother City staff, volunteers, contractors, consultants and/or other agencies.\n4. Coordinates the preparation of permit applications and documents necessary for\nconservation projects. Assists in the preparation of grants or other funding sources for\nproperty acquisition, restoration and maintenance.\n5. Assists in the implementation of Lake Whatcom Management Program and Restoration\nProgram projects and tasks. Assists Natural Resources staff with coordination, support and\nsupervision of citizen watershed stewardship activities.\nPWPropertySpecialist.jd.docx\nProperty Specialist Page 2\n6. Attends assigned public meetings as well as staff meetings and forums, to provide program\ninformation as needed.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of this classification.\n2. Provides instruction and training to new hires, lower classified technical staff and support\nstaff.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles of environmental systems, land stewardship, land use administration and\nresource management.\n\u2212 Management strategies specific to watershed lands, including forestry practices,\nrecreational use and invasive species control.\n\u2212 Geographic Information Systems and Global Positioning Systems.\n\u2212 Property inventory and monitoring techniques.\n\u2212 Efficient and cost effective utilization of personnel, equipment, materials and other essential\nresources.\n\u2212 Applicable local, state and federal laws and standards related to public property\nmanagement.\nSkills in:\n\u2212 Ability to establish and maintain effective working relationships with diverse groups of\npeople such as other City staff, public officials, adjacent property owners, the general\npublic, and other environmental organizations.\n\u2212 Reading and interpreting maps, surveys and legal descriptions.\n\u2212 Computer systems, including Microsoft Office and mapping software.\n\u2212 Problem solving, organizational skills, adaptability/flexibility and time management.\nAbility to:\n\u2212 Identify and rectify land management issues such as hazard trees, water erosion, property\nencroachments and unauthorized property uses.\n\u2212 Maintain records and prepare necessary technical reports.\n\u2212 Work independently and as part of a team.\n\u2212 Ability to work independently in the field without close supervision.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Operate small track backhoes, dump trucks and tractors preferred.\n\u2212 Maintain consistent and punctual attendance\n\u2212 Ability to perform the essential functions of the job including:\n\u2212 Adequate hearing, correctable vision, physical strength and agility to operate power\nequipment safely.\n\u2212 Ability to lift moderately heavy equipment and materials up to 50 lbs. Equipment and\nmaterials in excess of this weight are lifted with assistance.\nPWPropertySpecialist.jd.docx\nProperty Specialist Page 3\n\u2212 Ability to hike in a forested area, traverse uneven steep slopes and streams, haul\nequipment and use power tools.\n\u2212 Ability to work in all weather conditions for extended periods of time.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions and on uneven terrain. Hazards may include\nencountering domestic animals and wildlife, sometimes in fairly isolated areas. Some work will be\nperformed in an office environment, often at a computer workstation or when attending meetings\noff-site.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum five (5) years' experience in natural resources/open space/forestry management or\nrelated field.\n\u2212 Bachelor's degree in natural resource management or related discipline desirable.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the skills, knowledge and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three (3) year driving\nabstract must be submitted prior to hire.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Ability to secure an Arborist certification within two years of hire.\n\u2212 Ability to secure and maintain a First Aid and CPR certification within six months of hire.\n\u2212 Ability to secure and maintain a CDL within two years of hire.\nPREPARED BY: C. Fogelsong REVIEWED BY:\nA. Faria Renee LaCroix, Asst. Director\nA. Sullivan Public Works Natural Resources\n8/16\nA. Sullivan\nR. LaCroix\n2/23 Ted Carlson\nDirector of Public Works\nPWPropertySpecialist.jd.docx"}
{"Department": "Legal", "Job Title Sort": "Prosecuting Attorney I/II", "Job Title": "Prosecuting Attorney I/II", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEProsecutingAttorneyI-II.jd.pdf", "SharePoint List ID": "88", "Salary Grade": "E2-10/12", "pdf_url": "https://cob.org/wp-content/uploads/LEProsecutingAttorneyI-II.jd.pdf", "pdf_file": "LEProsecutingAttorneyI-II.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nCLASS TITLE: Prosecuting Attorney I/II E-PLAN\nSG:E2-10/12\nDEPARTMENT: Legal CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for the prosecution of misdemeanor and municipal ordinance violations in Municipal Court.\nSUPERVISORY RELATIONSHIPS:\nReports to the City Attorney. Receives oversight and work direction from the Lead Prosecutor. Works\nunder general guidance and direction in accordance with City policies, procedures, codes, ordinances\nand various State and federal regulations. May provide technical guidance to subordinate staff and direct\nthe work of legal support staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Prosecutes misdemeanors and gross misdemeanors, traffic offenses and other municipal\nordinance violations in Municipal Court, which includes determining what charges to file and\ndeciding whether to plea bargain or reduce charges.\n2. Provides advice to police officers regarding appropriate charges and methods of law\nenforcement by determining current status of law based on legislative and judicial changes.\n3. Contacts victims, which includes requesting subpoenas, gathering information, evaluating\nevidence, determining whether a victim will assist in prosecution, and monitoring the victim\u2019s\nsafety.\n4. Conducts legal research, interviewing witnesses, deciding discovery methods to pursue, and\nmaking settlement suggestions for pursuing the defense of the City in conducting the\nprosecution of criminal cases and motion hearings.\n5. Conducts criminal jury and bench trials which includes presenting the City\u2019s case, instructing the\njury, determining sentencing recommendations, and resolving evidentiary issues, voir dire\nquestions, and trial procedures.\n6. Prepares and conducts arraignments by reading police reports, summarizing factual elements of\ncrimes, evaluating probable cause, determining bail amounts and sentencing recommendations,\npresenting factual basis for plea, making offers to defendant, and determining whether a\nreduction or dismissal is merited.\n7. Prepares and investigates pretrial cases by reviewing reports, evaluating evidence, locating\nmissing information or evidence, contacting and negotiating with defense attorneys, determining\nthe likelihood of success, and making sentencing recommendations.\n8. Conducts pretrial hearings by setting motions, trial dates, or offering guilty plea to the court.\nLEProsecutingAttorneyI-II.jd.docx\nProsecuting Attorney I/II Page 2\n9. Conducts no-contact order rescission hearings and contested infraction and motion hearings by\npresenting the City\u2019s case, determining whether the rescission of a no-contact order threatens\nvictim safety, and evaluating legal issues and relevant case law.\n10. Prepares and responds to appeals of trial court decisions including direct appeals after trial,\nhabeas corpus petitions, and infraction appeals.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. Prosecutor II assists in civil projects in a limited basis as workload allows.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Criminal law.\n\u2212 Criminal procedure.\n\u2212 Trial advocacy.\n\u2212 Domestic violence issues.\n\u2212 Constitutional law and evidence.\n\u2212 Appellate law and procedure.\nSkill in:\n\u2212 Researching legal issues.\n\u2212 Oral advocacy.\n\u2212 Organizing and managing cases.\n\u2212 Communicating with the general public.\n\u2212 Providing sentencing recommendations.\n\u2212 Preparing and presenting bench and jury trials; and,\n\u2212 Writing legal documents and ordinances.\nAbility to:\n\u2212 Use advanced communication and interpersonal skills for persuasion, conflict management,\nconveying complex information as applied to interaction with coworkers, supervisors, managers,\ndepartment directors, the Mayor, City Council and the general public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Occasionally move between worksites;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nLEProsecutingAttorneyI-II.jd.docx\nProsecuting Attorney I/II Page 3\nWork is performed primarily in an office environment with frequent court appearances. Extensive work at\na computer workstation. Travel to court, seminars and meetings as needed. This is a sedentary position\nwith minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nProsecuting Attorney I:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout duration of\nemployment.\n\u2212 Some experience in the practice of municipal law or civil discovery and procedure preferred.\nProsecuting Attorney II:\n\u2212 Admission to the Washington State Bar and a member in good standing throughout duration of\nemployment, and\n\u2212 Two years of professional work experience as an attorney in criminal law; experience in\nprosecuting criminal cases preferred, or\n\u2212 Two years of experience as a Prosecuting Attorney I at the City of Bellingham.\n\u2212 This job description documents the full range of duties for a Prosecuting Attorney. Positions will\nbe filled at the appropriate level based on requisite experience and training.\nIncumbents appointed to Prosecuting Attorney I are expected to perform the full range duties\noperating under the direction and guidance of more senior staff and are intended, over time, to\ndemonstrate the competencies necessary to progress to the Prosecuting Attorney II level.\nIncumbents appointed to the Prosecuting Attorney II level are expected to perform the full range\nof assigned duties independently under general supervision and guidance after an initial training\nperiod.\n\u2212 Incumbents appointed to Prosecuting Attorney I may receive a non-competitive promotion to\nProsecuting Attorney II when they meet minimum experience and training requirements and\ndemonstrate capability, provided adequate work and funding is available.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check,\nand fingerprinting. Subject to re-check every five years.\n\u2212 Incumbents may not engage in the private practice of law while employed.\nPREPARED BY: A. Sullivan REVIEWED BY:\n4/21 Alan Marriner, City Attorney\nLEProsecutingAttorneyI-II.jd.docx"}
{"Department": "Library", "Job Title Sort": "Public Services Clerk", "Job Title": "Public Services Clerk", "Classification": "Library Clerk", "Bargaining Unit": "Union:1937", "Published File Name": "LIPublicServicesClerk.jd.pdf", "SharePoint List ID": "133", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/LIPublicServicesClerk.jd.pdf", "pdf_file": "LIPublicServicesClerk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Services Clerk UNION:1937\nSG:106\nCLASS TITLE: Library Clerk CS:N\nFLSA:Y\nDEPARTMENT: Library EEO4CODE: AS\nENTRY/PROMOTIONAL\nJOB SUMMARY:\nProvides public services in library departments and branches, including checking materials in and out,\nperforming a variety of circulation tasks, and responding to questions from the public. Provides readers\u2019\nadvisory and ready reference assistance. Serves as lead worker to Library Assistants and volunteers in\nabsence of the Supervisor of Operations or appropriate supervisors. May serve as the person-in-\ncharge of the area.\nSUPERVISORY RELATIONSHIP:\nReports to a department supervisor. Works under general supervision and the guidance of City and\ndepartmental policies and procedures. May receive daily assignments from higher classified staff.\nProvides day-to-day direction to lower-classified staff and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides friendly and efficient customer service to library patrons.\n2. Checks library materials in and out using the computer system.\n3. Performs opening and closing procedures, including but not limited to, logging on/off computer\nterminals, counting cash, emptying book drop and sorting materials, as well as securing the\nbuilding by locking doors and ensuring all patrons have left the building.\n4. Performs patron account maintenance which can include: processing library card applications,\nnegotiating payment arrangements and limited checkout agreements with patrons, collecting\nfines and making change, as well as applying charges to accounts.\n5. Receives and responds to phone, email, and in-person inquiries; explains circulation policies\nand procedures to patrons.\n6. When working at a branch, ensures all library policies and procedures are followed, and takes\nappropriate steps to assure the physical security of the patrons and the facility.\n7. Answers basic readers\u2019 advisory and ready reference questions. Directs and teaches patrons\nhow to use the in-house library catalog, internet computers, and on-line databases.\n8. Assists patrons, troubleshoots issues, and performs simple maintenance on public service\nprinters, photocopiers and microform machines.\n9. Performs lead worker duties such as coordinating and directing day-to-day workflow and\nproviding guidance to Library Assistants and volunteers in the absence of the Supervisor of\nOperations or appropriate supervisor.\n10. Prints requested materials lists, searches for requested items, and processes them for\ndistribution.\n11. Checks the online calendar for scheduled meetings. Issues key cards for meeting room\nreservations. Takes payments for meeting room reservations. Communicates any questions to\nmeeting room coordinator.\n12. Performs daily clerical tasks such as maintaining records, running reports, searching for items,\nand resolving item status issues.\n13. Provides clerical assistance such as filing, word processing, and producing spreadsheets.\n14. Assists staff with preparing, or may present, programs and tours, which could take place on site\nor out in the community.\n15. Assists with problem identification, recommending solutions and improvements to library\nprocesses.\nADDITIONAL WORK PERFORMED:\n1. Keeps public areas in order; including routine tidying, shelf reading, bulletin board maintenance,\nand light housekeeping.\n2. May coordinate library services such as book club kits and meeting room reservations.\n3. May process new, and mend damaged library materials using a variety of methods, materials\nand equipment.\n4. May make deliveries of library materials, furniture and/or equipment to and from various\nlocations using the library vehicle. Using the library vehicle also includes taking the vehicle in\nfor necessary maintenance, fueling the vehicle as needed, and maintaining a clean interior.\n5. May participate in training new, lower classified staff.\n6. May assist with bulletin boards, sign making, and other displays.\n7. May assist staff on outreach visits, including loading and unloading book trucks from the library\nvehicle.\n8. May monitor, order and stock office supplies.\n9. Performs other related tasks as needed.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 And ability to, apply and explain library policies, procedures and practices.\n\u2212 And understanding of basic library skills and resources including online databases and library\ncatalog.\n\u2212 Library ethics and patron/records confidentiality.\n\u2212 Knowledge of methods, materials and equipment used to accomplish functions of position.\n\u2212 Knowledge of work hazards and safety procedures.\nSkills:\n\u2212 Interpersonal sensitivity sufficient to recognize the special needs and concerns of library\npatrons.\n\u2212 Excellent oral and written communication skills for effective interaction with patrons of all ages,\nwith co-workers and others; using courtesy, tact and good judgment.\n\u2212 Problem solving and decision making.\n\u2212 Some positions may require demonstrated good driving skills with a good driving record.\nAbility to:\n\u2212 Make people feel welcome by displaying exceptional, friendly customer service.\n\u2212 Work independently and work well with others.\n\u2212 Prioritize tasks and demands as they arise.\n\u2212 Remain calm and effective under pressure and when dealing with disruptive behavior.\n\u2212 Work accurately and maintain attention to detail in an atmosphere of frequent interruptions.\n\u2212 Follow written and oral directions.\n\u2212 Plan and organize workload effectively.\n\u2212 Use a computer for data entry and retrieval.\n\u2212 Use common office and specialized library equipment.\n\u2212 Utilize a variety of software, including but not limited to, spreadsheets and word processing.\n\u2212 Learn routine technical service applications including but not limited to, making minor repairs to\nmaterials, using lamination machine, and updating status of materials.\n\u2212 File alphabetically and numerically.\n\u2212 Add, subtract, multiply, and divide.\n\u2212 Work independently or with only one other staff member.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Perform the essential functions of the job. In addition to the usual physical requirements\nnecessary to perform in a library support position, the following abilities are required:\n\u2212 stand for up to five hours at a time;\n\u2212 reach shelves up to seven feet high and at floor level;\n\u2212 bend over to reach stored materials;\n\u2212 lift and carry library materials weighing up to 20 lbs., often in a confined space;\n\u2212 correctable visual acuity sufficient to read a computer screen and a typeset page.\nWORKING ENVIRONMENT:\nWork is performed primarily indoors with extensive periods of time standing or walking, including\nfrequent bending, reaching, lifting and pushing loaded carts and/or crates of books. May work at a\ncomputer workstation and with a variety of office equipment. Work may involve moderate risk\nassociated with driving an oversized motorized vehicle in all types of weather. Frequently interacts with\npeople of all ages and abilities in person, on the telephone and through email. Environment includes a\nnormal range of noise and other distractions. An elevator is available to facilitate movement from floor\nto floor.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of post secondary course work from an accredited institution, preferably in library\nscience, technology, or relevant course work; or any equivalent combination of education and/or\nexperience.\n\u2212 One year work experience and/or training necessary to provide a general working knowledge of\nlibrary systems and services.\n\u2212 One year work experience providing customer service to the public.\n\u2212 Experience using an integrated library computer system.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must pass Washington State adult/child abuse records and criminal conviction checks prior to\nhire.\n\u2212 Must be able to work various shifts, depending on the needs of the Library, including evenings,\nweekends and holidays.\n\u2212 Some positions may require a valid Washington State driver's license and good driving record.\nMust submit a three-year driving record abstract prior to hire.\nPREPARED BY: Library Support Class Study REVIEWED BY:\nTask Force Pam Kiesner, Library Director\n6/2007\nREVISED BY: B. Hoglund\nC. Perkins\nR. Mueller\n3/2011\nB. Hoglund\nJ. Vander Ploeg\nP. Kiesner\n1/2015"}
{"Department": "Library", "Job Title Sort": "Public Services Librarian I", "Job Title": "Public Services Librarian I", "Classification": "Librarian I", "Bargaining Unit": "Union:114L", "Published File Name": "LIPublicServicesLibrarian1.jd.pdf", "SharePoint List ID": "150", "Salary Grade": "L-1", "pdf_url": "https://cob.org/wp-content/uploads/LIPublicServicesLibrarian1.jd.pdf", "pdf_file": "LIPublicServicesLibrarian1.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Services Librarian I UNION: 114L\nSG:L-1\nCLASS TITLE: Librarian I CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nPART-TIME\nJOB SUMMARY:\nProvides reference, information, referral and readers\u2019 advisory assistance to the public. Instructs the\npublic and staff in the use of the library collections and a wide variety of information tools and resources\nin all formats. Participates in community outreach, delivering library classes, programs, and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Head of Information and Reader Services. Works independently under the guidance of\nCity and Library policies and procedures. Consults with staff as appropriate.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides courteous, helpful, and efficient assistance and instruction to the public in the use of\nlibrary resources and services.\n2. Provides reader advisory services for the public.\n3. Answers questions by phone, email, chat, or in person ranging from quick fact-finding to in-\ndepth research using a variety of resources.\n3. Assists and instructs the public and staff on current technologies, equipment, and software.\n4. Participates in community outreach and in the design and delivery of library classes, programs,\nand services.\n5. Mentors, trains, and models for support staff. Provides training for support staff to ensure\nexcellence in information and readers' advisory services.\nADDITIONAL WORK PERFORMED:\n1. Develops print and web-based tools, guides, and booklists to assist customers and staff in using\nthe library and its resources.\n2. Assists with collection development projects; may be responsible for collection development in\nassigned areas.\n3. Assists other librarians with programs and special projects.\nLIPublicServicesLibrarian1.jd.doc\nReference Librarian Page 2\n4. Promotes library services through active participation, involvement, and leadership in the\ncommunity, and in library committees and projects.\n5. Makes work assignments and directs work activities of support staff or volunteers.\n6. Performs other duties within the scope of the Librarian 1 classification.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\nKnowledge of:\n- Current principles and practices of public library service including an in-depth knowledge of\nreference and information resources and reader advisory services.\n- And commitment to the mission, principles and \u2018best practices\u2019 in librarianship and customer\nservice.\n- Library collection development practices.\n- Issues and events relevant to the City of Bellingham and the geographical area of Whatcom\nCounty.\nSkill in:\n- Strong customer service.\n- Strong verbal and written communication.\n- Listening to, understanding and interpreting the concerns of patrons.\n- Using independent judgment and making good decisions when resolving problems relating to\npatrons/public.\n- Public speaking.\n- Articulating, supporting and implementing the mission, goals and policies of the Bellingham\nPublic Library.\nAbility to:\n- Perform essential functions of the job.\n- Apply new knowledge and skills.\n- Be accurate, thorough and timely in the completion of work assignments.\n- Keep current with new trends, innovations, technologies, techniques and materials in the library\nprofession.\n- Acquire a working knowledge of local government and organizations and agencies that provide\nservices and information.\n- Learn and apply a working knowledge of library operations, procedures and policies as well as\nrelevant City policies.\n- Work with a diverse population and handle different types of situations.\n- Train, coach and mentor others.\n- Work well with others.\n- Tolerate considerable ambiguity.\n- Maintain consistent and punctual attendance.\n- Demonstrate the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\n- Physical ability to perform the essential functions of the job including:\n-hearing acuity and verbal ability sufficient to communicate using a telephone or in person;\n-dexterity and near distance visual perception sufficient to operate office equipment, design\ndocuments and web pages and handle files and paperwork; and,\n-lift and transport 10-20 lbs. occasionally; up to 40lbs infrequently.\n-reach shelves from six feet high to floor level;\nLIPublicServicesLibrarian1.jd.doc\nReference Librarian Page 3\n-stand for up to three hours;\n-push a loaded book cart.\nWORKING ENVIRONMENT:\nDuties are generally performed indoors with frequent interaction with co-workers and with the public.\nEvening and weekend hours are regularly required. Work is performed extensively at a computer work\nstation with periods of prolonged sitting or standing. Station is often shared with other staff.\nEnvironment includes a normal range of noise and other distractions working around specialized library\nequipment and standard office equipment.\nEXPERIENCE AND TRAINING:\nRequired:\n- ALA accredited Masters of Library or Information Science degree or equivalent.\nPreferred:\n- Customer service experience.\n- Public library experience.\n- Community outreach experience.\nNECESSARY SPECIAL REQUIREMENTS:\n- Washington State certification as a librarian (required with MLS).\n- Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n- Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\nPREPARED BY: J. Swatosh REVIEWED BY:\nD. Formway Pamela Kiesner\nM. Sheplor Library Director\nP. Kiesner\n11/06\nREVISED BY: P.Kiesner\nB. Farley\n12/13\nFORMERLY: REFERENCE LIBRARIAN - PART-TIME\nLIPublicServicesLibrarian1.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Accounting Assistant", "Job Title": "Public Works Accounting Assistant", "Classification": "Accounting Assistant 2", "Bargaining Unit": "Union:1937", "Published File Name": "PWAccountingAsst.jd.pdf", "SharePoint List ID": "252", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/PWAccountingAsst.jd.pdf", "pdf_file": "PWAccountingAsst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Accounting Assistant UNION:1937\nSG:107\nCLASSIFICATION TITLE: Accounting Assistant 2 CS:Y\nFLSA:Y\nDEPARTMENT: Public Works Engineering EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of skilled bookkeeping tasks according to established bookkeeping and\naccounting principles and procedures for the Public Works Engineering Division to assist the\nContract Accounting Specialist. Maintains the Engineering, Utilities and Facilities Divisions\u2019\naccounts payable and annual budgets by tracking and monitoring expenditures and\nreimbursements.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director of Public Works for Engineering. Receives day-to-day direction\nfrom the Contract Accounting Specialist and division managers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains capital and division accounts for Engineering, Utilities and Facilities Divisions by\ncoding, processing and monitoring accounts payable. Maintains all job cost records for\naccounts, including vendor payments and payroll.\n2. Audits financial records for accuracy and generates adjusting journal entries to the Finance\nDepartment/Accounting Division.\n3. Assigns codes and processes accounts payable and purchase orders based on contract\ndocumentation and invoices. Follows-up on past due invoices.\n4. Maintains and identifies inventory items from vouchers and invoices. Processes inventory\ncontrol forms and sends to the Finance Department/Accounting Division.\n5. Responds to a variety of departmental and public requests for information relative to accounts\npayable; provides requested information or service when authorized or refers to appropriate\nindividual for response.\n6. Prepares and edits correspondence and reports related to capital project documents and\ndivision\u2019s annual budgets.\nPWAccountingAsst2.jd.doc\nPublic Works Accounting Assistant Page 2\nADDITIONAL WORK PERFORMED:\n1. Provides back up to the Contract Accounting Specialist.\n2. Performs other related duties as assigned\nKNOWLEDGE, SKILLS, AND ABILITIES:\n\u2212 Knowledge of double entry bookkeeping principles and practices.\n\u2212 General knowledge of governmental accounting and auditing practices.\n\u2212 Skill in using spreadsheet, accounting and word processing software.\n\u2212 Knowledge of current office practices.\n\u2212 Knowledge of standard business English usage, spelling, grammar and punctuation.\n\u2212 Ability to read, understand and apply ordinances, laws, policies and procedures applicable to\nscope of work.\n\u2212 Skill in the application of bookkeeping and fundamental accounting principles to the keeping of\naccount records and the preparation of financial reports.\n\u2212 Basic math skills including the ability to add, subtract, multiply and divide with accuracy.\n\u2212 Ability to organize and prioritize work to meet deadlines and demands of peak season\nworkloads with a minimum of supervision while maintaining accuracy and attention to detail.\n\u2212 Ability to develop recommendations to improve procedures in area of assignments.\n\u2212 Ability to communicate effectively with other employees, agencies and the general public using\ncourtesy, tact and diplomacy.\n\u2212 Ability to establish effective working relationships with employees and other agencies.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWorks in an office environment with extensive work performed at a computer workstation.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A minimum of two years of general bookkeeping experience required.\n\u2212 Experience working with the State of Washington Budgeting, Accounting and Revenue System\n(BARS) preferred.\n\u2212 One year of college or vocational coursework in bookkeeping and business preferred.\nAny combination of experience and education which provides the applicant with the desired skills,\nknowledge and ability required performing the job will be considered.\nPWAccountingAsst2.jd.doc\nPublic Works Accounting Assistant Page 3\nPREPARED BY: Tom Rosenberg REVIEWED BY:\nJeanne Tinker-Smith Jack Garner, Public Works\nSteve Mahaffey Director\n1/00\nCOMMISSION ALLOCATION:\nPWAccountingAsst2.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Administrative Supervisor", "Job Title": "Public Works Administrative Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWOpsAdminSupervisor.jd.pdf", "SharePoint List ID": "354", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWOpsAdminSupervisor.jd.pdf", "pdf_file": "PWOpsAdminSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Administrative Supervisor UNION: 231\nSG: 5\nDEPARTMENT: Public Works, Operations CS: N\nFLSA: N\nEEO4CODE: AS\nJOB SUMMARY:\nResponsible for managing and directing the administrative support functions of the Public Works\nDepartment. Provides administrative support to the Director, Assistant Directors, Superintendents and\nManagers of the Engineering, Natural Resources and Operations Divisions. Performs complex,\nsensitive and confidential work including labor relations research and personnel functions for the Public\nWorks Director and Assistant Directors. Participates and provides input on department planning for\nlabor management and collective bargaining. Serves as a member of the Public Works Department\nmanagement team.\nIndependently manages department administrative staff and collaborates with other departments; has\nconsiderable latitude in exercising the use of independent judgement to select proper courses of action.\nMakes recommendations and decisions about department policy and procedure development and\nimplementation directly related to the administrative support functions of the Public Works Department.\nHandles a variety of sensitive public information and departmental matters including radio\ncommunication among staff during emergency situations. Oversees the department's customer service\nfunctions and coordination of responses to citizen inquiries and requests. Position requires a high\ndegree of professionalism, confidentiality and discretion.\nSUPERVISORY RELATIONSHIPS:\nReports to the Assistant Director of Public Works - Operations. Works under general supervision and\nthe guidance of City and Departmental policies and procedures as well as according to Federal and\nState laws and City regulations. Manages, directs, and/or coordinates the Department\u2019s administrative\nsupport personnel, provides direction and/or coordination of various interns, temporary employees and\nvolunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the administrative functions of the Public Works\nDepartment. Provides administrative support to the Director and Assistant Directors of Public\nWorks and management staff. Participates as a member of the Public Works Department\nmanagement team.\n2. Supervises the work of Department administrative staff, including hiring, training, and evaluation\nof staff; provides leadership, coaching, and mentoring. Assigns work, develops performance\nstandards, and monitors performance. Makes recommendations and implements employment\nactions, including discipline with the Assistant Director's approval.\n3. Prepares responses to routine correspondence, schedules meetings and maintains calendars.\nGathers data needed for the preparation of contracts; maintains knowledge of current projects.\nPWOpsAdminSupervisor.jd.doc\nPublic Works Administrative Supervisor Page 2\nPrioritizes, delegates, composes and/or edits a variety of materials such as correspondence,\nreports, legal documents and notices, tables, graphs and charts.\n4. Coordinates Public Works Department selection processes, working closely with the hiring\nmanagers as well as with Human Resources. Participates in the selection of new employees\nand provides initial onboarding and orientation for new staff. Provides or coordinates staff\ntraining.\n5. Plans, organizes, evaluates and carries out specific projects that support the implementation of\nthe Public Work Department\u2019s goals and objectives. Directs, coordinates and reviews the\nworkplan for assigned services and projects. Assigns work and monitors work flow; reviews and\nevaluates work products, methods and procedures; identifies and resolves problems as needed.\n6. Responsible for records management systems of significant importance to the Department and\nthe City. Maintains confidential records for the Department and serves as the department expert\non the appropriate release of records and information, including the department\u2019s personnel\nrecords. Performs or directs the work of assigned staff to organize, update, maintain, purge and\narchive databases, files, records and other documents according to guidelines. Performs or\ndirects the collection, research, verification, entry, updating and retrieval of electronic data.\nModifies systems and troubleshoots problems as needed.\n7. Responsible for coordinating any short- and long-range planning to develop goals and\nobjectives for the administrative support functions of Public Works Department. Analyzes\nDepartment Administrative needs and makes recommendations on new programs and training\nproposals. Defines goals and objectives and makes recommendations to the Public Works\nDepartment Management Team.\n8. Maintains knowledge of all divisions' projects and schedules and coordinates clerical support as\nnecessary. Oversees clerical staff in the maintenance of correspondence, project, accounting,\nand other divisional files.\n9. Develops, recommends and implements improvements to office systems and procedures to\nimprove efficiency of operations and service delivery methods.\n10. Responsible for the processing of payroll appointments and related forms, coordinating with the\nHuman Resources Department. Monitors records of hours worked by work study students and\ntemporary employees.\n11. Makes arrangements and processes all documentation for travel, training, conferences and\nother events; arranges for travel reimbursements per City policy.\n12. Compiles information on budget, work schedules and staffing for use in establishing short and\nlong-range goals, as assigned.\n13. Oversees the customer service functions and coordination of responses to a variety of citizen\ninquiries and requests, ensures customer service requests are entered into the on-line (Hansen)\nwork order management system and resolved in a timely manner; responds to and resolves\ndifficult or time-sensitive citizen inquiries and complaints, conferring with the appropriate\nSupervisors as needed.\nPWOpsAdminSupervisor.jd.doc\nPublic Works Administrative Supervisor Page 3\nADDITIONAL WORK PERFORMED:\n1. Participates in various Public Works Department meetings as a management team member.\nRecords and distributes meeting minutes. Represents divisions on General Office System\nTeam and other inter-departmental improvement teams.\n2. Acts as back up receptionist for the department.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS AND ABILITIES):\nKnowledge of:\n- Thorough knowledge of office management principles and practices.\n- Thorough knowledge of the principles and procedures of supervision including the planning,\norganizing, and delegating of work; evaluating performance, setting up complex record-keeping\nsystems and developing an effective work team.\n- Purpose, practices, and policies of the Public Works Department, including the operational\nrelationships between City departments, other governmental agencies and community groups\nand agencies.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n- Strong skills in organization and planning, problem analysis, independent judgement, decision\nmaking, adaptability, and flexibility.\n- Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\n- Strong oral communications skills including the use of diplomacy and tact.\nAbility to:\n- Work cooperatively and collaboratively with staff, citizens, and other governmental departments,\nuser agencies and diverse groups of people.\n- Adherence to high ethical standards for conduct of public officials. Maintains confidentiality of\nfinancial, personnel and contractual matters.\n- Works effectively with and contribute to a management team environment, collaboratively\nestablishing work plans that support the department mission and goals.\n- Work independently to carry out the responsibilities of the position.\n- Prioritize, delegate, and review work assignments, including the ability to give written and oral\ninstructions, and motivate employees.\n- Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nand database programs.\n- Operate a 10-key calculator with accuracy.\n- Willingness to work an abnormal work schedule during emergency conditions.\n\u2212 Maintain consistent and punctual attendance.\nPWOpsAdminSupervisor.jd.doc\nPublic Works Administrative Supervisor Page 4\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWorks in an office setting with extensive work performed at a computer workstation. Frequently\ninteracts with the public on the telephone and in person, and field crews returning to shops area.\nEnvironment includes a normal range of noise and other distractions with low everyday risks working\naround standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Three (3) years of progressively responsible administrative management experience in an office\nwith high public contact or comparable work experience required.\n\u2212 Two years of supervisory experience required.\n\u2212 Proficient use of computer for word processing applications, data entry, database, office\nmanagement applications, timekeeping applications, spreadsheet applications and similar\ncomputer software is required.\n\u2212 Municipal or other public sector experience preferred.\n\u2212 Associate Degree or comparable vocational training in office management, business\nadministration, public administration or equivalent is strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check and child and adult abuse\nrecords check.\nPREPARED BY: E. Johnston REVIEWED BY:\nA. Beatty Eric Johnston\nA. Sullivan Asst. Director\n2/13 Public Works Operations\nREVISED BY: ____________________________\nI. Kaneshige Ted Carlson\nE. Johnston Public Works Director\nA. Sullivan\nPWOpsAdminSupervisor.jd.doc\nPublic Works Administrative Supervisor Page 5\n1/19\nPWOpsAdminSupervisor.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Communications & Outreach Coordinator", "Job Title": "Public Works Communications & Outreach Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWCommandOutreachCoord.pdf", "SharePoint List ID": "251", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PWCommandOutreachCoord.pdf", "pdf_file": "PWCommandOutreachCoord.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Communication and UNION: 231\nOutreach Coordinator SG: 4\nCS: N\nDEPARTMENT: Public Works, Administration FLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nDevelops and coordinates strategic communication planning for the Public Works Department,\nincluding inter-departmental and employee communication, external and public information, public\ninvolvement, community relations, media relations and crisis communications. Works with the Public\nWorks Communications and Outreach Manager, Department managers, leads, and other staff on\ncommunication strategies. May support the City Communications team to meet internal and external\ncommunication needs for the City and its programs. Serves as a first point of contact for inquiries to the\nPublic Works Department and triages requests for information. Responds to inquiries directly within\nscope of knowledge.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Communications and Outreach Manager. Works under general\nsupervision and the guidance of City and Departmental policies and procedures as well as applicable\nfederal, state and local statutes, regulations, and contractual agreements. Works in coordination with\ndepartment managers, City Communications Director, and other staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Advises staff on public information policies and issues. Serves as a staff specialist and\nprofessional consultant to the Department in the field of communications and media relations.\nProvides support and assistance by advising and coordinating with others in the Department\nwho are preparing communication materials, outreach, news media engagement, and\neducational or other similar materials.\n2. Develops, coordinates, and produces public information products such as brochures, fact\nsheets, news releases, audio/visual programs, website and social media content, and other\ninformational, educational, and promotional materials. May plan, direct, coordinate and/or\nsupport the planning and coordination of events such as public forums, project open houses,\nand community activities.\n3. Coordinates between Public Works and Finance Departments on citywide means, methods, and\ncontent on communications related to utility billing.\n4. Monitors, responds, or directs to appropriate staff incoming electronic communications\nsubmitted through general public works and work email accounts.\n5. Assists the ADA Coordinator in monitoring obligations under state and federal law for methods\nand languages used to communicate information.\nPWCommandOutreachCoord.jd\nPublic Works Communications and Outreach Coordinator Page 2\n6. Partners with other City communicators, departments and as appropriate, including with\ncommunity Public Information Officers for coordinated emergency communications. Engages\nwith professional organizations (APWA, e.g.) as appropriate. Develops and delivers\ncommunication and media trainings for internal stakeholders. Represents the Department at\npublic meetings and events as liaison, spectator, or presenter as assigned.\n7. Based on general direction provided by the Director and Assistant Directors, develops,\ncoordinates and implements strategic communications plans to increase public awareness of\nPublic Works programs including capital projects. Encourages public participation in the City\u2019s\ndecision-making processes.\n8. Coordinates interdepartmental and interagency efforts to maintain and promote Public Works\nweb pages. Monitors the process whereby content is placed in the Public Works sections of the\nCity\u2019s website. Coordinates with department staff to ensure information is current, relevant and\naccurate. Coordinates with Information Technology staff to ensure that web links are viable.\n9. Serves as Department Public Information Officer (PIO) during emergencies to coordinate,\ndevelop and release information. Coordinates with and supports the Office of Emergency\nManagement during emergency and regular operations. May serve as PIO or other supporting\nrole during an event under the Incident Command System within the City or externally, including\nfor Whatcom Unified Emergency Management.\nADDITIONAL WORK PERFORMED:\n1. May prepare scopes of work for solicitation of consultants on small communications contracts.\n2. May train, direct, and review the work of lower classified staff as assigned to assist with\neducation and outreach programs.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Communication, education, and public involvement strategies, and how to apply them in a\nmunicipal environment.\n\u2212 Government systems, processes and procedures preferred.\n\u2212 Public Works Department and its role in the community preferred.\n\u2212 Communication plan development and the production of support materials.\n\u2212 Computer graphics and layout applications.\n\u2212 Website software and social media applications.\n\u2212 Spanish, American Sign Language, Russian, or other second language is preferred.\nSkill in:\n\u2212 Demonstrated computer skills, including proficiency in standard applications for word\nprocessing, spreadsheets, presentations, databases, manipulating images, desktop publishing\nand creating print illustrations and layouts.\n\u2212 Demonstrated analytical skills and attention to detail.\n\u2212 Mastery of English language and Associated Press (AP Style), with professional proofreading\nand editing ability of print, web and social media materials.\nPWCommandOutreachCoord.jd\nPublic Works Communications and Outreach Coordinator Page 3\n\u2212 Excellent communication skills to present information to the City Council, groups of employees\nand to the public.\n\u2212 Excellent written communication skills to prepare materials on deadline for publication and\ninformation for the public.\nAbility to:\n\u2212 Express a positive and service orientated attitude during initial contact.\n\u2212 Communicate complex technical ideas or policies to non-technical audiences.\n\u2212 Present information using print, web, social media, and broadcast media.\n\u2212 Plan effectively in an atmosphere of ambiguity or rapidly changing environment.\n\u2212 Present information effectively to large and small groups and in pressure situations.\n\u2212 Serve as an internal consultant and provide guidance and training to a variety of staff on\ncommunication issues.\n\u2212 Effectively work in a team environment: contribute openly, respectfully disagree, understand the\nideas of others, listen well and work for consensus.\n\u2212 Understand the role of appointed and elected officials.\n\u2212 Basic desktop publishing with the ability to design products from concept to completion.\n\u2212 Be organized, attentive to details, and able to ensure accuracy of information and\ncommunications.\n\u2212 Must be able and willing to attend evening and weekend meetings, events, trainings and drills.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine.\nWORKING ENVIRONMENT:\nGenerally works in an office environment with extensive time spent at a computer workstation. Work\nmay occasionally be performed outdoors in all weather and on uneven terrain. Duties may frequently be\nperformed under the stress of information deadlines, pressure from the public, and/or news media for\ninformation on sensitive issues. The conditions encountered will vary depending on the sensitivity and\ncomplexity of the information to be disseminated. Work requires attendance at evening meetings and\nresponse to after-hours callouts. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in communications, journalism, public relations, public administration, or\nrelated field.\n\u2212 Three years of increasingly responsible experience in communications with responsibility for\nadvising staff on communications and public relations issues.\n\u2212 Demonstrated experience in working with print, broadcast and social media.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nPWCommandOutreachCoord.jd\nPublic Works Communications and Outreach Coordinator Page 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Adaptability and flexibility to accept schedule changes, as necessary, and willingness to accept\n\u201ccall out\u201d status for emergency situations.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 National Incident Management Systems (NIMS) training, or the ability to obtain within 18\nmonths, including Incident Command Systems 100, 200, 300, 700 and Washington State G290\nand Emergency Management Institute E388.\nPREPARED BY: Steve Mahaffey REVIEWED BY:\nDon Keenan Eric Johnston\n10/00 Public Works Director\nREVISED BY: D. McKinley\nJ. Monjure\nL. McGowan-Smith\n4/08\nT. Carlson\nE. Johnston\nR. Routhe\nA. Sullivan\n7/15\nA. Cloud\nT. Carlson\nR. Delker\n1/19\nJ. Honga\nA. Sullivan\n2/2023\nPWCommandOutreachCoord.jd"}
{"Department": "Public Works", "Job Title Sort": "Public Works Department Systems Analyst", "Job Title": "Public Works Department Systems Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWPublicWorksDeptSystemsAnalyst.jd.pdf", "SharePoint List ID": "299", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PWPublicWorksDeptSystemsAnalyst.jd.pdf", "pdf_file": "PWPublicWorksDeptSystemsAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Department Systems Analyst UNION: 231\nSG:4\nDEPARTMENT: Public Works \u2013 Operations CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nResponsible for technical administration, coordination and support of the maintenance management\nsystem and associated business systems such as financial, purchasing/warehouse, GIS, asset\nmanagement and enterprise reporting for the Public Works Department. The position acts as a\nbusiness process consultant, focusing on the Department\u2019s business efficiency in respect to the use of\ntechnology and coordinating the evaluation, implementation and administration associated with the\nDepartment\u2019s enterprise software applications to improve the operational efficiency and effectiveness of\nstaff.\nProvides comprehensive planning of network and desktop computer infrastructure and database and\napplication systems for all business functions of the Department under the direction of Department\nmanagement and in coordination with Information Technology Services Department (ITSD) staff,\nincluding recommending technology infrastructure budgets, standards, equipment and software.\nPerforms professional-level information systems work supporting, installing, troubleshooting, problem\nsolving, analyzing and consulting in support of users and systems. Primary responsibilities include\nsystem administration, business system analysis, report creation and administration, database support,\ndeveloping database designs, equipment and software selection and determining system security\nneeds. Works cooperatively and in conjunction with Public Works Department management and\nsystems support staff and ITSD staff to provide instruction, direction and support for departmental\nsystems.\nSUPERVISORY RELATIONSHIP:\nReports to assigned Department Manager or Superintendent. Works under general supervision and the\nguidance of City and Departmental policies and procedures. Maintains close working relationships with\nDivision Superintendents and other Operations and City staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under the direction of Public Works Department management staff and in cooperation with\nITSD staff, coordinates and assists in the development and integration of all Public Works\nbusiness applications and databases. Assists in the development of departmental procedures\nand application and database integration to eliminate redundancy and improve efficiency.\nCreates and supports operation of test environments for hardware and/or software systems.\nEnsures proper data integration of departmental datasets and business systems such as\nmanagement, GIS, modeling, budget, billing and document management systems.\n2. Under the direction of department management, makes recommendations for and manages\nassigned areas of the Department technology infrastructure budget. Manages and\ncoordinates infrastructure replacement, improvement and upgrades based on comprehensive\nPWPublicWorksDeptSystemsAnalyst.jd.doc\nPublic Works Department Systems Analyst Page 2\nplan, goals and business function needs. Researches information for capital expenditures and\nperforms cost analyses for items such as desktop computers, servers, software, training, or\noutside consulting services. Develops short-term and long-term goals for use of network,\ndesktop computers, databases and applications for all business functions of Public Works.\nStays current with developments and changes in the desktop computer and software industry\nand reviews/tests new hardware products and software applications. Installs system\ncomponents or hardware and software as necessary.\n3. Maintains and prepares the documentation of Department databases, procedures and\nbusiness data integration requirements. Designs and develops application procedures and\nprograms as required; tests procedures and programs to ensure that desired results are\nachieved; makes necessary changes to correct deficiencies. Designs, prepares and\ncoordinates logical data models, definition structures, standards, procedures and\ndocumentation for the database system.\n4. Performs administration of the maintenance management, purchasing/warehouse and other\ndepartmental systems as assigned. Sets up system access, maintains security and monitors,\nprocesses, reports, billings, and activity logs.\n5. Documents workflows/business processes and assists customers within the Department in\ndefining and prioritizing needs/requirements, researching appropriate technology solutions and\napplying cost/benefit analysis to the proposed solution. Develops strategies for use of\ntechnology with support of others and coordinates technology and other resources as part of\ntechnology projects or programs.\n6. Coordinates, develops and manages a wide variety of departmental reports within the\nenterprise reporting system. Develops reports based on all departmental business\napplications or systems, and acts as a departmental resource in the development of custom\nreports.\n7. Coordinates or provides instruction to employees on features and capabilities of\nMaintenance/Infrastructure Management, GIS, and other departmental applications and\ncomputer hardware configurations. Serves as a resource to users by advising on how to use\nsystems, hardware, software, and programs.\n8. Assists with maintaining, configuring, updating, and documenting departmental Internet and\nIntranet websites; supports and trains users on the use of Internet/Intranet applications.\n9. May coordinate small to medium-sized system projects that have low to moderate levels of risk\nto the organization. Conducts due diligence to assure that recommended solutions conform to\ntechnical standards, City policies and workflow requirements.\nADDITIONAL WORK PERFORMED:\n1. Performs back up and relief duties and responsibilities in the absence of other Public Works\nsystems support staff.\n2. Maintains close working relationship with customers, vendors and consultants to identify and\nresolve problems with hardware and software systems; attends user meetings as needed; and\nassists in vendor and consultant selection processes.\nPWPublicWorksDeptSystemsAnalyst.jd.doc\nPublic Works Department Systems Analyst Page 3\n3. Completes assigned pieces of projects in support of the project lead or serves as project lead as\nassigned.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of computer systems, software, and operation of related hardware.\n\u2212 City personnel policies and procedures and labor contract provisions for the workgroup.\n\u2212 Departmental policies and procedures.\n\u2212 Thorough knowledge of concepts involved in the operation of desktop computers, peripherals,\ndata communications equipment, and networking.\n\u2212 Project management principles and City policies and procedures related to technology systems.\n\u2212 Systems analysis techniques and practices\nSkills in:\n\u2212 Excellent oral and written communications skills and interpersonal skills for developing and\nmaintaining effective working relationships with employees, other department and City\npersonnel, citizens and vendors.\nAbility to:\n\u2212 Plan, implement, and evaluate appropriate technology services within the parameters of budget\nand staff resources.\n\u2212 Ability and willingness to develop technical skills and knowledge of the system environment as\nwell as an understanding of the needs and requirements of client business processes and\nfunctions.\n\u2212 Participate as an effective team member with Department staff and other City employees.\n\u2212 Read and comprehend technical manuals and apply their contents to solving software and\nhardware problems.\n\u2212 Willingness and ability to respond to evening and weekend callouts for system emergencies.\n\u2212 Recognize and troubleshoot computer operating system and hardware problems.\n\u2212 Willingness to maintain absolute confidentiality of all information contained in files and\ndocuments processed, stored, and/or maintained by the department or ITSD, regardless of the\nlevel of dissemination of such information by user departments.\n\u2212 Ability and willingness to develop a comprehensive knowledge of software application packages\nsupported by Public Works.\n\u2212 Plan and work independently with minimal supervision.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Visual acuity for close, distance, color, and peripheral vision; depth perception; and the\nability to adjust focus;\n\u2212 Adequate hearing to distinguish sound quality;\n\u2212 Manual dexterity to operate computer keyboard.\nPWPublicWorksDeptSystemsAnalyst.jd.doc\nPublic Works Department Systems Analyst Page 4\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. The work is generally performed in an office\nenvironment with visits to various division work sites, or in the field, to provide direction and assist staff\nwith problem resolution.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 B.S. in computer sciences, information system management, mathematics, or a related\ntechnical field AND\n\u2212 At least two (2) years of information systems experience providing support of application\nsoftware in a multi-user environment with progressive participation and responsibility in systems\nanalysis, systems acquisition, or systems development projects.\n\u2212 Experience in a comparable industry, utility, or public works information systems environment\nutilizing and/or supporting maintenance management and GIS systems is preferred.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon criminal convictions and local background check.\n\u2212 Ability to respond to emergencies and work evenings and weekends when required by special\ncircumstances.\nPREPARED BY: L. McGowan REVIEWED BY:\nD. Burdick Eric Johnston\n3/03 Assistant Director of Public Works/\nOperations Division\nREVISED BY: L. McGowan REVIEWED BY:\nD. Burdick Ted Carlson\n1/08 Director of Public Works\nA. Sullivan\n9/17\nPWPublicWorksDeptSystemsAnalyst.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Director", "Job Title": "Public Works Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWPublicWorksDirector.jd.pdf", "SharePoint List ID": "298", "Salary Grade": "E-DH-A", "pdf_url": "https://cob.org/wp-content/uploads/PWPublicWorksDirector.jd.pdf", "pdf_file": "PWPublicWorksDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Director E-PLAN\nSG:E-DH-B\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides strategic leadership, direction, and oversight to the Public Works department and employees.\nDevelops and implements programs and policies that support the City\u2019s goals, enhance organizational\neffectiveness, foster a positive work environment and contribute to the City\u2019s long-term successes and\nfinancial sustainability. Work involves significant community engagement and public involvement with\nelected officials, other policy makers, and residents. Engages and collaborates with local, state, federal\nagencies and tribal nations. Serves as a member of the City\u2019s senior management team, collaborates\nwith the Executive Department, City Council and other City departments on strategy and policy to\nensure that the City\u2019s mission and core values are incorporated into operational activities and services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Mayor. Works independently with general guidance from the Mayor to ensure\ncoordination of objectives and priorities of the Mayor and Council. Supervises staff directly, or through\nassigned managers. Work is performed according to City policies, procedures, municipal code, and\nvarious State and federal regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a member of the City\u2019s senior Leadership team. Participates in\norganization-wide strategic planning and coordinates the Public Works Department's activities\nwith other City departments and offices to ensure alignment with the City\u2019s critical objectives\nvision and values. Provides program and project support to other departments to help the City\ndeliver great government.\n2. Public Works Management: Plans, organizes, directs, and evaluates the work of the Public\nWorks Department. Oversees departmental programs and services including City infrastructure,\nenterprise utilities, and transportation systems including: potable water source protection, water\nrights, supply management, storage, production and distribution; surface and storm water\nconveyance, habitat restoration and aquatic resources; wastewater collection, treatment and\nresource recovery; transportation systems including planning, streets, operations, street lighting,\nparking, and traffic control; radio communications for City departments and other agencies; solid\nwaste programs and environmental remediation; the engineering and project work associated\nwith these systems; major buildings and facilities maintenance and capital; real estate\nacquisition, property management and commercial leasing; internal services programs for all\nCity departments in the areas of fleet, warehouse and Geographic Information Systems; and\nmunicipal fiber network and various other related activities.\n3. Strategic Planning: Works with advisory boards, residents, elected officials and other agencies\nto develop long-range plans for infrastructure development and environmental protection\nenhancing the public health, livability, and economic wellbeing of the community. Oversees the\nPublic Works Director Page 2\npreparation and update of short- and long-range strategic plans in all areas of responsibility to\nensure harmony with the City's overall plans and strategies and to comply with federal and\nState mandates. Develops and implements long term future strategies for the department\nincluding voter approved levies or bonds.\n4. Policy Development: Develops, recommends, implements and oversees the administration of\nPublic Works policies and guidelines. Maintains currency of policy and practice with the\norganizational needs of the City and with applicable federal and State laws and City Charter.\n5. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation, and teamwork. Directly or\nthrough managers, appoints, supervises, provides for training, development, performance\nevaluation, and ensures accountability of department employees. Provides for the training in,\npromotion of, and accountability for, safe work practices and working conditions for employees.\nEnsures compliance with labor agreements and Department policies, and State and federal\nlaws and regulations.\n6. Fiscal and Business Management: Ensures the financial well-being of the Department by\nestablishing cost control measures and monitoring all fiscal operations of the Department.\nPrepares annual budget and justifies budget requests and amendments. Projects and procures\nrevenues and funding for the work of the Department, including management of enterprise\nfunds and accessing federal and State funding sources. Ensures the efficient and economical\nuse of departmental funds, labor, materials, facilities and time.\n7. Public Involvement and Communications: Oversees planning and presentation of public\ninvolvement programs for neighborhoods, businesses, and other community groups ensuring an\ninclusive communication strategy. Provides for staff support of the Transportation Commission,\nthe Lake Whatcom Watershed Advisory Board, the Whatcom County Solid Waste Executive\nand Advisory Committees, and other public works-related resident groups and ad hoc\ncommittees coordinating work plans and staff assignments to facilitate efficient and meaningful\npublic involvement and policy direction. Provides for City-wide communication programs to\ndisseminate information on Public Works projects and processes.\nADDITIONAL WORK PERFORMED:\n1. Other duties as assigned by the Mayor.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and practice of general business management and of public works administration\nprocesses and management across all areas of service\n\u2212 Public works issues and practices.\n\u2212 Public Works Department work and operations, facilities, infrastructure, neighborhoods,\ninstitutions, and oversight agencies.\n\u2212 Labor relations, collective bargaining, personnel and performance management.\n\u2212 City legislative processes, fiscal and budget management processes, and applicable\nadministrative policies and procedures.\n\u2212 Current departmental and related City issues and stakeholders, both internal and external,\nincluding other governmental legislative and agency processes, players, and issues.\n\u2212 Applicable federal, State, and local laws and regulations affecting the work of the Department.\nPublic Works Director Page 3\nSkills in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith staff, other departments, elected officials, the media, other jurisdictions, and the public.\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflicts, negotiate agreements and gain cooperation among competing interest groups\n\u2212 Strong business and fiscal management skills\n\u2212 Problem analysis and decision-making, adaptability/flexibility, and stress tolerance in a highly\nvisible public environment.\n\u2212 Excellent strategic planning, organizing, and time management skills.\n\u2212 Excellent written and verbal communications skills including public presentation skills.\nAbility to:\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Establish and maintain cooperative and effective working relationships with residents and\nstakeholders, both internal and external.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects, and strategies.\n\u2212 Interpret, explain, and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Articulate the Department\u2019s goals and work in an understandable and appropriate manner for\nthe particular audience or individual.\n\u2212 Develop and maintain effective organizational structure, financial control, and management\ninformation systems for the public works function.\n\u2212 Identify and strategically plan for the Department's future direction in response to changing\ncommunity needs, and to develop, implement, and monitor appropriate plans, schedules, and\naction steps.\n\u2212 Work independently under general policy and strategic guidance.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Independently access active construction projects and traverse uneven terrain including\na mix of sand, gravel, pebbles, rocks and brush;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally ascend and descend ladders.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting subject to frequent interruptions with extensive work at a\ncomputer workstation and site visits to various City and community facilities. Field visits to active\nconstruction project sites often in inclement weather conditions, with muddy or icy conditions and\nuneven terrain. May be exposed to highly stressful situations and individuals who are irate or hostile;\nmay be subject to long hours due to attendance at City Council and Committee meetings and other\nresponsibilities required at this executive level. Flexibility to work evening and weekend hours and\noccasional overnight travel to conferences and training sessions required. Requires ability to respond to\nemergencies at all hours. Work requires frequent exposure to and engagement with media outlets.\nPublic Works Director Page 4\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public administration, business administration, engineering or related field.\n\u2212 Seven years progressively responsible municipal management experience including five years\nin a senior management position in a community of similar size and/or service level.\n\u2212 Preferred qualifications include:\n\u2212 State of Washington Professional Engineer license.\n\u2212 Master\u2019s degree in public administration, business or related field.\n\u2212 A significant record of responsibility for strategic planning, general fiscal management,\nand capital budget management.\n\u2212 Experience in a community with active public involvement\n\u2212 Effective work with elected officials, advisory boards, community and environmental\ngroups.\n\u2212 Demonstrated creativity and innovation in programs and processes.\n\u2212 Proven track record of collaboration and engagement with internal and external\ncustomers\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: Tim Douglas REVIEWED BY:\nKathryn Hanowell Kim Lund\n5/91 Mayor\nREVISED BY: DM/KH\n1/06\nECJ 6/2021\nAS 12/24"}
{"Department": "Public Works", "Job Title Sort": "Public Works Financial Services Manager", "Job Title": "Public Works Financial Services Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWFinancialServicesManager.jd.pdf", "SharePoint List ID": "270", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWFinancialServicesManager.jd.pdf", "pdf_file": "PWFinancialServicesManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Financial Services Manager UNION:231\nSG:7\nDEPARTMENT: Public Works \u2013 Operations CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nProvides financial reporting and budget analysis to all Public Works divisions; plans, organizes and\ncontrols the preparation and submittal of the multi-funded Public Works budget including all subsidiary\nreporting such as payroll, performance measures, goals and objectives. Oversees all internal\naccounting functions, manages the Public Works Debt Service program and supervises Financial\nServices staff. Performs regular internal audits on the various Public Works software systems to\nensure conformance with requirements of the Washington State Budgeting, Accounting and Reporting\nsystem (BARS) and generally accepted accounting principles (GAAP). Works with Public Works\nmanagement team and other City staff to design and implement solutions to resolve financial issues\nand problems. Prepares financial and budgetary projections and develops policies, procedures and\ntasks.\nSUPERVISORY RELATIONSHIPS:\nReports to the Superintendent of Purchasing and Financial Services in Public Works. May also receive\nprojects and direction from the Department Director, Assistant Directors and other Public Works\nSuperintendents. Works under general supervision and the guidance of applicable federal, state and\nlocal statutes, regulations, policies, procedures and contractual agreements. Coordinates work with\nother City departments. Supervises the work of Department Financial Services accounting staff;\ncollaborates with team members and other Department staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans and organizes the work processes of the Financial Services accounting staff performing\nthe functions of contractual preparation and tracking both Capital and non-Capital, accounts\nreceivable, accounts payable, inventory data entry, purchase order entry and adjustments,\ngrants management and tracking and budget data entry. Develops and recommends goals and\nobjectives for staff achievement. Recommends hiring, termination and discipline; provides\ntraining; evaluates work assignments and performance of duties; develops and improves\nprocedures. Provides leadership and motivation to staff and holds monthly staff meetings.\n2. Supervises the financial management reporting of diverse Public Works programs.\n3. Supervises the preparation and tracking of Public Works contracts.\n4. Supervises the monitoring, tracking and reporting of projects, programs and grants both capital\nand non-capital, and provides recommendations in support of established organizational goals.\n5. Plans, organizes and controls the preparation of the Departmental multi-funded budget.\nReviews and reports budgeted expenditures and revenue and performs budget maintenance\nPWFinancialServicesManager.jd.doc\nFinancial Services Manager Page 2\nactivities such as forecasting, cost projections, cost summaries and cash flow analysis.\nAdministers or oversees the internal review of budget expenditures. Compiles materials and\nprepares the debt portion of the annual budget for the Department including, but not limited to\nbond analyses and loan information.\n6. Performs statistical computations, financial analyses, interpretations, projections and\nrecommendations to facilitate management in day-to-day decision-making processes.\n7. Oversees the integrity of computerized accounting journals, ledgers and other financial records.\n8. Analyzes Departmental internal financial controls and corrects deficiencies.\n9. Assists the Finance Department in preparing and completing annual fiscal processes and\nreporting such as: year-end closing, Public Works Department\u2019s submittal to annual State\nfinancial report and Comprehensive Annual Financial Report (CAFR).\n10. Ensures activities are recorded accurately and in appropriate accounting journals and ledgers.\n11. Controls integration of data from a variety of electronic accounting sub-systems including\npayroll, accounts payable, accounts receivable, cash receipting, project tracking, fixed assets,\ninventory sales, fleet replacement and time management/billing into the Public Works and\nFinance accounting systems.\nADDITIONAL WORK PERFORMED:\n1. Works directly with Department Director on various budgetary and accounting issues of a\nconfidential nature or requiring special or emergent action.\n2. Regularly prepares Public Works financial data, analyses, debt and personnel information for\noutside consultants for bond issuance or rate restructuring.\n3. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Extensive knowledge of generally accepted accounting principles (GAAP) and cost accounting\nprinciples.\n\u2212 Extensive knowledge of standard software application packages supported by the Public Works\nDepartment, including but not limited to spreadsheet, word processing, relational database and\npresentation applications; specialized programs for budgeting, asset management and permit\ntracking; and, City systems for fleet replacement and the fuel program.\n\u2212 Considerable knowledge and ability in financial management including cost analysis, budget\ndevelopment, internal audit, business planning and accounting standards.\nSkills in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith a diverse group of people including Public Works management and staff, staff of other\nagencies and other City departments, seasonal personnel, citizens and City officials.\n\u2212 Excellent oral communication skills for making presentations and proposals, conducting\nmeetings, giving clear direction to staff, and communicating with the general public.\nPWFinancialServicesManager.jd.doc\nFinancial Services Manager Page 3\n\u2212 Excellent written communications skills for preparing reports, making recommendations,\ndocumenting policies and procedures and composing correspondence.\n\u2212 Excellent leadership skills, including supervision, problem solving, planning, organization,\ndecision making, interpersonal sensitivity, adaptability/flexibility, stress tolerance and time\nmanagement.\nAbility to:\n\u2212 Research financial issues, analyze data, prepare and present detailed reports and make\nrecommendations to management.\n\u2212 Plan, organize, initiate, implement and administer programs.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including but not limited to:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse.\nWORKING ENVIRONMENT:\nWork is performed in an office environment with extensive time spent at a computer workstation.\nEnvironment includes a normal range of noise and other distractions with low everyday risks working\naround standard office equipment. Occasional visits to other department work sites may be required.\nSome travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree in accounting, finance or related course of study;\n\u2212 Four years of progressively responsible accounting experience;\n\u2212 Two years of experience performing accounting and auditing for contracts and grants;\n\u2212 Two years of supervisory experience;\n\u2212 Government accounting experience and accounting experience within a Public Works\ndepartment preferred;\n\u2212 CPA or equivalent knowledge and experience is desired.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nPREPARED BY: L. McGowan REVIEWED BY:\nJ. Cady Ted Carlson, Assistant Director\n12/04 Public Works Operations\nREVISED BY: Joint Classification Committee REVIEWED BY:\nL. Klemanski Richard E. McKinley, Director\nP. Jones Public Works\n7/08\nPWFinancialServicesManager.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works GIS Analyst I-II", "Job Title": "Public Works GIS Analyst I-II", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "HRAssistant-Benefits.pdf", "SharePoint List ID": "664", "Salary Grade": "4/6", "pdf_url": "https://cob.org/wp-content/uploads/PWGISAnalystI-II.pdf", "pdf_file": "PWGISAnalystI-II.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works GIS Analyst I-II UNION:231\nSG:4/6\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4/SOCCODE:PR/17-3026\nJOB SUMMARY:\nPerforms geospatial analysis and reporting to support the planning, management, and\nexecution of departmental, inter-departmental, and interagency projects through the application\nof Geographic Information Systems (GIS) technology. Collects, analyzes, and interprets spatial\ndata. Designs and maintains asset and work management system reports, dashboards and web\napplications to provide insights and enhance decision-making processes within the Public\nWorks department. Develops quality control measures on departmental GIS datasets by\nmaintaining spatial integrity, attribute consistency, and integration with business systems.\nCollaborates with various stakeholders, including engineers, planners, work crews, and other\ndepartmental GIS staff to optimize infrastructure development and maintenance using GIS tools.\nSUPERVISORY RELATIONSHIPS:\nReports to the Public Works Department Asset Manager. Works under general supervision and\nthe guidance of City and Departmental policies, procedures, protocols, and technical standards.\nReceives technical direction and priorities from the Information Technology Department GIS\nManager and keeps the GIS Manager informed of importance or far-reaching implications of\ntheir work. Maintains close working relationships with Division Superintendents, other\ndepartments and City staff. Provides leadership and direction to lower-level GIS staff.\nESSENTIAL FUNCTIONS:\nGIS Analyst I:\n1. Performs geospatial analysis and reporting to support decision-making processes within\nthe Public Works department and other departments when needed. Utilizes GIS tools\nand techniques to analyze, interpret and present geospatial data, providing insights for\ninfrastructure planning, maintenance, and business optimization. Ensures spatial data is\naccurately and appropriately portrayed for intended audiences and uses. Provides\ncustomized presentations, reports, and exhibits in paper and digital forms. Effectively\napplies City cartographic design principles in the production of multi-media, digital, and\nhardcopy work products.\n2. Maintains the asset and work management system, ensuring accurate and up-to-date\nrecords of infrastructure assets, maintenance activities, and work orders. Performs\nsystem configuration to manage workflows, activities, user rights and system standards.\nUses established Python scripts, reads and debugs existing scripts to support system\nautomation and data integrity. Implements improvements and updates to enhance the\nsystem\u2019s functionality and usability for end-users.\n3. Designs and maintains asset management system reports, dashboards and web\napplications using established GIS databases for department business operations.\nPerforms constant evaluation of workflows for innovative enhancements, resolving\nhardware/software issues, and coordinating problem resolutions among divisions, staff,\ntechnical support, and the asset management system.\n4. Develops and applies quality control measures on departmental GIS datasets. Ensures\nspatial integrity, attribute consistency, and proper integration between GIS data and\nother business systems. Follows City GIS standards for the development and publication\nof datasets into the enterprise GIS database. Works in collaboration with other\ndepartments that use the same data. May use SQL and scripting languages to automate\nquality control and create tasks.\n5. Receives GIS data deliverables from vendors and reviews for complete metadata,\nstandardized attribute naming, domains, correct map projections.\nGIS Analyst II:\n1. Conducts complex geospatial analysis, modeling and reporting using advanced\nanalytical techniques such as network and hotspot analysis to guide strategic decisions\nacross the Public Works department. Designs complex analysis tools using\nModelBuilder, Python dashboards, or ArcGIS Online/Portal tools to streamline\nworkflows, enhance data visualization, and improve decision-making processes.\n2. Develops and maintains web mapping applications with multiple databases to support\nbroad utilization of geospatial data, tools and processes. Designs and implements\ndepartment-specific web mapping applications to facilitate efficient data collection,\nvisualization, and analysis for internal staff and stakeholders. Tests new features in new\napplications, such as Power Automate or integration with PowerBI displays, to enhance\nfunctionality and user experience. Collaborates with cross-functional teams to\nunderstand user requirements and ensure web applications meet the needs of various\ndivisions within Public Works and throughout the city. Serves as the primary\nadministrator for all Public Works GIS-based applications.\n3. Serves as the primary administrator of the asset management system, ensuring\ncompliance with department policies across various divisions. Provides support to\ninternal customers and troubleshoots issues to maintain optimal functionality and\nusability.\n4. Provides detailed consultation and technical guidance for department studies, reports\nand analysis that involves GIS data, processes or workflows. Reviews and evaluates the\nscope of work and deliverables from consultants to ensure compliance with established\nprocesses, workflows and data quality standards. Identifies discrepancies or issues and\nrecommends necessary improvements or adjustments.\n5. May develop python scripts in collaboration with IT GIS staff for automating data\nmaintenance tasks that run in a scheduled maintenance window.\n6. Performs all functions of the Public Works GIS Analyst I.\nADDITIONAL WORK PERFORMED:\n1. May direct lower-level GIS staff including training, prioritizing, and reviewing work in a\ncollaborative and team-building environment. Performs quality assurance review in GIS\nmapping performed by directed staff.\n2. May perform technical duties related to GIS applications, including infrastructure\nmapping, query, data transfer, map creation and input of data to ensure uniformity and\ncompatibility in the city GIS mapping system. May coordinate and perform research,\ndata collection and data entry for the creation and maintenance of GIS data.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of the functions of City departments, office operations and\ninterdepartmental working relationships.\n\u2212 Departmental policies and procedures.\n\u2212 Thorough knowledge of computer systems, software, and operation of related hardware\nfor GIS and asset management solutions.\n\u2212 Project management principles and City policies and procedures related to technology\nsystems.\n\u2212 Systems analysis techniques and practices.\n\u2212 Working knowledge of advanced GIS concepts, geoprocessing functions and\ntechniques, and spatial database management procedures. Comprehensive working\nknowledge of database concepts.\n\u2212 Demonstrated knowledge of scripting languages such as Python.\n\u2212 Operating systems, products and concepts involved in the operation of desktop\ncomputers.\n\u2212 Structure Query Language (SQL) and its applications with GIS analysis and data/system\nintegration.\n\u2212 Demonstrated knowledge of GIS database design (geodatabase).\n\u2212 Development, configuration, and optimization of web mapping services (ESRI\nEnterprise).\n\u2212 Ability and willingness to develop a comprehensive knowledge of software application\npackages supported by Public Works.\n\u2212 Working knowledge of principles and procedures of project coordination.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress\ncircumstances.\n\u2212 Willingness and ability to respond to evening and weekend callouts for system\nemergencies.\n\u2212 Willingness to maintain absolute confidentiality of all information contained in files and\ndocuments processed, stored, and/or maintained by the department or ITSD, regardless\nof the level of dissemination of such information by user departments.\nSkill in:\n\u2212 Excellent oral and written communications skills and interpersonal skills for developing\nand maintaining effective working relationships with employees, other department and\nCity personnel, citizens, and vendors.\n\u2212 Working both as a member of a team and as a project leader.\n\u2212 Writing in clear concise language to produce technical reports and other required\ndocumentation.\n\u2212 Good oral communication skills, including good listening skills, to communicate with\ntechnical and non-technical audiences.\n\u2212 Demonstrated skill in operating, installing, and maintaining GIS hardware, software, and\nrelated peripheral equipment as required to accomplish assigned duties.\n\u2212 Utilizing ESRI GIS software including desktop enterprise and online platforms for\nanalysis and mapping.\n\u2212 Demonstrated skill in producing quality graphic designs, infographics, maps and other\nproduction-level reports for presentation.\n\u2212 Good planning, organizing, decision making and time management skills, including the\nability to appropriately prioritize assignments.\n\u2212 Working independently under pressure and with minimal supervision to solve problems\nand meet deadlines.\nAbility to:\n\u2212 Demonstrated ability at combining knowledge of GIS databases and software with\ncommon sense and insight in solving problems and making decisions.\n\u2212 Systematically identify and analyze the important dimensions of a problem, determining\npotential causes, obtaining relevant information, and specifying alternate solutions, then\ncarrying out solutions or referring to the appropriate authority.\n\u2212 Plan, implement, and evaluate appropriate technology services within the parameters of\nbudget and staff resources.\n\u2212 Ability and willingness to develop technical skills and knowledge of the system\nenvironment as well as an understanding of the needs and requirements of client\nbusiness processes and functions.\n\u2212 Participate as an effective team member with Department staff and other City\nemployees.\n\u2212 Read and comprehend technical manuals and apply their contents to solving software\nand hardware problems.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Plan and work independently with minimal supervision.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Hearing adequate to communicate in person and by telephone;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Manual dexterity, correctable vision and color perception sufficient to operate a\ncomputer and design and produce graphics;\n\u2212 Ability to occasionally lift light weight (10-15 lbs).\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation with long periods of sitting or\nstanding. Work environment includes a normal range of noise and other distractions with low\neveryday risks working around standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nThis job description documents the full range of duties for Public Works GIS Analyst I-II at the\nCity of Bellingham. Positions will be filled at the appropriate level based on required experience\nand training.\nIncumbents in the Public Works GIS Analyst I position may receive a non-competitive promotion\nwhen they meet minimum experience, training and certification requirements for the next level\nand demonstrate capability to perform the full range of functions independently under general\nsupervision and guidance, provided adequate work and funding is available.\nGIS Analyst I:\n\u2212 Bachelor\u2019s degree with coursework in cartography, computer science, civil engineering,\ngeography, GIS, or related field.\n\u2212 Two (2) years of GIS experience utilizing professional geo-processing software and web\napplications to independently analyze data and design reports and dashboards.\n\u2212 Experience in a comparable industry, utility, or Public Works information systems\nenvironment utilizing and/or supporting maintenance management and GIS systems is\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nGIS Analyst II:\n\u2212 Bachelor's degree with coursework in cartography, computer science, civil engineering,\ngeography, GIS, or related field.\n\u2212 Four (4) years of progressively responsible GIS experience in a complex enterprise\nsetting, with at least 2 years at the analyst level utilizing professional geo-processing\nsoftware and web applications to independently analyze data and design reports and\ndashboards.\n\u2212 At least two (2) years of experience supporting GIS/business process integration within a\nPublic Works environment or performing equivalent work.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Willingness and ability to work extra hours or change hours as needed to perform\nsystems work outside of normal business hours.\nGIS Analyst II:\n\u2212 GIS Professional (GISP) Certification required at hire or promotion.\n\u2212 Failure to maintain a GIS Professional (GISP) certification will result in demotion to the\nlower class for which qualified.\nPREPARED BY: D. Burdick REVIEWED BY:\nM. Olinger Mike Olinger, Interim Public Works Co-\nA. Silva Director\n04/25"}
{"Department": "Public Works", "Job Title Sort": "Public Works GIS Senior Technician", "Job Title": "Public Works GIS Senior Technician", "Classification": "GIS Technician, Senior", "Bargaining Unit": "Union:1937", "Published File Name": "PWGISSeniorTech.jd.pdf", "SharePoint List ID": "275", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWGISSeniorTech.jd.pdf", "pdf_file": "PWGISSeniorTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works GIS Senior Technician UNION:1937\nSG:113\nCLASS TITLE: GIS Technician, Senior CS:Y\nFLSA:Y\nDEPARTMENT: Public Works/Operations EEO4CODE:TE\nJOB SUMMARY:\nPerforms a variety of technical office and field duties updating, maintaining and analyzing the\nDepartment\u2019s Geographic Information System (GIS) and utility infrastructure data using GIS, database\nand information management applications. Coordinates and performs research and field data\ncollection of infrastructure location, structural and condition information. Provides queries and analysis\non infrastructure, maintenance, condition, replacement and management data and develops reports,\nmaps and presentations for use by internal and external customers. Performs technical updates and\ncontributes content to the City\u2019s web pages and city-wide GIS internet and intranet pages. Assists in\ndeveloping and defining GIS and data collection standards; data quality and cartographic standards;\nand work unit procedures and schedules. Assists in the design, creation and maintenance of GIS data\nnetworks.\nSUPERVISORY RELATIONSHIPS:\nReports to the GIS/Technical Services Manager. May receive technical direction from the GIS\nSpecialists, GIS Analysts or Senior GIS Analysts. Work is assigned by the Data Services Supervisor or\nGIS/Technical Services Manager and reviewed by the Data Services Supervisor, GIS Specialists, GIS\nAnalysts and/or Senior GIS Analysts.\nWorks under general supervision and the guidance of established procedures, standards and practices,\napplicable City regulations, policies and guidelines; and, appropriate technical mapping and data\ncollection standards. May provide training to temporary and regular City employees regarding data\ncollection and GIS utilization.\nESSENTIAL FUNCTIONS:\n1. Performs accurate and timely updates to the Department\u2019s and/or City\u2019s GIS files and data\nmanagement records related to streets, sewer, water and storm systems, asset inventory, plats,\nparcels, right-of-ways, easements, latecomers, city property and data layers. Map infrastructure\nby interpreting engineering plans, legal descriptions, aerial photos, and record drawings.\nAssists in developing procedures and schedules to attain mapping and data management\ngoals.\n2. Performs quality control on GIS data sets by developing, running and reviewing quality control\nreports on spatial integrity and attribute consistency. Performs quality control checks between\nGIS datasets and other Department business systems such as maintenance management,\nutility modeling, utility billing, customer service, project tracking and infrastructure inspection\nsystems to ensure integrated system data consistency.\nPWGISSeniorTech.jd.doc\nPublic Works GIS Senior Technician Page 2\n3. Assists in the development of GIS and data collection standards to ensure uniformity and\ncompatibility between the utility management systems and the GIS. May perform field collection\nof infrastructure location, structure and condition information. Records information into\ndatabase systems and GIS mapping layers.\n4. Researches and evaluates infrastructure and utility information and provides technical\ninformation and assistance to City personnel and the public. Initiates contact with City\npersonnel, private utilities, engineering firms and the public to verify infrastructure and utility\ninformation, resolve problems, and exchanges information to ensure accuracy of GIS mapping\nand infrastructure data. Utilizes the GIS, AutoCAD and a variety of database applications to\nanalyze data to provide custom mapping solutions to meet multi-departmental needs.\n5. Performs analysis procedures for spatial and non-spatial data to generate statistical, condition\nand maintenance reports, and technical maps for departments City-wide. Determines nature of\ninformation to be queried, analysis methods and reporting format.\n6. Prepares effective presentation of information using appropriate cartographic elements and\nmedia output. Creates output such as presentation maps, map books, graphs and publications\nusing GIS and presentation software and related equipment. Presents and explains information\nto City staff and the public.\n7. Trains and supports City staff in the use and applications of GIS information, data viewing\nsoftware, departmental database management and associated information.\n8. Develop and maintain data quality, cartographic standards, and best practices for GIS utility\nlayers. Assists in defining GIS standards as related to base mapping layers, database\nstructures and City-wide cartography and mapping standards.\n9. Performs technical updates and contributes content to the City\u2019s web pages and city-wide GIS\ninternet and intranet pages.\n10. Assists in the design, creation and maintenance of GIS data networks.\n11. Assists in the documentation of the GIS databases (metadata), procedures and business data\ninterfaces.\nADDITIONAL WORK PERFORMED:\n1. Assists other City departments with GIS mapping and analysis as needed.\n2. Trains and provides input and feedback on the work of new and temporary staff members.\nKNOWLEDGE AND SKILLS:\n\u2212 Knowledge of GIS and cartographic principles, terms, concepts, procedures, and geoprocessing\nfunctions and techniques.\n\u2212 Knowledge and ability to operate and use GIS hardware, software and related peripheral\nequipment.\n\u2212 Ability to prioritize workload, solve problems, and meet deadlines with a minimum of\nsupervision.\nPWGISSeniorTech.jd.doc\nPublic Works GIS Senior Technician Page 3\n\u2212 Knowledge of mathematics, algebra, trigonometry, and geometry.\n\u2212 Knowledge of civil engineering, mapping and surveying principles, terms, concepts, techniques\nand procedures.\n\u2212 Knowledge of public works and engineering data and records management systems and\npractices.\n\u2212 Knowledge and ability to operate database and reporting applications.\n\u2212 Analytical and problem solving skills.\n\u2212 Ability to understand technical manuals and follow established procedures.\n\u2212 Ability to maintain records and prepare necessary technical reports.\n\u2212 Ability to work independently and as part of a team.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Good skills in oral and written communication, problem solving, and ability to learn to work\nindependently with a minimum of supervision.\n\u2212 Ability to read, understand and translate engineering drawings, maps and legal descriptions.\n\u2212 Ability to produce and maintain computer generated maps and other graphic presentations.\n\u2212 Ability to establish and maintain effective working relationships with diverse groups of people\nsuch as contractors, engineers, developers, public officials and the general public.\n\u2212 Physical ability to perform essential functions of the job:\n\u2212 Adequate hearing, correctable vision, and manual dexterity.\n\u2212 Ability to occasionally lift light weight (10-15 lbs.).\n\u2212 Ability to perform extensive walking tasks (average of 2-6 miles per day), drive, and\naccurately perform condition rating tasks in all weather conditions for extended periods\nof time throughout the service area.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting, and requires sitting and working for extended periods in\nfront of a computer terminal. Some positions may also perform field work outdoors on uneven terrain,\nexposing employee to inclement weather, noise, fumes, construction environment, and traffic hazards.\nEmployees are required to use appropriate safety equipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 An AA degree in engineering or GIS technology including coursework in surveying, cartography,\nand civil engineering mapping; AND\n\u2212 Four years of GIS or CAD mapping experience in a public works environment\n\u2212 Two years of experience reading, interpreting and/or drafting engineering plans.\n\u2212 A combination of education and experience, which provides the applicant with the required\nknowledge, skills and abilities, will be considered.\nNECESSARY SPECIAL REQUIREMENT:\nValid Washington State driver\u2019s license and good driving record. A three-year driving abstract must be\nsubmitted at the time of hire.\nPWGISSeniorTech.jd.doc\nPublic Works GIS Senior Technician Page 4\nPREPARED BY: D. Burdick REVIEWED BY:\nL. Klemanski Thomas L. Rosenberg, Director\n5/09 Public Works\nCOMMISSION ALLOCATION: May 13, 2009\nPWGISSeniorTech.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Operations Office Assistant", "Job Title": "Public Works Operations Office Assistant", "Classification": "Office Assistant III", "Bargaining Unit": "Union:1937", "Published File Name": "PWOAIII.jd.pdf", "SharePoint List ID": "591", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/PWOAIII.jd.pdf", "pdf_file": "PWOAIII.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Operations Office Assistant UNION:1937\nSG:107\nCLASS TITLE: Office Assistant III CS:Y\nFLSA:Y\nDEPARTMENT: Public Works - Operations EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of complex data entry, clerical, and technical duties for Public Works - Operations.\nWork requires broad knowledge of City and departmental functions and procedures. Works\nindependently under general supervision. Work includes database management and tracking, with\nclose attention to detail and deadlines. Acts as backup receptionist/ clerical support for Public Works\nOperations.\nSUPERVISORY RELATIONSHIP:\nWorks under the immediate supervision and direction of the Public Works Operations Administrative\nSupport Supervisor, and the guidance of applicable federal, state and local statutes, regulations,\npolices, procedures and contractual agreements. . Provides support to Public Works - Operations\nAdministrative Management Staff. Employees work independently under general supervision and\naccording to City, department and division rules and regulations. Work is assigned by various\nsupervisors and superintendents.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides complex clerical and technical support to Public Works staff, including composing letters\nand memos from verbal instructions or handwritten drafts. Prepares standard reports and\nperforms filing, copying and mailing as needed.\n2. Develops and maintains accurate database and filing systems for specific functions within Public\nWorks - Operations including tracking employee training and licenses or inspections and\nschedules in support of the cross connection program.\n3. Enters data into the work management system and completes other data entry projects as\nassigned utilizing multiple specialized complex systems and databases. Enters data, checks for\naccuracy, verifies information and updates or corrects data as needed to ensure accuracy.\n4. Schedules training and makes travel arrangements for staff, to include registrations, out-of-town\nreservations, transportation and lodging. Prepares and processes travel authorizations,\ncompletes travel advance requests and expense reports.\n5. Performs reconciliation of purchasing cards as needed; ensuring proper backup, coding and\napproval.\nPWOAIII jd.doc\nPublic Works Operations Office Assistant Page 2\n6. Processes daily automated programs for uploading information into the asset and work\nmanagement system.\n7. Develops, recommends and establishes computerized and hard copy file systems. Coordinates\nfile system updating, maintenance and purging. Recommends, implements and maintains records\ntracking systems; monitors access to and release of files and records. Advises and/or trains\ndepartment employees on filing system and form design. Ensures compliance with the City's\nrecords classification system and state retention guidelines.\n8. Assists in organizing and supporting the administrative work of the division including\nrecommending and implementing administrative processes and procedures to improve workflow\nand organization within scope of responsibility.\n9. Receives and directs visitors and phone calls; provides program information, communicates with\nvendors, responds to inquiries and refers to appropriate staff.\n10. Acts as backup receptionist for Public Works Operations. Refers information by personal contact,\ntelephone, intercom systems, cell phone and two-way radio.\n11. Acts as backup timekeeper for the Public Works Operations division.\nADDITIONAL WORK PERFORMED:\n1. Performs data entry and processing services for Public Works divisions.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Standard office practices and procedures including ability to file alpha-numerically, indexing,\ncross reference methods, etc.\n- Good working knowledge of standard office equipment operation, including desktop computers\nand standard office software applications.\n- Purpose, practices, and policies of the Public Works Department\u2019s Operations Division,\nincluding the operational relationships between City departments, other governmental agencies\nand community groups and agencies.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n- Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting..\nPWOAIII jd.doc\nPublic Works Operations Office Assistant Page 3\nAbility to:\n- Work independently to carry out the responsibilities of the position.\n- Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nand database programs.\n- Operate a 10-key calculator with accuracy.\n- Add, subtract, multiply, divide, and perform basic statistical calculations.\n- Work with a high degree of accuracy and attention to detail and to follow detailed procedures\nand work schedules in an atmosphere of frequent interruptions and working deadlines.\n- Function effectively in an advanced technology environment and contribute to the Division's\noverall mission and goals.\n- Work independently, solve problems, and organize work with minimum supervision.\n- Willingness and ability to maintain confidentiality of sensitive information.\n- Communicate orally in English, to spell and write legibly on forms, letters, reports, and customer\ncorrespondence.\n- Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operating a computer and detecting and interpreting information on a\ncomputer screen and or typewritten page.\n\u2212 Frequently and effectively communicating with others.\n\u2212 Moving between work sites.\n\u2212 Occasionally transporting objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily at a computer workstation in a busy office environment and includes a\nnormal range of noise and frequent distractions with low everyday risks. Work involves sitting and\nworking in front of a computer terminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Three years of progressively responsible clerical experience or any combination of experience\nand education that provides the applicant with the desired skills, knowledge and ability to\nperform the job. Post-secondary vocational or college training preferred.\n- Proficient in the use of computer software to include word processing, spreadsheets, database\nand computerized record keeping systems and file management applications required. MS\nOffice experience preferred.\n- Experience in computerized data entry requiring high degree of accuracy and speed.\n- Keyboarding skills of 45 wpm required.\nNECESSARY SPECIAL REQUIREMENT:\n- Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: Ross Ardrey REVIEWED BY:\nSandy Pratt Eric Johnston, Assistant Director\nPWOAIII jd.doc\nPublic Works Operations Office Assistant Page 4\nSteve Mahaffey Public Works Operations\n4/95\nREVISED BY: L. McGowan REVIEWED BY:\nD. Baker Ted Carlson, Director\nJ. Rutan Public Works\n4/01\nM. Bishop\nD. Baker\nL. Klemanski\n5/05\nT. Ramsay\nA. Sullivan\n6/13\nA. Sullivan\n12/14\nM. Barrett\n5/23\nPWOAIII jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Public Works Receptionist", "Job Title": "Public Works Receptionist", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PWReceptionist.jd.pdf", "SharePoint List ID": "301", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PWReceptionist.jd.pdf", "pdf_file": "PWReceptionist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Receptionist UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Public Works - Administration & Engineering Divisions EEO4CODE:AS\nJOB SUMMARY:\nServes as receptionist for the Administration and Engineering Divisions of the Public Works\nDepartment utilizing a multi-line, digital telephone and computerized message system. Work\nrequires general knowledge of Public Works functions and procedures in order to relay questions,\nproblems and complaints to appropriate staff. Performs a variety of detailed clerical and support\ntasks utilizing computerized systems to prepare correspondence, forms and reports; maintains\ncomputerized and manual files and records.\nSUPERVISORY RELATIONSHIP:\nReports to the Administrative Coordinator. May receive direction from the Public Works Assistant\n(OA III) and assignments from Engineering staff. As skills are gained, independent performance\nunder general supervision is expected with guidance provided for technical problem solving.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs reception duties: greets, assists and provides general information to visitors of the\nPublic Works Department both in person and utilizing multi-line telephone console and\ncomputerized message system. Screens calls, records messages and/or inquiries for\nappropriate staff. Communicates with staff using intercom system, cell phone and two-way\nradio.\n2. Maintains Public Works permits record keeping system using manual and automated\nmethods. Compiles, verifies and enters, updates and retrieves information in the Tidemark\npermit system. Verifies permit approval and payment. Dispatches inspections for sewer,\nwater, and stormwater permits.\n3. Performs clerical and secretarial duties such as typing, word processing and editing of\ncorrespondence, notices, reports, forms, and labels. Updates manuals, faxes, photocopies\nand performs other related duties as assigned.\n4. Processes Administration and Engineering Divisions timesheets: checks addition and\nassigns payroll codes as instructed by supervisor.\n5. Opens, sorts and distributes mail. Collates, labels, and processes bulk mailings. Distributes\nbids, news releases, notices and periodicals.\n6. Assumes responsibility for day-to-day project filing. Assists in the preparation of records for\narchives; creates transmittal sheets.\nPWReceptionist.jd.doc\nPublic Works Receptionist Page 2\n7. Maintains conference room schedule for Public Works staff and various city uses.\n8. Records and posts employee vacations and flex schedules.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of the classification that can be performed at\nthe reception workstation.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n- Ability to communicate effectively and to provide clear explanations on procedures and\nregulations utilizing good interpersonal skills, courtesy, tact and good judgment.\n- Ability to gain a working knowledge of the purpose, practices and policies of the Public Works\nDepartment and to practically apply as appropriate.\n- Ability to use standard office equipment such as multi-line phone system, two-way radio,\ncomputer terminal, copier and fax machine.\n- Ability to accurately maintain a variety of computerized and hard copy files using alphanumeric,\ncategory, indexing and cross-reference methods. Good computer skills and the ability to use\nautomated office systems to include word processing, data entry/retrieval, file maintenance and\nrecord keeping systems.\n- Knowledge of business English grammar, punctuation, spelling, composition and letter format.\n- Ability to perform a variety of basic math functions and utilize 10-key adding machine with\naccuracy.\n- Ability to handle extensive public contact and remain calm in stressful situations.\n- Ability to work with accuracy and attention to detail in an environment of multi-tasking and\nfrequent interruptions.\n- Ability to work with a minimum of supervision and perform duties thoroughly.\n- Ability to work independently, stay on task and manage time effectively.\n- Physical ability to perform the essential functions of the job including adequate hearing for\ntelephone, two-way radio and voice communication; clear well-modulated voice with good\ndiction, visual acuity, finger dexterity for computer work.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment that includes a normal range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting\nand working in front of a computer terminal for extended periods of time.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of clerical experience in a busy office environment, including receptionist duties\nwith extensive public contact and computerized record keeping required.\n\u2212 Experience with a variety of computer software programs; Microsoft Office experience\npreferred.\n\u2212 Ability to type 45 wpm NET required.\n\u2212 Ability to use 10-key adding machine by touch preferred.\nPublic Works Receptionist Page 3\nPREPARED BY: S. Hodges REVIEWED BY:\n11/90 Richard McKinley\nPublic Works Director\nREVISED BY: S. Hodges\nA. Ruiz 5/94\nS. Hodges\nC. Sellin 8/95\nS. Hodges\nL. Klemanski 8/02\nCOMMISSION ALLOCATION: _________________________________________________"}
{"Department": "Public Works", "Job Title Sort": "Public Works Safety Programs Specialist", "Job Title": "Public Works Safety Programs Specialist", "Classification": "N/A", "Bargaining Unit": "231", "Published File Name": "PWSafetyProgramsSpecialist.jd.pdf", "SharePoint List ID": "643", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PWSafetyProgramsSpecialist.jd.pdf", "pdf_file": "PWSafetyProgramsSpecialist.jd.pdf", "text": "1\nCITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Safety Programs Specialist UNION: 231\nSG:3\nDEPARTMENT: Public Works-Operations CS:N\nFLSA:N\nEEO4|SOC:TE|19-5011\nJOB SUMMARY:\nResponsible for planning, coordinating, and implementing safety programs for the Public Works\nDepartment including evaluating safe work practices, performing field safety analysis, inspection\nservices, and accident investigations. Develops and administers yearly trainings such as hazardous\nawareness and safe work practice competencies. Oversees staff certification compliance and provides\nreports to supervisors as required. Coordinates the City of Bellingham\u2019s Commercial Driver\u2019s License\n(CDL) Certification Program in accordance with State and Federal guidelines. Manages vendor service\ncontracts related to training, safety, compliance, and certification programs. Ensures City wide elevator\nand fire suppression compliance and maintenance. Provides safety evaluations to Public Works, Parks,\nand other City departments as requested. Schedules occupational related testing as necessary. May\nserve as a technical resource and subject matter expert for City departments in assisting with\nhazardous materials spills, assessments, and clean-up efforts.\nSUPERVISORY RELATIONSHIPS:\nReports to the Assistant Director of Public Works-Utilities. Works independently under general\nsupervision in accordance with applicable federal, state and local statutes, regulations, policies,\nprocedures and contractual agreements.\nESSENTIAL FUNCTIONS:\n1. Develops, recommends and implements a comprehensive safety program for the Public Works\nDepartment. Implements safe systems in compliance with applicable regulations, policies and\nprocedures. Provides training and instruction with an emphasis on safety principles and\npractices. Inspects worksites and equipment for compliance with regulatory requirements and\nDepartmental safety standards and policies. Prepares reports and makes recommendations to\nthe appropriate staff following facility inspections, identification of hazardous conditions,\nequipment evaluations, industrial hygiene monitoring or other applicable investigations.\nExercises authority to discontinue work in response to identified hazards, if safety protocols are\nnot being followed or compliance issues are identified.\n2. Evaluates safe work practices, proper equipment usage, and conducts studies of perceived or\nsuspected safety hazards. Prepares and provides recommendations and reports to the\nDepartment Head or designee on the safety analysis findings. Conducts and analyzes\ninvestigations of accidents, safety violations, and near misses with designated staff. Updates\nprocedures and provides training as necessary.\n3. Administers the Hazardous Communication Program for Public Works and Parks. Oversees the\nmaintenance of Safety Data Sheet (SDS) files for Public Works and Parks. Submits Tier-Two\nPW SafetyProgramsSpecialist.jd\n2\nEmergency and Hazardous Chemical Inventory Report to the Department of Ecology (DOE).\nProvides findings and reports on any recommendations and changes to the Department Head\nor designee.\n4. Conducts Job Hazard Analysis following the Department of Labor and Industries (L&I)\nstandards. Identifies potential causes of occupational injury, death, or disease, controls to\neliminate or minimize the hazard, and determining what Personal Protective Equipment (PPE)\nmay be required for each identified hazard.\n5. Coordinates the City of Bellingham Commercial Drivers License (CDL) training program which\nincludes training of certified trainers, scheduling of trainees, and tracking trainee progress.\nEnsures compliance with all State and Federal required reporting to maintain the City of\nBellingham\u2019s status as a Certified CDL Training Program.\n6. Coordinates and monitors Random Drug Screening for Public Works Department CDL Holders.\nNotifies and directs staff for random drug screening according to required procedures. Provides\nreports to the appropriate Human Resources designee.\n7. Manages vendor service contracts related to training, safety, compliance, and certification\nprograms. Ensures timely inspection and compliance of City-wide elevator and fire suppression\nsystems. Audits the department\u2019s safety documents such as permits and ensures they are\nwithin compliance.\n8. Maintains and monitors required departmental training and certification records including\nmedical and physical requirements for CDL drivers. Establishes a system for ensuring accurate\nand up to date records are maintained for all required certifications and notifies supervisors of\nupcoming deadlines.\n9. Conducts needs and training analysis to determine Public Works and Parks departmental\nrequirements for safety and training programs. Develops plans and instructions for safe work\nprocedures and practices. Develops appropriate documentation of safety programs and\nprotocols. Serves as the primary point of contract for the L&I for Public Works and the Pacific\nStreet Operations Center.\n10. Develops, plans, conducts and implements a variety of programs such as employee industrial\nhygiene and safety and health. Coordinates Public Works monthly safety committee meetings in\naccordance with L&I standards. Participates in the Central Safety Committee, sharing\ninformation and resources. Serves as a City representative for the Local Emergency Planning\nCommittee.\n11. Develops, recommends, and implements the Public Works Operations safety training program,\nincluding selection of training materials and outside instructors. Works with the Public Works\nAssistant Director or designee on strategic planning. Schedules and develops year-round safety\ntraining classes and required testing. Updates training requirements in accordance with the\nWashington Industrial Safety and Health Act (WISHA) and the Occupational Safety and Health\nAdministration (OSHA) regulations and Department of Health and Washington Environmental\nTraining Center (WETC).\n12. Acts as a technical resource for Public Works Operations spill response activities.\n13. Stays up to date on WISHA, OSHA, and L&I regulations.\n14. Advises and informs City management staff and provides recommendations for implementing\nchanges to ensure compliance with of federal and state occupational safety and health\nregulations, as well as suggestions for implementation of these regulations.\nPW SafetyProgramsSpecialist.jd\n3\nADDITIONAL WORK PERFORMED:\n1. May be called to respond to emergencies by Public Works Operations.\n2. Serves as a technical resource and subject matter expert for City departments in assisting with\nhazardous materials spills, assessments, and clean-up efforts when required.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Hazardous materials regulations and practices.\n\u2212 Safe work practices, conducting safety investigations, advising on safety issues and conducting\nsafety training classes.\nSkill in:\n\u2212 Problem solving, decision making, planning, organizing, adaptability, flexibility, interpersonal\nsensitivity, time management and leadership.\n\u2212 Excellent oral communications, technical report writing, teaching and presentation skills.\nAbility to:\n\u2212 Obtain required safety training instructor certifications (i.e. first aid, flagging, etc.)\n\u2212 Interpret and apply written instructions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fac machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally lift objects up to 50lbs;\n\u2212 Occasionally traverse on uneven terrain;\n\u2212 Occasionally move between worksite locations;\n\u2212 Occasional exposure to outdoor weather conditions.\nWORKING ENVIRONMENT:\nWork is performed in both indoor and outdoor locations with exposure to all types of weather\nconditions. Frequently performs work indoors at a desk or computer terminal. General safety\nprecautions are taken into consideration and may require use of appropriate safety equipment and\nwearing protective clothing. Occasional potential for accidental exposure to hazardous chemicals and\nmaterials. This is a sedentary position with moderate physical exertion.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nPW SafetyProgramsSpecialist.jd\n4\n\u2212 Bachelor\u2019s degree in industrial safety, environmental health and safety, or equivalent\nmultidisciplinary science degree.\n\u2212 Three (3) years progressively responsible general work experience in an industrial environment\nincluding at least two (2) years\u2019 experience as an industrial safety inspector or safety trainer.\n\u2212 Experience in training and development functions, including program design and conducting\ntraining programs. Course work in adult education is preferred.\n\u2212 Experience with work practices such as trenching, heavy equipment operation, line breaking,\nlockout/tagout procedures and confined space work.\n\u2212 Experience conducting safety investigations requiring written analysis and reports.\n\u2212 Experience advising managers and employees on safety issues.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidate must submit a three-\nyear driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Instructor certifications, or ability to obtain within 6 months of hire:\n\u2212 CPR and industrial first aid Instructor\n\u2212 Confined space instructor\n\u2212 Must obtain a Class A CDL within 12 months of hire and maintain throughout the term of\nemployment.\n\u2212 Ability to obtain within 12 months of hire:\n\u2212 Trenching and Excavation Safety Certification\n\u2212 Fall Prevention and Protection Certification\n\u2212 Ability to obtain within 2 years of hire:\n\u2212 Hazardous Materials 40-hour emergency response certification and complete required annual\nupdates.\n\u2212 OSHA Bloodborne Pathogen instructor.\n\u2212 Asbestos Abatement instructor.\n\u2212 Ability to obtain within 4 years of hire:\n\u2212 Certified Erosion and Sediment Control Lead (CESCL) instructor\nPREPARED BY: M. Olinger REVIEWED BY:___________________________\nJ. Honga Mike Olinger, Asst. Director\nA.Sullivan Public Works, Utilities\n6/23\n___________________________\nEric Johnston, Director\nPublic Works\nPW SafetyProgramsSpecialist.jd"}
{"Department": "Public Works", "Job Title Sort": "Public Works Superintendent - Maintenance", "Job Title": "Public Works Superintendent - Maintenance", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWSuperintendentMaint.jd.pdf", "SharePoint List ID": "312", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PWSuperintendentMaint.jd.pdf", "pdf_file": "PWSuperintendentMaint.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Superintendent - Maintenance E-PLAN\nSG:E2-13\nDEPARTMENT: Public Works - Operations CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nResponsible for the operation and maintenance of the City's street, stormwater, water distribution,\nsewage collection systems, and solid waste activities. Works under applicable State, City and industry\nregulations and policies to ensure a safe, dependable and cost-effective operation of these systems.\nEnsures all federal, state, and local regulations are met and that departmental policies and procedures\nare followed to provide safe, dependable and cost-effective operation of the municipal water distribution,\nstormwater collection, wastewater collection, and public right-of-way systems. Directs supervisors and\nhandles personnel functions for areas of responsibility. Assists in establishing and implementing sound\nbusiness practices, rates and long-range plans.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director of Public Works - Operations. Work is performed under general\nsupervision and the guidance of well-established departmental and City policies and procedures as well\nas standards of the American Public Works Association (APWA), the American Water Works\nAssociation (AWWA), and Water Environment Federation (WEF). Serves as a member of the Public\nWorks management team. Supervises the activities of the Street, Water Distribution, Sewer Collection,\nand Stormwater supervisors, and solid waste activities.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and directs the operation and maintenance of the street network, storm drainage,\nWater Distribution, sewer collection, and waste control systems.\n2. Plans annual work schedules and prioritizes projects taking into account the resources of the\nDepartment and the Public Works Department's overall progress and goals. Schedules\npreventative maintenance and emergency repairs.\n3. Oversees and directs supervisory staff in planning and implementation of personnel\nassignments. Provides oversight in determining personnel requirements, specific work\nmanagement tasks assigned to each individual or shift and provides quality control supervision\nto ensure satisfactory performance of duties.\n4. Recommends physical improvements necessary or desirable to maintain or improve efficient\noperation of the street network, water distribution, sewage collection, and stormwater systems.\nPrepares recommendations for the annual capital improvement program.\n5. Acts as the City\u2019s Water Distribution Manager by providing overall supervision for the operation\nand maintenance of the water distribution system.\n6. Develops maintenance planning schedules for physical improvements necessary or desirable to\nmaintain or improve efficient operation of the water distribution system.\nPublic Works Superintendent - Maintenance Page 2\n7. Assists in utility business planning, rates, and billing management.\n8. Prepares annual budget for assigned areas of responsibility and operates within fiscal\nconstraints. Prepares recommendations for capital improvement program.\n9. Responsible for personnel functions for areas supervised including organization plans, staffing,\nemployee training and professional development, performance appraisals, disciplinary actions and\nfinal selection of employees. Supervises consumer and community service activities such as\nutility locations, complaint investigation and citizen inquiry.\n10. Supervises and provides oversight of the City\u2019s solid waste program, including collection and\ndisposal contracts. Responsible for the annual budget of the Neighborhood Code Compliance\nOfficer.\n11. Represents Department on various internal committees involved in emergency planning and\nemergency response.\nADDITIONAL WORK PERFORMED:\n1. Performs project and committee responsibilities and serves as a member of the Public Works\nmanagement team and may act in responsible charge of the Operations Division, upon request.\n2. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n3. Coordinates and performs consultant selection and liaison activities in support of the Public\nWorks project manager and project management team.\n4. Prepares contract proposals, cost estimates and construction specifications for construction\ncontract work in the areas of assigned responsibility.\n5. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The fields of street maintenance, storm drainage, water distribution, and sewer collection\nsystems, including legal, technical and organizational aspects, as well as sources of current\nknowledge of the field.\n\u2212 Strong knowledge and ability in fiscal and records management including cost analysis and\nbudget development/analysis and asset management.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes.\nSkill in:\n\u2212 Strong management skills including leadership, supervision, problem analysis and decision-\nmaking, planning and organizing, interpersonal sensitivity, adaptability/flexibility, stress\ntolerance and time management.\n\u2212 Excellent written and oral communications skills for working with a diversity of personnel, public\nofficials and citizens.\nAbility to:\nPublic Works Superintendent - Maintenance Page 3\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned area and adapt to new technologies, keeping personal\nand team technical skills up-to-date and using technology to increase productivity.\n\u2212 Plan, organize and execute programs.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Willingness to accept on-call status and be available to respond to on-call circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasional exposure to outdoor weather conditions;\n\u2212 Mobility required for attendance at various meetings and for touring various work sites of\nPublic Works projects throughout the City.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and in an outdoor field environment with frequent visits to\nPublic Works project work sites throughout the City. The incumbent may be exposed to fumes, airborne\nparticles and unfavorable outside weather conditions. The noise level is usually moderate in the office\nenvironment and loud in the field. Incumbent is subject to stress associated with project deadlines,\ncompeting requests and demanding internal and external customer service requirements. Business\ntravel is required. This position has minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in civil engineering, management, public administration or closely related\nfield required.\n\u2212 Minimum of five years demonstrated complex program and project management experience\nrequired. Must be in one or more of the task areas related to the assignment (solid waste, street\nmaintenance, storm drainage and sewer collection system maintenance).\n\u2212 Minimum of three years of supervisory experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\n\u2212 Must secure the Washington State Water Distribution Manager IV Certificate of Competency\nwithin one year of hire and maintain for duration of employment. Comparable certifications\nobtained in other states will be evaluated on a case-by-case basis.\nPublic Works Superintendent - Maintenance Page 4\nPREPARED BY: K. Thomas REVIEWED BY:\n2/84 Eric Johnston\nAsst. Director,\nPublic Works/Operations\nREVISED BY: S. Mahaffey REVIEWED BY:\n8/86 Ted Carlson, Director\nK. Thomas Public Works\nC. Sellin\n11/91\nL. McGowan-Smith\n2/02\nJ. Thistle, L. McGowan-Smith\n6/06\nE. Johnston, A. Beatty\n1/13\nM. Olinger, E. Johnston\nA. Beatty\nA. Sullivan\n5/14"}
{"Department": "Public Works", "Job Title Sort": "Public Works Superintendent \u2013 Traffic/Parking/Fiber", "Job Title": "Public Works Superintendent \u2013 Traffic/Parking/Fiber", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWSuperintendentTrafficFiberParking.pdf", "SharePoint List ID": "555", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PWSuperintendentTrafficFiberParking.pdf", "pdf_file": "PWSuperintendentTrafficFiberParking.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Superintendent \u2013 Traffic/Parking/Fiber E-PLAN\nSG:E2-13\nDEPARTMENT: Public Works - Operations Division CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nResponsible for the operation and maintenance of the City's Signal, Traffic, Parking, and Fiber Optic\nNetwork Division. Develops strategic objectives including short-term and long-term planning in\naccordance with City and community goals. Works in collaboration with City staff and private vendors to\ncomplete project objectives. Manages and coordinates infrastructure design, traffic engineering\nstrategies, and improvement initiatives. Oversees vendor contracts for services. Develops, establishes,\nand maintains departmental policies and procedures to provide safe, dependable, and cost-effective\noperations of the Division. Directs supervisory and professional staff and oversees employee\nperformance including quality, quantity, and efficiency of work. Works under applicable City, State,\nFederal regulations, policies, and laws.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director of Public Works/Operations Division. Works independently under the\nguidance of City and Departmental policies and procedures, as well as local, state, and federal\nregulations, laws, policies and industry best practices.\nSupervises the activities of the Signal, Traffic, Parking, and Fiber Optic Network Divisions. Serves as a\nmember of Public Works management team.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Directs and oversees the operation and maintenance of the Division including infrastructure,\ntraffic engineering, and project management. Recommends physical improvements to maintain\nor efficiently improve the operation of the Traffic and Signal systems, Fiber Optic Network, and\nParking Operations Program. Researches, develops, and implements Division policies,\nprocedures, and protocols. Ensures compliance with federal, state, and local regulations.\n2. Prioritizes the work of the Division. Responsible for tracking progress and meeting deadlines.\nSchedules preventative maintenance and emergency repairs. Ensures availability of materials\nand equipment required to meet Division goals and responsibilities.\n3. Manages maintenance of traffic signals for all partner agencies including Washington State\nDepartment of Transportation, Whatcom County, Ferndale, and Lynden.\n4. Oversees and directs supervisory staff in planning and implementing personnel assignments\nand establishing performance standards. Responsible for the establishment of supervisory work\ntasks, employee hiring process, participating in disciplinary actions, and conducting\nperformance evaluations. Ensures ongoing training for all Signal, Traffic, Parking, and Fiber\nOptic Network operations. Enforces safety and training policies and procedures.\nPage 2\n5. Develops partnerships and works with local organizations on traffic, parking, and infrastructure\ndesigns, developments, and needs.\n6. Negotiates contracts including cost estimates and construction specifications for contruction\nwork. Solicits and develops requests for qualifications and or proposals, in accordance with\napplicable procurement guidelines, for vendor selection. Performs consultant selection and\nliaison activities.\n7. Works with Fiber Network and Parking Operations to develop enterprise planning, rates, and\nbilling management for partner agencies and community organizations utilizing services.\nProvides recommendations on price structure and billing management to the Assistant Director\nand or Director.\n8. Prepares and monitors annual budget for assigned areas of responsibility and operates within\nfiscal constraints. Prepares recommendations for the annual capital improvement program.\n9. Supervises consumer and community service activities such as utility locations, complaint\ninvestigation, and community member inquiries.\n10. Represents Department and serves on various committees involving regional and state\ntransportation as well as emergency planning and response.\nADDITIONAL WORK PERFORMED:\n1. Performs project and committee responsibilities and serves as a member of the Public Works\nmanagement team. May act in responsible charge of the Operations Division, upon request.\n2. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n3. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The fields of traffic signals, street lighting, traffic control signs, and pavement markings\nmaintenance and design, fiber optic network maintenance and design, and parking system\nmanagement, including legal, technical and organizational aspects, as well as sources of\ncurrent knowledge of the field.\n\u2212 Strong knowledge and ability in Public Sector fiscal and records management including cost\nanalysis and budget development, analysis, and asset management.\n\u2212 A working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes.\n\u2212 Principles and practices of leadership, supervision, and personnel management.\n\u2212 Standards of the American Public Works Association (APWA), International Municipal Signal\nAssociation (IMSA), Institute of Transportation Engineers (ITE), American Association of State\nHighway and Transportation Officials (AASHTO), International Parking Institute (IPI) and the\nFiber Optic Association (FOA).\nSkill in:\n\u2212 Strong leadership skills including time management, problem analysis and resolution including in\nemergency situations, interpersonal sensitivity, and adaptability.\nPage 3\n\u2212 Strong management skills including organizing staff, including the ability to effectively coach and\nprovide performance feedback.\n\u2212 Excellent communication skills for working with federal and state agency personnel, local\ngovernment staff, residents, and public officials.\n\u2212 Project development and engineering principals.\nAbility to:\n\u2212 Apply problem-solving techniques to make reasoned, timely and consistent decisions on\nadministrative matters and resolve technical problems.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned area and adapt to new technologies, keeping personal\nand team technical skills up-to-date and using technology to increase productivity.\n\u2212 Plan, organize and execute programs.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Willingness to accept on-call status and be available to respond to on-call circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Move between worksites for attendance at various meetings;\n\u2212 Occasionally traverse uneven terrain at Public Works projects throughout the City.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and occasionally in an outdoor field environment with visits\nto Public Works project work sites throughout the city. The incumbent may be exposed to fumes,\nairborne particles and outside weather conditions. Exposure to varying noise levels in the office and\noutdoor setting. Incumbent is subject to stress associated with project deadlines, competing requests\nand demanding internal and external customer service requirements. Business travel is required. This\nposition has minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in civil engineering, public or business administration or closely related field\nrequired.\n\u2212 Minimum of five years demonstrated complex program and project management experience\nrequired.\no Must be in one or more of the task areas related to the assignment (Signal, Traffic,\nParking, and Fiber Optic Network operations).\n\u2212 Minimum of three years of supervisory experience required.\n\u2212 A combination of relevant education and experience which demonstrates the skills, knowledge\nand abilities required to perform the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\nPage 4\n\u2212 Valid Washington State driver's license and good driving record required at time of hire.\nCandidates must submit a three-year driving record abstract prior to hire.\n\u2212 Must have or have the ability to obtain the following certifications within three years of hire:\no IMSA Signs & Markings level III\no IMSA Traffic Signal Inspector\no IMSA Roadway Lighting Technician II\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: M. Olinger REVIEWED BY:\nA. Sullivan Eric Johnston, Director Public Works\nJ. Honga\n7/2022\nREVIEWED BY:\nMichael Olinger, Assistant Director of Operations"}
{"Department": "Public Works", "Job Title Sort": "Purchasing Manager", "Job Title": "Purchasing Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWPurchasingManager.jd.pdf", "SharePoint List ID": "373", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWPurchasingManager.jd.pdf", "pdf_file": "PWPurchasingManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Purchasing Manager UNION:231\nSG:8\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Public Works Purchasing Manager oversees city-wide procurement processes that ensure\ncompliance with applicable federal, state and local laws and City policies and procedures. Performs\ncomplex administrative and technical purchasing work and provides procurement expertise in\nmanaging and coordinating a centralized procurement system of contracts, goods and services as\nwell as asset storage, recovery and disposal.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Maintenance - Operations Division. Works under general\nguidance and direction and according to City and Departmental policies and procedures and\napplicable federal, state and local regulations. Supervises employees in Purchasing and\nWarehouse/Mail room units.\nESSENTIAL FUNCTIONS OF THE JOB:\nPurchasing/Warehouse Functions:\n1. Recommends, implements and maintains City purchasing systems for maximum efficiency and\nto achieve optimum life-cycle cost for all goods and services purchased. Oversees the analysis\nof cost, performance, quality, service and delivery. Provides input and makes recommendations\nto City Administration on purchasing and procurement policies and procedures. Implements\ncity-wide policies and procedures, oversees the creation of manuals, forms, charts,\ninformational materials, related training programs and briefings. Using various analytical\nmethods evaluates City's current purchasing patterns and practices; develops and continuously\nimproves centralized purchasing systems and procedures.\n2. Oversees all City procurement processing, monitoring, bids, solicitations,\naddendums, administration, clarifications, modification, compliance, negotiations, changing\nconditions, coordination of legal review, terminations, and purchase orders. Provides responsive\nsupport to City Departments regarding complex procurement issues including Revenue\nContracts, Technology, Architect services, Engineering services, Construction, and Public\nWorks Contracts, and Systems contracts. Provides training and technical guidance as needed.\n3. Oversees and directs staff on development of contracting forms and contracting documents.\nProvides recommendations to and collaborates with Assistant City Attorneys and Public Works\nexecutive team on standards, processes, risk assessment, liability and insurance requirements.\nDirects work of purchasing staff in carrying out and executing contracts.\n4. Prepares and presents recommendations to City administration regarding standards for\ncompetitive purchasing of professional services, trains departments on procedures for acquiring\nPurchasing Manager Page 2\nprofessional services, monitors compliance with City standards, and recommends corrective\naction as needed.\n5. Manages and oversees the central procurement system to maintain the integrity of the public\nprocurement process and guard against ethical challenges and charges of fraud, waste or\ninefficiency. Makes recommendations on sole source purchase requests and other complex\npurchases to the Public Works Director or designee within the limits of Bellingham municipal\ncode and state law.\n6. Ensures accountability, compliance and consistent interpretation and application with all current\nand applicable state and federal laws, agency policies and procedures, rules and regulations.\n7. Oversees the management of warehouse and parts room operations, inventory control and\nsurplus property. Develops and implements the warehouse municipal emergency response\ncapability. Ensures full compliance of warehouse with safety regulations.\nSupervision:\n8. Directs, plans and organizes the work of purchasing and warehouse unit staff. Selects\ncandidates for hire, trains, schedules, assigns and reviews work of staff. Establishes\nperformance standards, conducts performance reviews, coaches, counsels and recommends\ndisciplinary actions. Plans and carries out employee development.\nADDITIONAL WORK PERFORMED:\n1. In absence of the Superintendent of Maintenance-Operations, may act in responsible charge of\nthe Maintenance Division, upon request.\n2. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n3. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Contemporary purchasing methods and procedures, techniques of specifications and contract\nwriting, purchasing and contract law, procurement and marketing conditions and trends.\n\u2212 Working knowledge of the fields of Business Administration and/or Finance including technical\nand organizational aspects, as well as sources of current knowledge of purchasing and finance.\n\u2212 Current state and local contracting practices and regulations, including prevailing wages,\ninsurance and bonding requirements for public contracting.\n\u2212 Risk management principles and practices.\n\u2212 Fiscal management including cost analysis, budget monitoring and development.\n\u2212 Federal, state and local laws, rules and regulations governing public purchasing.\n\u2212 Current literature and trends in the purchasing field.\nSkills in:\n\u2212 Excellent communication skills, including oral (for presenting proposals to management staff,\npresentations at meetings), written (for preparing reports, recommendations, correspondence\nand writing specifications of a legal and technical nature) and interpersonal (for working with\nvendors and providing professional, objective buying services to City departments).\nPurchasing Manager Page 3\n\u2212 Management skills, including leadership/supervisory skills, problem analysis and decision-\nmaking, planning and organizing, interpersonal sensitivity, management control, adaptability,\nflexibility, stress tolerance and time management.\n\u2212 Comprehensive skill in researching and preparing complex specifications, solicitations and\ncontract documents.\nAbility to:\n\u2212 Obtain a clear understanding of departmental material and equipment needs during purchasing\nrequest processes and to facilitate the fulfillment of material and equipment needs in a sensitive\nand timely manner within federal, state and city law.\n\u2212 Utilize computerized systems and applications, especially those used for spreadsheets, word\nprocessing, databases (Access) and record-keeping.\n\u2212 Establish and maintain effective working relationships with subordinate employees, other City\nofficials, and the general public.\n\u2212 Provide strong leadership and direction, with clearly defined objectives to accomplish division\ngoals.\n\u2212 Use appropriate judgment and initiative in making recommendations and resolving problems\nthat are complex and sensitive in nature.\n\u2212 Adhere to the highest ethical standards in managing the City purchasing functions.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Talk and hear sufficiently to communicate in person and over the phone;\n\u2212 Lift objects weighing up to twenty-five (25) lbs.;\n\u2212 Bend, stoop, twist or work in other awkward positions to inspect equipment.\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. Work is performed primarily in an office\nsetting with occasional visits to department work sites/warehouse to provide direction and assist\nstaff with problem resolution pertaining to area of responsibility. Business travel may be required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in business administration, finance, public administration or closely\nrelated field.\n\u2212 Two (2) years experience as a Purchasing Manager or five (5) years as a Senior Buyer with\nresponsibility for a wide range of buying, including consumable supplies, commodity and/or\nheavy equipment acquisition\n\u2212 Three (3) years supervisory experience.\n\u2212 Experience with budgeting preferred.\n\u2212 Experience with contract administration strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPurchasing Manager Page 4\n\u2212 Certified Public Procurement Officer (CPPO) or Certified Purchasing Manager (CPM)\nstrongly preferred; Certified Professional Public Buyer (CPPB) or Accredited Purchasing\nPractitioner preferred.\nPREPARED BY: REVIEWED BY:\nE. Johnston Ted Carlson, Director\nM. Olinger Public Works\nA. Beatty\nA. Sullivan\n4/14"}
{"Department": "Finance", "Job Title Sort": "Purchasing Manager", "Job Title": "Purchasing Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FNPurchasingManager.pdf", "SharePoint List ID": "627", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/FNPurchasingManager.pdf", "pdf_file": "FNPurchasingManager.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Purchasing Manager UNION:231\nSG:8\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE|SOC:OA|11-3061\nJOB SUMMARY:\nThe Purchasing Manager oversees city-wide procurement processes that ensure compliance with\napplicable federal, state and local laws and City policies and procedures. Performs complex\nadministrative and technical purchasing work and provides procurement expertise in managing and\ncoordinating a centralized procurement system of contracts, goods and services as well as asset\nstorage, recovery and disposal.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Finance Director. Works under general guidance and direction and according\nto City and Departmental policies and procedures and applicable federal, state and local\nregulations. Supervises employees in Purchasing and Contracting.\nESSENTIAL FUNCTIONS OF THE JOB:\nPurchasing Functions:\n1. Recommends, implements and maintains City purchasing systems for maximum efficiency and\nto achieve optimum life-cycle cost for all goods and services purchased. Oversees the analysis\nof cost, performance, quality, service and delivery. Provides input and makes recommendations\nto City Administration on purchasing and procurement policies and procedures. Implements\ncity-wide policies and procedures, oversees the creation of manuals, forms, charts,\ninformational materials, related training programs and briefings. Using various analytical\nmethods evaluates City's current purchasing patterns and practices; develops and continuously\nimproves centralized purchasing systems and procedures.\n2. Oversees all City procurement processing, monitoring, bids, solicitations,\naddendums, administration, clarifications, modification, compliance, negotiations, changing\nconditions, coordination of legal review, terminations, and purchase orders. Provides responsive\nsupport to City Departments regarding complex procurement issues including Revenue\nContracts, Technology, Architect services, Engineering services, Construction, and Public\nWorks Contracts, and Systems contracts. Provides training and technical guidance as needed.\n3. Oversees and directs staff on development of contracting forms and contracting documents.\nProvides recommendations to and collaborates with Assistant City Attorneys and Finance\nexecutive team on standards, processes, risk assessment, liability and insurance requirements.\nDirects work of purchasing staff in carrying out and executing contracts.\n4. Prepares and presents recommendations to City administration regarding standards for\ncompetitive purchasing of professional services, trains departments on procedures for acquiring\nprofessional services, monitors compliance with City standards, and recommends corrective\naction as needed.\n5. Manages and oversees the central procurement system to maintain the integrity of the public\nprocurement process and guard against ethical challenges and charges of fraud, waste or\ninefficiency. Makes recommendations on sole source purchase requests and other complex\npurchases to the Finance Director or designee within the limits of Bellingham municipal code\nand state law.\n6. Ensures accountability, compliance and consistent interpretation and application with all current\nand applicable state and federal laws, agency policies and procedures, rules and regulations.\nSupervision:\n8. Directs, plans and organizes the work of purchasing and contracting staff. Selects candidates\nfor hire, trains, schedules, assigns and reviews work of staff. Establishes performance\nstandards, conducts performance reviews, coaches, counsels and recommends disciplinary\nactions. Plans and carries out employee development.\nADDITIONAL WORK PERFORMED:\n1. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n2. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Contemporary purchasing methods and procedures, techniques of specifications and contract\nwriting, purchasing and contract law, procurement and marketing conditions and trends.\n\u2212 Working knowledge of the fields of Business Administration and/or Finance including technical\nand organizational aspects, as well as sources of current knowledge of purchasing and finance.\n\u2212 Current state and local contracting practices and regulations, including prevailing wages,\ninsurance and bonding requirements for public contracting.\n\u2212 Risk management principles and practices.\n\u2212 Fiscal management including cost analysis, budget monitoring and development.\n\u2212 Federal, state and local laws, rules and regulations governing public purchasing.\n\u2212 Current literature and trends in the purchasing field.\nSkills in:\n\u2212 Excellent communication skills, including oral (for presenting proposals to management staff,\npresentations at meetings), written (for preparing reports, recommendations, correspondence\nand writing specifications of a legal and technical nature) and interpersonal (for working with\nvendors and providing professional, objective buying services to City departments).\n\u2212 Management skills, including leadership/supervisory skills, problem analysis and decision-\nmaking, planning and organizing, interpersonal sensitivity, management control, adaptability,\nflexibility, stress tolerance and time management.\n\u2212 Comprehensive skill in researching and preparing complex specifications, solicitations and\ncontract documents.\nAbility to:\n\u2212 Obtain a clear understanding of departmental material and equipment needs during purchasing\nrequest processes and to facilitate the fulfillment of material and equipment needs in a sensitive\nand timely manner within federal, state and city law.\n\u2212 Utilize computerized systems and applications, especially those used for spreadsheets, word\nprocessing, databases (Access) and record-keeping.\n\u2212 Establish and maintain effective working relationships with subordinate employees, other City\nofficials, and the general public.\n\u2212 Provide strong leadership and direction, with clearly defined objectives to accomplish division\ngoals.\n\u2212 Use appropriate judgment and initiative in making recommendations and resolving problems\nthat are complex and sensitive in nature.\n\u2212 Adhere to the highest ethical standards in managing the City purchasing functions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally lift objects weighing up to twenty-five (25) lbs.; ability to bend, stoop, twist or\nwork in confined positions to inspect equipment;\n\u2212 Travel between worksites.\nWORKING ENVIRONMENT:\nWorks extensively at a desk and computer workstation. Work is performed primarily in an office\nsetting with occasional visits to department work sites. Business travel may be required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in business administration, finance, public administration or closely\nrelated field.\n\u2212 Two (2) years experience as a Purchasing Manager or five (5) years as a Senior Buyer with\nresponsibility for a wide range of buying, including consumable supplies, commodity and/or\nheavy equipment acquisition.\n\u2212 Three (3) years supervisory experience.\n\u2212 Experience with budgeting preferred.\n\u2212 Experience with contract administration strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Certified Public Procurement Officer (CPPO) or Certified Purchasing Manager (CPM)\nstrongly preferred; Certified Professional Public Buyer (CPPB) or Accredited Purchasing\nPractitioner preferred.\nPREPARED BY: REVIEWED BY:\nE. Johnston Andrew Asbjornsen, Finance Director\nM. Olinger\nA. Beatty\nA. Sullivan\n4/14\nF. Longman\nJ. Honga\n5/2024"}
{"Department": "Public Works", "Job Title Sort": "PW Construction Inspector", "Job Title": "PW Construction Inspector", "Classification": "Construction Inspector", "Bargaining Unit": "Union:1937", "Published File Name": "PWConstructionInspector.pdf", "SharePoint List ID": "647", "Salary Grade": "12", "pdf_url": "https://cob.org/wp-content/uploads/PWConstructionInspector.pdf", "pdf_file": "PWConstructionInspector.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: PW Construction Inspector UNION: 1937\nSG: 12\nCLASS TITLE: Construction Inspector CS: Y\nFLSA: Y\nDEPARTMENT: Public Works EEO/SOC CODE:TE/47-4011\nJOB SUMMARY:\nPerforms field inspections of assigned construction projects including street, water, sanitary sewer,\nand storm sewer system infrastructure projects associated with private development projects, and\nutility permit construction projects to ensure compliance with specifications, standards, approved\nplans, and permits.\nSUPERVISORY RELATIONSHIP:\nWorks independently under general supervision of the Construction Manager who assigns and\nreviews the work, and the guidance and direction of applicable federal, state, and local statutes,\nregulations, policies, procedures, contractual agreements, codes, and engineering standards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Observes work in progress and conducts inspections of assigned construction projects to\nensure procedures and materials used are within specified standards and comply with\napplicable codes, City requirements, and with the issued permit. Advises contractor if work\nperformed or materials used do not meet applicable codes and/or contract; orders suspension\nof work or remedy, as needed.\n2. Tracks and evaluates construction progress, documents inspections, and maintains required\nrecords, pictures, and logs of construction activities. Measures projects to facilitate accurate\nreview of submitted \"as built\" drawings for permanent records, checks line, grade, size,\nelevation, and location of improvements.\n3. Schedules field tests and coordinates permit inspections as required. Conducts preliminary\nwater testing for private development; collects water samples and delivers to lab. Performs\npressure testing for water and sewer lines on private development.\n4. Informs supervisor and project engineer(s) of progress and details of construction projects.\nMaintains communications with contractor, citizens, and City staff regarding complaints,\nconstruction activities, and concerns. Acts as point of contact in the event of emergencies that\narise after hours related to construction.\n5. Participates in construction meetings; performs plan and/or permit review.\n6. Inspects traffic control and personnel for compliance with local guidelines and current Manual\non Uniform Traffic Control Devices (MUTCD).\n7. Inspects work on all private utility construction such as telephone, power, communication, and\nnatural gas. Ensures that all procedures and materials meet the requirements of the permit\nand that restoration of the right-of-way is complete.\nADDITIONAL WORK PERFORMED:\n1. Inspects capital projects of moderate complexity as assigned.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Standard construction practices including specifications, methods, and materials.\n- Construction inspection and materials testing practices procedures.\n- Applicable local, state, and federal laws, codes, and standards related to construction\ninspection.\n- Americans with Disability Act sidewalk and ramp standards.\n- Construction equipment.\nAbility to:\n- Communicate effectively, both orally and in writing.\n- Review and interpret construction drawings, contracts, and plans.\n- Make mathematical calculations used in construction inspection and materials testing.\n- Prepare technical materials and reports.\n- Establish and maintain effective working relationships with other employees, contractors,\ndevelopers, and the public.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n- Maintain consistent and punctual attendance.\n- Physical ability to perform essential functions of the job, including:\n- Frequently communicate accurate information and ideas with others;\n- Frequently travel between indoor and outdoor locations and moves and positions self\nto inspect outdoor infrastructure including ascending, descending, and traversing on\nuneven terrain, loose soil, and sloped surfaces;\n- Operate a computer and other office equipment such as a keyboard, mouse, phone,\nand fax machine;\n- Occasionally transport and move heavy objects up to 50 lbs;\n- Must be able to respond quickly and communicate in a noisy fast-paced environment\nwhile meeting mandated safety standards.\nWORKING ENVIRONMENT:\nWork is primarily performed outdoors while conducting inspections, exposing the employee to\ninclement weather, traffic, construction site hazards, noise, and toxic fumes. Employees are required\nto use appropriate safety equipment and follow standard safety practices. Inspectors should expect\nto enter and exit their vehicle many times each day. Must be available for on-call problem resolution\nand troubleshooting of emergencies and issues that arise after hours as a result of construction.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Two years of construction inspection experience for a variety of construction projects required.\nMust include inspection on public works projects or closely related area; AND\n- One year of vocational training in engineering technology or related field.\n- An equivalent combination of experience and training that provides the applicant with the\nknowledge and skills to perform the essential functions of the position will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n- Valid Washington State driver's license and good driving record. A three-year driving abstract\nmust be submitted prior to hire.\n- Employment contingent upon passing a criminal background check and child and adult abuse\nrecords check.\n- Must secure and maintain the following certifications within 1 year of hire.\n- Water Distribution Manager (WDM) 1\n- Cross-connection Control Specialist (CCCS)\n- Certified Erosion and Sediment Control Lead (CESCL)\n- CPR and First Aid Certification\n- Flagger Certification\nPREPARED BY: P. Reed REVIEWED BY:_________________________\nM. Barrett Mike Wilson, Asst. Director Public Works,\n11/23 Engineering\nREVIEWED BY:_________________________\nJoel Pfundt, Interim Public Works Director"}
{"Department": "Public Works", "Job Title Sort": "Real Property Manager", "Job Title": "Real Property Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWRealPropMgr.jd.pdf", "SharePoint List ID": "300", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWRealPropMgr.jd.pdf", "pdf_file": "PWRealPropMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Real Property Manager UNION:231\nSG:6\nDEPARTMENT: Public Works \u2013 Engineering CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nManages the acquisition of real property and property rights, including performing acquisition tasks\nand managing properties in compliance with federal, state and city policies, procedures and\nregulations. Oversees the work of assigned staff. Provides City-wide support for real estate\ntransactions.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Assistant Director of Public Works - Engineering. Works under general\nsupervision and applicable City, State, and Federal policies, procedures and regulations.\nSupervises staff engaged in acquiring and managing real property, property rights and providing\nsurvey services.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs a variety of professional, technical and supervisory duties related to property\nacquisition, property management and survey services.\n2. Plans, organizes, coordinates, assigns and evaluates the work of staff engaged in acquiring real\nproperty, and property rights, and survey services. Provides training and ensures employee\ncompliance with City and departmental policies and procedures.\n3. Performs acquisitions of real property and property rights for the Public Works Department.\nThis includes determining market value and just compensation; performing true cost estimates;\ndetermining what types of appraisals, environmental and geo-technical studies and title and\ngrant requirements are needed; negotiating and performing relocations; performing due\ndiligence and title curative; and handling temporary rights-of-entry. Closes on properties as an\nagent for the City and keeps apprised of budgetary constraints.\n4. Manages retail leases for Public Works, which includes being the point of contact for tenants,\nvetting of new tenants, handling all leasing issues, keeping track of lease expirations and\ndrafting lease extension documents, and managing leasing consultants.\n5. Hires and manages consultants, which includes making work assignments and consultant pay\nrecommendations. Reviews performance by consultants for compliance with contract terms.\n6. Resolves complex title issues and provides professional policy guidance to the Public Works\nDepartment by recommending whether to proceed with acquisitions and determining the best\nmethods for performing due diligence and title curative.\nPWRealPropMgr.jd.doc\nReal Property Manager Page 2\n7. Reviews and analyzes proposed acquisitions and dispositions for intended use by checking\ndevelopment issues, zoning ordinances, land uses, and City requirements for property. Works\ncollaboratively with, and advises, the Real Estate and Surplus Property Committee.\n8. Develops and makes recommendations regarding implementing acquisition policies and\nprocedures.\n9. Prepares, implements and administers the section budget. Monitors and approves\nexpenditures.\nADDITIONAL WORK PERFORMED:\n1. Assists other City departments with real estate transactions.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Real estate law, permitting, leasing.\n\u2212 Property management and escrow.\n\u2212 Business, residential and commercial relocation.\n\u2212 Eminent domain law.\n\u2212 Personnel contracting practices and survey.\n\u2212 Washington State Department of Transportation (WSDOT) Local Agency Guidelines (LAG)\nManual Chapter 25.\nSkill in:\n\u2212 Negotiating real estate purchase and sale agreements, leases and other contracts.\n\u2212 Use of information systems and related computer software applications.\n\u2212 Researching and analyzing acquisitions and dispositions.\n\u2212 Reading and interpreting leases, maps, surveys, construction plans, specifications and\ntechnical legal descriptions.\n\u2212 Reviewing technical legal descriptions.\n\u2212 Analyzing and solving problems and developing strategies and policies.\n\u2212 Appraisal techniques, evaluating property and performing market studies.\n\u2212 Excellent communication and interpersonal skills for interaction with coworkers, supervisors,\nmanagers, other City staff and the general public.\nAbility to:\n\u2212 Monitor the performance of contracted personnel.\n\u2212 Learn and adapt to new technology.\n\u2212 Use appropriate judgement and initiative in making recommendations and resolving\nproblems.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer screen and a typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Speak and hear sufficiently to communicate in person and over the phone;\nPWRealPropMgr.jd.doc\nReal Property Manager Page 3\n\u2212 Occasionally traverse uneven terrain.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment. Works extensively at a computer workstation.\nSome work such as the process of physical review, inspection and negotiation is performed on site\nwhere employee may be exposed to inclement weather and rough terrain.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS in business management or related field required.\n\u2212 Minimum of five years of experience in the real estate field including negotiations and\nacquisition, title research, leasing and contracts.\n\u2212 Certification as a Senior Right of Way Agent with the International Right of Way Association\nor ability to obtain within two (2) years.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nPREPARED BY: T. Rosenberg REVIEWED BY:\nL. Klemanski Chad Schulhauser\nS. Mahaffey Assistant Director\n06/01 Public Works-Engineering\nP. Fernandez\nA. Sullivan\n1/19 REVIEWED BY:\nTed A. Carlson, Director\nPublic Works\nPWRealPropMgr.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Real Property Specialist", "Job Title": "Real Property Specialist", "Classification": "Property Acquisition Specialist", "Bargaining Unit": "Union:1937", "Published File Name": "PWRealPropertySpecialist.jd.pdf", "SharePoint List ID": "545", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWRealPropertySpecialist.jd.pdf", "pdf_file": "PWRealPropertySpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Real Property Specialist\nUNION:1937\nSG:113\nCLASS TITLE: Property Acquisition Specialist CS:Y\nFLSA:Y\nDEPARTMENT: Public Works EEO4CODE:PP\nJOB SUMMARY:\nProvides advice and assistance associated with the acquisition of real property and property rights\nfor the Public Works Department. Researches and interprets deeds, easements, leases, title records\nand other right-of-way and property ownership information. Maintains and analyzes property records\nand the City deeds and easements databases. Creates and records documents and responds to\ninquiries from other City departments and citizens related to real property and property rights.\nSUPERVISORY RELATIONSHIP:\nReports to the Real Property Manager. Work is performed under general supervision and the\nguidance of City and departmental policies and procedures as well as applicable City, State and\nfederal policies, procedures and regulations, especially those related to property acquisition.\nMaintains close working relationships with City staff and departments to ensure proper coordination\nand implementation of property acquisition.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides advice and assistance with the acquisition and disposition of real property and\nproperty rights for the Public Works Department. Conducts research and interpretation of\nproperty rights; creates, manages and records documents; conducts site visits and performs\nphysical inspections of properties in consultation with owners and tenants; coordinates\ntemporary rights of entry and street vacations with property owners and project team,\nincluding filling out necessary paperwork and preparing public notices as needed.\n2. Performs research utilizing electronic and analog databases to identify public and private\nproperty ownership information and determine property rights. Searches for, examines and\ninterprets real property documents, such as plats, deeds, easements, rights-of-way leases\nand title reports. Assists with the resolution of complex title issues and provides\nrecommendations on real property issues based on research efforts.\n3. Records documents with Whatcom County Auditor\u2019s Office. Creates, prepares and receives\ndocuments. Provides recommendations to other City Departments or private developers to\nensure accuracy and completeness of documents prior to recording.\n4. Utilizes, maintains and analyzes City-wide real property records. Uploads, enters and\nprocesses documents and data to ensure timely and accurate records. Reviews,\ncoordinates and tracks contracts. Maintains data on all acquisitions made under the Lake\nWhatcom Watershed Acquisition Program.\n5. Under general direction, prepares and reviews deeds, easements, subordination\nagreements, right of way acquisitions, exhibits and other documents based on project needs\nutilizing established templates.\n6. Provides information and responds to inquiries, complaints, or requests for information from\nother departments, agencies and the general public.\n7. Prepares, composes and edits a variety of material including legal descriptions, agenda\nbills, ordinances, memos, demonstrative maps, public notices and reports.\nADDITIONAL WORK PERFORMED:\n1. May assist other City departments with land acquisition projects.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Whatcom County rules and standards for recording documents.\n\u2212 Working knowledge of real estate documents such as plats, deeds, easements purchase\nand sale agreements and subordination agreements.\n\u2212 Real estate law, title insurance, environmental and critical area assessments and permitting;\na working knowledge of negotiation, leasing, property management, escrow, appraisal\ntechniques and applicable legislation.\n\u2212 Methods and techniques for property records search.\n\u2212 Public utilities within city rights-of-way, including city water, sewer, stormwater and franchise\nutilities such as power, natural gas and telecommunications.\nSkill in:\n\u2212 Use of computers and related software applications with emphasis on property database\nand mapping software.\n\u2212 Researching and analyzing acquisitions and dispositions.\n\u2212 Excellent skill in reading and interpreting title reports, maps, surveys, construction plans,\nspecifications and technical legal descriptions.\n\u2212 Analyzing and solving problems and developing strategies.\n\u2212 Evaluating property.\n\u2212 Excellent communication and interpersonal skills for interaction with other City staff, boards\nand commissions and the general public.\n\u2212 Preparing real property documents, utilizing forms and templates.\n\u2212 Preparing demonstrative maps and other visual materials depicting real property.\nAbility to:\n\u2212 Conduct research using a broad range of property information utilizing both electronic and\nanalog resources.\n\u2212 Read and interpret maps, engineering drawings and sketches, reports, surveys and legal\ndescriptions of property; research and establish property ownership.\n\u2212 Willingness and ability to monitor the performance of contracted personnel.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;Ability to infrequently transport objects up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting and may frequently require sitting or standing for\nlong periods of time. Work is performed in an environment that experiences frequent interruptions.\nThis position occasionally requires travel between worksites including outdoor locations and areas\nof uneven terrain with exposure to outdoor weather conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of three (3) years of experience in the real estate field which must include either (i)\nacquisition of property and property rights, or (ii) complex right-of-way and property\nownership title research.\n\u2212 Experience maintaining spreadsheets and databases preferred.\n\u2212 Baccalaureate degree with relevant course work (business, paralegal, planning or land use)\npreferred.\n\u2212 A combination of experience and training that provides the applicant with the knowledge and\nskills to perform the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: M. Gossett REVIEWED BY:\nE. Weinberg Chad Schulhauser\n4/2022 Assistant Director\nPublic Works, Engineering\nREVIEWED BY:\nEric Johnston, Director\nPublic Works"}
{"Department": "Public Works", "Job Title Sort": "Reception/Records Clerk", "Job Title": "Reception/Records Clerk", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PWReceptionRecordClk.jd.pdf", "SharePoint List ID": "302", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PWReceptionRecordClk.jd.pdf", "pdf_file": "PWReceptionRecordClk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Reception/Records Clerk UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:E/P\nFLSA:Y\nDEPARTMENT: Public Works Operations Division EEO4CODE:AS\nJOB SUMMARY:\nPerforms receptionist duties and provides clerical support for a variety of supervisory personnel in\nthe Operations Division of Public Works. Duties include handling a multi-line phone system,\nresponding and/or directing citizen calls, maintaining manual and computerized files and records\nand typing letters, memos and reports.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Operations Administrative Assistant. Receives daily assignments from\nand has work reviewed by Administrative Assistant and various Operations division supervisors.\nWorks independently in carrying out assignments according to State, City and department policies,\nprocedures and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs division receptionist duties: via a multi-line electronic telephone system, two way radio\nor in-person, receives and responds to incoming inquiries or refers inquiries to appropriate staff;\nopens, sorts and distributes mail.\n2. Provides clerical support to division's supervisory personnel: composes, edits and types, using a\npersonal computer, a variety of letters, memos and reports; generates reports as requested;\nperforms manual filing; copies and assembles materials as directed; prepares bulk mailings.\n3. Maintains a variety of record-keeping systems using computerized and manual methods:\nchecks Citizen Service Requests and other written materials for accuracy and completeness;\nmaintains record of citizen concerns or complaints and/or refers for appropriate action;\nschedules and maintains records of requests for water shut offs and turn ons; places a variety of\noffice documents and records into appropriate files to ensure easy access. Prepares records\nand records retention schedules, arranges transmittal of records to Records Center for storage\nand/or destruction; arranges retrieval of materials upon request.\n4. Monitors office supplies to ensure adequate stock; orders supplies and prepares purchase\nrequisitions; maintains related records.\n5. Monitors base radio and coordinates logistical support by referring problem/request to\nappropriate supervisor; distributes incoming teletypes concerning underground utility system to\nappropriate staff.\nPWReceptionRecordClk2.jd.doc\nReception/Records Clerk Page 2\nADDITIONAL WORK PERFORMED:\n1. Assists staff with development of computer generated intra-department forms.\n2. As assigned, performs other appropriate duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of purpose, practices and policies of the Public Works Department's Operations\nDivision and ability to practically apply as appropriate.\n\u2212 Knowledge of standard office practices and procedures and ability to use a variety of office\nequipment including a computer, typewriter, transcribing machine, multi-line electronic digital\nphone system, copier, fax, etc.\n\u2212 Knowledge of business English, grammar, punctuation, spelling, composition and letter\nformat; legible handwriting.\n\u2212 Good oral communication skills, interpersonal sensitivity and problem solving skills for\ninteracting with co-workers and the general public tactfully and courteously.\n\u2212 Good computer skills including word processing, data entry/retrieval, spreadsheet\napplications and forms design. Ability and willingness to learn new applications and\ntechniques.\n\u2212 Ability to accurately maintain a variety of computerized and hard copy files using alpha-\nnumeric, category, indexing and cross-reference methods.\n\u2212 Stress tolerance and ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an atmosphere of frequent interruptions.\n\u2212 Ability to plan and organize effectively and carry out assigned duties independently or as a\nmember of a team.\n\u2212 Ability to perform a variety of math functions including addition, subtraction, multiplication,\ndivision, percentage computation; ability to use a ten-key with accuracy.\n\u2212 Willingness to work an abnormal work schedule during emergency conditions.\n\u2212 Physical ability to perform the functions of the position, including, sitting for long periods of\ntime, fine finger dexterity to manipulate a computer keyboard, adequate hearing for radio\ncommunications and visual acuity sufficient to read computer screen.\nWORKING ENVIRONMENT:\nWork is performed in an office setting in close proximity to other clerical workers. Frequently\ninteracts with the public on the telephone or in person and with field crews returning to shops area.\nEnvironment includes a normal range of noise and other distractors with low everyday risks working\naround standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of two years responsible clerical experience in a busy office including receptionist,\nextensive public contact and recordkeeping duties required.\n\u2212 Typing at 45 wpm NET required.\n\u2212 Intermediate utilization of computer software, including data entry/retrieval, spreadsheet,\nwordprocessing and files maintenance required. Data base management experience\npreferred.\nPWReceptionRecordClk2.jd.doc\nReception/Records Clerk Page 3\nPREPARED BY: D.Roper, K.Hanowell, REVIEWED BY:\nK.Thomas 1/84 Kenneth D. Thomas\nAsst Director of Operations\nPublic Works Department\nREVISED BY: K.Sicktich 10/86\nD.Roper, S Mahaffey 11/88 Dick McKinley, Director\nJ.Monjure, D.McLeod 1/94 Public Works Department\nG.Wohlrab, L.McGowan 9/00\nCOMMISSION ADOPTION:\nPWReceptionRecordClk2.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Reception/Registration/Reservation Clerk, Reservation/Registration/Reception Clerk", "Job Title": "Reception/Registration/Reservation Clerk, Reservation/Registration/Reception Clerk", "Classification": "Office Assistant II", "Bargaining Unit": "Union:1937", "Published File Name": "PAReceptRegistReservationClerk.jd.pdf", "SharePoint List ID": "204", "Salary Grade": "106", "pdf_url": "https://cob.org/wp-content/uploads/PAReceptRegistReservationClerk.jd.pdf", "pdf_file": "PAReceptRegistReservationClerk.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Reception/Registration/Reservation Clerk UNION:1937\nSG:106\nCLASS TITLE: Office Assistant II CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:AS\nJOB SUMMARY:\nServes as receptionist, providing information to the public on departmental and community activities.\nProvides clerical support to the administrative, design development and recreational personnel in the\nParks and Recreation Department. Receives and processes registrations and fees for recreation\nprograms and schedules facilities as requested. Maintains a variety of records and generates reports\nas necessary to meet departmental needs. Assists in development of departmental promotional\nmaterials and updating and maintaining Department Web site.\nSUPERVISORY RELATIONSHIP:\nReports to, receives general direction from and has work reviewed by the Parks and Recreation\nAdministrative Supervisor. May provide occasional direction to extra labor employees, work study\nstudents or volunteers. Work is performed independently under the guidance of Department and City\npolicies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as Department receptionist: answers telephone, in-person, electronic and standard mail\ninquiries regarding Parks and Recreation services, programs and capital projects; refers\ninquiries and/or records and delivers messages to appropriate staff; opens, sorts and distributes\nmail.\n2. Registers and receives payments from participants in sports and enrichment programs and is\nresponsible for keeping complete and accurate registration information. Enters payments in a\ncomputerized record keeping system. Requests refunds, credits, and transfers. Sets up and\nmonitors special payment plans. Generates class lists as requested.\n3. Reserves Parks facilities, athletic fields, community gardens and school facilities as requested:\nanswers inquiries regarding fees, facilities and reservation requirements; processes\nreservations paperwork and records pertinent information in a computerized recordkeeping\nsystem; handles facility key check out/in and maintains related records.\n4. Enters new programs and facilities into computerized registration system using the established\nCity revenue codes. Receipts all program registration and facility booking revenues into the\ncomputerized record keeping system. Generates booking confirmations and permits as\nrequired.\n5. Provides clerical support as assigned: types, using a personal computer or typewriter, a variety\nof departmental correspondence, including letters, memos, reports, meeting notes, program\nPAReceptRegistReservationClerk.jd.doc\nReception/Registration/Reservation Clerk Page 2\nflyers, brochures, posters and other Department promotional materials including the Leisure\nGuide.\n6. Assists in updating and maintaining the Parks and Recreation Department Web pages.\n7. Maintains a variety of hard copy and computerized files; maintains office bulletin board and\nbrochure racks with current information; orders and maintains adequate supply of informational\nhandouts\n8. Issues and accounts for out-of-office cash bags, parking permits, and facility keys.\n9. Opens and closes Parks administrative facility each business day; checks and secures as\nappropriate, office equipment, lights, windows and doors; opens/locks safe.\nADDITIONAL WORK PERFORMED:\n1. As assigned, performs other appropriate duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2013 Knowledge of and ability to apply and explain Department's purpose, policies, procedures,\nfunctions and practices.\n\u2013 Knowledge of standard English usage, spelling, punctuation, grammar and letter format.\n\u2013 Knowledge of office principles and practices and ability to use a variety of office equipment,\nincluding computer, typewriter, multi-line electronic digital phone system, 2-way radio systems,\nTDD equipment, copier, fax, etc.\n\u2013 Knowledge of various filing systems and ability to accurately maintain them.\n\u2013 Strong computer skills including word processing, data entry/retrieval, spreadsheet and Web\nsoftware applications. Ability and willingness to learn new applications and techniques.\n\u2013 Good oral and written communication skills, interpersonal sensitivity and problem solving skills\nfor interacting with a diverse population including co-workers, program participants and the\ngeneral public.\n\u2013 Ability to add, subtract, multiply, and divide with accuracy. Ability to use 10-key with speed and\naccuracy.\n\u2013 Ability to follow written and oral instructions; ability to prioritize and timely complete own\nworkload while functioning as a member of a team.\n\u2013 Ability to handle several tasks simultaneously while maintaining accuracy and attention to detail\nin an environment of frequent interruptions.\n\u2013 Physical abilities to perform required duties of the position.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed in an office setting in an open concept clerical station. Environment includes a\nnormal range of noise and other distractions with very low everyday risks working around standard\noffice equipment.\nPAReceptRegistReservationClerk.jd.doc\nReception/Registration/Reservation Clerk Page 3\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Minimum of two years responsible clerical experience in a busy office including receptionist and\nextensive public contact duties required.\n- Typing at 45 wpm NET required.\n- Intermediate utilization of computer software, including data entry/retrieval, spreadsheets, word\nprocessing and files maintenance required. Data base management experience preferred.\n- Cashiering/money handling experience required.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must pass a criminal convictions records check prior to hire.\nPREPARED BY: Jody Mason REVIEWED BY:\nKathryn Hanowell Paul Leuthold\nParks and Recreation Director\nREVISED BY: Kerry Sicktich\n3/87\nJudy Spear\nDarlene McLeod\n3/94\nJudy Spear\nLynne Hill\n11/00\nJ. Spear\nL. Hill\n7/04\nJ. Spear\nL. Hill\n4/06\nCOMMISSION ALLOCATION: April 15, 1987\nPAReceptRegistReservationClerk.jd.doc"}
{"Department": "Finance", "Job Title Sort": "Records & Information Analyst", "Job Title": "Records & Information Analyst", "Classification": "", "Bargaining Unit": "Union:231", "Published File Name": "FNRecords&InformationAnalyst.jd.pdf", "SharePoint List ID": "656", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/FNRecords&InformationAnalyst.jd.pdf", "pdf_file": "FNRecords_InformationAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Records & Information Analyst UNION:231\nSG:4\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4/SOC CODE:PR/15-1211\nJOB SUMMARY:\nPerforms research, analysis, design and management of citywide records and information\nmanagement programs and systems focusing on digital records and conversions. The work\nincludes designing departmental record systems; analyzing and classifying records and\nretention for documents; maintaining a standard file classification system; creating and\nmanaging records-related reports and administering records management system permissions\nand keywords. Works cooperatively and in conjunction with management and Information\nTechnology Services Department (ITSD) staff to provide direction and support for records\nmanagement projects within the document management system. Provides Citywide records\nmanagement training and education for staff, manages records projects, and other Finance\nDepartment projects and activities as assigned.\nSUPERVISORY RELATIONSHIPS:\nReports to the Deputy City Clerk. Works independently under general supervision and the\nguidance of applicable federal, state, and local statutes, regulations, policies, and procedures\nand labor contracts. Serves as lead on assigned projects; assigns work to project team\nmembers, conducts analysis and outreach to other departments, and provides feedback and\nguidance to Records Center and Mailroom staff.\nESSENTIAL FUNCTIONS:\n1. Serves as the City\u2019s records subject matter expert. Develops and manages the essential\nrecords programs, records disposition, and transfer systems and programs. Leads City\nrecords projects and initiatives.\n2. Analyzes and classifies departmental records and identifies business process needs.\nResponds to questions and resolves problems with record management systems,\nincluding application workflows and physical organization of records.\n3. Reviews the effectiveness of the City\u2019s record-keeping practices, records management\nand public disclosure systems and proposes recommendations and solutions for\nimprovement.\n4. Serves as document management system administrator. Configures permissions,\ntesting, and provides user support. Works with ITSD to control access to records\nsystems data and provides support of records systems through the ITSD Help Desk.\nRecords and Information Analyst Page 2\n5. Collaborates with ITSD to implement complex workflow processes, document loadings,\nand scan queues. Develops and documents workflow processes to create efficiency in\nthe operation of record systems.\n6. Provides training and guidance to City staff on managing public records. Provides initial\ntraining for new users, training on new processes or group training on use-specific\nfunctionality. Develops user procedures, guidelines, and documentation.\n7. Develops and implements Citywide records management policies. Conducts research\nand remains informed on emerging trends in records and information management.\nDevelops and recommends policies and procedures. Ensures compliance with\napplicable laws and regulations, including retention schedules and other related\nrequirements.\n8. Audits and evaluates records systems to determine condition, needs, compliance,\ntechnical changes, and progress toward records management goals. Works with\ndepartments to design new or modified systems.\nADDITIONAL WORK PERFORMED:\n1. In the absence of the Deputy City Clerk, serves as the backup Public Records Officer\nand assists with document management responsibilities.\n2. Provides support and guidance to the Records and Public Disclosure Coordinator.\n3. Serves as backup to other division staff as assigned.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Complex systems project management including planning, scheduling, monitoring, and\nproblem solving.\n\u2212 Municipal records policies, procedures, and operating guidelines.\n\u2212 Operation and configuration of records software systems in a municipal setting.\n\u2212 General broad understanding of the records procedures of municipal government.\n\u2212 Relevant City, County, state and federal laws and regulations.\n\u2212 Research methods, data collection and sampling techniques, and statistical analysis.\nSkill in:\n\u2212 Strong computer skills, including workflow, approvals, and controls for enterprise records\nsystems\n\u2212 Testing and configuring complex records systems consistent with business needs of the\nCity.\n\u2212 Understanding and interpreting records system requirements from both business and\ntechnical perspective\nRecords and Information Analyst Page 3\n\u2212 Communicating business issues and goals with employees at all levels of the\norganization\n\u2212 Excellent oral and written communications skills.\n\u2212 Demonstrated skill and experience in initiating and leading system and process\nchanges.\n\u2212 Management of projects within time and records constraints that exist within the City\ngovernmental environment.\nAbility to:\n\u2212 Configure, change, and test records systems and related systems based on business\nneeds of the City.\n\u2212 Recommend business configurations based on knowledge of records systems and City\ngoals, to employees at all levels of the organization.\n\u2212 Diagnose and resolve systems analysis problems, evaluate alternatives and make\nsound independent decisions within established guidelines.\n\u2212 Demonstrate professional courtesy and good judgment in communications with other\nemployees and external agencies.\n\u2212 Collect, compile, analyze, and interpret complex information and data.\n\u2212 Prepare, write and present analytical reports and systems analysis to diverse groups.\n\u2212 Create and provide presentations to a wide array of audiences.\n\u2212 Work independently with little direction.\n\u2212 Maintain the absolute confidentiality of sensitive files, data, and materials accessed,\ndiscussed or observed while working with City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office equipment, such as a keyboard,\nmouse and phone;\n\u2212 Occasional travel between work sites;\n\u2212 Occasionally transport objects weighing up to 50 pounds.\nWORKING ENVIRONMENT:\nWork is performed in a combination of office environment and records storage rooms. Employee\nis subjected to dusty conditions. Frequently visits other City offices, records storage areas, and\noccasional travel to State Archives Regional Center.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate\u2019s degree in systems administration, records management and information\nsystems, public or business administration or related field.\n\u2212 Four years of progressively responsible experience utilizing and supporting records\nsystems in a complex enterprise setting, preferably in a municipal environment.\n\u2212 Two years of experience supporting computer systems including experience in systems\nimplementation.\n\u2212 ARMA or AIIM certification preferred.\nRecords and Information Analyst Page 4\n\u2212 Experience utilizing Hyland OnBase system preferred.\n\u2212 Knowledge of the Public Records Act or Public Records Officer certificate preferred.\n\u2212 Knowledge of E-Discovery tools preferred.\n\u2212 Ability to complete OnBase Administration Certification within 12 months of hire.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the skills, knowledge, and ability to successfully perform the essential\nfunctions of the job will be considered. Necessary knowledge, skills and abilities would\ninclude a thorough knowledge of municipal records processes and data.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck, and fingerprinting. Subject to re-check every five years.\n\u2212 Complete and maintain the Criminal Justice Information Services (CJIS) Security\nAwareness Certification within three months of hire.\n\u2212 Failure to obtain the required certification within established time limits will result in\ntermination of employment.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement.\nPREPARED BY: REVIEWED BY:\nK. Goetz Andrew Asbjornsen\nM. Barrett Finance Director\nE. Weinberg\n1/25"}
{"Department": "Parks and Recreation", "Job Title Sort": "Recreation Coordinator/Aquatics", "Job Title": "Recreation Coordinator/Aquatics", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PARecreationCoordinatorAquatics.pdf", "SharePoint List ID": "205", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PARecreationCoordinatorAquatics.pdf", "pdf_file": "PARecreationCoordinatorAquatics.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recreation Coordinator/Aquatics UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:PP\nAquatics\nJOB SUMMARY:\nPlans, organizes and coordinates a variety of aquatics activities for all age and ability groups at the\nAquatics Center and city-owned beaches. Activities include, but are not limited to, swim lessons, open\nswims, and special events, as well as co-sponsored community group programs. Coordinates use of\nAquatics Center, as well as assists in supervision of the facility. Leads and directs extra labor employees,\nvolunteers and interns assigned to the Aquatics Center and outside water beaches. Assists Aquatics\nManager with promotion and publicity of the City's aquatics programs.\nSUPERVISORY RELATIONSHIP:\nResponsible to the Aquatics Manager. Works independently under general direction and supervision.\nTrains, schedules, provides spot reviews and daily direction for Recreation Instructors, Aquatics Leaders,\nMain Cashiers, extra labor employees, interns, volunteers and other personnel as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, schedules and teaches aquatic activities for all age and ability groups including\npersons with disabilities. Tasks include: program planning, preparation, and initiation; compiling\nand submitting monthly reports on program participation; teaching individuals and classes;\nprogram evaluation.\n2. Assigns, schedules, coordinates, provides training, direction and spot reviews to Recreation\nInstructors, Aquatics Leaders, Main Cashiers, extra labor employees, interns, volunteers and\nother personnel assigned to work at the Aquatics Center and outside water beaches. Supervises\nclerical staff in program registration/public information in the absence of the Aquatics Manager.\nReviews work and handles minor performance problems. Notifies Aquatics Manager of serious\nperformance concerns. Assists in the hiring process. Acts as back-up for coordination of time\nsheets and time administration.\n3. Works with Aquatics Manager to increase program offerings and facility utilization. Assists in\npromotion and publicity of programs and facility availability, as well as providing information\nregarding policies and procedures on the use of aquatic recreational areas. Plans, implements,\nand supervises year-round, community-wide aquatic programs for youth and adults which provide\na variety of aquatic recreation experiences; and directs the preparation of event publicity.\n4. Creates and maintains staff and program schedule at Aquatics Center; suggests changes to\nprogram schedule; maintains records of Aquatics Center daily use; compiles and submits monthly\nreports on facility usage to Aquatics Manager; assists Aquatics Manager with facility supervision.\nPARecreationCoordinatorAquatics.jd.docx\nRecreation Coordinator/Aquatics Page 2\n5. Maintains ongoing inventory of recreation equipment needed for various aquatic programs.\nIdentifies and requests supplies to meet program needs.\n6. Maintains and balances chemical levels to stay within Washington State Department of Health\nguidelines; perform preventative maintenance; clean pools when contaminated.\nADDITIONAL WORK PERFORMED:\n1. Performs related duties as assigned within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to create, design and lead a variety of aquatics activities for all ages and capabilities.\n\u2212 Strong interpersonal skills to work with and motivate a wide variety of participants.\n\u2212 Strong leadership skills including the ability to plan, organize, and problem-solve.\n\u2212 Supervisory and staff training skills.\n\u2212 Good oral and written communications skills.\n\u2212 Ability to work independently or as part of a team.\n\u2212 Willingness to work flexible hours including evenings and weekends.\n\u2212 Adequate physical ability to perform the essential functions of the job.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed year-round at the indoor Aquatics Center and outdoors during the summer months at\ncity-owned beaches. Employee works a flexible schedule which may include evening hours and\nweekends. On occasion, must be able to provide own transportation.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Minimum of one year experience in an aquatics program leadership role required.\n- Previous experience in scheduling and coordinating activities required.\n- Previous experience with facility supervision preferred.\n- Previous supervisory experience preferred.\n- BA in recreation or closely related field desired.\nNECESSARY SPECIAL REQUIREMENTS:\n- Must possess the following certifications at time of hire and maintain currency throughout\nemployment: American Red Cross Water Safety Instructor, Lifeguard Training Instructor,\nLifeguard Training, Administering Emergency Oxygen, Bloodborne Pathogen Training, First Aid\nand CPR for the Professional Rescuer.\n- Must pass local police and Washington State Adult/Child Abuse records check prior to hire.\n- Valid Washington State driver's license and good driving record. Candidate must submit driving\nrecord abstract at time of hire.\n- Must pass pre-employment drug screening.\n- Must pass a pre-employment skills test.\nPARecreationCoordinatorAquatics.jd.docx\nRecreation Coordinator/Aquatics Page 3\n- Knowledge of water chemistry\nPREPARED BY: Dick Henrie REVIEWED BY:\nLori Jacobson Paul Leuthold\nDarlene McLeod Parks and Recreation Director\n6/95\nREVISED BY: Holt Consulting\n7/00\nLori Jacobson\n1/07\nJ. Shields\nR. Mueller\n10/10\nTITLE CHANGE: 7/97\nCOMMISSION ALLOCATION: Allocated to Recreation Leader (now Coordinator) Classification 6/95\nAllocated to the Education Programs and Activities Classification April 10, 2002.\nPARecreationCoordinatorAquatics.jd.docx"}
{"Department": "Parks and Recreation", "Job Title Sort": "Recreation Coordinator/Athletics", "Job Title": "Recreation Coordinator/Athletics", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PAAthleticRecCoordAthletics.jd.pdf", "SharePoint List ID": "539", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PAAthleticRecCoordAthletics.jd.pdf", "pdf_file": "PAAthleticRecCoordAthletics.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recreation Coordinator \u2013 Athletics UNION:1937\nSG:109\nCLASS TITLE: Education Programs and Activities Coordinator CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:PP\nJOB SUMMARY:\nPlans, coordinates and leads athletic activities/programs for persons of all ages and abilities\nwith a special focus on sports league coordination and facility reservation management.\nActivities include, but are not limited to, youth and adult sport leagues, special events and\ntournaments, recreational sport skills clinics, family programs, and the coordination of\ncommunity uses of fields and athletic facilities. Under the direction of a Recreation Supervisor,\nassists in promotion and publicity of programs including news releases, development of flyers,\nand public speaking.\nSUPERVISORY RELATIONSHIPS:\nReports to the Recreation Supervisor. Works independently on program planning and\ncoordination under general direction and supervision. Assists Supervisor with hiring, training\nand on-site supervision of extra labor employees, field work students, and volunteers. May also\nprovide day-to-day direction to lower classified staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, oversees and leads a variety of athletic activities for community youth\nand adult sports leagues and camps, families and for persons with disabilities. Tasks\ninclude facility scheduling; acquiring necessary supplies and equipment; coordinating\nwith other community groups or organizations; planning for set-up and clean-up; leading\nor facilitating all activities at the time of the program; working with the Recreation\nSupervisor on staff scheduling, transportation needs, safety precautions, evaluations,\nand final program plans.\n2. Trains, assists with supervision, and provides input for the evaluation of extra\nlabor staff, volunteers, coaches, referees, officials and students assigned to work\nwith specific athletic programs.\n3. Assists in promotion of athletic programs including the development and\ndistribution of news releases and flyers; writing program descriptions for\nPlaybook; and, targeting potential participants for further publicity efforts.\n4. Provides support services to persons with disabilities and their families. Tasks include:\nassessing sports needs; providing information on equipment; and, arranging for\nplacement and training of volunteers.\n5. Provides departmental and on-site support including acquisition of supplies and\nequipment; reproduction of handouts; on-site registration and evaluations; and\nPARecCoordAthletics.jd.doc\nRecreation Coordinator \u2013 Athletics Page 2\norientation to facilities and emergency procedures.\nADDITIONAL WORK PERFORMED:\n1. Assists Recreation Supervisors and other coordinators with general divisional\nenrichment program tasks including program and event coordination, program promotion\nand public speaking.\n2. Performs related duties as assigned by the Recreation Supervisor.\nPERFORMANCE REQUIREMENTS:\nKnowledge of:\n\u2212 Working knowledge of the field of recreation that is inclusive of programs for all ages and\nabilities.\n\u2212 Working knowledge of community resources, especially those resources focusing on\nathletics and recreation with an emphasis on diverse community populations.\nSkill in:\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, program participants, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2212 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\n\u2212 Strong leadership skills including planning and organizing, problem-solving, and\nsupervisory and staff training skills.\n\u2212 Strong computer skills including word processing and facility reservation and registration\nsoftware.\nAbility to:\n\u2013 Work independently or as part of a team.\n\u2013 Work flexible hours including evenings and weekends.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a\nmotor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform physical activities such as running or jumping;\n\u2212 Occasionally lift and transport irregular objects weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in a variety of public and private parks, buildings\nand community facilities. Employee must be able to provide own transportation if necessary.\nPARecCoordAthletics.jd.doc\nRecreation Coordinator \u2013 Athletics Page 3\nWork schedule is dependent on current athletic offerings. Hours may include weekends, late\nevenings and early mornings\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of sports or recreation leadership experience with emphasis in community\nprogramming required, two years preferred.\n- Previous experience in program leadership and staff/volunteer supervision\npreferred.\n- Bachelor' Degree in Sports Management, Recreation or closely related field desired.\nNECESSARY SPECIAL REQUIREMENTS:\n- CPR and First Aid certification or ability to secure certification within six months of hire.\n- Must pass local police and Washington State Adult/Child Abuse records check\nprior to hire.\n- Valid Washington State Driver's License by time of hire and a good driving record. A\nthree-year driving abstract must be submitted at the time of hire.\nPREPARED BY: M. Bianconi REVIEWED BY:\nL. Woodmansee Nicole Oliver\nE. Weinberg Director, Parks & Recreation\n11/21\nPARecCoordAthletics.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Recreation Coordinator/Specialized Recreation And General Enrichment", "Job Title": "Recreation Coordinator/Specialized Recreation And General Enrichment", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PARecCoordSpecRecGenEnrich.jd.pdf", "SharePoint List ID": "203", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PARecCoordSpecRecGenEnrich.jd.pdf", "pdf_file": "PARecCoordSpecRecGenEnrich.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recreation Coordinator \u2013 Specialized Recreation UNION:1937\nSG:109\nand General Enrichment CS:Y\nFLSA:Y\nCLASS TITLE: Education Programs and Activities Coordinator EEO4CODE:PP\nDEPARTMENT: Parks and Recreation\nJOB SUMMARY:\nPlans, coordinates and leads enrichment activities/programs for persons of all ages with a\nspecial focus towards people with disabilities and other special recreation needs. Activities\ninclude, but are not limited to, enrichment classes, special events, community trips, recreational\nskills workshops, concerts, family programs, and community integration programs/services.\nUnder the direction of a Recreation Supervisor, assists in promotion and publicity of programs\nincluding news releases, development of flyers, and public speaking.\nSUPERVISORY RELATIONSHIPS:\nReports to the Recreation Supervisor. Works independently on program planning and\ncoordination under general direction and supervision. Assists Supervisor with hiring, training\nand on-site supervision of extra labor employees, field work students, and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates a leisure companion program matching adult volunteers and individuals of\nall ages with disabilities to explore recreation opportunities. Tasks include: interviewing\npotential participants; supervising and supporting matches; planning events for program\nparticipants; communicating with local social service providers.\n2. Plans, organizes, and frequently leads a variety of recreational activities for families and\nalso for persons with disabilities. Tasks include facility scheduling; acquiring necessary\nsupplies and equipment; coordinating with other community groups or organizations;\nplanning for set-up and clean-up; leading or facilitating all activities at the time of the\nprogram; working with the Recreation Supervisor on staff scheduling, transportation\nneeds, safety precautions, evaluations, and final program plans.\n3. Trains, assists with supervision, and provides input for the evaluation of extra\nlabor staff, volunteers, and students assigned to work with specific enrichment\nprograms.\n4. Assists in promotion of enrichment programs including the development and\ndistribution of news releases and flyers; writing program descriptions for Leisure\nGuide; and targeting potential participants for further publicity efforts.\n5. Provides support services to persons with disabilities and their families. Tasks include:\nassessing recreational needs; providing information on equipment and programs;\narranging for placement and training of volunteers.\nPARecCoordSpecRecGenEnrich.jd.doc\nRecreation Coordinator/Specialized Recreation And General Enrichment Page 2\n6. Provides departmental and on-site support to class instructors including acquisition of\naudiovisual aids and other supplies; reproduction of handouts; on-site registration and\nevaluations; orientation of instructors to facilities and emergency procedures.\nADDITIONAL WORK PERFORMED:\n1. Assists recreation supervisors and other coordinators with general divisional enrichment\nand athletic program tasks including program and event coordination, promotion and\npublic speaking.\n2. Leads or co-leads enrichment activities for pre-school, youth, teens or adults as needed.\n3. Performs related duties as assigned by the Recreation Supervisor.\nPERFORMANCE REQUIREMENTS:\n\u2013 Ability to create, plan and lead a variety of recreational activities for persons of all ages,\nbackgrounds and capabilities.\n\u2013 Working knowledge of community resources, especially those resources focusing on\nspecial needs population.\n\u2013 Strong interpersonal skills and respect for diversity.\n\u2013 Strong leadership skills including planning and organizing, problem-solving, and\nsupervisory and staff training skills.\n\u2013 Strong oral and written communication skills.\n\u2013 Ability to work independently or as part of a team.\n\u2013 Willingness to work flexible hours including evenings and weekends.\n\u2013 Physical ability to perform essential functions of the job, including occasional\nassistance in moving equipment weighing up to 50 lbs.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in a variety of public and private parks, buildings\nand community facilities. Employee must be able to provide own transportation if necessary.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of recreation leadership experience with emphasis in community specialized\nrecreation required.\n- Previous experience in program leadership and staff/volunteer supervision\npreferred.\n- Certification or eligibility for certification in Therapeutic Recreation preferred.\n- Bachelor' Degree in Recreation or closely related field desired.\n- Valid Washington State Driver's License by time of hire and a good driving record. A\nthree-year driving abstract must be submitted at the time of hire.\nPARecCoordSpecRecGenEnrich.jd.doc\nRecreation Coordinator/Specialized Recreation And General Enrichment Page 3\nNECESSARY SPECIAL REQUIREMENTS:\n- CPR and First Aid certification or ability to secure certification within six months of hire.\n- Must pass local police and Washington State Adult/Child Abuse records check\nprior to hire.\nPREPARED BY: Jill Heckathorn REVIEWED BY:\nMK/Charlotte Sellin Byron L. Elmendorf\n4/93 Director, Parks & Recreation\nJH/DM\n11/95\nTITLE CHANGE: 7/97\nCOMMISSION APPROVAL: Allocated to Recreation Leader (now Coordinator)\nClassification 6-9-93. Allocated to the Education Programs and Activities Coordinator\nClassification April 10, 2002.\nPARecCoordSpecRecGenEnrich.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Recreation Manger", "Job Title": "Recreation Manger", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PARecreationMgr.jd.pdf", "SharePoint List ID": "206", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PARecreationMgr.jd.pdf", "pdf_file": "PARecreationMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recreation Manager E-PLAN\nSG:E2-13\nDEPARTMENT: Parks and Recreation CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nResponsible for the planning, organizing, staffing, directing and control of the recreation division\nof the Parks and Recreation Department, including planning, budget control, work standards,\nstaff training, staff supervision, community coordination, revenue production, leadership,\nprogram development and facility management\nProvides managerial and leadership direction in all areas of City community recreation,\nincluding but not limited to: Aquatics, Sports and Enrichment programs and athletic facilities.\nAlso works with other community recreation agencies for coordination of services. Provides\npresentations, education, advertising and recreation services.\nSUPERVISORY RELATIONSHIPS:\nReports to the Director of Parks and Recreation and directs subordinate Recreation Supervisors\nand Managers within their group area. Works independently to support the mission of the\nDepartment in accordance with Federal, State, and City laws and regulations, policies, and\nlabor agreements. Serves as a member of Department Management/Administrative Team. In\nthe absence of the Director, may assume managerial responsibility for the Department.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides management and leadership direction to the Recreation Division including\nprogram development, management and operational oversight. This function includes\npersonnel administration, budget control, program marketing and promotion, general\nadministrative functions project management, planning and all aspects of facility use for\nathletic facilities and special use recreation areas.\n2. Oversees and delegates duties related to the hiring, safety, training, performance\nstandards, performance appraisals and evaluation and support of Recreation Division\nstaff. Develops and implements training and orientation programs for staff. Develops\ndivision policies and procedures and ensures compliance with City and Departmental\npolicies and procedures.\n3. Develops and controls division budget based upon projected expenses and revenue\nexpectations. Consolidates and produces annual Recreation Division budget including:\nAdministration, Aquatics, Sports and Enrichment. Controls expenditures and monitors\nrevenue production through fees or alternate revenue sources.\n4. Coordinates community wide recreational promotional brochures and department\ninformation. Responsible for presentations to groups, writing press releases, pursuing\nRecreation Manager Page 2\nmedia support, developing promotional and sponsor packages and implementing the\ndivision's marketing plans. Serves as media contact for division. May serve as media\ncontact for department in the absence of the Director.\n5. Negotiates and monitors leases and contracts with recreation service providers.\nDevelops and monitors recreation plans, policies, procedures, program evaluations,\ncommunity surveys, and other division functional operations. Prepares reports and\nrecords of division activities.\n6. Manages special projects as assigned. Projects could include but are not limited to\nfacility development, program and event development, promotional packages,\nadministrative packages and community stakeholder coordination.\n7. Responsible for managing the maintenance of Recreation Division athletic facilities,\nbuildings, and grounds, including planning, designing and project management for\nrenovation and repair. Establishes materials, equipment and supplies standards.\n8. Develops and maintains comprehensive plans for the development or maintenance and\noperation of athletic and recreational facilities. Develops and executes community needs\nassessments and implements strategic plans to meet community recreational needs.\n9. Coordinates division planning activities with key staff within the Parks and Recreation\nDepartment and other City departments. Works with division supervisors and managers\nto prioritize and develop workload planning and work schedules.\n10. Oversees community use of City athletic facilities including Bloedel Donovan Community\nBuilding, Arne Hanna Aquatic Center, Civic Stadium, Joe Martin Stadium, Depot Market\nSquare and Woodstock Farm.\nADDITIONAL WORK PERFORMED:\n1. At the direction of the Parks and Recreation Director acts as liaison to other community\norganizations to assist recreation development within the community. Provides expertise\nin working with organizations to encourage community-based recreation.\n2. Participates on the department administration team, department work groups,\ncommunity councils, advisory committees and city appointed projects.\n3. Assists Director in other tasks as assigned.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Working knowledge of Parks and Recreation philosophies, with emphasis in the area of\ncommunity recreation services.\n\u2013 Staff roles and organizational needs to allow for division to accomplish its goals in a\nchanging environment.\n\u2013 Knowledge and ability in fiscal and resource management, including cost analysis,\nbudget analysis and revenue development.\nRecreation Manager Page 3\n\u2013 Working knowledge of relevant government and/or community institutions, organizations,\nand City policies and procedures governing work performance.\n\u2013 Working knowledge and ability to operate a variety of computer software programs for\nspreadsheets, cost accounting, promotional material and word processing.\nSkill in:\n\u2013 Management skills, including leadership and supervisory skills, problem analysis and\ndecision making, planning and organizing, interpersonal sensitivity, management control,\nadaptability, flexibility, stress tolerance and time management.\n\u2013 Excellent oral communication skills for working effectively with a diversity of personnel,\npublic officials, and citizens.\n\u2013 Proficient writing skills including report writing.\nAbility to:\n\u2013 Develop long-term and short-term plans, strategies and programs.\n\u2013 Make sound decisions on administrative matters and technical problems.\n\u2013 Establish and maintain effective working relationships with subordinates, peers, City\nofficials and the public.\n\u2013 Reconcile divergent public interests relating to the recreation service provision.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2013 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2013 Frequently communicate accurate information and ideas with others;\n\u2013 Occasionally traverse uneven terrain;\n\u2013 Occasionally transport objects weighing up to 35 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation, in recreation facilities and\noutdoor locations to supervise performance of Division staff, recreation programs and/or\nprojects. This is a position with minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Bachelor's degree in Parks and Recreation Administration with a recreation emphasis or\nrelated field.\n\u2013 Five years of experience in recreation program delivery and services.\n\u2013 Three years supervisory/management experience with responsibility for oversight of\ndiverse recreation services.\n\u2013 Training and work experience in municipal recreation preferred.\n\u2013 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skill and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2013 CPR and First Aid Certification or ability to secure certification within six months of hire.\n\u2013 Valid Washington State driver's license and good driving record. Candidates must\nRecreation Manager Page 4\nsubmit a three-year driving abstract prior to hire.\n\u2013 Employment contingent upon passing a criminal convictions check and child and\nvulnerable adult abuse records check.\nPREPARED BY: Craig B. MacConnel REVIEWED BY:\nNovember 25, 1978 Nicole Oliver, Director Parks\n& Recreation\nREVISED BY: Steve Mahaffey\nDick Henrie\nByron Elmendorf\nAugust 1997\nLeslie Bryson\nAmeleah Sullivan\nMay 2017\nMelissa Bianconi\nNicole Oliver\nRyan Delker\n5/21"}
{"Department": "Parks and Recreation", "Job Title Sort": "Recreation Supervisor - Enrichment Programs & Special Events", "Job Title": "Recreation Supervisor - Enrichment Programs & Special Events", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PARecreationSupervisor-EnrichmentProgramsandSpecialEvents.pdf", "SharePoint List ID": "486", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PARecreationSupervisor-EnrichmentProgramsandSpecialEvents.pdf", "pdf_file": "PARecreationSupervisor-EnrichmentProgramsandSpecialEvents.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recreation Enrichment Programs & Special Events Supervisor UNION 231\nSG:4\nDEPARTMENT: Parks and Recreation \u2013 Recreation Division CS:N\nFLSA:N\nEEO4: PR\nJOB SUMMARY:\nDevelops and coordinates community recreational and special event opportunities. Under the direction\nof the Recreation Manager, establishes program goals and objectives, plans, develops, implements,\nand evaluates recreational opportunities and special events for people of all ages, abilities and\nbackgrounds. Supervises staff assigned to program area. Makes recommendations regarding program\nbudget; implements and monitors approved budget. Oversees development of program publicity\nmaterials. Develops and maintains relationships with a variety of public agencies and community\norganizations related to the program area.\nSUPERVISORY RELATIONSHIP:\nReports to Recreation Manager. Works under general supervision and the guidance of Department,\nCity, State, and federal rules, regulations, and guidelines. Provides direct supervision to staff including\nRecreation Coordinators, Recreation Instructors, temporary staff, volunteers, and other program staff\nas assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and coordinates Enrichment and Special Event program areas in the Recreation\nDivision; plans, recommends, implements, and coordinates a wide variety of year-round\nrecreational opportunities for people of all ages and abilities.\n2. Effectively recommends hire, trains, supervises and evaluates performance of assigned staff in\nthe Enrichment and Special Events program areas. Conducts pre-disciplinary investigations;\nrecommends and delivers corrective action as appropriate. Reviews and approves employee\ntimesheets and oversees scheduling. Responsible for training, motivating, and supervising the\nwork team and establishing a system of communication and cooperation.\n3. Conceptualizes, develops, coordinates, and monitors recreation activities and events. Oversees\nprogram calendar and scheduling of program activities. Resolves schedule issues. Evaluates\nprogram activities and overall program area, identifying strengths and opportunities for\nimprovement. Compiles reports and related paperwork.\n4. Plans special events for the community and coordinates with other groups to provide a variety of\nrecreation experiences on a community-wide basis. Works on-site with staff to oversee, assist\nwith set up and provide training for special events. Responsible for contracting for professional\nservices as needed.\nPARecreationSupervisor-EnrichmentProgramsandSpecialEvents.doc\nRecreation Supervisor - Enrichment Programs Page 2\n5. Coordinates program publicity and promotion. Develops or oversees the development of\ninformational and communication materials and facilitates public relations with other public\nagencies and community organizations.\n6. Provides input on program area budget; develops recommendations for manager\u2019s review.\nImplements and monitors approved budget. Submits reports to manager and outside advisory\nboards.\n7. Develops, recommends and implements Enrichment and Special Events program goals and\nobjectives, subject to manager approval. Organizes and delegates day-to-day operations and\nspecial projects. Develops and recommends policies and procedures for Enrichment and\nSpecial Events program areas.\n8. Coordinates with administrative staff to review program registration details, provide program\nupdates and cancellations, coordinate program accounting, and identify and direct work\nprojects. Works directly with staff to accommodate special requests and resolve customer\ncomplaints.\n9. Schedules appropriate facilities as required to conduct program activities. Monitors and reports\nfacilities maintenance issues and follows up as needed. Oversees ordering and inventory\nmaintenance of program supplies and equipment.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding Enrichment and Special Events\nprogram areas. Keeps current in new developments in the field through professional\nmemberships, attending conferences and networking with professionals.\n2. May perform physical activities in programs and events, as needed.\n3. May assist staff in moving, lifting, pushing, carrying equipment or supplies needed for programs\nand events.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of the field of municipal recreation that is inclusive of programs for all ages\nand abilities.\n\u2212 Working knowledge of relevant government and/or community recreational institutions,\norganizations, procedures, and processes. Familiarity with area communities and\nenvironments.\n\u2212 Ability to gain a working knowledge of Department operations and procedures, federal, state,\nand local pertinent regulations.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets\nPARecreationSupervisor-EnrichmentProgramsandSpecialEvents.doc\nRecreation Supervisor - Enrichment Programs Page 3\nSkill in:\n\u2212 Strong supervisory skills including leadership skills, problem analysis and decision-making,\nplanning and organizing, management control, adaptability/flexibility and time management.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, program participants, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures and organizational communications.\n\u2212 Strong work ethic and strong customer service orientation. Conducts self at all times in\naccordance with the ethical standards required of public officials and employees.\n\u2212 Public presentation skills including the ability to present technical material in an understandable\nmanner to citizens, school groups, officials, or board members.\n\u2212 Strong computer skills including word processing software.\nAbility to:\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor\nvehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform physical activities such as running or jumping;\n\u2212 Occasionally lift and transport irregular objects weighing up to 50 lbs.\nWORKING ENVIRONMENT:\nMost work is performed in an office setting with access to standard low-risk office equipment. Some\ntime is spent at sites of program or activity.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in recreation or related field.\n\u2212 Three years of experience coordinating recreational program(s) required.\n\u2212 Supervisory experience preferred.\n\u2212 Experience working with individuals with special needs preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the candidate with\nthe knowledge, skills, and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a three-\nyear driving record prior to hire.\nPARecreationSupervisor-EnrichmentProgramsandSpecialEvents.doc\nRecreation Supervisor - Enrichment Programs Page 4\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 3 months of hire.\nPREPARED BY: M. Bianconi REVIEWED BY:\nR. Delker Leslie Bryson\nA. Sullivan Director, Parks and Recreation\n4/19\nPARecreationSupervisor-EnrichmentProgramsandSpecialEvents.doc"}
{"Department": "Human Resources", "Job Title Sort": "Recruitment And Selections Specialist", "Job Title": "Recruitment And Selections Specialist", "Classification": "", "Bargaining Unit": "E-Plan", "Published File Name": "HRRecruitmentSelectionsSpecialist.jd.pdf", "SharePoint List ID": "60", "Salary Grade": "E1-10", "pdf_url": "https://cob.org/wp-content/uploads/HRRecruitmentSelectionsSpecialist.jd.pdf", "pdf_file": "HRRecruitmentSelectionsSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Recruitment And Selections Specialist UNION:E-TEAM\nSG:E1-10\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:PR\nJOB SUMMARY:\nPartners with hiring officials and Human Resources Account Managers to plan and implement\nemployment recruiting and selection processes in compliance with Civil Services rules, labor\nagreements and all related federal, state and local laws, regulations, policies, contracts and\nprocedures.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Manager, Services. Works independently under general supervision\nand the guidance of Civil Services rules, labor agreements and all related federal, state and City laws,\nregulations, policies, contracts and procedures. May receive technical guidance from the Civil Service\nExaminer.\nESSENTIAL FUNCTIONS OF THE JOB:\nDesigning recruitment and selection processes:\n1. Advises and coordinates with hiring officials to design open and competitive or promotional\nprocesses for recruitment and selection. Partners with hiring officials and Human Resources\nAccount Managers to develop or purchase written tests, field tests, oral board interview\nquestions and assessment centers. Develops assessment tools such as rating forms. Reports\non and submits processes to Civil Service Commission for approval, as appropriate.\n2. Develops recruitment strategy appropriate to each vacancy. Creates materials including job\nannouncements, advertisements and mailings, or delegates as appropriate. Coordinates\nrecruitment campaign including placement of advertisements, posting on Internet sites and use\nof other media.\n3. Provides input in and implements overarching strategies and programs to promote the benefits\nof City employment, attract candidates and conduct outreach to under-represented groups.\nMay include participation in job fairs, developing relationships with college and university\nplacement centers, developing new sources and technologies, and conducting other sourcing\nactivities.\nFacilitating testing processes:\n4. Coordinates notifications to applicants and candidates regarding status of applications and the\nselection process such as testing dates, test scores, interview dates, placement on eligibility\nregisters and any additional steps.\nHRRecruitmentSelectionsSpecialist.jd.docx\nRecruitment And Selections Specialist Page 2\n5. Coordinates, directs and administers interview panels, exercises and written or practical tests.\nPartners with Human Resources Account Managers, hiring officials and departmental\nadministrative staff regarding logistics.\nProcessing and communicating program information:\n6. Ensures timely posting of applicant status information and provides information on status of\nrecruitment and selection activities and processes to applicants, Human Resources staff and\nhiring officials.\n7. Prepares and maintains a variety of records, files and reports on recruitment and selection\nactivities. Ensures accuracy and timeliness of eligibility and referral lists and certification\nrelative to Civil Service and other recruitment and selection processes. Prepares and presents\nhiring statistics.\nOrienting and training hiring officials and testing participants:\n8. Trains hiring officials, oral board panels and assessors in proper interviewing techniques. Trains\nfield test raters and observers on proper role and techniques.\n9. Provides orientation to test takers for Civil Service and other exams, as appropriate.\nProgram and regulatory compliance:\n10. Verifies status of positions and authorization to fill vacancies before opening a process.\n11. Ensures compliance with Civil Service rules and regulations, City policies and procedures, and\na variety of State and federal laws concerning recruitment and selection programs.\nADDITIONAL WORK PERFORMED:\n1. Conducts new employee orientation sessions and performs various duties in support of the\nemployee onboarding process such as reference and background checks.\n2. Performs a variety of administrative tasks, as necessary, that support the recruitment and\nselection program such as data entry and file maintenance.\n3. As needed, may partner with hiring officials and Human Resources Account Managers to review\nor modify job descriptions in order to design appropriate testing processes.\n4. May participate as a member of interview panels when indicated by special circumstances.\n5. Coordinates and performs work related to special projects, as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge:\n\u2212 Thorough knowledge of the department and the technical functions, operations, principles and\npractices for recruitment and selection.\n\u2212 Working knowledge of federal, state and local program-related codes and regulations, policies\nand procedures relevant to legally-defensible recruitment and selection processes, especially:\nHRRecruitmentSelectionsSpecialist.jd.docx\nRecruitment And Selections Specialist Page 3\nUniform Guidelines on Employee Selection Procedures, Bellingham Civil Service Rules,\nAmericans with Disabilities Amendments Act and Washington Law against Discrimination.\n\u2212 Thorough knowledge of City departments, functions, activities and positions.\nSkills:\n\u2212 Demonstrated skill in project management with ability to adapt and respond quickly to changes\nin the work environment, manage competing demands and deal with frequent change, delays or\nunexpected events.\n\u2212 Excellent oral communication skills, including public speaking and making presentations to\ngroups such as the Civil Service Commission, assessors and test candidates.\n\u2212 Excellent written communication skills including correct English usage, grammar, spelling,\npunctuation and vocabulary for producing a variety of reports, analyses and recommendations.\n\u2212 Skill providing good customer service to internal and external customers.\n\u2212 Skill in working with diverse populations and ability to conduct self with poise and impartiality.\n\u2212 Skill in planning, organizing, problem solving and decision making.\n\u2212 Proficiency in standard office software applications and advanced computer applications\nspecific to recruitment and selection.\n\u2212 Development and administration of examinations for various entry level and promotional\npositions.\nAbility to:\n\u2212 Ability to work with applicants, management, co-workers and other City employees using\ncourtesy, tact and good judgment.\n\u2212 Ability to evaluate, recommend and implement improvements to programs.\n\u2212 Read, interpret, apply, and explain rules, regulations, policies and procedures to prospective\napplicants, the public, City officials and employees.\n\u2212 Establish and maintain cooperative and effective working relationships with others.\n\u2212 Influence the opinions and decisions of hiring officials.\n\u2212 Maintain confidentiality of records and sensitive information.\n\u2212 Understand and accurately apply basic math skills.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job including:\n\u2212 Communicate clearly and persuasively over the telephone and in person;\n\u2212 Operate a computer;\n\u2212 Occasionally lift and/or move up to 10 pounds and rarely lift and/or move up to 40\npounds.\n\u2212 Visual ability sufficient to see details at close range (within a few feet of the observer).\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment with long periods at a computer workstation.\nOccasional fieldwork, including working outdoors in all weather conditions may be required. May\nrequire extended hours and occasional weekend or evening work, as well as occasional travel to\nconferences or recruiting events.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree in human resources, business or public administration, or related field\nand one year of experience in recruitment and selections or related field.\nHRRecruitmentSelectionsSpecialist.jd.docx\nRecruitment And Selections Specialist Page 4\nOR\n\u2212 Associate degree in business, public administration, human resources management or related\nfield and three years of experience related to recruitment and selection. Additional experience\nin the program area or in other Human Resources disciplines is desired.\nProfessional in Human Resources (PHR) or SHRM-CP certification may substitute for two years\nof experience or education.\nOR\n\u2212 An equivalent combination of experience and training that provides the applicant with the\nknowledge and skills to perform the job.\nPREPARED BY: L. Klemanski REVIEWED BY:\nR. Bliss Ameleah Sullivan\n4/10 Interim Human Resources Director\nREVISED BY: A. Sullivan\n12/15\nHRRecruitmentSelectionsSpecialist.jd.docx"}
{"Department": "Planning and Community Development", "Job Title Sort": "Rental Protection Program Specialist", "Job Title": "Rental Protection Program Specialist", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PCDDRentalProtectionProgramSpecialist.pdf", "SharePoint List ID": "639", "Salary Grade": "4", "pdf_url": "https://cob.org/wp-content/uploads/PCDDRentalProtectionProgramSpecialist.pdf", "pdf_file": "PCDDRentalProtectionProgramSpecialist.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Rental Protection Program Specialist UNION:231\nSG:4\nCS:N\nDEPARTMENT: Planning & Community Development FLSA:N\nEEO/SOC CODE: PR/13-1111\nJOB SUMMARY:\nThe Rental Protection Program Specialist fulfills the City\u2019s Rental Registration and Safety Inspection\nProgram (RR&SIP), and other rental protection objectives by coordinating and implementing\nregistration, inspection and reinspection services, certification, education/outreach communication, and\ncompliance and enforcement functions. Reviews the merits and makes recommendations regarding\nappeals, penalties and exemptions to the Development Services Manager and Planning & Community\nDevelopment Director. The position oversees the development, administration and monitoring of quality\ncontrol procedures for the RR&SIP program to ensure public health and safety, dissemination of\ninformation/education and compliance. The Program Administration Specialist assists in developing\npolicies, procedures, municipal code revisions, and budget requests associated with rental protection\nmeasures. The Program Administration Specialist supervises program staff providing daily\ncoordination, instruction and direction to ensure professional administration of the program. Additional\nresponsibilities include aligning state and local landlord/tenant regulations, and continued assessment\nof the program to ensure objectives are met.\nSUPERVISORY RELATIONSHIPS:\nReports directly to the Development Services Manager and receives direction from the Planning &\nCommunity Development Director. Works under general supervision and the guidance of applicable\nfederal, state and local statues, regulations, policies, procedures and contractual agreements, and City\nand departmental policies, procedures, technical standards and protocols. Manages, directs and\ncoordinates the Program\u2019s personnel. May coordinate and provide supervision of work performed by\nprogram staff, temporary employees, interns and/or consultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Researches, identifies and evaluates program operational requirements, external records and\ndata congruency and necessary program resources. Oversees the coordination of registration,\ninspection, certification, education, compliance and enforcement. Recommends appeals,\nexemptions and penalties under the direction of the Development Services Manager and the\nDirector of Planning & Community Development in accordance with Bellingham Municipal Code\n6:15.050.\n2. Leads and supervises the work of Program staff, including recommending hire, training,\ncorrective action and performance management. Assigns work, develops performance\nstandards and monitors results. Applies labor agreements and personnel and department\nadministrative policies.\n3. Fulfills existing and implements new statutory or administrative requirements for the RR&SIP\nand rental protection/stabilization measures.\nPCDDRentalProtectionProgramSpecialist.docPCDDRentalProtectionProgramSpecialistv6.doc\nRental Protection Program Specialist Page 2\n4. Measures and monitors the compliance of property owners regarding the RR&SIP, including the\nrecommended assignment of fees, late payments, and penalties according to the adopted fee\nschedules, Bellingham Municipal Code, policies, or procedures under the direction of the\nDevelopment Services Manager.\n5. Reviews inspection results and provides notices and educational information to\nhomeowners/landlords. Coordinates with Building Inspectors, Building Official, or Rental\nInspectors as needed related to compliance with applicable codes and ordinances.\n6. Works with Code Enforcement and the City Attorney\u2019s office to address any property or rental\nunit(s) not in compliance.\n7. Works collaboratively with inspectors, City attorneys and other City departments and externally\nwith property owners and managers, and tenants and neighbors when acquiring information and\ncoordinating assigned program activities. Responds to and resolves difficult and sensitive\ncustomer inquiries and complaints.\n8. Assists with the management of the program budget, monitors program fund usage and\ndevelops budget requests.\n9. Makes recommendations to the Development Services Manager and Planning & Community\nDevelopment Director on department administrative or operational policies, procedures and\nsystems, and develops applicable written documentation and materials.\n10. Creates, implements, and presents education and outreach efforts to encourage and support\nvoluntary compliance with RR&SIP requirements, including graphic and written materials to be\nused in presentations to community interest groups, property owners, property management\nagencies, tenants, as well as City Staff, Boards/Commissions, and City Council.\n11. Serves as staff liaison and/or participant at meetings, trainings, and events related to the RR &\nSIP and rental protection/stabilization measures. May require attendance at meetings, training\nand events after hours or outside of the typical work schedule.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Federal, state and local laws, codes, rules and regulations as they relate to Rental Registration\nand Safety Inspection program, and well as Landlord/Tenant responsibilities or other rental\nprotection/stabilization measures.\n\u2212 City organizational structure, functions and operations.\n\u2212 Principles, practices and techniques for preparing, maintaining and modifying handbooks and/or\nhow-to guides, as well as other program related materials.\n\u2212 Modern office procedures and methods.\nSkills in:\n\u2212 Time management proficiency\nPCDDRentalProtectionProgramSpecialist.docPCDDRentalProtectionProgramSpecialistv6.doc\nRental Protection Program Specialist Page 3\n\u2212 Analysis interpretation and decision-making utilizing information and data\n\u2212 Accurate and professional oral and written communication.\n\u2212 De-escalation tactics that effectively reduce, prevent or resolve conflict.\n\u2212 Interpersonal relations for establishing and maintaining effective working relationships with\ninternal and external customers.\n\u2212 Proficiency in use of commonly used software applications including word processing,\nspreadsheet applications, relational databases and presentation programs.\nAbility to:\n\u2212 Adapt and be flexible.\n\u2212 Communicate clearly and concisely and exchange information over devices, in person, virtually\nor via telephone.\n\u2212 Maintain effective working relationships with co-workers, property owners, property\nmanagement agencies, tenants, boards/commissions, public agencies and private interest\ngroups.\n\u2212 Present in a public setting using professionalism, courtesy, tact, and good judgment.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Frequently operates a computer and other office machinery such as a keyboard, mouse, phone\nand fax machine. Detects and interprets information in type and handwritten format on computer\nscreens, printed materials, signage and labels. Detects and distinguishes sounds and tones\nfrom computer equipment.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation with long periods of remaining\nstationary. The environment includes a normal range of noise and other distractions with frequent\ninterruptions and low everyday risks working around standard office equipment. Frequently interacts\nwith the public on the telephone and in person. May require attendance at occasional evening or\nweekend meetings or travel to professional meetings and training opportunities.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public administration or a related field required.\n\u2212 Three (3) years of experience in program administration with high public contact, including\nplanning, developing and implementing program policy and procedure and establishing\nstandards for administrative functions required.\n\u2212 Strong computer skills in word processing, data management, spreadsheet and related\napplications required.\n\u2212 Municipal or other public sector experience preferred.\n\u2212 Multilingual skills, especially Spanish preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\nPCDDRentalProtectionProgramSpecialist.docPCDDRentalProtectionProgramSpecialistv6.doc\nRental Protection Program Specialist Page 4\n\u2212 Willingness and ability to attend and participate in evening and weekend meetings as needed.\n\u2212 Employment is contingent upon passing a criminal convictions and local background check.\nPREPARED BY: B. Lyon REVIEWED BY:\nM. Barrett Blake Lyon, Director of Planning\n4/24 and Community Development\nREVISED BY:\nPCDDRentalProtectionProgramSpecialist.docPCDDRentalProtectionProgramSpecialistv6.doc"}
{"Department": "Planning and Community Development", "Job Title Sort": "Rental Registration Clerk", "Job Title": "Rental Registration Clerk", "Classification": "Office Assistant III", "Bargaining Unit": "Union:1937", "Published File Name": "PCDDRentalRegistrationClerk.pdf", "SharePoint List ID": "479", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/PCDDRentalRegistrationClerk.pdf", "pdf_file": "PCDDRentalRegistrationClerk.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Rental Registration Clerk UNION:1937\nSG:107\nCLASS TITLE: Office Assistant III CS:E/P\nFLSA:Y\nDEPARTMENT: Planning and Community Development EEOSOC CODE:AS/43-4171\nJOB SUMMARY:\nPerforms a variety of complex, specialized administrative and technical clerical duties in support of the\nRental Registration and Safety Inspection Program (RR&SIP); includes providing detailed program\ninformation to the public, processing rental registration applications, scheduling safety inspections and\ndatabase management and tracking. Invoices, collects and records fees, penalties and late payments\nas assigned by the Rental Protection Program Specialist and in accordance with the adopted Fee\nSchedule under the direction of the Development Services Manager. Work requires broad knowledge of\nCity and departmental functions, policies, procedures and regulations with close attention to detail and\ndeadlines. Acts as backup Permit Clerk in the permit center.\nSUPERVISORY RELATIONSHIP:\nReports to the Rental Protection Program Specialist who is responsible for coordinating the City\u2019s\nRental Registration and Safety Inspection Program and other rental protection objectives. Receives\ntechnical direction from the Building Official and program direction from the Development Services\nManager and department director. Works independently under general supervision and according to\nCity, department and division policies, procedures, ordinances and codes. Provides information and\nsupport to inspectors associated with the Safety Inspection Program and or Code Enforcement.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs complex, specialized administrative and technical clerical duties in support of the\nCity\u2019s Rental Registration and Safety Inspection Program (RR&SIP) and other rental protection\nobjectives.\n2. Provides detailed assistance to the public and City staff and refers escalated interactions to the\nRental Protection Program Specialist. Communicates program information, division policies and\nprocedures and applicable municipal code. Responds to technical inquiries within scope of\nresponsibility or refers to appropriate staff.\n3. Processes rental registrations and changes; reviews for accuracy and applicable designated\nexemptions or waivers, verifies owner information and enters information into tracking software.\n4. Schedules safety inspections in compliance with established inspection zones and quarterly\nschedule. Produces inspection notices including specialized multi-property notices. Reviews\nand responds to requests for extensions, rescheduling and exemptions, and refers to the Rental\nProtection Program Specialist for evaluation and recommendation to the department\nmanager/director. Notifies inspectors of specialized inspection circumstances or requests.\nIssues invoices and processes fees, late payments and penalties according to the Adopted Fee\nSchedule, policies or procedures, and under the direction of the Rental Protection Program\nSpecialist and Development Services Manager. Verifies payments and processes waivers,\nPDRentalRegistrationClerk.jd.doc\nPlanning Rental Registration Clerk Page 2\nadjustments and refunds as directed. Processes inspection results and notifies owner or\nlandlord of any corrections needed. Issues first and second notices of non-compliance; refers\ncases to Planning and Community Development Department or Bellingham Police Department\ncode compliance officers as required. May act as a city witness in enforcement cases before\nHearing Examiner or judicial cases.\n5. Assists in database development and maintains an accurate database, along with other tracking\nand records systems for the RR&SIP and other rental protection measures or projects. Enters\ndata, verifies information and updates or corrects data to ensure accuracy utilizing multiple\nspecialized systems and databases. Collects, selects, catalogs and compiles data from several\nsources and creates summary reports. Creates statistical calculations and tabulations in\naccordance with established formulas and equations and assists with departmental public\ndisclosure requests as needed.\n6. Prepares, types and proofs forms, letters, brochures, statistical reports and other\ndocumentation. Composes correspondence in accordance with established procedures or\ninstructions.\n7. Provides input and implements administrative processes and procedures to improve program\nworkflow, organization and efficiency within scope of responsibility.\n8. Acts as backup Permit Clerk for the Permit Center. Greets the public at the permit counter and\non the telephone, answers questions regarding the permit process and fees. Reviews and\naccepts permit applications, initiates permit cases in the permit tracking system and processes\nover the counter permits.\n9. Assists senior staff and outside agencies in educating and training the rental population and\nlandlords on City policies, programs and other related resources. Assists with the preparation\nand organization of handbooks, How To Guides and presentation and training materials.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties and responsibilities within scope of classification as assigned.\n2. Performs as a Permit Clerk in the Permit Center when coverage is needed.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Working knowledge of standard office practices and procedures\n- Considerable knowledge of standard office equipment operation, including desktop computers\nand standard office software applications.\n- Purpose, practices, and policies of the Planning & Community Development Department,\nincluding the operational relationships between City departments, other governmental agencies\nand community groups and agencies.\nSkill in:\n- Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n- Considerable customer service and communication skills to work with a variety of citizens and\npersonnel using tact, courtesy and good judgment.\n- Considerable literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\nPCDD RentalRegistrationClerk.jd.doc\nPlanning Rental Registration Clerk Page 3\nBasic math skills including adding, subtracting, multiplying, dividing and basic statistical\ncalculations with accuracy.\nAbility to:\n- Work independently to carry out the responsibilities of the position and make appropriate\ndecisions regarding work methods and priorities.\n- Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nreport writing and database programs.\n- File alpha-numerically and perform indexing and cross-referencing methods.\n- Ability to maintain complex specialized records and prepare narrative and statistical reports.\n- .Work with a high degree of accuracy and attention to detail and to follow detailed procedures\nand work schedules in an atmosphere of frequent interruptions and working deadlines.\n- Function effectively in an advanced technology environment and contribute to the division's\noverall mission and goals.\n- Work independently, solve problems, and organize work with minimum supervision.\n- Willingness and ability to maintain confidentiality of sensitive information.\n- Communicate accurately and legibly in English on forms, letters, reports, and customer\ncorrespondence.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n- Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and detect and discern information and data on a\ncomputer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment on a computer workstation with long periods of\nremaining stationary and includes a normal range of noise. Work involves direct and continuous\ninteraction with the public and other City employees on the telephone and in person. Work is performed\nin a highly demanding atmosphere where interactions with irate/forceful customers may be routine and\nin an environment of frequent and numerous interruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- Three years of progressively responsible clerical experience in a computerized, highly detailed\nbusiness office including extensive public contact, or any combination of experience and\neducation that provides the applicant with the desired skills, knowledge and ability to perform\nthe job.\n- Post-secondary vocational training or college education in a related field preferred.\n- Proficient in the use of computer software including word processing, spreadsheets, databases\ncomputerized record keeping systems and file management applications required.\n- MS Office experience preferred.\n- One year of experience in computerized data entry requiring high degree of accuracy and speed\nrequired.\n- Ability to type at 45 wpm net required.\nNECESSARY SPECIAL REQUIREMENT:\nPCDD RentalRegistrationClerk.jd.doc\nPlanning Rental Registration Clerk Page 4\n- Employment is contingent upon passing criminal convictions and local background check.\nPREPARED BY: REVIEWED BY:\nB. Lyon Blake Lyon, Director\nM. Barrett Planning & Community Development\n4/24\nREVISED BY:\nPCDD RentalRegistrationClerk.jd.doc"}
{"Department": "Finance", "Job Title Sort": "Revenue Coordinator", "Job Title": "Revenue Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "FNRevenueCoordinator.jd.pdf", "SharePoint List ID": "341", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/FNRevenueCoordinator.jd.pdf", "pdf_file": "FNRevenueCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Revenue Coordinator UNION:231\nSG:5\nDEPARTMENT: Finance CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe purpose of this position is to provide direction and oversight to the City's billing and revenue\ncollection functions within the Finance Department. This includes oversight of the customer service\nfunctions, utility billing and collection, tax collection and coordinating assigned activities with other\ndivisions and departments.\nSUPERVISORY RELATIONSHIP:\nReports to the Financial Systems Manager. Works under general supervision and the guidance of\nDepartmental, City, State and professional regulations, policies, procedures and guidelines. Provides\ntechnical guidance and day-to-day direction to finance cashiers, tax representatives and other\ndepartmental support positions.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises the City Finance Customer Service Counter by maintaining excellent customer\nrelations with both internal and external customers, establishing effective communication\ninternally and externally and monitoring both current and anticipated customer needs.\n2. Oversees and directs the functions of the utility billing section including implementation of rate\nadjustments, penalty process, meter reading system, providing direction on policy issues, billing\ncustomers, assisting the general public with utility billing questions and collecting payments.\n3. Oversees and directs the City's cash collection function. Responsible for implementing and\nmonitoring internal control procedures for safeguarding and handling of City funds.\n4. Oversees and directs business registration, Business and Occupational tax management and\nreceipting, sales tax compliance and other ancillary licensing revenue streams.\n5. Analyzes and assesses the efficiency and effectiveness of cash systems, service delivery\nmethods, service levels and workflow processes and procedures; establishes priorities and\ngoals and researches, develops, recommends to department management and implements\nmodifications to billing, tax and collection programs, policies and procedures as appropriate.\n6. Hires utility billing and tax staff, regularly evaluates employee performance, investigates and\nresolves personnel problems. Assigns work, provides direction, training and assistance with\nproblems encountered by accounting staff. Ensures delivery of quality customer service and\ncompliance with policies and procedures.\nRevenue Manager Page 2\n7. Coordinates with the Financial Systems Manager to maximize the potential of utility billing\nsoftware system, identify problems, develop corrective action and implement updates or new\nsoftware.\n8. Serves as the liaison for assigned responsibilities to other divisions and departments; negotiates\nand resolves sensitive and controversial issues.\n9. Responds to and resolves difficult and sensitive citizen inquiries and complaints.\nADDITIONAL WORK PERFORMED:\n1. Performs financial analyses and conducts special projects as required.\n2. Provides back up to Finance and Tax Representatives as needed.\n3. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 A thorough knowledge of the field of finance and related accounting including legal, technical\nand organizational aspects.\n\u2212 Principles and practices of governmental fund and cost accounting, budgeting, auditing,\nfinancial reporting and administration as practiced in municipal organizations.\n\u2212 Operational characteristics, services and activities of a revenue management program including\nutility billing and collections.\n\u2212 Principles, practices, and procedures of collection law.\n\u2212 Strong understanding of cash management principles\n\u2212 Strong understanding of credit card and e-payment programs and structures\n\u2212 State law governing municipal finance including reporting requirements and the investment of\npublic funds.\nSkill in:\n\u2212 Leadership and supervisory skills.\n\u2212 Utilizing a variety of spreadsheet and other computer software for report production.\n\u2212 Excellent oral communication skills.\n\u2212 Excellent written communication skills including correct English usage, grammar, spelling,\npunctuation and vocabulary for producing a variety of reports, analyses and recommendations.\n\u2212 Highly proficient in use of Microsoft Office products including spreadsheet, word processing and\ndata base management.\nAbility to:\n\u2212 Research, analyze and evaluate new service delivery methods and systems.\n\u2212 Provide excellent customer service to internal and external customers.\n\u2212 Effectively select, supervise, train, evaluate, oversee and direct the work of staff.\n\u2212 Adapt and respond quickly to changes in the work environment, manage competing demands\nand deal with frequent change, delays or unexpected events.\n\u2212 Work independently and make decisions within broad guidelines.\n\u2212 Conduct self with poise and impartiality and appropriately handle angry or upset employees and\nRevenue Manager Page 3\ncustomers.\n\u2212 Multi-task and manage multiple deadlines.\n\u2212 Work with diverse populations.\n\u2212 Respond to common inquiries or complaints from personnel, regulatory agencies, or the public.\n\u2212 Compose, proofread, and edit general correspondence and reports.\n\u2212 Read, analyze, and interpret journals, financial reports, legal documents, operating and\nprocedure manuals, general business periodicals, professional journals, government\nregulations, etc.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment with long periods at a computer workstation. May\nrequire extended hours and occasional weekend or evening work, as well as occasional overnight\ntravel to conferences or training events.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in accounting, finance, business administration or related field.\n\u2212 Three years of progressively responsible experience providing customer service in billing,\ncollections, banking or related programs.\n\u2212 Two years supervisory or management experience leading a customer support team. Strong\nknowledge of accounting, information systems and spreadsheet/database applications.\n\u2212 Strong knowledge of cash handling procedures.\n\u2212 Experience in a governmental environment preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Must be able to qualify for a fiduciary and/or fidelity bond.\nPREPARED BY: J. Carter REVIEWED BY:\nA.Sullivan John Carter, Finance Director\n9/12"}
{"Department": "Public Works", "Job Title Sort": "Sanitation and Solid Waste Manager", "Job Title": "Sanitation and Solid Waste Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWSolidWasteManager.jd.pdf", "SharePoint List ID": "548", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWSolidWasteManager.jd.pdf", "pdf_file": "PWSolidWasteManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Sanitation and Solid Waste Manager UNION:231\nSG:7\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for planning, developing and managing the operations, initiatives, programs, and\nprojects of the Sanitation and Solid Waste Division in support of the City's environmental goals and\nobjectives. Oversees contracts for service, cleanup efforts of all types of illegal dumping and litter,\npublic education and outreach and other programs to reduce solid waste generation. Assists in\nmanaging post-construction remediation sites, including closed landfills. Supervises Sanitation and\nSolid Waste division staff in all aspects of work, scheduling, and employee performance.\nRepresents the City of Bellingham in regional and local solid waste planning and management\nprocesses as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Maintenance. Works under general supervision and under the\nguidance of City and Departmental policies, procedures as well as local, state, and federal\nregulations, policies, and laws.\nSupervises office and fieldwork of all Sanitation and Solid Waste Division staff and additional\nemployees as assigned. Works as part of a team and coordinates with other City Public Works\ndivision supervisors and staff, private contractors, and maintains close working relationships with\nother City Departments. Collaborates with designated community organizations and committees.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates, plans, manages, and exercises supervision over staff in a wide variety of\nSanitation and Solid Waste Division operational activities and services such as cleanup plan\ndevelopment, remediation and construction, litter control and illegal dumping cleanup and\nprevention, cleanup of illegal encampments on public rights of way and City owned\nproperties, code compliance, and public education and outreach. Researches, develops,\nrecommends, and implements program policies, procedures and protocols. Ensures\ncompliance with legal and environmental standards and regulations.\n2. Reviews daily accomplishments and modifies work priorities as necessary. Responsible for\nhiring, establishing performance standards, and conducting performance evaluations.\nResponsible for coaching and corrective action and participates in disciplinary action.\nSchedules the work of the Sanitation and Solid Waste Division staff.\n3. Participates in managing, monitoring and maintenance for the Model Toxics Control Act\n(MTCA) and/or Comprehensive Environment Response, Compensation, and Liability Act\n(CERCLA) sites after the remedy has been constructed. Assists in cleanup plan\ndevelopment, permitting and construction performed by the Engineering staff. Responsible\nfor implementation of post cleanup monitoring activities, reporting requirements and\ncompliance. Assists in characterization, disposal, and permit compliance of contaminated\nmaterials when encountered during Capital Project implementation.\n4. Develops and manages long-term programs and outreach activities for waste reduction in\nthe City, including compliance with city ordinances, recycling, beneficial reuse, litter control\nand illegal dumping and illegal encampment site cleanups. Ensures coordination with other\nlocal entities and non-profits on litter control, illegal camping and illegal dumping.\n5. Manages Solid Waste Division contracts, such as residential solid waste recycling services\nand use agreements. Negotiates terms and services of contracts. Solicits and develops\nrequests for qualifications and or proposals process, in accordance with applicable\nprocurement guidelines, for contractor or consultant selection.\n6. Manages equipment and consumable materials. Prepares and coordinates availability of\nmaterials and equipment required to meet division responsibilities.\n7. Develops work-site plans for significant operations, maintenance and cleanup activities.\n8. Prepares and monitors program and project budgets, including grant applications and grant\nmanagement, for review and approval.\n9. Coordinates with permit review staff for solid waste collection and disposal requirements.\n10. Assists Wastewater division staff in with the processing, disposal or beneficial use of\nbiosolids generated by the city.\n11. Manages the City of Bellingham Vactor Waste facility including permitting, maintenance,\noperations, costs, fees, and daily operations.\n12. Develops and/or coordinates ongoing on-the-job vendor and in-house training for all solid\nwaste system work tasks. Develops and enforces safety and training policies and\nprocedures.\n13. Evaluates, determines, and collects data on city-wide solid waste and recycling. Develops\nannual reports for City and public use.\n14. Responds to public inquiries on all issues related to solid waste, including complaints\nregarding contracted residential solid waste or recycling service.\n15. Serves as the City representative on the Whatcom County Solid Waste Advisory committee.\nDevelops relationships and coordinates work with community organizations such as\nWhatcom County Public Health and the homeless outreach team.\n16. Advises and informs City management staff and elected officials with recommendations to\nmeet conditions of federal and state regulations, as well as suggestions for implementation\nof these regulations.\nADDITIONAL WORK PERFORMED:\n1. May fill in during the absences of the Public Works Superintendent of Maintenance\n2. May assist the Superintendent in the evaluation and preparation of annual maintenance work\nplans.\n3. Performs skilled labor as necessary in emergency situations.\n4. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Local, state and federal solid waste policy, planning and regulations\n\u2212 Hazardous waste site clean- up and control projects, regulations, practices, construction and\npost clean up monitoring\n\u2212 Solid and Moderate risk waste planning and operations, waste reduction and recycling and\ncomposting activities.\n\u2212 Closed landfill maintenance and testing\n\u2212 High hazardous waste regulations and processes\n\u2212 Public education and communications strategies\n\u2212 Long term project management and contract management\n\u2212 Public sector budgeting, purchasing, contracting and records management\n\u2212 Principles and practices of leadership, supervision, and personnel management\n\u2212 Knowledge and skill using a variety of computer applications such as the Maintenance\nManager system, word processing, databases, spreadsheets, and familiarity with\nGeographic Mapping Information Systems (GIS) applications.\n\u2212 Application of scientific methods, research methods, problem solving and decision-making\nmodels, and statistical data analysis techniques.\nSkill in:\n\u2212 Strong leadership skills including time management, problem analysis and resolution\nincluding in emergency situations, interpersonal sensitivity, and adaptability.\n\u2212 Demonstrated skill in managing, leading, and organizing staff, including the ability to\neffectively coach and provide performance feedback.\n\u2212 Excellent oral communication skills for working with federal and state agency personnel,\nlocal government staff, residents, and public officials.\n\u2212 Excellent written communication skills (both business and technical) for preparing detailed\npermit applications, reports and policy recommendations.\n\u2212 Project development and engineering principals.\nAbility to:\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines; ability\nto independently research issues as required.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Perform outdoor data collection duties under inclement conditions;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine\n\u2212 Sit and stand for long periods of time;\n\u2212 Traverse over rough terrain on a regular basis;\n\u2212 Frequent lifting up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors in developed and undeveloped areas. Travel for\nprofessional meetings and to worksite locations is required. Occasional exposure to outdoor\nweather conditions. This position requires the ability to traverse on uneven terrain and in and\naround bodies of water. Occasional interactions with the public which may include exposure to\nhostile and offensive language. This position is required to use appropriate safety equipment and\nfollow established safety policies. Works extensively at a computer workstation. Work involves\nmoderate risks involved in working with the public and a variety of situation-specific conditions\nwhich may include exposure to moderate to high hazardous materials. This position has moderate\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor of Science degree in Civil or Environmental Engineering, Environmental Sciences,\nPublic or Business Administration, or equivalent multidisciplinary science degree.\n\u2212 Solid Waste Association of North America (SWANA) certification in Managing Integrated\nSolids Waste Management Systems, or the ability to obtain within 12 months of hire.\n\u2212 Three (3) years\u2019 experience with municipal solid waste operations, programs, litter control\nand recycling.\n\u2212 Two (2) years supervisory or lead experience required.\n\u2212 Familiarity with Local, Federal and State solid waste regulations.\n\u2212 Experience using a variety of computer software systems including MS Office suite, word\nprocessing, excel, maintenance management system, database management and familiarity\nwith Geographic Information Mapping Systems (GIS).\n\u2212 Experience developing, implementing, and tracking budgets.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills, and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must successfully complete and possess the Hazardous Waste Operations and Emergency\nResponse (HAZWOPER) certification within one (1) year of hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidate must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: M. Olinger REVIEWED BY: _________________________\nE. Johnston Eric Johnston, Director of Public Works\nA. Beatty\nA. Sullivan\nJ. Falcetti\nREVISED BY:"}
{"Department": "Public Works", "Job Title Sort": "Security Supervisor", "Job Title": "Security Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWSecuritySupervisor.jd.pdf", "SharePoint List ID": "657", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWSecuritySupervisor.jd.pdf", "pdf_file": "PWSecuritySupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Security Supervisor UNION: 231\nSG:5\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4/SOCCODE:PR/33-1091\nJOB SUMMARY:\nProvides oversight for the City\u2019s unarmed security staff and services. Coordinates, plans, organizes,\nand manages security activities and operations to meet service standards and client needs.\nResponsibilities include supervising security staff, ensuring compliance with City and departmental\npolicies and procedures, minimizing disruption to City services, maintaining thorough documentation,\nand establishing strong partnerships with City departments to build a cohesive, professional, supportive\nand inclusive Citywide security program.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Public Works. Works under general supervision and the guidance of\nCity and departmental policies, procedures and codes of conduct. Supervises assigned staff and works\ncollaboratively with client departments, City staff, and community members.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and coordinates the City\u2019s security program. Develops, plans, schedules,\ncoordinates, monitors and recommends a wide variety of security practices and processes.\nWorks with other departments, City staff and community members to facilitate and coordinate\nservices. Develops and recommends policies and procedures. Directs and evaluates daily\nactivities to ensure high-quality work and service, consistent application of policies, and safe\noperations. Forecasts staffing needs, creates and adjusts work schedules, meets with staff\nregularly and resolves questions and conflicts. Proactively builds relationships and establishes\ntrust with community members of all ages, cultures and diverse backgrounds.\n2. Supervises security staff and operations; plans, organizes, coordinates, assigns and evaluates\nwork. Recommends for hire, develops performance standards and monitors performance.\nRecommends and delivers corrective action as appropriate. Responsible for training, motivating\nand establishing a system of effective communication and cooperation. Trains and orients\nemployees on general facilities, work assignments, policies, practices and procedures.\n3. Supports the safe and welcoming use of City buildings and grounds. Responds to active\nsecurity events, serves as person-in-charge for high-risk security incidents, and assists\ndepartments with security planning. Enforces City and department policies; employs de-\nescalation techniques and conflict resolution skills and issues denials of service. Calls for police\nresponse when necessary. Coordinates with law enforcement and emergency responders as\nrequired and administers first aid in line with City policies and WA Good Samaritan Law.\nPreserves scene and/or secures area while awaiting law enforcement response for follow-up of\nan incident. Provides support to operational person in charge or incident liaison during an\nemergency or evacuation.\n4. Develops and implements processes to support staff impacted by stressful incidents, crisis\nsituations or violent encounters. Coordinates debriefings and recommends crisis communication\npractices and other resources to support both security and site staff.\n5. Monitors, evaluates and reports on the City\u2019s security program by analyzing routes and\nidentifying patterns and trends; recommends and implements program improvements and\nprovides data to client departments as needed\n6. Ensures appropriate and accurate documentation of security activities, including security\nincidents, criminal or suspicious behavior, medical or behavioral incidents, trespass/exclusion\ninformation and expiry dates, property damage, information requests, building access, and lost\nand found property.\n7. Maintains familiarity with client department policies and service needs. Develops security\nprotocols in collaboration with the Superintendent and department heads or designees; meets\nregularly to review service levels.\n8. Operates and monitors video camera systems. Operates, maintains and monitors the electronic\naccess control systems.\nADDITIONAL WORK PERFORMED:\n1. Serves as backup and provides support as needed to ensure continuity of service and\ncommunity safety.\n2. Operates City vehicles for patrols and other duties.\n3. Provides safety information and training sessions on a regular basis.\n4. May participate in other activities such as committee work, as assigned.\n5. Participates in related organizations, conferences, and training to enhance skills and remain\ncurrent in security practices and technology.\n6. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 City and client department policies and procedures.\n\u2212 Laws, regulations, and contractual obligations related to the supervision of City staff.\n\u2212 Standards, methods, and principles related to security operations in public facilities.\n\u2212 Best practices for de-escalation and conflict resolution techniques.\n\u2212 Technology, including standard office software, access control systems, incident reporting\nsoftware, surveillance equipment and communications tools.\nSkill in:\n\u2212 Situational awareness and threat assessment.\n\u2212 Resolving conflicts and de-escalating difficult or stressful situations.\n\u2212 Verbal and written communication with clarity and diplomacy.\n\u2212 Strong interpersonal skills to effectively enforce rules while being tactful and maintaining\nconfidentiality.\n\u2212 Organizing to handle concurrent activities and competing priorities.\n\u2212 Staff management, including training, coaching, mentoring, and performance evaluation.\nAbility to:\n\u2212 Work effectively with diverse persons under stressful conditions.\n\u2212 Enforce security policies tactfully and professionally, often during stressful circumstances.\n\u2212 Correctly interpret and apply written instructions, policies and procedures.\n\u2212 Prioritize tasks, set and adapt work priorities and supervise a diverse team.\n\u2212 Establish and maintain positive relationships with client departments, staff and the public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation, and\nTeamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office equipment such as a keyboard, mouse\nand phone;\n\u2212 Frequently stand or walk for long periods of time indoors and outdoors in all weather\nconditions;\n\u2212 Occasionally stoop, bend, and climb stairs;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites;\n\u2212 Lift and transport items weighing up to 35 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with periods of time sitting or standing and working at a computer\nworkstation, with a variety of office equipment. Work is also performed outdoors in all weather\nconditions. This position will frequently interact with the public. May be exposed to hostile, offensive\nlanguage, or interactions with angry or volatile individuals. Work involves frequent travel between City\nbuildings and sites.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate degree with a focus in law enforcement, criminal justice, risk management, facilities\nmanagement, security management or related field.\n\u2212 Four (4) years of work experience in a security, law or policy enforcement position with three of\nthose years in a public-facing role that included responding to, de-escalating, documenting and\nresolving security incidents or policy/law violations.\n\u2212 One year of supervisory or lead experience required.\n\u2212 Experience working with community members of all ages, cultures and diverse backgrounds\nrequired.\n\u2212 Demonstrated proficiency with Microsoft Office Suite required.\n\u2212 Experience with access control and camera surveillance systems preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must be able to work evenings, weekends and holidays and to adapt to schedule changes on\nshort notice.\n\u2212 Valid First Aid and CPR certification or ability to secure within six (6) months of hire.\n\u2212 A valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: C. Rofkar REVIEWED BY:\nJ. Pfundt Joel Pfundt, Interim Public Works Co-Director\nE. Weinberg\n1/25"}
{"Department": "Information Technology Services", "Job Title Sort": "Senior Applications Developer Analyst", "Job Title": "Senior Applications Developer Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITSrApplicationsDeveloperAnalyst.jd.pdf", "SharePoint List ID": "506", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITSrApplicationsDeveloperAnalyst.jd.pdf", "pdf_file": "ITSrApplicationsDeveloperAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Sr. Applications Developer/Analyst UNION:231\nSG:7\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for project management, applications systems and client server analysis, implementation,\nintegration work, maintenance, custom development, and support for complex City applications.\nProvides systems expertise and support for vendor-acquired solutions and provides design,\ndevelopment and support for custom-developed solutions.\nWork is characterized by the incumbent's leading role in project management, architecture, design,\ndevelopment, acquisition, implementation, administration, management, and technical support of key\nCity software systems and servers. Primary responsibility for enterprise document management,\nagenda management system projects and other web-based applications and integration of these\nsolutions with other City enterprise systems. Collaborates with application/database/network technical\nstaff to engineer and implement solutions. Develops user documentation, training materials, and\nprovides training classes. Provides support for other applications systems as assigned.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Applications Manager. Works under general supervision and the guidance\nof City and Departmental policies, procedures, and guidelines. Handles emergencies as directed by the\nNetwork Administrator or Information Technology Services Director. May supervise lower level staff, as\nassigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides high quality, detailed consultation, technical support and trouble-shooting for the City's\nwebsites, enterprise document management system, agenda management system, and\ncustom-developed solutions. Evaluates current procedures and recommends changes and\nimprovements. Provides instruction on procedures and use of department software. Identifies\nand applies security measures consistent with regulatory guidelines and security policies and\nprocedures.\n2. Designs and builds solutions using standard technologies and tools. Coordinates with City\ndepartments on planning, designing, organizing, developing, and maintaining consistent web\ncontent. Reviews work for quality control and consistency. Administers application server(s) and\nrelated systems.\n3. Provides solution architecture and programming ranging from simple scripting (PowerShell,\nJavaScript) through full stack development including database design, middleware/services\nlayer implementation, and HTML/JavaScript/TypeScript-based user interfaces.\nSenior Applications Developer/Analyst (1)\n4. Acts as project manager for software purchase and implementation projects. Plans, organizes,\nand develops project outline; communicates with team members; and acts as liaison between\nvendors and department stakeholders. Presents team recommendations to Systems Steering\nCommittee.\n5. As project leader, chairs meetings and/or committees, prepares agendas, and coordinates\nproject activities. Communicates project recommendations and/or status to City leaders at all\nlevels of the organization. Prepares and monitors project budgets.\n6. Researches and recommends security configurations, security solutions, software development\ntools, and integration strategies based on best practices and industry standards. Develops\nand/or enhances related procedures and documentation.\n7. Provides application support services such as report development, security administration,\nimplementation, upgrade or fix specifications, integration development and support, written and\noral communications, documentation, and training to end user departments with a high level of\ncustomer service. Maintains systems based on best practices consistent with regulatory\nstandards and city security policies and procedures. Maintains detailed records as appropriate.\n8. Maintains a close working relationship with vendors to identify and solve problems with software\nsystems. Troubleshoots problems; makes corrective changes to existing configurations through\nconsultation with vendor. Represents the City at user conferences and events.\n9. Develops requests for information (RFI's) and requests for proposals (RFP's). Reviews bids to\nensure that vendors meet minimum requirements, provides an analysis of software systems and\nassists with software selection processes. Performs cost-benefit analyses as needed.\nRecommends upgrades, changes and new software purchases to the Information Technology\nServices Department (ITSD) Director. Provides technical support to assigned City System\nTeam(s) or project teams.\n10. Maintains knowledge to be current with developments and changes in applications software\nfrom an enterprise perspective. Reviews and tests new technology for potential adoption and\nuse by the City.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May supervise lower level staff as required.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of\n\u2212 Extensive knowledge of principles and techniques of architecture, design, development,\nintegration, and implementation of complex computer systems in a complex network\nenvironment.\n\u2212 Extensive knowledge of programming languages including PowerShell, C#, SQL, JavaScript,\nTypeScript, HTML, CSS, .Net/.Net CORE.\n\u2212 Extensive knowledge of developing and consuming APIs.\nSenior Applications Developer/Analyst (2)\n\u2212 Strong knowledge of software application environments including multi-tier systems, client\nmanagement technologies, and service-based architectures using of REST, JSON, XML and\ndirect API access.\n\u2212 Strong knowledge of the operation of computers, mobile devices and peripherals.\n\u2212 Strong knowledge and understanding of server administration.\n\u2212 Strong knowledge of SharePoint and OnBase administration, Active Directory, and LDAP.\n\u2212 Strong knowledge of database design, normalization, and reporting.\nAbility to:\n\u2212 Lead system application improvement and acquisition projects, including vendor management.\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents.\n\u2212 Extensive ability to provide detailed application support services such as report development\nand security administration and to develop upgrade/fix specifications, written and oral\ncommunications, training to end user departments and ad hoc reports.\n\u2212 Test and provide change management for complex system environments.\n\u2212 Execute a custom development project independently by being able to scope, plan, and execute\na project from concept to go-live.\n\u2212 Design and develop complex, multi-tier applications with distributed modules.\n\u2212 Develop robust integration with other mission-critical production applications.\n\u2212 Ability and willingness to develop a comprehensive business and technical knowledge of key\nCity business software application packages in use by the City.\n\u2212 Expand on technical skills quickly.\n\u2212 Ability to read and comprehend technical manuals and apply the contents to solving software\nand hardware problems.\nPROJECT MANAGEMENT\nKnowledge of:\n\u2212 Principles and practices of project management and contract administration.\nSkills in:\n\u2212 Excellent project management skills including requirements gathering and analysis, team\nmanagement, project planning, risk assessment, requirement and goal definition, budget\npreparation and tracking, cost-benefit analysis, multi-tasking, communications coordination, and\ntime and task management with employees at all levels of the organization and with outside\nvendors.\nGENERAL\nKnowledge of:\n\u2212 City and departmental policies and procedures and the functions of City departments, standard\nCity office operations and interdepartmental working relationships.\nSkill in:\n\u2212 Excellent written and oral communication skills.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, department staff, and computer vendors.\n\u2212 Excellent skills in planning, organizing, problem-solving, and time management.\nAbility to:\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\nSenior Applications Developer/Analyst (3)\n\u2212 Clearly communicate presentations and recommendations to City leadership\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\n\u2212 Organize, assign, oversee and evaluate the work of assigned staff.\n\u2212 Work independently with minimal supervision.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Visual abilities to include close, distance, color, peripheral vision, depth perception and\nthe ability to adjust focus;\n\u2212 Adequate hearing to distinguish sound quality;\n\u2212 Dexterity of hands and fingers to use a computer keyboard;\n\u2212 Occasionally transport components weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nThe work performed is in an office setting at a computer workstation with long periods of sitting or\nstanding. Work environment includes a normal range of noise and other distractions with low everyday\nrisks working around standard office equipment. Work requires frequent visits to customer worksites.\nWork may require call outs or other flexibility in scheduling.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field.\n\u2212 Technical:\n\u2212 Five years of progressively responsible experience in software development, or systems\nanalysis/project management supporting applications in a complex business setting\nrequired. Experience providing such work in a governmental setting preferred.\n\u2212 Four years of experience designing, developing and supporting web-based systems\nusing modern open source and Microsoft technologies including JavaScript frameworks,\nREST-based APIs and .Net CORE required.\n\u2212 Experience supporting applications that use MS SQL or Oracle relational database\nmanagement software required.\n\u2212 Experience managing a SharePoint site, and providing support and development in\nSharePoint is preferred.\n\u2212 Experience implementing and supporting the OnBase document management system is\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal conviction, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nSenior Applications Developer/Analyst (4)\nPREPARED BY: S. Elsner 1/15 REVIEWED BY:\nM. Mulholland Marty Mulholland\nS. Elsner 12/18 Information Technology Services\nDepartment Director\nSenior Applications Developer/Analyst (5)"}
{"Department": "Museum", "Job Title Sort": "Senior Curator For Education And Public Programs", "Job Title": "Senior Curator For Education And Public Programs", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "MMSrCuratorEdPubProg.jd.pdf", "SharePoint List ID": "167", "Salary Grade": "", "pdf_url": "https://cob.org/wp-content/uploads/MMSrCuratorEdPubProg.jd.pdf", "pdf_file": "MMSrCuratorEdPubProg.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior Curator For Education And Public Programs UNION:231\nCS:N\nDEPARTMENT: Museum FLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThis position is responsible for the Museum's public education programs, the curation of\nassigned historical exhibits, and for the Museum's security and safety programs.\nSUPERVISORY RELATIONSHIPS:\nReports to the Director. Serves as a member of the Museum management staff. Works\nindependently in carrying out program goals and objectives. Work is coordinated through the\nMuseum's operating committee structure. Supervises assigned staff and volunteers. Works\nunder City and Museum policies and procedures.\nESSENTIAL FUNCTIONS OF THE JOB:\nEducation Programs:\n1. Plans, organizes, directs, provides and evaluates Museum education programs related\nto both exhibits and collections. Recommends program goals and objectives to the\nDirector. Provides and presents Museum tours and programs for both children and\nadults.\n2. Responsible for supervision of assigned staff: Effectively recommends for hire, trains,\nschedules, assigns and reviews work, establishes performance standards, conducts\nperformance appraisal and recommends disciplinary action as necessary. Oversees the\nrecruitment, training, and coordination of the work of education volunteers including tour\nguides, community service group coordinators, and other volunteers.\n3. Curates and/or coordinates museum exhibits as assigned including major multiple-\ngallery exhibits requiring organization of collections and materials from multiple sources.\nConducts research on artifacts, collectors and collections. Develops and implements\nexhibit plan and directs assigned exhibit support staff.\n4. Performs historical and interpretive research of and for exhibits and for the development\nof program curricula, exhibit support and for various museum publications, educational\nand interpretive materials. Responds to inquiries on matters of regional history.\n5. Supervises, coordinates, evaluates and provides public programs, including arranging\nfor performers, speakers, demonstrations, scheduling, staff assignments, and\ncommunity liaison.\n6. Responsible for Museum safety and security: Develops and recommends facilities\nsafety and security policies and procedures for staff, collection, and exhibits. Oversees\nthe acquisition, maintenance and use of alarm/intrusion security systems. Oversees the\nSenior Curator For Education And Public Programs Page 2\ndistribution and security of keys and codes. Provides for necessary staff and volunteer\ntraining related to safety and security.\n7. Responsible for museum audio/visual equipment and supplies including budgeting,\nacquisition, storage, maintenance and use.\n8. Performs various budget activities related to work assignments such as developing cost\nestimates for exhibits, identifying funding sources, administering budget.\nADDITIONAL WORK PERFORMED:\n1. May have responsible charge for Museum in Director's absence. Other duties\nnecessary to within scope of position.\nPERFORMANCE REQUIREMENTS (KNOWLEDGE, SKILLS, AND ABILITIES):\n\u2013 A working knowledge of the adult and school age instructional techniques, curriculum\nand program development and adult and child learning processes.\n\u2013 Ability to develop and maintain current a working knowledge of regional history, of art,\nphotography and other media presented or available in the Museum exhibits and\ncollection.\n\u2013 Management skills including leadership and supervisory skills, planning and organizing,\nproblem analysis and decisionmaking, interpersonal sensitivity, management control,\nadaptability/flexibility, stress tolerance and time management.\n\u2013 Excellent oral communication skills for working with a diversity of personnel, community\norganizations, and individuals, both children and adults. Excellent public presentation\nskills. Excellent writing skills.\n\u2013 A working knowledge of exhibit curatorial techniques, exhibit design, exhibit\nmanagement processes for handling, preservation, and protection as well as collection\ncataloging, storage and conservation methods and sources of current knowledge in the\nfield.\n\u2013 The ability to establish and maintain effective working relationships.\n\u2013 Office and computer skills sufficient to function in a professional role.\n\u2013 Ability to obtain a working knowledge of community organizations concerned with art and\nhistory as well as with City and Departmental operations, policies and procedures, and\npertinent regulations.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is generally performed indoors in the Museum complex of exhibits and offices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Education: Masters degree in Education, Museum Education or related field. Art and\nor history minor preferred. Additional significant museum experience beyond four years\nmay substitute for Master's degree.\n\u2013 Experience: Four years professional museum experience with responsibility for public\nMMSrCuratorEdPubProg.jd.doc\nSenior Curator For Education And Public Programs Page 3\neducation programs and exhibits curation. Supervisory experience required.\nPREPARED BY: KH/JO/RV REVIEWED BY:\n11/93 George Thomas\nMuseum Director\nMMSrCuratorEdPubProg.jd.doc"}
{"Department": "Finance", "Job Title Sort": "Senior Finance Representative", "Job Title": "Senior Finance Representative", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "FNSeniorFinanceRepresentative.jd.pdf", "SharePoint List ID": "47", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/FNSeniorFinanceRepresentative.jd.pdf", "pdf_file": "FNSeniorFinanceRepresentative.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: SENIOR FINANCE REPRESENTATIVE UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Finance EEO4CODE:AS\nJOB SUMMARY:\nProvides excellence in support and services to customers regarding utility bills and cash receipts and\nacts as lead for Finance front counter support staff. Distributes and prioritizes work assignments to\nensure workflow is continuous and complete. Prepares, maintains and posts financial data to a\ncomplex utility billing system, performs daily and monthly reconciliations of accounts receivable and\ncash systems. Analyzes customer accounts, interprets data when troubleshooting problems with the\nstrict guidelines of the Municipal Code. Provides administrative support to Finance Officer.\nSUPERVISORY RELATIONSHIPS:\nReports to the Finance Officer. Works independently with a minimum of supervision, under State, City,\nand departmental policies, procedures and protocols. Assigns work to Finance Representatives and\nprovides technical or procedural guidance; resolves routine problems.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assumes responsibility for maintaining database files for utility billing system to ensure accurate\nand timely billing for City utilities. Prepares and/or oversees the utility billing schedule, calendar,\nmaintains cycle codes, coordinates billings with outside venders and provides follow-up if\nproblems occur.\n2. Identifies and resolves billing issues. Reviews all utility adjustments and collects past due\naccounts that remain uncollected. Approves payment extensions and problem solves other\nbilling issues with customers. Gathers data from various systems, other departments and\ncustomers, and coordinates efforts for resolution.\n3. Reviews periodic reports and system reconciliations, including cash deposits and cash\nreceipting reports and reconciliations. Provides information to Accountants and other Finance\nstaff and takes action or follows up as appropriate.\n4. Assigns, schedules, prioritizes and distributes workload to assigned staff, including cash\nreceipting, utility billing, work order preparation, miscellaneous receivables, B & O tax return\nprocessing and customer service. Conducts training, provides technical guidance and\ncoordinates orientation for employees new to the work unit.\n5. Provides assistance to the Finance Officer including preparing correspondence, maintaining\nbilling statistics, and assisting with special projects.\nFNSeniorFinanceRepresentative.jd.doc\nSenior Finance Representative Page 2\nADDITIONAL WORK PERFORMED:\n1. Acts as back-up for front counter staff and performs all duties as needed.\n2. Performs other related duties within the scope of the classification.\nKNOWLEDGE AND SKILLS:\n\u2013 Thorough knowledge of bookkeeping and accounting principles and practices to maintain\naccurate bookkeeping systems within the Utility Billing System and the Cash Receipting\nSystem.\n\u2013 Thorough knowledge of City and departmental policies, rules, procedures, and contracts\napplicable to work performed.\n\u2013 Ability to use a variety of computer software applications such as accounting systems, database\nproducts, spreadsheets and word processing.\n\u2013 Knowledge of problem solving techniques.\n\u2013 Ability to plan and organize in order to manage workloads and meet deadlines.\n\u2013 Ability to work well with others to accomplish mutual goals.\n\u2013 Strong interaction skills to communicate effectively.\n\u2212 Ability to establish and maintain effective working relationships with the general public, co-\nworkers and supervisors.\n\u2212 Ability to interact with the public and co-workers using courtesy, tact and good judgment and to\nremain calm and in problem-solving mode when dealing with difficult customers, conflict and\ndisruptive behavior.\n\u2013 Knowledge of business math and the ability to accurately apply basic mathematical formulas.\n\u2013 Ability to type at 45 WPM.\n\u2013 Ability to operate 10-key by touch (at 133 keystrokes per minute with 95% accuracy).\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job including:\n\u2013 correctable visual acuity to read a computer screen and a typeset page\n\u2013 fine finger dexterity to manipulate computer keyboard and mouse;\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 One year of post-secondary coursework in bookkeeping or accounting, associate\u2019s degree in\nbookkeeping or related field preferred.\n\u2013 Two years of directly related bookkeeping or accounting experience.\n\u2013 Customer service experience preferred.\n\u2013 Lead or supervisory experience preferred.\nWORKING ENVIRONMENT:\nThe work is performed in an office environment. Works extensively at a computer work station with\nlong periods of sitting or standing.\nPREPARED BY: Christine Weinberg REVIEWED BY:\nFNSeniorFinanceRepresentative.jd.doc\nSenior Finance Representative Page 3\nLynn Starcher John Carter\n3/98 Finance Director\nREVISED BY: C. Weinberg\nP. Iverson\nL. Klemanski\n3/08\nCOMMISSION ALLOCATION: April 9, 2008\nFNSeniorFinanceRepresentative.jd.doc"}
{"Department": "Fire", "Job Title Sort": "Senior Fire Inspector", "Job Title": "Senior Fire Inspector", "Classification": "Fire Inspector", "Bargaining Unit": "Union:106", "Published File Name": "FISeniorFireInspector.jd.pdf", "SharePoint List ID": "400", "Salary Grade": "S-32", "pdf_url": "https://cob.org/wp-content/uploads/FISeniorFireInspector.jd.pdf", "pdf_file": "FISeniorFireInspector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior Fire Inspector TE\nASSIGNED\nCLASSIFICATION: Fire Inspector FLSA\nDEPARTMENT: Fire\nJOB SUMMARY:\nThis is an assigned position. Performs all duties of a Fire Inspector and serves as technical resource and\nlead to other department members in relation to fire code interpretation and fire investigation. The Senior\nFire Inspector is required to apply highly technical knowledge of fire codes, applicable city ordinances,\nstate law, and nationally recognized standards.\nSUPERVISORY RELATIONSHIPS:\nReports to Division Chief of Life Safety. During an emergency, may be assigned a number of roles within\nthe incident command system. The Senior Fire Inspectors is expected to exercise considerable\nindependent judgment in the response to fire code enforcement and fire investigation.\nWORK PERFORMED:\nSenior Fire Inspector Duties:\nThe Senior Fire Inspector performs all of the essential functions of a Fire Inspector. In addition to those\nfunctions, the Senior Fire Inspector is expected to:\n1. Reviews and evaluates development plans for required fire protection/access features and highly\ntechnical construction plans for new and remodeled structures of all types.\n2. Reviews and evaluates plans and specifications of highly technical fire suppression, fire detection,\nfire alarm, smoke control, standpipe, and other fire protection systems for compliance with applicable\nfire protection standards and regulations.\n3. Participates in technical review committee meetings with other City departments related to\ndevelopment.\n4. Participates in the training and education of new fire inspectors, including providing feedback to the\nDivision Chief for probationary evaluations.\n5. Serves as a lead for other employees as assigned.\n6. May serve as a lead for the entire division when the Division Chief is absent, as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nIn addition to the performance requirements for the Fire Inspector class, Senior Fire Inspector requires:\nSr. Fire Inspector Page 2\n- Working knowledge of Department, City, State, and federal policies, laws, codes, and standards\nrelated to fire protection.\n- Knowledge of building construction methods and materials.\n- Skills in using computer programs used in the division (RMS, permitting systems, fire investigation\ndatabases).\n- Effective oral and written communication skills including the ability to communicate code\nrequirements and develop written technical reports.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- A minimum of five years of experience as a Bellingham Fire Department Fire Inspector;\n- ICC Certification as Fire Inspector II;\n- ICC Certification as Fire Plans Examiner;\n- IFSAC or IAAI Certification as a Fire Investigator,\n- Training in plan review for fire protection and detection systems.\nNECESSARY SPECIAL REQUIREMENTS:\n- Maintain all required certifications.\nPREPARED BY: B. Hewett 3/16 REVIEWED BY:\nBill Newbold, Fire Chief\nREVISED BY:"}
{"Department": "Information Technology Services", "Job Title Sort": "Senior Information Security Analyst", "Job Title": "Senior Information Security Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITInformationSrSecurityAnalyst.jd.pdf", "SharePoint List ID": "537", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITInformationSrSecurityAnalyst.jd.pdf", "pdf_file": "ITInformationSrSecurityAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior Information Security Analyst UNION:231\nSG:7\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nOversees and serves as primary resource for administrative, operational, and technical aspects of the\nCity\u2019s security information event and vulnerability management systems. Prioritizes the availability,\noperation, maintenance, and security of the City's computer systems, networks and data. The City\u2019s\nnetworks are a mission critical part of the City\u2019s operation and provide services to over 30 staffed\nworksites and to numerous non-staffed locations.\nConducts risk assessments, evaluates security vulnerabilities, and monitors and analyzes City systems\nto identify priority mitigations. Provides direction, coordination, assistance and training support to City\nstaff to correct identified security vulnerabilities and implement priority security controls. Prepares,\nplans and leads tabletop exercises for City staff based on City policies and procedures. Coordinates or\nsupports ad-hoc information security projects. Participates in the selection of consultants to conduct\noutside risk assessments and/or pen tests. Reviews, drafts and improves incident response plans and\nprocedures. Maintains detailed and accurate technical and administrative records. Serves as a member\nof the IT Security Team. Leads and/or assists with internal technical investigations.\nAssists the Director and Network Operations Manager in developing programs to ensure City\ncompliance with regulatory, security, and privacy standards such as Criminal Justice Information\nServices (CJIS), Health Insurance Portability and Accountability Act (HIPAA) and Payment Card\nIndustry Data Security Standard (PCI DSS), along with security and privacy standards adopted by the\nCity.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Information Technology Network Operations Manager. Work is performed under\ngeneral supervision and the guidance of applicable departmental, City, state, and federal regulations,\npolicies, guidelines, and standards. Directs and assists technical staff from all departments to correct\npriority security vulnerabilities and confirm completion. Provides education, training and guidance to staff\nat all levels of the organization related to security policies, standards and vulnerabilities. Supervises\ncontractors, consultants, project teams and vendors performing security analysis and auditing work.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Monitors the availability, operation, maintenance and security of the City's computer systems,\nnetworks and data. Using a variety of enterprise monitoring tools, reviews anomalies, bulletins,\nand alerts as they may apply to the enterprise network. Advises other staff and enterprise\nclients of steps to take to mitigate security threats. If threat is imminent, determines risk of\nwaiting to apply known fixes/patches as opposed to immediate implementation.\nIT Senior Information Security Analyst page 1\n2. Oversees and serves as primary resource responsible for administrative, operational, and\ntechnical aspects of the City\u2019s Security Information and Event Management (SIEM) and multiple\nvulnerability management platforms. Provides leadership, direction, coordination and training to\ntechnical staff to correct high priority vulnerabilities. Resolves problems through internal\nresources or through consultation with vendor technical support staff.\n3. Monitors the security of the City\u2019s technology systems using best practices and security\nstandards. Develops dashboards or reports to provide awareness, training and status\ninformation to other staff. Researches and maintains knowledge of current network security and\nnetwork infrastructure technologies and best practices.\n4. Serves as a member of the IT Security Team responsible for supporting security initiatives in\narea of responsibility. Reviews and maintains required security metrics and documentation on\nCity systems, ensuring compliance with security standards. Responds to incidents, providing\nguidance to all levels of the organization; may serve as technical lead on incidents consistent\nwith City policies and procedures.\n5. Plans, coordinates and conducts cybersecurity tabletop exercises based on existing policies\nand procedures. Selects appropriate exercises from partner agencies (i.e. Washington State\nOffice of Cybersecurity) and modifies to represent the City\u2019s needs. Creates presentation\nmaterial, schedules and leads exercises.\n6. Plans and conducts internal risk assessments and audits. Serves as project manager for risk\nassessments and pen tests. Responsible for project development, planning, implementation,\ncommunication and training. Develops requests for information (RFIs) and requests for\nproposals (RFPs); reviews bids to ensure vendors meet minimum requirements; participates in\nselection of vendors. Works closely with department administrative staff to maintain accurate\nbilling, budget and related project records. Supports external technical audits and assessments\nby collecting and distributing relevant data and documentation.\n7. Serves as lead for certificate management. Acquires, manages, inspects and applies certificates\nto internal and external systems.\n8. Supports Department Director and Network Operations Manager in the development and\nmonitoring of budgets for security systems and outside professional services. Recommends\nproducts and services and provides budget estimates to management.\n9. Maintains accurate and up-to-date technical and administrative records including documentation\nof the enterprise network and critical security configurations, risk registers, vendor contacts,\nnetwork diagrams and Knowledge Base articles.\n10. Contributes to the development of City policies, standards, and procedures related to\ntechnology and security. Provides training and communications related to policies, procedures,\nand standards to City staff and outside contractors. Advises department leaders and managers\nof system vulnerabilities.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nIT Senior Information Security Analyst page 2\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Thorough knowledge of Information Security including Vulnerability Management, Risk\nAssessment, Auditing, Response, and Compliance.\n\u2212 Extensive knowledge of network applications and protocols, configuration, routers, logging,\nmonitoring, administration.\n\u2212 Extensive knowledge of Syslog and SIEM principles, operations, configuration, and usage.\n\u2212 Extensive knowledge of operating systems such as Microsoft Windows, VMware and Cisco IOS\nSyslog.\n\u2212 Extensive knowledge of browsers, i.e., Chrome, Edge, etc.\n\u2212 Extensive knowledge of a multitude of monitoring and investigative tools such as Nessus\nVulnerability Scanner, Wireshark Packet Analyzer, forensic drive imaging tools and Security\nOrchestration, Automation and Response (SOAR) packages.\n\u2212 Extensive knowledge of a wide variety of computer language skills, including PowerShell and\nPython.\n\u2212 Extensive knowledge of Command Line Interface syntax and use.\n\u2212 Thorough knowledge and awareness of regulatory and security standards and requirements\nincluding CJIS, HIPPA, PCI, and CIS.\n\u2212 Encryption technology, tools, and techniques.\nSkill in:\n\u2212 Extensive skills using, administering, configuring, and interpreting SIEM and Vulnerability\nmanagement tools.\n\u2212 Extensive skills in auditing network services and systems - administering, monitoring, tuning,\nand modifying network equipment including appliances, routers, switches, firewalls, telephony\nequipment, servers, virtual environments, and associated software.\n\u2212 Extensive skills with network connectivity for all workplace devices.\n\u2212 Extensive skills in network and desktop operations Extensive skills with use of Command Line\nInterfaces (MS-DOS, Unix/Linux Shells, PowerShell).\n\u2212 Extensive skills with TCP/IP protocol stack and associated applications including Telnet / SSH /\nFTP (CRT), TFTP, DNS, DHCP.\n\u2212 Extensive skills with Microsoft Windows domain networks; firewall management; active directory\nfederation services; multi-factor authentication and VPN.\n\u2212 Extensive skills with wired and Wi-Fi networking both on-site and remote; integration with and\nuse of cloud-based resources including Azure and OneDrive and secure connections including\nSaaS and hosted application environments.\n\u2212 Data storage, backup and recovery management, procedures and concepts; data center\nsecurity requirements.\n\u2212 Thorough skills in security incident response and management.\n\u2212 Thorough skills with Regular Expression (Regex) parsing.\n\u2212 Thorough skills in communications protocols and file system structures.\nAbility to:\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff, and while adhering to security policies and procedures.\n\u2212 Maintain high degree of familiarity with City security policies, standards, and procedures.\n\u2212 Lead and coordinate security projects and tasks.\n\u2212 Understand and comply with City procurement policies.\n\u2212 Extensive abilities with operating and monitoring complex and technical network and\ncommunications equipment.\nIT Senior Information Security Analyst page 3\n\u2212 Thorough ability to read and interpret instruction manuals and troubleshoot and solve hardware\nand software problems.\n\u2212 Thorough ability to maintain detailed and accurate documentation using appropriate tools.\nCOMMUNICATIONS\nSkill in:\n\u2212 Thorough written communication skills for preparing reports, composing documentation, and\ncorresponding with City employees and vendors.\n\u2212 Thorough communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, vendors, consultants and the general public.\nAbility to:\n\u2212 Understand, follow, and train others on regulatory requirements, security standards, and City\npolicies, standards, procedures, and vulnerabilities related to technology and security.\nOTHER\nSkill in:\n\u2212 Extensive organization, time management, problem solving, technical troubleshooting, and\nplanning skills. Ability to work on several projects concurrently.\n\u2212 Thorough skills and abilities to establish and maintain effective working relationships with other\nemployees, City officials, representatives of other government agencies and community groups\nand the general public.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 May need to sit or stand for long periods of time;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Occasionally transports components weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nThe work performed is in an office setting at a computer workstation with long periods of sitting or\nstanding. Work environment incudes a normal range of noise and other distractions with low everyday\nrisks working around standard office equipment. Work requires periodic visits to customer worksites.\nWork requires providing on-call support which may include evenings and weekends. The work involves\noccasionally inspecting equipment in ceilings to identify and solve problems, which can require\nascending/descending ladders, entering tunnels, using lifts, standing on roofs to access equipment and\ncabling. Works with a variety of hand tools and computer diagnostic equipment to identify, repair and\nsolve problems. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in information security/cybersecurity, information technology, computer\nscience or related field required.\nIT Senior Information Security Analyst page 4\n\u2212 Technical:\n\u2212 Four (4) years of experience in Information Security, including vulnerability management,\nSIEM administration, and/or incident response responsibilities.\n\u2212 Two (2) years of experience in network administration and support in a complex multi-\nsite enterprise environment.\n\u2212 One of the following certifications strongly preferred: GSEC, Security+, CISM, CISSP.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for incidents, emergencies, or when special circumstances\nrequire.\nPREPARED BY: M Mulholland REVIEWED BY:\nI. Stewart Marty Mulholland, Director\nE. Weinberg Information Technology\nA. Sullivan Services\n5/21\nIT Senior Information Security Analyst page 5"}
{"Department": "Planning and Community Development", "Job Title Sort": "Senior Planner", "Job Title": "Senior Planner", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PDSeniorPlanner.jd.pdf", "SharePoint List ID": "525", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PDSeniorPlanner.jd.pdf", "pdf_file": "PDSeniorPlanner.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior Planner\nUNION:231\nSG:7\nDEPARTMENT: Planning and Community Development CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for performing a wide range of complex urban planning functions. Manages current\nand long-range planning and permitting processes, including long-range land use, economic\nand community development, environmental planning activities as well as development of the\ncomprehensive plan, neighborhood plan and other policy-level documents. Reviews and\nprocesses complex development proposals; manages the review process, identifies and\nevaluates issues and makes final approval decisions. Develops, reviews and updates City land\nuse plans; recommends, researches and drafts legislative actions for City Council.\nServes on the Department\u2019s management team and assists with budget preparation and\ntracking. Supervises Planners I, II and other lower level staff. Makes work assignments,\nevaluates and monitors work, recommends hire and discipline and conducts annual\nperformance appraisals. Works with the general public, other City departments, outside\nagencies, City Council and the Mayor\u2019s office in performing job duties.\nSUPERVISORY RELATIONSHIPS:\nReports to assigned Division Manager, Assistant Director or the department Director. Works\nunder general supervision and the guidance of City and Departmental policies and procedures.\nSupervises and assigns work to Planning and Community Development Department staff and\nconsultants and takes an active role in the department management team. Works independently\nand in teams (as assigned) on major projects and initiatives with limited need for oversight or day-\nto-day direction.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages the planning process for and develops current and long-range plans, such as\nthe comprehensive plan, neighborhood plan, and other policy-level documents that\nprovide the basis for land use, capital facility, and budgetary decisions. Plan development\nincludes forming a staff project team; establishing and implementing public involvement\nprocesses; and determining project timelines and budget. The planning process may also\ninclude coordinating interagency review, completing State Environmental Policy Act\nreview, developing meeting packets with staff recommendations, presenting information\nto the Planning Commission and City Council, and working with legal staff on responding\nto legal challenges.\n2. Manages land use and environmental permitting processes, which may include working\nwith the general public, applicants and other departments or agencies to ensure\ncompliance with adopted regulations, plans, policies and good planning practice.\n3. Reviews and processes complex development proposals, including annexations and\nrezone requests. Includes managing the review process, identifying and evaluating\nissues, considering public comments, recommending conditions of approval, drafting\ndecisions for the Director or Hearing Examiner and making final decisions on permits with\nlimited discretion.\n4. Supervises staff and evaluates work. Makes hiring recommendations, assigns and\nprioritizes work assignments, conducts performance appraisals, and recommends\ndisciplinary actions.\n5. Makes recommendations to the Mayor on potential members of City advisory boards and\ncommissions. Develops training materials and advises boards and commissions on\nplanning issues.\n6. Manages land use and environmental code compliance through permit review,\ninteragency coordination, construction monitoring and enforcement actions. Analyzes\nenvironmental impacts and identifies and applies mitigation strategies.\n7. Reviews, develops and updates City land use plans. Provides interpretations related to\ncode compliance and enforcement of land use laws.\n8. Recommends, researches and drafts legislative actions for City Council review and\napproval which includes developing, amending, and updating plans, regulations and\nprograms. Identifies and recommends regulatory and programmatic elements to\nimplement local goals and policies.\n9. Prepares legal documents for review by the Director, City Attorney, Mayor, and City\nCouncil, including Hearing Examiner, Planning Commission and City Council findings of\nfact, ordinances, resolutions, development agreements, interlocal agreements and\ncontracts.\n10. Serves as a consultant and information resource to the Mayor, City Council, other City\ndepartments, public agencies, special interest groups and members of the public on\ncommunity planning issues, policies and legal interpretations.\n11. As a member of the department\u2019s management team, participates in preparing the\nPlanning and Community Development Department\u2019s annual budget and department work\nprogram. Assists the Director during development of the Mayor\u2019s budget and budget\npresentations to the City Council. Monitors and tracks budget expenditures, identifies\nprogram needs and budget alternatives for consideration by the Director.\n12. Prepares requests for qualifications and proposals for the intent of hiring paid consultants\nto assist the City with work program items such as code updates and special projects.\n13. Makes public presentations to City boards and commissions and City Council, as well as\nthe general public, neighborhood groups, nonprofits and special interest groups.\nRepresents the department\u2019s position on identified issues in meetings with community\ngroups and project/process proponents and opponents.\nADDITIONAL WORK PERFORMED:\n1. May serve as acting Division Manager and/or SEPA Responsible Official, as assigned.\n2. May manage special projects that include interdepartmental teams.\n3. Performs related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Current planning theories and concepts related to comprehensive land use planning and\ncommunity development at regional, county, city and neighborhood levels;\n\u2212 Public participation techniques;\n\u2212 Project management;\n\u2212 Transportation and capital facility planning;\n\u2212 Supervisory methods and concepts;\n\u2212 Federal, county, state, and local planning and environmental laws, ordinances, methods\nand policies;\n\u2212 Environmental science;\n\u2212 State Environmental Policy Act;\n\u2212 State Growth Management Act;\n\u2212 Subdivision law;\n\u2212 Statistics; and,\n\u2212 Budget concepts.\nSkills in:\n\u2212 Spreadsheet, database, word processing and related software applications;\n\u2212 Monitoring and evaluating performance of personnel;\n\u2212 Building teams and motivating staff;\n\u2212 Composing correspondence, reports, plans, and regulations, including technical and\ndescriptive styles;\n\u2212 Excellent communication and interpersonal skills for interaction with co-workers,\nsupervisors, managers, other City personnel and the general public;\n\u2212 Prioritizing tasks and managing time;\n\u2212 Making decisions;\n\u2212 Solving problems;\n\u2212 Researching complex issues;\n\u2212 Coordinating diverse interdepartmental and public work teams;\n\u2212 Assigning mitigation for environmental impacts;\n\u2212 Reading and interpreting maps, site plans, architectural and engineered/civil drawings,\nand technical reports;\n\u2212 Giving public presentations;\n\u2212 Developing marketing materials for plans and projects;\n\u2212 Negotiating.\nAbility to:\n\u2212 Use permitting software and geographic information systems;\n\u2212 Use mathematics including algebra, geometry, and trigonometry to perform statistical and\nbudgetary calculations and analyses.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Correctable visual acuity to read a computer monitor and typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Communicate verbally, in person and over the phone;\n\u2212 Traverse difficult and undeveloped terrain.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with extensive work at a computer\nworkstation. Requires frequent attendance and participation in evening meetings, field work and\nsite visits to locations, including urban undeveloped and developed areas and open space,\nunderdeveloped land parcels, and project development sites. Travel to professional seminars,\nmeetings and court attendance as needed. May interact with frustrated and difficult members of\nthe public.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Planning or related field and five (5) years of experience related to\njob tasks.\n\u2212 Completion of an accredited Master\u2019s degree in urban planning or related field may\nsubstitute for two years of the experience requirement.\n\u2212 AICP certification is preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State Driver\u2019s License and good driving record. Candidates must submit\na three-year driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY:\nP. Decker REVIEWED BY:______________________\nS. Mahaffey Rick Sepler, Director\nL. Klemanski Planning Department\n1/01\nREVISED BY: Bell/Cowles/Pool\nK. Nabbefeld\nR. Delker\nA. Sullivan\n12/18"}
{"Department": "Information Technology Services", "Job Title Sort": "Senior Project Manager - Database Administrator", "Job Title": "Senior Project Manager - Database Administrator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITSr.ProjectManagerDBA.jd.pdf", "SharePoint List ID": "70", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITSr.ProjectManagerDBA.jd.pdf", "pdf_file": "ITSr.ProjectManagerDBA.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Senior Project Manager/Database Administrator UNION:231\nSG:7\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPosition blends project management and database administration responsibilities. Performs project\nmanagement and technology services for IT system projects of all sizes, including highly complex\nprojects affecting the entire enterprise. Manages projects through completion and transition of\nresponsibility to other technology and business resources. Works with City leadership and staff to\nidentify and implement business process improvement to be achieved by the project. Communicates\nwith vendors and employees at all levels of the organization.\nPrimary responsibility for database administration for the City. Develops strategic vision for database\nservices. Responsible for the design, management, licensing, and support of all server and cloud-\nbased database technology systems for the City. Provides consultation and support to technical staff on\nall facets of database technology systems, including connectivity, usage, reporting and integration.\nEnsures database system availability, security, integrity, performance, and problem resolution.\nPerforms change management tracking and monitors logs for database systems. Identifies and\ndevelops procedure, policy, and security changes; maintains inventory and documentation of all City\ndatabases. Develops or enhances applications as needed by end users. Provides advanced level\nsupport for database and enterprise systems to technical and end users.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Information Technology Services Applications Manager. Work is performed\nunder general supervision and the guidance of City and Department policies, procedures standards and\nguidelines. Handles emergencies as directed by the Network Administrator or Information Technology\nServices Director. May supervise lower level staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Manages complex and significant City-wide IT system projects. Works with City leadership,\nproject sponsors and stakeholders to identify the project plan including goals and process\nimprovements. Provides core project management functions including oversight of budget,\nresource coordination, schedule, and tasks within business constraints. Coordinates project\nactivities with vendors and with staff at all levels of the organization to achieve successful\ncompletion of the project. Provides technical expertise, business related and process related\nimprovement recommendations to project sponsors and teams.\n2. Responsible for central administration of City database systems, including strategic direction,\nacquisition, licensing compliance, design standards, and security. Performs administration of\nCity databases to ensure integrity, reliability, availability, accuracy, efficiency, and security;\nPage 1 of 5 Sr. Project Manager/Database Administrator\nprovides database management services including installation, maintenance, upgrades, and\nbackups; provides technical and database-related services related to applications development,\nsystems integration, and systems implementation; serves as database expert to technical staff\nthroughout the organization.\n3. Identifies database backup requirements and works with Network Operations staff to implement\ndatabase backup procedures. Identifies, tests, and documents disaster recovery procedures for\ndatabase systems. Provides maintenance and operating system patching for database servers.\n4. Develops scripts and programs to automate importing/exporting and manipulation of data\nbetween various software systems to meet business needs. Develops or enhances systems as\nneeded to meet business requirements.\n5. Provides application support services such as report development, security administration,\nupgrade or fix specifications, written and oral communications and training to end user\ndepartments.\n6. Provides high quality, detailed consultation, technical support and troubleshooting for key City\nsoftware applications. Evaluates current procedures and recommends changes and\nimprovements. Provides business and technical expertise to City employees. Provides\ninstruction on procedures and use of department software. Analyzes on-going problems and\nrecommends courses of action to address problems. Maintains a close working relationship with\nvendors to identify and solve problems with software systems. Troubleshoots problems and\nmakes corrective changes to existing configurations through consultation with vendor. Attends\nuser meetings with vendors as needed.\n7. Develops requests for information (RFI's) and requests for proposals (RFP's). Reviews\nresponses to ensure that vendors meet minimum requirements, performs analysis of software\nsystems and assists with software selection processes. Performs cost-benefit analyses as\nneeded. Recommends upgrades, changes and new software purchases to the Information\nTechnology Services Department (ITSD) Director. Provides technical support to assigned City\nSystem Team(s) or project teams.\n8. Serves as project leader; chairs meetings and/or committees, prepares agendas, and\ncoordinates project activities. Communicates project recommendations and/or status to City\nleaders at all levels of the organization.\n9. Stays current with the IT industry to track developments and changes in database and server\nrelated hardware, software, and security. Reviews and tests new hardware and software\napplications for potential use by City departments.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May supervise lower level staff as required.\nPage 2 of 5 Sr. Project Manager/Database Administrator\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nPROJECT MANAGEMENT/APPLICATION SUPPORT/SYSTEMS ANALYSIS\nKnowledge of:\n\u2212 Excellent knowledge of standardized project management principles and their usage (project\nmanagement body of knowledge or PMBOK).\n\u2212 Extensive knowledge of principles and techniques of analysis, design, development, and\nimplementation of complex computer and communications systems in a complex network\nenvironment.\n\u2212 Expert knowledge of database systems and technology.\n\u2212 Thorough knowledge of software applications environment including multi-tier systems, client\nmanagement technologies.\n\u2212 Thorough knowledge of regulatory and security standards and best practices including PCIDSS,\nHIPAA, CJIS, CIS, and NIST.\n\u2212 Strong knowledge of tools and techniques to analyze technical issues, monitor availability,\nidentify root cause, and correct problems.\nSkill in:\n\u2212 Strong project management skills including budget preparation and tracking, communications\ncoordination, and time and task management with employees at all levels of the organization\nand with outside vendors.\nAbility to:\n\u2212 Extensive ability to provide detailed application support services such as report development\nincluding use of Microsoft reporting services or crystal reports; security administration; develop\nupgrade/ fix specifications, delivery of written and oral communications and training to end user\ndepartments; develop ad hoc reports.\n\u2212 Ability and willingness to develop comprehensive business and technical knowledge, including\nsystem administration or security administration, of key City business software application\npackages supported by the ITSD department such as Financial, HR/Payroll, public safety\nrecords management, permitting, SharePoint, etc.\n\u2212 Lead system application improvement and acquisition projects, including vendor management.\nMust be able to clearly communicate presentations and recommendations to City leadership.\n\u2212 Read, comprehend and apply knowledge from technical manuals and internet resources to\nsolve software and hardware problems.\nDATABASE ADMINISTRATION/TECHNICAL\nKnowledge of:\n\u2212 Extensive knowledge of Microsoft SQL Server database environment and associated tools for\nsupport of critical systems in a complex multi-server environment.\n\u2212 Extensive knowledge of SQL, TSQL, and PL-SQL and related programming tools.\nAbility to:\n\u2212 Ensure database integrity, reliability, currency, accuracy, efficiency, and security in both\nORACLE and MSSQL environments.\n\u2212 Develop programs in other programming environments such as .NET.\n\u2212 Use and troubleshoot scripting languages such as Powershell.\nIntegrate systems by developing scripts, views and triggers to perform complex manipulation,\nconversion or transformation of data.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\nPage 3 of 5 Sr. Project Manager/Database Administrator\nGENERAL:\nKnowledge of:\n\u2212 City and departmental policies and procedures and the functions of City departments, standard\nCity office operations and interdepartmental working relationships.\nSkills in:\n\u2212 Excellent skills in planning, organizing, problem-solving, and time management.\n\u2212 Excellent skills in project leadership and communication. The employee must have the ability to\nmake decisions under broad guidelines, represent the City's needs to vendors and potential\nvendors, explore and evaluate future technical directions the City should consider.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, department staff, and computer vendors.\n\u2212 Excellent written and oral communication skills for corresponding with City employees, vendors\nand for making presentations, recommendations, and for providing training.\nAbility to:\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff.\n\u2212 Organize, assign, oversee and evaluate the work of assigned staff.\n\u2212 Work independently with minimal supervision.\n\u2212 Expand on technical skills quickly.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 Near distance visual acuity to assure proper operation of computers and software;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Lifting and moving components weighing up to 10 pounds.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation, in an office environment, with frequent visits to client\ndepartments.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems management, business computer\nprogramming, or related field required.\n\u2212 Technical requirements:\n\u2212 Five years of progressively responsible experience in the analysis, design,\nimplementation, and support of complex applications required.\n\u2212 Four years of progressively responsible experience in database administration of\nMicrosoft SQL Server environment required.\n\u2212 Two years of experience in a project management role in large and complex software\nacquisition or implementation project(s) required\n\u2212 PMP certification with the Project Management Institute is strongly preferred.\nPage 4 of 5 Sr. Project Manager/Database Administrator\n\u2212 Experience providing such work in a governmental setting preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nPREPARED BY: Marty Mulholland REVIEWED BY:\nRenee Bliss Marty Mulholland\n12/09 Information Technology\nServices Department Director\nREVISED BY: C. Gatza\nM. Mulholland\n6/2011\nL. McGowan-Smith\nR. Elsner\n12/18\nPage 5 of 5 Sr. Project Manager/Database Administrator"}
{"Department": "Public Works", "Job Title Sort": "Storm & Surface Water Program Technician", "Job Title": "Storm & Surface Water Program Technician", "Classification": "Natural Resources Program Technician III", "Bargaining Unit": "Union:1937", "Published File Name": "PWNRSSWUProgramTech.jd.pdf", "SharePoint List ID": "310", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWNRSSWUProgramTech.jd.pdf", "pdf_file": "PWNRSSWUProgramTech.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Storm & Surface Water Program Technician UNION:1937\nSG:113\nCLASS TITLE: Natural Resources Program Technician III CS:N\nFLSA:Y\nDEPARTMENT: Public Works, Engineering EEO4CODE:TE\nJOB SUMMARY:\nPerforms advanced administrative and technical duties in support of the City\u2019s Stormwater\nManagement Program and the Storm and Surface Water Utility (SSWU). Responsibilities include\ndeveloping and coordinating the framework and administration of the Homeowner Incentive Program\n(HIP) and other Water Quality Improvement Plans as assigned by facilitating program implementation\nvia cooperative agreements with program partners and direct contact with program participants.\nProvides SSWU and HIP program information and technical assistance to City staff, program partners,\nother agencies, developers, contractors, and the general public. Prepares information for agency and\npublic consumption and presents information at trainings and public meetings. Responds to inquiries,\ncomplaints, or requests for information from other departments, agencies, and the general public,\nproviding information and/or technical assistance within the scope of knowledge or authority, or\nreferring to the appropriate agency or department as needed.\nConducts watershed and basin planning processes including technical assessments in support of\nWater Quality Improvement Plans; prepares and administers contracts and/or grants for Natural\nResources Division programs. Maintains pertinent records and databases.\nSUPERVISORY RELATIONSHIP:\nReports to the Storm and Surface Water Program Manager. Works independently under limited\nsupervision and in accordance with applicable local, state and federal regulations, policies, guidelines\nand applicable utility engineering standards. May be assigned to oversee the work of lower classified\nstaff, interns, volunteers, extra labor, or temporary employees in a lead capacity.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, develops, recommends, oversees, implements and evaluates the Homeowner Incentive\nProgram among program partners, outside agencies, and other city staff.\n2. Develops, coordinates and evaluates the implementation of Water Quality Improvement plans;\ndevelops, recommends and implements coordinated watershed-wide strategies, relevant\nprograms and effective partnerships focused on improving water quality\n3. Analyzes existing surface water and stormwater systems. Evaluates and interprets data, identifies\nproblem areas and implements solutions. Prepares feasibility studies, technical reports and\nalternatives analysis for capital improvements. Recommends infrastructure replacement and\nrenewal schedule.\n4. Uses various computer programs, modeling software, databases and spreadsheets to validate,\nanalyze and manage data and to generate technical reports for environmental monitoring\nprograms. Creates and maintains databases and records for compliance with permits and grants\nconditions.\nPWSurfaceWaterUtilityTechnician.jd\nStorm & Surface Water Program Technician\n5. Participates in the initial planning of proposed water quality improvement projects and plans\nincluding preparation of request for proposals. Prepares and monitors the preparation of project\nreports, comprehensive plans, designs, plans, specifications, estimates, spreadsheets and\ngraphic presentation materials.\n6. Provides assistance and technical expertise to City staff, developers, contractors, engineers, and\ngeneral public regarding the City\u2019s SSWU systems and policies as well as grant programs and\nwater quality improvement plans.\n7. Develops and coordinates grant proposals including researching grant funding sources, writing\nproposals and applications, monitoring spending, facilitating reimbursement, and preparing\nreports required by granting agencies and programs and providing recommendations on\nfindings.\n8. Participates as a team leader in the development of stormwater related program standards, with\nemphasis on development and implementation of guidelines for water quality improvement plans.\n9. Prepares technical reports and provides presentations related to the utility, grants, and water\nquality improvement plans.\n10. Performs inspections and reviews plans and other engineering documents to ensure\ncompliance with grant requirements as well as local, state, and federal stormwater requirements\nand regulations.\n11. Develops and administers contracts for consultants or program services including field data\ncollection, sample analysis, data analysis, report writing, general program support, and\nprofessional expertise.\n12. Responds to illicit discharges, stormwater complaints, violations and other environmental\nissues.\n13. Represents the City of Bellingham in regional and local watershed planning work groups related\nto stormwater management processes, and water quality improvement plans as assigned.\nADDITIONAL WORK PERFORMED:\n1. May assist with the development of program budget.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Demonstrated advanced technical knowledge of the principals of stormwater\nmanagement including science, engineering and permit requirements in Western\nWashington.\n\u2212 Thorough knowledge National Pollution Discharge Elimination System (NPDES)\npermit and of federal, State and local program related codes and regulations\nrelated to the Stormwater Management Program.\nPage 2 of 4\nPWNRStorm&SurfaceWaterProgTech.jd\nStorm & Surface Water Program Technician\n\u2212 Stormwater construction processes, applicable codes, ordinances and\nspecifications.\n\u2212 Demonstrated knowledge of watershed systems, ecological process and water\nquality in streams and lakes.\n\u2212 Understanding of advanced hydrologic watershed basin models.\nSkills:\n\u2212 Excellent project management skills, including planning, organizing, evaluating,\nand analyzing problems and implementing plans.\n\u2212 Excellent oral and written communication skills.\n\u2212 Proficiency in using various software programs including word processing,\ndatabase management, statistical analysis and Geographic Information Systems.\n\u2212 Performing mathematical, statistical and engineering computations.\nAbility to:\n\u2212 Organize, prioritize, and coordinate work projects, plans, and assignments while maintaining a\nhigh degree of accuracy and attention to detail.\n\u2212 Present complex information in an understandable manner to a variety of City\nstaff, program partners, citizen groups and outside agency representatives,\n\u2212 Work effectively with other City staff, government agencies, councils and\nboards, and the public to develop support for a variety of stormwater issues and\nprograms.\n\u2212 Remain flexible while working in a multi-task environment, adapt to shifting\npriorities, maintain an objective perspective, set and achieve goals, and adapt to\nnew and changing technology.\n\u2212 Read and understand construction drawings, contracts and plans.\n\u2212 Operate and maintain an effective computerized records management system.\n\u2212 Plan and organize meetings, and present recommendations and reports.\n\u2212 Follow oral and written instructions and to work independently with minimal\nsupervision.\n\u2212 Establish and maintain effective working relationships with other employees, contractors,\ndevelopers and the general public.\n\u2212 Provide excellent customer service and respond to high stress situations calmly and effectively.\n\u2212 Demonstrate the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Adequate hearing, correctable vision, and manual dexterity;\n\u2212 Ability to occasionally remove manhole covers of 75 pounds with use of a tool;\n\u2212 Ability to stand, walk, or bend for extended periods of time.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors on uneven terrain, exposing employee to inclement\nweather including sites that may be wet and slippery, noise, fumes, construction environment, and\ntraffic hazards. Employees are required to use appropriate safety equipment and follow standard\nsafety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nPage 3 of 4\nPWNRStorm&SurfaceWaterProgTech.jd\nStorm & Surface Water Program Technician\n\u2212 Bachelor's degree in Environmental Science, Civil Engineering, or equivalent\n\u2212 Five years of related work experience including at least two years' experience in grant writing\nand administration.\n\u2212 Experience in record keeping, data analysis and data reporting.\n\u2212 Strong knowledge of National Pollution Detection and Elimination System (NPDES) permit\nrequirements and Western Washington Stormwater manual.\n\u2212 Additional coursework or experience in water quality, Low Impact Development stormwater\nmanagement, geographic information system (GIS), AutoCAD, and standard sampling and\nlaboratory practices preferred.\n\u2212 A combination of education and experience that provides the applicant with the required\nknowledge, skills and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire.\n\u2212 Certified Erosion and Sediment Control Lead (CESCL) certification required within six months of\nhire.\nPREPARED BY: J. Porter REVIEWED BY: ________________________\nA. Sullivan Renee LaCroix\n12/18 Assistant Director of Public Works,\nNatural Resources\n__________\nTed Carlson,\nDirector of Public Works\nPage 4 of 4\nPWNRStorm&SurfaceWaterProgTech.jd"}
{"Department": "Public Works", "Job Title Sort": "Stormwater Inspector", "Job Title": "Stormwater Inspector", "Classification": "Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWNRStormwaterInspector.jd.pdf", "SharePoint List ID": "324", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWNRStormwaterInspector.jd.pdf", "pdf_file": "PWNRStormwaterInspector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Stormwater Inspector UNION:1937\nSG:113\nCLASS TITLE: Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works Natural Resources EEO4CODE:TE\nJOB SUMMARY:\nPerforms field inspections of privately owned stormwater systems to ensure compliance with\napplicable local, state and federal regulations, statutes, codes and permits. Responds to complaints\nand reports of stormwater violations such as illicit discharges, work without permits and work in\ncritical areas. Provides information and technical assistance to property owners, contractors and\nproperty management firms regarding stormwater systems and related regulations, statutes, codes\nand permit requirements.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Natural Resources Storm and Surface Water Manager, who assigns\nand reviews work. Works independently under general supervision in accordance with the City of\nBellingham's Western Washington Phase II Municipal Stormwater Permit, applicable local state and\nfederal regulations, policies, guidelines and applicable stormwater engineering standards. Maintains\nclose working relationship with City employees and officials.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans and conducts inspections of privately owned and maintained stormwater systems.\nEvaluates stormwater system performance to ensure compliance with local, state and\nfederal regulations, statutes, codes, permits and engineering standards. Identifies\nmaintenance needs or corrective action, provides notice to property owner of non-\ncompliance as needed and follows up to ensure resolution.\n2. Maintains SSWU databases and records for compliance with the City\u2019s National Pollution\nDischarge Elimination Systems requirements and for other uses.\n3. Consults with City and private engineers to verify cause when stormwater systems are\ndetermined to be non-compliant following construction.\n4. Provides information and technical assistance; collects and analyzes data from private\nstormwater facility files and the City's Geographical Information System and information\nfrom Department of Ecology's Stormwater Management Manual to provide information\nregarding maintenance standards and corrective measures to property owners, contractors,\nproperty management firms and others.\n5. Responds to stormwater complaints and violations submitted through the Stormwater\nHotline and the Department of Ecology Emergency Response Tracking System (ERTS).\nProvides guidance and recommends a course of action to the responsible party related to\nPWNRStormwaterInspector.jd\nstormwater resources and critical areas. Provides information to other City departments and\ncounty, state and federal agencies as needed and completes reports.\n6. Conducts water quality sampling, monitoring and testing using standard methods and\npractices. Coordinates stormwater related water quality testing with City and private\nlaboratories.\n7. Coordinates with Public Works, City Code Enforcement, Planning and Community\nDevelopment and Legal staff and other state and federal agencies to provide documentation\nfor enforcement actions as needed.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties within the scope of the classification, as assigned.\n2. Perform inspection services for the Inspection section of Public Works, as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of applicable local, state and federal laws, codes and standards related to\nstormwater, water quality and the clean water act.\n\u2212 Understanding of the Department of Ecology's Stormwater Management Manual for\nWestern Washington.\n\u2212 Knowledge of environmental regulations, policies and stormwater best management\npractices.\n\u2212 Knowledge of technical engineering practices, methods and standards related to\nstormwater.\n\u2212 Knowledge of a variety of computer software programs including word processing,\nspreadsheet, data base management, GIS and automated permit tracking system.\n\u2212 Knowledge of engineering formulas and calculations.\n\u2212 Ability to operate and maintain an effective computerized records management system.\n\u2212 Ability to interpret and apply a variety of regulations, statutes and instructions.\n\u2212 Ability to understand and interpret City ordinances and Public Works requirements and\nstandards.\n\u2212 Ability to make accurate mathematical calculations used in stormwater inspections.\n\u2212 Proficient in reading and interpreting building and construction plans, site plans, parcel maps\nand legal descriptions.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Ability to maintain accuracy and attention to detail in an atmosphere of constant interruption.\n\u2212 Ability to prepare technical materials and reports.\n\u2212 Ability to establish and maintain effective working relationships with other employees,\ncontractors, developers and the general public.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently required to walk over uneven terrain;\n\u2212 Frequently lift objects up to 80 pounds, such as manhole covers and stormwater\ngrates;\n\u2212 Frequently communicate verbally;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Occasionally Squat, crawl, stoop and bend in close spaces to perform inspections\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor\nvehicle.\nPWNRStormwaterInspector.jd\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors, exposing employee to inclement weather,\nnoise, fumes, construction environments, slippery or uneven surfaces and traffic hazards.\nEmployees are required to use appropriate safety equipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associates degree in engineering or related field and two years of technical experience in\nengineering inspection. OR\n\u2212 One year of vocational training in engineering technology and three years of technical\nexperience in engineering inspection.\n\u2212 Experience in a stormwater related field preferred.\n\u2212 Additional coursework or experience in geographic information systems (GIS) preferred.\n\u2212 An equivalent combination of education and experience that provides the required\nknowledge, skills and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at thime of hire.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Certified Erosion and Sediment Control Lead (CESCL) certification required within six\nmonths of hire.\nPREPARED BY: REVIEWED BY:\nM. Howard Renee, LaCroix, Assistant Director\nA. Sullivan Public Works - Natural Resources\nJ. Porter\n1/17\nPWNRStormwaterInspector.jd"}
{"Department": "Executive", "Job Title Sort": "Strategic Initiatives Manager \u2013 Health & Human Services", "Job Title": "Strategic Initiatives Manager \u2013 Health & Human Services", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXStrategicInitiativesManagerHHS.jd.pdf", "SharePoint List ID": "644", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/EXStrategicInitiativesManagerHHS.jd.pdf", "pdf_file": "EXStrategicInitiativesManagerHHS.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Strategic Initiatives Manager \u2013 Health & Human Services\nUNION: EPLAN\nDEPARTMENT: Executive SG:E2-9\nCS:N\nFLSA:N\nEEO4/SOC:PR/21-1099\nJOB SUMMARY:\nThis position is responsible for providing leadership in consolidating and coordinating health\nhuman services and related programs across the City to make best use of resources in\naddressing community needs and supporting the goals outlined in the Justice Project\nImplementation Plan. Manages and coordinates City actions in response to the Justice Project\nImplementation Plan and other essential health and human services needs, with a focus on the\nopioid crisis, alternative response systems, behavioral health initiatives and emergency shelter.\nCollaborates City-wide and with other agencies and services providers. Participates in ensuring\nthe City\u2019s commitment to Accessibility, Diversity, Equity and Inclusion (ADEI) is incorporated in\nprogram planning and delivery and actively contributes to an inclusive City government.\nSUPERVISORY RELATIONSHIP:\nReports to a Deputy Administrator. Works independently under general direction to ensure\ncoordination of objectives and priorities of the Mayor and City Council and under the guidance\nof applicable Federal, State and City regulations, policies and procedures. Directs the work of\nassigned or project staff. Oversees, reviews and coordinates the work of consultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Consolidates and manages existing City human services and related programs with a\nfocus on goals identified in the Justice Project Implementation Plan, opioid crisis\nresponse, alternative response systems, behavioral health initiatives and emergency\nshelter.\n2. Coordinates with intergovernmental and interagency partners to streamline efforts and\nmaximize City resources in addressing health and human service needs. Serves as a\nliaison for Whatcom County Health and Community Services officials, and other\ncommunity partners to assist in planning, developing, implementing, monitoring and\nevaluating health and human service programs.\n3. Provides leadership and strategic direction in implementing and supporting programs\nidentified in the Justice Project Implementation Plan, ensuring alignment with City and\ncommunity priorities and objectives.\n4. Develops and implements policies, procedures and protocols to ensure efficient and\neffective management of initiatives with external agencies, tribal partners and\norganizations involved in delivering health and human services, fostering collaboration\nand partnership to enhance service delivery.\n5. Collaborates with City departments and stakeholders to address emerging needs and\npriorities in the health and human services sector.\n6. Prepares and manages allocated budgets, grants and funding allocations to support\nhealth and human services initiatives.\n7. Prepares and manages consultant contracts, intergovernmental agreements and other\ntypes of contracts. Develops scopes of work, leads procurement and selection\nprocesses and manages contracts. Mediates, facilitates and negotiates contractual\nissues as necessary.\n8. Writes grant proposals, manages grant implementation, grant reporting and\nadministration in support of health and human services programs.\n9. Represents the City in meetings, forums and collaborations related to health and human\nservices, advocating for community needs and interests.\nADDITIONAL WORK PERFORMED:\n1. Supports special projects and initiatives as assigned, contributing expertise and\nresources to advance health and human services goals.\n2. May serve as a spokesperson for City health and human services initiatives, providing\ninformation and updates to the media and public as assigned.\n3. May be assigned to perform other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Strategic planning, program development and project management in the health and\nhuman services sector.\n\u2212 Working knowledge of government structures and decision-making\n\u2212 Federal, state, and local regulations and best practices in health and human services\nfunding and delivery.\n\u2212 Principles and best practices in incorporating ADEI goals into health and human services\nprograms and initiatives.\nSkill in:\n\u2212 Demonstrated strong leadership, communication and interpersonal skills.\n\u2212 Demonstrated strong oral and written communication skills to work with diverse public\nofficials, business and community groups and residents.\n\u2212 Problem analysis, problem solving and decision-making skills.\n\u2212 Adaptability/flexibility, stress tolerance and time management skills.\n\u2212 Public presentation skills to present information in clear and concise manner.\n\u2212 Demonstrated technology skills, including use of standard computer programs for word\nprocessing, spreadsheets, financial analyses, project scheduling and demonstrated\nability to learn new applications.\nAbility to:\n\u2212 Work collaboratively with and engage various stakeholders to build partnerships and\ncoalitions to address community needs.\n\u2212 Work independently, prioritize tasks, and adapt to changing priorities in a fast-paced\nenvironment.\n\u2212 Navigate complex organizational environments.\n\u2212 Read and interpret legal and financial documents with a high standard of accuracy and\ncompleteness.\n\u2212 Conduct self at all times in an ethical, professional and respectful manner.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n- Frequently operate a computer and other standard office equipment;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Ability to occasionally lift light weight (up to 25 lbs.).\nWORKING ENVIRONMENT:\nWork is primarily performed in an office environment with the majority of time spent at a\ncomputer workstation. Requires attendance at daytime, evening and weekend meetings and\nevents at various locations in the city. May require occasional overnight travel to professional\ntraining or meetings outside the local area.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in a related field required; Master\u2019s degree preferred.\n\u2212 Four years of experience managing health and human services programs and projects,\nincluding experience in areas such as opioid crisis response, behavioral health,\nemergency shelter management or similar.\n\u2212 Demonstrated experience in building partnerships and coalitions to address community\nneeds.\n\u2212 A combination of education and experience sufficient to provide the applicant with the\nknowledge, skills and abilities to successfully perform the essential functions of the\nposition will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\nPREPARED BY: REVIEWED BY:\nJ.Keller Kim Lund, Mayor\nK.Lund\nA. Sullivan\n6/24"}
{"Department": "Public Works", "Job Title Sort": "Superintendent of Plants", "Job Title": "Superintendent of Plants", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWSuperintendentPlants.jd.pdf", "SharePoint List ID": "313", "Salary Grade": "E2-13", "pdf_url": "https://cob.org/wp-content/uploads/PWSuperintendentPlants.jd.pdf", "pdf_file": "PWSuperintendentPlants.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Superintendent of Plants E-PLAN\nSG:E2-13\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThe Public Works Superintendent of Plant Operations is responsible for management of the operation\nand maintenance of the City\u2019s water supply, water treatment, and wastewater treatment systems. This\nincludes responsibility for water/wastewater treatment management, budgets, process control systems,\nquality standards, laboratory services, plant maintenance and repair activities and for overall supervision\nof supervisors and personnel in the plants, maintenance group for plants, lift and pump stations and\nlaboratory group. The person in this position ensures that all federal, state, and local regulations are met\nand that departmental policies and procedures are followed to provide a safe, dependable and\ncost-effective operation of the municipal water and wastewater facilities. This position assists in\nestablishing and implementing sound business practices, rates and long-range plans.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director of Public Works - Operations. Work is performed under general\nsupervision and the guidance of well-established Departmental and City policies and procedures as well\nas standards of the American Public Works Association (APWA), the American Water Works\nAssociation (AWWA) and the Water Environment Federation (WEF). Serves as a member of the Public\nWorks management team. Supervises staff members who oversee the day-to-day operations of the\nWastewater Treatment Plant, Water Treatment Plant, maintenance of plants, lift and pump stations, and\nlaboratory services which monitor water and wastewater quality.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and directs the operation and maintenance of the City\u2019s Water and Wastewater\nTreatment plants; plants maintenance and laboratory group. Assists with oversight and\nmanagement of the Water and Wastewater Plant funds.\n2. Manages and provides overall supervision and direction to the operation and maintenance of the\nCity's water system and the raw water supply system including the diversion structures, conduits,\npipeline, and water courses.\n3. Acts as the City\u2019s Water Treatment Manager by providing overall supervision for the operation and\nmaintenance of the water treatment facilities including supply intake, screenhouse, filtration plant,\npump stations, and reservoirs.\n4. Manages and provides overall supervision for the operation and maintenance of the City\u2019s\nwastewater treatment plant, bio solids management, and lift stations.\n5. Manages and provides overall supervision for laboratory services including water quality,\nwastewater, and environmental assessment.\nSuperintendent Of Plants Page 2\n6. Assists in utility business planning, rates, and billing management.\n7. Plans annual work schedules and prioritizes projects taking into account the resources of the\nDepartment and the Public Works Department's overall progress and goals. Schedules\npreventative maintenance and emergency repairs.\n8. Leads and provides overall coordination and supervision in the implementation of new rules,\nregulations, and standards and ensures compliance with all applicable policies and practices.\n9 Responsible for personnel functions for areas supervised including organization plans, staffing,\nemployee training and professional development, performance appraisals, disciplinary actions and\nfinal selection of employees.\n10. Prepares annual budgets for assigned responsibilities and operates facilities and systems within\nfiscal constraints. Prepares recommendations for the annual capital improvement program.\n11. Guides development with engineering and other resources of short and long-range water and\nwastewater plans and programs.\n12. In conjunction with other personnel, leads and coordinates the Public Works - Plants Division\npublic education and community relations activities.\nADDITIONAL WORK PERFORMED:\n1. Performs project and committee responsibilities and serves as a member of the Public Works\nmanagement team, and may act in responsible charge of the Operations Division, upon request.\n2. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n3. Coordinates and performs consultant selection and liaison activities in support of the Public\nWorks project manager and project management team.\n4. Prepares contract proposals, cost estimates and construction specifications for construction\ncontract work in the areas of assigned responsibility.\n5. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of water and wastewater treatment plant theory and operation including\nknowledge of maintenance practices, hydraulics, chemistry, laboratory testing, bacteriology, and\nmicrobiology.\n\u2212 Thorough knowledge of both water and wastewater treatment plant process controls including\nknowledge of computerized systems and programs.\n\u2212 Thorough knowledge of the field of operations utility engineering, including legal, technical and\norganizational aspects, as well as sources of current knowledge of the field.\n\u2212 Strong knowledge and ability in fiscal management including cost analysis, budget development\nand analysis and asset management.\nSuperintendent Of Plants Page 3\nSkill in:\n\u2212 Strong management skills including leadership, supervision, problem analysis, planning and\norganization and decision making, interpersonal sensitivity, adaptability/flexibility, stress tolerance,\nand time management.\n\u2212 Excellent written and oral communication skills for working with a diversity of personnel, public\nofficials, and citizens.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned area and adapt to new technologies, keeping personal\nand team technical skills up-to-date and using technology to increase productivity.\n\u2212 Plan, organize and execute programs.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Willingness to accept on-call status and be available to respond to on-call circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequent exposure to outdoor weather conditions;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Mobility required for attendance at various meetings and for touring various work sites of\nPublic Works projects throughout the City.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and an outdoor field environment with frequent visits to\nPublic Works project work sites throughout the City. The incumbent may be exposed to fumes, airborne\nparticles and unfavorable outside weather conditions. The noise level is usually moderate in the office\nenvironment and loud in the field. Incumbent is subject to stress associated with project deadlines,\ncompeting requests and demanding internal and external customer service requirements. Business\ntravel is required. This position has minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's Degree in civil engineering, public administration, environmental sciences or related\nfield.\n\u2212 Minimum of five years of experience required in a comparable water and/or wastewater system\ninvolving automated systems. Must include two years of management experience with\nresponsibility for operation and maintenance of treatment system(s), budgets, standards\ndevelopment; and supervision and training of laboratory, maintenance, and operations staff.\nExperience with full responsibility as an operations manager preferred.\n\u2212 Minimum of three years supervisory experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with the\nknowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nSuperintendent Of Plants Page 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a three-\nyear driving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Must possess a minimum of one of the following Washington State Certificates of Competency at\ntime of hire and be able to obtain the other within 30 months of hire:\n\u2212 Water Treatment Plant Operator IV\n\u2212 Wastewater Treatment Plant Operator IV\n\u2212 Water Distribution Manager IV\nComparable certifications obtained in other states will be evaluated on a case-by-case basis.\n\u2212 Must be willing and able to accept on call status and respond to emergency call out as needed.\nNOTE: Substitutions for education and training requirements are available as outlined in:\nWater Certification - Washington Administrative Code 246.292.060, 12/27/90;\nWastewater Certification - Washington Administrative Code 173.230.061, 10/23/87.\nPREPARED: 5/10/82; Rev 7/23/84 REVIEWED BY:\nEric Johnston, Asst. Director\nPublic Works/Operations\nREVISED BY: S. Mahaffey\n8/86 Ted Carlson\nB. McCourt/R. Ardrey Director, Public Works\nC. Sellin\n10/94\nR. McKinley/T. Rosenberg/L. McGowan-Smith\n4/04\nG. Smyth, L. McGowan-Smyth\n1/06\nB. Bandarra, Eric Johnston, Angela Beatty\n5/2014"}
{"Department": "Library", "Job Title Sort": "Supervisor of Operations", "Job Title": "Supervisor of Operations", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "LISupervisorOperations.jd.pdf", "SharePoint List ID": "492", "Salary Grade": "2", "pdf_url": "https://cob.org/wp-content/uploads/LISupervisorOperations.jd.pdf", "pdf_file": "LISupervisorOperations.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Supervisor of Operations UNION: 231\nSG: 2\nDEPARTMENT: Library CS: N\nFLSA: N\nEEO4/SOCCODE: PP/25-9090\nJOB SUMMARY:\nProvides support and supervision; coordinating, planning, organizing and supervising activities of\nLibrary Assistants at all Library locations. Develops procedures, processes and service standards to\nguide the work of staff. Performs customer service duties at public service desks.\nOversees and ensures efficient movement, handling and processing of library materials including\ncoordination with partner organizations and responsibility for all equipment used to move or hold library\nmaterials.\nSUPERVISORY RELATIONSHIP:\nReports to the Head of Operations. Works under general supervision and the guidance of Library and\nCity policies. Supervises staff within area of responsibility. Works collaboratively with all library staff and\npartners, city staff, and the community.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Interviews, recommends for hire, trains, supervises, develops performance expectations,\nmonitors performance, and evaluates work of Library Assistants. Makes recommendations and\nimplements employment actions, including discipline with department head approval.\n2. Oversees daily activities and performance of Library Assistants to ensure high-quality work, safe\nand efficient operations: forecasts work group needs, creates work schedules; plans and\nconducts regular staff meetings; manages timekeeping and responds to requests for time off;\nresolves questions and conflicts; maintains productive team-based work unit; and participates in\nand attends appropriate meetings. Monitors staff hours worked to ensure services and projects\nremain within the parameters of assigned budget, staff resources, and other standards, such as\nDepartment of Retirement Systems requirements.\n3. Oversees materials movement and handling; including movement between locations via library\nvehicle, check in, sorting, shelving, retrieving, and packaging.\n4. Oversees the operation of, condition, and maintenance of library vehicle, book drops and all\nequipment used to move or hold library materials. Ensures drivers are authorized, following\nstandard procedures. Serves as point of contact and coordinates with City fleet maintenance\nstaff regarding scheduled vehicle maintenance and other mechanical issues.\n5. Liaises, coordinates and collaborates with partner organizations to ensure efficient movement of\nmaterials and delivery of services between locations. Serves as main point of contact with\ncollege libraries and other partner organizations regarding routine issues.\nLISupervisorOperations.jd.docx\nSupervisor of Operations Page 2\n6. Implements, verifies and applies Library policies and procedures; develops procedures,\nprocesses, documentation and guidance material for Library Assistants and resolves questions\nand conflicts. May provide input and/or recommendations to library policies.\n7. Plans and coordinates projects within operational area such as shifting, weeding, and other\nprojects involving library materials. Receives direction from management staff on specific\nprojects to complete, providing input and coordinating logistics to ensure completion. May assist\nwith or provide support to library-wide projects such as space planning or other work groups\noperations and may provide operational knowledge to assist with logistics and assessing needs.\nMakes decisions about assigning and allocating library assistant resources for special projects.\n8. Provides public service in library departments or branches, including checking materials in and\nout; responding to questions from the public; and providing basic readers\u2019 advisory and ready\nreference assistance to patrons. Handles overdue questions and issues, negotiates and\nestablishes payment arrangements and limited checkout agreements with patrons; collects\npayments and makes change. Processes library card applications.\nADDITIONAL WORK PERFORMED:\n1. May schedule staff to work on public service desks as needed.\n2. May provide back-up to Supervisor of Public Services.\n3. May drive library vehicle.\n4. May participate in other activities such as committee work, as assigned.\n5. Creates and maintains forms or documents that support operations.\n6. May provide support for administrative functions such as cash management, records retention,\npurchasing of supplies or materials, and timekeeping. Serves as back-up to Library\nAdministrative Assistant.\n7. Participates in related organizations, conferences, and training to enhance skills and remain\ncurrent in library and customer service practices.\n8. Performs other work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of and commitment to the library mission, principles, and \u2018best practices\u2019 of\ncontemporary public services.\n\u2212 Library policies, procedures and practices.\n\u2212 Laws, regulations, policies and contractual obligations related to the supervision and\nevaluation of library personnel.\n\u2212 Bellingham Public Library operations and procedures and relevant city policies.\n\u2212 Technologies, library automated systems, computer technology and standard office\nsoftware.\nLISupervisorOperations.jd.docx\nSupervisor of Operations Page 3\nSkill in:\n\u2212 Strong analytical skills and collaborative problem solving.\n\u2212 Written and oral communication.\n\u2212 Excellent organizational skills; including handling concurrent activities and competing\npriorities.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\nAbility to:\n\u2212 Apply new knowledge and skills.\n\u2212 Articulate, support, and implement the mission, goals, and policies of the Bellingham\nPublic Library.\n\u2212 Be accurate, thorough, and timely in the completion of assignments.\n\u2212 Adapt to changing needs, recognize and set priorities, and to plan coordinate and\norganize own work and work of others.\n\u2212 Train, coach, and mentor others.\n\u2212 Interact with Library staff and public using courtesy, patience, tact and good judgment.\n\u2212 Work with a diverse population and handle different types of customer situations.\n\u2212 Effectively coordinate, evaluate, and supervise the work and schedules of a large and\ndiverse staff.\n\u2212 Plan, implement, and evaluate services and projects within the parameters of assigned\nbudget and staff resources.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results\nOrientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Ability to sit or stand for long periods of time performing public service duties;\n\u2212 Operate a computer or other machinery such as a keyboard, mouse, phone, and\nfax machine;\n\u2212 Read printed materials;\n\u2212 Reach shelves up to six feet high and at floor level;\n\u2212 Transport materials weighing up to 25 lbs., often in a confined space;\n\u2212 Move loaded book carts that weigh up to 200 lbs.\nWORKING ENVIRONMENT:\nMuch of the work is performed in an office setting with periods of time sitting or standing. Works at a\ncomputer workstation, with a variety of office equipment. Works with specialized library equipment and\nvehicle required for material movement and processing. There is frequent interaction with co-workers\nand with the public. Travel between branches and other library locations is required. Environment\nincludes a normal range of noise and other distractions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate\u2019s degree in business administration or related field, or an equivalent combination of\ntraining and experience.\n\u2212 Three years of progressively responsible experience providing service to the public, preferably\nin a library environment.\n\u2212 One year of lead or supervisory experience required.\n\u2212 Experience with Microsoft Office required.\nLISupervisorOperations.jd.docx\nSupervisor of Operations Page 4\n\u2212 Experience with integrated library system preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must be able to work evenings, weekends and holidays and to adapt to schedule changes on\nshort notice.\n\u2212 A valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: R. Judd REVIEWED BY:\nJ. Vander Ploeg Rebecca Judd, Library Director\nR. Delker\nA. Sullivan\n6/19\nR. Delker\n12/23\nLISupervisorOperations.jd.docx"}
{"Department": "Library", "Job Title Sort": "Supervisor of Public Services", "Job Title": "Supervisor of Public Services", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "LISupervisorPublicServices.jd.pdf", "SharePoint List ID": "491", "Salary Grade": "2", "pdf_url": "https://cob.org/wp-content/uploads/LISupervisorPublicServices.jd.pdf", "pdf_file": "LISupervisorPublicServices.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Supervisor of Public Services UNION: 231\nSG: 2\nDEPARTMENT: Library CS: N\nFLSA: N\nEEO4CODE: PR\nJOB SUMMARY:\nProvides support and supervision; coordinating, planning, supervising and organizing activities of\nassigned Public Services Staff, including Library Specialists, Library Clerks and Security and\nInformation Attendants. Develops procedures, processes and service standards to guide the work of\nstaff. Performs customer service duties at public service desks.\nResponsible for day-to-day oversight of Public Services functions including account management,\nrevenue collection, cash management and library security. Participates in development of policies and\nprocedures, implements changes and resolves escalated public service complaints.\nSUPERVISORY RELATIONSHIPS:\nReports to the Head of Public Services and Operations. Works under general supervision and the\nguidance of library and city policies. Supervises staff within area of responsibility. Works collaboratively\nwith all library staff and partners, city staff, and the community.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Interviews, recommends for hire, trains, supervises, develops performance expectations,\nmonitors performance, and evaluates work of direct reports. Makes recommendations and\nimplements employment actions, including discipline, with department head approval.\n2. Supervises and directs the daily work of assigned non-librarian public services staff, including\noversight of off-desk circulation activities such as billing for damages, notifications for missing\nmaterials, and other similar tasks.\n3. Creates detailed work schedules for all library public services staff to ensure appropriate staffing\nlevels at all public service points and locations. Makes recommendations to improve staffing and\nservice levels at public service points. Manages timekeeping and responds to requests for time\noff. Monitors staff hours worked to ensure services and projects remain within the parameters of\nassigned budget, staff resources, and other standards, such as Department of Retirement\nSystems requirements.\n4. Resolves escalated public service complaints related to library account issues, including\npayment plans, progressive action, or other steps to resolution. Recommends and implements\nimprovements to public service policies and procedures related to account management.\nRetains knowledge and keeps up-to-date on point-of-service system and troubleshoots issues\nas they occur.\nLISupervisorPublicServices.jd\nSupervisor of Public Services Page 2\n5. Coordinates and troubleshoots issues for daily revenue collection and cash management at\npublic service points; including account payments, public copiers and print revenue.\nParticipates in development of revenue management procedures. Coordinates any changes to\nrevenue collection procedures with involved stakeholders, such as the Administrative Assistant\nand City Finance.\n6. Supervises, oversees, and directs the daily work of Security and Information Attendants.\nRecommends and implements procedures to improve library safety and security. Consults with\nmanager about policy direction.\n7. Participates in library emergency planning, provides input, and assists with development,\ninterpretation, and implementation of policies related to safety and security.\n8. Provides public service in library departments or branches, including checking materials in and\nout; responding to questions from the public; and providing basic readers\u2019 advisory and ready\nreference assistance to patrons. Handles overdue questions and issues, negotiates and\nestablishes payment arrangements and limited checkout agreements with patrons; collects\npayments and makes change. Processes library card applications.\nADDITIONAL WORK PERFORMED:\n1. May schedule Library Assistant staff as needed.\n2. May provide back-up to Supervisor of Materials Handling and Distribution.\n3. May drive library vehicle as needed.\n4. May participate in other activities such as committee work, as assigned.\n5. May provide support for administrative functions such as cash management, records retention,\npurchasing of supplies or materials, and timekeeping. Serves as back-up to Library\nAdministrative Assistant.\n6. Participates in related organizations, conferences, and training to enhance skills and remain\ncurrent in library and customer service practices.\n7. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Knowledge of and commitment to the library mission, principles, and \u2018best practices\u2019 of\ncontemporary public services.\n\u2212 Library policies, procedures and practices.\n\u2212 Laws, regulations, policies and contractual obligations related to the supervision and evaluation\nof library personnel.\n\u2212 Bellingham Public Library operations and procedures and relevant city policies.\n\u2212 Technologies, library automated systems, computer technology and standard office software.\nSkill in:\n\u2212 Written and oral communication.\nLISupervisorPublicServices.jd\nSupervisor of Public Services Page 3\n\u2212 Strong analytical skills and collaborative problem solving.\n\u2212 Excellent organizational skills; including handling concurrent activities and competing priorities.\n\u2212 Overseeing, training, coaching, mentoring, and evaluating staff.\nAbility to:\n\u2212 Apply new knowledge and skills.\n\u2212 Articulate, support, and implement the mission, goals, and policies of the Bellingham Public\nLibrary.\n\u2212 Be accurate, thorough, and timely in the completion of assignments.\n\u2212 Adapt to changing needs, recognize and set priorities, and to plan coordinate and organize own\nwork and work of others.\n\u2212 Train, coach, and mentor others.\n\u2212 Interact with Library staff and public using courtesy, patience, tact and good judgment.\n\u2212 Work with a diverse population and handle different types of customer situations.\n\u2212 Effectively coordinate, evaluate, and supervise the work and schedules of staff.\n\u2212 Plan, implement, and evaluate services and projects within the parameters of assigned budget\nand staff resources.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the city's Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job, including:\n\u2212 Ability to stand for long periods of time performing public service duties;\n\u2212 Visual acuity sufficient to read a computer screen or typewritten page;\n\u2212 Reach shelves up to six feet high and at floor level;\n\u2212 Lift and carry materials weighing up to 25 lbs., often in a confined space;\n\u2212 Push loaded book carts that weigh up to 200 lbs.\nWORKING ENVIRONMENT:\nMuch of the work is performed in an office setting with periods of time sitting or standing. Works at a\ncomputer workstation, with a variety of office equipment and specialized library equipment. There is\nfrequent interaction with co-workers and with the public. Travel between library branches and other\nlibrary locations is required. Environment includes a normal range of noise and other distractions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate\u2019s degree in business administration or related field, or an equivalent combination of\ntraining and experience.\n\u2212 Three years of progressively responsible experience providing service to the public, preferably\nin a library environment.\n\u2212 One year of lead or supervisory experience required.\n\u2212 Experience with Microsoft Office required.\n\u2212 Experience with integrated library system preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nLISupervisorPublicServices.jd\nSupervisor of Public Services Page 4\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Must be willing to work various shifts depending upon the needs of the Library including\nevenings and weekends and to adapt to schedule changes on short notice.\n\u2212 A valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: R. Judd REVIEWED BY:\nJ. Vander Ploeg Rebecca Judd, Library Director\nR. Delker\nA. Sullivan\n6/19\nLISupervisorPublicServices.jd"}
{"Department": "Public Works", "Job Title Sort": "Surface and Stormwater Utility Manager", "Job Title": "Surface and Stormwater Utility Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWNRSSWUMgr.jd.pdf", "SharePoint List ID": "311", "Salary Grade": "8", "pdf_url": "https://cob.org/wp-content/uploads/PWNRSSWUMgr.jd.pdf", "pdf_file": "PWNRSSWUMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Surface and Stormwater Utility Manager UNION:231\nSG:8\nDEPARTMENT: Public Works \u2013 Natural Resources CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nOversees surface and stormwater programs to protect and restore the physical, chemical and biotic\nintegrity of the water resources; promote ecologically sound land use practices; and foster healthy\nwatershed stewardship. Responsibilities include development, implementation and oversight of:\nstormwater capital improvements, short and long range integrated wet weather management plans,\ncomprehensive watershed plans, stormwater system modeling, illicit discharge and detection, post-\ndevelopment runoff retrofits, public education, data analysis, and reporting. Manages programs,\nprepares budgets, maintains regulatory compliance and supervises staff that implement programs.\nRepresents the department on issues related to stormwater. Serves as the City's Floodplain\nManager and coordinates floodplain management with other staff. Coordinates with multiple work\ngroups within and outside the department to accomplish the goals and mission of the Natural\nResources Division.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Public Works Director- Natural Resources Division. Works is performed\nunder general guidance and direction and according to City and Departmental policies, procedures,\nprotocols and technical standards. Serves as a member of the Natural Resources management\nteam. Supervises assigned staff, including overall responsibility for staff training, development,\nperformance, evaluation and personnel actions.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Oversees all phases of storm and surface water projects and programs: including planning,\norganization, and coordination between departments, other governmental entities,\nstakeholders and the public. Establishes current and long range (5-10 years) overall work\nprograms and staffing needs.\n2. Maintains stormwater program compliance with local, state and federal regulations. Includes\nresponsibility for compliance with Total Maximum Daily Load (TMDL) processes and\nrequirements and the National Pollution Discharge Elimination System (NPDES) stormwater\npermit including program records, documentation, and program evaluation.\n3. Serves as the City's Floodplain manager. Reviews development applications and ensures\ncompliance with local, state, and federal floodplain and frequently flooded areas regulations.\nCoordinates with the Planning Department and other Public Works staff as needed.\n4. Supervises assigned staff, including setting work priorities, planning organizing, assigning,\nadvising, and assisting. Evaluates the work of assigned staff and participates in the\nSurface and Stormwater Utility Manager Page 2\nselection of new employees, hiring and personnel actions. Provides training and motivation\nof staff in order to make full use of individual capabilities to meet changing system demands.\n5. Prepares and manages annual budget for stormwater projects and programs based on\nstaffing and resource requirements cost estimates, division objectives, and departmental\ngoals.\n6. Assists with periodic rate reviews to assure fiscal viability of programs and equitability of\nrates of the Surface and Stormwater Utility. Makes recommendations for adjustments to\nrates and/or rate structure.\n7. Assists with the development of short and long-range financial plans for the Surface and\nStormwater Utility. Assists in developing and implementation of the Natural Resources six-\nyear capital improvement program including the scheduling and prioritization of projects.\n8. Determines projects eligible for state and federal grants and oversees the grant application\nprocess. Develops, negotiates, administers and coordinates grant contracts.\n9. Selects and manages consultants for capital improvement and utility planning projects.\nNegotiates contracts and provides guidance, oversight, quality and fiscal control for works in\nprogress.\n10. Responsible for developing and updating relevant integrated wet weather management\nplans, Watershed Master Plans, stormwater management plans floodplain management\nplans, TMDL Implementation plans and water quality implementation plans.\n11. Coordinates Surface and Stormwater Program activities and goals with other work groups\nwithin the Public Works Department and other City departments. Collaborates with other\nmanagers throughout the City in goal and policy development, to assure consistency and\nintegration with other department goals.\n12. Represents the department on issues related to surface and stormwater as assigned.\nProvides information and makes presentations to diverse audiences regarding storm water\ntopics. Ensures timely response and resolution to internal and external customer inquiries,\nconcerns and complaints.\nADDITIONAL WORK PERFORMED:\n1. Performs project and committee responsibilities and serves as a member of the Public Works\nmanagement team. In the absence of the Assistant Director of Public Works \u2013 Natural\nResources may act in responsible charge of the Natural Resources Division upon request.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of stormwater management, principles, practices, methods, and\nprocesses including Low Impact Development and green infrastructure.\n\u2212 Strong understanding of watershed processes and ecological and biological sciences.\nSurface and Stormwater Utility Manager Page 3\n\u2212 Principals of design, construction, and maintenance of public works projects, including\nconceptual design, project scoping, engineering design, environmental assessment and\nright-of-way.\n\u2212 Advanced knowledge of applicable local, state and federal policies, requirements, and laws,\nincluding stormwater and water quality regulations (e.g. Clean Water Act and the National\nPollutant Discharge Elimination Systems (NPDES) Stormwater Permit Program, Total\nMaximum Daily Loads (TMDLs).\nSkill in:\n\u2212 Advanced organizational skills to effectively manage multiple priorities with the ability to\nremain flexible to changing priorities.\n\u2212 Advanced analytical, public relations and communications skills (both verbal and written) to\ncomprehend, interpret and explain rules, regulations, legal requirements and policies\n\u2212 Possess the knowledge, skills and abilities in project management, negotiations, conflict\nresolutions, and collaborative problem solving.\nAbility to:\n\u2212 Develop, effectively manage, motivate and engage a team working on complex issues.\n\u2212 Establish, and maintain effective working relations with elected officials, staff, consultants,\ndevelopers, regulators, other local governments, tribes and the community.\n\u2212 Quickly assess problems and act to constructively and collaboratively coordinate efforts and\nresolve conflicts.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Visual acuity to read a typeset page;\n\u2212 Dexterity to manipulate a computer keyboard and mouse;\n\u2212 Adequate hearing for telephone communications;\n\u2212 Ability to sit and stand for long periods of time.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting with extensive time spent at a computer workstation.\nRequires frequent travel to meetings and site visits. Attendance at meetings often requires working\nevening hours.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Must possess a valid Professional Engineers license in the state of Washington OR be a\nCertified Stormwater Manager from the APWA OR have the ability to acquire either\nlicensure and/or certification within one year of hire and maintain licensure and/or\ncertification throughout employment; AND,\n\u2212 Bachelor\u2019s degree in civil engineering, environmental engineering, hydrology, environmental\nscience or related field. AND,\n\u2212 Four years of progressively responsible experience in management of a stormwater\nprogram or utility; including budget management, drainage system design, design review,\nand construction of drainage facilities.\n\u2212 Three years previous supervisory experience.\n\u2212 Experience with review of emerging stormwater treatment technologies, including pollutant\nremoval data interpretation, and maintenance requirements, preferred\n\u2212 Experience with stormwater characterization and application of stormwater treatment\ncontrols on a watershed basis, preferred.\nSurface and Stormwater Utility Manager Page 4\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record required. Candidates must\nsubmit a three-year driving record abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: REVIEWED BY:\nRenee LaCroix\nTom Rosenberg Assistant Director, Public Works\nL. Klemanski\nS. Mahaffey\n5/2001\nTed Carlson\nREVISED BY: R. LaCroix Director, Public Works\nA. Faria\n4/2016"}
{"Department": "Public Works", "Job Title Sort": "Surface Water Utility Technician", "Job Title": "Surface Water Utility Technician", "Classification": "Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWSurfaceWaterUtilityTechnician.jd.pdf", "SharePoint List ID": "317", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWSurfaceWaterUtilityTechnician.jd.pdf", "pdf_file": "PWSurfaceWaterUtilityTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Surface Water Utility Technician UNION:1937\nSG:113\nCLASS TITLE: Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works, Engineering EEO4CODE:TE\nJOB SUMMARY:\nPerforms duties associated with the City's Storm and Surface Water Utility (SSWU). Such duties\ninclude maintaining utility records, processing permits, code enforcement, water quality sampling,\nperforming on-site inspections. Provides information and technical assistance to staff, other\ndepartments, developers, contractors and the general public regarding the City's SSWU systems and\npolicies. Cross-trains to expand knowledge and serve as back up to Construction Inspector, as time\npermits. Performs other engineering support duties as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Storm and Surface Water Utility Manager who assigns and reviews the work. Works\nindependently under general supervision and in accordance with applicable local, state and federal\nregulations, policies, guidelines and applicable utility engineering standards. Routine technical issues\nare resolved independently with supervisory assistance provided for non-routine issues. Also may\nreceive work direction from assigned Project Engineers, the Surface Water Utility Engineer or Senior\nSurface Water Technician. Acts as lead to Associate SSWU Technician and inspection extra labor\npositions.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Maintains SSWU databases and records for compliance with the City\u2019s National Pollution\nDischarge Elimination Systems requirements and for other uses.\n2. Provides information to the Public regarding development guidelines, stormwater regulations\nand general stormwater inquiries. Responds to questions and concerns from developers,\ncontractors, engineers, property owners, and citizens. Meets with above as required.\n3. Performs on-site inspections for erosion and sediment controls and utility permit construction\nprojects to ensure compliance with specifications, standards, and codes. Works with City legal\nstaff and provides documentation for code compliance and litigation of infractions and\nmisdemeanors and may require testimony on City\u2019s behalf regarding these issues.\n4. Participates as a team member in the development of engineering and program standards,\nguidelines, and long range plans.\n5. Performs water quality sampling and monitoring using standard lab methods and practices and\ncoordinates SSWU related water quality sampling with City laboratories.\n6. Reviews development plans for compliance with stormwater regulations and standards\n7. Processes stormwater permits for land disturbance and development activities.\nPWSurfaceWaterUtilityTechnician.jd\nSurface Water Utility Technician Page 2\n8. Creates and maintains program databases, files, and records related to the utility and prepares\ntechnical reports including engineering maps.\nADDITIONAL WORK PERFORMED:\n1. Assists the SSWU Staff and in performing other engineering support duties as assigned.\n2. Provides inspections and performs duties of Construction Inspector as necessary\n3. Aids in training of Construction Inspector to act as back up to this position\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Knowledge of engineering and accounting related computer applications and\nprograms.\n\u2212 Knowledge of applicable local, state and federal laws and standards related to\nstormwater management and utilities.\n\u2212 Working knowledge of stormwater construction processes, applicable codes,\nordinances and specifications.\n\u2212 Working knowledge of Geographic Information System (GIS) mapping and\nmanagement system.\n\u2212 Ability to read and understand construction drawings, contracts and plans.\n\u2212 Ability to operate and maintain an effective computerized records management\nsystem.\n\u2212 Ability to plan and organize meetings, and present recommendations and reports\n\u2212 Ability to communicate effectively, both orally and in writing.\n\u2212 Ability to follow oral and written instructions and to work independently with\nminimal supervision.\n\u2212 Ability to establish and maintain effective working relationships with other employees,\ncontractors and developers and the general public.\n\u2212 Ability to gain the knowledge necessary to perform the duties of Construction Inspector.\n\u2212 Demonstrates the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\n\u2212 Physical ability to perform essential functions of the job, includes occasionally removing\nmanhole covers of 75 pounds with use of a tool.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and outdoors on uneven terrain, exposing employee to inclement\nweather, noise, fumes, construction environment, and traffic hazards. Employees are required to use\nappropriate safety equipment and follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associate\u2019s degree in Engineering or equivalent and a minimum of two years of experience in\nengineering or engineering support work.\n\u2212 One year experience in field inspection.\nPWSurfaceWaterUtilityTechnician.jd\nSurface Water Utility Technician Page 3\n\u2212 Additional coursework or experience in geographic information system (GIS), autocad, and\nstandard sampling and laboratory practices preferred.\n\u2212 Experience in record keeping and data reporting preferred.\n\u2212 Experience in the provision of customer service preferred.\n\u2212 A combination of education and experience that provides the applicant with the required\nknowledge, skills and abilities will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving abstract\nmust be submitted at the time of hire.\n\u2212 Certified Erosion and Sediment Control Lead (CESCL) certification required within six months of\nhire.\nPREPARED BY: W. Reilly REVIEWED BY:\nL. Klemanski Thomas L. Rosenberg\n10/01 Asst. Director of Public Works\nW. Reilly\nL. McGowan-Smith Richard E. McKinley, Director\n8/06 Public Works\nCOMMISSION ALLOCATION: ________________________November 8, 2006 _______________\nPWSurfaceWaterUtilityTechnician.jd"}
{"Department": "Public Works", "Job Title Sort": "Survey Services Coordinator", "Job Title": "Survey Services Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWSurveyServicesCoordinator.jd.pdf", "SharePoint List ID": "518", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/PWSurveyServicesCoordinator.jd.pdf", "pdf_file": "PWSurveyServicesCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Survey Services Coordinator UNION:231\nSG:3\nDEPARTMENT: Public Works, Engineering CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nAdministers contracts for preliminary surveying, construction surveying and land surveying. Manages\nand maintains the City's cadastral mapping, land surveying, monumentation and survey records\nprograms.\nSUPERVISORY RELATIONSHIPS:\nReports to the Real Property Manager. Coordinates with other staff for work related to land surveying\ntasks. Works under general supervision and the guidance of Departmental, City, State, and Federal\nregulations, policies, guidelines and appropriate engineering and land surveying standards. May\noversee the work of lower level employees, interns, volunteers, or temporary employees.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, hires, reviews and manages the land surveying and property information work performed\nby professional land surveying consultants on City projects. Contracts may include but are not\nlimited to: preliminary, construction, and land surveying, photogrammetry, land record research\nand documentation, and monument establishment or retracement. Ensures accuracy,\ncompleteness, and quality in accordance with service contract agreement specifications.\n2. Performs the retracement, reestablishment and perpetuation of City-owned real property\nand easement boundaries and right-of-way centerline locations.\n3. Performs research and compilation of real property documentation and records from\ngovernmental and private sources for the study, investigation, evaluation and determination of\nmajor factors affecting computation and location of boundaries of all City property, including\nrights-of-way and easements.\n4. Ensures the compliance of all proposed records of surveys including but not limited to plats, lot\nline adjustments, easements, binding site plans, topographic plans, and right of way plans within\nthe City to relevant City ordinances and state laws for accuracy and appropriateness of\ncalculations, legal descriptions, right-of-way dedication, and format, and initiates corrective action\nas needed. Analyzes and reviews all survey control data acquired from capital improvement\nprojects and other related projects before allowing into the City\u2019s control networks.\n5. Ensures the compliance of all construction plans under the Department's jurisdiction with general\nsurveying standards and practices and City and State codes, laws and specifications; initiates\ncorrective action as needed. Reviews, recommends, and provides information on changes or\nmodifications to City ordinances and development guidelines relating to land development and\nsurveying, ensuring compliance with State laws.\n6. Plans and manages the City's cadastral mapping, monumentation and surveying record system\nand develops and maintains an information record file system which assures availability and\nretrievability of these permanent records; plans and manages a computerized system of\nhorizontal and vertical control to update the City's comprehensive cadastral mapping and vertical\ndatum program, coordinate point and datum record files.\n7. Completes, stamps and submits Washington Dept. of Natural Resources Applications for Permit\nto Remove or Destroy a Survey Monument and Completion Reports as required under State law.\n8. Sets City right of way survey monumentation using sound land surveying practices as mandated\nby state law.\n9. Prepares and stamps legal descriptions and records of surveys with Professional Land\nSurveyor\u2019s seal for recording with County and State.\n10. Acts as a lead and professional resource on field and office land surveying operations and\nassists in the resolution of various problems. Acts as a professional resource at project,\nconstruction-related, community, inter-agency technical review and other meetings. Provides\nrecommendations on survey standards and may represent public works on local, state and\nfederal level survey advisory committees and panels.\nADDITIONAL WORK PERFORMED:\n1. Provides professional assistance and serves as professional resource to City staff and the public\nin resolving survey, alignment, boundary, and right-of-way discrepancies and determinations.\n2. Researches and evaluates the use of new survey software and equipment.\n3. Develops and updates monument standards and specifications used by the City and\ninterprets these monument standards for other City departments and public entities, as\nnecessary.\n4. Responsible for the setup and maintenance of the City's GPS networks and equipment\nincluding calibrations to local networks and ties to the Washington State Reference Network\n(WSRN).\n5. Completes and submits utility locates requests using the Utility Notification Center, along\nwith marking utility locate limits in the field, for City capital improvement projects and setting\nright of way monumentation.\n6. May oversee lower level employees, interns, volunteers, extra labor or temporary employees.\nMay include training, assigning and reviewing work, conducting performance appraisals and\ncarrying out personnel actions as appropriate.\n7. Attend survey related conferences, seminars and local chapter meetings in order to maintain\nlawful practice as a Professional Land Surveyor as mandated by State law.\n8. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of land surveying principles, practices, standards and methods.\n\u2212 Thorough knowledge of applicable local, state and federal laws and standards related to\nland surveying and public property management.\n\u2212 Thorough knowledge of mathematics used for survey determinations including\ntrigonometry, geometry, fractions, percentages and algebra.\n\u2212 Thorough knowledge of survey boundary control and legal principles, boundary\ndetermination, land title research, legal descriptions of real property, easements, and\nterminology. Geodesy, datums, projections, ellipsoids models, geoid models, scale and\nelevation factor reductions.\n\u2212 Considerable knowledge of survey records management.\nSkill in:\n\u2212 Communicating effectively, both orally and in writing.\n\u2212 Various computer software programs for computer-aided design (CAD), GIS, survey data\ntransfer and calculations, coordinate geometry (COGO).\n\u2212 Various survey methods and equipment for obtaining survey data such as Photogrammetry,\nLIDAR, Laser Scanning and GPS.\n\u2212 A variety of surveying instruments including level, total station and GPS.\nAbility to:\n\u2212 Provide comprehensive planning related to land surveying and acquisition efforts and\nprograms.\n\u2212 Implement effective programs related to land surveying and property management.\n\u2212 Plan, organize, coordinate, assign and evaluate the work of technical consultants.\n\u2212 Establish and maintain effective working relationships with other employees, City officials,\nrepresentatives of other governmental agencies and community groups and the general\npublic.\n\u2212 Read and interpret legal descriptions, survey maps and engineering plans and documents.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Correctable visual acuity to read a computer monitor and typeset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse;\n\u2212 Communicate verbally, in person and over the phone;\n\u2212 Occasionally transport light weight (10-25 lbs.)\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting. Fieldwork as a Professional Land Surveyor on a survey\ncrew or with GPS will be required periodically. Some travel is involved in the work.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Five years of experience in surveying with emphasis in both the field as a Survey Party Chief and\noffice as a surveyor or assistant surveyor required, including considerable supervisory\nexperience.\n\u2212 At least two years of experience using AutoCAD Civil 3D or coordinate geometry in survey\ncalculations and determinations.\n\u2212 Bachelor's degree in civil engineering or surveying preferred.\n\u2212 Experience performing survey control and records management using database or GIS systems\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must obtain Washington State Professional Land Surveyor license within 6 months of hire and\nmaintain throughout employment.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: T. Rosenberg REVIEWED BY:\nD. Burdick Chad Schulhauser, Asst.\nS. Mahaffey Director Public Works-\nL. Klemanski Engineering\n3/01\nREVIEWED BY:\nREVISED BY: D. Burdick\nA. Beatty Ted Carlson, Director Public Works\n3/10\nB. Morse\nC. Schulhauser\nR. Delker\n1/19"}
{"Department": "Public Works", "Job Title Sort": "Survey Technician", "Job Title": "Survey Technician", "Classification": "Associate Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWSurveyTechnician.jd.pdf", "SharePoint List ID": "655", "Salary Grade": "9", "pdf_url": "https://cob.org/wp-content/uploads/PWSurveyTechnician.jd.pdf", "pdf_file": "PWSurveyTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Survey Technician UNION:1937\nSG:9\nCLASS TITLE: Associate Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works \u2013 Engineering Division EEO4/SOCCODE:TE/43-9199\nSEASONAL\nJOB SUMMARY:\nPerforms a range of technical engineering support duties, including surveying, research, and data\nmaintenance assignments in support of the City's mapping, survey monumentation, and survey\nrecords programs. Uses a variety of surveying equipment and programs including total stations,\nlevels, Global Positioning Systems (GPS), and other survey related sources to locate, inventory,\nverify, and correct information to improve the quality and integrity of the data for the City's\nGeographic Information System (GIS).\nSUPERVISORY RELATIONSHIP:\nReports to the Real Property Manager. Receives direction and assignments from the Survey\nServices Coordinator and Public Works Surveyor. Works under general supervision and in\naccordance with applicable City regulations, policies, guidelines, and applicable land surveying\nstandards. May work alone or as part of a survey crew.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Researches easements and property information for the City\u2019s property and easement\ntracking system. Verifies easement and property details and legal description information.\nEnters information into the City property tracking information system.\n2. Collects monument information and updates the City\u2019s survey control and monumentation\ndatabase.\n3. Researches Whatcom County subdivision and survey records for use in the City\u2019s\nsubdivision tracking system and the GIS system. Researches County assessor and auditor\ninformation to ensure the City\u2019s records are complete.\n4. Performs survey data collection using GPS equipment, total stations, and levels.\n5. Provides information and technical assistance to other staff, consultants, contractors,\nengineers and the general public.\nADDITIONAL WORK PERFORMED:\n1. Assists in other areas of engineering as assigned.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Current land surveying principles, terms, concepts, techniques, and procedures.\n\u2212 Knowledge in the use of surveying instruments and equipment.\n\u2212 Basic knowledge of technical engineering principles and practices related to surveying.\n\u2212 Working knowledge of computer applications and programs used in surveying work.\n\u2212 Working knowledge of applicable local and state laws and standards related to and\nsurveying.\nSkill in:\n\u2212 Utilizing surveying tools and instruments such as real-time networked GPS receivers, total\nstations and digital levels.\n\u2212 Prioritizing tasks and time management.\nAbility to:\n\u2212 Perform accurate mathematical calculations.\n\u2212 Interpret survey field notes, records, and legal descriptions.\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Follow established safety rules and procedures, and to independently recognize hazards at\nthe work site.\n\u2212 Prepare technical materials and reports.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and printer;\n\u2212 Continuously bend, stoop, stand, walk, climb, cut brush, and set stakes;\n\u2212 Frequently communicate accurate information and ideas;\n\u2212 Frequently operate a motor vehicle;\n\u2212 Frequently lift and transport objects and equipment weighing up to 60 lbs., and\noccasionally lift heavy objects of up to 100 lbs. with mechanical assistance.\nWORKING ENVIRONMENT:\nSurvey work is performed at field sites (including developed and undeveloped areas) and in an\noffice setting with extensive work with computers. Outdoor field work exposes the employee to\ninclement weather and conditions associated with a construction environment and traffic hazards.\nDrives a motor vehicle to work locations. Frequently lifts and carries moderately heavy surveying\nequipment over uneven terrain, and on occasion, through dense underbrush. Occasionally must lift\nheavy objects such as manhole covers and catch basin rims (with tools) weighing up to\napproximately 100 lbs. Employees are required to use a full range of appropriate safety equipment\nand follow standard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of college level study in surveying technology or related courses.\nOR\n\u2212 A minimum of one year of experience in land or construction surveying.\n\u2212 Current college students preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check, and local background check.\n\u2212 Valid Washington State drivers\u2019 license and good driving record. A three-year driving\nabstract must be submitted prior to hire.\nPREPARED BY: M. Gossett REVIEWED BY: Mike Wilson\nA. Mooers Asst. Director of\nE. Weinberg Public Works Engineering\n1/25"}
{"Department": "Information Technology Services", "Job Title Sort": "Systems Process Analyst", "Job Title": "Systems Process Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITSystemsProcessAnalyst.jd.pdf", "SharePoint List ID": "71", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITSystemsProcessAnalyst.jd.pdf", "pdf_file": "ITSystemsProcessAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Systems Process Analyst UNION:231\nSG:7\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nPerforms technical evaluation, installation, integration, maintenance, and support for complex business\napplications software including enterprise and departmental software applications. Provides leadership\nand consultation for assigned application systems,focusing on business efficiency and system integrity\nwith respect to the use of technology to effectively meet business requirements. Concentrates efforts\non core business systems such as the City\u2019s Financial, Payment Processing, Permitting, and/or Billing\nsystems; provides support for other applications systems as assigned.\nDelivers excellent customer service to system owners and users. Responsible for availability, security,\nintegrity, performance, and support of assigned systems. Performs change management tracking and\nmonitors logs for application systems and technology. Works closely with technology stakeholders to\nset the strategic vision for application process improvements. Develops and maintains documentation\nand procedures for assigned technology. Develops strategic plans and budget recommendations.\nPurchases and administers application software licensing. Will provide backup support for other\nSystems Analysts. Serves as project manager or provides technical leadership as assigned for complex\nsoftware projects.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Information Technology Applications Manager. Works under general\nsupervision and the guidance of City and Departmental policies, procedures and guidelines. Handles\nemergencies as directed by the Applications Manager, Network Administrator, or Information\nTechnology Services Director. May supervise lower level staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides second tier application support for day-to-day operation of key business systems.\nPerforms problem resolution, administration, testing, coordination, configuration, change\nmanagement, and maintenance of the assigned systems. Develops a detailed understanding\nof business processes supported by systems. May be responsible for management of vendor\nrelationship and support. Develops and recommends budget requests. Assignments will\ninclude several widely distributed core City or Departmental business applications. Ensures\nthe reliability and performance of applications.\n2. Provides project management and/or technical leadership as assigned for complex software\nsystem projects. Organizes and chairs meetings; works with sponsors and stakeholders to\ngather project requirements, identify goals, develop project plans, and other project\ndocuments; develops project budget requirements; provides communications; manages\nIT Systems Process Analyst (1)\nselection processes; manages the execution of the project; ensures creation of system\ndocumentation; and coordinates with staff and vendors to resolve project issues.\n3. Provides professional, detailed consultation, training, technical support, and troubleshooting\nfor key City software applications. Analyzes and understands business systems, current\npractices, and challenges. Evaluates procedures, identifies best practices, and recommends\nchanges. Works with system stakeholders and IT leadership to develop application work\nplans, identify priorities, and establish timelines and goals. Provides instruction on procedures\nand use of software. Analyzes problems and recommends courses of action for both\nimmediate and long term resolution. Provides coordination of services with Information\nTechnology Services Department (ITSD) personnel and system vendors.\n4. Maintains systems based on best practices or as directed by ITSD policies and procedures,\nbest practices, and consistent with regulatory requirements.\n5. Provides application support services such as report development, security administration,\nupgrade or fix specifications, written and oral communications and training to end users.\nPrepares and maintains supplemental documentation for key City software applications for\nboth application users and IT technical staff. Performs installation of software upgrades and\nfixes. Develops, maintains, and troubleshoots system integrations and interfaces with other\nsystems.\n6. Develops system selection documents including requests for information (RFI's) and requests\nfor proposals (RFP's). Contributes to the development of agreements including contracts for\nvendor services, system maintenance, and software licensing. Ensures that all documents\nadhere to City and ITSD standards. Manages system bid selection processes. Assures that\nbid proposals are properly processed to ensure that all requirements are met or exceeded,\ntechnical standards are met, services are defined and adequate, costs are defined and\nacceptable, references are acceptable, demonstrations are successful, and all other selection\nprocess requirements are met.\n7. Assists City employees with problems experienced with office automation tools, database\nsystems, desktop publishing, and other software programs in use by the City. Works with\nother technical personnel to resolve problems or provide coordinated technical services for\ndepartments.\n8. Ensures data integrity, backup of systems and effective system recovery procedures for\nassigned applications.\n9. Provides backup to other systems analysts for their assigned applications and technology.\n10. Stays current with developments and changes in systems technology. Reviews and tests new\nsystems and technologies for potential use by City departments.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May supervise lower level staff as assigned.\nIT Systems Process Analyst (2)\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nAPPLICATION SUPPORT/SYSTEMS ANALYSIS\nKnowledge of:\n\u2212 Extensive knowledge of principles and techniques of analysis, design, development, and\nimplementation of complex computer and communications systems in a complex network\nenvironment.\n\u2212 Extensive knowledge of Microsoft SQL Server databases\n\u2212 Extensive knowledge in the use of technology tools for integration development, administration,\ndata analysis and manipulation, security, and analysis of programming objects.\n\u2212 Thorough knowledge of complex software application environments including multi-tier systems;\nhosted and remote services; web based; and client/server technologies.\n\u2212 Strong knowledge of the concepts involved in the operation of computers; mobile devices; and\nperipherals; data communications and local area networks in a complex network environment.\n\u2212 Thorough knowledge of regulatory standards including PCIDSS, HIPAA, and CJIS.\n\u2212 Thorough knowledge of problem-solving techniques and best practices for technology.\n\u2212 Thorough understanding of the ITIL (Information Technology Information Library).\n\u2212 Familiarity with fundamental core business processes.\nSkills in:\n\u2212 Excellent skills in planning, organization, and time management.\n\u2212 Excellent communication skills with all levels of staff, vendors, and customers.\n\u2212 Excellent problem-solving skills, evaluation of past practices, and willingness and ability to think\ncreatively and strategically.\n\u2212 Excellent attention to detail.\n\u2212 Strong leadership and commitment to improvement.\n\u2212 Skilled in testing processes and change management coordination for complex system\nenvironments.\nAbility to:\n\u2212 Excellent ability to provide high quality technical support services and consultation.\n\u2212 Excellent ability to develop comprehensive business and technical knowledge of key City\nbusiness software application packages supported by the ITSD.\n\u2212 Excellent ability to troubleshoot issues and analyze information to identify and resolve problems.\n\u2212 Strong ability to clearly communicate at all levels of the organization.\n\u2212 Strong ability to think strategically and see the big picture.\n\u2212 Strong abilities to ensure data integrity, reliability, currency, accuracy, efficiency, and security.\n\u2212 Read, comprehend and apply knowledge from documentation and internet resources.\nPROJECT MANAGEMENT AND GENERAL\nKnowledge of:\n\u2212 Strong knowledge of the principles and practices of project management and contract\nadministration.\n\u2212 Strong knowledge of contractual negotiations and agreements.\n\u2212 Strong knowledge of current technology tools to perform assigned duties.\n\u2212 Change management practices for application systems.\n\u2212 General accounting principles and common business processes that typically utilize application\nsystems.\n\u2212 Business process improvement standard techniques.\nIT Systems Process Analyst (3)\nSkills in:\n\u2212 Excellent project management and leadership skills.\n\u2212 Excellent written and oral communication skills.\n\u2212 Excellent interpersonal skills.\nAbility to:\n\u2212 Excellent ability to manage and complete work assignments based on priorities.\n\u2212 Excellent ability to learn, interpret, and comply with legal, contractual, and regulatory\nrequirements as they apply to systems and the business processes they support.\n\u2212 Lead system application projects, including vendor management.\n\u2212 Supervise, organize, oversee, coordinate, and evaluate the work of assigned staff.\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures\n\u2212 Understand City and departmental policies and procedures and the functions of City\ndepartments, standard City office operations and interdepartmental working relationships.\n\u2212 Work independently with minimal supervision.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation. Work\nenvironment includes a customary range of noise and other distractions with low everyday risks\nworking around standard office equipment. Work requires frequent visits to customer worksites. This is\na sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems management, business computer\nprogramming, or related field required.\n\u2212 Technical:\n\u2212 Four (4) years of progressively responsible experience in the analysis, design,\nimplementation, and support of complex core business applications required.\n\u2212 Experience in a leadership role in software acquisition project(s) and systems\nupgrade project(s) required.\n\u2212 Four (4) years experience supporting applications that use either Oracle or MS\nSQL Server relational database management software required. Experience with MS SQL\nServer strongly preferred.\n\u2212 Experience providing such work in a governmental setting preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to perform the essential functions of the job will be considered.\nIT Systems Process Analyst (4)\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\nPositions with access to the Criminal Justice Information System will also require fingerprinting\nand are subject to re-check every five years.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nPREPARED BY: S. Mahaffey REVIEWED BY:\nP. Lord Marty Mulholland\nF. Anderson Director, Information Technology\n12/93 Services Department\nREVISED BY: L. Hill\nS. Elsner\nP. Lord\n2/03\nM. Mulholland\nL. Hill\nS. Elsner\n9/05\nS. Elsner\n7/14\nLorna McGowan-Smith\nScott Elsner\n12/18\nIT Systems Process Analyst (5)"}
{"Department": "Information Technology Services", "Job Title Sort": "Service Desk Supervisor", "Job Title": "Service Desk Supervisor", "Classification": "N/A", "Bargaining Unit": "Union: 231", "Published File Name": "ITTechnicalSvcsHelpDeskSupervisor.jd.pdf", "SharePoint List ID": "606", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/ITTechnicalSvcsHelpDeskSupervisor.jd.pdf", "pdf_file": "ITTechnicalSvcsHelpDeskSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: IT Technical Services Help Desk Supervisor UNION: 231\nSG: 6\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4/SOC:TE/15-1232\nJOB SUMMARY:\nThe IT Help Desk Supervisor supervises the staff assigned to the IT Help Desk functions within the\nInformation Technology Services Department (ITSD). The position is responsible for ensuring the timely\ndelivery of technology assistance and high-quality customer service by (ITSD).\nUnder the direction of the IT Technical Services Manager defines, implements, and audits service\nstandards and best practices across all ITSD divisions regarding IT service management (ITSM),\ntechnical documentation, knowledge management, and the delivery of technical training. Serves as the\nprimary administrator and developer of the City's ITSM applications. Maintains and applies knowledge\nof industry best practices for IT service delivery. Maintains a thorough understanding of the ITSD\u2019s\nstrategic vision as it supports the technology needs of the city.\nCultivates relationships with other IT staff and City stakeholders to ensure the ITSD meets the needs of\nthe organization while constantly evolving and improving. Assists in establishing customer-oriented\nservice goals and ensuring service delivery.\nSUPERVISORY RELATIONSHIP:\nReports to the Information Technology Technical Services Manager. Works under general supervision\nand the guidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. Supervises Technical Services staff including Help Desk Technicians,\nTechnical Support & Training Specialists and Technical Support & Applications Specialists. May\nprovide technical guidance and day-to-day direction to lower- level staff, volunteers, interns and work\nstudy students.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises the employees of the IT Help Desk and manages the daily operations of the Help\nDesk functions of the Information Services Technology Department.\n2. Directs, coordinates and reviews work for the IT Help Desk staff. Effectively hires, supervises,\ncounsels, trains, and evaluates assigned staff by reviewing work and providing work direction\nand guidance to assigned staff. Conducts performance evaluations, coaches and counsels\nemployees and initiates and implements corrective action.\n3. Coordinates communications, prioritization, and delivery of support to City departments and\nstaff at the direction of the Technical Services Manager. Ensures that Information Technology\nDepartment staff adhere to customer service best practices and updates and maintains\ndocumentation and training aids. Researches best practices and elicits customer feedback for\nimplementation of continuous process improvement.\n4. Maintains a thorough understanding of the strategic vision for the IT Help Desk as it supports\nthe technology needs of the City. Sets the long-term direction of the team and balances/plans\nthe short-term actions of the team.\n5. Develops standard operating processes and procedures for the delivery of services. Manages\nthe processing of incoming requests to the Help Desk via telephone, e-mail or web to ensure\ncourteous, timely, and effective resolution of end user issues. Ensures that all processes and\nprocedures used by the Information Technology Services Department are thoroughly\ndocumented, consistently audited, and regularly improved.\n6. Monitors the progress of and ensures the satisfactory resolution of all contacts with the IT Help\nDesk. Maintains reports and metrics for tracking help desk performance and customer\nsatisfaction.\n7. Maintains current knowledge and understanding of the business needs of each City\nDepartment. Meets regularly with stakeholders to ensure customer needs are met. Establishes\nand administers Help Desk Service Level Agreements (SLAs) to establish problem resolution\nexpectations and timeframes.\n8. Identifies and assists with the development of technical training for City employees.\nADDITIONAL WORK PERFORMED:\n9. Serves as backup to technical staff to ensure the continuity of all services and support across\nsystems and applications.\n10. Performs other related work of a similar nature or level in the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The principles and procedures related to IT Service Management (ITSM) using industry\nstandard frameworks such as the Information Technology Infrastructure Library (ITIL).\n\u2212 Comprehensive and current client technology support including Windows-based computers,\niOS-based tablet computers and smart phones, printers, wireless technologies including Virtual\nPrivate Networks (VPN); industry standard methodologies for deploying hardware and software\nin a multi-site enterprise environment.\n\u2212 Comprehensive and current Microsoft technologies including Windows Server, Active Directory,\nSystems Center, Azure, Office 365, PowerShell, and Group Policy.\nAbility to:\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents and develop compliance programs as\nneeded.\n\u2212 Understand and adhere to City and Department policies and procedures, including work\nprocesses and labor contract provisions for the workgroup.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n\u2212 Maintain technology skills and knowledge in a rapidly changing environment; including\ncomplexity generated by increased compliance and security requirements including ability to\nproactively monitor Microsoft cloud-based and on-premises enterprise architecture, products,\nand services.\n\u2212 Interpret and manage software licensing documents, related budgets, systems usage, and asset\ntracking.\nMANAGEMENT/SUPERVISORY\nSkill in:\n\u2212 Strong leadership skills such as interpersonal sensitivity, adaptability, flexibility, and reasoning\nskills.\n\u2212 Strong supervisory skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\nAbility to:\n\u2212 Motivate and encourage staff, build teamwork, and foster a results-oriented environment.\n\u2212 Establish and maintain effective working relationships with other employees, City officials, and\nrepresentatives of other government agencies\nCOMMUNICATIONS\nSkill in:\n\u2212 Strong verbal communication skills, including the ability to be influential and persuasive with\nstakeholders and peers.\n\u2212 Strong written communication skills for composing documentation, preparing reports, and\ncorresponding with City employees and vendors.\nOTHER\nAbility to:\n\u2212 Manage project budgets and staff resources.\n\u2212 Work on several projects concurrently.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physically perform the essential functions of the job including:\n\u2212 Operate a computer keyboard;\n\u2212 Move and transport up to 25 pounds;\n\u2212 Communicate and exchange information in person or by devices\n\u2212 Detect, diagnose and resolve technical problems with computer displays and proper\noperation of computers and software;\n\u2212 Detect and evaluate sound quality and distinguish tones.\nSkill in:\n\u2212 Excellent organization, time management, problem solving, technical troubleshooting, and\nplanning skills.\nWORKING ENVIRONMENT:\nThe work performed is primarily in an office setting at a computer workstation with long periods of\nsitting or standing. The work environment includes a normal range of noise and other distractions with\nlow everyday risks working around standard office equipment. Frequent visits to customer worksites\nrequired. Work requires providing on-call support at all hours including evenings and weekends. Some\ntravel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, or related field and:\n\u2212 Five (5) years of progressively responsible experience supporting, implementing, and providing\ndirect technical services in a business, municipal, or other governmental environment.\n\u2212 Two years of supervisory experience or performance as a lead for relevant workgroups and or\nprojects.\nOR\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing criminal convictions check, background Investigation and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for emergencies or when special circumstances require.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\nPREPARED BY: D. Smith REVIEWED BY: D. Burdick, ITSD Director\n09/22\nREVISED BY: D. Smith\n07/23\nM. Barrett\n07/23"}
{"Department": "Information Technology Services", "Job Title Sort": "Technical Services Manager", "Job Title": "Technical Services Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "ITTechnicalSvcsManager.jd.pdf", "SharePoint List ID": "72", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/ITTechnicalSvcsManager.jd.pdf", "pdf_file": "ITTechnicalSvcsManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Technical Services Manager E-Team\nSG:E2-11\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4CODE:TE\nJOB SUMMARY:\nManages the Technical Services Division of the Information Technology Services Department; as well\nas system management responsibility for enterprise services and systems. Technical Support Division\nservices involve help desk, computer provisioning, equipment deployment and management and client\nsoftware testing and management in support of department operations citywide. Enterprise services\ninclude primary responsibility for Active Directory and e-mail administration including integration with\ninternal and cloud-based systems. Responsible for license management, software testing, software\ndeployment, configuration standards, documentation, and security oversight for end user and assigned\nenterprise systems. Prepares complex budget recommendations and serves as purchaser, licensing\nexpert and record-keeper for end user assets and software.\nResearches technology solutions; makes budget recommendations related to City-wide technology\ndelivery. Incumbent also provides direct customer support including troubleshooting, diagnosing and\nresolving problems with client systems and with enterprise systems. Provides technical lead services\non major projects, either directly or by supervising assigned staff. Assists the Director in developing and\nmaintaining programs to ensure City compliance with internal policies, security best practices, and\nregulatory standards, such as the Health Insurance Portability and Accountability Act (HIPAA),\nPayment Card Industry (PCI), Criminal Justice Information Systems (CJIS).\nSUPERVISORY RELATIONSHIP:\nReports to Information Technology Services Director. Work is performed under general guidance and\ndirection according to City and Department policies and procedures as well as technical standards and\nbest practices. Supervises technical services division staff. Provides oversight and assistance to\nsystems and technical staff in other departments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Directs, coordinates, and reviews work for the Technical Services Division, which provides\nfrontline technical support and services to City departments, including operation of a Service\nDesk. Coordinates communications and project work with staff in all departments and at all\nlevels of the organization. Ensures technical staff support and configuration documentation is\nmaintained. Administers and monitors help desk system and operation.\n2. Provides a leading role in research, development, planning, implementation, and\ncommunications related to enterprise management and client systems. Chairs technology\nresource team meetings and provides technical documentation related to technical standards.\nITTechnicalSvcsManager.jd.docx\nTechnical Services Manager Page 2\nDevelops, effectively recommends, and coordinates budget estimates related to technical\nprojects; oversees budgets during project implementation.\n3. Provides systems management, security management, and primary administrative responsibility\nfor core enterprise technology and configuration including Active Directory and Azure Active\nDirectory, Exchange Online e-mail, Group Policy, and System Center Configuration Manager\n(SCCM). Utilizes a wide variety of technical tools and development tools to ensure accurate\ndirectory synchronization, ensure proper mail flows/operations, and to comply with security and\nstandards requirements.\n4. Responsible for budget preparation and monitoring, license management, and fixed asset\nmanagement for the following programs: computer infrastructure inventory and replacement,\nMicrosoft products purchased and installed citywide, and for other client-installed products.\nPrimary purchaser of computer equipment and accessories for the City.\n5. Assesses information system needs of the City in cooperation with Information Technology\nDirector and other I.T. Managers to meet the needs of City departments. Collaborates\nextensively with Network Operations and Applications staff. Provides technical advice, technical\nleadership, and recommendations related to technology for personnel City-wide; resolves\nproblems through internal resources or through communication with vendor technical support\nstaff.\n6. Communicates with City staff at all levels of the organization to improve employee awareness of\nkey technology issues, improve technology-related budget planning, ensure adherence to\nsecurity and compliance standards, and increase customer satisfaction.\n7. Effectively hires, supervises, counsels, trains, and evaluates assigned staff by reviewing work\nand providing work direction and guidance to assigned staff; conducts performance evaluations;\ninitiates and implements disciplinary action as appropriate; provides project and technical\nleadership; communicates issues, objectives, status and makes recommendations to the\nDirector.\n8. Performs direct support, training, and/or problem resolution for end-user clients at all levels\nwithin the organization, and supporting a wide variety of enterprise services and systems, and\ndesktop and mobile client solutions.\n9. Develops and implements hardware, software and equipment standards and procedures.\nDevelops and recommends policies and makes recommendations for computer security,\ndesktop software, and operating system standards, and other technical systems related to the\nday-to-day operation of the City\u2019s networks, computers, or phones.\n10. Maintains current knowledge of trends and developments in the information technology field.\nResearches and evaluates the use of new applications/technology/standards and equipment.\nAssists the Information Technology Services Director in planning for future acquisitions and\nupgrades to systems, equipment and software.\nADDITIONAL WORK PERFORMED:\n1. Serves as backup to line staff and to the Information Technology Services Director to ensure the\ncontinuity of all services and support across systems and applications. Provides training and\ntechnical documentation to Network Operations staff regarding enterprise system issues,\nintegration, and management.\nITTechnicalSvcsManager.jd.docx\nTechnical Services Manager Page 3\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nKnowledge of:\n\u2212 Comprehensive and up-to-date knowledge of principles and procedures related to providing\ntechnical support services in a customer-oriented environment.\n\u2212 Comprehensive and up-to-date knowledge of and skill in utilizing Microsoft technologies\nincluding Windows Server, Active Directory, Systems Center, Azure, Office 365, PowerShell,\nand Group Policy.\n\u2212 Comprehensive and up-to-date knowledge of client technology support including Windows-\nbased computers, tablet computers, smart phones, printers, wireless technologies including\nVPNs; industry standard methods for deploying hardware and software in a complex multi-site\nenterprise environment.\n\u2212 Considerable knowledge of information systems architecture; ability to optimize information\naccess and integrity of systems\nAbility to:\n\u2212 Strong ability to use wide variety of rapidly evolving system development and scripting tools\nincluding the ability to leverage vendor APIs; special emphasis is placed on knowledge and use\nof .NET family of languages (C#, XSL, PowerShell), WMI, VBS, T-SQL, Graph APIs.\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents; and to develop compliance programs as\nneeded\n- Maintain technology skills and knowledge in a rapidly-changing environment; including\ncomplexity generated by increased compliance and security requirements, and including ability\nto proactively monitor Microsoft cloud-based and on-premises enterprise architecture, products,\nand services\nMANAGEMENT/SUPERVISORY\nKnowledge of:\n\u2212 Strong knowledge of the principles and practices of leading, supervising, and training teams.\n\u2212 Strong knowledge of project management including budget development and monitoring.\n\u2212 City and department policies and procedures including work processes and labor contract\nprovisions for the workgroup.\nSkills in:\n\u2212 Strong leadership qualities such as interpersonal sensitivity, adaptability, flexibility, and\nreasoning skills\n\u2212 Good supervisory skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\nAbility to:\n\u2212 Expert ability to interpret and manage software licensing documents, related budgets, systems\nusage, and asset tracking\n\u2212 Strong ability to manage project budgets and staff resources\n\u2212 Motivate and encourage staff, build teamwork, and foster a results oriented environment.\nITTechnicalSvcsManager.jd.docx\nTechnical Services Manager Page 4\nCOMMUNICATIONS\nSkills in:\n\u2212 Strong written communication skills for composing documentation, preparing reports, and\ncorresponding with City employees and vendors.\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the general public.\nOTHER\nAbility to:\n\u2212 Establish and maintain effective working relationships with other employees, City officials, and\nrepresentatives of other government agencies.\n\u2212 Work on several projects concurrently along with excellent organization, time management,\nproblem solving, technical troubleshooting, and planning skills.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 Ability to lift and carry up to 25 pounds;\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Near distance visual acuity to diagnose and resolve technical problems with computer\ndisplays and to assure proper operation of computers and software;\n\u2212 Ability to sit or stand for long periods of time.\nWORKING ENVIRONMENT:\nThe work is generally performed in an office environment with frequent visits to customer worksites.\nWorks extensively at a computer work station. Works with a variety of hand tools and computer\ndiagnostic equipment to identify, repair and solve problems.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field.\n\u2212 Six years of progressively responsible experience supporting, implementing, and providing\ndirect technical services in a complex network environment.\n\u2212 Two years of supervisory experience overseeing technical services in a complex enterprise\nsetting\n\u2212 Two years of experience administering three or more of the following in a complex network\nenvironment: Active Directory, MS Exchange, Systems Center Configuration Manger, Windows\nDeployment Services\n\u2212 Two years of experience developing integrations with Active Directory strongly preferred\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nITTechnicalSvcsManager.jd.docx\nTechnical Services Manager Page 5\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background check and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\nPREPARED BY: L. Hill REVIEWED BY:\nM. Mulholland Marty Mulholland\n6/05 ITSD Director\nREVISED BY: D. Smith\nM. Mulholland\nA. Sullivan\n7/15\nITTechnicalSvcsManager.jd.docx"}
{"Department": "Information Technology Services", "Job Title Sort": "Technical Services Operations Supervisor", "Job Title": "Technical Services Operations Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITTechnicalSvcsOperationsSupervisor.jd.pdf", "SharePoint List ID": "612", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITTechnicalSvcsOperationsSupervisor.jd.pdf", "pdf_file": "ITTechnicalSvcsOperationsSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB TITLE: Technical Services Operations Supervisor UNION: 231\nSG: 7\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4/SOC:TE/15-1244\nJOB SUMMARY:\nSupervises the Technical Services Operations Group within the Technical Services Division of ITSD\nresponsible for systems implementation, administration and management of core enterprise services\nand applications. Responsibilities include the management of the City\u2019s Microsoft Active Directory,\nAzure Cloud Services (including Microsoft 365), Public Library network server and application\ninfrastructure, mobile devices (e.g., smartphones/tablets), as well as technical knowledge management\nand training.\nDirectly supervises system administrators, analysts, coordinators, and specialists responsible for the\ndelivery of technology services. Implements configuration standards, ensures service continuity,\napplies and audits security policies. Creates enterprise system documentation, prepares budget\nrecommendations, and serves as purchaser, licensing expert and record-keeper for end user assets\nand software.\nSUPERVISORY RELATIONSHIP:\nReports to the Information Technology Technical Services Manager. Works under general supervision\nand the guidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. Work is periodically reviewed to verify compliance with policies, procedures,\nand standards. May take work direction from Information Technology Services Director and other senior\nstaff. May provide technical guidance and day-to-day direction to lower- level staff, volunteers, interns\nand work study students. Supervises assigned technical services staff and provides assistance to\nsystems and technical staff in other departments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Directs, coordinates and reviews work for the Technical Services Operations Group, which\nprovides enterprise-level technical system implementation and administration. Effectively hires,\nsupervises, counsels, trains, and evaluates assigned staff by reviewing work and providing work\ndirection and guidance to assigned staff. Conducts performance evaluations; initiates and\nimplements corrective action as appropriate; provides project and technical leadership, and\ncommunicates issues, objectives, status and makes recommendations to the Director.\n2. Provides systems management, security management, and primary administrative responsibility\nfor core enterprise technology and configuration including Active Directory and Azure Active\nDirectory, Exchange Online e-mail, Group Policy, and Microsoft Endpoint Configuration\nManager. Utilizes a wide variety of technical tools and development tools to ensure accurate\ndirectory synchronization, ensure proper mail flows/operations, and to comply with security and\nstandards requirements. Communicates with City staff at all levels of the organization to\nimprove employee awareness of key technology issues, improve technology-related budget\nplanning, ensure adherence to security and compliance standards, and increase customer\nsatisfaction. Ensures documentation and training resources are maintained and kept up-to-date.\nITTechnicalSvcsOperationsSupervisor.jd.docx\nTechnical Services Supervisor Page 2\n3. Assesses information system needs of the City and researches solutions under the direction of\nthe Technical Services Manager and Information Technology Director to meet the needs of City\ndepartments. Collaborates extensively with Service Desk, Network Operations, and\nApplications staff. Provides technical advice, technical leadership, and recommendations\nrelated to technology for personnel City-wide; resolves problems through internal resources or\nthrough communication with vendor technical support staff. Provides direct customer support\nincluding troubleshooting, diagnosing and resolving problems with client and enterprise\nsystems.\n4. Provides a leading role in research, development, planning, implementation, and\ncommunications related to enterprise management and client systems. Provides technical lead\nservices on major projects, either directly or by supervising assigned staff and technical\ndocumentation related to technical standards. Develops, recommends, and coordinates budget\nestimates related to technical projects and oversees budgets during project implementation.\n5. Assists the Technical Services Manager with the implementation of hardware, software and\nequipment standards and procedures. Recommends policies for enterprise services,\ncybersecurity, client software, operating system standards, and other technical systems related\nto the day-to-day operation of the City\u2019s networks, computers, or phones. Responsible for\nbudget preparation and monitoring, license management, and fixed asset management for the\nfollowing programs: computer infrastructure inventory and replacement, Microsoft products\npurchased and installed citywide, and for other client-installed products. Primary asset manager\nof desktop/mobile computer equipment and accessories for the City.\n6. Assists the Director and Technical Services Manager in developing and maintaining programs\nto ensure City compliance with internal policies, security best practices, and regulatory\nstandards, such as the Health Insurance Portability and Accountability Act (HIPAA), Payment\nCard Industry (PCI), Criminal Justice Information Systems (CJIS).\n7. Maintains current knowledge of trends and developments in the information technology field.\nResearches and evaluates the use of new applications/technology/standards and equipment.\nAssists the Technical Services Manager and Information Technology Services Director in\nplanning for future acquisitions and upgrades to systems, equipment and software.\n8. Performs direct support, training, and/or problem resolution for end-user clients at all levels\nwithin the organization, and supporting a wide variety of enterprise services and systems, and\ndesktop and mobile client solutions.\nADDITIONAL WORK PERFORMED:\n1. Serves as backup to the Technical Services Manager and line staff to ensure the continuity of\nall services and support functions across systems and applications. Provides training and\ntechnical documentation to Network Operations staff regarding enterprise system issues,\nintegration, and management.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTECHNICAL\nITTechnicalSvcsOperationsSupervisor.jd.docx\nTechnical Services Supervisor Page 3\nKnowledge of:\n\u2212 Comprehensive and current knowledge of principles and procedures related to providing\ntechnical support services in a customer-oriented environment.\n\u2212 Comprehensive and current knowledge of and skill in utilizing Microsoft technologies including\nWindows Server, Active Directory, Systems Center, Azure, Microsoft 365, PowerShell, and\nGroup Policy.\n\u2212 Comprehensive and current knowledge of client technology support including Windows-based\ncomputers, tablet computers, smart phones, printers, wireless technologies including Virtual\nPrivate Networks (VPN); industry standard methods for deploying hardware and software in a\ncomplex multi-site enterprise environment.\n\u2212 Considerable knowledge of information systems architecture; ability to optimize information\naccess and integrity of systems\nAbility to:\n\u2212 Strong ability to use a wide variety of rapidly evolving system development and scripting tools\nincluding the ability to leverage vendor Application Program Interfaces (APIs); special emphasis\nis placed on knowledge and use of NET family of languages (C#, XSL, PowerShell), WMI, VBS,\nT-SQL, and Graph APIs. .\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and training documents; and to develop compliance programs as\nneeded.\n- Maintain technology skills and knowledge in a rapidly-changing environment; including\ncomplexity generated by increased compliance and security requirements, and including ability\nto proactively monitor Microsoft cloud-based and on-premises enterprise architecture, products,\nand services.\nMANAGEMENT/SUPERVISORY:\nKnowledge of:\n\u2212 Strong knowledge of the principles and practices of leading, supervising, and training teams.\n\u2212 Strong knowledge of project management including budget development and monitoring.\n\u2212 City and Department policies and procedures including work processes and labor contract\nprovisions for the workgroup.\nSkill in:\n\u2212 Strong leadership skills such as interpersonal sensitivity, adaptability, flexibility, and reasoning\nskills.\n\u2212 Good supervisory skills including the ability to plan and organize the work of others, and train\nemployees in work processes and techniques.\nAbility to:\n\u2212 Expert ability to interpret and manage software licensing documents, related budgets, systems\nusage, and asset tracking.\n\u2212 Strong ability to manage project budgets and staff resources.\n\u2212 Motivate and encourage staff, build teamwork, and foster a results-oriented environment.\nCOMMUNICATIONS:\nSkill in:\n\u2212 Strong written communication skills for composing documentation, preparing reports, and\ncorresponding with City employees and vendors.\nITTechnicalSvcsOperationsSupervisor.jd.docx\nTechnical Services Supervisor Page 4\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers, supervisors,\nmanagers, other City employees, and the general public.\nOTHER:\nAbility to:\n\u2212 Establish and maintain effective working relationships with other employees, City officials, and\nrepresentatives of other government agencies.\n\u2212 Work on several projects concurrently along with excellent organization, time management,\nproblem solving, technical troubleshooting, and planning skills.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed, discussed,\nor observed while working with City staff.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the job including:\no Operate a computer keyboard;\no Move and transport up to 25 pounds;\no Communicate and exchange information in person or by devices\no Detect, diagnose and resolve technical problems with computer displays and proper\noperation of computers and software;\n\u2212 Detect and evaluate sound quality and distinguish tones\nWORKING ENVIRONMENT:\nThe work performed is primarily in an office setting at a computer workstation with long periods of\nsitting or standing. The work environment includes a normal range of noise and other distractions with\nlow everyday risks working around standard office equipment. Frequent visits to customer worksites\nrequired. Work requires providing on-call support at all hours including evenings and weekends. Some\ntravel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, business computer\nprogramming, mathematics, or related field.\n\u2212 Five (5) years of progressively responsible experience supporting, implementing, and providing\ndirect technical services in a complex network environment.\n\u2212 Two years of supervisory experience overseeing technical services in an enterprise setting or\nperformance as a lead for relevant workgroups and or projects. Public sector experience\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nPLUS\n\u2212 Two years of experience administering three or more of the following in a complex Microsoft-\nbased network environment: Active Directory, Azure, Configuration Manager (or Intune),\nExchange. Two years of experience developing integrations with Active Directory via\nPowerShell strongly preferred\nNECESSARY SPECIAL REQUIREMENTS:\nITTechnicalSvcsOperationsSupervisor.jd.docx\nTechnical Services Supervisor Page 5\n\u2212 Employment contingent upon passing criminal convictions check, background Investigation and\nfingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year\ndriving abstract prior to hire.\n\u2212 Willingness and ability to work extra hours or change hours as needed and to respond to\nevening and weekend callouts for emergencies or when special circumstances require.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is required.\nPREPARED BY: D. Smith REVIEWED BY: D. Burdick, ITSD Director\n07/23\nM. Barrett\n07/23\nITTechnicalSvcsOperationsSupervisor.jd.docx"}
{"Department": "Public Works", "Job Title Sort": "Technical Supervisor - Water Quality", "Job Title": "Technical Supervisor - Water Quality", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWTechSuperWtrQlty.jd.pdf", "SharePoint List ID": "319", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/PWTechSuperWtrQlty.jd.pdf", "pdf_file": "PWTechSuperWtrQlty.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Technical Supervisor \u2013 Water Quality UNION:231\nSG:7\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for supervision of the water and waste treatment plant\u2019s state accredited laboratories.\nUnder general supervision, coordinates and administers the regulatory monitoring and testing\nprograms for the City's potable water, incinerator emissions, wastewater, industrial pretreatment,\nand stormwater permit at the treatment plant to assist the Chief Operator Water Treatment and the\nOperations Supervisor Wastewater Treatment in maintaining regulatory compliance. Compiles data\nand documents to complete reports and fulfill regulatory reporting requirements. Acts as project\nmanager for contracts. Conducts personnel functions. Responds to citizen inquiries and complaints\nregarding water issues.\nSUPERVISORY RELATIONSHIPS:\nReports to the Public Works Superintendent \u2013 Plants. Works under general supervision and in\naccordance with applicable City, state and federal regulations, policies, guidelines and standards.\nProvides technical support to the Chief Operator Water Treatment and the Operations Supervisor\nWastewater Treatment. Serves as a member of the plant operations management team. Plans\nwork and provides direct supervision to Water Quality Specialists and Laboratory Technicians.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, and directs the day-to-day operations of the water treatment and\nwastewater treatment plant labs. Maintains lab and works under the standards and\nrequirements of the Environmental Protection Agency, Department of Ecology, Department\nof Health, Northwest Clean Air Agency, and other pertinent federal, state and regional\nregulatory agencies. Performs laboratory tests, procedures and analyses.\n2. Develops and implements sampling and reporting procedures to assist the Chief Operator\nWater Treatment and the Operations Supervisor Wastewater Treatment in optimization of\nthe water and wastewater processes. Advises other City staff on similar methodology and\nmethods.\nTechnical Supervisor - Water Quality Page 2\n3. Responsible for assuring that the methods utilized by lab staff and results of the laboratory\ntests are preformed correctly. Reviews laboratory methods, procedures and quality control\nprograms. Institutes regulatory required procedural changes. Organizes proficiency testing\nrequired to maintain lab accreditation and assures laboratory practices align with federal\nand state agency requirements.\n4. Establishes timely flow and quality of work and assures adequate inventories of all\nnecessary supplies and materials.\n5. Directs laboratory personnel; determines priorities, assigns and distributes work, assists\nwith selection processes and makes hiring recommendations; trains personnel in\nprocedures and equipment; prepares performance evaluations; assures safe work\npractices are employed; approves leave requests, coaches and counsels.\n6. Supervises the operation and maintenance of laboratory and on-line water quality\ninstrumentation including particle counters, residual analyzers, solids meters, oxygen\nsensors, pH meters, turbidimeters, automatic samplers, continuous emission monitors, rain\ngauges, stream gauges, and all laboratory equipment. Reviews all procedures for analysis,\ncalibration and preventive maintenance of equipment. Responsible for assuring appropriate\nquality control for instrument operation and data management. Recommends\npurchase/repair/replacement of laboratory analysis equipment. Recommends equipment to\nassess water quality for on-line and field applications.\n7. Supervises laboratory monitoring and reporting programs for the water, wastewater, and\ndrainage systems. Responsible for assuring the laboratory methods and data management\npractices such as statistical analysis and data processes used by City and/or private\ncontractors are technically correct. Implements laboratory monitoring programs, reviews,\nevaluates and prepares reports to verify regulatory compliance or to summarize program\nfindings.\n8. Plans, coordinates and administers compliance activities. Schedules sampling, analysis,\nand data reporting for mandatory monitoring programs. Prepares, reviews and submits\nreports in accordance with local, state and federal regulatory requirements to maintain\ncompliance with City NPDES (National Pollutant Discharge Elimination System) permits for\nwastewater and stormwater, as well as with the Clean Air Act, the Clean Water Act, and the\nSafe Drinking Water Act.\n9. Assists in technical support of the Industrial Pretreatment Program. Trains and coordinates\nwith City staff to ensure the Industrial Pretreatment Ordinance is administered correctly\nthrough proper sampling, laboratory analysis, and data management. Works to support the\nIndustrial Pretreatment Program in the capacity of determining impacts to the treatment\nplant.\n10. Responds to citizen inquiries regarding concerns and/or information requests on drinking\nwater. Maintains knowledge on specific water quality problems such as tastes, odors,\ncloudy water.\nTechnical Supervisor - Water Quality Page 3\n11. Conducts tours, assists in development educational materials and participates in the public\ninformation programs for the public schools and the public.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. Acts as project manager and/or technical advisor for professional services contracts in such\nareas as incinerator emission inventories, audits of the continuous emission monitors,\nmonitoring on source water, and various mandates of the City\u2019s NPDES permits.\n3. Provides technical data for various entities, develops Requests for Qualifications and\nparticipates in consultant selection processes.\nPERFORMANCE REQUIREMENTS (knowledge, skills, and abilities):\nKnowledge of:\n\u2212 Technical sciences as they relate to water and wastewater treatment, as well as standard\nmethods, equipment, and quality control used in the analyses of water and wastewater.\n\u2212 Washington water and wastewater laboratory accreditation requirements and standards of\npractice.\n\u2212 Data assessment and management techniques including statistical analysis, laboratory\ndatabase and spreadsheet skills.\nSkill in:\n\u2212 Strong management skills including planning and organizing, problem solving/decision\nmaking, management control, time management, supervisory and interpersonal skills.\n\u2212 Strong oral and written communication skills. Ability to interact effectively with diverse\ngroups of people such as co-workers, subordinates, outside agencies; and to explain and\ndiffuse situations of conflict.\n\u2212 Analytical procedures and compilation of reliable, accurate data.\nAbility to:\n\u2212 Interpret, apply local, state and federal codes related to utility and water treatment\nenvironmental regulations and worker safety rules.\n\u2212 Competently perform the necessary procedures, analyses and microscopic examinations.\n\u2212 Understand and follow oral and written instructions.\n\u2212 Formulate, write, and implement policies and procedures.\n\u2212 Work independently and accomplish assigned results and goals.\n\u2212 Conduct research and interpret technical information and manuals.\n\u2212 Willingness and ability to accept \"on-call\" status for emergencies.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nTechnical Supervisor - Water Quality Page 4\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Visual acuity to read a typeset page;\n\u2212 Dexterity to manipulate a computer keyboard;\n\u2212 Adequate hearing for telephone communications;\n\u2212 Ability to sit and stand for long periods of time;\n\u2212 Frequent lifting up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed mostly in an office and laboratory environment. The laboratory is a moderate\nrisk environment, designed to optimize safe and efficient working conditions. However, hazards are\npresent when working with chemical agents, biological samples and laboratory testing equipment.\nEmployees are required to follow established safety procedures. The work also includes travel\nbetween facilities, work in an industrial treatment plant environment, field work, water quality\nchecks in homes and businesses, and attendance at public and professional meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s Degree in microbiology, biology, chemistry or equivalent degree with at least\none college level environmental microbiology laboratory course.\n\u2212 Two years of experience in water or wastewater-related plant lab operations required.\n\u2212 One year of advanced coursework in an environmental field requiring laboratory research\nand technical writing may be substituted for one year of experience.\n\u2212 Supervisory or lead worker experience preferred with responsibility for prioritizing/assigning\nwork, training and skills development of staff.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Certification or ability to meet the certification standards of Washington State in each the\nfollowing areas:\nWater Treatment Plant Operator I within two years of employment (Department of Health).\nWastewater Treatment Plant Operator I within two years of employment (Department of\nEcology).\n\u2212 Employment contingent upon passing a criminal convictions check and local background\ncheck.\n\u2212 Valid Washington State Driver\u2019s License and a good driving record. A three-year driving\nabstract must be submitted at the time of hire.\nTechnical Supervisor - Water Quality Page 5\nPREPARED BY: Bill McCourt REVIEWED BY:\n12/85\nREVISED BY: McCourt/Sellin Eric Johnston\n9/90 Asst Director of Public Works Operations\nHirsch/McCourt/Sellin\n10/94 Ted Carlson\nP. Wendling Director of Public Works Operations\nR. Johnson\nA. Sullivan\n1/19"}
{"Department": "Library", "Job Title Sort": "Teen And Web Services Librarian", "Job Title": "Teen And Web Services Librarian", "Classification": "Librarian II", "Bargaining Unit": "Union:114L", "Published File Name": "LITeenandWebSvcsLibrarian.jd.pdf", "SharePoint List ID": "152", "Salary Grade": "L-2", "pdf_url": "https://cob.org/wp-content/uploads/LITeenandWebSvcsLibrarian.jd.pdf", "pdf_file": "LITeenandWebSvcsLibrarian.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Teen And Web Services Librarian UNION:114L\nSG:L-2\nCLASSIFICATION: Librarian II CS:N\nFLSA:N\nDEPARTMENT: Library EEO4CODE:PR\nJOB SUMMARY:\nProvides reference, information, referral, and reader's advisory assistance to the public.; provides\nprogramming and library services to teens and young adults. Maintains the Library's public access\ncatalog and the Library\u2019s website. Shares collection development responsibilities with other librarians.\nSUPERVISORY RELATIONSHIP:\nReports to the Assistant Director. Works independently under the guidance of City and Library policies\nand procedures. Consults with staff as appropriate. May provide direction to other staff as necessary.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists and instructs the public in the use of Library collections.\n2. Answers questions by phone, email or in person ranging from quick fact-finding to in-depth\nresearch using a variety of resources.\n3. Works closely with Assistant Director in developing web content. Creates and maintains the\nLibrary websites.\n4. Manages the public access catalog. Works closely with Head of Technical Services in the\nmaintenance of the public access catalog. Reports public access catalog problems to the\nIntegrated Library System (ILS) vendor and assists in problem resolution.\n5. Develops and maintains assigned collection areas including those for Young Adults;\nrecommends related non-print titles.\n6. Develops, promotes, and oversees Teen Summer Reading Program, Teen Library Advisory\nCommittee and other Teen Programs.\n7. Works with schools and community organizations to promote reading and library use among\nteens and young adults.\n8. Develops and creates displays independently and in cooperation with Library staff and\ncommunity organizations to promote Library collections and the Library mission.\n9. Develops, promotes and maintains subscription database collection.\n10. Promotes Library services through active participation, involvement, and leadership in the\ncommunity, and in Library committees and projects.\nLITeenandWebSvcsLibrarian.jd.docLITeen&WebSvcsLibrarian.jd.doc\nTeen and Web Services Librarian Page 2\nADDITIONAL WORK PERFORMED:\n1. Designs, produces and evaluates community programs on the use of Library resources.\n2. Prepares bibliographies and instructional materials.\n3 Recommends and applies departmental policies and procedures.\n4. Performs other duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Current principles and practices of public library service including an in-depth knowledge of\nreference and information resources.\n- Current principles and practices of Young Adult Librarianship, including awareness and\nappreciation of current reading, viewing and listening interest of young adults.\n- And commitment to the mission, principles and \u2018best practices\u2019 in librarianship and customer\nservice.\n- Library collection development practices.\n- Issues and events relevant to the City of Bellingham and the geographical area of Whatcom\nCounty.\nAbility to:\n- Perform essential functions of the job.\n- Apply new knowledge and skills.\n- Be accurate, thorough and timely in the completion of work assignments.\n- Keep current with new trends, innovations, technologies, techniques and materials in the library\nprofession.\n- Acquire a working knowledge of local government and organizations and agencies that provide\nservices and information.\n- Learn and apply a working knowledge of Library operations, procedures and policies as well as\nrelevant City policies.\n- Work with a diverse population and handle different types of situations.\n- Train, coach and mentor others.\n- Work well with others.\n- Tolerate considerable ambiguity.\n- Create materials that promote the use of the Library, showcase its services, and convey\nnecessary information to the public and the media.\n- Demonstrate the Public Service Competencies of service orientation; results orientation; and,\nteamwork and cooperation.\nSkills in:\n- Written and oral communication.\n- Effective problem solving.\n- Public speaking.\n- Articulating, supporting and implementing the mission, goals, and policies of the Bellingham\nPublic Library.\n- The use of computer software for producing publications and brochures.\n- Basic web page scripting and design.\nLITeenandWebSvcsLibrarian.jd.docLITeen&WebSvcsLibrarian.jd.doc\nTeen and Web Services Librarian Page 3\nWORKING ENVIRONMENT:\nDuties are performed indoors with frequent interaction with co-workers and with the public. Work is\nperformed extensively at a computer work station with periods of prolonged sitting or standing. Station\nis often shared with other staff. Environment includes a normal range of noise and other distractions\nworking around specialized library equipment and standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- ALA accredited master\u2019s degree of library or information science.\n- Two years of professional library experience directly related to the job to be performed.\n- Public library experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Washington State certification as a librarian.\n- Must be willing to work various shifts depending upon the needs of the Library, including\nevenings and weekends. Must be able to adapt to schedule changes on short notice.\n- Must pass local police and Washington State adult/child abuse record check prior to hire.\nPREPARED BY: J. Lovchik REVIEWED BY:\nM. Sheplor Pamela Kiesner\nP. Kiesner Library Director\n11/06\nFORMERLY: PUBLIC SERVICES LIBRARIAN (4/05)\nLITeenandWebSvcsLibrarian.jd.docLITeen&WebSvcsLibrarian.jd.doc"}
{"Department": "Information Technology Services", "Job Title Sort": "Television Station Coordinator", "Job Title": "Television Station Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITTVStationCoordinator.jd.pdf", "SharePoint List ID": "76", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/ITTVStationCoordinator.jd.pdf", "pdf_file": "ITTVStationCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Television Station Coordinator UNION:231\nSG:5\nDEPARTMENT: Information Technology Services CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for all aspects of Bellingham\u2019s Government, Education, and Public Access Television\nChannel (BTV) including operational, planning, supervisory, and creative responsibilities under the\ndirection of the Director of Information Technology. Delivers professionally produced video\nprogramming which educates and informs the residents of Bellingham about City services, community\nevents and government functions. Provides technical leadership and research related to BTV\nengineering and audio video in the City Council Chambers.\nThe TV Station Coordinator creates television programing, plans future needs, coordinates work with\nothers, interprets policy, performs technical and franchise research, supervises staff and assigns\nresources. Communicates effectively with the Director of Information Technology and the Mayor\u2019s\nOffice on progress and potentially controversial matters which may have far reaching implications.\nSUPERVISORY RELATIONSHIP:\nThe TV Station Coordinator reports to the City\u2019s Director of Information Technology. Work is performed\nunder general supervision according to City and Department policies and procedures. Supervises the\nTV Station Assistant and other lower level staff as assigned. The TV Station Coordinator also works\nwith the Mayor\u2019s Office to ensure acceptable program content and messaging.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for operation, planning and oversight of Bellingham\u2019s Government, Education, and\nPublic Access Television Channel (BTV) under the direction of the Director of Information\nTechnology who sets overall objectives and available resources. Develops and recommends\nprojects and deadlines as well as plans equipment and resource needs. Assists with the\ndevelopment of the BTV budget; purchases and acquires outside programming for BTV.\nDevelops and maintains operating procedures and guidelines, system documentation, etc.\nAssures compliance with communications laws and standards.\n2. Supervises BTV staff; recommends hire, trains, provides work direction and guidance, evaluates\nperformance and recommends corrective action. Selects and oversees work performed by\ncontractors and consultants. Trains others to use equipment, to assist with station operations\nand coverage of community events.\n3. Prepares and schedules material for playback and livestreaming, including\nencoding/transcoding of media files, testing submitted materials for quality, and making\nappropriate adjustments to ensure quality broadcasts. Monitors playback of on-air programs for\nITTVStationCoordinator.jd.docIT Television Station Coordinator (1)\naccuracy, correct play length, audio/video quality, and playback frequency based on\nprogramming schedule and established procedures.\n4. Produces basic video programs including meetings, events, seminars, and training sessions.\n5. Create additional video programs which educate and inform the residents of Bellingham about\nCity services, community events and government functions.\n6. Provide technical oversight for BTV plant and communications, including planning for future\ntechnologies; provides analysis and leadership for audio/video plant and operations including\nBTV studio and City Council Chambers. Researches a variety of issues related to cable\nfranchise agreements and standards.\n7. Develops and maintains programming schedules in accordance with policy guidelines provided\nby IT Director and/or Mayor\u2019s office; provides schedule information in print and on website.\n8. Communicates with employees at all levels of the organization, with citizens, and with producers\nbased on a wide variety of requests, needs, and inquiries related to video productions, the\ntelevision station, access television, and cable franchise agreements.\n9. Purchases, configures, troubleshoots, and operates complex audio/video systems, satellite and\nfiber transmission equipment and related software and equipment; performs routine\nmaintenance of electronic equipment; schedules repair services as needed.\n10. Researches, previews and responds to questions related to BTV from outside sources, such as\nother government jurisdictions and/or private production agencies, for possible broadcast on\nCity government and education channel. Assists citizens in resolving questions or concerns\nrelated to City cable franchise services and cable franchise agreements.\n11. Keeps detailed logs of broadcast information, system downtime, and public communications for\narchival and organizational purposes. Prepares written materials to appear on station website\nand on-air. Provides video duplication services for departments and citizens. Provides setup of\naudio systems in various locations for special events.\nADDITIONAL WORK PERFORMED:\n1. Represents the City through participation in public forums or as a member of professional\norganizations such as the Washington Association of Telecommunications Officers and\nAdvisors (WATOA) and National Association of Telecommunications Officers and Advisors\n(NATOA).\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Expert level knowledge of FCC cable programming rules, engineering rules and regulations.\n\u2212 Strong knowledge of and ability to interpret and advise others of copyright laws, guidelines and\nbest practices for program producers and TV stations.\n\u2212 Strong knowledge of video and audio production techniques and best practices, distribution\ntechnical standards, story development best practices, solutions and equipment.\n\u2212 Cable plant and audio video engineering and design.\nITTVStationCoordinator.jd.docIT Television Station Coordinator (2)\n\u2212 City cable television franchise requirements and ability to advise employees and citizens when\nquestions arise.\n\u2212 ADA regulations as related to cable TV stations.\nSkill in:\n\u2212 Expert skill in single camera, field video production and multi-camera video production, as well\nas in placement and mixing multiple microphones for live events.\n\u2212 Proficient in scriptwriting; video and audio editing; visual and oral storytelling.\n\u2212 Strong skills in television graphics design, video server operations, video and audio engineering\nand technical troubleshooting.\n\u2212 Good supervisory skills including the ability to plan, organize, delegate, and evaluate the work of\nothers.\n\u2212 Strong skills for training employees in work processes and techniques, including supervision of\nstaff, interns, contractors, and/or consultants.\n\u2212 Strong skills for interpreting and adhering to City policies and procedures.\n\u2212 Excellent command of standard business English including correct grammar, spelling,\npunctuation, and vocabulary.\n\u2212 Excellent oral and written communications skills and interpersonal skills for developing and\nmaintaining effective working relationships with employees, other departments, and City\npersonnel, citizens, producers, and vendors.\nAbility to:\n\u2212 Strong ability to operate video equipment including cameras, mobile production equipment,\nlighting and audio recording instruments, monitors, and computers.\n\u2212 Strong ability to meet schedules, timelines, maintain records/files, prepare reports, and\ncorrespondence.\n\u2212 Participate as an effective and collaborative team member with ITSD staff and other City\nemployees.\n\u2212 Obtain and maintain FAA drone operator\u2019s license.\n\u2212 Learn and apply policies, procedures and labor contract provisions.\n\u2212 Work in fast paced/critical operational environment and work independently with minimal\ndirection.\n\u2212 Ability and willingness to maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job including:\n- visual abilities to include close, distance, color, and peripheral vision; depth perception;\nand the ability to adjust focus;\n- hearing acuity to detect and evaluate sound quality;\n- fine finger dexterity to operate a computer keyboard and mouse, etc.;\n- frequent lifting, holding, moving and assembling of equipment and materials, up to 50\npounds.\n- frequent standing for sustained periods while carrying and operating equipment up to 15\npounds.\nWORKING ENVIRONMENT:\nWork is performed in both a studio television production environment and in the field (both indoors and\noutdoors, including in inclement weather). Position works extensively at a computer workstation or\nconsole and may work alone and unsupervised. Performs work on electronic devices and cables in the\nceiling or under desks and floors to troubleshoot and repair problems and to connect new equipment.\nITTVStationCoordinator.jd.docIT Television Station Coordinator (3)\nRequires extensive work outside filming events around the City. Will require working and driving to and\nfrom a variety of locations within the municipal area. The position requires significant flexibility in hours,\nincluding weekends and evenings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree from an accredited college or university with a major in Media/Television\nCommunications or related field.\n\u2212 Four years of increasingly responsible video production experience required, preferably in a\ntelevision broadcast or cablecast environment.\n\u2212 One year of leadership experience in television station operations in a government access,\neducation access, or community access setting strongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to perform the essential functions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must provide a three-year driving\nabstract prior to hire.\n\u2212 Willingness and ability to work extra hours including evening and weekend hours.\n\u2212 Ability and willingness to respond to evening and weekend callouts for emergencies or when\nspecial circumstances require it.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement may be required.\nPREPARED BY: M. Mulholland/L. Hill/ REVIEWED BY:\nL. Klemanski Marty Mulholland, ITSD Director\n3/05\nL. McGowan-Smith\nM. Mulholland\nA. Sullivan\n10/18\nITTVStationCoordinator.jd.docIT Television Station Coordinator (4)"}
{"Department": "Public Works", "Job Title Sort": "Transportation Planner", "Job Title": "Transportation Planner", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWTransportationPlnr.jd.pdf", "SharePoint List ID": "320", "Salary Grade": "5/6", "pdf_url": "https://cob.org/wp-content/uploads/PWTransportationPlnr.jd.pdf", "pdf_file": "PWTransportationPlnr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Transportation Planner I/II UNION:231\nSG:5/6\nDEPARTMENT: Public Works, Engineering CS:N\nFLSA:N\nEEO4/SOC CODE:PR/19-3051\nJOB SUMMARY:\nPerforms professional level technical work involving short and long-range transportation planning in\nan engineering environment. Responsible for the review of anticipated transportation impacts from\nprivate development proposals; forecasting and programming transportation facility needs by\nanalyzing land use and transportation trends; coordinating with county, state, and regional\ntransportation planning organizations; researching and analyzing technical and policy issues on\npedestrian, bicycle, transit and roadway transportation needs; coordinating with City staff on public\ninvolvement sessions for transportation projects and programs; assisting in determining\ntransportation GIS needs and applications; and providing transportation policy and technical\nsupport. Requires the ability to understand changes to a wide variety of public agency grant funding\nprograms, criteria, funding levels and deadlines.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Engineering Development Manager. Works under general supervision\nand the guidance of applicable federal, state, and local statutes, regulations, policies, procedures,\nand contractual agreements. May provide technical guidance and day-to-day direction to lower-level\nstaff, volunteers, interns, and work study students.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Reviews development proposals for transportation concurrency evaluation, right-of-way\ndedication, street frontage improvement requirements, calculation of transportation impact\nfees, and review of transportation impact analyses. Participates in multi-departmental pre-\napplication meetings to explain and answer questions about transportation improvement\nrequirements from applicants, developers, and consultants.\n2. Prepares requests for proposals (RFP) and requests for qualifications (RFQ) and serves as\nproject manager for in-depth transportation corridor and intersection studies. Project\nmanagement includes consultant oversight, coordination, scheduling, review, and approval\nof invoices, and assuring receipt of deliverables on-time and within project budget.\n3. Leads, or participates in multi-agency transportation planning studies/alternatives analysis;\nreviews completed or in progress transportation studies/alternatives analysis.\n4. Recommends transportation policies, programs, improvements, and funding opportunities.\nParticipates with other City staff and stakeholders in public participation opportunities, such\nas public open houses, neighborhood meetings, and public hearings.\n5. Leads and participates in the creation, implementation, and updating of pedestrian and\nbicycle master plans and the Growth Management Act (GMA) required periodic update of\nPWTransportationPlanner.jd\nTransportation Planner Page 2\nthe Comprehensive Plan Transportation Element. Participates in the periodic update to the\ntransportation plans of partner agencies, such as Whatcom Transportation Authority (WTA),\nWhatcom Council of Governments (WCOG), and Washington State Department of\nTransportation (WSDOT).\n6. Researches grant funding organizations and opportunities, monitors changes to funding\ncycles and criteria, and prepares multiple grant funding applications for preliminary\nengineering, design, right-of-way acquisition, and construction of transportation\ninfrastructure improvements. Identifies and secures funding partnerships with other\nagencies, such as local universities and other institutions.\n7. Coordinates the development of and reviews the accuracy of transportation modeling\nprograms by the Metropolitan/Regional Transportation Planning Organization (MPO/RTPO)\nto evaluate and support both the countywide and citywide transportation analysis zones in\nthe regional travel demand model.\n8. Coordinates with Public Works and Planning GIS staff to update the citywide multimodal\ntransportation concurrency management program, infrastructure improvements made to the\ncitywide multimodal transportation system, and other transportation plans and reports as\nneeded. Coordinates with staff to integrate land use, housing, employment, and land supply\nGIS information into MPO/RTPO transportation modeling systems.\n9. Prepares comprehensive plan, urban growth area annexation, and neighborhood plan\nrevisions related to pedestrian, bicycle, trail, and roadway transportation facility needs.\n10. Administers citywide transportation planning programs including but not limited to\nTransportation Impact Fee (TIF), Multimodal Transportation Concurrency, Transportation\nReport on Annual Mobility, Transportation Improvement Program (TIP), Local Road Safety\nPlan, and, along with the City Engineer, serves as support staff to the Transportation\nCommission appointed by the Mayor.\n11. Researches, writes, and implements transportation-related development code updates and\namendments as well as updates to the Public Works Development Guidelines and\nImprovement Standards.\n12. Prepares requests for changes to federal functional classification of arterial streets and\ncoordinates with WCOG (MPO/RTPO) to submit applications to WSDOT.\n13. Prepares staff reports with maps and graphics. Prepares and makes presentations on\ntransportation planning projects and issues at public meetings to the Transportation\nCommission, Planning Commission, Neighborhood Associations, and other organizations.\n14. Participates in monthly meetings and serves in a technical advisory capacity to the\nWCOG(MPO/RTPO) and WTA.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills and Abilities):\nPWTransportationPlanner.jd\nTransportation Planner Page 3\nKnowledge of:\n\u2212 Land use planning principles, concepts, functions, and processes.\n\u2212 Transportation planning principles, standardized practices, and nationally recognized\nmanuals and guidelines related to transportation planning, transportation studies and\ntransportation demand management principles and programs.\n\u2212 Integrated relationship between land use, transportation, employment, and housing.\n\u2212 Current local, state, and federal laws related to growth management and transportation\nplanning, as well emerging best practices, and innovations in the field.\n\u2212 Neighborhood traffic management programs and traffic calming concepts.\n\u2212 Wide variety of current state and federal transportation grant funding programs, application\ncriteria, and requirements to secure grant funding.\n\u2212 Transportation modeling software and integrated GIS database software.\nSkill in:\n\u2212 Use of desktop computer software including email, word processing, spreadsheets, and\npermit tracking software.\n\u2212 Excellent oral and written communication skills understandable to a wide variety of\naudiences with varying levels of familiarity with transportation planning practices.\n\u2212 Excellent public presentation skills and ability to explain technical issues to the public.\nAbility to:\n\u2212 Work independently in completing position responsibilities.\n\u2212 Assimilate diverse opinions and formulate practical City goals, policies, and plans.\n\u2212 Establish and maintain effective working relationships with diverse groups including City\nemployees and officials, governmental agency staff, community groups, developers,\ntransportation consultants, and the general public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Physically perform the essential functions of the position, including:\n\u2212 Detect, process, and interpret data on a computer screen,\n\u2212 Detect and evaluate sound quality and distinguish tones using office equipment.\n\u2212 Operate a keyboard, mouse, and other office equipment.\n\u2212 Communicate in person and over the phone.\nWORKING ENVIRONMENT:\n.\nWork is performed primarily in an office setting with long periods of sitting or standing. Occasional\nwork in the field, exposing employee to inclement weather and traffic hazards. Some travel to\nvarious worksites or meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\nThis job description documents the full range of duties for a Transportation Planner I and II at the\nCity of Bellingham. Positions will be filled at the appropriate level based on requisite experience,\ntraining, and certifications.\nIncumbents in Transportation Planner I may receive a non-competitive promotion when they meet\nminimum experience and training requirements for Transportation Planner II and demonstrate\ncapability to perform the full range of functions independently under general supervision and\nguidance, provided adequate work and funding are available.\nPWTransportationPlanner.jd\nTransportation Planner Page 4\nTransportation Planner I\n\u2212 Bachelor's Degree in urban planning, civil or transportation engineering, or related field.\n\u2212 One year of professional urban transportation planning experience required.\n\u2212 Experience in creation and implementation of transportation plans preferred.\n\u2212 Experience in development of complex transportation studies preferred.\n\u2212 Demonstrated knowledge of state and federal transportation grant funding processes\npreferred.\n\u2212 American Institute of Certified Planners credentials, Professional Engineering license,\nAdvanced AICP Certified Transportation Planning (CTP), or Professional Transportation\nPlanning (PTP) credential preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills, and ability to successfully perform the essential functions of the\njob will be considered.\nTransportation Planner II\n\u2212 Bachelor's Degree in urban planning, civil or transportation engineering, or related field.\n\u2212 Four years of professional urban transportation planning experience required.\n\u2212 Demonstrated experience in creation and implementation of transportation plans.\n\u2212 Experience in development of complex transportation studies.\n\u2212 Demonstrated knowledge of state and federal transportation grant funding processes.\n\u2212 American Institute of Certified Planners credentials, Professional Engineering license,\nAdvanced AICP Certified Transportation Planning (CTP), or Professional Transportation\nPlanning (PTP) credential required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills, and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal conviction l background check.\nPREPARED BY: C. Williams REVIEWED BY:\nS. Mahaffey Chad Schulhauser, Asst. Director\n1/00 Public Works, Engineering\nREVISED BY:\nC. Comeau REVIEWED BY:_________________________\nB. Baldwin Eric Johnston, Director\nC. Schulhauser Public Works\nR. Delker\nA. Sullivan\n2/19\nB.Baldwin\nPWTransportationPlanner.jd\nTransportation Planner Page 5\nJ. Pfundt\nM. Barrett\n8/23\nPWTransportationPlanner.jd"}
{"Department": "Public Works", "Job Title Sort": "Transportation Technician", "Job Title": "Transportation Technician", "Classification": "Engineering Technician", "Bargaining Unit": "Union:1937", "Published File Name": "PWTransportationTechnician.pdf", "SharePoint List ID": "575", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWTransportationTechnician.pdf", "pdf_file": "PWTransportationTechnician.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Transportation Technician UNION: 1937\nSG:113\nCLASS TITLE: Engineering Technician CS:Y\nFLSA:Y\nDEPARTMENT: Public Works EEO4CODE:TE\nJOB SUMMARY:\nThis position performs paraprofessional traffic engineering work to support City traffic\noperations. Responsible for conducting traffic engineering studies, develops and or approves\ntraffic control including detour plans for work and special events in the right-of-way. Performs\nand processes manual and automated traffic data and maintains computerized inventory\ndatabases for traffic control signing and markings. Prepares work orders and establishes\nlocations for installation of traffic control devices and signs. Reviews and approves capital and\nprivate construction plans ensuring adherence to applicable Federal, State and Local\nregulations. Manages street curb utilization and usage for the City\u2019s transportation and parking\nsystems.\nSUPERVISORY RELATIONSHIPS:\nReports to Traffic Operations Engineer. Works independently under general supervision and the\nguidance of applicable federal, state, and local statutes, regulations, policies, procedures and\ncontractual agreements. Assigns and oversees the office and fieldwork of lower classified\nemployees.\nMaintains close working relationships with Public Works Division staff and other City\nDepartments.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Reviews and approves capital and private facility construction plans for appropriate type,\nsize, design, and location of traffic control devices including signing and pavement\nmarkings. Evaluates street widths, intersection, and driveway designs for sight distance\nrequirements. Assists in the design and layout of pavement markings and sign\nplacement on streets and intersections. Coordinates as necessary with partner\norganizations such as Washington State Department of Transportation (WSDOT) and\nWhatcom County. Ensures compliance with federal, state, and local regulations.\n2. Receives, reviews, and evaluates community inquiries regarding safety concerns\nincluding traffic signage, parking system design and operations, and crosswalks.\nPWTransportationTechnician.docx\nTransportation Technician Page 2\nResponds to the community when appropriate and recommends or coordinates any\nnecessary changes to traffic control devices or street utilization with appropriate staff.\n3. Develops, designs, and approves traffic control and detour plans for capital and private\nconstruction, special events, and maintenance projects. Reviews and approves permits\nregarding City street rights-of-way according to traffic engineering standards.\nCoordinates with WSDOT, Whatcom County, and private contractors for approval.\n4. Inspects and ensures compliance with curb and sidewalk regulations and utilization\nincluding parallel or angled parking, ADA compliant spaces, loading zones, bicycle\nparking rack locations, time-limited parking and no parking zones. Recommends or\ncoordinates any changes as necessary with partner organizations.\n5. Sets up traffic counting equipment and collects field data related to vehicle volumes,\nspeeds, and classifications. Analyzes data including collision history, speed, volume and\nclassification data. Prepares reports and recommends applicable mitigation measures.\n6. Maintains computerized data base inventories for traffic engineering maintenance\nincluding signs, pavement markings, and traffic control devices. Utilizes programs such\nas CityWorks, Trak-it, Corban and Bluebeam to perform specific technical programs.\n7. Participates on the City\u2019s address and street name committee. Works in collaboration\nwith the committee to approve or deny requests in accordance with City of Bellingham\nStandard Development Guidelines and Regulations.\n8. Coordinates and prioritizes traffic studies for the Neighborhood Traffic Safety Program\n(NTSP). Develops recommendations for physical improvements as necessary.\n9. Implements and maintains automated, permanent bicycle count locations in\ncollaboration with WSDOT. Uploads data to WSDOT online portal. Coordinates City-\nwide annual bicycle and pedestrian counts with citizen volunteers and City staff.\nMaintains historical data.\n10. Coordinates with WSDOT\u2019s highway motorist information signing group to establish and\napprove follow-through signing locations for mainline I-5 informational signing.\nCoordinates with approved businesses on signing design and installation standards.\nMaintains database for annual maintenance and billing.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD)\n\u2212 Technical engineering practices, methods and standards related to traffic engineering.\n\u2212 Applicable local, state and federal laws and standards related to traffic engineering.\n\u2212 Demonstrated knowledge of computerized records management systems.\nPWTransportationTechnician.docx\nTransportation Technician Page 3\n\u2212 Proficiency in reading, interpreting and reviewing detailed drawings and plans.\n\u2212 Demonstrated knowledge of algebra and geometry.\n\u2212 Working knowledge of utility and roadway construction procedures, applicable codes,\nordinances and specifications.\nSkill in:\n\u2212 Applying craft techniques, processes, and principals in the accomplishment of assigned\nwork.\n\u2212 Demonstrated communication skills for working with personnel, organizations, and the\ngeneral public.\n\u2212 Independent judgment, including the ability to plan and carry out work assignments,\nmaintain required standards of work and to give clear and efficient directions.\nAbility to:\n\u2212 Operate and maintain an effective computerized records management system.\n\u2212 Operate hand-held tools used on a daily basis.\n\u2212 Perform simple math calculations using a calculator\n\u2212 Follow instructions and to work independently with minimal supervision.\n\u2212 Establish and maintain effective working relationships with other employees and the\ngeneral public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently stationary for long periods of time;\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between worksite locations;\n\u2212 Occasionally traverse uneven terrain;\n\u2212 Occasionally operate mechanical equipment of varying lengths and widths;\n\u2212 Occasionally move objects weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed in an office setting at a computer workstation. Work is occasionally\nperformed outdoors while conducting field studies. Occasional exposure to outdoor weather\nconditions and traffic hazards. Employees are required to use appropriate safety equipment and\nfollow standard safety practices. This position has moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years post-secondary education in engineering technology or related field;\nAND\n\u2212 Three years of experience in the traffic engineering technology field.\n\u2212 Two years of additional relevant experience may substitute for the education\nrequirement.\n\u2212 A combination of education and experience which provides the applicant with required\nskills, knowledge and abilities will be considered.\nPWTransportationTechnician.docx\nTransportation Technician Page 4\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Ability to obtain and maintain the following certifications:\no Work Zone Safety or equivalent within 6 months of hire\no IMSA Signs and Markings Level I \u2013 Within 1 year of hire\no IMSA Signs Level II \u2013 Within 2 years of hire\no IMSA Pavement Markings Level II \u2013 Within 3 years of hire\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must\nsubmit a three-year driving abstract prior hire.\nPREPARED BY: M. Olinger REVIEWED BY:\nJ. Honga Eric Johnston, P.E Director of Public Works\nA. Sullivan\nS. Haugen\n8/2022\nREVIEWED BY:\nMichael Olinger, Assistant Director of Public Works\nPWTransportationTechnician.docx"}
{"Department": "Public Works", "Job Title Sort": "Utility Operations Engineer", "Job Title": "Utility Operations Engineer", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWUtilityOperationsEngineer.jd.pdf", "SharePoint List ID": "523", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/PWUtilityOperationsEngineer.jd.pdf", "pdf_file": "PWUtilityOperationsEngineer.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Utility Operations Engineer UNION:231\nSG:6\nDEPARTMENT: Public Works, Engineering CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY\nResponsible for a variety of civil engineering duties for the City\u2019s water and sewer management\nsystems. Develops engineering guidelines and standards and identifies, analyzes and resolves\nsystem issues and needs. Assists and facilitates new development planning and design to meet\nsystem demands through modeling and by reviewing plans and specifications. Completes\ncomplex technical reports and studies and reviews studies conducted by private engineers.\nWorks directly with other engineers and provides guidance and technical information to the\nDepartment, consultants and general public in the field of water and sewer system\nmanagement.\nSUPERVISORY RELATIONSHIPS:\nReports to the Development Manager. Works under general supervision and the guidance of\napplicable local, State, and federal laws; City regulations, policies, and guidelines; and\nappropriate utility engineering standards.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists Development Section in computer modeling for proper water and sewer main\nsizing for any new development and/or future development. Facilitates the design of\nwater and sewer systems through modeling.\n2. Creates, modifies and uses both the water and sewer hydraulic computer models.\nUpdates both models with the addition of new pipes that are added to the systems each\nyear and corrects modeling parameters as necessary.\n3. Sits on the City\u2019s Public Utilities Replacement Committee (PURC). Analyzes each\nsystem using both the hydraulic models and rating criteria and develops a recommended\nlist for the City\u2019s annual water and sewer replacement program.\n4. Meets with consultants, engineers and citizens to answer questions or concerns\nregarding the City\u2019s water and sewer system. Assists in new development planning to\ndetermine the required pipe sizing that will meet system demands.\n5. Assists in the review of technical memos completed by consultants and engineers for\nCity projects related to the City\u2019s wastewater system and water systems.\n6. Provides computer model fire flow information to consultants, engineers and sprinkler\ndesign companies to assist in the design of their projects. Reviews studies completed by\nprivate engineers and assures accuracy using hydraulic models.\n7. Reviews construction plans submitted to the City and verifies that the water and sewer\nplans meet City standards and requirements and that water and sewer pipe sizing will\nmeet system demand for future development on the system.\n8. Coordinates and maintains data for annual fire flow testing program. Develops and\nimplements annual unidirectional flushing program.\n9. Maintains the City\u2019s eight permanent sewer flow meters with the collection of data along\nwith coordinating the quarterly conformations to maintain the operation of those meters.\nAssists in locating sites for new meter locations.\n10. Installs, maintains, operates and collects data on the operation of the City\u2019s four portable\nsewer flow meters.\n11. Makes presentations at public hearings and meets with the public, as needed. Works\nwith citizens who have questions or concerns regarding water and/or sewer issues.\n12. Assists in calculating flows from water and sewer main breaks to determine the amount\nof water lost or the amount of sewage that spilled so that it can be reported to the\nappropriate agencies.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of, and technical skills in, water and sewer engineering principles,\npractices, standards and methods.\n\u2212 Working knowledge of applicable local, State, and federal laws and standards related to\nwater and sewer systems management.\n\u2212 Working knowledge of a variety of engineering-related computer equipment, hardware,\nand software applications, including spreadsheet, database and word processing\napplications.\nSkill in:\n\u2212 Strong oral and written communication skills to make public presentations, to\ncommunicate with confidence, tact, courtesy and good judgment and to prepare\ntechnical materials and reports.\nAbility to:\n\u2212 Read, interpret and apply a variety of written regulations, standards and instructions.\n\u2212 Conduct studies and analyze various types of information related to water and sewer\nsystems management.\n\u2212 Establish and maintain effective working relationships with other employees, contractors\nand developers, community groups and the general public.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Occasional lifting of moderately heavy objects up to fifty (50) lbs.;\n\u2212 Move between worksites;\n\u2212 Correctable visual acuity to read a computer screen and a typset page;\n\u2212 Fine finger dexterity to manipulate computer keyboard and mouse.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer work station, and\noccasionally outdoors in all weather conditions. Outdoor working environments include working\non City streets and right-of-ways in close proximity to roadway traffic, near noxious fumes,\naround heavy equipment and occasionally in confined spaces. Work may also require\noccasional lifting of moderately heavy objects up to 50 lbs. Some travel to attend professional\nmeetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil or related engineering required. Additional coursework in\nhydraulics/hydrology or related areas preferred.\n\u2212 Three years of experience in utility operations, creating and maintaining hydrology or\nother mathematical models, or other directly related experience.\n\u2212 Engineer in training (E.I.T.) Certificate preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills and ability to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record required. Candidates\nmust submit a three-year driving abstract prior to hire.\n\u2212 Must be willing and able to work long and/or unusual hours in emergency situations.\n\u2212 Employment contingent upon passing criminal convictions check and child and adult\nabuse records check.\nPREPARED BY: G. Smyth REVIEWED BY:\nL. Klemanski Ted Carlson\nJ. Bergner Asst. Director of Public\n2/08 Works, Operations\nRichard E. McKinley\nDirector of Public Works"}
{"Department": "Public Works", "Job Title Sort": "Utility Worker V- Stormwater Division", "Job Title": "Utility Worker V- Stormwater Division", "Classification": "Utility Worker V", "Bargaining Unit": "Union:1937", "Published File Name": "PWStormwaterUtilityWorker5.pdf", "SharePoint List ID": "598", "Salary Grade": "113", "pdf_url": "https://cob.org/wp-content/uploads/PWStormwaterUtilityWorker5.pdf", "pdf_file": "PWStormwaterUtilityWorker5.pdf", "text": "1\nCITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Utility Worker V- Stormwater Division UNION:1937\nSG:113\nCLASS TITLE: Utility Worker V CS:Y\nFLSA:Y\nDEPARTMENT: Public Works- Operations EEO4|SOC:TE|49-9099\nJOB SUMMARY:\nThis position performs installation, maintenance, improvement, monitoring, testing, inspection and\nrepair of storm drainage facilities and equipment combined with responsibilities for serving as a lead\nworker. Functions as lead worker to crews of Utility Worker I's, II's, III's, IV\u2019s, and extra labor employees\nassigned to the Stormwater Division. Assists in planning, training, scheduling, and assigning work, and\nprovides daily direction to work crews engaged in maintaining and repairing storm mains, services,\nstorm water ponds, vaults, storm filters, and stormwater treatment facilities. Performs independently\nspecialized assignments requiring well-developed skills, abilities, and knowledge of stormwater\ninfrastructures. Assignments can include closed circuit television pipe inspection program, high velocity\nhydraulic pressure cleaning and root removal, construction and repair of stormwater manholes and\nmainlines utilizing both open cut and trenchless repair methods, and other tasks associated with\nmaintaining the integrity of the stormwater infrastructure. Completes recordkeeping to ensure that local,\nstate, and federal regulations are being met. Performs all work of the classes below.\nSUPERVISORY RELATIONSHIPS:\nReports to a Stormwater Supervisor or a Superintendent of Maintenance. Works independently under\ngeneral supervision and in accordance with the applicable City and Departmental policies, procedures\nas well as state regulations and division ordinances, policies, guidelines, illicit discharge\ndetection/eliminations (IDDE) and applicable engineering standards. When serving as a lead worker,\nthis position provides technical guidance, assigns, and directs the day-to-day work of other lower\nclassified Public Works Operations staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Under the direction of the designated Maintenance Stormwater Supervisor leads assigned staff in\nthe field, performing preventive and corrective maintenance, and new installation of the storm\ndrainage system and water quality facilities. Assists in overseeing field maintenance to ensure\nefficiencies and stormwater quality standards are maximized. Independently performs assigned\nprojects which can include closed circuit television pipe inspection program, high velocity hydraulic\npressure cleaning and root removal, construction and repair of stormwater manholes and mainlines\nutilizing both open cut and trenchless repair methods, and other tasks associated with maintaining\nthe integrity of the stormwater infrastructure.\n2. Coordinates with the designated Maintenance Stormwater Supervisor to provide support, training,\nand technical knowledge to employees entering the division regarding inspections, maintenance,\nand management of stormwater infrastructures in order to stay in compliance with the Western\nWashington Phase II Municipal Stormwater permit held by the City of Bellingham.\n3. Supports the applicable Maintenance Stormwater Supervisor in monitoring the work-site plans for\nPWUWVStormwaterDivisionjd\n2\nsignificant construction and maintenance activities. Provides recommendations and courses of\naction regarding conditions in the field that may affect work practices and procedures.\n4. Serves as a lead worker and assists with planning, organizing, ensuring worksite safety, and\noversees the daily work of unit assigned crews. Provides training to lower classified staff in the\nproper use of materials, tools, mechanical or power equipment, and other related current work\npractices. Observes and monitors the field performance of the assigned Stormwater maintenance\nstaff and provides feedback to the applicable Supervisors regarding training, progress, and on-\ngoing performance. Will work with Utility Worker IVs with ongoing, on-the-job training, and in-house\ntraining for all storm drainage system work tasks. May participate in selection and hiring processes\nfor new employees hired into the Stormwater Division. Initiates and completes work orders and\nassociated reports. Notifies \u201cone-call\u201d system as appropriate.\n5. Performs inspections of storm drainage-related work of private contractors, such as end-of-\nconstruction walk-throughs, provides recommendations on next steps to the applicable Supervisors\nas necessary. Coordinates with the applicable Maintenance Stormwater Supervisor on providing\nrecommendations to project engineers or private contractors as needed at pre-construction\nmeetings and during construction activity.\n6. Supports the applicable Maintenance Stormwater Supervisor in coordinating with other division\nsupervisors, Utility Worker V\u2019s, Public Works engineering staff, private contractors, Public Works\ninspectors, and asset management staff to identify and resolve problems and mitigate and minimize\noperational conflicts.\n7. Maintains appropriate recordkeeping systems to ensure that all federal, state, and local regulations\nare met and followed throughout the stormwater system.\n8. Performs all duties of the lower classes in the Utility Worker series.\nADDITIONAL WORK PERFORMED:\n1. May act in responsible charge in the absence of the Unit Supervisor.\n2. Assists supervisor in developing, implementing, and evaluating annual work plans.\n3. Performs other related duties within the scope of the classification as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Demonstrated competence in all the performance requirements of the classes below (Utility\nWorker I, II, III, and IV).\n- Demonstrated knowledge of applicable local, state, and federal laws, codes, and standards\nrelated to inspection and maintenance of Stormwater facilities.\n- The use of Division computer software to perform various assignments including the MS Office\nSuite.\n- Thorough working knowledge of all aspects of Public Works/Operations Division.\nSkill in:\n- Applying craft techniques, processes and principles in the accomplishment of assigned work,\nas well as a thorough knowledge of Division materials, methods and procedures.\nPWUWVStormwaterDivisionjd\n3\n- Demonstrated supervisory skills including leadership, interpersonal sensitivity, adaptability,\nflexibility and time management.\n- Demonstrating independent judgment in leading small crews, including the ability to plan and\ncarry out work assignments, maintain required standards of work (production, quality and\nsafety) and to give clear and efficient direction to crewmembers.\n- Demonstrated communication skills and the ability to maintain effective working relationships\nwith co-workers, other City employees, business owners, contractors and the general public\nAbility to:\n- Provide guidance, direction, and training to Construction Inspectors, contractors, owners, and\nthe general public.\n- Operate the mechanical equipment used in maintenance and operation of the Public Works\nOperations Maintenance Department.\n- Prepare technical materials and reports.\n- Demonstrated competence in all the performance requirements of the classes below (Utility\nWorker I, II, III, and IV).\n- Ability and willingness to work outdoors in all types of weather conditions.\n- Drive a motor vehicle.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physical ability to perform essential functions of the job, including:\n\u2212 Operate mechanical and power equipment of varying lengths and widths safely and\nefficiently;\n\u2212 Reading instructions and work safely around equipment;\n\u2212 Hear and see sufficiently to respond quickly in a noisy fast-paced environment while\nmeeting mandated safety standards;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently travel between indoor and outdoor locations; stand, stoop, reach, bend, kneel,\nsquat, climb, and occasionally work in confined spaces or from varying heights;\n\u2212 Frequently lift and move heavy objects in the 50 lbs., and occasionally transport weights up\nto approximately 100 lbs.;\n\u2212 Frequently traverse on uneven terrain, loose soil and sloped surfaces;\n\u2212 Occasionally operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in all types of weather conditions. Occasionally work is\nperformed indoors at a desk or computer terminal. While conducting inspections or performing plan\nreview work may be performed alone or as a member of a team. Exposure to hazards may include:\nfumes, dust, gases, asbestos, moving mechanical equipment parts, extreme temperatures,\nmaintenance and repair of pressurized (up to 200 psi) water systems, inadequate lighting, confined\nspaces, trenches, loud noises, and exposure to traffic. General safety precautions are taken into\nconsideration for most of these hazards, as well as for a variety of daily physical demands required to\nperform the essential functions of the job. Special safety precautions are taken into consideration for\nasbestos, confined space, trench and pressurized water system hazards. Safety precautions also\nextend to the daily driving and operation of a variety of vehicles and equipment in the course of\nperforming duties. This position requires moderate to continuous physical exertion.\nPWUWVStormwaterDivisionjd\n4\nEXPERIENCE AND TRAINING REQUIREMENTS:\nWhen a vacancy occurs for this position within this classification, regular City employees who meet the\nexperience and training requirements will be considered for promotional opportunities in this class.\n\u2212 Minimum one (1) year of experience in the Utility Worker IV classification with the City of\nBellingham.\n\u2212 Must demonstrate and maintain proficiency in the safe and efficient use of specialized\nequipment used in specialized assignments for this class.\n\u2212 Intermediate computer skills including word processing, email and data entry.\n\u2212 Must possess and maintain Certified Erosion and Sediment Control Lead-(CESCL) within one\n(1) year of promotion to Utility Worker V.\n\u2212 National Pollution Discharge and Elimination System (NPDES) Phase II compliance training and\nknowledge preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\n\u2212 Valid Washington State driver's license and good driving record. Candidate must submit a\nthree-year driving abstract prior to hire; with biennial submission of driving abstract to\ndepartment, to be forwarded to Human Resources (Policy FLT 05.00).\n\u2212 Must be able to report to Operations Division for emergency/call out and to serve on standby in\naccordance with bargaining unit agreement.\n\u2212 Must possess and maintain a Commercial Driver\u2019s License (Class A CDL) with air brake\nendorsement throughout term of employment (CSC 7-11-90).\n\u2212 Must pass CDL-related drug and alcohol testing throughout term of employment.\n\u2212 Must possess and maintain a valid first aid/CPR card throughout term of employment.\n\u2212 Must possess and maintain a valid Flagging/Traffic Control Card throughout term of\nemployment.\n\u2212 Must secure and maintain Hazardous Waste Operation and Emergency Response (HAZWOPER)\ncertification within 1 year of hire.\n\u2212 Failure to obtain and maintain appropriate certifications within established time limits will result\nin demotion to the lower class for which qualified, until such time as the required unit\ncertification is achieved.\n\u2212 Completion of the American Public Works Association (APWA) Public Works Institute (PWI)\nwithin 3 years of promotion preferred.\nPREPARED BY: M. Gray REVIEWED BY:\nM. Olinger Mike Olinger, Assistant Director Public Works Operations\nE. Johnston\nA. Beatty\nA. Sullivan\nJ. Honga\n6/23\nPWUWVStormwaterDivisionjd"}
{"Department": "Legal", "Job Title Sort": "Victim Witness Advocate/Case Coordinator", "Job Title": "Victim Witness Advocate/Case Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "LEVictimWitnessAdvctCaseCoord.jd.pdf", "SharePoint List ID": "99", "Salary Grade": "E2-5", "pdf_url": "https://cob.org/wp-content/uploads/LEVictimWitnessAdvctCaseCoord.jd.pdf", "pdf_file": "LEVictimWitnessAdvctCaseCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Victim Witness Advocate/Case Coordinator E-PLAN\nSG:E2-5\nDEPARTMENT: Legal CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nCoordinates and conducts initial assessment interviews with victims and witnesses of domestic\nviolence and other cases referred by the Bellingham Police Department. Documents the reaction of\nthe victim, safety concerns, risk factors, the wishes of the victim, as well as the trauma and impact\nassociated with the crime; prepares recommendations to aid prosecutors in determining the viability\nof prosecution; and provides clear information on the legal process for victims and witnesses in an\neffort to clarify options and minimize anxiety. Provides victims with information about appropriate\ncommunity resources for counseling, health and protective services, and Crime Victim's\nCompensation. Responsible for follow-up or continual contact with victims and witnesses as\nneeded. Works closely with Bellingham Police Department, Prosecutor's Office, Municipal Court,\nand private or non-profit services related to domestic violence. Provides support for prosecutions in\nMunicipal Court. Screens and trains volunteer advocates to accompany victims to court.\nSUPERVISORY RELATIONSHIP:\nReports to the City Attorney. Receives direction from Lead Prosecutor regarding daily activities and\noperational aspects of the prosecutor\u2019s office. Work is performed under general supervision and the\nguidance of state law and City and department policies, procedures, rules and regulations.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides assistance to victims of domestic violence with priority given to the safety of victims\nand, if applicable, other family or household members.\n2. Makes or arranges direct contact with victims and witnesses of domestic violence and other\ncrimes to provide support, referral, and comprehensive information regarding victim's rights,\navailable options, community resources and the legal system. Maintains ongoing contact\nwith victims and witnesses in order to provide information and to keep them engaged in the\nlegal process. Assists in making arrangements for attendance at court hearings and in\npreparation as witnesses. Explains process of criminal prosecution to victims. Attends court\nas necessary.\n3. Conducts victim assessment interviews to collect and analyze the information involving the\nimmediate crime and any prior history of domestic violence, including safety concerns and\nrisk factors. Effectively documents observations and recommendations for further reference,\npreparing and maintaining intake forms and activity logs. Makes recommendations that are\nreviewed and utilized by prosecutors when assessing the ability and willingness of victims\nand witnesses to assist in the prosecution.\nLEVictimWitnessAdvctCaseCoord.jd\nVictim Witness Advocate/Case Coordinator Page 2\n4. Prepares correspondence and/or reports, tracks cases and uses a computer database to\nobtain, collect and evaluate information.\n5. Engages in ongoing education and professional networking to maintain a high level of\nknowledge and competency in legal developments; trauma informed practices;\ndevelopments in strategies to address domestic violence; and pertinent community\nresources. Implements these competencies in the daily performance of the job.\n6. Notifies witnesses of change or cancellation of court date and keeps victims and witnesses\ninformed of case status, pursuant to RCW 7.69.030\n7. Coordinates activities related to STOP grant or other grants related to program area.\nEnsures grant requirements are met, tracks hours, and submits required reports.\n8. Screens and trains volunteer advocates to accompany victims to court.\nADDITIONAL WORK PERFORMED:\n1. As assigned, serves as liaison with community organizations and other governmental\nagencies regarding domestic violence issues. Coordinates activities of the City Attorney's\nOffice related to domestic violence identification and prevention and serves on committees\nto address domestic violence within the community.\n2. Facilitates the process for the court\u2019s consideration of no contact orders (including entry,\nmodification, or rescission) by filing the appropriate paperwork with the clerk and assists the\nvictim during the hearing.\n3. Utilizes computer software, including word processing, spreadsheets, and databases to\nprepare letters, documents and graphics to revise drafts and charts into business quality\nformats; and to compose letters.\n4. Performs filing and copying.\n5. File maintenance, including archiving old files and maintaining a log of archived files.\n6. Provides back up to the Legal Assistant \u2013 Criminal as needed.\n7. Documents and updates procedure manual as needed.\n8. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2013 Investigatory and trial processes related to domestic violence and other criminal cases\nincluding interviewing and assessment, court rules and procedures.\n\u2013 Dynamics of domestic violence and community protocols developed for domestic violence\ncases.\n\u2013 Safety, risk, and sensitivity concerns, precautions, practices and procedures applicable to\nassigned area.\n\u2013 Courtroom protocol and decorum.\nLEVictimWitnessAdvctCaseCoord.jd\nVictim Witness Advocate/Case Coordinator Page 3\n\u2013 Office procedures and practices.\nSkill in:\n\u2013 Use of computers and software appropriate to this position.\nAbility to:\n\u2013 Organize, prioritize and coordinate work in a multi-task environment to meet goals and\nobjectives under varying deadlines.\n\u2013 Listen well, be attentive to detail, ask pertinent questions and think logically to obtain and\nprovide necessary information and assist in the solution of problems.\n\u2013 Demonstrate appropriate initiative and use sound judgment in referring matters beyond the\nscope of knowledge and authority.\n\u2013 Communicate sensitive and graphically explicit information on abuse effectively, both orally\nand in writing, in clear, concise language appropriate for the purpose and parties addressed,\nincluding correspondence, reports, and verbal testimony.\n\u2013 Understand and respond competently and appropriately to cultural differences.\n\u2013 Read, understand, learn, interpret and appropriately apply the laws, rules, regulations,\npolicies, procedures and protocols pertinent to the field of assignment.\n\u2013 Use tact, discretion and courtesy to gain the cooperation of others and establish and\nmaintain effective working relationships with co-workers, members of the legal community,\ncommunity resource providers and others.\n\u2013 Respond effectively in crisis and emergency situations and exert a calming influence on,\nreassure and advise individuals in crisis.\n\u2013 Apply independent judgment and carry work through to completion with minimal supervision\nand to work cooperatively as a member of a team.\n\u2013 Ability and willingness to maintain confidentiality.\n\u2013 Instruct and direct other employees and volunteers in methods or procedures needed to\ncarry out their jobs.\n\u2013 Maintain consistent and punctual attendance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2013 Physical ability to perform the essential functions of the job, including:\n\u2013 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2013 Frequently communicate accurate information and ideas with others;\n\u2013 Occasionally move between work sites;\n\u2013 Occasionally transporting objects weighing up to twenty (20) pounds.\nWORKING ENVIRONMENT:\nWork is performed in office and courtroom settings in potentially volatile situations with clients who\nhave undergone physical and emotional trauma. Potential exposure to verbal abuse and\ngraphically explicit language about abuse. This is a sedentary position with minimal physical\nexertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2013 Requires a BA/BS in social services or closely related field, one (1) year of experience in\nSocial Work or related field providing direct services to victims of domestic violence, and two\n(2) years experience with computers and legal office procedures, OR\nLEVictimWitnessAdvctCaseCoord.jd\nVictim Witness Advocate/Case Coordinator Page 4\n\u2013 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENTS\n\u2013 Employment contingent upon passing a criminal convictions check, local background check,\nand fingerprinting. Subject to re-check every five years.\nPREPARED BY: Dawn Sturwold REVIEWED BY:\n1/98 Peter Ruffatto\nCity Attorney\nREVISED BY: Holt Consulting\n7/00\nLorna Klemanski\n12/00\nS. Cartwright\nA. McEwen\n11/19\nLEVictimWitnessAdvctCaseCoord.jd"}
{"Department": "Fire", "Job Title Sort": "Volunteer Coordinator", "Job Title": "Volunteer Coordinator", "Classification": "Fire Captain", "Bargaining Unit": "Union:106", "Published File Name": "FIVolunteerCoordinatorCapt.pdf", "SharePoint List ID": "526", "Salary Grade": "S-32", "pdf_url": "https://cob.org/wp-content/uploads/FIVolunteerCoordinatorCapt.pdf", "pdf_file": "FIVolunteerCoordinatorCapt.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Volunteer Coordinator UNION:106\nSG:32\nCLASS TITLE: Fire Captain CS:P\nFLSA:Y\nDEPARTMENT: Fire EEO4CODE:PR\nJOB SUMMARY:\nThe Volunteer Coordinator assists the Division Chief of Training in the coordination and administration\nof Fire District 8\u2019s volunteer programs. The focus of this position is on recruitment and retention efforts\nand to support initial and ongoing training for volunteer firefighters. Responsibilities include: recruiting\nnew volunteers, coordination of the hiring and onboarding process, coordination and instruction of\nrecruit academy, and coordination and instruction of ongoing training. The person in this position may\nalso assist with or be assigned to other positions within the Fire Captain classification.\nSUPERVISORY RELATIONSHIP:\nReports directly to the Division Chief of Training. Acts with considerable independence in implementing\nthe training and recruiting programs. Supervises volunteers during training hours. Works closely with\nother Captains and other fire agencies to coordinate volunteer hiring and training.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Coordinates and manages volunteer recruitment programs.\n2. Coordinates initial hiring and onboarding of new volunteers.\n3. Coordinates and acts as a company officer for volunteer recruit academies. May also function\nas an instructor for some academy training.\n4. Directs recruit activities and evaluates academic and field performance during initial training.\nMay conduct or participate in performance evaluations of EMT and fire skills for probationary\nvolunteers.\n5. Works in coordination with the entire training division to develop and coordinate ongoing training\nfor volunteers. May also function as an instructor for some ongoing training for volunteers.\n6. Represents the department in county-wide meetings related to volunteer recruit academy.\n7. Monitors program success and researches new programs for recruitment and retention of\nvolunteers.\n8. Coordinates and participates in recruiting activities including, but not limited to: job fairs, high\nschool and college programs, and partnerships with businesses or civic organizations.\n9. Serves as a point of contact to volunteers and disseminates pertinent information regularly to\nthe volunteer group.\n10. Communicates regularly with operations personnel to monitor volunteer performance and\nparticipation.\nFIVolunteerCoordinatorCapt.doc\nVolunteer Coordinator Captain Page 2\n11. Coordinates with operations captains assigned to Stations 31 and 34 to provide a mentoring\nprogram.\n12. Assists other training division personnel as needed and as assigned by the Division Chief of\nTraining.\n13. Assists the Division Chief of Training in the development of the annual training budget.\n14. Responds, as needed and when available, to emergency calls.\nADDITIONAL WORK PERFORMED:\n1. Performs related duties within the scope of the Fire Captain classification.\nKNOWLEDGE AND SKILLS:\nKnowledge of:\n\u2212 Thorough knowledge of the volunteer system, hiring, onboarding, and training requirements.\n\u2212 Principles and practices of fire suppression and basic life support.\nSkill in:\n\u2212 Excellent oral communication skills to present effective trainings to groups.\n\u2212 Excellent written communication skills for writing reports and developing training materials.\n\u2212 Good management skills including leadership, supervisory skills, problem analysis, decision\nmaking, planning, organizing and time management.\n\u2212 Excellent interpersonal skills to work effectively with all members of the Department, other\nagencies, and the public.\n\u2212 Flexibility and adaptability to meet the needs of changing circumstances.\n\u2212 Skill in using a personal computer for basic word processing, data management, and\nspreadsheet work.\nAbility to:\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Working knowledge of the operation and maintenance of the various types of Fire and EMS\nequipment used by the Fire Department.\n\u2212 Ability to meet Department standards for Firefighter.\n\u2212 Ability to maintain consistent and punctual attendance.\n\u2212 Physical ability necessary to perform Essential Functions of the job including:\n\u2212 Carry hose bundle of approximately 50 pounds and don personal protection and\nfirefighting equipment weighing approximately 70 pounds to the scene of an emergency\n(sometimes to upper floors of businesses, apartments and hotels).\n\u2212 Lay and operate hose lines (160 pounds per 50 feet of hose with 100 pounds of nozzle\npressure).\n\u2212 Stabilize and lift patients with backboard and cot.\n\u2212 Carry, place and extend ladders in training and in emergencies.\n\u2212 Operate power equipment such as a chain saw, portable generator, hydraulic jaws,\nsmoke ejector, etc.\n\u2212 Set up and operate master streams and aerial ladder pipes.\n\u2212 While wearing protective clothing, perform heavy labor such as chopping; shoveling;\nmoving furniture, equipment and merchandise.\nFIVolunteerCoordinatorCapt.doc (2)\nVolunteer Coordinator Captain Page 3\nWORKING ENVIRONMENT:\nWork is performed in a variety of settings including offices, fire stations, emergency scenes, and\nemergency response vehicles. The environment ranges from a normal/ routine to the emergency\nsetting with unusual modes of communication, extreme noise, discomfort and hazard. The emergency\nenvironment may require the management/ performance of hazardous tasks under conditions that\nrequire strenuous exertion with limited visibility, exposure to hazardous or toxic chemicals and gases,\nextremes in temperature, cramped surroundings, exposed heights, or activities in and around water. It\nmay also involve working with citizens experiencing a wide range of emotions (rage, grief, confusion,\netc.) as a result of an emergency. May be exposed to infectious diseases, which require the use of\nprotective equipment, and exposure to the elements.\nWork is performed on a flexible 40-hour work week schedule. Due to the unique nature of working with\nvolunteers, the Volunteer Coordinator may need to work during evenings and weekends. The Volunteer\nCoordinator will work with the Division Chief of Training each month to identify an appropriate schedule\nfor the month based on the needs of the program.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum 6 months as a Fire Captain\n\u2212 Teaching experience in fire and/or emergency medical services preferred.\n\u2212 Previous experience managing on-going projects preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Must maintain professional certificates and affiliations as determined by the Department.\nPREPARED BY: B. Hewett REVIEWED BY:\nK. Johnson\nR. Delker\n10/19 Bill Hewett, Fire Chief\nREVISED BY:\nFIVolunteerCoordinatorCapt.doc (3)"}
{"Department": "Public Works", "Job Title Sort": "Warehouse Supervisor", "Job Title": "Warehouse Supervisor", "Classification": "Division Supervisor", "Bargaining Unit": "Union:231", "Published File Name": "PWWarehouseSupervisor.jd.pdf", "SharePoint List ID": "330", "Salary Grade": "S-8", "pdf_url": "https://cob.org/wp-content/uploads/PWWarehouseSupervisor.jd.pdf", "pdf_file": "PWWarehouseSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Warehouse Supervisor UNION: 231\nSG:S-8\nCLASS TITLE: Division Supervisor CS:N\nFLSA:N\nDEPARTMENT: Public Works Operations EEO4CODE:PR\nPurchasing and Materials Management Section\nJOB SUMMARY:\nParticipates in operations planning and supervises staff of the City\u2019s Public Works warehouse.\nDirects receiving, storage, shipping and delivery, counter service, customer relations, material\ninspection and quality control, materials safety compliance, and inventory control and records\nmanagement.\nSUPERVISORY RELATIONSHIP:\nReports to Purchasing Superintendent. Supervises warehouse staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Recommends goals and objectives to provide efficient warehouse service.\n2. Supervises daily work of warehouse staff. Participates in selection, assigns work, evaluates\nperformance and recommends disciplinary action. Provides orientation and training to\nassigned staff.\n3. Exercises leadership with staff towards achieving excellence in customer service. Resolves\nproblems and complaints with customers and vendors. Assists customers in evaluating new\nmaterials, products and services; evaluates proposals from vendors.\n4. Assists Buyers with bid specifications for parts, services and supplies. Reviews bids and\nrecommends bid awards to Buyer. Monitors inventory for compliance with City, state, and\nfederal bid laws.\n5. Researches, recommends, implements, updates and maintains automated inventory system\nfor the warehouse to meet state auditor and City accountant guidelines. Provides for and\nsupervises physical inventory audits. Identifies obsolete parts for surplus disposal.\nResponsible for accuracy and security of physical inventory. Approves inventory\nadjustments and provides for audit trails.\n6. Works with all departments to establish stock levels and minimum/maximum order points for\nstocked items. Provides planning and coordination of materials storage and storage\nimprovements.\n7. Develops, coordinates and implements distribution services for parts and supplies and\nprovides adequate control. Coordinates reports and transfer of files with accounting.\n8. Performs warehouse duties and services on a relief or backup basis.\nPWWarehouseSupervisor.jd.doc\nWarehouse Supervisor Page 2\nADDITIONAL WORK PERFORMED:\n1. Assists Superintendent of Purchasing in development of annual budget.\n2. Performs other related duties as assigned within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Ability to maintain a current knowledge of the fields of automotive parts and utilities\nwarehousing operations, purchasing and supply and inventory control, including the legal,\ntechnical and organizational aspects.\n\u2212 Management skills including supervision, problem solving and decision making, planning\nand organizing, interpersonal sensitivity, management control, adaptability/flexibility, and\nstress and time management.\n\u2212 Strong oral and written communication skills for working with a diversity of personnel, public\nofficials and citizens.\n\u2212 Ability to maintain working knowledge of department/division operations and procedures,\nand federal, state and local regulations.\n\u2212 Ability to learn and utilize with proficiency a variety of software applications for standard\noffice use, as well as for specialized warehouse/partsroom purposes.\n\u2212 Knowledge and ability in fiscal records management including cost analysis, budget\nadministration and development, purchasing and inventory control.\n\u2212 Ability to establish effective working relationships with customers and vendors.\n\u2212 Knowledge of material resources and vendors, sources of supplies and user material needs\nand applications.\n\u2212 Physical mobility to perform the essential functions of the job.\nWORKING ENVIRONMENT:\nWork is performed primarily in a warehouse and warehouse office setting, with frequent exposure to\nall kinds of weather. Prolonged sitting may be required at a computer workstation.\nLifts, carries or otherwise moves a variety of materials, parts and equipment weighing up to\napproximately 50 pounds when filling orders and stocking shelves. Equipment and materials in\nexcess of this weight are moved or lifted with assistance. Works on ladders, operates a fork lift,\npallet trucks and hand trucks in the performance of duties. May drive City vehicles to pick up items\nfrom venders and to deliver parts and equipment to work sites. The Warehouse Supervisor is on\ncall and occasionally works weekends, evenings and during emergencies.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Minimum of one (1) year supervisory experience required.\n\u2212 Minimum four (4) years experience in computerized partsroom or warehouse involving\ninventory control required.\n\u2212 Experience in computer technology and automated inventory control systems required.\n\u2212 BA in Business Administration or Business Management preferred.\nPWWarehouseSupervisor.jd.doc\nWarehouse Supervisor Page 3\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver\u2019s license and good driving record required. A three-year\ndriving record abstract must be provided prior to hire.\nPREPARED BY: J. Cady REVIEWED BY:\nL. McGowan-Smith Dick McKinley\n8/02 Director, Public Works\nREVIEWED BY:\nTom Rosenberg, Asst. Director\nPublic Works, Operations\nPWWarehouseSupervisor.jd.doc"}
{"Department": "Public Works", "Job Title Sort": "Water Quality Specialist", "Job Title": "Water Quality Specialist", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWWaterQualitySpecialist.jd.pdf", "SharePoint List ID": "521", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWWaterQualitySpecialist.jd.pdf", "pdf_file": "PWWaterQualitySpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Water Quality Specialist UNION:231\nSG:5\nDEPARTMENT: Public Works, Operations Division CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nThe Water Quality Specialist evaluates water quality and plant process data; develops and implements\nlaboratory and field projects; evaluates and audits laboratory practices; and prepares scientific and\ntechnical reports, including reports for local, state and federal compliance. This position assumes the\nduties of quality control for the City\u2019s accredited laboratories. Utilizes computer databases, hydrologic\nmodeling software, and manages datasets. Performs laboratory work, conducts statistical analysis,\nperforms fieldwork for regulatory and environmental monitoring programs and responds to citizen\ninquiries and complaints regarding water, stormwater, and wastewater. Position must work with a high\ndegree of accuracy since error or negligence may compromise the City's water and wastewater\ntreatment systems, its ability to meet regulatory obligations, as well as have an impact on its water,\nwastewater and storm water capital improvement programs.\nSUPERVISORY RELATIONSHIPS:\nReports to the Technical Supervisor - Water Quality. Serves in a supporting role to the Chief Operator\nWater Treatment and the Operations Supervisor Wastewater Treatment. Works under general\nsupervision and the guidance of City and Departmental policies and procedures as well as applicable\nFederal, State and City regulations. Provides direction to and trains Laboratory Technicians, temporary\nworkers and student interns.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Researches, develops, implements, monitors and evaluates laboratory and field-testing\nmethods for storm and surface water environmental monitoring programs. Plans, coordinates,\nand conducts technical activities as assigned, such as analysis of water resources and\noperational data related to municipal drinking water, stormwater, and wastewater plant\noperation. Conducts statistical analysis and interprets as needed, including evaluating data\ntrends.\n2. Prepares work products, such as reports and technical reviews, for regulatory programs, as\nassigned, to comply with state and federal monitoring requirements for drinking water,\nstormwater and wastewater. Coordinates with other departments, contractors, and utility\ncustomers, to meet project needs. Writes reports resulting from special project work.\n3. Coordinates and monitors laboratory quality assurance, including routine review of all laboratory\ntests performed, review of quality control data to determine acceptability and compliance with\nlocal, state, and federal requirements, and internal laboratory audits to assist with maintaining\nstate laboratory accreditation.\n4. Interprets, and communicates standard operating procedures to laboratory and operations staff,\nadapting to City Operations as necessary. Provides technical assistance with air and water\nquality instrumentation and the implementation of work procedures into daily tasks. This may\ninclude sampling, analysis, calibration, and actions needed to ensure data quality.\n5. Manages database records, including review of electronic records for quality and completeness,\nand correcting errors in electronic data used for compliance reporting. Synthesizes large and\ncomplex datasets. Investigates and identifies root causes of issues and implements or\ncoordinates resolutions.\n6. Conducts field monitoring and laboratory analysis for utility programs relating to drinking water,\nwastewater and surface water. Operates and maintains a variety of laboratory equipment and\ninstrumentation; performs a variety of physical, chemical and biological analyses on wastewater,\ndrinking water and surface water samples.\n7. Performs duties in specialized technical areas, such as special monitoring programs for\nsecondary wastewater treatment, storm water and drinking water as assigned. Collects\nwastewater, drinking water and surface water samples for laboratory testing from identified\nsites. Provides technical input on projects that may influence water quality.\n8. Responds to citizen inquiries and concerns related to drinking water. Handles complaints on\nspecific water quality problems such as taste, odors, etc., and contacts customers regarding test\nresults. Responds to data requests utilizing automated report writing software to organize data\nto parse, compare, tabulate, and summarize data points. Participates in public information\nprograms to educate customers.\n9. Conducts laboratory risk communication, hazardous material management and chemical\ninventory.\nADDITIONAL WORK PERFORMED:\n1. Assists Technical Supervisor in training laboratory employees and has delegated oversight of\ntheir assignments and work product.\n2. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- Principles of chemistry and biology and the application of scientific methods.\n- Appropriate laboratory techniques, testing methods and equipment and ability to develop and\nimplement new laboratory methods and procedures.\n- Knowledge and skill with computer applications and data analysis.\n- Research methods, problem-solving, and decision-making models.\n- Working knowledge of quality assurance and quality control principles and techniques in the\nlaboratory environment.\n- Laboratory hazards and necessary safety precautions applicable to work environment.\n- Working knowledge of applicable state and federal regulations and standards.\nSkill in:\n- Good oral communication skills to work effectively with coworkers and the public.\n- Good technical writing skills to produce a variety of reports.\nAbility to:\n- Read and interpret equipment specifications, technical manuals, and instructions.\n- Compile, evaluate and analyze complex data and information and recommend actions.\n- Provide written account in variety of formats of assigned projects and results of analysis.\n- Independently plan and organize work assignments to meet deadlines.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Physically perform the essential functions of the position, including:\n- Visual acuity to differentiate color and computer screens;\n- Fine finger dexterity to manipulate laboratory equipment and computer keyboard;\n- Adequate hearing for telephone and radio communications;\n- Ability to stand for long periods of time;\n- Ability to traverse rough terrain on a regular basis;\n- Frequent lifting up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is performed mostly in an office and laboratory environment in an industrial plant. May require\nworking outdoors in all weather conditions and on irregular terrain. The treatment plants are high risk\nenvironments which require special safety precautions, i.e. working near heavy operating equipment,\ntoxic or volatile chemicals, noxious gases, and with exposure to raw sewage. Employees may be\nrequired to wear protective clothing such as coveralls, rain gear, masks, boots, goggles, gloves, or\nshields and use respirator and self-contained breathing apparatus when appropriate.\nEXPERIENCE AND TRAINING REQUIREMENT:\n- Bachelor of Science degree in biology, chemistry, environmental science, natural resource\nmanagement or related discipline.\n- Minimum of two years related laboratory or field experience required.\n- Experience working with external agencies and citizens preferred.\n- A combination of education and experience sufficient to provide the applicant with the\nknowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n- Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n- Employment contingent upon passing a criminal convictions and local background check.\nPREPARED BY: L. McGowan REVIEWED BY:\nS. Mahaffey Eric Johnston, Asst. Director\n1/01 Public Works, Operations\nREVISED BY: P. Wendling REVIEWED BY:\nL. McGowan-Smith Ted Carlson, Director\n12/01 Public Works\nP. Wendling/Rowlson\n04/02\nP. Wendling/L. Klemanski\n10/07\nP. Wendling/R. Johnson/ R. Delker\n02/19"}
{"Department": "Information Technology Services", "Job Title Sort": "Web Systems Analyst", "Job Title": "Web Systems Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "ITWebSystemsAnalyst.jd.pdf", "SharePoint List ID": "77", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/ITWebSystemsAnalyst.jd.pdf", "pdf_file": "ITWebSystemsAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Web Systems Analyst UNION:231\nSG:7\nDEPARTMENT: Information Technology Services Department CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nResponsible for all aspects of the City\u2019s public website and internal intranet. Provides management,\nexpertise, leadership, and support for all technologies related to the City\u2019s presence on the internet, and\nadvises IT and City leadership on all areas of responsibility.\nPerforms research on changes to website technology and regulations; evaluates and recommends\ntools and future technical directions, as well as developing and recommending budget requests for\nareas of responsibility. Responsible for project management and technical leadership for the selection,\nimplementation, and support of application technology, including leading project teams, assisting\nbusiness users to define projects and using Project Management Institute (PMI) practices appropriately\nbased on project size and criticality to successfully complete assigned projects. Performs detailed\nsystems analysis and support services to maintain systems availability, security, and performance for\nassigned systems.\nSUPERVISORY RELATIONSHIP:\nThis position reports to the Information Technology Applications Manager. Work is performed under\ngeneral supervision and the guidance of City and Department policies, procedures, standards, and\nguidelines. Handles emergencies as directed by the Application Manager, Network Administrator, or\nInformation Technology Services Director. May supervise other lower level staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Installs, supports, and maintains complex enterprise website systems. Maintains web servers\nincluding installation and configuration of web technology, patching of server software, testing,\nupgrades, migrations, security, backups, disaster recovery, and performance. Writes technical\ndocumentation, troubleshoots, and resolves problems associated with this function.\nRecommends budget requests to acquire, support, and maintain current and planned website\ninfrastructure.\n2. Develops standards, procedures, and style guides for City websites and social media and\nmonitors compliance. Leads City department content editors in planning, designing, organizing,\ndeveloping, and maintaining quality web content. Provides content updates to website\ninformation. Provides training on content management standards, procedures, and tools for City\nweb editors. Creates, manipulates, and enhances photographs and graphics for use in City\nwebsites, social media, and other digital publications. Monitors and enforces compliance for use\nof copyrighted materials on City websites. Develops and recommends standards, procedures,\nand policies pertaining to City web technology and services.\nITWebSystemsAnalyst.jd.doc (1)\n3. Configures and utilizes web analytics tools, analyzes data, creates reports, and uses results to\nimprove City websites and search engine optimization. Manages the City\u2019s stock photo catalog,\nofficial logo resources, and branding guide. Designs and tests websites incorporating usability\ntesting, accessibility standards, user experience design principles, effective information\narchitecture, City branding, and customer requirements. Identifies and recommends strategic\ninitiatives for the City website and intranet.\n4. Supports City website technology by collecting, prioritizing, and addressing enhancement\nrequests and reported issues. Maintains strong working relationships with vendors and City\nstaff. Recommends improvements to City websites based on best practices, standards,\nregulations, laws, City business needs, performance metrics, and new technologies.\n5. Manages projects to build or update public and internal websites and services and acquire and\nimplement business applications as assigned. Provides organization, leadership, and expertise\nfor projects. Develops project documents including project charters, requirements, budgets,\nrequest for proposals, contracts, and project plans. Participates in contract negotiation and\nacquisition of solutions. Manages and supports the project to completion with exceptional\nleadership, communications, and technical skills.\n6. Works to improve business processes on City application systems. Identifies and utilizes\ntechnology tools including custom forms, workflows, reports, dashboards, scripts, application\nprotocol interfaces, and other technology. Produces and provides effective training for\nindividuals and groups. Applies security standards and best practices to all technology work and\nproducts.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May supervise lower level staff as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Expert knowledge of web content management solutions including SharePoint and WordPress,\ncontemporary social media services including Facebook, Twitter, and Instagram, Google search\nand analytics tools.\n\u2212 Expert knowledge of web page design conventions, standards, current trends, and languages\nincluding: HTML, CSS, JavaScript, and responsive web design.\n\u2212 Extensive knowledge of technology infrastructure including: TCP/IP, HTTP, FTP, Microsoft\nWindows Server, SQL Server, SharePoint Server, Office 365, Azure Cloud Services,\nPowerShell, Microsoft Internet Information Services (IIS) and Apache HTTP web servers.\n\u2212 Extensive knowledge of Adobe PhotoShop, Lightroom, Illustrator, and InDesign.\n\u2212 Thorough knowledge of web accessibility standards, guidelines, and best practices including\nWeb Content Accessibility Guidelines (WCAG), assistive technologies and development tools\non desktop and mobile devices.\n\u2212 Thorough knowledge of tools and techniques to analyze technical issues, identify root cause,\nand correct problems.\nITWebSystemsAnalyst.jd.doc (2)\n\u2212 Thorough knowledge of Project Management Institute (PMI) Project Management Body of\nKnowledge (PMBOK).\n\u2212 Thorough knowledge of Microsoft Office productivity tools and report design tools.\n\u2212 Thorough knowledge of Microsoft, Apple, and Google operating systems and internet browsers\nfor desktop and mobile devices.\n\u2212 Familiarity and understanding of regulatory standards including PCIDSS, HIPAA, CJIS, and\nWashington\u2019s Local Government Common Records Retention (CORE) Schedule.\n\u2212 Familiarity and understanding of Information Technology Infrastructure Library (ITIL) framework.\n\u2212 Standards and best practices for cyber security such as CIS and NIST.\nSkills in:\n\u2212 Excellent problem-solving skills, evaluation of past practices, and willingness and\nability to think creatively and strategically.\n\u2212 Excellent communications with all levels of staff, vendors, and customers. Must be\nable to listen to others, process information, and provide clear, purposeful, efficient, and\neffective communications.\n\u2212 Excellent skills in use of reporting, scripting, and other development tools to\nanalyze data, develop process automation, or to distribute information from City applications.\n\u2212 Excellent attention to detail.\n\u2212 Excellent project management skills.\n\u2212 Strong leadership skills and commitment to improvement.\n\u2212 Strong organization and time management skills.\n\u2212 Strong customer service skills.\nAbility to:\n\u2212 Excellent ability to demonstrate and provide leadership in assigned areas and\nprojects.\n\u2212 Excellent ability to make decisions under broad guidelines, represent the City's\nneeds to vendors and potential vendors, explore and evaluate future technical directions the\nCity should consider.\n\u2212 Excellent ability to make decisions under broad guidelines and represent the City\u2019s\nneeds to vendors and potential vendors.\n\u2212 Excellent ability to manage, coordinate and support City website content on SharePoint and\nWordPress.\n\u2212 Excellent ability to communicate clearly, verbally and in writing, at all levels.\n\u2212 Strong ability to solve complex business process and technology problems.\n\u2212 Strong ability to manage effective meetings.\n\u2212 Maintain absolute confidentiality of sensitive files, data and materials accessed, discussed, or\nobserved while working with City staff.\n\u2212 Maintain security and confidentiality of systems and records while adhering to security policies\nand procedures.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Organize, assign, oversee and evaluate the work of assigned staff.\n\u2212 Expand on technical skills quickly using all available resources.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Adjust work schedule to adhere to system service level agreements.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Dexterity of hands and fingers to operate a computer keyboard;\n\u2212 Near distance visual acuity to assure proper operation of computers and software,\n\u2212 Ability to exchange verbal information in person and by telephone;\n\u2212 Lifting and moving components weighing up to 25 pounds.\nITWebSystemsAnalyst.jd.doc (3)\nWORKING ENVIRONMENT:\nThe work performed is in an office setting at a computer workstation with long periods of sitting or\nstanding. Work environment includes a normal range of noise and other distractions with low everyday\nrisks working around standard office equipment. Work requires frequent visits to customer worksites.\nWork may require call outs or other flexibility in scheduling.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA or BS degree in computer science, information systems, interactive media, or related field.\n\u2212 Technical:\n\u2212 Four years of progressively responsible experience managing public and internal\nwebsites for complex organizations with at least 250 employees required. Providing such\nwork in a government setting is preferred.\n\u2212 Four years of progressively responsible experience designing, implementing, and\nsupporting websites required.\n\u2212 Experience in a project manager role in software acquisition or implementation projects\nis required.\n\u2212 Experience developing, managing, and supporting websites on SharePoint strongly\npreferred.\n\u2212 Experience developing and supporting applications using html5 and JavaScript\npreferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions and local background check.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement is required.\n\u2212 Willingness and ability to work extra hours or change hours as needed to do systems work\noutside of normal business hours.\nPREPARED BY: M. Mulholland REVIEWED BY:\nS. Niedermeyer Marty Mulholland\n1/07 Information Technology Services\nDepartment Director\nL. McGowan-Smith\nS. Elsner\n11/18\nITWebSystemsAnalyst.jd.doc (4)"}
{"Department": "Police", "Job Title Sort": "What-Comm Accounting Technician", "Job Title": "What-Comm Accounting Technician", "Classification": "Accounting Technician", "Bargaining Unit": "Union:1937", "Published File Name": "POWhat-CommAccountingTechnician.jd.pdf", "SharePoint List ID": "243", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/POWhat-CommAccountingTechnician.jd.pdf", "pdf_file": "POWhat-CommAccountingTechnician.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: What-Comm Accounting Technician UNION:1937\nSG:109\nCLASS TITLE: Accounting Technician CS:Y\nFLSA:Y\nDEPARTMENT: Police EEO4CODE:AS\nJOB SUMMARY:\nPerforms a variety of bookkeeping and financial record keeping duties and provides administrative office\nsupport for the What-Comm Communication Center. Coordinates services to assist the Director of the\nWhat-Comm Communications Center and facilitates day-to-day activities. Work involves handling\nsensitive communications and materials. Also provides office support services to the What-Comm Deputy\nDirector.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Director of Operations of the What-Comm Communications Center, but also\nreceives direction from the Director of What-Comm (Deputy Chief of Services). Works under applicable\nCity, What-Comm Center, and other regulations, policies, procedures, and guidelines.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as the Center\u2019s bookkeeping and accounting functions by preparing, maintaining,\nupdating and verifying all related financial records. Processes invoices and travel\nreimbursements for payment; maintains records on expenditures. Maintains Center\u2019s petty cash\nfund. Prepares invoices for 911 recordings.\n2. Prepares and processes the Center\u2019s purchase requisitions. Codes, verifies, totals, and\nmaintains records. Gathers information needed for purchasing decisions. Inventories\ndepartment supplies and purchases office supplies and equipment as needed.\n3. Calculates user agencies fees and prepares law enforcement and fire user agencies quarterly\nbillings. Tracks and monitors 911 phone tax and other revenues. Codes and processes\nrevenue.\n4. Prepares annual Fire/Aid and Interfund billings. Reviews CAD reports to determine number of\ncalls in each agency\u2019s jurisdiction. Calculates first quarter adjustments of user agencies fees\nbased upon overpayment or underpayment from the previous year. Calculates user agency\nquarter payments for the next year. Prepares interfund billing for Bellingham Police, Bellingham\nFire, and Medic One.\n5. Prepares annual dispatch budgets, to include the Public Safety Answering Point, Law\nEnforcement, and Fire/Aid budgets, and provides to Director of What-Comm and Fire Chief for\napproval. Gathers and compiles budget information; estimates the needs and costs for supplies\nand equipment. Prepares budget documents in accordance with established formulas and\nequations. Monitors and maintains budget records. Identifies discrepancies in the budget and\nareas of potential over or under expenditures.\nPOWhat-CommAccountingTechnician.jd\nWhat-Comm Accounting Technician Page 2\n6. Maintains and processes Center\u2019s payroll records. Reviews payroll records to ensure\ncompliance with the Dispatchers Guild Contract. Makes necessary corrections. Prepares\nvarious payroll reports. Answers payroll and benefit related questions from Center\u2019s employees.\n7. Compiles data from a variety of sources and prepares statistical reports. Generates computer\naided dispatch reports for distribution to the user agencies.\n8. Compiles and classifies data from varied sources to produce monthly invoicing for all grant\nrelated activity. Maintains accurate and up-to-date filing and information systems in accordance\nwith grant requirements and for auditing and reporting purposes.\n9. Maintains documented training records for all Center personnel. Provides supervisor with\nperiodic status reports of training hours needed for each dispatcher to maintain Dispatch\ncertification. Completes applications for recertification for each dispatcher and submits to\nWashington State Criminal Justice Training Commission.\n10. Prepares annual shift and vacation bid documents. Post bid documents and monitors to ensure\nthat procedures are being followed. After bid process is closed, prepares and posts schedule in\naccordance with bid process.\n11. Serves as secretary to the What-Comm Administrative Board. Composes minutes of the\nmeetings, prepares correspondence, conducts research, and performs other various secretarial\nduties related to the business of the Administrative Board.\n12. Performs secretarial duties including typing, editing and proofing correspondence and other\nmaterials; composes routine correspondence; serves as receptionist; and schedules and\narranges meetings.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\n\u2212 Thorough knowledge of double entry bookkeeping principles and practices.\n\u2212 Knowledge of governmental accounting and auditing practices applicable to work performed.\n\u2212 Skill in applying bookkeeping and accounting principles to prepare accurate and timely reports\nand detailed account records.\n\u2212 Thorough knowledge of City and departmental policies, rules, procedures, What-Comm policies\nand procedures and union contracts applicable to work performed.\n\u2212 Ability to utilize a variety of computer software including spreadsheets for development and\nmaintenance of record keeping systems.\n\u2212 Knowledge of standard business English usage, spelling, grammar and punctuation.\n\u2212 Basic math skills including the ability to add, subtract, multiply, divide, and compute\npercentages. Ability to understand and apply basic mathematical formulas.\n\u2212 Through knowledge of City budgetary process.\n\u2212 Ability to utilize standard office equipment including typewriter and calculator.\n\u2212 Ability to prioritize workload and work independently.\n\u2212 Ability to handle multiple tasks with accuracy and attention to detail in an environment of\nfrequent interruptions.\n\u2212 Ability to maintain the confidentiality of sensitive communications and materials.\n\u2212 Excellent communication skills to communicate effectively with other employees, agencies, and\nPOWhat-CommAccountingTechnician.jd\nWhat-Comm Accounting Technician Page 3\nthe general public using courtesy, tact, and diplomacy.\n\u2212 Ability to maintain a current general knowledge of the functions, programs, personnel, and\nprojects of the What-Comm Center.\n\u2212 Ability to develop and recommend standard bookkeeping procedures and systems within\ngeneral guidelines.\n\u2212 Physical ability to perform required duties.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed primarily at the front desk of the What-Comm 911 Communications Center in a\nsensitive law enforcement dispatch environment. Involves sitting and working at a computer work\nstation for extended periods of time, gathering/distributing materials to various locations within the\ncenter. Requires some standing and lifting.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Two years of bookkeeping and secretarial/clerical experience with a business or public entity\nand one year of vocational training in bookkeeping, business, and/or secretarial skills.\n\u2212 Keyboarding skills and ability to type accurately at 45 wpm NET required.\n\u2212 10-key by touch required.\n\u2212 Strong knowledge of word processing, spreadsheet, and computerized recordkeeping software\nrequired.\n\u2212 Any combination of experience and education, which provides the applicant with the desired\nskills, knowledge and ability required to perform the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must pass Police security clearance (including polygraph and background check) prior to hire.\nPREPARED BY: T. Julius REVIEWED BY:\nP. Keith Randall H. Carroll\nC. Sellin Chief of Police\nMK\n12/94\nREVISED BY: L. Hill\nT. Julius\n7/05\nCOMMISSION ALLOCATION: August 10, 2005\nPOWhat-CommAccountingTechnician.jd"}
{"Department": "Police", "Job Title Sort": "What-Comm Deputy Director", "Job Title": "What-Comm Deputy Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "POWhatCommDeputyDirector.jd.pdf", "SharePoint List ID": "363", "Salary Grade": "E2-12", "pdf_url": "https://cob.org/wp-content/uploads/POWhatCommDeputyDirector.jd.pdf", "pdf_file": "POWhatCommDeputyDirector.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: What-Comm Deputy Director E-PLAN\nSG:E2-12\nDEPARTMENT: Police Department CS:N\nFLSA:N\nEEO4CODE:OA\nJOB SUMMARY:\nThis position manages, administers, and directs the activities, programs and operations of the What-\nComm 911 Communications Center. Researches, develops, implements and oversees the programs,\npolicies, procedures and services at the Center, ensuring the highest service standards to the public\nand user agencies. Responsible for direct or indirect supervision of all What-Comm Communications\nCenter personnel. Manages the Center\u2019s overall annual budget and assists in the preparation,\noversight, and presentation to the What-Comm Administrative Board for final approval. Researches and\nrecommends equipment and technology replacements and upgrades to maintain and enhance\nefficiency standards.\nSUPERVISORY RELATIONSHIP:\nThis position reports directly to the What-Comm Director (Deputy Police Chief). Works in collaboration\nwith the Division Chief of the Prospect Communications Center (Fire/EMS dispatch) and works with the\nWhat-Comm Administrative Board composed of elected officials from various City, County, and other\ngovernmental entities. Directly supervises technical, administrative and supervisory employees of the\nWhat-Comm Communications Center; oversees the work of Dispatchers through supervisors.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes and directs the activities of the What-Comm Communications Center and its\ntelecommunication facilities, programs, equipment and personnel. Develops, implements,\nmonitors and evaluates the effectiveness of short and long-term goals and programs. Develops\nand effectively implements necessary changes. Develops, recommends and implements\nstandard operating procedures for the Center. Maintains appropriate reports, correspondence\nand records.\n2. Oversees, plans, organizes, coordinates, and assigns the work of Center personnel. Establishes\nperformance standards, oversees training and evaluation, performs coaching and recommends\ncorrective action as necessary. Participates in the selection of new employees in conjunction\nwith the police department\u2019s Office of Professional Responsibility. Collaborates with Center\nDirector and Human Resources to manage and ensure compliance with City and Department\npolicies and procedures and collective bargaining agreements and participates in negotiation of\nnew contracts.\n3. Fosters a service-oriented and cooperative attitude among staff to ensure coordination of\nefforts, efficient and intelligent use of resources. Conducts staff meetings. Promote staff\u2019s\nrecommendation of improvement ideas. Oversees investigation of complaints, questions, and\ninquiries.\nWhat-Comm Deputy Director Page 2\n4. Ensures that the Center is in a state of perpetual readiness through regular testing, exercise,\nand maintenance programs. Oversees both technical and operational problem-solving of\nequipment. Ensures that all systems, programs, and equipment are maintained in a good state\nof repair and meet the user agency\u2019s needs in the most economical manner consistent with the\nbudget, technical practices, operational procedures, and governing laws and regulations.\nRecommends appropriate changes to Center Director.\n5. Develops appropriate long-range plans, including strategic capital improvements, staffing and\nother matters. Prepares specifications for the purchase of telecommunications equipment and\nmaintenance contracts. Ensures proper management of CAD program to include purchases,\nupgrades, and coordinates efforts with hardware/software vendors.\n6. Develops and maintains excellent working relationships with Administrative Board members,\npersonnel, user agencies, the media, other community stakeholders, and the public. Works with\nthe Director in developing reports to the Administrative Board on outstanding issues of strategic\nplanning and financial impacts to the Center and/or User Agencies.\n7. Assists in the preparation of the Center\u2019s budget and its presentation to the Administrative\nBoard for final approval. Works with Director as liaison to user agencies, elected and appointed\nofficials of local governments, representing the program in meetings with other agencies, locally\nand regionally. May participate in public hearings concerning Center Operations/needs.\nOversees the proper billing of user agencies.\n8. Represents Center\u2019s interests with local, state, and national 911 technical organizations and\nassociation meetings.\n9. Responsible for public relations by overseeing community education and performing public\ninformation tasks as need/demand arises.\n10. Responsible for ensuring proper collection of evidentiary recordings of 911 calls and testimony\nin court to authenticate recorded incidents and other matters involving the center. Oversees\nresponse to public records requests and ensures compliance with Public Records Act.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Comprehensive knowledge of 911 Center operations, standard practices, equipment, services,\nand programs.\n\u2212 General knowledge of managerial practices, supervisory and personnel management practices,\nincluding team building and motivational skills to supervise staff.\n\u2212 Knowledge of police, fire and EMS dispatch systems/equipment such as Computer Aided\nDispatch (CAD) systems, phones, mapping equipment, radios, 911 phone systems with text to\n911 capabilities, emergency response radio systems, Enhanced 911 and supporting technology,\nand 911 recording equipment.\n\u2212 Emerging trends and technology surrounding Next Generation 911. Awareness of the potential\nbudgetary impacts of Next Generation 911. Aware of opportunities to seek outside funding for\nNext Generation 911 impacts.\n\u2212 Working knowledge of governmental institutions, organizations, and processes.\nWhat-Comm Deputy Director Page 3\n\u2212 Familiarity with area communities and environments.\n\u2212 Budgeting procedures.\n\u2212 Labor relations, contract negotiation, labor contract administration and grievance procedures.\n\u2212 Impacts and issues surrounding the consolidation of 911 Centers.\n\u2212 Public disclosure laws and requirements.\nSkill in:\n\u2212 Excellent interpersonal skills to establish and maintain effective working relationships with\ndepartment staff, with user agencies, elected officials, employees, outside agencies, private\nentities, the media, and the public.\n\u2212 Excellent oral and written communications skills, in order to effectively communicate at a\nprofessional level, make presentations and recommendations, prepare effective documentation\nand convey information and instructions clearly.\n\u2212 Excellent planning and organizational skills to effectively prioritize work, multi-task, and manage\ndemands from diverse sources.\n\u2212 Excellent research skills in order to identify and recommend technology and equipment that\nwould ensure the effective and efficient 911 services, providing user friendly tools to 911 staff to\naccomplish the goals of their jobs and the 911 Center.\nAbility to:\n\u2212 Remain calm and provide direction under stressful and emergency situations.\n\u2212 Exercise discretion over sensitive and confidential issues related to the department, incidents,\nand employee matters. Maintain the confidentiality and privacy of privileged communications.\n\u2212 Manage own work-related stress and able to provide effective and timely direction during\nemergencies. Relate to or assist employees experiencing work-related stress.\n\u2212 Work within a multi-jurisdictional dispatch center, providing service to several agencies,\nincluding cities, Whatcom County, and tribal agencies.\n\u2212 Plan, organize, lead teams, and manage staff; oral and written communications; public\npresentations; interpersonal sensitivity; problem analysis and decision making; time and stress\nmanagement.\n\u2212 Read, understand, and implement legal and procedural changes affecting work performed.\n\u2212 Communicate effectively with elected officials, employees from other agencies and citizens in a\npublic setting.\n\u2212 Efficiently and accurately utilize a variety of standard office equipment and software\napplications.\n\u2212 Compose and prepare business correspondence using standard business English.\n\u2212 Effectively delegate and oversee work and projects.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is generally performed in a secured office environment with travel to meeting locations, within and\noutside the County and State. May be required to attend early morning, evening, or weekend meetings.\nWill be required to carry a cell phone. In emergency situations, must have access to guaranteed,\nWhat-Comm Deputy Director Page 4\nreliable transportation at all times. This is a sedentary position with minimal physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s Degree in Criminal Justice, Communications, Business Administration, Emergency\nManagement, Public Administration, Political Science or related field.\n\u2212 Four years of experience in a countywide 911 Center with combined call-receiving and\ndispatching.\n\u2212 Three years of management or supervisory experience including responsibility for compliance\nwith applicable local, state and federal laws, regulations and mandates.\n\u2212 Experience with budget preparation and management preferred.\n\u2212 Experience with issues surrounding the consolidation of 911 Centers preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to accept\n\u201ccall out\u201d status for emergency situations.\nPREPARED BY: D. Doll REVIEWED BY:\nC. Gatza Flo Simon\n2/14 Interim Police Chief\nREVISED BY: A.Sullivan\nG. Erickson\n6/21"}
{"Department": "Police", "Job Title Sort": "What-Comm GIS Analyst", "Job Title": "What-Comm GIS Analyst", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POWhat-CommGISAnalyst.jd.pdf", "SharePoint List ID": "511", "Salary Grade": "3", "pdf_url": "https://cob.org/wp-content/uploads/POWhat-CommGISAnalyst.jd.pdf", "pdf_file": "POWhat-CommGISAnalyst.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: What-Comm GIS Systems Analyst UNION:231\nSG:3\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4CODE:PR\nJOB SUMMARY:\nProvides support of critical systems at the What-Comm 911 communications center. Responsible for\nthe preparation and maintenance of geographic data sets and other information for use in\ngeographic information system (GIS), computer aided dispatch (CAD), and mobile data terminal\n(MDT) systems. Validates and ensures accuracy of GIS spatial data, 911 Dispatch data, and the\ntelephone company\u2019s Master Street Addressing Guide (MSAG) database. Creates and maintains\ncartographic maps for both the Dispatch CAD system and for emergency response vehicles (MDT's).\nProvides technical support for computer and telephone systems including CAD, 911 phone system,\n911 radio system and 911 recording system.\nSUPERVISORY RELATIONSHIP:\nReports to the What-Comm 911 Communications Center Deputy Director. Works under general\nsupervision and the guidance of City and Departmental policies and procedures. May supervise\nlower level staff as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\nGIS Functions\n1. Performs database management, geoprocessing, geospatial analysis, map compilation,\nprogramming. Reviews and documents business processes, requirements and work flow\nand establishes data collection and mapping techniques and standards and project\ncoordination as needed.\n2. Performs management and maintenance of emergency response GIS geospatial data.\nPrepares and formats GIS data such as street centerlines, addresses, emergency response\nzones, jurisdiction boundaries, and law reporting areas using ArcGIS software for upload to\nthe geofile module of the Whatcom County E-911 public safety system.\n3. Creates, updates and maintains maps within the Computer Aided Dispatch (CAD) system\nused by E911 dispatchers as well as maps in Emergency response vehicle MDT systems.\n4. Performs data management and manipulation of all provided regional data sets including\nnormalizing, merging and revisions as well as ensuring data is synchronized and current.\n5. Collaborates with federal, state and local government agencies in collecting and merging\nGIS datasets required for E-911 county wide dispatch and mapping. Responsible for\ndeveloping project schedules, communicating with stakeholders and other GIS and Public\nSafety personnel, and overseeing completion of activities.\nPOWhat-CommGISAnalyst.jd.docx\nWhat-Comm GIS Analyst\n6. Develops GIS business processes to support the E-911 mapping system and emergency\nservices. Works with professionals in a variety of disciplines within the City and Whatcom\nCounty to coordinate and develop strategies to incorporate multiple GIS data sets for use in\nE-911.\n7. Provides resources, technical support and acts as liaison on behalf of What-Comm with\nother regional GIS departments, 911 professionals, emergency services professionals,\nconsultants, and agencies.\n8. Participates in State E911 GIS subcommittee regarding input and collaboration in creating\nstatewide GIS dataset to be used for future Next Generation 911 call routing technology.\nRequires manipulating, uploading and correcting County wide data sets in order to adhere to\nState adopted data requirements.\n9. Attends relevant conferences and training to stay current with industry trends.\nMSAG Functions\n10. Develops and maintains the Emergency Service Zone boundaries as well as Emergency\nService Number (ESN) boundaries.\n11. Maintains the Master Street Address Guilde (MSAG) database system which consists of\naddress and street data connected to emergency services districts (ESD). Includes\nmaintaining the integrity between public safety GIS and MSAG Emergency Service Zone\nBoundary layers to ensure essential accuracy of E911 telephone requests for service.\n12. Acts as a central point of contact for emergency responders and dispatch personnel to\ncoordinate MSAG and Public Safety System changes or discrepancies if discovered.\n13. Coordinates with phone companies to ensure all names, telephone numbers, addresses,\nroad names and emergency service numbers in database are available and correct in order\nto aid communications personnel with dispatching the correct agency to the exact location of\nthe 911 emergency.\n14. Coordinates address modifications with local jurisdictions to insure MSAG is kept current.\nThis requires researching and correcting errors or discrepancies in addresses, street names,\nand number ranges. Researches and corrects all telephone service issues relating to MSAG\nvalidation and E-911 data failures. Checks new addresses and verifies that they fit within the\nproper address range.\n15. Monitors annexations in municipal areas and coordinate with county and city officials\nregarding associated changes in street range numbers, community name and jurisdictional\nboundary as well as their emergency service and response zones.\nSystems Support\n16. Performs high quality, detailed consultation, technical support and troubleshooting for\nsystems including CAD hardware, applications and databases, front-end call taking\napplication as well as MIS Databases, 911 phone system, Digital Call Recorders, SQL and\nInformix databases. Evaluates current procedures and recommends changes and\nimprovements. Stays up to date with current systems and procedures; provides instruction\non procedures and use of hardware and software.\nPOWhat-CommGISAnalyst.jd\nWhat-Comm GIS Analyst\n17. Responds to problems 24/7 experienced in Computer Aided Dispatch (CAD), 911 phone\nsystem, 911 radio system, 911 recording system and other essential systems within the 911\ncommunications center as assigned.\n18. Stays current with developments and changes in the desktop computer and related\nhardware and applications software industry. Participates in reviewing and testing new\nhardware and software applications for potential use.\nADDITIONAL WORK PERFORMED:\n1. May direct lower level staff including training, prioritizing and reviewing work, as assigned.\n2. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of advanced GIS concepts, geo-processing functions and techniques,\nand spatial database management procedures.\n\u2212 Comprehensive working knowledge of database concepts.\n\u2212 Demonstrated knowledge of GIS programming and scripting languages .\n\u2212 Operating systems, products and concepts involved in the operation of desktop computers.\n\u2212 Structured Query Language (SQL) and its applications with GIS analysis and data/system\nintegration.\n\u2212 Oracle DBMS/SQL Server and ESRI ArcSDE Spatial Data Server.\n\u2212 Demonstrated knowledge of GIS database design (geodatabase)\n\u2212 The development, configuration and optimization of web mapping services (ArcGIS Server).\n\u2212 Working knowledge of systems including CAD, 911 phone system, 911 radio system and 911\nrecording system\n\u2212 Working knowledge of the functions of City departments, office operations and\ninterdepartmental working relationships.\n\u2212 Working knowledge of principles and procedures of project coordination.\nSkills in:\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith clients, vendors and associates.\n\u2212 Good oral communication skills, including good listening skills, to communicate with\ntechnical and non-technical internal clients.\n\u2212 Working both as a member of a team and as a project leader.\n\u2212 Writing in clear, concise language to produce reports and other required documentation.\n\u2212 Operating, GIS hardware, software and related peripheral equipment as required to\naccomplish assigned duties.\n\u2212 ESRI GIS software skills, including ArcInfo and ArcView for analysis and mapping.\n\u2212 Planning, organizing, decision-making and time management skills, including the ability to\nappropriately prioritize assignments.\n\u2212 Working independently under pressure and with minimal supervision to solve problems and\nmeet deadlines.\nAbility to:\nPOWhat-CommGISAnalyst.jd\nWhat-Comm GIS Analyst\n\u2212 Combine knowledge of GIS databases and software with common sense and insight in\nsolving problems and making decisions.\n\u2212 Systematically identify and analyze the important dimensions of a problem, determining\npotential causes, obtaining relevant information, and specifying alternate solutions, then\ncarrying out solutions or referring to the appropriate authority.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Adequate hearing, correctable vision, and manual dexterity;\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Move between work sites;\n\u2212 Ability to occasionally lift light weight (up to 25 lbs).\nWORKING ENVIRONMENT:\nWork is primarily performed in a secured office environment and requires sitting or standing for\nextended periods at a computer work station.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 A Bachelor\u2019s degree with coursework in Geographic Information Systems (GIS), information\nsystems management or related field.\n\u2212 Three years of GIS experience, or\n\u2212 Three years of experience providing support for major software systems with at least one\nyear of experience working with GIS software.\n\u2212 Experience providing support for business processes with integrated systems.\n\u2212 Experience providing technical support for major software systems preferred.\n\u2212 An equivalent combination of education and experience which provides the applicant with\nthe required knowledge, skills and abilities to successfully perform the essential functions of\nthe position will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, background\ninvestigation, polygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Adaptability and flexibility to accept schedule changes as necessary, and willingness to accept\n\u201cstandby\u201d status or respond to call outs for emergency situations.\nPREPARED BY: REVIEWED BY:\nC. Turner Flo Simon,\nS. Grunhurd Interim Chief of Police\nA. Sullivan\nREVISED BY:\nPOWhat-CommGISAnalyst.jd\nWhat-Comm GIS Analyst\nG. Erickson\n5/21\nPOWhat-CommGISAnalyst.jd"}
{"Department": "Police", "Job Title Sort": "What-Comm Technical Support Specialist II", "Job Title": "What-Comm Technical Support Specialist II", "Classification": "Technical Support Specialist II", "Bargaining Unit": "Union:1937", "Published File Name": "POWhat-CommTSSIIjd.pdf", "SharePoint List ID": "244", "Salary Grade": "114", "pdf_url": "https://cob.org/wp-content/uploads/POWhat-CommTSSIIjd.pdf", "pdf_file": "POWhat-CommTSSIIjd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: What-Comm Technical Support Specialist II UNION:1937\nSG:114\nCS:Y\nCLASS TITLE: Technical Support Specialist II FLSA:Y\nEEO4CODE|SOC:TE|15-1232\nDEPARTMENT: Police\nWhat-Comm Communications Center\nJOB SUMMARY:\nThe What-Comm Technical Support Specialist is responsible for providing instruction and technical\nsupport for hardware, software and all major system applications used by What-Comm\nCommunications Center and Prospect Communications Center. This support includes conducting\nmaintenance, troubleshooting, diagnosing, and resolving problems as well as working closely with\nusers and ensure proper performance. Performs user maintenance and troubleshooting on the\nDispatch Centers\u2019 major applications, systems, and ancillary online resources. Assists and coordinates\nwith City Radio Shop personnel to resolve issues with radio hardware and software. Participates in\nresearching and determining specifications of computer equipment and peripherals, receiving\npricing/quotes, ordering and deploying purchased equipment. Serves as part of on-call rotation during\nevenings, weekends, and holidays.\nSUPERVISORY RELATIONSHIPS:\nReports to the What-Comm Technology Manager. Work is performed under general supervision and\nthe guidance of applicable City and departmental policies, procedures and contractual agreements.\nESSENTIAL FUNCTIONS:\n1. Provides technical support to What-Comm and Prospect employees for software applications,\nsuch as Computer Aided Dispatch (CAD) software, telephone software, and other software\nprograms supported by What-Comm IT. Diagnoses, troubleshoots and resolves issues.\nProvides high quality, detailed consultation and instruction with users to ensure optimum\nfunctionality; assists in configuring and customizing applications to meet user and business\nneeds. Escalates complex issues to a higher level of support when necessary.\n2. Provides instruction on user management including the review of procedures and use of\nsystems software for all users of CAD, MDT, and CADMon. Evaluates current procedures and\nrecommends changes and improvements.\n3. Troubleshoots, diagnoses and repairs desktop computers, telephones, printers and other\nperipherals. Uses diagnostic tools to identify hardware problems and initiate repairs. Replaces\nboards and faulty components or sends components to vendor for repair or replacement as\nnecessary. Maintains desktop computer inventory including local area network (LAN)\nconnections.\nPOWhat-CommTechSupportSpecialist.jd\nWhat-Comm Technical Support Specialist Page 2\n4. Deploys newly acquired hardware including desktop computers, printers and peripherals for\nWhat-Comm and Prospect Communications Centers. Transports and installs equipment. Installs\nmemory chips, disk drives, network devices and PC boards into existing desktop computers.\n5. Serves as administrator for assigned CAD software applications such as MDT, the telephone\nsoftware system, and CAD aided software, ensuring optimal functionality and user experience.\nResponsible for performing routine maintenance, updates, and patches for assigned\napplications. Serves as liaison with vendors to implement system updates, apply industry best\npractices and troubleshoot issues. May work in consultation with users and command staff as\nwell as in coordination with user agency\u2019s technical staff in MDT deployment.\n6. Analyzes technical or system malfunctions involving infrastructure management, and provides\nrecommendations for resolution to the What-Comm Technology Manager. Collaborates with\nCity ITSD and system vendors as needed to resolve problems.\n7. Produces a variety of data exports as assigned.\n9. Evaluates hardware and software specifications against requirements prior to acquisition;\nparticipates in Request for Proposal (RFP) / Request for Information (RFI) processes when\nrequested. Reviews proposals or bids to ensure that vendors meet minimum requirements,\nprovides an analysis of software systems, and assists with software selection process.\nPerforms cost benefit analysis as needed.\n10. Prepares and maintains supplemental documentation for assigned software. Contributes to\ntechnology projects, assisting with coordination of installation, testing, and training activities as\ndirected by the What-Comm Technology Manager.\n11. Performs basic network troubleshooting to identify issues; works with City Network Operations\nstaff in addressing networking problems.\n12. Maintains current knowledge of developments, trends, and procedures within the Emergency\nCommunications industry through ongoing training, review of system documentation, and\nindependent learning. Utilizes this expertise to recommend system upgrades, operational\nchanges, and new technology purchases to the What-Comm Technology Manager.\n13. Serves as backup to the What-Comm Technology Manager to ensure continuity of all services\nand support functions across systems and applications. Participates in ongoing training and\nstays up to date on system documentation and procedures for all systems supported by What-\nComm. Serves on standby through participation in an on-call rotation with other What-Comm\nTechnology Staff.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Considerable knowledge of software applications.\n\u2212 Familiarity with CAD Systems and 911 Telephone System server and software.\n\u2212 Setup and configuration of computer hardware, software and peripherals.\nPOWhat-CommTechSupportAppSupportSpecialist.jd\nWhat-Comm Technical Support Specialist Page 3\n\u2212 Demonstrated knowledge of the Microsoft Windows operating system.\n\u2212 Demonstrated knowledge of the concepts involved in the operation of desktop computers;\nperipherals, including printers; data communications and local area networks.\n\u2212 Knowledge of the functions of City departments, standard City office operations and\ninterdepartmental working relationships.\nSkills in:\n\u2212 Proficient interpersonal skills for establishing and maintaining effective working relationships\nwith City staff, division staff, local, State and Federal agencies as well as vendors.\n\u2212 Proficient written communication skills for corresponding with City employees, user agency\nemployees and vendors.\n\u2212 Demonstrated researching, planning, organizing, problem-solving, and time management skills.\nAbility to:\n\u2212 Willingness and ability to develop a comprehensive knowledge of software application packages\nsupported by What-Comm Communications Center and Prospect Communications Center.\n\u2212 Comprehend and resolve the problems experienced by staff using software application\nprograms.\n\u2212 Work with and interpret needs for a variety of user departments.\n\u2212 Utilize diagnostic tools to troubleshoot software/hardware problems.\n\u2212 Read and comprehend technical manuals and apply their contents to solve software and\nhardware problems.\n\u2212 Work independently with minimal supervision.\n\u2212 Willingness and ability to maintain the absolute confidentiality of sensitive files, data and\nmaterials accessed, discussed, or observed while working with staff.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently communicate accurate information and ideas with others in various formats\nincluding virtually, in-person or by telecommunications;\n\u2212 Detect, diagnose and resolve data on a screen, signage and labels;\n\u2212 Detect and evaluate sound quality and distinguish tones on various devices;\n\u2212 Move as required to install computer hardware and peripherals;\n\u2212 Operate a keyboard, mouse, telecommunication devices and other computer and office\nequipment;\n\u2212 Move between work sites;\n\u2212 Transport objects weighing up to 30 lbs.\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation and in the computer server room. The work performed is\nin an office environment with frequent visits to Prospect Communications Center. The person in this\nposition moves desktop computers and peripherals from one location to another. Installs computers\nand peripherals and connects to network system. Works beneath false flooring on cabling.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, information systems management, applied\nnetworking, mathematics or related field and:\n\u2212 Two years of experience supporting client computer software and hardware in a multi-site\nnetwork for a business or municipal environment required., and\nPOWhat-CommTechSupportAppSupportSpecialist.jd\nWhat-Comm Technical Support Specialist Page 4\n\u2212 Two years of experience providing support and administration for major applications in a\ncomplex environment required.\nOR\n\u2212 An Associate degree in computer science, information systems management, applied\nnetworking, mathematics or related field and:\n\u2212 Four years of experience supporting client computer software and hardware in a multi-site\nnetwork for a business or municipal environment required, and\n\u2212 Two years of experience providing support and administration for major applications in a\ncomplex environment.\nOR\n\u2212 Six years of experience supporting client computer software and hardware in a multi-site\nnetwork for a business or municipal environment required, and\n\u2212 Two years of experience providing support and administration for major applications in a\ncomplex environment.\nOR\n\u2212 Two years of experience as a Technology Support Specialist I at the City of Bellingham\nproviding support of all applications within the position\u2019s portfolio.\nAND\n\u2212 Must have four of the following active certifications within six months of hire or promotion:\no KCS v6 Fundamentals\no ITIL 4 Foundations\no ITIL 4 Practitioner: Service Desk\no ITIL 4 Specialist: IT Asset Management\no HDI Troubleshooting and Problem-Solving\no Microsoft - MS-102: Microsoft 365 Administrator\no Microsoft - AZ-104: Azure Administrator Associate\nAlternative certifications determined by the City to be equivalent to those listed above may be\naccepted.\nIncumbents are encouraged to have certifications that apply to each of the following core\nservice disciplines:\no IT Framework\no Microsoft Technologies\no Hardware Support\no Customer Service\no Infrastructure Support\n\u2212 Work experience providing desktop and mobile support in a governmental environment\npreferred.\n\u2212 Experience in 911 Systems Administration, Computer Aided Dispatch (CAD) or GIS mapping\npreferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination, and fingerprinting. Subject to re-check every five years.\n\u2212 Agreement to and signature of a Privileged Access Confidentiality Agreement.\nPOWhat-CommTechSupportAppSupportSpecialist.jd\nWhat-Comm Technical Support Specialist Page 5\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Willingness and ability to participate in an on-call rotation and respond to evening and weekend\ncallouts 24/7 for emergencies or when special circumstances require, as assigned.\n\u2212 Failure to obtain required certifications within established time limits will result in demotion to the\nlower classification for which qualified until such time as the required certification is achieved or\ndismissal, should a lower classification not exist.\nPREPARED BY: L. Hill REVIEWED BY:\nT. Ticen Rebecca Mertzig, Police Chief\n12/06\nA.Sullivan\nJ. Honga\nJ. Rasmussen\nS. Dunkailo\n05/25\nPOWhat-CommTechSupportAppSupportSpecialist.jd"}
{"Department": "Police", "Job Title Sort": "What-Comm Technology Manager", "Job Title": "What-Comm Technology Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "WCWhat-CommTechnologyManager.jd.pdf", "SharePoint List ID": "456", "Salary Grade": "7", "pdf_url": "https://cob.org/wp-content/uploads/WCWhat-CommTechnologyManager.jd.pdf", "pdf_file": "WCWhat-CommTechnologyManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: What-Comm Technology Manager UNION:231\nSG:7\nDEPARTMENT: Police CS:N\nFLSA:N\nEEO4/SOCCODE:TE/11-3021\nJOB SUMMARY:\nManages the Technology Division of the What-Comm 911 Dispatch Center. Responsible for the\noperations and functions of the department\u2019s technology infrastructure including administration of\nspecialized dispatch applications and hardware, end user training and support, computer provisioning,\ntesting and deployment, and coordination of enterprise systems. Evaluates work-flow and implements\nsolutions to enhance business efficiencies in the use of technology. Researches, evaluates,\nrecommends and implements new technology solutions and makes budget recommendations.\nWorks with other City management to ensure compliance with internal policies, security best practices,\nand regulatory standards, such as Criminal Justice Information Systems (CJIS). Serves as Point of\nContact (POC) for ACCESS WACIC/NCIC Technical Security Audit.\nSUPERVISORY RELATIONSHIPS:\nThis position reports to the Deputy Director of What-Comm. Works under general supervision and the\nguidance of City and Departmental policies, procedures, and guidelines. Supervises What-Comm\nTechnology Division staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, directs, and evaluates the technical operations and functions of the What-\nComm 911 Dispatch Center and Prospect Dispatch Center. Responsible for administration,\ntesting, change management, and maintenance of What-Comm and Prospect systems.\nOversees troubleshooting, diagnosing, repairing, and deploying computers, printers, and other\nperipherals to ensure continuity of operation for Center(s) staff. Performs and coordinates\ndatabase changes as needed; enhances systems to meet business and CJIS requirements.\n2. Manages and serves as primary administrator for What-Comm 911 Dispatch Center and\nProspect Dispatch Center systems including the Computer Aided Dispatch (CAD), 911 phone\nsystem, Fire/EMS call triage system and 911/radio audio recorder. Works with vendors, end\nusers, contract programmers and City departments to develop, test and implement system\nenhancements and customization. Develops documentation and trains end users on system\nuse, changes and enhancements.\n3. Meets with vendors to discuss technology changes and suggestions. Attends conferences to\nstay current on knowledge of industry trends and emerging technologies. Coordinates with\nCommunications Shop on hardware installation, configuration and testing of emergency radio\nsystem.\n4. Analyzes business processes, current practices and challenges; researches solutions,\nrecommends and implements department workflow process and technology improvements and\nchanges to meet business requirements, maintain compliance with CJIS policies and\ntechnology best practices. Works with What-Comm 911 Dispatch Center and Prospect\nDispatch Center leadership to identify and schedule priority work efforts.\n5. Plans, organizes, directs, and monitors the daily work of Dispatch Center technology division\nstaff to accomplish work program and departmental goals. Assigns work and ensures\nappropriate training is provided. Participates in hiring, evaluates performance, provides\nfeedback and guidance, coaches and counsels employees and participates in delivering\ncorrective action as needed.\n6. Ensures continuity of operations and support for 911 Dispatch systems by participating in and\nestablishing an on-call rotation amongst technology division staff. Develops and updates system\ndocumentation and provides ongoing training to ensure qualified technology staff are assigned\nand available to address the technology needs of the Center 24 hours a day, 7 days a week.\n7. Collaborates and coordinates with City ITSD related to system changes and support\nrequirements as well as planning and implementing enterprise technology solutions that have a\ndirect impact to Dispatch operations.\n8. Manages assigned projects; evaluates system requirements; researches and develops\ninformation technology system solutions. Responsible for writing requests for information (RFI's)\nand requests for proposals (RFP's). Reviews bids to ensure that vendors meet minimum\nrequirements, provides an analysis of software systems and leads the software selection\nprocess; monitors project performance, prepares and presents project progress reports for\ndepartment management. Performs cost benefit analysis and technical analysis in conjunction\nwith City ITSD and Purchasing departments. Oversees projects from development to\ncoordination of installation, testing, and training.\n9. Monitors and maintains the security of Dispatch Centers\u2019 software systems in compliance with\nDispatch Center and Police Department Policies, Criminal Justice Information System (CJIS)\nrequirements and City ITSD standards. Responsible for incorporating technology policy\nchanges mandated by the FBI and CJIS policy. Serves as technical subject matter expert for the\nDispatch Center for Washington State Patrol and FBI triennial audits. Coordinates compliance,\naudits, system assessments, incident response and testing of business continuity and disaster\nrecovery plans with the city Chief Information Security Officer (CISO).\n10. Produces a variety of spreadsheets and reports as requested by Dispatch Centers\u2019 and user\nagency staff. Writes custom SQL queries and SQL Server Reporting Services (SSRS) reports to\ngather data for Public Disclosure and administrative reporting.\n11. Manages the Dispatch Center technology budget to meet the technology needs at the Dispatch\nCenter. Participates in the development of overall department technology goals and priorities.\n12. Provides high quality, detailed consultation, technical support and troubleshooting for all\nDispatch Centers\u2019 systems. This includes hardware, software, applications, and databases, and\nother server applications.\nADDITIONAL WORK PERFORMED:\nWCWhat-CommTechnologyManager.jd.doc\n1. Performs other duties and responsibilities as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nTechnical:\n\u2212 Comprehensive and up-to-date knowledge of principles and procedures related to\nproviding technical services in a customer-oriented environment.\n\u2212 Comprehensive and up-to-date knowledge of and skill in utilizing Microsoft\ntechnologies including Windows Server, Active Directory, Systems Center, SQL, Office 365,\nPowerShell, and Group Policy.\n\u2212 Comprehensive and up-to-date knowledge of and skill in selecting, installing,\nutilizing, maintaining 911 phone system or call-processing equipment and telecom technology.\n\u2212 Comprehensive and up-to-date knowledge of client technology support including\nWindows-based computers, tablet computers, smart phones, printers, wireless technologies\nincluding Virtual Private Networks (VPN); industry standard methods for deploying hardware\nand software in a complex multi-site enterprise environment.\n\u2212 Comprehensive knowledge of principles and techniques of analysis, design,\ndevelopment, and implementation of computer and communications systems in a complex\nnetwork environment including mobile client support.\n\u2212 Strong knowledge of installing, configuring and operating virtual machine hosts and\nvirtualized systems in a VMware or similar environment.\n\u2212 Strong knowledge of working in a PostgreSQL and Microsoft SQL Server database\nenvironment and associated tools for integration development and support of critical systems in\na complex environment.\n\u2212 Ability to understand, interpret, and apply regulatory standards and security\nstandards to systems configurations, procedures, and training documents; and to develop\ncompliance programs as needed.\n\u2212 Ability to maintain technology skills and knowledge in a rapidly changing\nenvironment; including complexity generated by increased compliance and security\nrequirements and including ability to proactively monitor cloud-based and on-premises\nenterprise architecture, products, and services.\nManagement/Supervisory:\n\u2212 Strong leadership qualities such as interpersonal sensitivity, adaptability, flexibility,\nand reasoning skills.\n\u2212 Strong knowledge of the principles and practices of leading, supervising, and\ntraining teams.\n\u2212 Good supervisory skills including the ability to plan and organize the work of\nothers, and train employees in work processes and techniques.\n\u2212 Knowledge of City and center policies and procedures including work processes\nand labor contract provisions for the workgroup.\n\u2212 Strong ability to manage project budgets and staff resources.\n\u2212 Ability to motivate and encourage staff, build teamwork, and foster a results-\noriented environment.\nCommunications:\n\u2212 Strong written communication skills for composing documentation, preparing\nreports, and corresponding with City employees, user agencies and vendors.\n\u2212 Excellent communication and interpersonal skills for interactions with co-workers,\nsupervisors, managers, user agencies and other City employees.\nWCWhat-CommTechnologyManager.jd.doc\nOther:\n\u2212 Ability to establish and maintain effective working relationships with other\nemployees, City officials, user agency officials and staff, outside contracted technology services\nand representatives of other government agencies.\n\u2212 Excellent organization, time management, problem solving, technical\ntroubleshooting, and planning skills. Ability to work on several projects concurrently.\n\u2212 Maintains the absolute confidentiality of sensitive files, data and materials\naccessed, discussed, or observed while working with Dispatch and City staff.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 dexterity of hands and fingers to operate a computer keyboard\n\u2212 ability to lift and carry up to 25 pounds,\n\u2212 ability to exchange verbal information in person and by telephone\n\u2212 near distance visual acuity to diagnose and resolve technical problems with computer\ndisplays and to assure proper operation of computers and software\n\u2212 Ability to sit or stand for long periods of time\nWORKING ENVIRONMENT:\nWorks extensively at a computer workstation and in computer server room. The work performed is in\nan office environment as well as off-site locations with Dispatch and user agency staff. The person in\nthis position moves desktop computers and peripherals from one location to another. Installs\ncomputers and peripherals and connects to network system.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Baccalaureate degree in computer science, information systems management, business\ncomputer programming, mathematics or related field and:\n\u2212 Four (4) years of progressively responsible experience supporting, implementing, and\nadministering computer systems in a complex network environment.\n\u2212 Two years of experience in providing support and administration for 911 CPE or PBX telecom\nsystems strongly preferred.\n\u2212 Supervisory experience in a technology role preferred.\n\u2212 Experience with Law Enforcement applications preferred.\n\u2212 An equivalent combination of education and experience enough to provide the applicant with the\nknowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, background investigation,\npolygraph examination and fingerprinting. Subject to re-check every five years.\n\u2212 Valid Washington State driver's license and good driving record. Must submit a three-year\ndriving abstract prior to hire.\nWCWhat-CommTechnologyManager.jd.doc\n\u2212 Willingness and ability to work extra hours or change hours as business needs require,\nparticipate in an on-call rotation and respond to evening and weekend callouts for emergencies\nor when special circumstances require.\nPREPARED BY: REVIEWED BY:___________________________\nS. Dunkailo Rebecca Mertzig, Chief of Police\nA.Sullivan 6/24\nWCWhat-CommTechnologyManager.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Youth Enrichment/Special Events Coordinator", "Job Title": "Youth Enrichment/Special Events Coordinator", "Classification": "Education Programs and Activities Coordinator", "Bargaining Unit": "Union:1937", "Published File Name": "PAYouthEnrichSpecEventsCoord.jd.pdf", "SharePoint List ID": "212", "Salary Grade": "109", "pdf_url": "https://cob.org/wp-content/uploads/PAYouthEnrichSpecEventsCoord.jd.pdf", "pdf_file": "PAYouthEnrichSpecEventsCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Youth Enrichment/Special Events Coordinator UNION:1937\nSG:109\nCS:Y\nCLASS TITLE: Education Programs and Activities Coordinator FLSA:Y\nEEO4CODE:PP\nDEPARTMENT: Parks and Recreation\nJOB SUMMARY:\nPlans, coordinates and leads enrichment activities and programs for school age groups from\nprimary level through high school, preschool, youth and family groups. Activities include, but are\nnot limited to, enrichment classes, special events, field trips, overnight adventure camping trips,\nrecreational skills workshops, and on-going after school youth programs. Under the direction of a\nRecreation Supervisor, also assists in promotion and publicity of programs development and\ndistribution of flyers, and public speaking; assists recreation supervisors with general enrichment\nprogram tasks and coordination.\nSUPERVISORY RELATIONSHIPS:\nReports to the Recreation Supervisor. Works independently on program planning and\ncoordination under general direction and supervision. Trains and provides on-site supervision\nfor extra labor employees, fieldwork students, and volunteers.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans, organizes, schedules, teaches and leads recreational activities for preschool and\nschool age youth groups, including people with disabilities. Tasks include facility\nscheduling; acquiring necessary supplies and equipment; planning for set-up and\nclean-up; supervising all activities at the time of the program; working with the recreation\nsupervisor on staff scheduling, transportation needs, safety precautions, evaluations, and\nfinal program needs.\n2. Plans, organizes and leads community special events for all ages and abilities, including\nruns and races.\n3. Coordinates activities and oversees recreational facilities as assigned. Works to increase\nprogram offerings. Sets up for activities, cleans up, performs the minor indoor\nmaintenance after each use of facility, and secures the building at closure.\n4. Trains, supervises, and evaluates the work of extra labor staff, volunteers and students\nassisting with specific enrichment programs.\n5. Assists in promotion and publicity of programs including the development and\ndistribution of program flyers, posters, and brochures to appropriate public bulletin\nboards or to amenable commercial and non-profit agencies.\n6. Maintains ongoing inventory control of recreation equipment and arts and crafts supplies\nYouth Enrichment/Special Events Coordinator Page 2\nstored at assigned facility. Identifies and purchases or requisitions supplies to meet\nprogram and facility needs.\n7. Plans, organizes, promotes and leads outdoor trips and programs for school aged youth.\nOutdoor trips include one day and overnight programs.\n8. Plans, organizes, promotes, and coordinates activities at special events for youth and\nfamily groups.\nADDITIONAL WORK PERFORMED:\n1. Assists recreation supervisors with general enrichment program tasks including promotion\nand public speaking.\n2. Performs related duties as assigned by the Recreation Supervisor.\nPERFORMANCE REQUIREMENTS:\n\u2013 Ability to create, design and lead a variety of recreational and for all ages with primary\nemphasis on preschool and school age participants.\n\u2013 Strong interpersonal skills and respect for diversity.\n\u2013 Strong leadership skills including planning and organizing, problem-solving, and\nsupervisory and staff training skills.\n\u2013 Good oral and written communication skills.\n\u2013 Ability to work independently or as part of a team.\n\u2013 Willingness to work flexible hours including evenings, overnights and weekends.\n\u2013 Physical ability to perform the essential functions of the job, including infrequently setting\nup moderately heavy tables (approximately 50 lbs.) with assistance.\n\u2013 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\nWORKING ENVIRONMENT:\nWork is performed both indoors and outdoors in a variety of public and private parks, buildings\nand community facilities. Employee works a part time schedule of flexible hours.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- One year of experience in a recreation leadership role required.\n- Previous experience in program leadership and staff/volunteer supervision\npreferred.\n- Bachelor's Degree in Recreation or closely-related field desired.\n- Valid Washington State Driver's License at time of hire and good driving record. A\nthree-year driving abstract must be submitted at the time of hire.\n- Must provide own transportation at times.\nNECESSARY SPECIAL REQUIREMENTS:\nPAYouthEnrichSpecEventsCoord.jd.doc\nYouth Enrichment/Special Events Coordinator Page 3\n- Must pass local police and Washington State Adult/Child Abuse records check\nprior to hire.\nPREPARED BY: Janie Pemble REVIEWED BY:\nMK/Charlotte Sellin\n4/93\nNicole Oliver\nDirector, Parks and Recreation\nREVISED BY: 7/97\nE. Weinberg\n8/2021\nPAYouthEnrichSpecEventsCoord.jd.doc"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Deputy Director", "Job Title": "Human Resources Deputy Director", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRDeputyDirectorJD.pdf", "SharePoint List ID": "668", "Salary Grade": "E2-16", "pdf_url": "https://cob.org/wp-content/uploads/HRDeputyDirectorJD.pdf", "pdf_file": "HRDeputyDirectorJD.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Deputy Director E-PLAN\nSG: E2-16\nCS:N\nFLSA:N\nDEPARTMENT: Human Resources EEO4/SOCCODE:PR/113121\nJOB SUMMARY:\nSupports the Human Resources Director in providing strategic leadership, direction, and\noversight of Human Resources operations and employees. Manages departmental functions\nand staff to ensure high-quality service delivery, policy implementation, and compliance with\napplicable laws. Acts as a key advisor and partner in advancing the City\u2019s organizational\neffectiveness, workforce strategy, and values, including diversity, equity, and inclusion. Serves\nas a member of the City\u2019s leadership team and represents the Human Resources Department in\nhigh-level discussions and initiatives in the absence or at the direction of the Director. Assists in\naligning human resources programs with the City\u2019s goals and long-term strategic vision.\nSUPERVISORY RELATIONSHIPS:\nReports to the Human Resources Director. Work is performed under general direction. Acts on\nbehalf of the Director in their absence or as assigned. Supervises professional, technical, and\nadministrative staff within the Human Resources Department. Collaborates with department\nleadership and works under federal and state law, inter-local agreements, and City policy.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Departmental Leadership and Support: Serves as a member of the Human Resources\nand City leadership teams. Assists the Director in planning, organizing and overseeing\nthe Human Resources Department\u2019s daily operations, programs and services.\nParticipates in leadership team meetings and strategic discussions citywide. Serves as\nHuman Resources Director in the Director\u2019s absence.\n2. Program Oversight and Coordination: Plans, oversees and coordinates a variety of\nprofessional human resources core program areas, such as recruitment and retention,\nclassification and compensation, labor relations, training and development, Human\nResources Information Systems (HRIS), benefits, payroll and DEI strategies. Maintains\nknowledge and best practices in program areas to ensure compliance, efficiency and\ncontinuous improvement.\n3. Labor and Employee Relations: Manages labor relations for the City, including the\ndevelopment and implementation of labor strategies in close coordination with City\nadministration. Facilitates labor-management meetings, addresses and resolves\ncomplaints, disputes, and grievances, and ensures consistent and accurate application\nof labor contract provisions. Provides expert guidance and interpretation of labor\nagreements to both management and employees. Serves as advisor to managers and\nsupervisors, providing professional guidance to Directors, managers, supervisors and\nemployees on human resources programs and services.\n4. Strategic and Workforce Planning: Collaborates in the development and implementation\nof department goals, workforce strategies and performance metrics. Gathers, interprets,\nanalyzes and prepares HR data to support planning, policy decisions and operational\nimprovements. Ensures compliance with applicable laws, collective bargaining\nagreements and the Civil Service System.\n5. Policy Development and Compliance: Participates in the development, implementation,\ninterpretation and administration of Department and Citywide human resources policies,\nwhile responding to market and employee needs. Ensures policies, procedures and\npractices comply with federal, state and local laws, while reflecting organizational values.\n6. Diversity, Equity, and Inclusion: Partners with the Director to lead, champion and\nadvance diversity, equity and inclusion strategies and initiatives. Leads and supports\nDEI initiatives and actively contributes to and implements strategies and programs to\nfoster an inclusive workplace, ensuring equitable practices and bias reduction.\nCollaborates with staff Citywide to create a culture of respect and belonging.\n7. Personnel Management: Plans, organizes, directs and evaluates the work of assigned\nstaff. Develops and maintains a workforce committed to, and with highly developed\ncompetencies in, customer service, results orientation and teamwork and cooperation.\nSupervises assigned staff; provides training, mentorship, and accountability measures.\nManages employee relations by promoting open communication, collaboration and\naccountability. Establishes systems for staff engagement and ensures timely completion\nof performance appraisals. Actively supports strategies and programs to foster an\ninclusive workplace and create a culture of respect and belonging.\n8. Fiscal Responsibility: Supports the Director to ensure the financial well-being of the\nDepartment. Prepares annual budget requests for review and ensures assigned areas of\nresponsibility are performed within budget. Monitors expenditures to ensure sound fiscal\ncontrol, assuring effective and efficient use of budgeted funds, personnel, materials,\nfacilities and all other resources within assigned program areas.\n9. Interdepartmental and Public Engagement: Serves as a key liaison between the Human\nResources Department, other City departments and external partners to ensure effective\ncommunication, collaboration, and alignment of Human Resources initiatives.\nRepresents the City and the department in meetings, committees, and community or\nprofessional groups. Builds and maintains strategic partnerships to support\norganizational goals, promote transparency, and enhance the City's reputation as an\nemployer of excellence.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties and special projects as assigned by the Human Resources\nDirector.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Public sector human resources administration and best practices.\n\u2212 Employment law, labor relations, Civil Service Rules and collective bargaining principles\nand practices.\n\u2212 Organizational development, workforce planning, and DEI strategies.\n\u2212 HR systems and technology.\n\u2212 Best practices for fostering equitable practices and an inclusive workplace.\n\u2212 Current trends, principles and practices of public human resources administration,\nincluding position classification, compensation and benefits, recruitment and retention,\ntraining, HRIS and payroll, labor relations, health and safety, and workforce planning.\n\u2212 Principles and practices of labor relations, including negotiations and contract\nadministration practices, and developing human resources trends, especially as they\napply to the areas of employee and labor relations.\n\u2212 Managerial principles, techniques and practices.\nSkill in:\n\u2212 Leadership, supervision, and team development.\n\u2212 Problem solving, analytical thinking, and decision-making.\n\u2212 Communication and negotiation across multiple audiences.\n\u2212 Change management and cross-functional collaboration.\n\u2212 Excellent communications skills and the ability to establish and maintain effective\nworking relationships.\n\u2212 Highly effective team building and leadership skills including consensus-building to\nresolve conflicts, negotiate agreements and gain cooperation among competing interest\ngroups.\n\u2212 Strong business and fiscal management skills.\nAbility to:\n\u2212 Exercise sound judgment with a high level of discretion.\n\u2212 Maintain professionalism, integrity, and confidentiality.\n\u2212 Communicate clearly in writing and verbally.\n\u2212 Work effectively in high-pressure or politically sensitive situations.\n\u2212 Foster a respectful, inclusive, and service-oriented team culture.\n\u2212 Establish and maintain effective working relationships with employees, city officials,\nlabor unions and the general public.\n\u2212 Negotiate agreements and reach consensus with diverse and disparate interests.\n\u2212 Plan and organize the work of others and delegate and manage project/ activity\ndeadlines of self and others.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced\nenvironment and in a context of inter-related issues, systems, projects and strategies.\n\u2212 Interpret, explain and apply complex guidelines, codes, regulations, policies and\nprocedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently travel between worksites;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is primarily performed in a standard office setting subject to frequent interruptions and\nincludes remaining stationary for extended periods of time. The work requires occasional off-site\nmeetings. May be exposed to stressful situations, conflict and individuals who are irate or\nhostile. Evening or weekend work may be required for Council meetings, public events, or\nemergencies.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in human resources, public administration, business administration, or\na related field; Master\u2019s degree preferred.\n\u2212 Five (5) years of increasingly responsible professional human resources experience in a\ncomprehensive human resources program in a unionized environment.\n\u2212 At least two years of Human Resources management experience.\n\u2212 Public sector experience strongly preferred.\n\u2212 Professional certification such as SPHR, SHRM-SCP, or PHR preferred.\n\u2212 Demonstrated experience advancing DEI principles and strategies in the workplace is\nstrongly preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: K. Lund REVIEWED BY:_______________\nJ. Keller Kim Lund\nE. Weinberg Mayor\n6/25"}
{"Department": "Public Works", "Job Title Sort": "Assistant Director - Natural Resources", "Job Title": "Assistant Director - Natural Resources", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWAsstDirectorNaturalResources_jd.pdf", "SharePoint List ID": "349", "Salary Grade": "E2-15", "pdf_url": "https://cob.org/wp-content/uploads/PWAsstDirectorNaturalResources_jd.pdf", "pdf_file": "PWAsstDirectorNaturalResources_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Assistant Director - Natural Resources E-PLAN\nSG:E2-15\nDEPARTMENT: Public Works - Natural Resources CS:N\nFLSA:N\nEEO4/SCOCODE:OA/11-9121\nJOB SUMMARY:\nResponsible for planning, organizing, staffing and directing the Natural Resources Division of the\nPublic Works Department. Assists the Director of Public Works in developing and implementing\nprograms and policies that supports the City\u2019s goals, enhance organizational effectiveness, foster a\npositive work environment and contributes to the City\u2019s long-term success and financial\nsustainability. Engages and collaborates with local, state, federal agencies, tribal nations and\ncommunity partners to advance the mission and goals of assigned areas and the City. Assures\ncompliance with department and city policies and procedures, collective bargaining agreements and\nlegal requirements. Promotes the Public Service competencies of service orientation, results\norientation and teamwork and cooperation. Ensures that business practices and standards of\nperformance are accomplished in an effective and cost-efficient manner. Actively engages in public\ninvolvement and engagement working with elected officials, policy makers, and citizens. Develops\nand maintains relationships with staff, other departments, individuals and entities outside City\ngovernment to foster collaboration, inclusion, and effective use of resources.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of Public Works. Work is performed under general guidance and direction\nand in accordance with applicable local, state and federal regulations, policies and procedures, and\ncontract agreements. Serves as a senior member of the Public Works management team. Provides\nsupervision, guidance and direction to the Natural Resources Division Staff. May act in responsible\ncharge in the Director and Deputy Director\u2019s absence as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a senior member of the Public Works Management team.\nCoordinates the Natural Resources Division activities with other departments and offices to\nensure alignment with the City\u2019s critical objectives, vision and values. Provides program and\nproject support to other departments to help the City deliver great government.\n2. Strategic Planning: Assists the Public Works Director in providing leadership and direction in\nthe development and implementation of strategic short and long-range plans, programs,\ngoals, performance measures and objectives for the Natural Resources Division. Identifies\ntrends and challenges affecting progress and collaborates with appropriate management\nand staff to develop and implement solutions. Oversees or conducts research to obtain\nrequired data to establish or review policies, procedures or programs. Reviews, interprets\nand analyze data, prepares reports, and makes recommendations about which programs\nand/or major project proposals should be initiated, modified or discontinued.\n3. Policy Development: Assists the Mayor, City Council, and City departments in the\nestablishment and implementation of various city policies, procedures, and regulations\nrelating to the Natural Resources Division. Keeps current in new developments in the field\nthrough professional membership, attendance at conferences, networking with other\nprofessionals, research and reading. Uses this contemporary knowledge for program, work\nsystem, and service delivery improvements.\n4. Fiscal and Business Management: Provides technical, administrative and fiscal direction to\nthe Natural Resources Division of the Public Works Department. This includes program\nplanning and management, budget preparation, interdepartmental and interagency\ncoordination on environmental initiatives, and personnel administration. Manages assigned\nservices and activities including environmental policy, environmental education, stream and\nhabitat restoration, watershed planning/management, and storm and surface water utility\nplanning. Facilitates and coordinates cooperative planning efforts with other divisions,\ndepartments, outside governmental agencies, community resources and entities as\nrequired.\n5. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation and teamwork. Serves as\na primary point of contact for personnel matters for the Division. Manages employee\nrelations by promoting open communication, collaboration and accountability. Establishes\nsystems for staff engagement and ensures timely completion of performance appraisals.\nConsults with supervisors on personnel actions and addresses labor relations matters in\ncompliance with labor agreements and personnel policies. Actively supports strategies and\nprograms to foster an inclusive workplace and create a culture of respect and belonging.\n6. Public Involvement and Communications: Presents reports, recommendations, budgets and\nissues for resolution to department heads, Mayor, City Council, boards and commissions,\nincluding summarizing data and statistics and analyzing findings. May represent the\ndepartment director at public meetings or special interest groups and other public settings;\ninteracts regularly and directly with community members and groups. Serves on boards and\ncommittees.\n7. Diversity, Equity and Inclusion: Actively contributes to and implements strategies and\nprograms to foster an inclusive workplace, ensure equitable practices and reduces biases.\nCollaborates with staff across the City to create a culture of respect and belonging.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of Public Works Department operations and procedures and the\noperations of other City departments with related responsibilities.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes, and pertinent federal, state and local regulations. Familiarity with\narea neighborhood issues and environmental concerns.\n\u2212 Fiscal management including budget preparation, grant and contract administration, service\nand intergovernmental contract administration, cost and budget analysis, expenditure\ncontrol and records management.\n\u2212 The Lake Whatcom Reservoir Management Program\u2019s purpose, policies and procedures,\nfunctions and practices, including a working knowledge of freshwater ecology and water\nsupply issues.\n\u2212 Environmental sciences, including biology, ecology and hydrology.\n\u2212 Government processes, including legislative, regulatory, agency mandates and local\nauthority.\n\u2212 Current principles, practices, strategies and techniques of preserving, protecting and\nenhancing water resources.\n\u2212 Applicable local, state and federal laws, rules, regulations, policies and procedures related\nto the areas of assignment.\n\u2212 Computer operation and a variety of software including work processing, spreadsheet,\ndatabase and other applications specific to the area of assignment.\n\u2212 Safety and security hazards, precautions, standards, policies and procedures pertinent to\nthe area of assignment.\n\u2212 Best practices for fostering equitable practices and an inclusive workplace.\nSkill in:\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflict, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Strategic planning and development of short and long-term plans and programs.\n\u2212 Estimating and analyzing costs and effectiveness of programs, monitoring information,\nworking accurately with numbers, and interpreting statistical information.\n\u2212 Listening attentively and communicating effectively, both orally and in writing, with\nindividuals and groups in clear, concise language appropriate for the purpose and parties\naddressed, including preparing and making public presentations which can be understood\nby non-technical listeners and preparing and directing preparation of comprehensive written\nreports, materials and correspondence.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and\nconsistent decisions on administrative matters and resolve technical problems.\n\u2212 Use tact, discretion, respect, persuasion, diplomacy and courtesy to gain the cooperation of\nothers and establish and maintain effective teams and a professional relationship and\nrapport with public officials, representatives of other agencies or entities, department heads,\nco-workers, employees and diverse members of the public.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects and strategies.\n\u2212 Interpret, explain and apply complex guidelines, codes, regulations, policies and\nprocedures.\n\u2212 Maintain current knowledge for assigned areas and adapt to new technologies, keeping\npersonal and team technical skills up-to-date and using technology to increase productivity.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Infrequently traverse on uneven surfaces such as gravel parking lots, docks, and\nlake side beaches with a mix of sand, gravel, pebbles and rocks;\n\u2212 Infrequently travel, sit and move about a boat on the water.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and at field locations throughout the City and involves travel\nto various work sites and meeting locations. Extended periods of concentration and sedentary work\nare required. May include walking for long distances through varying terrain. Possibility of exposure\nto a variety of environmental allergens standard to the area of assignment. Frequently drives motor\nvehicle to perform duties. Uses appropriate safety equipment and follows established safety\npolicies, practices and procedures. This is a position with minimal to moderate physical exertion\nrequirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree with emphasis in science such as hydrology, ecology, environmental\nscience, or water resource management with knowledge in business or public administration\nrequired; master's degree preferred.\n\u2212 Minimum of five (5) years progressively responsible experience in water resources and\nstormwater management and planning, including three (3) years of supervisory experience\nrequired.\n\u2212 Municipal supervisory experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skill and ability to successfully perform the essential functions of the job\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Willingness and ability to frequently attend and participate in evening meetings.\nPREPARED BY: REVIEWED BY: ________________________\nC. Gatza Joel Pfundt,\nA. Beatty Director of Public Works\n08/12\nJ. Pfundt\nM. Olinger\nA.Silva\n06/25"}
{"Department": "Public Works", "Job Title Sort": "Assistant Director - Transportation", "Job Title": "Assistant Director - Transportation", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWAsstDirectorTransportation_jd.pdf", "SharePoint List ID": "577", "Salary Grade": "E2-16", "pdf_url": "https://cob.org/wp-content/uploads/PWAsstDirectorTransportation_jd.pdf", "pdf_file": "PWAsstDirectorTransportation_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Assistant Director - Transportation E-PLAN\nSG:E2-16\nDEPARTMENT: Public Works - Transportation CS:N\nFLSA:N\nEEO4/SOCCODE:OA/11-9021\nJOB SUMMARY:\nResponsible for planning, organizing, staffing, and directing the Transportation Division of the Public\nWorks Department. Assists the Director of Public Works in developing and implementing programs and\npolicies that supports the City\u2019s goals, enhance organizational effectiveness, foster a positive work\nenvironment and contributes to the City\u2019s long-term success and financial sustainability. Collaborates\nwith other divisions, departments, and outside groups to advance the mission and goals of assigned\nareas and the City. Ensures compliance with department and city policies and procedures, collective\nbargaining agreements and legal requirements. Promotes the Public Service competencies of service\norientation, results orientation and teamwork and cooperation. Ensures that business practices and\nstandards of performance are accomplished in an effective and cost-efficient manner. Represents the\ndepartment in public involvement initiatives and engages with elected officials, policy makers, and\ncitizens. Develops and maintains relationships with staff, other departments, individuals and entities\noutside City government to foster collaboration, inclusion, and effective use of resources.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of Public Works. Work is performed under general guidance and direction and in\naccordance with applicable local, state, and federal regulations, policies and procedures, and contract\nagreements. Serves as a senior member of the Public Works management team. Provides supervision,\nguidance, and direction to Transportation Division Staff. May act in responsible charge in the Director\nand Deputy Director\u2019s absence, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a senior member of the Public Works Management team. Oversees\nassigned services and activities of the Public Works Transportation Division including Traffic\nOperations, Traffic Engineering, Transportation Planning, Signs and Markings, Signal systems,\nFiber Optic Network, and Parking Policy and Operations. Coordinates with other departments\nand offices to ensure alignment with the City\u2019s critical objectives, vision and values. Provides\nprogram and project support to other departments to help the City deliver great government.\n2. Strategic Planning: Assists the Public Works Director in providing leadership and direction in the\ndevelopment and implementation of strategic short and long-range plans, programs, goals,\nperformance measures and objectives for the Transportation Division. Identifies trends and\nchallenges affecting progress and collaborates with appropriate management and staff to\ndevelop and implement solutions. Oversees or conducts research to obtain required data to\nestablish or review policies, procedures or programs. Reviews, interprets and analyze data,\nprepares reports, and makes recommendations about which programs and/or major project\nproposals should be initiated, modified or discontinued.\n3. Policy Development: Assists the Mayor, City Council, and City departments in the establishment\nand implementation of various city policies, procedures, and regulations relating to the\nPW Assistant Director- Transportation Page 2\nTransportation Division. Keeps current in new developments in the field through professional\nmembership, attendance at conferences, networking with other professionals, research and\nreading. Uses this contemporary knowledge for program, work system, and service delivery\nimprovements.\n4. Fiscal and Business Management: Provides technical, administrative, and fiscal direction to the\nTransportation Division of the Public Works Department. This includes program planning and\nmanagement, budget preparation, interdepartmental and interagency coordination, and\npersonnel administration. Facilitates and coordinates cooperative planning efforts with other\ndivisions, departments, outside governmental agencies, and community groups as required.\n5. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation and teamwork. Serves as a\nprimary point of contact for personnel matters for the Division. Manages employee relations by\npromoting open communication, collaboration and accountability. Establishes systems for staff\nengagement and ensures timely completion of performance appraisals. Consults with\nsupervisors on personnel actions and addresses labor relations matters in compliance with\nlabor agreements and personnel policies. Actively supports strategies and programs to foster an\ninclusive workplace and create a culture of respect and belonging.\n6. Public Involvement and Communication: Presents reports, recommendations, budgets, and\nissues for resolution to department heads, Mayor, City Council, boards and commissions,\nincluding summarizing data and statistics and analyzing findings. May represent the department\ndirector at public meetings or special interest groups and other public settings. Serves on\nboards and committees.\n7. Diversity, Equity and Inclusion: Actively contributes to and implements strategies and programs\nto foster an inclusive workplace, ensure equitable practices and reduces biases. Collaborates\nwith staff across the City to create a culture of respect and belonging.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough working knowledge of Public Works Department operations and procedures and the\noperations of other City departments with related responsibilities.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes, and pertinent federal, state, and local regulations. Familiarity with\narea neighborhood issues and transportation concerns.\n\u2212 Fiscal management including budget preparation, grant and contract administration, service and\nintergovernmental contract administration, cost and budget analysis, expenditure control and\nrecords management.\n\u2212 Government processes, including legislative, regulatory, agency mandates and local authority.\n\u2212 Computer operation and a variety of software including work processing, spreadsheet,\ndatabase, and other applications specific to the area of assignment.\n\u2212 Safety and security hazards, precautions, standards, policies, and procedures pertinent to the\narea of assignment.\n\u2212 Best practices for fostering equitable practices and an inclusive workplace.\nPW Assistant Director- Transportation Page 3\nSkill in:\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflict, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Leadership and supervisory skills, problem analysis and resolution, planning and organizing,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance and time management skills.\n\u2212 Strategic planning and development of short and long-term plans and programs.\n\u2212 Estimating and analyzing costs and effectiveness of programs, monitoring information, working\naccurately with numbers, and interpreting statistical information.\n\u2212 Communicating effectively, both orally and in writing, with individuals and groups in clear,\nconcise language appropriate for the purpose and parties addressed, including preparing and\nmaking public presentations which can be understood by non-technical listeners and preparing\nand directing preparation of comprehensive written reports, materials, and correspondence.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\n\u2212 Use tact, discretion, respect, persuasion, diplomacy, and courtesy to gain the cooperation of\nothers and establish and maintain effective teams and a professional relationship and rapport\nwith public officials, representatives of other agencies or entities, department heads, co-\nworkers, employees and diverse members of the public.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned areas and adapt to new technologies, keeping\npersonal and team technical skills up-to-date and using technology to increase productivity.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects and strategies.\n\u2212 Interpret, explain and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites;\n\u2212 Infrequently traverse uneven terrain such as work sites or undeveloped land.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation, along with some\ntime spent outdoors with exposure to all weather conditions on City streets, rights-of-way, in close\nproximity to roadway traffic, noxious fumes, heavy equipment and occasionally in confined spaces.\nFrequently drives motor vehicle to perform duties. Uses appropriate safety equipment and follows\nestablished safety policies, practices and procedures. Some travel to professional meetings is\nexpected. This is a position with minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering, business management, public administration, planning,\nor related field required; master's degree preferred.\nPW Assistant Director- Transportation Page 4\n\u2212 Five (5) years progressively responsible experience in transportation planning and operations in\na municipal Public Works, including three (3) years of supervisory experience required.\n\u2212 Registration as a Professional Engineer in Washington, Professional Traffic Operations\nEngineer (PTOE), or American Institute of Certified Planner (AICP) preferred.\n\u2212 Demonstrated experience in traffic operations and infrastructure maintenance preferred.\n\u2212 Municipal supervisor experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: A. Sullivan REVIEWED BY:\nJoel Pfundt\nDirector, Public Works\nM. Olinger\nA. Beatty\nA.Silva\n5/25"}
{"Department": "Public Works", "Job Title Sort": "Assistant Director - Engineering", "Job Title": "Assistant Director - Engineering", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWAsstDirectorEngineering_jd.pdf", "SharePoint List ID": "248", "Salary Grade": "E2-16", "pdf_url": "https://cob.org/wp-content/uploads/PWAsstDirectorEngineering_jd.pdf", "pdf_file": "PWAsstDirectorEngineering_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Assistant Director of Public Works \u2013 Engineering E-PLAN\nSG:E2-16\nDEPARTMENT: Public Works CS:N\nFLSA:N\nEEO4/SOCCODE:OA11-9141\nJOB SUMMARY:\nResponsible for the planning, organizing, staffing, and directing the Engineering Division of the Public\nWorks Department. Assists the Director of Public Works in developing and implementing programs and\npolicies that supports the City\u2019s goals, enhance organizational effectiveness, foster a positive work\nenvironment and contributes to the City\u2019s long-term success and financial sustainability. Collaborates\nwith other divisions, departments, and outside groups to advance the mission and goals of assigned\narea and the City. Ensures compliance with department and city policies and procedures, collective\nbargaining agreements and legal requirements. Promotes the Public Service competencies of service\norientation, results orientation and teamwork and cooperation. Ensures that business practices and\nstandards of performance are accomplished in an effective and cost-efficient manner. Represents the\ndepartment in public involvement initiatives and engages with elected officials, policy makers, and\ncitizens. Develops and maintains relationships with staff, other departments and individual entities\noutside City government to foster collaboration, inclusion, and effective use of resources. Acts as the\nCity Engineer.\nSUPERVISORY RELATIONSHIP:\nReports to the Director of Public Works. Work is performed under general guidance and direction and in\naccordance with applicable local, state, and federal regulations, policies and procedures, and contract\nagreements. Serves as a member of the Public Works management team. Provides supervision,\nguidance, and direction to the Engineering Division. May act in responsible charge in the Director and\nDeputy Director\u2019s absence, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a senior member of the Public Works Management team. Oversees\nassigned services and activities of the Public Works Engineering Division including Real\nProperty Management, Development Services, Inspection, and Capital Engineering.\nCoordinates with other departments and offices to ensure alignment with the City\u2019s critical\nobjectives, vision and values. Provides program and project support to other departments to\nhelp the City deliver great government. Acts as the City Engineer, responsible for planning,\ndesigning, construction, operation and maintenance of public works facilities, including, street\nand traffic control systems, water and sewer facilities, water and wastewater treatment, storm\nand surface water management.\n2. Strategic Planning: Assists the Public Works Director in providing leadership and direction in the\ndevelopment and implementation of strategic short and long-range plans, programs, goals,\nperformance measures and objectives for the Engineering Division. Identifies trends and\nchallenges affecting progress and collaborates with appropriate management and staff to\ndevelop and implement solutions. Oversees or conducts research to obtain required data to\nAssistant Director of Public Works- Engineering Page 2\nestablish or review policies, procedure or program. Reviews, interprets, prepares and analyze\ndata, prepares reports, and makes recommendations about which programs and/or major\nproject proposals should be initiated, modified or discontinued.\n3. Policy Development: Assists the Mayor, City Council, and City departments in the establishment\nand implementation of various city policies, procedures, and regulations relating to the\nEngineering Division. Keeps current in new developments in the field through professional\nmembership, attendance at conferences, networking with other professionals, research and\nreading. Uses this contemporary knowledge for program, work system, and service delivery\nimprovements.\n4. Fiscal and Business Management: Provides technical, administrative, and fiscal oversight and\ndirection for the Engineering Division of the Public Works Department. This includes program\nplanning and management, budget preparation, interdepartmental and interagency coordination,\nand personnel administration. Facilitates and coordinates cooperative planning efforts with other\ndivisions, departments, outside governmental agencies, and community groups as required.\n5. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndeveloped competencies in, customer service, results orientation and teamwork. Serves as a\nprimary point of contact for personnel matters for the Division. Manages employee relations by\npromoting open communication, collaboration and accountability. Establishes systems for staff\nengagement and ensures timely completion of performance appraisals. Consults with\nsupervisors on personnel actions and addresses labor relations matters in compliance with\nlabor agreements and personnel policies. Actively supports strategies and programs to foster an\ninclusive workplace and create a culture of respect and belonging.\n6. Public Involvement and Communication: Presents reports, recommendations, budgets, and\nissues for resolution to department heads, Mayor, City Council, boards and commissions,\nincluding summarizing data and statistics and analyzing findings. May represent the department\ndirector at public meetings of or special interest groups and other public settings. Serves on\nboards and committees.\n7. Diversity, Equity and Inclusion: Actively contributes to and implements strategies and programs\nto foster an inclusive workplace, ensure equitable practices and reduces biases. Collaborates\nwith staff across the City to create a culture of respect and belonging.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough working knowledge of Public Works Department operations and procedures and the\noperations of other City departments with related responsibilities.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes, and pertinent federal, state, and local regulations.\n\u2212 Fiscal management including budget preparation, grant and contract administration, service and\nintergovernmental contract administration, cost and budget analysis, expenditure control and\nrecords management.\n\u2212 Government processes, including legislative, regulatory, agency mandates and local authority.\nAssistant Director of Public Works- Engineering Page 3\n\u2212 Computer operation and a variety of software including work processing, spreadsheet,\ndatabase, and other applications specific to the area of assignment.\n\u2212 Safety and security hazards, precautions, standards, policies, and procedures pertinent to the\narea of assignment.\n\u2212 Best practices for fostering equitable practices and an inclusive workplace.\nSkill in:\n\u2212\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflict, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Leadership and supervisory skills, problem analysis and resolution, planning and organizing,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance and time management skills.\n\u2212 Strategic planning and development of short and long-term plans and programs.\n\u2212 Estimating and analyzing costs and effectiveness of programs, monitoring information, working\naccurately with numbers, and interpreting statistical information.\n\u2212 Communicating effectively, both orally and in writing, with individuals and groups in clear,\nconcise language appropriate for the purpose and parties addressed, including preparing and\nmaking public presentations which can be understood by non-technical listeners and preparing\nand directing preparation of comprehensive written reports, materials, and correspondence.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\n\u2212 Use tact, discretion, respect, persuasion, diplomacy, and courtesy to gain the cooperation of\nothers and establish and maintain effective teams and a professional relationship and rapport\nwith public officials, representatives of other agencies or entities, department heads, co-\nworkers, employees and diverse members of the public.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned areas and adapt to new technologies, keeping\npersonal and team technical skills up-to-date and using technology to increase productivity.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects and strategies.\n\u2212 Interpret, explain and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites;\n\u2212 Infrequently traverse uneven terrain such as work sites or undeveloped land.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation, along with\nconsiderable time spent outdoors with exposure to all weather conditions on City streets, rights-of-way,\nin close proximity to roadway traffic, noxious fumes, heavy equipment and occasionally in confined\nspaces. Frequently drives motor vehicle to perform duties. Uses appropriate safety equipment and\nfollows established safety policies, practices and procedures. Some travel to professional meetings is\nexpected. This is a position with minimal to moderate physical exertion requirements.\nAssistant Director of Public Works- Engineering Page 4\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in civil engineering or related field, with knowledge in business or public\nadministration. Master\u2019s degree preferred.\n\u2212 Minimum of five (5) years progressively responsible experience in transportation and utilities\ndesign, construction and operations in a municipal Public Works, including three (3) years of\nsupervisory experience required.\n\u2212 Professional Engineer\u2019s license at time of hire required.\n\u2212 Municipal supervisory experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 Ability to maintain Professional Engineer\u2019s license throughout employment.\nPREPARED BY: J. Garner REVIEWED BY:\n5/95 Joel Pfundt\nDirector, Public Works\nREVISED BY: R. Routhe\nT. Rosenberg\nL. McGowan-Smith\n1/07\nL. McGowan-Smith\n12/08\nM. Olinger\nA. Beatty\nA.Silva\n5/25"}
{"Department": "Public Works", "Job Title Sort": "Assistant Director - Internal Services", "Job Title": "Assistant Director - Internal Services", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "PWAsstDirectorInternalServices_jd.pdf", "SharePoint List ID": "669", "Salary Grade": "E2-15", "pdf_url": "https://cob.org/wp-content/uploads/PWAsstDirectorInternalServices_jd.pdf", "pdf_file": "PWAsstDirectorInternalServices_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Assistant Director of Public Works \u2013 Internal Services E-PLAN\nSG:E2-15\nDEPARTMENT: Public Works \u2013 Internal Services CS:N\nFLSA:N\nEEO4/SOCCODE:OA/11-3013\nJOB SUMMARY:\nResponsible for planning, organizing, staffing, and directing the Internal Services Division of the Public\nWorks Department. Assists the Director of Public Works in developing and implementing programs and\npolicies that supports the City\u2019s goals, enhance organizational effectiveness, foster a positive work\nenvironment and contributes to the City\u2019s long-term success and financial sustainability. Engages and\ncollaborates with other divisions, departments, and outside groups to advance the mission and goals of\nassigned areas and the City. Ensures compliance with department and city policies and procedures,\ncollective bargaining agreements and legal requirements. Promotes the Public Service competencies of\nservice orientation, results orientation and teamwork and cooperation. Ensures that business practices\nand standards of performance are accomplished in an effective and cost-efficient manner. Represents\nthe department in public involvement initiatives and engages with elected officials, policy makers, and\ncitizens. Develops and maintains relationships with staff, other departments, individuals and entities\noutside City government to foster collaboration, inclusion, and effective use of resources.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Director. Work is performed under general guidance and direction and in\naccordance with applicable local, state, and federal regulations, policies and procedures. Serves as a\nsenior member of the Public Works management team. Works independently to provide supervision,\nguidance, and direction to Internal Services Division Staff. May act in responsible charge in the Director\nand Deputy Director\u2019s absence, as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Leadership: Serves as a senior member of the Public Works Management team. Oversees\nassigned services and activities of the Public Works Internal Services Division including the\nCity\u2019s Fleet Services, Radio Communication Systems, Facilities Maintenance, Facilities Project\nManagement, Security, Custodial Services, and ADA Compliance. Coordinates with other\ndepartments and offices to ensure alignment with the City\u2019s critical objectives, vision and values.\nProvides program and project support to other departments to help the City deliver great\ngovernment.\n2. Strategic Planning: Assists the Public Works Director in providing leadership and direction in the\ndevelopment and implementation of strategic short and long-range plans, programs, goals,\nperformance measures and objectives for the Internal Services Division. Identifies trends and\nproblems hindering progress and develops and implements recommendations for problem\nresolution with appropriate management and staff. Oversees or conducts research to obtain\nrequired data for policy, procedure or program establishment or review, as assigned. Reviews,\ninterprets, and analyze data, prepares reports, and makes recommendations about which\nprograms and/or major project proposals should be initiated, modified or discontinued.\nAssistant Director of Public Works Page 2\n3. Fiscal and Business Management: Provides technical, administrative, and fiscal oversight and\ndirection for the Internal Services Division of the Public Works Department. This includes\nprogram planning and management, budget preparation, and personnel administration.\nFacilitates and coordinates cooperative planning in conjunction with other divisions,\ndepartments, outside governmental agencies, and community groups as required. Acts as a\ntechnical resource to management and employees. Keeps current in new developments in the\nfield through professional membership, attendance at conferences, networking with other\nprofessionals, research and reading. Uses this contemporary knowledge for program, work\nsystem, and service delivery improvements.\n4. Personnel Management: Develops and maintains a workforce committed to, and with highly\ndevelop competencies in, customer service, results orientation and teamwork. Serves as a\nprimary point of contact for personnel matters for the Division. Manages employee relations for\nthe Division by providing open communication, collaboration and accountability. Establishes\nsystems for staff engagement and ensures timely completion of performance appraisals.\nConsults with supervisors on personnel actions and addresses labor relations matters in\ncompliance with labor agreements and personnel policies. Actively supports strategies and\nprograms to foster an inclusive workplace and create a culture of respect and belonging.\n5. Public Involvement and Communication: Presents reports, recommendations, budgets, and\nissues for resolution to department heads, Mayor, City Council, boards and commissions,\nincluding summarizing data and statistics and analyzing findings. May represent the department\ndirector at public meetings of citizens or special interest groups and other public settings.\nServes on boards and committees.\n6. Diversity, Equity and Inclusion: Actively contributes to and implements strategies and programs\nto foster an inclusive workplace, ensure equitable practices and reduces biases. Collaborates\nwith staff across the City to create a culture of respect and belonging.\nADDITIONAL WORK PERFORMED:\n1. Performs related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough working knowledge of Public Works Department operations and procedures and the\noperations of other City departments with related responsibilities.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes, and pertinent federal, state, and local regulations.\n\u2212 Fiscal management including budget preparation, grant and contract administration, service and\nintergovernmental contract administration, cost and budget analysis, expenditure control and\nrecords management.\n\u2212 Government processes, including legislative, regulatory, agency mandates and local authority.\n\u2212 Applicable local, state, and federal laws, rules, regulations, policies and procedures related to\nthe areas of assignment.\n\u2212 Computer operation and a variety of software including work processing, spreadsheet,\ndatabase, and other applications specific to the area of assignment.\n\u2212 Safety and security hazards, precautions, standards, policies, and procedures pertinent to the\narea of assignment.\n\u2212 Best practices for fostering equitable practices and an inclusive workplace.\nSkill in:\nAssistant Director of Public Works Page 3\n\u2212 Highly effective team building and leadership skills including consensus-building to resolve\nconflict, negotiate agreements and gain cooperation among competing interest groups.\n\u2212 Strong business and fiscal management skills.\n\u2212 Leadership and supervisory skills, problem analysis and resolution, planning and organizing,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance and time management skills.\n\u2212 Strategic planning and development of short and long-term plans and programs.\n\u2212 Estimating and analyzing costs and effectiveness of programs, monitoring information, working\naccurately with numbers, and interpreting statistical information.\n\u2212 Communicating effectively, both orally and in writing, with individuals and groups in clear,\nconcise language appropriate for the purpose and parties addressed, including preparing and\nmaking public presentations which can be understood by non-technical listeners and preparing\nand directing preparation of comprehensive written reports, materials, and correspondence.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\n\u2212 Use tact, discretion, respect, persuasion, diplomacy, and courtesy to gain the cooperation of\nothers and establish and maintain effective teams and a professional relationship and rapport\nwith public officials, representatives of other agencies or entities, department heads, co-\nworkers, employees and diverse members of the public.\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned areas and adapt to new technologies, keeping\npersonal and team technical skills up-to-date and using technology to increase productivity.\n\u2212 Quickly grasp and manage highly complex and technical issues in a fast-paced environment\nand in a context of inter-related issues, systems, projects and strategies.\n\u2212 Interpret, explain and apply complex guidelines, codes, regulations, policies and procedures.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Communicate accurate information and ideas with others;\n\u2212 Frequently move between work sites;\n\u2212 Infrequently traverse uneven terrain such as work sites or undeveloped land.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation, along with some\ntime spent outdoors with exposure to all weather conditions on City streets, rights-of-way, in close\nproximity to roadway traffic, noxious fumes, heavy equipment and occasionally in confined spaces.\nFrequently drives motor vehicle to perform duties. Uses appropriate safety equipment and follows\nestablished safety policies, practices and procedures. Some travel to professional meetings is\nexpected. This is a position with minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor's degree in civil engineering, business management, public administration, or related\nfield required; master\u2019s degree preferred\n\u2212 Five (5) years progressively responsible experience in fleet and facilities maintenance in a\nmunicipal Public Works, including three (3) years of supervisory experience required\nAssistant Director of Public Works Page 4\n\u2212 Registration as a Professional Engineer in Washington, Professional Traffic Operations\nEngineer (PTOE) or American Institute of Certified Planner (AICP) preferred.\n\u2212 Demonstrated experience in Facilities Project Management or Fleet Services Management\npreferred.\n\u2212 Municipal supervisory experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\nPREPARED BY: A. Sullivan REVIEWED BY:\nJoel Pfundt\nDirector, Public Works\nM. Olinger\nA. Beatty\nA.Silva\n5/25"}
{"Department": "Hearing Examiner", "Job Title Sort": "Hearing Examiner Administrative Coordinator", "Job Title": "Hearing Examiner Administrative Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HEHearingExaminerAdminCoordinator.jd.pdf", "SharePoint List ID": "49", "Salary Grade": "E1-9", "pdf_url": "https://cob.org/wp-content/uploads/HEHearingExaminerAdminCoordinator.jd.pdf", "pdf_file": "HEHearingExaminerAdminCoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Hearing Examiner Administrative Coordinator E-PLAN\nSG:E1-9\nDEPARTMENT: Hearing Examiner CS:N\nFLSA:Y\nEEO4/SOCCODE:AS/43-6011\nPART-TIME\nJOB SUMMARY:\nThis position manages all administrative functions of and coordinates the work of the Hearing\nExaminer\u2019s Office utilizing knowledge of the legal and technical public hearing and appeal processes\nand standards. Performs a variety of complex paralegal, technical and clerical tasks in support of the\nHearing Examiner, working with other departments and outside entities to ensure actions and\nresponses are made in accordance with legal requirements and standards. Creates and maintains\nhearing schedule; prepares forms, legal document templates, website updates, correspondence and\nreports. Serves as recording secretary for public hearings and appeals and establishes the record of\nproceedings; prepares agendas and exhibits for public hearings. Develops, implements and maintains\ncase management and record-keeping systems. Receives and responds to inquiries and/or public\ndisclosure requests from the public, visitors, vendors and staff or directs inquiries to appropriate staff.\nMaintains proficiency with the State and City\u2019s zoning codes and performs legal research as needed.\nWork requires high degree of confidentiality and discretion.\nSUPERVISORY RELATIONSHIP:\nReports to a Deputy Administrator. Receives direction and guidance from the contracted Hearing\nExaminer. Works independently under general supervision and guidance of the City Attorney, City and\ndepartmental policy and relevant federal, state and City laws, rules and regulation.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs specialized administrative, clerical and legal support and office coordination tasks to\nsupport all phases of quasi-judicial hearings and appeals conducted by the City\u2019s third-party\nHearing Examiner. Serves as the primary point of contact between the Hearing Examiner, City\nstaff, and members of the public.\n2. Serves as recording secretary, attending and formally recording hearings and appeals.\nMaintains roster of parties of record; organizes and publishes the public record; prepares and\ntransmits transcripts of proceedings; and receives and marks exhibits. Operates audio/visual\nrecording equipment for virtual and hybrid proceedings, troubleshooting and resolving technical\nissues when needed to ensure proceedings are held in accordance with legal requirements.\nExecutes applicable federal, state and local laws regarding public hearings.\n3. Provides primary administrative support to the Hearing Examiner. Maintains schedule; arranges\ntravel and reimbursements; tracks, maintains and updates continuing legal education (CLE)\nrequirements; prepares correspondence; and acts as liaison to other City departments.\n4. Manages and coordinates all aspects of case processing, hearing preparation and scheduling\nfor hearings and appeals in accordance with rules of procedures. Receives and processes\nHearing Examiner Administrative Coordinator Page 2\nhearing and appeal requests, assesses fees, maintains accurate and up-to-date case records\nand ensures timely communication with involved parties. Sets and maintains schedules,\nprepares agendas and issues decisions, orders, correspondence, forms and other documents\nas required by law. Manages public notice processes by tracking deadlines and preparing mail\nmerges, mailing lists, and legal notice requests for publication in the local newspaper of record.\nPosts hearing information on City\u2019s webpage. Reviews staff reports and prepares packet of\nexhibits for each hearing item, ensuring the Hearing Examiner has complete record on which to\nmake a decision.\n5. Develops and maintains accurate and timely record-keeping systems or databases. Includes\nlayout and arrangement of reports, assuring inclusion of all pertinent information from sources\nand assuring compliance with public records regulations or standard cataloguing practices.\nConducts special records or information retrieval projects; prepares certification of the record for\nSuperior Court and public disclosure requests. Maintains files and records. Responsible for\nsending and retrieving archive materials.\n6. Supports the Hearing Examiner with preparation of the Annual Report to City Council.\nSchedules for City Council submittal, prepares agenda bill and compiles cases with outcome.\nFinalizes report and submits to City Council, the City Attorney and Planning Director.\n7. Receives and directs visitors and telephone calls; provides detailed information on quasi-\njudicial process; communicates with vendors; responds to inquiries, referring to appropriate staff\nwhen outside scope of authority. Assists community members, as needed, through explanation\nof departmental or legal processes making appropriate referrals for services. In all public\ninteraction, uses appropriate legal ethics, maintains impartiality and confidentiality, and avoids\ngiving legal advice.\n8. Drafts and edits a variety of document templates such as legal notices, decisions, orders,\ndeclarations, subpoenas, agenda bills and other specialized documents required by law for\nHearing Examiner review.\n9. Performs legal research such as finding relevant BMC code and verifying proper procedure.\nKeeps up to date on relevant code changes.\n10. Provides detailed assistance to the public on technical information regarding Hearing Examiner\nprograms and processes, requiring thorough knowledge of laws, regulations, policies and\nprocedures. Acts as liaison to City staff and the public to assist in preventing improper ex parte\ncontacts.\n11. Maintains Hearing Examiner web page. Posts agendas, staff reports, exhibits and decisions in a\ntimely manner for public use. Provides instruction for public inquiries seeking information on\nHearing Examiner rules and/or decisions.\n12. Prepares and administers departmental budget with Deputy Administrator approval. Gathers\nand submits budget information to Finance Department. Updates Finance Enterprise files and\nprepares monthly budget reports. Includes processing invoices and requisitions; obtaining\nsupplies and equipment; and receiving, processing and maintaining all accounting records.\nPrepares monthly transaction log of purchasing card goods and services. Creates and modifies\nbudget presentations to City Council.\n13. Works independently to carry out defined departmental and/or City-wide programs or projects.\nHearing Examiner Administrative Coordinator Page 3\n14. Maintains and reviews the Hearing Examiner\u2019s Professional Service Agreement and coordinates\namong various departments for updates and renewal. Arranges for Pro Tem Hearing Examiner\nwhen needed.\n15. Deals with sensitive and confidential data with discretion and professionalism.\n16. Performs work on special projects and assignments outside of normal area of assignment, as\ndirected.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\n2. May make arrangements for and provide instruction and training to temporary help.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Legal terminology, principles, forms, methods, procedures, technology and specialized functions\nand standard legal formats.\n\u2212 Quasi-judicial hearing procedures and requirements.\n\u2212 Thorough knowledge of Department and City-wide program procedures, policies, terminology\nand related regulations.\n\u2212 Federal, state and local program-related codes and regulations, policies and procedures.\n\u2212 Comprehensive knowledge of office procedures, practices and equipment operation.\nSkill in:\n\u2212 Excellent listening skills and the ability to communicate verbally and in writing. This includes\nreading comprehension, composition, knowledge of business English composition, spelling,\npunctuation and grammar.\n\u2212 Excellent interpersonal skills to deal with the public and staff, using courtesy, tact and good\njudgment in sensitive or high-pressure situations in order to provide clear explanations of City\nand departmental policies, procedures and practices.\n\u2212 Cultivates trusting working relationships with a wide variety of internal contacts, including\ndeveloping strong working relationships with City leaders across the organization.\n\u2212 Problem solving, decision making, time management, planning and organizing skills.\n\u2212 Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Using software applications including word processing, spreadsheet and database management\nprograms.\n\u2212 Basic math skills including the ability to add, subtract, multiply and divide with accuracy.\nAbility to:\n\u2212 Interpret and apply program/department information in making work decisions or in providing\ninformation to others. Maintain complex specialized records and prepare narrative and statistical\nreports based thereon.\n\u2212 Work independently and make appropriate decisions regarding work methods and priorities.\n\u2212 Establish and maintain varied and detailed computerized filing and record-keeping systems.\n\u2212 Research/review municipality rules and state regulations pertaining to land use.\n\u2212 Operate standard office equipment such as word processor, calculator, computer terminal,\ntelephone, audio recording equipment and photocopier.\nHearing Examiner Administrative Coordinator Page 4\n\u2212 Maintain confidentiality and demonstrate diplomacy.\n\u2212 Work quickly, accurately and thoroughly with close attention to detail to meet deadlines in an\nenvironment of frequent interruptions.\n\u2212 Maintain multiple calendars and track deadlines.\n\u2212 Willingness and ability to maintain a high level of confidentiality regarding sensitive information.\n\u2212 Assign, review and guide work of lower classified employees or volunteers.\n\u2212 Maintain consistent and punctual attendance\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Commit to providing superior work product.\n\u2212 Be flexible in assuming new responsibilities as they arise.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally transport objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and includes extensive work at a computer workstation.\nMay experience frequent interruptions. Attends two or more evening meetings per month. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED).\n\u2212 Two years of college coursework or vocational training in paralegal studies or related field, AND\n\u2212 Two years experience in legal office management or legal support role; OR\n\u2212 Four years experience in legal office management or a legal support role.\n\u2212 Demonstrated experience with word processing and transcription.\n\u2212 Type 45-50 words per minute with accuracy, net.\n\u2212 Land use legal support experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skills and abilities to successfully perform the essential functions of the job will\nbe considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\n\u2212 Willingness and ability to work flexible shifts with some evening hours.\n\u2212 Notary Public license or ability to obtain within six months of employment.\nPREPARED BY: D. Sturwold REVIEWED BY:\nS. Mahaffey Janice Keller\nL. Klemanski Deputy Administrator\n4/01\nHearing Examiner Administrative Coordinator Page 5\nREVISED BY: D. Sturwold\nK. Bowker\nL. McGowan-Smith\n10/07\nK. Bowker\nE. Weinberg\n5/21\nJ. Keller\nE. Weinberg\n7/25"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Trails-Field Supervisor", "Job Title": "Park Trails-Field Supervisor", "Classification": "N/A", "Bargaining Unit": "231", "Published File Name": "PAParkTrailsFieldSupervisor.pdf", "SharePoint List ID": "671", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAParkTrailsFieldSupervisor.pdf", "pdf_file": "PAParkTrailsFieldSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Trails - Field Supervisor UNION:231\nSG:5\nDEPARTMENT: Parks and Recreation \u2013 Park Operations Division CS:N\nFLSA:N\nEEO4/SOCCODE:PR/37-1012\nJOB SUMMARY:\nThis position combines supervisory and technical knowledge with the implementation of the\nmaintenance, restoration, repair, and improvement of the park trail system supporting a wide variety\nof tasks and functions. The park trail system is located in right-of-way areas, open space, parks,\nand other public spaces. Plans, schedules, assigns and supervises the work of the trails team;\nevaluates quality and quantity of work, and conducts annual performance appraisals. Park trails\nfunctions include trail maintenance, vegetation control, wetland mitigation, clearing debris,\nbridge/boardwalk/fence repairs, mitigation of vandalism, drainage work, and other related\nmaintenance or repair. Develops and provides training for operational programs and ensures staff\nmeet standards and service levels. Develops, recommends, and implements short and long-range\ntrails projects or objectives and evaluates effectiveness. Works closely with the Park Operations\nManager and Park Specialist in service of Departmental goals. Represents the Park\u2019s Department\nas a subject matter expert for other City departments, providing professional recommendations and\nwritten reports.\nSUPERVISORY RELATIONSHIPS:\nReports to the Park Operations Manager. Works independently under general direction in\naccordance with City and Departmental policies, standards, and procedures, state and federal\nlaws, regulations, and guidelines. Supervises assigned Park Specialist, Park Technicians, Park\nWorkers, and seasonal staff. Promotes and supports teamwork with other supervisors and\nmanagers within the Parks and Recreation Department and City.\nESSENTIAL FUNCTIONS:\n1. Supervises and coordinates the Trails program area within the Park Operations Division.\nDevelops, plans, schedules, coordinates, monitors and recommends a wide variety of\ntrail maintenance tasks including construction, repair, wetland mitigation and restoration.\nEffectively utilizes maintenance management software to conduct work planning,\nschedule work activity, manage assets, track service requests, work orders and projects\nto maintain and maximize efficiency of program areas. Refers major or controversial\nrequests/issues to Park Operations Manager for review. Works with other divisions,\ndepartments, and agencies to facilitate and coordinate services, as appropriate.\nMaintains Safety Data Sheets for work group.\n2. Supervises the work of assigned Park Technicians, Park Specialist, Park Workers, and\nseasonal staff. Hires, trains, assigns works, develops performance standards and\nmonitors performance. Conducts pre-disciplinary investigations; recommends and\ndelivers corrective action as appropriate. Reviews and approves employee timesheets\nand oversees scheduling. Responsible for training, motivating, and supervising the work\nteam and establishing a system of effective communication and cooperation. Trains and\norients employees on program area techniques and methods, work assignments,\nequipment operation, policies, best practices and procedures. Responsible for safety\ntraining and monitors compliance of employees with safety rules.\n3. Develops, recommends, and implements program goals and objectives, subject to\nmanagement approval. Evaluates, recommends and implements appropriate\ntechniques, equipment and technology to increase effectiveness and efficiency of trail\nwork and operations. Develops and recommends policies and procedures for program\narea.\n4. Performs scheduled and unscheduled inspections of trail corridors including greenways\nand open space properties. Monitors for hazards and encroachments. Works with other\nCity departments to develop drainage and erosion control methods. Troubleshoots and\nresolves issues within scope of authority or coordinates with appropriate entities.\n5. Oversees ordering, inventory, maintenance and allocation of program supplies, vehicles\nand equipment. Coordinates with Park Specialist and other Division Supervisors to\nresolve conflicts involving scheduling, use, condition and availability of equipment.\nObtains quotes for materials/supplies and coordinates and schedules equipment\nmaintenance.\n6. Approves expenditures for equipment and materials, monitors budget for program area\nand provides recommendations for management review. Implements and monitors\napproved budget. Prepares and submits reports to manager and outside advisory\nboards.\n7. Works with other City staff, departments, and outside agencies to comply with all\napplicable local, state and federal regulations, policies, guidelines, reporting\nrequirements.\n8. Designs, plans, and determines scope of work, materials, time and cost projections and\nimplements renovation and rehabilitation projects for Trails program area. Assists Park\nOperations Manager with managing contracts for construction of trails, and coordinates\nwith outside contractors.\n9. Investigates and responds to community members\u2019 complaints, information requests and\nissues in a courteous and prompt manner.\n10. Conducts, attends, and participates in a variety of team or departmental meetings.\n11. Monitors and reviews status of Integrated Pest Management Program. Uses system of\nguidelines for best management practices.\n12. Completes necessary documentation for trail inventory, maintains use records, and\nrecords and reports trail maintenance statistics to Park Operations Manager. Uses GIS\nand other mapping/information systems to identify and track trail assets in City controlled\nareas and works continually to update boundary marking and mapping. Composes\ncorrespondence, reports, and other documents as necessary.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area.\nKeeps current in new developments in the parks and recreation field through\nprofessional memberships, attending conferences and networking with professionals.\n2. May occasionally perform physical activities such as moving, lifting, pushing, and\ncarrying equipment, tools or supplies for programs or activities as needed.\n3. Serves as back up for other Park Operations staff, as assigned.\n4. Performs other related work of a similar nature or level. Completes special projects or\nanalysis as requested.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough technical knowledge of trail and trail feature construction techniques and\nmaterials.\n\u2212 Natural and managed drainage systems.\n\u2212 Working knowledge of integrated pest management concepts and strategies for best\nmanagement practices.\n\u2212 Maintenance management systems.\n\u2212 Current federal, state, and local codes, laws, rules, and regulations related to park\ngrounds maintenance and wetland mitigation.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2212 Safety hazards, precautions and procedures related to assigned program area.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and\nlabor contract provisions for the workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nSkill in:\n\u2013 Strong supervisory skills including leadership skills, problem analysis and decision-\nmaking, planning and organizing, management control, adaptability/flexibility, and time\nmanagement.\n\u2013 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, and the general public.\n\u2013 Strong written communication skills for developing reports, correspondence, policies,\nprocedures, and organizational communications.\n\u2013 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2013 Strong work ethic and customer service orientation. Always conducts self in accordance\nwith the ethical standards required of public officials and employees.\n\u2013 Strong computer skills including word processing software GIS and database\napplications.\n\u2013 Good time-management skills.\nAbility to:\n\u2013 Gain a working knowledge of Department operations and procedures, federal, state, and\nlocal pertinent regulations.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Utilize and incorporate technological resources, including maintenance management\nsoftware, and to learn and adapt to new technology, keeping skills up to date.\n\u2212 Read, understand, and work from plans and drawings.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and copy machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform physical activities such as digging;\n\u2212 Occasionally lift and transport irregular objects weighing up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and out-of-doors including exposure to noise, fumes,\nconstruction environment and trail traffic hazards. This position has frequent exposure to\noutdoor weather conditions. Possibility of exposure to hostile and offensive language from the\npublic. Employees are required to use appropriate safety equipment and follow standard safety\npractices. May experience frequent interruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or equivalent.\n\u2212 Four (4) years of experience in grounds maintenance, recreational trails, park\nmanagement, or closely related field.\n\u2212 Two (2) years supervisory or lead experience required.\n\u2212 College or vocational coursework in natural resource management, park administration\nor related field preferred.\n\u2212 Experience with maintenance management software preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree- year driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check, and local background check.\n\u2212 Willingness to attend evening or daytime meetings, training, and other functions.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 12 months of\nhire.\n\u2212 Ability to secure and maintain Certified Erosion Control and Sediment Control Lead\nTraining (CESCL) Training with 12 months of hire.\n\u2212 Ability to secure a Commercial Driver\u2019s License within 18 months of hire and to maintain\nthroughout employment. Must pass CDL-related drug and alcohol testing throughout\nterm of employment.\n\u2212 Must attend and complete Pacific Northwest Resource Management school years 1 and\n2 or equivalent certification approved by the Department within 4 years of hire.\nPREPARED BY: S.Janiszewski REVIEWED BY:\nA.Silva Nicole Oliver\n7/25 Parks & Recreation Director"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Urban Forest - Field Supervisor", "Job Title": "Park Urban Forest - Field Supervisor", "Classification": "N/A", "Bargaining Unit": "231", "Published File Name": "PAParkUrbanForestFieldSupervisor.pdf", "SharePoint List ID": "672", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PAParkUrbanForestFieldSupervisor.pdf", "pdf_file": "PAParkUrbanForestFieldSupervisor.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Urban Forest - Field Supervisor UNION:231\nSG:5\nDEPARTMENT: Parks and Recreation \u2013 Park Operations Division CS:N\nFLSA:N\nEEO4/SOCCODE:PR/ 45-1011\nJOB SUMMARY:\nThis position combines supervisory and technical knowledge with the implementation of Urban\nForestry programs within the park system and City. Oversees activities related to technical tree\nwork, planting, tree care, and preservation of trees and forest stands in parks, public spaces, open\nspaces and right-of-way areas. Supervises, assigns and monitors the work of the Urban Forestry\nteam; evaluates quality and quantity of work, and conducts annual performance appraisals.\nDevelops and provides training for operational programs and ensures staff meet standards and\nservice levels. Develops, recommends, and implements short and long-range urban forestry\nprojects and objectives and evaluates effectiveness. Works closely with Park Operations Manager\nand Park Arborist in service of Departmental goals. Serves as the City\u2019s subject matter expert for\nother City departments, providing professional recommendations and reports.\nSUPERVISORY RELATIONSHIPS:\nReports to the Park Operations Manager. Works independently under general direction in\naccordance with City and Departmental policies, standards, and procedures, state and federal\nlaws, regulations, and guidelines. Supervises assigned Park Arborist, Park Technicians, and Park\nWorkers. Promotes and supports teamwork with other supervisors and managers within the Parks\nand Recreation Department and City.\nESSENTIAL FUNCTIONS:\n1. Supervises and coordinates the Urban Forestry program area within the Park Operations\nDivision. Develops, plans, schedules, coordinates, monitors and recommends a wide\nvariety of tree care tasks. Effectively utilizes maintenance management software to\nconduct work planning, schedule work activity, manage assets, track service\nrequests/work orders and projects to maintain and maximize efficiency of program\nareas. Refers major or controversial issues to the Park Operations Manager for review.\nWorks with other divisions, departments, and agencies to facilitate and coordinate\nservices, as appropriate. Maintains Safety Data Sheets for work group.\n2. Supervises the work of assigned Park Technicians, Park Arborist, and Park Workers.\nHires, trains, assigns works, develops performance standards and monitors\nperformance. Conducts pre-disciplinary investigations; recommends and delivers\ncorrective action as appropriate. Reviews and approves employee timesheets and\noversees scheduling. Responsible for training, motivating, and supervising the work\nteam and establishing a system of effective communication and cooperation. Trains and\norients employees on the City\u2019s tree care and technical tree work techniques and\nmethods, work assignments, equipment operation, policies, best practices and\nprocedures. Responsible for safety training and monitors compliance of employees with\nsafety rules.\n3. Develops, recommends, and implements program goals and objectives, subject to\nmanagement approval. Evaluates, recommends and implements appropriate techniques\nand equipment to increase effectiveness and efficiency of technical tree work. Develops\nand recommends policies and procedures for program area.\n4. Serves as the City\u2019s Urban Forestry subject matter expert by coordinating tree health\nassessments and hazard inspections, guiding tree conservation efforts, prioritizing tree\nwork based on public safety, and advising both internal departments and outside entities\non tree-related matters. Participates on the Bellingham Landmark Tree Committee to\nidentify and actively encourage the conservation of the city\u2019s landmark trees by initiating\nand maintaining an inventory of landmark trees or grove of trees. Reviews nominations\nand applications for tree removal.\n5. Oversees ordering, inventory, maintenance and allocation of program supplies, vehicles\nand equipment. Coordinates with Park Arborist and other Division Supervisors to resolve\nconflicts involving scheduling, use, condition and availability of equipment. Obtains\nquotes for materials/supplies, and coordinates and schedules equipment maintenance.\n6. Approves expenditures for equipment and materials, monitors budget for program area\nand provides recommendations for management review. Implements and monitors\napproved budget. Prepares and submits reports to manager and outside advisory\nboards.\n7. Works with other City staff, departments, and outside agencies to comply with all\napplicable local, state and federal regulations, policies, guidelines and reporting\nrequirements.\n8. Designs, plans, and determines scope of work, materials, time and cost projections and\nimplements all urban forestry work in program area. Assists Park Operations Manager\nwith managing contracts for hazard tree removal, and coordinates with outside\ncontractors.\n9. Investigates and responds to community members\u2019 complaints, information requests and\nissues in a courteous and prompt manner. Advises and informs the public on tree related\npolicies and municipal code.\n10. Conducts, attends, and participates in a variety of team or departmental meetings.\n11. Monitors and reviews status of Integrated Pest Management Program. Uses system of\nguidelines for best management practices.\n12. Completes necessary documentation for street tree inventory, and records and reports\nurban forestry statistics to Park Operations Manager. Oversees tracking and\nidentification of urban forestry assets in City controlled areas. Composes\ncorrespondence, reports, and other documents as necessary.\nADDITIONAL WORK PERFORMED:\n1. Acts as resource to management and employees regarding assigned program area.\nKeeps current in new developments in the urban forestry field through professional\nmemberships, attending conferences and networking with professionals.\n2. May occasionally perform physical activities such as technical climbing, lifting, pushing,\nand carrying equipment, tools or supplies for programs or activities as needed.\n3. Serves as back up for other Park Operations staff, as assigned.\n4. Performs other related work of a similar nature or level. Completes special projects or\nanalysis as requested.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Urban Forestry principles including tree planting, pruning, removal, and maintenance.\n\u2212 Technical arboriculture including tree removals, rope and saddle, spurs and flip line,\naerial lifts, rigging and related tools and equipment.\n\u2212 Arboriculture in tree species, characteristic and requirements best maintenance\npractices, pests and local ecology.\n\u2212 Working knowledge of horticulture including a wide range of both native and ornamental\nplants including characteristics and maintenance requirements.\n\u2212 Working knowledge of soil science.\n\u2212 Working knowledge of integrated pest management concepts and strategies for best\nmanagement practices.\n\u2212 Working knowledge of managed and natural forest ecosystems.\n\u2212 Arboricultural equipment operation, care and maintenance.\n\u2212 Maintenance management systems.\n\u2212 Current federal, state, and local codes, laws, rules, and regulations related to park\ngrounds maintenance and wetland mitigation.\n\u2212 Fiscal and records management and ability to develop, prepare and implement program\nbudgets.\n\u2212 Safety hazards, precautions and procedures related to assigned program area.\n\u2212 Working knowledge of and ability to learn City personnel policies and procedures and\nlabor contract provisions for the workgroup.\n\u2212 Working knowledge of departmental policies and procedures.\nSkill in:\n\u2212 Strong supervisory skills including leadership skills, problem analysis and decision-\nmaking, planning and organizing, management control, adaptability/flexibility, and time\nmanagement.\n\u2212 Strong oral communication and interpersonal skills for working with a diverse population\nincluding other employees, public officials, and the general public.\n\u2212 Strong written communication skills for developing reports, correspondence, policies,\nprocedures, and organizational communications.\n\u2212 High stress tolerance and advanced ability to manage multiple priorities on a daily basis.\n\u2212 Strong work ethic and customer service orientation. Always conducts self in accordance\nwith the ethical standards required of public officials and employees.\n\u2212 Strong computer skills including word processing software GIS and database\napplications.\n\u2212 Good time-management skills.\nAbility to:\n\u2212 Ability and knowledge to perform technical aerial tree work including rope and saddle,\nspurs and flip line as well as aerial lifts.\n\u2212 Gain a working knowledge of Department operations and procedures, federal, state, and\nlocal pertinent regulations.\n\u2212 Approach, diffuse and resolve confrontational situations.\n\u2212 Maintain appearance of fairness in dealings with staff and citizens.\n\u2212 Avoid conflicts of interest in use of City resources and personnel.\n\u2212 Independently plan and organize work assignments in order to meet critical deadlines.\n\u2212 Utilize and incorporate technological resources, including maintenance management\nsoftware, and to learn and adapt to new technology, keeping skills up to date.\n\u2212 Read, understand, and work from plans and drawings.\n\u2212 Maintain consistent and punctual attendance.\nAbility and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and copy machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Operate a motor vehicle;\n\u2212 Stand or sit for long periods of time;\n\u2212 Move between work sites, including over irregular terrain;\n\u2212 Occasionally perform physical activities such as climbing;\n\u2212 Occasionally lift and transport irregular objects weighing up to fifty (50) pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting and out-of-doors including exposure to noise, fumes,\nconstruction environment and traffic hazards. May occasionally be exposed to hazardous\nconditions, including working at considerable heights with chainsaws and rigging and working in\ntraffic zones. Work is conducted in natural areas, developed park sites, and urban\nstreetscapes. Work requires use of appropriate safety equipment. This position has frequent\nexposure to outdoor weather conditions. Possibility of exposure to hostile and offensive\nlanguage from the public. Employees are required to use appropriate safety equipment and\nfollow standard safety practices. May experience frequent interruptions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in Forestry, Urban Forestry, Arboriculture or related field.\n\u2212 Five (5) years of recent experience as an International Society of Arboriculture (ISA)\ncertified arborist participating in the planning and execution of arboriculture in rural or\nurban environments including hazard tree assessment and written reports.\n\u2212 Two years supervisory or lead experience required.\n\u2212 Experience with maintenance management software preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the\napplicant with the knowledge, skills, and abilities to successfully perform the essential\nfunctions of the job will be considered.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Valid Washington State driver\u2019s license and good driving record. Applicant must submit a\nthree- year driving record prior to hire.\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult\nabuse records check, and local background check.\n\u2212 Must pass a pre-employment drug screen prior to hire.\n\u2212 Willingness to attend evening or daytime meetings, training, and other functions.\n\u2212 Ability to secure and maintain a valid First Aid and CPR certification within 12 months of\nhire.\n\u2212 Ability to secure and maintain Tree Risk Assessment Qualification (TRAQ) Certification\nwithin 12 months of hire.\n\u2212 Must possess International Society of Arboriculture Certified Arborist certification at time\nof hire and maintain throughout employment.\n\u2212 Must attend and complete Pacific Northwest Resource Management school years 1 and\n2 or equivalent certification approved by the Department within 4 years of hire.\nPREPARED BY: S.Janiszewski REVIEWED BY:\nA.Silva Nicole Oliver\n7/25 Parks & Recreation Director"}
{"Department": "Public Works", "Job Title Sort": "Public Works Superintendent \u2013 Natural Resources Field Operations", "Job Title": "Public Works Superintendent \u2013 Natural Resources Field Operations", "Classification": "", "Bargaining Unit": "E-Plan", "Published File Name": "PWSuperintendentMaintNaturalResources.pdf", "SharePoint List ID": "619", "Salary Grade": "E2-11", "pdf_url": "https://cob.org/wp-content/uploads/PWSuperintendentMaintNaturalResources.pdf", "pdf_file": "PWSuperintendentMaintNaturalResources.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Superintendent \u2013 Natural Resources Field Operations E-PLAN\nSG:E2-11\nDEPARTMENT: Public Works - Operations CS:N\nFLSA:N\nEEO4/SOCCODE:OA/11-9121\nJOB SUMMARY:\nResponsible for the field operations and maintenance of the City's Natural Resources programs,\nprojects and sites. Responsible for management, planning, budget control, procurement, staffing and\nwork standards. Ensures all applicable Federal, State, City and local regulations, and departmental\npolicies and procedures are followed to provide safe, dependable and cost effective- operations. Directs\nsupervisors and handles personnel functions for areas of responsibility. Assists in establishing and\nimplementing sound business practices, rates and long-range plans. Serves as backup to\nSuperintendents of Maintenance.\nSUPERVISORY RELATIONSHIP:\nReports to the Deputy Director of Public Works - Operations. Work is performed under general\nsupervision and the guidance of applicable federal, state, local City and departmental statutes,\nregulations, policies, procedures and contractual agreements, as well as the standards of the American\nPublic Works Association (APWA), the American Water Works Association (AWWA), and Water\nEnvironment Federation (WEF). Serves as a member of the Public Works management team.\nSupervises the activities of Natural Resources Field Supervisors. Acts in responsible charge of the\nOperations team, as requested.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Supervises and directs the implementation, operation and maintenance of Natural Resources\nprograms, projects and sites including the City\u2019s Aquatic Invasive Species Program, ecological\nrestoration and conservation on lands managed by the Habitat Restoration and Wetland\nMitigation Programs, and Lake Whatcom Property Acquisition Program.\n2. Plans annual work schedules and prioritizes projects taking into account the resources of the\nDepartment and the Public Works Department's overall progress and goals. Schedules\npreventative maintenance and emergency repairs.\n3. Oversees and directs supervisory staff in planning and implementation of personnel\nassignments and establishing performance standards. Provides oversight in determining\npersonnel requirements, specific work management tasks assigned to each individual or shift\nand provides quality control supervision to ensure satisfactory performance of duties.\n4. Recommends physical improvements necessary or desirable to maintain or improve efficient\noperations in area of responsibility. Prepares recommendations for the annual capital\nimprovement program.\n5. Develops maintenance and work planning schedules for physical improvements necessary or\ndesirable to maintain or improve land managed by the Habitat Restoration and Wetland Mitigation\nPublic Works Superintendent \u2013 Natural Resources Field Operations Page 2\nprograms, and Lake Whatcom Property Acquisition Program. Schedules ongoing restoration work\nas well as planned capital, preventative maintenance and emergency repairs.\n6. Assists in utility business planning, rates, and billing management.\n7. Prepares annual budget for assigned areas of responsibility and operates within fiscal\nconstraints. Prepares recommendations for capital improvement program.\n8. Responsible for personnel functions for areas supervised including organization plans, staffing,\nemployee training and professional development, performance appraisals, disciplinary actions and\nfinal selection of employees. Supervises consumer and community service activities such as\nutility locations, complaint investigation and citizen inquiry.\n9. Manages procurement and contracting processes including consultant and contractor selection.\nWrites requests for proposals (RFPs), develops scope of work, and reviews and coordinates\nfinal contract terms. Facilitates the RFP process and serves as liaison with\nconsultants/contractors for projects.\n10. Represents the Department on various internal and external committees, community and\npolitical bodies. May be involved in emergency planning and emergency response.\n11. Performs project responsibilities and serves as a member of the Public Works management team.\nActs in responsible charge of the Operations team, upon request. Serves as backup to\nSuperintendents of Maintenance.\nADDITIONAL WORK PERFORMED:\n1. Maintains professional and technical knowledge by attending courses, workshops, reviewing\nprofessional publications and current market trends.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The fields of street maintenance, storm drainage, water distribution, solid waste, source water\nprotection, land management/conservation and sewer collection systems, including legal,\ntechnical and organizational aspects, as well as sources of current knowledge of the fields.\n\u2212 Strong knowledge and ability in fiscal and records management including cost analysis and\nbudget development/analysis and asset management.\n\u2212 Working knowledge of relevant government and/or community institutions, organizations,\nprocedures and processes.\nSkill in:\n\u2212 Strong management skills including leadership, supervision, problem analysis and decision-\nmaking, planning and organizing, interpersonal sensitivity, adaptability/flexibility, stress\ntolerance and time management.\n\u2212 Excellent written and oral communications skills for working with a diversity of personnel, public\nofficials and citizens.\nAbility to:\n\u2212 Apply good judgment and problem-solving techniques to make reasoned, timely and consistent\ndecisions on administrative matters and resolve technical problems.\nPublic Works Superintendent \u2013 Natural Resources Field Operations Page 3\n\u2212 Maintain a high level of personal and professional integrity and honesty.\n\u2212 Maintain current knowledge for assigned area and adapt to new technologies, keeping personal\nand team technical skills up-to-date and using technology to increase productivity.\n\u2212 Plan, organize and execute programs.\n\u2212 Lead and respond effectively in emergency, hazardous, or other high stress circumstances.\n\u2212 Willingness to accept on-call status and be available to respond to on-call circumstances.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasional exposure to outdoor weather conditions;\n\u2212 Operate a motor vehicle;\n\u2212 Move and traverse up to five miles over uneven terrain, steep slopes, downed trees and\nthrough dense vegetation, wetlands and streams in all types of weather;\n\u2212 Mobility required for attendance at various meetings and for touring various work sites of\nPublic Works projects throughout the City.\nWORKING ENVIRONMENT:\nWork is performed in an office environment and in an outdoor field environment with frequent visits to\nPublic Works project work sites throughout the City. The incumbent may be exposed to fumes, airborne\nparticles and unfavorable outside weather conditions. The noise level is usually moderate in the office\nenvironment and loud in the field. Incumbent is subject to stress associated with project deadlines,\ncompeting requests and demanding internal and external customer service requirements. Business\ntravel is required. This position has minimal to moderate physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in civil engineering, management, public administration, Natural Resources\nManagement, Environmental Studies, Ecology or closely related field required.\n\u2212 Minimum of five years demonstrated complex program and project management experience\nrequired. Must be in one or more of the task areas related to the assignment (source water\nprotection, land management/conservation or habitat restoration and wetland mitigation).\n\u2212 Minimum of three years of supervisory experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe knowledge, skill and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Valid Washington State driver's license and good driving record. Candidates must submit a\nthree-year driving record abstract prior to hire.\nPREPARED BY: M. Olinger REVIEWED BY:\nPublic Works Superintendent \u2013 Natural Resources Field Operations Page 4\nA. Silva Mike Olinger, Deputy Director Public Works\nE. Weinberg\n9/25\nREVIEWED BY:\nJoel Pfundt, Director\nPublic Works"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Specialist", "Job Title": "Human Resources Specialist", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRSpecialist.jd.pdf", "SharePoint List ID": "673", "Salary Grade": "E1-10", "pdf_url": "https://cob.org/wp-content/uploads/HRSpecialist.jd.pdf", "pdf_file": "HRSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Specialist E-PLAN\nSG:E1-10\nDEPARTMENT: Human Resources CS:N\nFLSA:Y\nEEO4CODE:PP\nJOB SUMMARY:\nPerforms paraprofessional work in support of the City\u2019s human resources functions. Provides\ngeneral information and assistance to employees and managers regarding policies, procedures,\nprograms and Civil Service processes. Supports the development and administration of selection\nand recruitment processes in collaboration with City departments and in consultation with human\nresources professional staff. Coordinates and tracks the new hire processes and facilitates new\nemployee orientation. Contributes to special projects, provides labor relations and training support,\nand performs various administrative functions, as assigned\nSUPERVISORY RELATIONSHIPS:\nReports to a Human Resources Services Manager. Works under general supervision and the\nguidance of applicable federal and state employment regulations, Civil Service rules, collective\nbargaining agreements, and City and departmental policies and procedures. Receives technical\nguidance from the Civil Service Chief Examiner and Human Resources professional staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides general information and assistance to City employees about human resources\nrules, policies, regulations, procedures and processes within knowledge and expertise level.\nClarifies issues and identifies resources to support problem solving, referring matters to the\nappropriate staff member when necessary.\n2. Develops selection and testing processes using information obtained from job analysis, job\nannouncements, consultation with human resources professional staff and subject matter\nexperts. Researches available testing and evaluation methodologies through professional\nsources, contacts with other employers and testing services and other research. Develops\nselection tools including evaluation criteria and scoring standards. Composes\ncorrespondence, job announcements and other advertisements. Identifies and procures\nassistance from volunteer and staff evaluators, providing training and coaching in the\nassessment/evaluation role.\n3. Facilitates Civil Service hiring and placement by providing departments with information on\nCivil Service and City selection policies and appointment procedures. Develops and\npresents eligibility registers to Civil Service Commission for approval. Works with assigned\nChief Examiner to resolve issues or disputes regarding Civil Service exams and develops\nappropriate information for Civil Service review and/or decision. Receives and responds to\ninformation requests from candidates about testing process and employment related\nmatters.\nPage 2\n4. Coordinates new hire processes and facilitates new employee orientation. Prepares,\nreviews and processes offer letters and pre-employment materials. Collects new hire\ninformation and coordinates, tracks or completes any necessary preemployment paperwork\nand testing, certification or education checks, criminal history and references.\n5. Assists departmental staff in administering a variety of functions, such as coordinating and\nfacilitating citywide training; responding to and disseminating salary surveys; and\ncoordination and maintenance of department records. Serves as a note taker for a variety of\nhuman resources meetings; composes and drafts reports and documents as assigned.\n6. Assists with special projects such as gathering documents to fulfill requests for information;\ndevelopment of informational/marketing materials; collecting data; and labor relations\nsupport.\nADDITIONAL WORK PERFORMED:\n1. Performs a variety of administrative tasks, as necessary, that support human resources\nprograms such as records management, data entry and file maintenance.\n2. As needed, may partner with hiring officials and Human Resources Business Partners to\nreview or modify job descriptions in order to design appropriate testing processes.\n3. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of principles and practices of human resources.\n\u2212 Federal and State employment law, Civil Service Rules, and City personnel policies and\nprocedures and the ability to interpret for others complex guidelines, codes, regulations,\npolicies and procedures.\n\u2212 Principles and practices of public personnel administration including methodology employed\nin testing, recruitment, selection, interviewing, placement, classification, job analysis,\nperformance management, salary administration, benefits, labor relations, employee training\nand organizational development.\n\u2212 Data collection and sampling techniques and statistical analysis.\nSkill in:\n\u2212 Excellent oral communication skills and the ability to establish and maintain effective\nworking relationships with department managers, the Civil Service Commission, public\nofficials, employees and their representatives, job applicants and the general public.\n\u2212 Strong skills in problem analysis and decision making, planning and organizing,\ninterpersonal sensitivity, adaptability/flexibility, stress tolerance and time management and\nthe ability to solve problems with and for individuals and groups.\n\u2212 Strong writing skills for information reports, correspondence, test construction, etc.\n\u2212 Skill in working with diverse populations and ability to conduct self with poise and\nimpartiality.\n\u2212 Skill in planning, organizing, problem solving and decision making.\n\u2212 Excellent skills with standard office software applications for word processing, spreadsheets,\ndatabases, presentation, updating web pages, calendars, and proof reading.\nAbility to:\nPage 3\n\u2212 Work with applicants, management, co-workers and other City employees using courtesy,\ntact and good judgment.\n\u2212 Read, interpret, apply, and explain rules, regulations, policies and procedures to prospective\napplicants, the public, and employees.\n\u2212 Establish and maintain cooperative and effective working relationships with others.\n\u2212 Influence the opinions and decisions of hiring officials.\n\u2212 Maintain confidentiality of records and sensitive information.\n\u2212 Understand and accurately apply basic math skills.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Interact with the public and co-workers using courtesy, tact and appropriate judgment;\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Occasionally move between work sites;\n\u2212 Occasionally lift and carry objects weighing up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with the majority of time at a computer workstation.\nEnvironment includes a customary range of noise and other distractions with low everyday risks\nworking around standard office equipment. Occasional travel to conferences and training sessions.\nThis is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in human resources, business administration or related field and one (1)\nyear of experience in human resources.\nOR\n\u2212 Associate degree in business, public administration, human resources management or\nrelated field and three (3) years of experience in human resources.\n\u2212 Professional in Human Resources (PHR) or SHRM-CP certification may substitute for two\n(2) years of experience or education.\nOR\n\u2212 An equivalent combination of experience and training that provides the applicant with the\nknowledge and skills to perform the job.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Silva\nA. Sullivan REVIEWED BY:_______________________\nE. Weinberg Deborah Danner, Director Human Resources\n10/2025"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III - Cemetery", "Job Title": "Maintenance Aide III - Cemetery", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Cemetery.jd.pdf", "SharePoint List ID": "675", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Cemetery.jd.pdf", "pdf_file": "PAMA3Cemetery.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III - Cemetery UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4CODE:SM\nSEASONAL\nJOB SUMMARY:\nThis position performs groundskeeping, routine maintenance and physical labor associated with the\noperation and physical presentation of the cemetery. Performs mowing and horticulture activities,\nprepares graveside and burial service or ceremony areas, and assists with opening and closing\ngraves and installing headstones, markers and monuments. May work independently or with a\ncrew.\nSUPERVISORY RELATIONSHIP:\nReports to the Park Facilities Manager or other management staff as assigned. Oversees the work\nof lower classified staff or volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Performs cemetery grounds maintenance in turf related mowing, trimming, and edging\nactivities.\n2. Performs horticultural activities in the care of trees, shrubs and planting beds, utilizing sound\nhorticultural skills.\n3. Performs or assists in the performance of cemetery facilities maintenance tasks. Removes\ngarbage and litter.\n4. Performs manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n5. Operates and maintains variety of power equipment and hand tools necessary in the care of\ncemetery grounds such as riding mowers, chain saws, sweepers, blowers and pruning\nequipment. Reports tool needs and issues to Supervisor.\n6. Operates or assists in the operation of tractor with backhoe attachment and specialized\npower equipment required to maintain the cemetery, open and close graves, install grave\nliners and stone grave markers.\n7. Performs set up and take down of seating and weather control items for burial services or\nceremonies.\n8. Assists with receiving, storing and processing deliveries of markers and other materials.\nPAMAIIICemetery.jd.doc\nMaintenance Aide III \u2013 Cemetery Page 2\n9. Utilizes computerized maintenance management system to record hours and tasks\ncompleted.\n10. Answers inquiries and advises the public of Cemetery rules, regulations and policies within\nscope of authority. Assists the public in locating grave locations and provides support for\nspecial events.\n11. Serves as lead when working with lower classified staff, ensuring crews are working safely\nand efficiently. Provides basic on-site instruction and direction. Refers technical questions to\nPark Technician or Supervisor as appropriate. Refers personnel issues to Supervisor.\nADDITIONAL WORK PERFORMED\n12. Performs other duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Use of hand and power tools for grounds, horticulture and facilities maintenance and repair.\n\u2212 Turf, tree and shrub care.\nSkill in:\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, and the public.\nAbility to:\n\u2212 Follow established safety rules and operate equipment in a safe manner.\n\u2212 Work outside in all types of weather conditions.\n\u2212 Match the appropriate tool to the task and be aware of the basic cause and effect\nrelationship in the operation of the machinery.\n\u2212 Execute assigned work without constant supervision.\n\u2212 Ability and willingness to follow directions.\n\u2212 Perform physical and manual labor\n\u2212 Maintain consistent and punctual attendance\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Communicate accurate information and ideas to others;\n\u2212 Operate mechanical equipment for extended periods of time in inclement weather on\nuneven terrain ;\n\u2212 Occasionally operate a computer and other office machinery such as a keyboard,\nmouse, phone and computer.\n\u2212 Frequently transport objects weighing up to 50 lbs. Materials in excess of this weight\nare moved with assistance.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions. The work involves a moderate risk work\nenvironment, which requires employees to follow established safety procedures in operating\nequipment and performing repetitive activities. Occasionally works indoors at a desk or computer\nterminal. May be required to use appropriate safety equipment.\nPAMAIIICemetery.jd.doc\nMaintenance Aide III \u2013 Cemetery Page 3\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Successful paid work experience in grounds and facilities maintenance using manual and\npower tools and motorized equipment required.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal convictions check, child and adult abuse\nrecords check and local background check.\n\u2212 Ability and willingness to work a flexible schedule involving working evenings, weekends\nand holidays, as assigned.\n\u2212 At least 18 years old by time of hire.\nPREPARED BY: D. Zegers REVIEWED BY:\n2/87 Nicole Oliver, Director\nParks and Recreation\nREVISED BY: L. Hill\nS. Nordeen\n2/02\nA.Sullivan\nS.Janiszewski 1/26\nPAMAIIICemetery.jd.doc"}
{"Department": "Parks and Recreation", "Job Title Sort": "Aquatic Center Office Assistant", "Job Title": "Aquatic Center Office Assistant", "Classification": "Office Assistant III", "Bargaining Unit": "Union:1937", "Published File Name": "AquaticCenterOfficeAssistant.jd.pdf", "SharePoint List ID": "676", "Salary Grade": "107", "pdf_url": "https://cob.org/wp-content/uploads/AquaticCenterOfficeAssistant.jd.pdf", "pdf_file": "AquaticCenterOfficeAssistant.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Aquatic Center Office Assistant UNION:1937\nSG:107\nCLASS TITLE: Office Assistant III CS:Y\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:AS/43-4171\nJOB SUMMARY:\nProvides detailed and technical clerical support at the Aquatic Center. Leads day-to-day work of\nthe cashier functions, including implementing policies and procedures, assigning tasks and\nmonitoring the work of regular non-benefited Aquatic Center Cashiers. Prepares and maintains\naccurate records and documentation in accordance with department policies and procedures.\nInitiates and prepares accounts payable, daily reconciliations and deposits for the Finance\nDepartment. Interacts with the public, other City staff and outside agencies in the performance\nof duties. May perform cashier duties as needed.\nSUPERVISORY RELATIONSHIPS:\nReports to the Aquatics Recreation Supervisor. Works under general supervision, and the\nguidance of applicable federal, state and local statutes, regulations, policies, procedures and\ncontractual agreements. Serves as leads to regular non-benefited Aquatic Center Cashiers.\nESSENTIAL FUNCTIONS:\n1. Provides detailed and technical clerical assistance to the public, City staff and other\nagencies by phone, in person, electronic and standard mail requiring thorough\nknowledge of laws, regulations, policies and procedures. Provides program information,\ncommunicates with vendors, responds to inquiries and refers to appropriate staff. May\nsort and route incoming mail and prepare outgoing mail.\n2. Assists with the coordination of daily cash handling operations, including balancing cash\ndrawers, facilitating cash exchanges with cashiers, and verifying daily reconciliations.\nEnsures accuracy in preparing and delivering deposits to the Finance and Parks and\nRecreation Departments. Supports cashier staff by providing guidance and resolving\ndiscrepancies.\n3. Maintains variety of records including scholarship administration and program\nregistration software. Reviews, processes and maintains scholarship applications and\ninformation following department procedures; registers and receives payments from\nparticipants in aquatic programs and is responsible for keeping complete and accurate\ninformation in the program registration software. Makes corrections and updates to\nrecords as needed.\n4. Working from specific instructions and procedures, receives and initiates accounts\npayable, accounts receivable and daily deposit/reconciliations to submit to the Finance\nand Parks and Recreation Department. Identifies and makes corrections as needed.\nMay initiate, reconciliate and process invoices.\n5. Maintains participant list and waitlist for existing and future programs offered. Assists in\npromoting aquatic programs by drafting printed and digital materials and collaborates\nwith Recreation Coordinator to develop outreach communication.\n6. Serves as lead to the regular non-benefited Aquatic Center Cashiers. Organizes,\nassigns and monitors work; provides training, technical guidance and feedback.\nProvides feedback on employee performance to supervisor. Prepares draft schedules for\nsupervisor review and approval, and provides assistance with daily coverage scheduling\nas necessary.\n7. Maintains lost-and-found, sorting and care of claimed or found items, and disposing of\nitems per policies and procedures.\n8. Recommends and implements clerical and administrative procedures, routines, forms\nand record-keeping systems to improve workflow and organization within scope of\nresponsibility. Instructs others in such procedures and coordinates workflow to avoid\nduplication of work.\n9. Serve as Time Administrator for Aquatic Center staff. Runs preprogrammed\npayroll/timekeeping reports, verifies information and processes corrections as directed\nby management staff to ensure data is complete and correct; submits payroll information\nto the Payroll Department within established deadlines.\n10. Attends in-service and program staff meetings. Assist with creating meeting agendas for\nprogram areas, records meetings proceedings, transcribes minutes in final form, and\ndistributes to group members.\n11. Performs all functions of the Aquatic Center Cashier as needed.\nADDITIONAL WORK PERFORMED:\n1. Assists with facility emergencies, first aid, CPR, crowd control and clean-up.\n2. Monitors restroom and locker room facilities; performs minor cleaning and restocking of\npaper supplies.\n3. During emergency weather conditions, may assist with snow removal or sanding to\nensure safe patron access to pool facilities.\n4. May be assigned special projects.\n5. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of office practices, procedures, and equipment.\n\u2212 Knowledge of basic math skills including the ability to add, subtract, multiply, and divide\nwith accuracy.\n\u2212 Working knowledge of basic computerized accounting, electronic spreadsheets, word\nprocessing software and computer registration systems.\nSkills in:\n\u2212 Strong computer skills including utilizing word processing, data entry/retrieval,\nrecordkeeping, spreadsheet and Microsoft Office applications.\n\u2212 Strong oral and written communication skills and interpersonal sensitivity skills for\ninteracting with a diverse population including co-workers and the general public.\n\u2212 Strong skills in providing customer service to internal and external customers using tact,\ncourtesy and good intent.\n\u2212 Skills in organization and planning, problem analysis, adaptability and flexibility.\nAbility to:\n\u2212 Ability to understand and clearly explain Department policies and procedures.\n\u2212 Ability to organize, prioritize, and independently perform work assignments.\n\u2212 Ability to do repetitive work quickly, accurately, and with close attention to detail in an\natmosphere of frequent interruptions.\n\u2212 Ability to operate standard office machines such as calculator, typewriter, and computer\nterminal.\n\u2212 Ability to operate a cash register, accurately and rapidly exchange money, and record\ntransactions.\n\u2212 Ability to communicate effectively with other employees and the general public using\ncourtesy, tact, and good judgment.\n\u2212 Ability to teach how to perform duties using a variety of learning methods and adjust\ntraining to meet learner needs.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is generally performed in an office environment, with frequent interaction with the public in\nperson and by telephone. Requires some walking on wet or slick surfaces around pool area\nand some lifting of heavy supplies and materials.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three (3) years of progressively responsible clerical experience in a busy office setting\nincluding receptionist duties, extensive public contact, recordkeeping, and cashier or\nrelated experience handling money is required.\n\u2212 One year of coursework or technical training in basic bookkeeping, business\nadministration or related field may substitute for one year of general office experience.\n\u2212 Demonstrated experience with computer software and computerized recordkeeping,\nincluding data entry/retrieval, spreadsheet, word processing and files maintenance is\nrequired.\n\u2212 Lead experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal background check and child and adult\nabuse records check.\n\u2212 Must obtain and maintain a first aid and CPR Certification within 3 months of hire.\n\u2212 Willingness and ability to work flexible and/or additional hours which may include\nevenings, weekends and holidays.\nPREPARED BY: M. Bianconi REVIEWED BY:________________________\nA. Silva Nicole Oliver\n01/26 Parks and Recreation Director"}
{"Department": "Fire", "Job Title Sort": "Community Paramedic", "Job Title": "Community Paramedic", "Classification": "Firefighter", "Bargaining Unit": "Union:106", "Published File Name": "FICommunityParamedic.jd.pdf", "SharePoint List ID": "679", "Salary Grade": "S-29", "pdf_url": "https://cob.org/wp-content/uploads/FICommunityParamedic.jd.pdf", "pdf_file": "FICommunityParamedic.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Community Paramedic UNION:106\nSG:29\nCLASSIFICATION: Firefighter CS:Y\nFLSA:Y\nDEPARTMENT: Fire EEO/SOCCODE:PS/29-2043\nASSIGNED\nJOB SUMMARY:\nThis is an assigned position. Provides non-emergent patient care and care coordination services to\nreduce reliance on emergency services for non-emergent purposes. Supports the Community Paramedic\nProgram through direct patient interaction, resource coordination, data documentation and collaboration\nwith healthcare and social service partners.\nThe Community Paramedic (CPM) is required to apply technical paramedic skills and acquire and apply\nknowledge of medical and social support structures for patient care coordination and management.\nPerforms paramedic duties through assignment to an emergency vehicle equipped with Advanced Life\nSupport (ALS) equipment; may transport patients to destinations other than the Emergency\nDepartment; and, provides medical exams and treatment for patients in both emergent and non-\nemergent situations. This position is required to maintain proficiency with firefighting skills. The person\nin this position may also assist with or be assigned to other assignments within the firefighter\nclassification. Works closely with Fire Captains and on-duty EMS Captains.\nSUPERVISORY RELATIONSHIPS:\nReports to the Community Paramedic Captain. The CPM is responsible for patient care under the\nauthority of the Department Supervising Physician and Whatcom County Medical Program Director in\naccordance with established medical protocols and operating guidelines. Consults with and receives\ndirection from the Supervising Physician or their delegate(s) for authority to act in unusual situations.\nOperates within Paramedic scope of practice and local standard of care as modified by agreements\nand understanding of local medical and social welfare providers. Exercises considerable independent\njudgment in the execution of this assignment.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Provides community paramedicine services primarily in a non-emergent capacity to patients\nreferred by emergency operations personnel or other medical or social service providers.\n2. Interviews patients using developed assessment tools to evaluate which community and medical\nresources may be available to stabilize the patient's care situation and facilitate more appropriate\nuse of emergency care resources. Refers patients to identified resources as appropriate and tracks\npatient progress, maintaining follow-up contact as needed.\n3. Transports patients in staff vehicle to medical appointments or other destinations as appropriate\nand available. May transport patients in an ambulance with the assistance of at least one other\nEMS provider when necessary.\n4. Develops working relationships with community partners, facilitates integration and collaboration\nbetween EMS and other health care and social service providers, and assists with the\ndevelopment and implementation of contracts with community and medical resources to assist with\nall aspects of patient care.\n5. Documents patient encounters, referrals and outcomes in accordance with program standards and\nregulatory guidelines. Assists in data collection and reporting activities to support program\nevaluation, quality improvement and operational planning.\n6. Obtains information from and provides explanation/counseling to patients, relatives and others\ninvolved with the patient\u2019s care.\n7. Utilizes a wide variety of mobile medical equipment.\n8. Maintains the confidentiality of patient information as required by law. Completes medical incident\nreports, records patient information, completes incident and billing forms and forwards files as\nrequired by established protocols or practice.\n9. Inspects, tests, and maintains emergency aid equipment as needed through cleaning and/or\nsanitizing, periodic maintenance checks, repair or referral for repair or replacement; maintains\nemergency vehicle and equipment in orderly and sanitary condition.\n10. Replenishes medications and supplies.\n11. Participates in continuing education and training as required by the department and law to maintain\nskills and certification.\n12. Performs all duties within the Firefighter Classification and the Firefighter/Paramedic job description\nas needed.\nADDITIONAL WORK PERFORMED:\n1. Responds to emergency ALS calls when other ALS units are unavailable or responding to working\nfire incidents to support fire suppression crews.\n2. Performs other related duties within the scope of the classification.\nWORKING ENVIRONMENT:\nThis position may include stressful situations involving trauma, illness, psychopathology and other\nchallenging patient interactions. Work is typically performed in a 40-hour work week but may involve shift\nwork and off-duty recall for major emergencies, including weekends and holidays as required in an\nemergency services organization. Work is performed in a variety of settings, including offices, fire\nstations, emergency scenes, and emergency response vehicles.\nThe emergency environment may include unusual modes of communication, extreme noise, discomfort\nand hazard. The emergency environment may require the management/performance of hazardous tasks\nunder conditions that require strenuous exertion with limited visibility, exposure to hazardous or toxic\nchemicals and gases, extremes in temperature, cramped surroundings, exposed heights, or activities in\nand around water. It may also involve working with citizens experiencing a wide range of emotions (rage,\ngrief, confusion, etc.) as a result of an emergency. May be exposed to infectious diseases which require\nthe use of protective equipment, and the elements.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nIn addition to the performance requirements for the Firefighter classification, Paramedic requires:\n- Ability to effectively deal with trauma and serious illness in an emergency situation;\n- Working knowledge of Departmental medical protocols, applying these to medical emergencies\nand other medical response situations;\n- Ability to effectively communicate orally and in writing,\n- Ability to effectively take charge of patient, civilian and less qualified personnel during an\nemergency situation;\n- Ability to drive ambulance and staff vehicles under emergency conditions and be familiar with\ncounty roads and maps;\n- Ability to maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n- Must maintain confidentiality in dealing with patient information and providing care.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- All Firefighter requirements.\n- Three years of emergency paramedic field experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- All Firefighter Necessary Special Requirements.\n- Certified as a paramedic in the State of Washington.\n- Departmental certification as approved by the Fire Chief and the Department's Medical Program\nDirector.\nPREPARED BY: B. Hewett REVIEWED BY:\nE. Weinberg Bill Hewett, Fire Chief\n3/26"}
{"Department": "Public Works", "Job Title Sort": "ADA & Title VI Coordinator", "Job Title": "ADA & Title VI Coordinator", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWADA&TitleVICoordinator.jd.pdf", "SharePoint List ID": "404", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWADA&TitleVICoordinator.jd.pdf", "pdf_file": "PWADA_TitleVICoordinator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: ADA & Title VI Coordinator\nUNION:231\nSG:5\nDEPARTMENT: Public Works \u2013 Internal Services CS:N\nFLSA:N\nEEO4/SOCCODE:PR/13-1041\nJOB SUMMARY:\nThe City of Bellingham ADA & Title VI Coordinator ensures the timely and ongoing compliance of\nCity programs, services and facilities with the Americans with Disabilities Act (ADA), Title II of the\nADA, Section 504 of the Rehabilitation Act of 1973, Title VI of the Civil Rights Act of 1964, and\nother applicable federal and state regulations pertaining to accommodation and accessibility.\nEvaluates requests for accommodations and services based on the needs of community members,\nstaff and visitors. Conducts regular reviews of City facilities, programs, and policies and leads the\ndevelopment and implementation of a City ADA Self-Evaluation and Transition Plan. Works with\nCity Council, community member commissions, and staff to clarify City responsibilities pertaining to\ndisability accommodations and coordinates the training of departmental ADA representatives and\nother City staff to ensure that access and accommodations for City web accessibility,\nbuildings/facilities, programs and services comply with the Americans with Disabilities Act. Serves\nas the City\u2019s Title VI Coordinator. Ensures timely submission for Title VI annual reports.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Assistant Director of Internal Services. Works independently under\ngeneral supervision and the guidance of City and Departmental policies and procedures as well as\napplicable federal, state and local statutes, regulations, policies, procedures and contractual\nagreements.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Responsible for development, design, implementation and evaluation of the annual ADA\nwork plan. Drafts and updates the City ADA Self Evaluation and Transition plan and\nconducts regular reviews of City facilities, programs, and policies to ensure compliance with\nall applicable federal, state and local laws and regulations including Title II of the ADA,\nSection 504 of the Rehabilitation Act of 1973, and Title VI of the Civil Rights Act of 1964\nrelated to access and accommodations for City services, programs and facilities.\n2. Assist developing and maintaining the City\u2019s Title VI Plan, and is responsible for timely\nsubmition of the annual Title VI reports to the Washington State Department of\nTransportation (WSDOT). Coordinates with City staff including Project Engineers and\nCommunications staff to compile data and project updates for the annual report. Notifies\nWSDOT within 30 days of change in signing authority or change in Title VI Coordinator.\n3. Serves as primary point of contact for the public regarding concerns and inquiries on ADA\nissues. Prioritizes public inquiries, complaints and accommodation requests. Ensures\nappropriate processes are in place to provide for the prompt and equitable resolution of\ncomplaints and inquiries from the public regarding disability and accommodation requests.\nMaintains a record of all disability and accommodation requests, issues and resolutions.\n4. Develops, updates, and maintains database of items in progress or completed related to\nTitle II projects, web accessibility, self-evaluations conducted, and the City\u2019s Transition Plan.\n5. Integrates schedule of modifications with other City planning processes, including the 6-\nYear Transportation Improvement Program (TIP) and Capital Improvement Plan.\nCoordinates with project engineers to maintain access/accommodations during capital\nproject construction.\n6. Reviews and provides recommendations to engineering design plans for capital and private\ndevelopment projects in relation to ADA accessibility under the City\u2019s Transition Plan and\nPedestrian Master Plan.\n7. Leads City staff in an ADA coordination committee tasked with identifying and making\nrecommendations to resolve departmental concerns relating to accessibility matters tied to\nthe Transition Plan.\n8. Develops and coordinates the training of departmental ADA representatives. Facilitates ADA\nand disability awareness training for staff relating to accessibility for and inclusion of people\nwith disabilities, rights and responsibilities, meeting guidelines, reasonable accommodation,\nand resources and policies.\n9. Develops and maintains effective working relationships with City staff and community\nstakeholders, including organizations representing individuals with disabilities. Participates\nin community outreach and attends meetings of organizations representing people with\ndisabilities.\n10. Serves as primary liaison with relevant state and federal agencies, as well as ADA\ncoordinators of other municipalities and institutions.\n11. Works with City Council, City staff and local disability advocacy groups to clarify City\nresponsibilities pertaining to services, programs, facility accessibility and accommodations\n12. Works with City Council and City administration to look beyond city-owned and operated\nprograms/facilities to assist individuals and private companies regarding accessibility issues\nand compliance.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Expert knowledge of best practices regarding disability, equity, inclusion and cultural\ncompetence training.\n\u2212 Americans with Disabilities Act and other federal, state and local laws pertaining to the rights\nof people with disabilities.\n\u2212 Various alternative formats and technologies that enable people with disabilities to\ncommunicate, participate and perform tasks.\n\u2212 Appropriate accommodation including effective communication and barrier removal to\npeople with disabilities to ensure access to programs, services and activities (e.g. assistive\ndevices, interpreters, physical access).\nSkill in:\n\u2212 Excellent interpersonal communication skills and the ability to work with community\nmembers, co-workers and other City employees using courtesy, tact and good judgment.\n\u2212 Strong program planning, coordinating, organizing problem analysis, decision-making and\nevaluation skills.\n\u2212 Developing and delivering trainings and presentations in person and via remote technology.\n\u2212 Skills and training in negotiation and mediation.\n\u2212 Strong skills in cross-departmental team building.\nAbility to:\n\u2212 Establish and maintain effective working relationships with employees, government\nagencies and the public.\n\u2212 Review, develop and implement practices and/or strategies in organizational development\nrelated to ADA and Title VI.\n\u2212 Work effectively with broad and diverse populations including people with disabilities.\n\u2212 Interpret and apply laws, regulations,policies and procedures.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Listen and communicate effectively with citizens in response to accommodation requests.\n\u2212 Handle multiple projects and issues simultaneously.\n\u2212 Evaluate, recommend and implement improvements to programs.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential function of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone, and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation. Frequently\ninteracts with the public on the telephone and in person. Work is performed in an office setting with\nconsiderable public contact and visibility as well as at a semi-private workstation with a normal\nrange of noise and other distractions; low everyday risks working around standard office equipment.\nInspects sites or attends meetings relating to ADA accessibility at various locations.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public or business administration, human services, social sciences or a\nrelated field.\n\u2212 Three (3) years of professional level experience providing consultation, guidance and\ntraining in the area of ADA compliance providing disability, accessibility, inclusion and\naccommodation services for people with disabilities.\n\u2212 Three (3) or more years of professional related experience in organizational development,\nprogram or project management.\n\u2212 Five (5) years\u2019 experience working with municipal government, interdepartmental knowledge\nand experience preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 ADA Coordinator Training Certification Program (ACTCP) required within one year of\nemployment.\n\u2212 Employment contingent upon passing a criminal conviction and local background check.\nPREPARED BY: K.Brown/A.Faria 2/17 REVIEWED BY:\nMichael Olinger\nPublic Works Deputy Director\nREVISED BY: K.Brown/A. Sullivan 11/21\nC. Rofkar/A. Silva 03/26"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide II \u2013 Facilities", "Job Title": "Maintenance Aide II \u2013 Facilities", "Classification": "Maintenance Aide II", "Bargaining Unit": "Union:1937", "Published File Name": "PAMAIIFacilities.JD.pdf", "SharePoint List ID": "680", "Salary Grade": "102", "pdf_url": "https://cob.org/wp-content/uploads/PAMAIIFacilities.JD.pdf", "pdf_file": "PAMAIIFacilities.JD.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide II \u2013 Facilities UNION:1937\nSG:102\nCLASS TITLE: Maintenance Aide II CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SM/49-9098\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for performing basic maintenance and physical labor associated with the\nParks Facilities program area. Facilitates reservations and events; assists the public; performs\nlockup/security and custodial duties; conducts facility sanitation, inspections and reporting; collects\ntrash/litter and recycling; and, performs basic repair and maintenance of structures, systems,\nequipment, furniture, fountains and fixtures. Work is performed as part of an assigned crew or\nindependently after a period of training.\nSUPERVISORY RELATIONSHIPS:\nReports to the Parks Facilities Field Supervisor or other management staff as assigned. Receives\ntechnical guidance and day-to-day work direction from a Park Specialist and Park Technicians. Work is\nperformed under close supervision and the guidance of applicable federal, state and local statues,\nregulations, policies, procedures and contractual agreements. Maintains close working relationships\nwith Park Operations, Recreation, and Administrative staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Assists with preparation and facilitation of Parks reservations and events, including set up and\ntake down of a variety of basic equipment such as PA systems and athletic field equipment.\nPrepares facilities such as community buildings, picnic shelters and pavilions with commercial\nkitchens for scheduled activities, events, or reservations. Accommodates special requests such\nas water, electricity and movement of park furnishings.\n2. Performs custodial activities in park restrooms and facilities. Empties trash containers, picks up\nlitter, washes windows and performs other cleaning activities. Inspects and cleans park furniture\nsuch as picnic tables, benches, grills, and hard surfaces such as sports courts, sidewalks,\nroads, parking areas, and picnic shelter/pavilion flooring. Replaces paper products and restroom\nsupplies daily.\n3. Assists with scheduled maintenance and repairs. Performs basic repair to structures,\nfurniture/fixtures, and systems involving carpentry, painting, and other building trade skills often\nin response to vandalism.\n4. Performs lockup/security of park facilities. Answers inquiries and informs or advises the public of\npark rules, regulations and reservation policies within scope of authority, deferring to higher\nclassified staff when necessary. May post notices on illegally parked vehicles as directed.\nEscalates issues to higher classified staff or Police Department for serious enforcement issues\noutside scope of responsibility.\n5. Assists with illegal camp removal, removing trash and accumulated debris from camp sites.\n6. Operates a variety of hand tools and power equipment, such as blowers, pressure washers,\ndrills, generators, and chain saws.\n7. Operates or assists in the operation of automotive equipment such as pickup trucks, small dump\ntrucks, lift trucks, and other similar equipment as assigned.\n8. Conducts daily visual inspection and maintains all assigned equipment. Maintains tools by\ncleaning and ensuring proper storage. Reports tool needs and concerns to Supervisor.\nADDITIONAL WORK PERFORMED:\n1. Logs information, completes work orders and paperwork required by supervisor.\n2. Performs other related duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Use of hand and power tools for facilities maintenance and repair.\nSkill in:\n\u2212 Excellent interpersonal skills for interaction with other City staff and the public.\n\u2212 Basic computer skills to learn and utilize computer software and technology as required to\nperform various tasks.\nAbility to:\n\u2212 Follow established safety rules and operate equipment in a safe manner.\n\u2212 Match the appropriate tool to the task and be aware of the basic cause and effect relationship in\nthe operation of machinery.\n\u2212 Follow oral and written instructions, including following established safety rules and regulations\nand independently recognize hazards at the work site.\n\u2212 Interact effectively with diverse groups of people with courtesy and tact, including the ability to\nremain calm in stressful situations with angry or upset individuals and in dealing with fellow\nemployees.\n\u2212 Follow oral and written instructions.\n\u2212 Work independently and as a team.\n\u2212 Perform continuous physical and manual labor.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the public service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently communicate accurate information and ideas to others;\n\u2212 Work outdoors in all types of weather conditions;\n\u2212 Manual dexterity sufficient to operate hand and power equipment safely and efficiently;\n\u2212 Perform tasks requiring repetitive hand and arm movements;\n\u2212 Work overhead for extended periods of time;\n\u2212 Occasionally operate a computer and other office machinery such as a keyboard,\nmouse, phone, and computer;\n\u2212 Traverse uneven terrain, working above ground, and inside, under and above\nequipment, buildings, facilities equipment in outdoor environments;\n\u2212 Frequently transport objects weighing up to 50 lbs., including small equipment and\nsupplies. Equipment and materials in excess of this weight are moved with assistance.\nWORKING ENVIRONMENT:\nWork is performed primarily outdoors in all weather conditions. The work involves a moderate risk work\nenvironment which requires employees to follow established safety procedures in operating equipment\nand vehicles, handling irritant materials, working in unsanitary conditions and performing repetitive\nactions. May be exposed to hostile behavior, offensive language, or interactions with volatile\nindividuals. Employees are required to wear personal protective equipment, use appropriate safety\nequipment and follow standard safety practices. Occasionally works indoors at a desk or computer\nterminal.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Previous work experience in grounds and facilities maintenance or manual construction labor\nusing manual and power tools and motorized equipment preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal conviction check, child and adult abuse records\ncheck and local background check.\n\u2212 Valid Washington State driver's license by the time of hire with proof of good driving record. A\nthree-year driving abstract must be submitted prior to hire.\n\u2212 Ability and willingness to work a flexible schedule involving working evenings, weekends and\nholidays, as assigned.\n\u2212 At least 18 years of age by time of hire.\nPREPARED BY: S. Janiszewski REVIEWED BY: Nicole Oliver\nR. Mishler Parks & Recreation Director\nE. Weinberg\n2/26"}
{"Department": "City Council", "Job Title Sort": "Legislative Office Manager", "Job Title": "Legislative Office Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "CCLegislativeOfficeManagerjd.pdf", "SharePoint List ID": "628", "Salary Grade": "E2-7", "pdf_url": "https://cob.org/wp-content/uploads/CCLegislativeOfficeManagerjd.pdf", "pdf_file": "CCLegislativeOfficeManagerjd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Legislative Office Manager E-PLAN\nSG:E2-7\nDEPARTMENT: Legislative CS:N\nFLSA:N\nEEO4CODE:PP\nJOB SUMMARY:\nManages the City Council Office. Oversees and performs advanced administrative, research,\ncommunity relations and technical support activities. Maintains knowledge of and provides guidance\nregarding the City Council\u2019s legislative process including requirements of the Open Public Meetings\nAct, the Public Records Act, Roberts' Rules of Order. Works with the Council President and other\nCouncil members, City Attorney, Mayor\u2019s Office staff, Deputy City Clerk, other City staff, outside\nagencies and community members in advancing long- and short-term City Council Office goals and\nobjectives. Develops and manages the office\u2019s administrative and personnel functions including\nbudget preparation and monitoring, supervision of Council Office staff, delegation of assignments\nand monitoring work to carry out City Council objectives. Manages processes for maintaining and\ndisseminating City Council legislative agendas, notices and schedules, and helps ensure proper\nlegal and other requirements are met.\nEither directly, or through delegation to assigned staff, responds to public inquiries regarding City\nCouncil actions, researches issues, reports trends in public opinion, explains rules, projects, plans\nand initiatives to the public, and produces public information products and events. Serves as\nCouncil Office liaison to local, state and federal agencies. Maintains effective working relationships\nwith various community stakeholders, public agencies, media representatives and others.\nWork requires a high degree of confidentiality and discretion in a sensitive public environment, as\nwell as extensive collaboration with elected officials and staff.\nSUPERVISORY RELATIONSHIPS:\nReports to the Council President (at the direction of the full Council). Works independently in\ndeveloping and managing procedures and work routines under the guidance of applicable City\nCouncil direction, City policies and procedures, and federal, state, City and departmental laws, rules\nand regulations. Works closely with and may receive day-to-day guidance from the City Attorney,\nDeputy Administrator, Communications Director and Deputy City Clerk, as needed. Supervises,\ndelegates assignments to and monitors the work of Policy Analyst, Legislative Assistant, and other\nCouncil Office staff including part-time and/or temporary employees and interns.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. General Office and Administrative Management: Plans, organizes and directs the\nadministrative and technical functions of the City Council Office. Provides high level office\nmanagement and administrative support to the City Council. Works with the Council\nPresident to develop and monitor the Legislative Department's budget, policies and\nprocedures. Prepares and maintains the Legislative Department\u2019s budget and financial\nCCLegislativeOfficeManager.jd.doc\nLegislative Assistant Page 2\nrecords, time sheets, etc. Oversees council office personnel and assigns work. Ensures up\nto date Council documents and information are posted to City website.\n2. Communications and Constituent Relations: Develops and manages systems and\nroutines for effective communications, media relations and constituent relations, under the\nguidance of applicable City Council direction and City policies and procedures. Directly or\nthrough delegation to assigned staff, receive, and respond to a variety of inquiries, concerns\nand complaints. Serve as a liaison between the Council and Mayor\u2019s Office, City employees\nand the public. Maintain good working relationships with and supply timely, accurate,\nappropriate information to members of the media. Develops and disseminates proactive\ncommunications, such as through emails and the City website, coordinate and support the\nplanning of public events. Monitor and research issues and assist in the resolution of\nproblems and concerns. Establish and maintain communication links with community\nstakeholders, public agencies and other entities regarding City Council business.\n3. Staff Supervision: Supervises Council Office staff, including Legislative Assistant, Policy\nAnalyst, part-time and temporary support staff, and consultants as needed. Participates in\nhiring; assigns and reviews work. Conducts performance appraisals, assesses and provides\nfor training and development needs, and attends to performance issues.\n4. Policy Analysis: Oversees City Council long-and-short-range planning, research, and\nanalysis. Delegates work and collaborates with the Legislative Policy Analyst and other\nprofessional staff in conducting research, evaluating complex or unique problems and\nissues, and developing findings and recommendations to support policy development and\nfiscal decision making.\n5. Council Processes: Serves as Council's subject matter expert on the municipal legislative\nprocess, Open Public Meetings Act, Public Records Act and Roberts' Rules of Order.\nProvides continuity between Councils, orients new Council members, and is an information\nresource on issues and historical background. Assists Council members to make sound\ndecisions regarding appropriate Council member actions and communications.\n6. Represents Council President and Council Office: Represents the Council Office and\nCouncil President in day-to-day operations. Serves as Council Office lead for various\ninternal City workgroups and initiatives, such as the Central Safety Committee.\n7. Council Agendas and Agenda Bills: Manages the preparation of Council agendas for\nvarious meetings directly or through delegation to assigned staff. Responsible for scheduling\nand preparing background materials for regular and special Council Committee meetings,\nwork sessions and retreats. Receives agenda bills and attachments and reviews for\ncompleteness. Works with departments to ensure Council receives all necessary agenda bill\ninformation for their deliberations. Assigns bill to Council standing committee(s) with\nestimated time for review and action. Schedules public hearings and other agenda topics.\nPerforms follow up work from agenda with Department Heads and staff to facilitate Council\naction as needed.\n8. Council Committee Meetings: Works with the Council President to organize Council's\nannual reorganization meeting and retreat. Coordinates with the Deputy City Clerk and other\ndepartments to ensure adequate administrative, technology and other support for all Council\nmeetings.\nCCLegislativeOfficeManager.jd.doc\nLegislative Assistant Page 3\n9. Council Meeting Minutes: Serves as back up to Deputy City Clerk in recording and\npreparing minutes of Council meetings. Coordinates with the Deputy City Clerk and other\ndepartments to ensure adequate administrative support for all council meetings.\n10. Public Notice: Ensures preparation and processing of public hearing notices for legal\npublication and required notification of appropriate property owners is done in accordance\nwith State and local regulations. Directly provides, or through delegation to assigned staff,\ntimely notice of Council meetings, including to key stakeholders. Oversees the notice,\ndistribution of the Council\u2019s biweekly agenda packets, and posting to the Council website.\n11. Scheduling and Logistics: Oversees the maintenance of Council calendar of meetings,\nactivities, and individual Council member schedules. Directly or through delegation to\nassigned staff, sets annual Council calendar of meetings by resolution for the following year.\nEnsures notice requirements are met for quorum of Council members at meetings and\nevents. Organizes and coordinates logistical elements of Council meetings and retreats.\nSchedules appointments, meetings and appearances for Council and staff members.\nCoordinates joint meetings with other agencies as required. Maintains a disciplined,\norganized schedule.\n12. Records Management: Acts as records manager for the Council. Oversees the\nmaintenance and updating of office filing system. Updates various policies and procedures\nmanuals. Responsible for sending/retrieving archival materials. Keeps accurate records of\nall contracts, bonds or other legal documents.\nADDITIONAL WORK PERFORMED:\n1. Serves as back up receptionist for the Council Office\n2. May provide or oversee by delegation support to City advisory boards, including organizing\nagendas and schedules, meeting minutes, posting relevant documents on City website, and\nother related support functions.\n3. May serve as back up to other City staff members as appropriate.\n4. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 The Municipal legislative process, public notice requirements, Open Public Meetings Act,\nPublic Records Act and Roberts' Rules of Order.\n\u2212 Communication, education and public involvement strategies, and how to apply them in a\nmunicipal environment.\n\u2212 Municipal administration and familiarity with the functions and activities of the departments\nand divisions of municipal government.\n\u2212 State and local related codes and regulations, policies and procedures regarding legislative\nprocedures and public notice requirements.\nSkill in:\nCCLegislativeOfficeManager.jd.doc\nLegislative Assistant Page 4\n\u2212 Excellent literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and format.\n\u2212 Excellent interpersonal skills to work with the public, staff, elected officials and media using\ncourtesy and tact in sensitive or high-pressure situations.\n\u2212 Excellent listening skills and the ability to communicate orally and in writing in clear concise\nlanguage appropriate for the purpose and parties addressed.\n\u2212 Problem solving, decision making, time management, planning and organization skills.\n\u2212 Proficient in the use of standard software applications including word processing,\nspreadsheet, presentation, database management and document/records management\nprograms.\n\u2212 Proficient in the use of social media applications including Facebook, Instagram, Twitter and\nYouTube.\nAbility to:\n\u2212 Read, understand and apply ordinances, laws, policies and procedures applicable to the\nscope of work.\n\u2212 Develop and maintain a working familiarity with Council business and priorities, current and\non-going City legislative issues, and community stakeholders.\n\u2212 Maintain the highest level of professionalism, tact and discretion in a frequently high-\npressure environment.\n\u2212 Tolerate stress and handle several tasks simultaneously while maintaining accuracy and\nattention to detail in an environment of frequent interruptions.\n\u2212 Work independently and assume responsibility in carrying out position responsibilities.\n\u2212 Exercise sound judgment to solve problems in stressful situations.\n\u2212 Organize, prioritize and schedule work to meet legal and business deadlines and demands\nof peak workloads while maintaining accuracy and attention to detail.\n\u2212 Apply critical thinking and problem-solving skills.\n\u2212 Handle information with discretion and maintain the confidentiality of sensitive information\nand materials.\n\u2212 Deal tactfully with the public and respond effectively in potentially confrontational situations.\n\u2212 Communicate and work effectively with co-workers, City employees, public agencies,\nattorneys, and the public.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate a computer and other office machinery such as keyboard, mouse,\nphone, and fax machine;\n\u2212 Occasionally transport objects up to 25 pounds.\nWORKING ENVIRONMENT:\nWork is performed in an executive office setting of high public contact and visibility, as well as in a\nsemi-private office with computer workstation. Exposure to an environment with background sounds\nrelated to the office work environment and interaction with the public. May experience frequent\ninterruptions. May also require occasional travel. This is a sedentary position with minimal physical\nexertion requirements.\nCCLegislativeOfficeManager.jd.doc\nLegislative Assistant Page 5\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 High school diploma or General Equivalency Diploma (GED) required.\n\u2212 Four years of experience in office administration with high public contact including at least\ntwo years providing executive support or comparable work experience required.\n\u2212 Demonstrated strong written and oral communication skills required.\n\u2212 Proficiency with word processing, spreadsheet, document management, social media\nplatforms and basic website content management required.\n\u2212 Bilingual fluency in English and Spanish required.\n\u2212 Keyboarding skills at 50 words per minute required.\n\u2212 College or vocational training in area related to the position, such as office management,\npublic administration, public relations, communications or other related area is preferred.\n\u2212 Municipal or other governmental experience strongly preferred.\n\u2212 Experience in a public service organization preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Willingness and ability to attend and participate in evening and weekend meetings.\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: J. Keller REVIEWED BY:\nA. Sullivan Dan Hammill,\n1/24 Council President\nCCLegislativeOfficeManager.jd.doc"}
{"Department": "Police", "Job Title Sort": "Public Safety Communications & Outreach Manager", "Job Title": "Public Safety Communications & Outreach Manager", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "POPublicSafetyCommOutreachMgr.jd.pdf", "SharePoint List ID": "554", "Salary Grade": "6", "pdf_url": "https://cob.org/wp-content/uploads/POPublicSafetyCommOutreachMgr.jd.pdf", "pdf_file": "POPublicSafetyCommOutreachMgr.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Safety Communications & Outreach Manager UNION:231\nSG:6\nDEPARTMENT: Police Department CS:N\nFLSA:N\nEEO4/SOCCODE:PR/11-9199\nJOB SUMMARY:\nAssists Communications and Community Relations Director in leading and coordinating unified\npublic safety and emergency communications across City departments. Develops, implements and\nmanages effective communications and outreach systems and strategies to inform and involve the\nBellingham community in the City\u2019s public safety work with a focus on transparency and access to\ntimely, accurate and understandable information about Citywide public safety actions and services.\nLeads all communications, community engagement, and outreach activities for the Police\nDepartment, including media relations, print and digital communications, special events, community\nengagement, and public opinion research. Serves a lead role in the City\u2019s emergency\ncommunications team, and develops and maintains the City\u2019s emergency communication plans,\nprotocols, and templates. Develops and facilitates strategic communications and community\nrelations approaches to ongoing and emerging public safety issues. Ensures the City\u2019s commitment\nto equity and belonging is incorporated in communications and public outreach initiatives and\nactively contributes to an inclusive City. Participates in strategic planning and development of new\ninitiatives. Contributes to Citywide communications priorities as assigned.\nSUPERVISORY RELATIONSHIP:\nReports to the Police Chief. Works under the technical guidance and oversight of the\nCommunications and Community Relations Director to establish strategic priorities and work plans\nfor Police Department and general public safety communications. Works is performed\nindependently under general supervision and the guidance of City and Department policies,\nprocedures and communications and law enforcement professional best practices. Serves as a\nmember of the Police Department management team, the City\u2019s communications team, and various\nDepartment- and Citywide-project teams. Provides professional and technical guidance to staff\nthroughout the Department. Oversees the work of staff and consultants as assigned. Reflects equity\nand belonging commitments in guiding and overseeing the work of staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements effective communications, outreach and public engagement\nstrategies, policies and procedures to promote transparency and access to accurate,\nunderstandable and timely communication consistent with Department and City policies,\nprocedures, and law enforcement and communications professional best practices. Ensures\naccessible and inclusive communication strategies are utilized. Plans, develops, oversees,\ncoordinates and implements strategic communications, outreach and community relations\nprograms for the Police Department. Under direction from the Communications and\nCommunity Relations Director and the Police Chief, develops and implements Police\nDepartment strategic communications and community engagement plans to enhance the\ndepartment\u2019s proactive, transparent communication and engagement activities that inform\nand engage the public and other stakeholders. Directs or coordinates initiatives designed to\nincrease public awareness of law enforcement and public safety issues and to solicit\nfeedback about the City\u2019s public safety services, events and accomplishments.\n2. Serves as the Police Department\u2019s public information officer and, along with the Police\nChief, as primary media spokesperson for the Department. Serves as the primary media\ncontract and manages Department interaction with news media. Coordinates media\nrelations with other City communications staff. Develops and implements Department-level\nprotocols and strategies for timely, effective media response. Serves as spokesperson at\nevents where media representatives are present. Writes and edits news releases and other\ncommunications intended for a news media audience. Writes talking points and prepares\nDepartment or other City spokespersons for media interviews. Monitors news coverage for\nimpacts, evaluation and follow up.\n3. Along with the Communications and Community Relations Director, serves a lead role in the\nCity\u2019s emergency communications team. Develops and maintains the City\u2019s emergency\ncommunication plans, protocols, and templates to guide public safety messaging before,\nduring, and after an emergency. Creates, oversees, and conducts training, drills, and\ntabletop exercises for emergency communications staff to strengthen communication\nreadiness and coordination. Collaborates with City and County emergency management\nstaff, as well as staff from other jurisdictions. Serves as Lead PIO or JIC Manager during\nemergency response incidents.\n4. Manages communications across all print and digital media according to Department and\nCity policies and law enforcement and communications professional best practices. Leads\nand oversees content creation and optimization for the Department\u2019s sections of the City\nwebsite, social media sites, video productions and other digital and print communications.\nMonitors and evaluates content and comments for compliance with Department and City\npolicy, and law enforcement and communications professional best practices.\n5. Develops, implements, and monitors annual work plans for Police Department\ncommunications and outreach programs. Supports the development and monitoring of\nbudgets for new and existing program areas. Prepares budget proposals and estimates.\n6. Contributes to Citywide communications needs and projects as part of the City\ncommunications team and other interdepartmental teams.\n7. Manages and coordinates Police Department and emergency communications stakeholder\noutreach, public engagement, and public opinion research efforts. Drives engagement of\nunrepresented communities in stakeholder and community outreach efforts. Meets with\ncommunity members, community groups and professional associations as needed to\nachieve communications, outreach and public engagement goals.\n8. Conducts research and analysis of Police Department communications and outreach\nprograms by gathering data and preparing reports to analyze impacts of efforts. Evaluates\nexisting measures, maintains program databases, files and records.\n9. Prepares and administers contracts for program and consultant services including requests\nfor proposals, scopes of work and cost estimates, monitoring progress, preparing reports\nand providing recommendations on findings.\n10. Responds to questions and concerns from Police Department staff, other City staff, partner\norganizations, local agencies and others. Develops response protocols in coordination with\nthe Department management team and City administration.\n11. Collaborates, coordinates and networks with other City staff, City departments, professional\norganizations, jurisdictions, agencies and educational institutions on topics that expand the\nPolice Department\u2019s and City\u2019s ability to reach target audiences in an effective and\ncoordinated way.\n12. Ensures consistent use of Police Department and City standards in all print and electronic\nmaterials, including logo use, image quality, and accessibility requirements. Observes\nestablished best practices and City and Department policies and guidelines to ensure\neffective copywriting, proofing and editing in coordination with various staff, City\nadministration and consultants.\n13. Assigns, coordinates, oversees and reviews work of staff, consultants, interns, extra labor\nand temporary employees as needed to achieve communications and outreach program\ngoals.\n14. Serves as the Police Department\u2019s Language Access Coordinator. Ensures appropriate\nlanguage access services (interpretation, translation) are provided in compliance with City\u2019s\nLanguage Access Plan. Develops and maintains Department-level Language Access Plan.\nADDITIONAL WORK PERFORMED:\n1. Performs other related work of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of Microsoft Office suite software and common software or technology\nused in communications such as portable document format software, website content\nmanagement software, graphic design software, video production technology and editing\nsoftware, and photography technology and photo management software or other related\ntechnology.\n\u2212 Principles, best practices and current and emerging trends in communications, marketing\nand community relations.\n\u2212 Digital communications strategies and best practices, including skills in and proficiency with\ntechnology, including website, social media and other common communications-related\ntechnology platforms.\n\u2212 Principles, best practices and current and emerging trends in communications and\ncommunity engagement and their application in a law enforcement setting.\n\u2212 Principles, best practices and current trends in ensuring accessibility, equity and inclusion\ngoals are incorporated into all communications, marketing, and community outreach\ninitiatives in order to reach diverse audiences.\n\u2212 General knowledge of government decision-making processes.\n\u2212 General principles, practices and methods of law enforcement management, topics and\nchallenges.\n\u2212 Applicable local, state and federal laws and standards.\n\u2212 Knowledge of and ability to apply a variety of regulations, statutes, and instructions.\nSkill in:\n\u2212 Strong leadership skills including planning and organizing, project management, problem-\nsolving, leading diverse teams.\n\u2212 Skills and experience communicating with the news media. Strong knowledge of local and\nregional media contacts and/or proven ability to quickly develop such relationships.\n\u2212 Excellent written communication and editing skills to develop, write and proofread\napplications, reports and written communications, and to prepare materials for various\nmedia including print, television and web publication, reports, and other written\ncommunications.\n\u2212 Excellent visual communications skills to develop, create, and edit videos, graphics, photos,\nand other visual communications for various digital or print platforms.\n\u2212 Technology and digital communications platforms.\nAbility to:\n\u2212 Plan and organize meetings, and present recommendations and reports.\n\u2212 Communicate effectively, both orally and in writing.\n\u2212 Maintain confidentiality.\n\u2212 Prepare technical materials and reports.\n\u2212 Establish and maintain effective working relationships with individuals and groups, other\nemployees, and the public.\n\u2212 Multitask, meet deadlines and shift priorities as needed.\n\u2212 Manage communications to successful outcomes.\n\u2212 Be organized, attentive to details, and ensure accuracy of information and communications.\n\u2212 Work and remain dependable in a fast-paced environment while juggling multiple priorities;\nthink quickly, assess a situation and make sound decisions and recommendations.\n\u2212 Read and interpret statutes.\n\u2212 Exercise discretion and protect privileged or confidential information.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Communicate accurate information and ideas with city employees and the public;\n\u2212 Operate a motor vehicle;\n\u2212 Move between work sites;\n\u2212 Lift and carry materials weighing up to twenty-five (25) lbs. on an infrequent basis.\nWORKING ENVIRONMENT:\nWork is performed in an office setting with extensive work at a computer workstation with periods of\nprolonged sitting or standing. Work involves frequent interaction with co-workers and the public.\nWork is occasionally performed out-of-doors which may include exposure to the elements, noise,\nand emergency scenes. Employees are required to use appropriate safety equipment and follow\nstandard safety practices.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 BA/BS degree in communications, marketing, public relations, law enforcement, criminal\njustice, or related field required.\n\u2212 Three years of professional experience coordinating, developing, and implementing\ncommunications, media relations, public relations and/or public engagement activities\nrequired. Experience in law enforcement, public safety, criminal justice or related field\npreferred.\n\u2212 Experience in a government agency preferred.\n\u2212 Master\u2019s degree in related field preferred.\n\u2212 A combination of education and experience sufficient to provide the applicant with the\nknowledge, skills and abilities to successfully perform the essential functions of the position\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check, background\ninvestigation, polygraph examination and fingerprinting. Criminal convictions check subject\nto re-check every five years.\n\u2212 Valid Washington State driver\u2019s license and good driving record. A three-year driving\nabstract must be submitted at the time of hire, with periodic submission of driving abstract\nper City policy.\n\u2212 Requires ability to work a flexible schedule including evening and weekend work to attend\nmeetings, respond to emergencies, and meet time-sensitive deadlines.\n\u2212 Certificate of completion from Federal Emergency Management (FEMA) /Emergency\nManagement Institute (EMI) Independent Study Courses within six months of hire: IS-29.A\nPublic Information Officer Awareness; E0105 Public Information Basics.\n\u2212 Must be able to obtain Level I ACCESS operator and CJIS certification within six months of\nhire.\nPREPARED BY: REVIEWED BY:\nD. Almer Rebecca Mertzig\nJ. Keller Police Chief\nA. Sullivan\n6/22\nREVISED BY:\nM. Morin\nJ. Keller\nA. Sullivan\n4/26"}
{"Department": "Executive", "Job Title Sort": "Special Projects Manager", "Job Title": "Special Projects Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "EXSpecialProjectsManager.jd.pdf", "SharePoint List ID": "682", "Salary Grade": "E2-8", "pdf_url": "https://cob.org/wp-content/uploads/EXSpecialProjectsManager.jd.pdf", "pdf_file": "EXSpecialProjectsManager.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Special Projects Manager E-PLAN\nSG: E2-8\nDEPARTMENT: Executive CS: N\nFLSA: N\nEEO4/SOCCODE: PR/ 13-1082\nJOB SUMMARY:\nSupports the Mayor and executive office staff by overseeing and managing all aspects of\nassigned projects, ensuring completion within established timelines and budget constraints.\nPlans, develops, and implements projects in collaboration with staff, elected officials, community\nmembers, community groups, and external organizations. Serves as the City\u2019s primary point of\ncontact for assigned projects, coordinating communication with internal and external\nstakeholders and customers. Administers and manages contracts in support of project goals.\nSUPERVISORY RELATIONSHIPS:\nReports to the Deputy Administrator and serves as a member of the City\u2019s Executive team.\nWorks independently under general direction and the guidance of City and Departmental\npolicies and procedures, as well as local, state, and federal regulations, laws, and contractual\nagreements and industry best practices. Provides technical guidance and day-to-day direction\nto lower classified staff, volunteers, interns, and work study students.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Works with the Mayor and executive team to manage and serve as the City\u2019s\nrepresentative and primary point of contact for all assigned projects.\n2. Collaborates with internal and external stakeholders to scope project requirements and\nobjectives.\n3. Develops detailed project plans, including timelines, milestones, and deliverables.\n4. Coordinates and tracks progress against project plans, adjusting as needed to ensure\nsuccessful completion.\n5. Monitors project budget and expenditures, ensuring that all costs are within approved\nlimits.\n6. Identifies and mitigates risk to the success of the project.\n7. Coordinates the process of consultant selection in accordance with applicable\nprocurement guidelines. Develops requests for information (RFI) and requests for\nproposals (RFP).\n8. Manages consultant and partner contracts to achieve project goals. Monitors contracts\nfor compliance and approves payments due; evaluates progress and deliverables.\nMakes recommendations regarding any changes to scope of project.\n9. Prepares regular reports on project status and progress for executive team.\n10. Serves as the liaison between the project team and various internal and external\nstakeholders.\n11. Coordinates and facilitates communication and collaboration among project team\nmembers.\n12. Manages post-project activities, such as closeout documentation and lessons learned.\nADDITIONAL WORK PERFORMED:\n1. Maintains professional and technical knowledge by attending courses, workshops, and\nreviewing professional publications regarding current project management\nmethodologies and trends.\n2. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Working knowledge of the City organization, structure, processes and personnel.\nFamiliarity with governmental and community institutions, organizations,\nprocedures and processes.\nSkill in:\n\u2212 Project management skills including leadership, and decision-making, planning\nand organizing, interpersonal sensitivity, management control,\nadaptability/flexibility, stress tolerance, and time management.\n\u2212 Problem analysis and decision making to accurately analyze situations and\nrecommend an effective course of action.\nAbility to:\n\u2212 Establish and maintain effective working relationships within the Executive\ndepartment, staff and employees, outside agencies and elected officials,\norganizations.\n\u2212 Direct, coordinate and facilitate assigned City projects.\n\u2212 Effectively plan and present, both orally and in writing, programs, reports and\nrecommendations to the Mayor, Department Head team, staff, and community\ngroups.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of\nService Orientation, Results Orientation and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a\nkeyboard, mouse, phone, and fax machine.\n\u2212 Frequently communicate accurate information and ideas with others.\n\u2212 Occasionally transport objects weighing up to twenty-five (25) lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office environment with the majority of time spent at a\ncomputer workstation. The environment includes a normal range of noise and other\ndistractions with low everyday risks working around standard office equipment. Travel to\nand attendance at professional meetings during and after standard office hours is\nexpected. This is a sedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 B.A. in public or business administration, project management or related field.\n\u2212 Five years\u2019 demonstrated experience managing complex, public-sector projects for the\nentire duration within budget and timeline constraints.\n\u2212 Proven ability to communicate and work effectively with cross-functional teams and\nmanage multiple projects simultaneously.\n\u2212 Project Management Professional (PMP) certification preferred.\n\u2212 A combination of experience and training that provides the candidate with the\nknowledge, skills and abilities to perform the responsibilities of this position will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Valid Washington State driver's license and good driving record. Candidates\nmust submit a three-year driving record abstract prior to hire.\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Certification of National Incident Management System training is required within\n6 months of hire, and at a level commensurate with local government employees\nwho are charged with this responsibility.\nPREPARED BY: B. Heinrich REVIEWED BY:\n4/23 Seth Fleetwood\nMayor\nREVISED BY: M. Barrett\n5/23"}
{"Department": "City Council", "Job Title Sort": "Communication and Community Relations Manager", "Job Title": "Communication and Community Relations Manager", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "CCCandCRelationsMgr.pdf", "SharePoint List ID": "683", "Salary Grade": "E2-9", "pdf_url": "https://cob.org/wp-content/uploads/CCCandCRelationsMgr.pdf", "pdf_file": "CCCandCRelationsMgr.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: City Council Communications & Community Relations Manager EPLAN\nSG:E2-9\nDEPARTMENT: Legislative CS:N\nFLSA:N\nEEO4/SOCCODE:PR/11-2032\nJOB SUMMARY:\nDevelops, implements, and manages effective communications, community relations and public\ninvolvement systems and strategies to achieve Citywide goals of fostering meaningful public\nengagement and providing timely, accurate, and understandable information to the residents of\nBellingham and others. Provides guidance and assistance as an internal consultant to the City\nCouncil in effective communications strategies, policies, procedures and issues. Develops\ncommunication strategies and implementation methods based on City Council and Citywide\ncommunication goals, policies, needs and best practices. Leads all City Council communications,\ncommunity engagement, and outreach activities, including external mass communications, public\ninformation and outreach, public involvement, and media relations. Develops and facilitates\nstrategic approaches to emerging issues. Participates in ensuring the City\u2019s commitment to equity\nand belonging is incorporated in communications and public involvement initiatives and actively\ncontributes to an inclusive City government. A high level of discretion and sensitivity is required in\nperforming the work, as well as extensive collaboration with elected officials and staff throughout\nthe City.\nSUPERVISORY RELATIONSHIP:\nReports to the City Council President, with significant interaction with the City Council\nCommunications work group, and City Communications and Community Relations Director, along\nwith regular interaction with City Council Members, the Council Office Manager, and the Council\nLegislative Analyst. Collaborates with communications team members such as other department\ncommunicators, IT, and BTV staff, and other staff Citywide. Works independently in carrying out\nresponsibilities. Provides project-related direction to professional and administrative staff in the\nCouncil office. Solicits, manages, reviews and coordinates the work of consultants. May supervise\nother staff. Works under applicable federal, state and City regulations, policies and procedures.\nReflects equity and belonging commitments in guiding and overseeing the work of staff and\nconsultants.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as an advisor to the City Council on communications strategies, policies, procedures\nand issues.\n2. Under the guidance of the City Council Communications work group, leads, develops, and\nimplements comprehensive City Council communications, including external mass\ncommunications, public information and outreach, community engagement, public\ninvolvement, public opinion research, and media relations to foster meaningful public\nengagement and ensure timely, accurate and understandable information about City Council\nis shared with residents of Bellingham and others.\n3. Develops, recommends, facilitates and implements strategic approaches to emerging\nissues. Coordinates approaches with the City Communications and Community Relations\nDirector, other communications staff, and other City staff when necessary to achieve\nconsistent and accurate messages across branches of government.\n4. Participates with other communications, community engagement and outreach staff in the\nCity\u2019s communications and community engagement team.\n5. Actively participates in ensuring accessible and inclusive communication and public\nengagement strategies are utilized in Council communications and engagement Citywide.\n6. Plans and coordinates and/or supports the planning and coordination of events such as\ncelebrations, public forums and community activities.\nADDITIONAL WORK PERFORMED:\n1. May assist in developing and managing City communications and community engagement\nplatforms, systems, and related policies and procedures, under the direction of the City\nCommunications and Community Relations Director or designee.\n2. May serve on the City\u2019s emergency communications team as a public information officer or\nother role. Assists in disseminating prompt, accurate public information during emergency\nand disaster situations, under the direction of the City Communications and Community\nRelations Director or designee, or the appropriate lead in an incident command structure.\n3. May be assigned special project work.\n4. May prepare requests for proposals and scopes of work for solicitation of consultants and\nmanage consultant contracts and intergovernmental agreements.\n5. May oversee public opinion research efforts.\n6. Performs related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- The full range of current communication, media relations, public involvement and public\nopinion research strategies, tactics, techniques, formats and platforms and how to apply\nthem in a municipal environment.\n- Government systems, processes and procedures.\n- Public communication plan development and the production of support materials.\n- The role of appointed and elected officials.\n- Public opinion research techniques and various methods of application in governmental\nissues.\n- Principles and best practices in ensuring equity and belonging goals are incorporated into all\ncommunications and community relations initiatives\nSkill in:\n- Excellent written communication to prepare materials for diverse audiences and platforms.\n- Excellent visual communication to prepare and consult on graphic design, video, and\nphotography materials for diverse audiences and platforms.\n- Excellent verbal communication to present information to the City Council, groups of\nemployees, and to the public.\n- Strong analytical thinking.\nAbility to:\n\u2212 Manage planning, organizing and budgeting, problem analysis and decision-making,\nleadership, adaptability/flexibility, stress tolerance, time management, and interpersonal\nsensitivity.\n\u2212 Establish and maintain effective working relationships with elected officials and staff, City\nofficials and staff, interest group representatives and other stakeholders in the public policy\nand legislative process.\n\u2212 Serve as a consultant and provide guidance and training to elected officials on\ncommunication issues.\n\u2212 Plan effectively in an atmosphere of ambiguity or a rapidly changing environment.\n\u2212 Deal appropriately with sensitive and/or confidential information.\n\u2212 Assimilate complex information from a range of professional fields and sources and\neffectively summarize for diverse audiences.\n\u2212 Present information effectively to large and small groups and in pressure situations.\n\u2212 Gain and maintain confidence of City Council Members and others involved in policy and\npublic processes.\n\u2212 Effectively work in a team environment, contribute openly, respectfully disagree, understand\nthe ideas of others, listen well and work for consensus.\n\u2212 Demonstrate the Public Service Competencies of Service Orientation, Results Orientation,\nand Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Sitting or standing for extended periods at a computer work station;\n\u2212 Communicate accurate information and ideas to City employees and the public;\n\u2212 Move between work sites;\n\u2212 Ability to transport objects weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is primarily performed in an office setting and requires sitting or standing for extended periods\nat a computer work station. Work involves frequent interaction with City staff and the public. Duties\nare frequently performed under the stress of information deadlines, pressure from the public, and/or\nthe press for information on sensitive issues. The conditions encountered will vary depending on\nthe sensitivity and complexity of the information to be disseminated. Requires attendance and\nparticipation in evening and weekend meetings and events. May require occasional travel to\nprofessional seminars and meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in communications or related field required. Master\u2019s degree preferred.\n\u2212 Five years of progressively responsible experience in communications, community relations,\npublic engagement or related field, with responsibility for advising senior management staff\nrequired. Significant government experience preferred.\n\u2212 Demonstrated ability to work with cross-functional teams and manage multiple projects\nsimultaneously required.\n\u2212 Demonstrated excellent communication, interpersonal and organizational skills required.\n\u2212 Demonstrated experience developing and implementing communications and outreach\nstrategies to achieve defined objectives required.\n\u2212 Demonstrated experience in working with print, broadcast and digital media required.\n\u2212 A combination of education and experience sufficient to provide the applicant with the\nknowledge, skills and abilities to successfully perform the essential functions of the position\nwill be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\n\u2212 Requires evening and weekend work to attend meetings, respond to emergent issues and\nmeet time-sensitive deadlines.\n\u2212 Certificate of completion from Federal Emergency Management (FEMA)/Emergency\nManagement Institute (EMI) Independent Study Courses within 12 months of hire:\n\u2212 IS-29.A Public Information Officer Awareness; and\n\u2212 E/L0105 Public Information Basics.\n\u2212 Certificate of completion from Washington State Office of the Attorney General Open\nGovernment Training within 90 days of hire:\n\u2212 Open Public Meetings Act (OPMA); and\n\u2212 Public Records Act (PRA).\nPREPARED BY: J. Keller REVIEWED BY:\nA. Sullivan Hannah Stone\n3/26 Council President"}
{"Department": "Public Works", "Job Title Sort": "Administrative Secretary- Operations & Internal Services", "Job Title": "Administrative Secretary- Operations & Internal Services", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "PWAdminSecretary_IS_Ops_jd.pdf", "SharePoint List ID": "536", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PWAdminSecretary_IS_Ops_jd.pdf", "pdf_file": "PWAdminSecretary_IS_Ops_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Administrative Secretary- Operations & Internal Services UNION:1937\nSG:110\nCLASS TITLE: Administrative Secretary CS:E/P\nFLSA:Y\nDEPARTMENT: Public Works \u2013 Internal Services/Operations EEO4/SOCCODE:AS/43-6011\nJOB SUMMARY:\nPerforms a variety of secretarial and administrative duties to support the Public Works Department\u2019s\nInternal Services and Operations Divisions; provides department-wide support as assigned. Provides\ndirect support to the Public Works Director, Deputy Director Operations, Public Works Assistant\nDirector of Internal Services, as well as divisions\u2019 senior managers and professional staff. Work is\ntechnical in nature and requires a broad knowledge of City and department functions, policies, and\nprocedures. Responsible for conducting all department-based personnel record keeping and\nadministrative related activities. Handles a variety of general and confidential inquiries from citizens and\nemployees; assists in coordinating responses. Acts as backup receptionist and clerical support for the\ndepartment. Serves as administrative support for various boards and committees.\nSUPERVISORY RELATIONSHIPS:\nReports to the Public Works Administrative Support Supervisor. Receives assignments from and\nmaintains close working relationships with the Public Works Director, Deputy Director Operations,\nAssistant Public Works Director of Internal Services, and other senior managers, professional and\ntechnical staff. Works independently under general supervision and the guidance of applicable federal,\nstate and local statutes, regulations, City ordinances and codes, and departmental policies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Organizes, supports and coordinates the administrative functions and processes of the Public\nWorks Internal Services and Operations Divisions. Provides administrative assistance to senior\nmanagement and professional staff. Recommends and implements improvements to\nadministrative processes, procedures, and workflows. Acts as notetaker during staff meetings.\n2. Maintains Assistant Directors\u2019 schedules. Schedules appointments for management,\nprofessional and technical staff. May coordinate training and travel arrangements for Public\nWorks staff, including registrations, out-of-town reservations, transportation and lodging.\nPrepares and processes travel authorizations; completes travel advance requests and expense\nreports as needed. Keeps those served informed of itineraries and appointments.\n3. Responds to a variety of inquiries, complaints and communication from the public, other\nagencies, City staff and elected officials. Provides assistance to the public and other employees\non technical information based on Public Works policies and procedures. Answers phone\nsystem, responds to inquiries or routes calls; receives and directs visitors; receives and\ndistributes mail. Refers information by personal contact, telephone, intercom systems, cell\nphone and two-way radio.\n4. Independently conducts research and major clerical projects, including preparing\ncorrespondence, documents, reports, and spreadsheets for internal use. Reviews, proofreads,\nPage 2\nand edits a wide range of materials such as contracts, grant applications, agenda bills, public\nrelations and educational materials, brochures, and correspondence in accordance with\nestablished procedures and legal requirements. Composes detailed letters, templates,\ntransmittals, and reports independently or from brief direction from professional staff. Collects\nand analyzes data from various sources to compile comprehensive reports on programs and\nprojects. May assist in updating comprehensive master plans.\n5. Reviews contracts for completeness; enters into database, routes for signature and tracks for\nfinal distribution. Processes project service requests and maintains projects index.\n6. Conducts all department-based personnel record keeping and administrative related activities.\nActivities include preparation and submittal of payroll changes, appointments, corrections and\nrelated forms. Prepares paperwork for new hires, separations and maintains confidential\npersonnel records. Coordinates with Human Resources to provide departmental new employee\norientation, explains City\u2019s policies, time reporting, pay periods and paydays, general office\narrangements and departmental procedures. Maintains system to follow-up on employee status.\nMaintains a database for tracking actions that are required on a periodic basis, such as due\ndates for regular reports, professional license renewals, etc.\n7. Tracks employee training, certifications, professional licenses and driver\u2019s licenses/commercial\ndriver\u2019s license records. Utilizing multiple specialized complex systems and databases to enter,\nverify and maintain data to ensure accuracy.\n8. Provides administrative and logistical support for Public Works job recruitments, interviews and\nonboarding. Oversees and tracks seasonal staff paperwork and status, including reviewing\napplications for minimum qualifications, scheduling interviews and contacting applicants. Works\nwith Human Resources to ensure onboarding processes are followed in a timely manner.\nProvides administrative coordination with Information Technology Service Department for staff\naccess to City telephone and computer resources. Coordinates office moves in relationship to\ncommunication and furniture needs.\n9. Serves as clerical and administrative support for various boards and committees. Arranges and\ncoordinates meetings; prepares public notices, agenda and supporting materials; takes and\nrecords minutes from shorthand notes or recorded audio; prepares and distributes final minutes\nand reports; maintains files; conducts follow-up assignments as necessary. Uploads agendas\nand minutes to City website as needed.\n10. Coordinates records management for the Public Works Operations & Internal Services\nDivisions. Performs data entry/retrieval, maintains office file systems and forms. Oversees\nretention of department files for projects during the one-year maintenance period, including\npreparation of records for archives, tracking record locations and eventual transmittal to the\nrepository or Records Center according to Local Government Common Records Retention\nSchedule.\n11. May perform reconciliation of purchasing cards for division staff. Ensures proper backup, coding\nand approvals.\n12. Acts as backup timekeeper during absences and as needed. Receives, reviews, corrects,\nprocesses and enters timesheets. Provides basic training on electronic payroll and assists with\ntroubleshooting errors.\nPage 3\nADDITIONAL WORK PERFORMED:\n1. May assist with departmental budget tracking and compilation of data for various reports.\n2. Performs data entry and processing services for Public Works divisions.\n3. Provides backup for Public Records Requests.\n4. Performs other duties within the scope of the job classification as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of office principles and practices and an ability to use standard office\nequipment such as computer, phone system, copier, fax, etc.\n\u2212 Purpose, practices, and policies of the Public Works Department\u2019s Department, including the\noperational relationships between City departments, other governmental agencies and\ncommunity groups and agencies.\n\u2212 Knowledge of City office policies and procedures and ability to apply and explain them in detail\nas required in performing duties.\n\u2212 Working knowledge of the Department's purpose, policies and procedures, functions and\npractices.\n\u2212 Thorough knowledge of software applications with the ability to perform extensive editing and\nformatting of documents and prepare large documents for publication.\n\u2212 Knowledge of parliamentary procedures, rules governing public meetings and public disclosure\nguidelines.\n\u2212 Working knowledge of bookkeeping and ability to add, subtract, multiply and divide with\naccuracy.\nSkill in:\n\u2212 Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Strong customer service skills to work with a variety of citizens and personnel using courtesy,\ntact and good judgment.\n\u2212 Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\n\u2212 Strong skills in organization and planning, problem analysis, decision making, adaptability, and\nflexibility.\n\u2212 Use of computerized information systems, word processing, spreadsheet, database,\ncomputerized recordkeeping and file management applications including Microsoft Office.\n\u2212 Transcribing spoken/dictated/taped material and prepare summary minutes of public forum\nmeetings, accurately and in a timely manner.\n\u2212 Exceptional time management skills with proven ability to prioritize workload for completion in a\ntimely manner and in accordance with strict deadlines\n\u2212 Strong oral communication and interpersonal skills to establish and maintain effective working\nrelationships with diverse groups of people including department staff, public officials,\nconcerned members of the public and personnel from other City departments or local agencies.\nAbility to:\nPage 4\n\u2212 Work independently and make appropriate decisions regarding work methods and priorities to\ncarry out position responsibilities.\n\u2212 Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nand database programs.\n\u2212 Operate a 10-key calculator with accuracy.\n\u2212 Add, subtract, multiply, divide, and perform basic statistical calculations.\n\u2212 Compose routine correspondence and to proofread the work of others.\n\u2212 Communicate effectively with others to explain policies and procedures and to deal with other\nemployees, agencies and the general public using courtesy, tact and good judgement.\n\u2212 Maintain the confidentiality of sensitive information and materials.\n\u2212 Willingness and ability to work irregular hours including evenings.\n\u2212 Work with a high degree of accuracy and attention to detail and to follow detailed procedures\nand work schedules in an atmosphere of frequent interruptions and working deadlines.\n\u2212 Function effectively in an advanced technology environment and contribute to the Division's\noverall mission and goals.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed primarily at a computer workstation in a busy office environment and includes a\nnormal range of noise and frequent distractions with low everyday risks. Work involves sitting and\nworking in front of a computer terminal for extended periods of time. Occasional work may be required\noutside of normal business hours due to attendance at various board and/or committee meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of coursework or training in business administration or related field.\n\u2212 Three (3) years of administrative experience including public reception in a busy office\nenvironment and providing support and office coordination to a director or manager; education\nor training in administrative support or similar may substitute year-for-year for experience\nrequirement, up to a 2-year maximum.\n\u2212 Proficient in the use of computerized information systems: word processing, spreadsheets,\ndatabase and computerized record keeping systems and file management applications required\nincluding Microsoft Office required.\n\u2212 Keyboarding at 60 wpm required.\n\u2212 Municipal or other government experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing a criminal convictions and local background check.\nPage 5\n- Ability to work evenings occasionally due to attendance at various board and/or committee\nmeetings.\nPREPARED BY: I. Kaneshige REVIEWED BY:\nE. Weinberg Michael Olinger,\n06/21 Deputy Director of Public Works\nJ. Hamilton\nA.Silva\n6/26"}
{"Department": "Public Works", "Job Title Sort": "Administrative Secretary- Engineering/Natural Resources/Transportation", "Job Title": "Administrative Secretary- Engineering/Natural Resources/Transportation", "Classification": "Administrative Secretary", "Bargaining Unit": "Union:1937", "Published File Name": "PWAdminSecretary_Eng_NR_TR_jd.pdf", "SharePoint List ID": "360", "Salary Grade": "110", "pdf_url": "https://cob.org/wp-content/uploads/PWAdminSecretary_Eng_NR_TR_jd.pdf", "pdf_file": "PWAdminSecretary_Eng_NR_TR_jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Administrative Secretary- Engineering/Natural Resources/ UNION:1937\nTransportation SG:110\nCLASS TITLE: Administrative Secretary CS:Y\nFLSA:Y\nDEPARTMENT: Public Works-Engineering/NR/Transportation EEO4/SOCCODE:AS/43-6011\nJOB SUMMARY:\nPerforms a variety of secretarial and administrative duties to support the Public Works Department\u2019s\nEngineering, Natural Resources and Transportation Divisions; provides department-wide support as\nassigned. Provides direct support to the Public Works Director, Deputy Director Operations, Assistant\nPublic Works Directors of Engineering, Natural Resources and Transportation, as well as senior\nmanagers and professional staff. Work is technical in nature and requires a broad knowledge of City\nand departmental functions, policies and procedures. Handles a variety of general and confidential\ninquiries from citizens and employees; assists in coordinating responses. Acts as backup receptionist\nand clerical support for the department. Serves as administrative support for various boards and\ncommittees. Serves as the department public records request coordinator.\nSUPERVISORY RELATIONSHIPS:\nReports to the Public Works Administrative Support Supervisor. Receives assignments from and\nmaintains close working relationships with the Public Works Director, Deputy Director Operations,\nAssistant Public Works Directors of Engineering, Natural Resources and Transportation, and divisions\u2019\nsenior managers, professional and technical staff. Works independently under general supervision and\nthe guidance of applicable federal, state and local statutes, regulations, City ordinances and codes, and\ndepartmental policies.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Organizes, supports and coordinates the administrative functions and processes of the Public\nWorks Engineering, Natural Resources and Transportation Divisions. Provides administrative\nassistance to senior management and professional staff. Recommends and implements\nimprovements to administrative processes, procedures and workflows. Acts as notetaker during\nstaff meetings.\n2. Maintains Assistant Director's schedules. Schedules appointments for management,\nprofessional and technical staff. May coordinate training and travel arrangements for Public\nWorks staff, including registrations, out-of-town reservations, transportation and lodging.\nPrepares and processes travel authorizations; completes travel advance requests and expense\nreports as needed. Keeps those served informed of itineraries and appointments.\n3. Responds to a variety of inquiries, complaints and communication from the public, other\nagencies, City staff and elected officials. Provides assistance to the public and other employees\non technical information based on Public Works policies and procedures. Answers phone\nsystem, responds to inquiries or routes calls; receives and directs visitors; receives and\ndistributes mail. Refers information by personal contact, telephone, intercom systems, cell\nphone and two-way radio.\n4. Independently conducts research and major clerical projects, including preparing\ncorrespondence, documents, reports, and spreadsheets for internal use. Reviews, proofreads,\nand edits a wide range of materials such as agenda bills, contracts, grant applications, public\nPublic Works Administrative Secretary Page 2\nrelations and educational materials, brochures, and correspondence in accordance with\nestablished procedures and legal requirements. Composes detailed letters, templates,\ntransmittals, and reports independently or from brief direction from professional staff. Collects\nand analyzes data from various sources to compile comprehensive reports on programs and\nprojects. May assist in updating comprehensive master plans.\n5. Assists with submittal of City Council Agenda Bills and maintains accurate schedule of\nupcoming City Council items for divisions.\n6. Reviews contracts for completeness; enters into database, routes for signatures and tracks for\nfinal distribution. Processes project service requests and maintains projects index.\n7. Coordinates the department\u2019s response to public disclosure to ensure compliance with legal\nrequirements and applicable City policies. Receives and reviews requests; tracks requests and\nresponses; coordinates with staff in the department to locate responsive records; reviews\nrecords prior to disclosure for exempt information as needed; and communicates with\nrequestors to finalize the City\u2019s responses.\n8. Serves as clerical and administrative support for various boards and committees. Arranges and\ncoordinates meetings; prepares public notices, agenda and supporting materials; takes and\nrecords minutes from shorthand notes or recorded audio; prepares and distributes final minutes\nand reports; maintains files; conducts follow-up assignments as necessary. Uploads agendas\nand minutes to City website as needed.\n9. Coordinates records management for the Public Works Engineering, Natural Resources &\nTransportation Divisions. Includes data entry/retrieval, maintenance of office file systems and\nforms. Oversees retention of department files for projects during the one-year maintenance\nperiod, including preparation of records for archives, tracking record locations and eventual\ntransmittal to the repository or Records Center according to Local Government Common\nRecords Retention Schedule.\n10. Develops and maintains computerized recordkeeping systems to log documents: contracts,\nbonds, latecomers, claims, variances, etc. Uses a database to route documents requiring city-\nwide approvals/clearances. Maintains a database for tracking actions that are required on a\nperiodic basis such as due dates for regular reports.\n11. Assists department in tracking and routing financial information as appropriate, related to\ndepartmental grants and loans. May perform reconciliation of purchasing cards for division staff.\nEnsures proper backup, coding and approvals.\n12. Assist with division seasonal recruitment related actions, including reviewing applications for\nminimum qualifications, scheduling interviews and contacting applicants\n13. Acts as backup timekeeper during absences and as needed. Receives, reviews, corrects,\nprocesses and enters timesheets. Provides basic training on electronic payroll and assists with\ntroubleshooting errors.\nADDITIONAL WORK PERFORMED:\n1. May assist with departmental budget tracking and compilation of data for various reports.\n2. Performs data entry and processing services for Public Works divisions.\nPWAdminSec.jd.doc\nPublic Works Administrative Secretary Page 3\n3. Provides backup for personnel actions.\n4. Performs other duties within the scope of the job classification as assigned.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Thorough knowledge of office principles and practices and an ability to use standard office\nequipment such as computer, phone system, copier, fax, etc.\n\u2212 Purpose, practices, and policies of the Public Works Department, including the operational\nrelationships between City departments, other governmental agencies and community groups\nand agencies.\n\u2212 Knowledge of parliamentary procedures, rules governing public meetings and public disclosure\nguidelines.\n\u2212 Knowledge of City office policies and procedures and ability to apply and explain them in detail\nas required in performing duties.\n\u2212 Working knowledge of the Department's purpose, policies and procedures, functions and\npractices.\n\u2212 Thorough knowledge of software applications with the ability to perform extensive editing and\nformatting of documents and prepare large documents for publication.\n\u2212 Working knowledge of bookkeeping and ability to add, subtract, multiply and divide with\naccuracy.\nSkill in:\n\u2212 Stress tolerance and the ability to handle several tasks simultaneously while maintaining\naccuracy and attention to detail in an environment of frequent interruptions.\n\u2212 Strong customer service skills to work with a variety of citizens and personnel using tact,\ncourtesy and good judgment.\n\u2212 Strong skills in organization and planning, problem analysis, decision making, adaptability, and\nflexibility.\n\u2212 Strong literacy skills including reading, composition, knowledge of standard and business\nEnglish usage, punctuation, spelling, grammar, and formatting.\n\u2212 Use of computerized information systems, word processing, spreadsheet, database,\ncomputerized recordkeeping and file management applications including Microsoft Office.\n\u2212 Transcribing spoken/dictated/taped material and prepare summary minutes of public forum\nmeetings, accurately and in a timely manner.\n\u2212 Exceptional time management skills with proven ability to prioritize workload for completion in a\ntimely manner and in accordance with strict deadlines\n\u2212 Strong oral communication and interpersonal skills to establish and maintain effective working\nrelationships with diverse groups of people including department staff, public officials,\nconcerned members of the public and personnel from other City departments or local agencies.\nAbility to:\n\u2212 Work independently and make appropriate decisions regarding work methods and priorities to\ncarry out position responsibilities.\n\u2212 Utilize computerized information systems, and proficient use of word processing, spreadsheet,\nand database programs.\n\u2212 Ability and willingness to learn new computer applications.\n\u2212 Compose routine correspondence and to proofread the work of others.\n\u2212 Communicate effectively with others to explain policies and procedures and to deal with other\nemployees, agencies and the general public using courtesy, tact and good judgement.\n\u2212 Maintain the confidentiality of sensitive information and materials.\nPWAdminSec.jd.doc\nPublic Works Administrative Secretary Page 4\n\u2212 Willingness and ability to work irregular hours including evenings.\n\u2212 Operate a 10-key calculator with accuracy\n\u2212 Perform as a lead worker and prioritize, delegate and review work assignments of office\nassistant(s), including ability to give written and oral instructions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResult Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard,\nmouse, phone and fax machine;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport objects weighing up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed in a busy office environment and includes a normal range of noise and frequent\ndistractions with very low risks working around standard office equipment. Work involves sitting and\nworking in front of a computer terminal for extended periods of time. Occasional evening work may be\nrequired due to attendance at various board and/or committee meetings.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 One year of coursework or training in business administration or related field.\n\u2212 Three (3) years of administrative experience including public reception in a busy office\nenvironment and providing support and office coordination to a director or manager; education\nor training in administrative support or similar may substitute year-for-year for experience\nrequirement, up to a 2-year maximum.\n\u2212 Proficient in the use of computerized information systems: word processing, spreadsheets,\ncomputerized record keeping and file management applications including Microsoft Office\nrequired.\n\u2212 Keyboarding at 60 wpm. NET required.\n\u2212 Municipal or other government experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent on passing a criminal background check.\n\u2212 Ability to work evenings occasionally due to attendance at various board and/or committee\nmeetings.\nPREPARED BY: S. Hodges REVIEWED BY:\nL. McGowan Smith Michael Olinger\n6/06 Deputy Director of Public Works\nREVISED BY: R. Routhe\nS. Hodges\nA. Sullivan\n3/13\nT. Ramsay\nPWAdminSec.jd.doc\nPublic Works Administrative Secretary Page 5\n7/14\nJ. Hamilton\nA.Silva\n6/26\nPWAdminSec.jd.doc"}
{"Department": "Information Technology Services", "Job Title Sort": "Knowledge and Training Systems Administrator", "Job Title": "Knowledge and Training Systems Administrator", "Classification": "System Administrator", "Bargaining Unit": "Union:1937", "Published File Name": "KnowledgeAndTrainingSystemsAdministrator.jd.pdf", "SharePoint List ID": "686", "Salary Grade": "116", "pdf_url": "https://cob.org/wp-content/uploads/KnowledgeAndTrainingSystemsAdministrator.jd.pdf", "pdf_file": "KnowledgeAndTrainingSystemsAdministrator.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Knowledge and Training Systems Administrator UNION:1937\nSG:116\nCLASSIFICATION: System Administrator CS:Y\nFLSA:Y\nDEPARTMENT: Information Technology Services EEO4SOCCODE:TE/15-1244\nJOB SUMMARY:\nThe Knowledge and Training Systems Administrator designs, delivers and evaluates technical\ntraining programs for systems, applications and equipment based on identified needs, trends,\nand City-wide goals. Creates and maintains training materials, knowledgebase documentation\nand learning resources for enterprise systems. Collaborates with IT leadership and subject\nmatter experts to align training initiatives with departmental goals, compliance efforts and best\npractices.\nServes as administrator for assigned information systems, including the Learning Management\nSystem, Office 360, video conferencing platforms, and related technologies. Ensures system\nintegrity and security, provides advanced technical support, and develops process\nimprovements through data analysis and automation. Responsibilities include vendor\ncoordination, reporting, monitoring budget for learning development projects, and researching\nemerging technologies to support strategic planning and continuous improvement across the\norganization.\nSUPERVISORY RELATIONSHIP:\nReports to the Information Technology Service Desk Supervisor. Work is performed under\ngeneral supervision and the guidance of applicable federal, state and local statutes, regulations,\npolicies, procedures and contractual agreements. May provide technical guidance and direction\nto lower-level staff.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Plans and evaluates City-wide technical training programs in support of constantly\nevolving technical systems. Assesses the effectiveness of training programs through\nvarious methods, including evaluations, feedback solicitation, performance metrics and\nservice desk data. Conducts regular assessments to determine knowledge gaps and\nareas for improvement. Analyzes service and support ticket trends to identify needs and\ndevelop training for both IT support staff and end users. Implements training program\nenhancements when required or with coordinated involvement with the contract vendor.\n2. Designs, develops, and maintains comprehensive training materials and resources to\nsupport the onboarding, technical skill development, and ongoing education of technical\nsupport staff. Collaborates with subject matter experts to ensure content accuracy,\nrelevance, and alignment with operational procedures and service standards.\nCoordinates and delivers training through various formats, including knowledgebase\ndocumentation, video content, and in-person or virtual sessions to promote consistent\nand effective technical support practices.\n3. Schedules and monitors in-person and virtual training sessions, workshops, and\nseminars on various technical topics, including enterprise software applications, IT\nsystems, cybersecurity best practices and compliance standards, and new technologies.\nCommunicates schedules, updates, and training opportunities to employees and\nmanagement. Maintains accurate records of training activities, attendance, and\noutcomes. Prepares and presents reports on training effectiveness, employee progress,\nand future training needs to senior management. Conducts ongoing review and\nevaluation of material and programs for accuracy, to ensure needs are met and industry\nbest practices followed.\n4. Functions as primary administrator for Office 360, learning management system and\nvideo conferencing platforms. Responsible for administration, maintenance, security,\nintegrity, and ongoing improvement of assigned information systems technology,\napplications and associated hardware. Researches, recommends, tests, implements,\nconfigures and maintains assigned information systems and other technologies using\napproved best practices. Configures automation routines using scripting and other\nprogramming languages as needed. Performs installation of system patches, upgrades\nand fixes. Evaluates performance and implements continuous process improvements.\nProvides high level, detailed consultation, technical support and troubleshooting for\nassigned systems. Develops technical support procedures and recommends updates\nand improvements. Provides instruction on system procedures and software use.\nCreates and maintains technical documentation for standards, systems, and\napplications.\n5. Analyzes problems with assigned systems and associated hardware; serves as primary\nresource for troubleshooting complex and unusual problems. Implements courses of\naction to address problems. Recommends significant changes to system administration\nor configuration to management before deploying the solution.\n6. Maintains close working relationships with vendors to ensure systems and devices are\nconfigured and deployed effectively and to identify and solve system-wide or solution\ndeployment problems. Works with vendors to ensure that system/device service\ncontracts are fulfilling the city\u2019s business requirements and service level agreements and\nmakes recommendations to management on significant contract or device changes.\nTroubleshoots problems, making corrective changes to existing configurations through\nconsultation with vendor. Attend user meetings with vendors as needed.\n7. Implements continuous process improvement. Engages with IT staff, department\ncustomers, and end-users to provide excellence in service delivery. Communicates with\nCity staff at all levels of the organization to improve employee awareness of key\ntechnology issues, improve end user technical skills and policy awareness.\n8. Develops, effectively recommends, and coordinates budget estimates related to\ntechnical projects; maintains budgets for learning management applications and learning\ncontent development. Coordinates and maintains contracts for services including\nrequests for proposals; specifying scopes of work; monitoring progress; compiling and\nmaintaining data; analyzing costs; preparing reports and providing recommendations as\nassigned.\n9. Maintains current knowledge of trends and developments in the information technology\nfield. Researches and evaluates the use of new applications/technology/standards and\nequipment.\nADDITIONAL WORK PERFORMED:\n1. May serve as backup to technical staff, particularly other System Administrators, to\nensure continuity of all services and support across systems and applications.\n2. Performs other related work within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles and procedures related to Knowledge Centered Services (KCS)\n\u2212 Principles and procedures related to IT Service Management (ITSM) using industry\nstandard frameworks such as the Information Technology Infrastructure Library (ITIL).\n\u2212 Comprehensive knowledge, ability and skill in utilizing Microsoft system, server,\nauthentication, and device management technologies.\n\u2212 Generalized web application use (e.g. web-connectivity, proxies, authentication models,\netc.)\n\u2212 Scripting and administration via PowerShell.\n\u2212 Strong knowledge of client technology support of client computers, mobile devices;\nperipherals, printers, wireless networking, broadband communications and virtual private\nnetworks.\n\u2212 Comprehensive and current client technology utilization including Windows-based\ncomputers, iOS-based tablet computers and smart phones, printers, wireless\ntechnologies including Virtual Private Networks (VPN).\n\u2212 Comprehensive and current Microsoft technologies including Office 365, Share Point,\nActive Directory, Azure, and Group Policy.\n\u2212 Cybersecurity principles and practices, especially as they pertain to employee training.\n\u2212 Knowledge and experience in knowledge delivery platforms.\n\u2212 Specialized systems, including but limited to audio/video capture, records management,\nand facility security systems.\n\u2212 Familiarity with e-learning tools and technologies.\n\u2212 Knowledge of the functions of City departments, standard City office operations and\ninterdepartmental working relationships.\n\u2212\nSkill in:\n\u2212 Excellent customer service and interpersonal skills for establishing and maintaining\neffective working relationships with City staff, division staff and computer vendors.\n\u2212 Demonstrated communication and presentation skills.\n\u2212 Excellent organizational and project management skills.\n\u2212 Demonstrated problem-solving abilities.\n\u2212 Excellent organization, time management, technical troubleshooting, and planning skills.\n\u2212 Excellent written communication skills for corresponding with City employees and\nvendors, and to collaborate with technical staff throughout the City.\nAbility to:\n\u2212 Collaborate effectively with diverse teams and stakeholders.\n\u2212 Understand, interpret, and apply regulatory standards and security standards to systems\nconfigurations, procedures, and documents and develop training programs.\n\u2212 Understand and adhere to City and Department policies and procedures, including work\nprocesses and labor contract provisions for the workgroup.\n\u2212 Maintain the absolute confidentiality of sensitive files, data and materials accessed,\ndiscussed, or observed while working with City staff.\n\u2212 Maintain technology skills and knowledge in a rapidly changing environment including\ncomplexity generated by increased compliance and security requirements including\nability to proactively monitor Microsoft cloud-based and on-premises enterprise\narchitecture, products, and services.\n\u2212 Interpret and manage training licensing documents, related budgets, systems usage,\nemployee compliance tracking.\n\u2212 Ability to comprehend and resolve the problems experienced by staff using software\napplication programs.\n\u2212 Ability to use diagnostic tools to troubleshoot software/hardware problems.\n\u2212 Ability to research and comprehend technical information and apply that information to\nsolving software and hardware problems.\n\u2212 Ability to work with and interpret needs for a variety of user departments.\n\u2212 Ability to work independently with minimal supervision.\n\u2212 Ability to edit/review work of others for potential content issues/concerns.\n\u2212 Work on several projects concurrently.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation\n\u2212 Physical ability to perform the essential functions of the job including:\n\u2212 frequently transport objects weighing approximately 25 pounds;\n\u2212 frequently install computer hardware and peripherals under desks and in\nconfined spaces;\n\u2212 frequently operate a computer, associated peripherals and other standard office\nequipment;\n\u2212 diagnose and resolve technical problems with computer displays and to assure\nproper operation of computers, hardware and software;\n\u2212 accurately exchange information in person and by telephone;\n\u2212 mobility to move between worksites;\n\u2212 ability to sit or stand for long periods of time.\nWORKING ENVIRONMENT:\nThe work performed is primarily at a computer workstation with occasional visit to other\nworksites. The work environment includes a varied range of noise and other distractions with\nlow everyday risks working around standard office equipment with long periods of sitting or\nstanding. Some travel to professional meetings is expected.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n- B.A. degree in computer science, information systems management, applied networking,\nmathematics or related field and:\n- Four years of experience supporting client computer software and hardware in a multi-\nsite network for a business or municipal environment required, and\n- Two years of experience providing support and administration for major applications in a\ncomplex environment required.\nOR\n- An A.A. degree in computer technology or related field and:\n- Six years of experience supporting client computing activities in a business, municipal,\nor other governmental environment, and\n- Two years of experience providing support and administration for major applications in a\ncomplex environment.\nPLUS\n- Experience in designing, developing, and delivering technical training programs is\npreferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check, local background\ncheck, and fingerprinting. Subject to re-check every five years.\n\u2212 Agreement to and signature on a Privileged Access Confidentiality Agreement is\nrequired.\n\u2212 Ability and willingness to obtain Certified Knowledge Manager (CKM), KCS v6\nFundamentals, KCS v6 Practices or department approved certification within 1 year of\nemployment is required.\nPREPARED BY: K. Scott REVIEWED BY:\nA. Lloyd Don C. Burdick\nA. Silva Information Technology Services\n6/26 Director"}
{"Department": "Human Resources", "Job Title Sort": "Healthcare Benefits Strategy and Analytics Coordinator", "Job Title": "Healthcare Benefits Strategy and Analytics Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "SharePoint List ID": "687", "Salary Grade": "E2-8", "pdf_url": "https://cob.org/wp-content/uploads/HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "pdf_file": "HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Healthcare Benefits Strategy & Analytics Coordinator UNION:ETEAM\nSG:E2-8\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4/SOCCODE:PR/13-1141\nJOB SUMMARY:\nThe Healthcare Benefits Strategy & Analytics Coordinator is responsible for analyzing the\nCity\u2019s employee healthcare benefits data, evaluating cost drivers, and developing strategic\nopportunities to manage and reduce costs while maintaining or improving quality of care.\nThis role works to identify alternative care options, improve healthcare navigation and develop\npartnerships with community-based organizations and healthcare providers to expand access to\ncost effective services and wellness resources for employees.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director. Works independently under general supervision and the\nguidance of City and departmental policies and procedures, union contract provisions, and other\napplicable governmental regulations. Consults and works collaboratively with Human Resources\ncolleagues and City leadership.\nESSENTIAL FUNCTIONS OF THE JOB:\nBenefits Analysis and Cost Management\n1. Analyzes health care and pharmacy utilization/engagement metrics, claims data, and\ncost trends to identify key drivers of expenses.\n2. Evaluates existing health plans and recommends cost containment strategies without\ncompromising quality.\n3. Prepares detailed reports, forecasts and presentations for leadership and stakeholders.\n4. Monitors vendor performance including insurance carriers, third party\nadministrators, pharmacy benefit managers and wellness providers.\n5. Supports contract negotiations with benefits providers through data-driven insights.\nProgram Development and Strategy\n6. Designs and implements initiatives aimed at reducing/containing health care costs such as\nwellness programs, preventative care incentives and telehealth utilization.\n7. Assesses effectiveness of current programs and recommends improvements.\n8. Identifies opportunities to expand access to cost effective healthcare options and reduce\nreliance on high-cost providers.\n9. Ensures compliance with applicable federal, state, and local regulations.\nCoordination\n10. Identifies and establishes partnerships to support strategies to reduce healthcare costs,\nincluding with local healthcare providers, third-party administrators, nonprofits, community-\nbased organizations and other similar entities.\n11. Coordinates access to community-based services such as mental health support, chronic\ndisease management, and preventative care programs.\n12. Promotes alternative options that reduce reliance on high-cost services, such as the\nutilization of urgent care instead of emergency room usage.\n13. Serves as a liaison between employees, providers, and community resources.\nEmployee Engagement and Education\n14. Educates employees about benefits, cost saving options, and available community\nresources.\n15. Conducts workshops, seminars, and outreach campaigns to encourage informed healthcare\ndecisions.\n16. Provides guidance to employees on navigating health care options including promoting use\nof high-value services.\nData and Reporting\n17. Analyzes data and develops reports. Tracks key performance indicators related to\nhealthcare costs and outcomes.\n18. Tracks and evaluate the effectiveness of cost-containment initiatives.\n19. Ensures data integrity and confidentiality.\n20. Tracks ROI of cost containment resulting from initiatives.\n21. Develops models of the potential financial impact of proposed strategies.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Healthcare systems, insurance structures, and cost drivers.\n\u2212 The roles of third-party administrators, pharmacy benefits managers, benefits consultants\nand other key roles in self-insured plan administration.\n\u2212 General knowledge of community health resources and population health strategies.\n\u2212 Health plan design, benefit structures, pharmacy benefit management and cost-containment\nstrategies.\n\u2212 Federal, state and local laws, regulations and compliance requirements governing benefits\nprograms, including HIPAA, ACA, COBRA and related regulations.\n\u2212 Program evaluation methodologies and performance measurement techniques.\n\u2212 Community health resources, preventative care programs, behavioral health services and\nhealthcare navigation resources.\n\u2212 Research methods and statistical techniques used in program assessment and strategic\nplanning.\nSkill in:\n\u2212 Strong analytical and problem-solving skills with the ability to interpret complex data.\n\u2212 Excellent communication and engagement skills.\n\u2212 Developing cost projections and business cases to support decision-making.\n\u2212 Preparing clear, concise and comprehensive reports, presentations and recommendations\nfor leadership.\n\u2212 Conducting outreach, educational workshops and employee engagement activities.\nAbility to:\n\u2212 Manage multiple projects and work collaboratively.\n\u2212 Develop and maintain productive working relationships with employees, vendors, healthcare\nproviders and community organizations.\n\u2212 Educate employees on available resources and cost-effective healthcare options.\n\u2212 Conduct independent research, analyze findings and formulate sound recommendations.\n\u2212 Exercise sound judgment, initiative, discretion and strategic thinking in addressing complex\nissues.\n\u2212 Monitor program outcomes, measure performance and make data-driven recommendations\nfor continuous improvement.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Operate a computer and other office equipment such as a keyboard, mouse, phone\nand fax machine;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport items weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is primarily performed in a standard office setting subject to frequent interruptions and\nincludes remaining stationery for extended periods of time. The work requires occasional off-site\nmeetings. There will be occasional overnight travel to conferences and training sessions. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public health, health administration, business administration or related\nfield.\n\u2212 Four years of work experience in healthcare analytics and employee benefits management.\n\u2212 Demonstrated work experience in analysis of healthcare claims data and benefits design.\n\u2212 Experience with municipal or public sector benefits administration preferred.\n\u2212 Background in population health or wellness program design preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\nposition will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\n\u2212 Ability to work a flexible schedule with occasional evening or weekend work to attend\nmeetings.\n\u2212 Work is performed primarily in-person. This position may be eligible for a hybrid work\narrangement of up to two days per week after satisfying an initial training and orientation\nperiod.\nPREPARED BY: D. Danner REVIEWED BY:\nA. Sullivan Deborah Danner\n6/2026 Human Resources Director"}
{"Department": "Human Resources", "Job Title Sort": "Healthcare Benefits Strategy & Analytics Coordinator", "Job Title": "Healthcare Benefits Strategy & Analytics Coordinator", "Classification": "N/A", "Bargaining Unit": "E-Plan", "Published File Name": "HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "SharePoint List ID": "688", "Salary Grade": "E2-8", "pdf_url": "https://cob.org/wp-content/uploads/HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "pdf_file": "HRHealthcareBenefitsStrategyandAnalyticsCoord.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Healthcare Benefits Strategy & Analytics Coordinator UNION:ETEAM\nSG:E2-8\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nEEO4/SOCCODE:PR/13-1141\nJOB SUMMARY:\nThe Healthcare Benefits Strategy & Analytics Coordinator is responsible for analyzing the\nCity\u2019s employee healthcare benefits data, evaluating cost drivers, and developing strategic\nopportunities to manage and reduce costs while maintaining or improving quality of care.\nThis role works to identify alternative care options, improve healthcare navigation and develop\npartnerships with community-based organizations and healthcare providers to expand access to\ncost effective services and wellness resources for employees.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Director. Works independently under general supervision and the\nguidance of City and departmental policies and procedures, union contract provisions, and other\napplicable governmental regulations. Consults and works collaboratively with Human Resources\ncolleagues and City leadership.\nESSENTIAL FUNCTIONS OF THE JOB:\nBenefits Analysis and Cost Management\n1. Analyzes health care and pharmacy utilization/engagement metrics, claims data, and\ncost trends to identify key drivers of expenses.\n2. Evaluates existing health plans and recommends cost containment strategies without\ncompromising quality.\n3. Prepares detailed reports, forecasts and presentations for leadership and stakeholders.\n4. Monitors vendor performance including insurance carriers, third party\nadministrators, pharmacy benefit managers and wellness providers.\n5. Supports contract negotiations with benefits providers through data-driven insights.\nProgram Development and Strategy\n6. Designs and implements initiatives aimed at reducing/containing health care costs such as\nwellness programs, preventative care incentives and telehealth utilization.\n7. Assesses effectiveness of current programs and recommends improvements.\n8. Identifies opportunities to expand access to cost effective healthcare options and reduce\nreliance on high-cost providers.\n9. Ensures compliance with applicable federal, state, and local regulations.\nCoordination\n10. Identifies and establishes partnerships to support strategies to reduce healthcare costs,\nincluding with local healthcare providers, third-party administrators, nonprofits, community-\nbased organizations and other similar entities.\n11. Coordinates access to community-based services such as mental health support, chronic\ndisease management, and preventative care programs.\n12. Promotes alternative options that reduce reliance on high-cost services, such as the\nutilization of urgent care instead of emergency room usage.\n13. Serves as a liaison between employees, providers, and community resources.\nEmployee Engagement and Education\n14. Educates employees about benefits, cost saving options, and available community\nresources.\n15. Conducts workshops, seminars, and outreach campaigns to encourage informed healthcare\ndecisions.\n16. Provides guidance to employees on navigating health care options including promoting use\nof high-value services.\nData and Reporting\n17. Analyzes data and develops reports. Tracks key performance indicators related to\nhealthcare costs and outcomes.\n18. Tracks and evaluate the effectiveness of cost-containment initiatives.\n19. Ensures data integrity and confidentiality.\n20. Tracks ROI of cost containment resulting from initiatives.\n21. Develops models of the potential financial impact of proposed strategies.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties of a similar nature or level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Healthcare systems, insurance structures, and cost drivers.\n\u2212 The roles of third-party administrators, pharmacy benefits managers, benefits consultants\nand other key roles in self-insured plan administration.\n\u2212 General knowledge of community health resources and population health strategies.\n\u2212 Health plan design, benefit structures, pharmacy benefit management and cost-containment\nstrategies.\n\u2212 Federal, state and local laws, regulations and compliance requirements governing benefits\nprograms, including HIPAA, ACA, COBRA and related regulations.\n\u2212 Program evaluation methodologies and performance measurement techniques.\n\u2212 Community health resources, preventative care programs, behavioral health services and\nhealthcare navigation resources.\n\u2212 Research methods and statistical techniques used in program assessment and strategic\nplanning.\nSkill in:\n\u2212 Strong analytical and problem-solving skills with the ability to interpret complex data.\n\u2212 Excellent communication and engagement skills.\n\u2212 Developing cost projections and business cases to support decision-making.\n\u2212 Preparing clear, concise and comprehensive reports, presentations and recommendations\nfor leadership.\n\u2212 Conducting outreach, educational workshops and employee engagement activities.\nAbility to:\n\u2212 Manage multiple projects and work collaboratively.\n\u2212 Develop and maintain productive working relationships with employees, vendors, healthcare\nproviders and community organizations.\n\u2212 Educate employees on available resources and cost-effective healthcare options.\n\u2212 Conduct independent research, analyze findings and formulate sound recommendations.\n\u2212 Exercise sound judgment, initiative, discretion and strategic thinking in addressing complex\nissues.\n\u2212 Monitor program outcomes, measure performance and make data-driven recommendations\nfor continuous improvement.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform essential functions of the job including:\n\u2212 Operate a computer and other office equipment such as a keyboard, mouse, phone\nand fax machine;\n\u2212 Remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Move between work sites;\n\u2212 Occasionally transport items weighing up to 25 lbs.\nWORKING ENVIRONMENT:\nWork is primarily performed in a standard office setting subject to frequent interruptions and\nincludes remaining stationery for extended periods of time. The work requires occasional off-site\nmeetings. There will be occasional overnight travel to conferences and training sessions. This is a\nsedentary position with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in public health, health administration, business administration or related\nfield.\n\u2212 Four years of work experience in healthcare analytics and employee benefits management.\n\u2212 Demonstrated work experience in analysis of healthcare claims data and benefits design.\n\u2212 Experience with municipal or public sector benefits administration preferred.\n\u2212 Background in population health or wellness program design preferred.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and abilities to successfully perform the essential functions of the\nposition will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent on passing a criminal background check.\n\u2212 Ability to work a flexible schedule with occasional evening or weekend work to attend\nmeetings.\n\u2212 Work is performed primarily in-person. This position may be eligible for a hybrid work\narrangement of up to two days per week after satisfying an initial training and orientation\nperiod.\nPREPARED BY: D. Danner REVIEWED BY:\nA. Sullivan Deborah Danner\n6/2026 Human Resources Director"}
{"Department": "Public Works", "Job Title Sort": "Public Works Accounting Specialist", "Job Title": "Public Works Accounting Specialist", "Classification": "Contract Accounting Specialist", "Bargaining Unit": "Union:1937", "Published File Name": "PWAccountingSpecialist.jd.pdf", "SharePoint List ID": "677", "Salary Grade": "111", "pdf_url": "https://cob.org/wp-content/uploads/PWAccountingSpecialist.jd.pdf", "pdf_file": "PWAccountingSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Public Works Accounting Specialist UNION:1937\nSG:111\nCLASS TITLE: Contract Accounting Specialist CS:E/P\nFLSA:Y\nDEPARTMENT: Public Works EEO4/SOCCODE:AS/43-3031\nJOB SUMMARY:\nPerforms various accounting duties within the Public Works Department across multiple complex funds\nand programs, including multi-fund budgeting, contract administration, and grant compliance. Performs\nstatistical calculations, financial and cash flow analysis and projections to support management\ndecisions. Prepares monthly, quarterly and annual financial reports for external agencies, department\nmanagement and the Finance Department as required. Develops methods to analyze financial data\nand prepares reports as needed by department management. Works closely with Public Works\nmanagement and The Finance Department.\nSUPERVISORY RELATIONSHIP:\nReports to the Public Works Financial Services Manager. May receive oversight and technical direction\nfrom a Public Works Project Accounting Coordinator. Works independently under the guidance of\napplicable federal and state laws, City regulations and contractual agreements. Maintains a working\nrelationship with the Public Works management and The Finance Department.\nESSENTIAL FUNCTIONS:\n1. Develops and reconciles financial data for a large multi-funded department or division budget.\nWorks with department or division management staff to prepare the annual budget. Estimates year-\nend cash and identifies multi-year projects or program for inclusion into the budget re-appropriation\nprocess for assigned program areas to include, but not limited to, capital project accounting, internal\nservice program accounting, and cost-recovery allocation rate setting for internal services charged\nCitywide.\n2. Prepares, maintains and verifies capital data for inclusion in the annual financial reports to the State\nAuditor. In coordination with the Finance Department, maintains, reconciles and audits the\ndepartment\u2019s asset tracking system, and provides data reports for annual financial reporting.\n3. Reviews and analyzes accounting data to identify qualifying expenses for grant, tax credit programs\nand project loans. Prepares and submits reimbursement for these expenses. Provides grant\naccountability data to the Finance Department\u2019s grant accountant for assigned grants. Developing\nknowledge of outside funding sources such as grants, tax credit programs, and certain project loan\nprograms.\n4. Prepares periodic financial reports and journal entries required for internal charges for services\nbetween funds. Ensures that internal service business units receive proper payment for ongoing\nservices and that funds are reimbursed for ad hoc work performed for other fund groups. May\ncorrect funding allocations on capital projects or other areas to ensure appropriate use of funds.\nPublic Works Accounting Specialist Page 2\n5. Works with managers to ensure unspent project, asset purchase, and goods backorder budget\namounts are reappropriated appropriately.\n6. Monitors and analyzes use of asset and work management systems to ensure accuracy of financial\ndata, asset records, and integration of data with financial systems. Designs reports to support\nallocation rate development and management decisions. Work with supervisors to ensure accuracy\nin data entry.\n7. Monitors and processes payments for complex transactions involving multiple funding sources,\nincluding major asset purchases, contracted public work projects and citywide services. Ensures\ncompliance with contracts and applicable laws. Performs data entry, amends and closes out\ncontracts and purchase orders appropriately.\n8. May initiate claims for damages to City property. May work with the City\u2019s attorneys to bill for and\nsettle claims for damage to City property, work with the prosecutor\u2019s office on restitution orders, or\nwork with responsible party\u2019s insurance in obtaining payment for or settlement of claims.\n9. Coordinates and participates in the preparation and monitoring of citywide contracts for public work\nor services, ensuring compliance with Federal and State requirements, City policies and procedures\nand contractual agreements. Provides financial information for change orders and renewals, closes\nout contracts and releases retainage payments. May enter payments on behalf of and coded\ndirectly to other city departments for contracted services and facility costs.\n10. Ensures adequate audit trail by use of State Budgeting, Accounting and Reporting System (BARS).\n11. Researches and stays current with applicable laws and regulations.\nADDITIONAL WORK PERFORMED\n1. Performs clerical duties such as typing, word processing and editing, filing, copying, drafting\nforms and data entry/retrieval.\n2. Provides guidance to staff on appropriate fund usage in accordance with federal, state and local\nlaws.\n3. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Generally accepted accounting principles (GAAP) and the Washington State Budgeting,\nAccounting and Reporting System (BARS).\n\u2212 Double entry bookkeeping and cost accounting principles.\n\u2212 Strong knowledge of department operations and procedures\n\u2212 Pertinent City policies and federal, State and local regulations including public work contracting\nrules\n\u2212 Computer accounting systems, general office operations systems and equipment including\nspreadsheet, database and word processing programs, internet browsers and applications, and\nphotocopiers and scanners.\nSkill in:\n\u2212 Strong skills using computerized accounting systems and spreadsheet or database programs.\n\u2212 Using and learning a variety of internet-based applications.\nPublic Works Accounting Specialist Page 3\n\u2212 Oral and written communication skills.\n\u2212 Interpreting varying and complex documents.\n\u2212 Critical thinking and problem solving.\nAbility to:\n\u2212 Apply bookkeeping and fundamental accounting principles to the development and maintenance\nof account records and reports.\n\u2212 Complete accounting data-entry with consistency, accuracy and appropriate backup; complete\narithmetic computations accurately.\n\u2212 Compile accounting data and prepare reports and summaries.\n\u2212 Regularly learn and apply new procedures for similar tasks as needed with changing project,\nregulatory or contract requirements.\n\u2212 Analyze and interpret financial data and develop recommendations to improve routines and\nprocedures.\n\u2212 Organize and prioritize workload for completion in a timely manner and work independently or\nas a member of a team depending on project needs.\n\u2212 Communicate effectively and tactfully with City staff at all levels, vendors and other government\nagencies.\n\u2212 Independently research and evaluate a variety of sources of information.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform required duties of the position including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequent keyboarding, gripping and clicking mouse;\n\u2212 Frequently communicate verbally;\n\u2212 Occasionally transport objects up to twenty-five (25) pounds.\nWORKING ENVIRONMENT:\nWork is performed at a computer workstation in an open concept office environment. Work involves\nsitting and working in front of a computer terminal for extended periods of time. Working conditions\ninclude noise, frequent interruptions, and other distractions, with very low everyday risks working\naround and operating standard office equipment.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Associates degree or two years of college or vocational coursework in accounting or related\nfield required. Two years of relevant bookkeeping and/or accounting support experience may\nsubstitute for an Associate\u2019s degree.\n\u2212 Three years of progressively responsible bookkeeping and/or accounting support experience\nutilizing computerized accounting systems and spreadsheets required.\n\u2212 Experience in Fleet, Facilities or other internal service accounting OR construction project\naccounting OR government contracting or grant administration preferred.\n\u2212 Accounting support experience in a municipal or public sector environment preferred.\n\u2212 Experience utilizing Budget Accounting and Reporting System (BARS) preferred.\nNECESSARY SPECIAL REQUIREMENT:\nPublic Works Accounting Specialist Page 4\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: K. Buckingham REVIEWED BY: _______________________\nA.Silva Michael Olinger.\nPublic Works Deputy Director"}
{"Department": "Parks and Recreation", "Job Title Sort": "Park Specialist \u2013 Trails", "Job Title": "Park Specialist \u2013 Trails", "Classification": "Park Specialist \u2013 Grounds", "Bargaining Unit": "Union:1937", "Published File Name": "PASpecialistTrails.jd.pdf", "SharePoint List ID": "209", "Salary Grade": "112", "pdf_url": "https://cob.org/wp-content/uploads/PASpecialistTrails.jd.pdf", "pdf_file": "PASpecialistTrails.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Park Specialist - Trails UNION:1937\nSG:112\nCLASS TITLE Park Specialist - Grounds CS:E/P\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SC/37-3011\nOperations Division\nJOB SUMMARY:\nPlans, schedules, establishes performance standards, monitors and implements all work activities in\nthe Trails program which includes trails and greenways, open space natural areas and wetland\nmitigation. This includes maintaining inventory of all Trails program areas and their needs, providing\ntechnical direction and training to staff, providing input on budgetary requirements, recommending\nnew construction and renovation, and developing and implementing an integrated pest management\nprogram for area of responsibility. Responsible for the selection, care, operation and replacement of\nall equipment for the program area. Oversees all staff assigned to program area and provides input\non performance evaluations. Participates in the hiring of seasonal employees, subject to supervisor\napproval. Tracks and orders materials, equipment and supplies for program area, including price\nand product evaluation as well as bid packet creation and evaluation.\nSUPERVISORY RELATIONSHIPS:\nReports to Parks Field Supervisor- Trails. Work is performed under general supervision and the\nguidance of City and Departmental policy and procedure and applicable federal, state and local\nstatutes and regulations. Serves as lead worker to Park Technicians, Park Workers, and seasonal\nemployees as well as volunteers and any other available resources. Coordinates activities with other\nPark Specialists.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops and implements work programs and schedules for all aspects of the Trails program\nwhich includes restoration and repair of trails and greenways, maintenance of open space\nnatural areas, wetland mitigation, drainage systems, bridges and boardwalks.\n2. Serves as lead worker to lower classified staff in the Trails program area; provides training,\ntechnical guidance and day-to-day direction. Participates in hiring of all seasonal staff, subject\nto supervisor approval. Makes recommendations regarding hiring of permanent staff and\ndisciplinary action of all employees in program area. Provides information regarding\nemployee performance to supervisor.\n3. Inspects, documents, and updates all Trails inventory areas and maintenance requirements.\nMonitors for hazards and encroachments. Works continually to update boundary marking\nand mapping of the inventory. Works with other City departments and work groups.\n4. Oversees all equipment within the Trails program area including maintenance coordination,\ninventory and repair history, and replacement.\n5. Designs, plans, and determines scope of work, materials, time and cost projections and\nimplements renovation and construction projects for the Trails program area.\nPark Specialist \u2013 Trails Page 2\n6. Assists in the development of the Trails program area budget including maintenance and\nproject costing and tracking; costing and purchase of equipment; and materials and supplies\nincluding bid package formation, submittal and review.\n7. Responds to citizen concerns. Investigates Trails program area complaints and concerns.\n8. Acts as the technical resource for expertise in the trails field. Provides technical information\nto assist the Parks Department other agencies and community interests to aid in decision\nabout best management practices and specification for work within the Trails program area.\n9. Plans and implements an Integrated Pest Management Program using a system of\nguidelines for best management practices.\n10. Performs the work of the class below as needed or assigned.\nADDITIONAL WORK PERFORMED:\n1. Performs other related duties within the scope of this classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n- A working knowledge of urban forestry practices including woody and herbaceous native\nplants and their characteristics and maintenance requirements.\n- A considerable knowledge of trail and trail feature construction techniques and materials.\n- Natural and managed drainage systems.\n- A working knowledge of integrated pest management concepts and strategies for best\nmanagement practices.\n- A working knowledge of drainage systems: repair, design, installation and operation.\n- A working knowledge of managed and natural ecosystems.\n- A working knowledge of horticultural practices\n- A working knowledge of wetland mitigation methods\n- Knowledge of resource management systems.\n- Knowledge of computer operation including word processing and data handling programs.\n- Knowledge and skill in the operation of a wide range of tractors and other specialized\nequipment used in this type of work.\nSkill in:\n- Skill in planning and assigning the work activity of assigned crews involved in Trails program\nactivities.\n- Willingness to pursue ongoing training to improve knowledge and skills and keep current\nwithin the field.\n- Leadership skills including problem solving, strong interpersonal skills, organizational skills,\nadaptability/flexibility and time management.\n- Excellent oral communications skills, good judgement, assertiveness, courtesy and tact\nnecessary to work effectively with diverse groups of people including the general public,\nother City employees and personnel from local agencies.\nAbility to:\n- Approach, diffuse and resolve confrontational situations.\n- Understand and follow Parks and City policies.\nPark Specialist \u2013 Trails Page 3\n- Ability and willingness to follow directions and to perform assigned work independently with\nminimal supervision.\n- Ability to read, understand and work from plans and drawings.\n- Willingness to adhere to provisions of the team agreements for the Park Operations\nDivision.\n- Maintain consistent and punctual attendance.\n- Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n- Physically perform the essential functions of the positions, including:\n\u2212 Occasionally operate a computer and other office machinery such as a keyboard,\nmouse and phone;\n\u2212 Frequently communicate accurate information and ideas with others;\n\u2212 Frequently operate hand tools and power equipment safely;\n\u2212 Frequently move throughout City facilities and worksite locations;\n\u2212 Hear and see sufficiently to respond quickly in a noisy, fast-paced environment while\nmeeting mandated safety standards;\n\u2212 Stand, stoop, bend, dig, reach, kneel, squat, ascend and descend terrain and\nequipment;\n\u2212 Frequently operate mechanical and electrical equipment of varying lengths and\nwidth, including small hand tools;\n\u2212 Frequently lift and move objects weighing up to 50 lbs., and occasionally transport\nobjects weighing up to 100 lbs.\nWORKING ENVIRONMENT:\nWork is performed primarily outdoors in developed and undeveloped areas with frequent exposure\nto outdoor weather conditions. Work is occasionally performed in an office setting at a desk or\ncomputer workstation. Frequent exposure to difficult terrain and loud noises. Some hazardous\nconditions exist when handling and applying herbicides or pesticides. Moderate risk is involved\nwhile working with mechanical tools and equipment and site conditions.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Three years\u2019 experience in grounds care, forestry, vegetation control, trail maintenance or\ntrail construction.\n\u2212 One year of vocational school or related coursework in horticulture/grounds/turf care may\nsubstitute for one year of required experience.\n\u2212 Knowledge of all facets of park trails and grounds care for the local ecology.\n\u2212 One year lead worker experience preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n- Employment contingent upon passing criminal convictions check and child and adult abuse\nrecords check.\n- Valid Washington State driver\u2019s license by the time of hire and good driving record. A three-\nyear driving abstract must be submitted prior to hire.\n- Ability to secure a Commercial Driver\u2019s License within six months of hire and to maintain a\nvalid CDL during length of employment. Must pass CDL-related drug and alcohol testing\nthroughout term of employment.\n- Ability to secure and maintain a Washington State Pesticide License within 12 months.\nPark Specialist \u2013 Trails Page 4\n- Ability to secure and maintain a valid First Aid and CPR certification within six months of\nhire.\n- Must secure and maintain a Flagging/Traffic Control Certification within 12 months of hire.\nPREPARED BY: J. Luce REVIEWED BY:\nHolt Consulting Nicole Oliver\n7/00 Parks and Recreation Director\nREVISED BY: L. Hill\nS. Nordeen\n2/02\nS. Janiszewski\nR. Delker\n12/18\nS. Janiszewski\nA.Silva\n6/26"}
{"Department": "Parks and Recreation", "Job Title Sort": "Maintenance Aide III \u2013 Park Stewardship", "Job Title": "Maintenance Aide III \u2013 Park Stewardship", "Classification": "Maintenance Aide III", "Bargaining Unit": "Union:1937", "Published File Name": "PAMA3Stewardship.pdf", "SharePoint List ID": "691", "Salary Grade": "104", "pdf_url": "https://cob.org/wp-content/uploads/PAMA3Stewardship.pdf", "pdf_file": "PAMA3Stewardship.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Maintenance Aide III \u2013 Park Stewardship UNION:1937\nSG:104\nCLASS TITLE: Maintenance Aide III CS:N\nFLSA:Y\nDEPARTMENT: Parks and Recreation EEO4/SOCCODE:SM/37-3011\nSEASONAL\nJOB SUMMARY:\nThis position is responsible for performing daily work activities and physical labor associated with\nthe Park Stewardship program area. Assists in the restoration and maintenance of parks and open\nspaces in the Bellingham Park system. Work activities include ecological restoration fieldwork,\ninvasive species removal, native plant installation, fencing, monitoring work areas, inspections, and\ngrounds maintenance activities at parks, natural areas, and other City property. Provides general\ninformation and answers questions within scope of responsibility from volunteers and members of\nthe public. Accurately records and reports on work performed. May work independently or with a\nteam.\nSUPERVISORY RELATIONSHIP:\nReports to Park Stewardship Field Supervisor. Work is performed under general supervision.\nServes as lead to lower classified staff and volunteers as assigned.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Serves as lead when working with lower classified staff. Ensures safe and efficient\nperformance of daily work; provides basic on-site instruction and direction. Refers technical\nquestions to Park Technician, Park Specialist or Supervisor as appropriate. Refers\npersonnel issues to Supervisor.\n2. Performs or assists in the performance of maintenance and restoration of parks, open\nspaces, rights-of-way, wetland mitigation sites, native plant nursery, and other City property.\n3. Leads volunteers in restoration projects such as invasive vegetation removal, native\nplanting, mulching, watering, and other related grounds maintenance tasks as assigned.\n4. Maintains park areas by picking up litter, cutting back brush, weeding, pruning, blowing, and\nreporting issues and safety concerns as necessary.\n5. Performs manual labor such as digging, shoveling, raking, lifting, and pushing a\nwheelbarrow.\n6. Operates or assists in the operation of a variety of automotive equipment such as pickup\ntrucks with trailer attachments, small tractors, and dump trucks (with manufacturer\u2019s weight\nrating of less than 26,001 lbs.).\nMaintenance Aide III \u2013 Park Stewardship Page 2\n7. Operates a variety of shop and portable hand and power tools, such as shovels, rakes,\npruners, loppers, hedgers, brush cutters, blowers, mowers, string trimmers, chainsaws, air\ncompressors, pneumatic attachments, drills and drivers. repairs hand and power tools as\nnecessary. Maintains tools by cleaning and ensuring proper storage. Reports tool needs and\nconcerns to supervisor.\n8. Accurately records and reports on work performed. Utilizes computerized maintenance\nmanagement system to record hours and tasks completed. Performs data entry and updates\nrecords related to volunteer restoration activities.\n9. Answers inquiries and advises the public of park rules, regulations and policies within scope\nof authority. Provides information and instruction to volunteers during volunteer work parties.\nADDITIONAL WORK PERFORMED:\n1. Performs other duties within the scope of the classification.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Use of hand and power tools.\n\u2212 Turf, tree and shrub care.\nSkill in:\n\u2212 Excellent interpersonal skills for interaction with City staff, department staff, volunteers,\nstudents, and the public.\n\u2212 Good judgement and problem-solving skills to address changing conditions and novel\nsituations.\n\u2212 Basic computer skills to learn and utilize computer software and technology as required to\nperform various tasks.\nAbility to:\n\u2212 Work independently without constant supervision.\n\u2212 Provide training and lead the work of others.\n\u2212 Work outside in all types of weather.\n\u2212 Follow established safety rules and operate equipment in a safe manner.\n\u2212 Match the appropriate tool to the task and be aware of the basic cause and effect\nrelationship in the operation of machinery.\n\u2212 Work effectively with diverse groups of people including the general public and personnel\nfrom other agencies, including de-escalation skills.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Ability and willingness to follow both oral and written directions.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Manual dexterity sufficient to operate hand and power equipment safely and\nefficiently;\n\u2212 Perform tasks requiring repetitive hand and arm movements;\n\u2212 Stooping, bending, kneeling, climbing, and lifting;\n\u2212 Communicate accurate information and ideas with others;\nMaintenance Aide III \u2013 Park Stewardship Page 3\n\u2212 Operate mechanical equipment for extended periods of time in inclement weather\nand on uneven terrain;\n\u2212 Frequently transport objects weighing up to fifty (50) lbs. Materials in excess of this\nweight are moved with assistance.\nWORKING ENVIRONMENT:\nWork is performed outdoors in all weather conditions. This is a public-facing position that may\nencounter confrontational situations. Occasionally works indoors at a desk or computer terminal.\nMay be required to use appropriate safety equipment. The work involves a moderate risk work\nenvironment, which requires employees to follow established safety procedures in operating\nequipment and performing repetitive activities.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Successful paid work experience in grounds and facilities maintenance or manual\nconstruction labor using manual and power tools and motorized equipment required.\n\u2212 Demonstrated experience in ecological restoration, horticulture, natural resources,\nenvironmental studies, or related field.\n\u2212 Experience in a lead position preferred.\n\u2212 Experience leading volunteers and/or students preferred.\nNECESSARY SPECIAL REQUIREMENTS:\n\u2212 Employment contingent upon passing a criminal convictions check and child and vulnerable\nadult abuse records check.\n\u2212 Ability and willingness to work a flexible schedule, including evenings, weekends and\nholidays, as assigned.\n\u2212 Must possess or obtain First Aid, CPR/AED certification within one month of hire and\nmaintain throughout employment.\n\u2212 Valid Washington State driver\u2019s license and good driving record. Candidates must submit a\nthree-year driving abstract prior to hire.\n\u2212 18 or more years of age.\nPREPARED BY: F. Fradenburgh REVIEWED BY_________________________\nS. Janiszewski Nicole Oliver, Director\nE. Weinberg Parks and Recreation\n8/26"}
{"Department": "Human Resources", "Job Title Sort": "Human Resources Information Systems (HRIS) Specialist", "Job Title": "Human Resources Information Systems (HRIS) Specialist", "Classification": "", "Bargaining Unit": "E-Plan", "Published File Name": "HRHRISSpecialist.jd.pdf", "SharePoint List ID": "693", "Salary Grade": "E2-5", "pdf_url": "https://cob.org/wp-content/uploads/HRHRISSpecialist.jd.pdf", "pdf_file": "HRHRISSpecialist.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Human Resources Information Systems Specialist E-TEAM\nSG:E2-5\nDEPARTMENT: Human Resources CS:N\nFLSA:N\nSOC/EEO4CODE:13-1071/PR\nJOB SUMMARY:\nProvides support for the City\u2019s Human Capital Management (HCM) system under the guidance of\nsenior staff. Assists with the implementation, administration, maintenance, and support of the HCM and\nrelated applications. Works collaboratively with Human Resources, Payroll, Benefits, Information\nTechnology, and City staff to support HR business processes, maintain system data integrity, prepare\nreports, troubleshoot system issues, and assist with system improvements and upgrades.\nProvides technical assistance to system users, participates in system testing and implementation\nactivities, develops documentation, and assists with training. Supports ongoing HCM operations by\nmaintaining system data, monitoring security access, and performing routine system administration\nactivities.\nSUPERVISORY RELATIONSHIP:\nReports to the Human Resources Deputy Director. Works independently under general supervision and\nthe guidance of applicable federal, State and local statutes, regulations, policies, procedures and\ncontractual agreements. May receive technical guidance from senior Human Resources staff in support\nof HRIS projects.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Participates in the day-to-day administration and maintenance of the HCM and related\napplications. Provides user and business process support, researches system issues, and\ncoordinates resolution with senior staff, IT, Application Management Services (ACM) and\nsoftware vendors as appropriate.\n2. Assists with system upgrades, enhancements, testing, and implementation activities by\ndocumenting requirements, performing testing, validating results, and reporting issues.\n3. Reviews, evaluates and maintains HRIS data, such as job, position, assignment, organizational,\nand wage information to support accurate personnel and payroll processing.\n4. Documents HRIS procedures, workflows, and user guides. Identifies opportunities to improve\nbusiness processes and system efficiency and provides recommendations to senior staff.\n5. Provides technical assistance and training to HCM users on system functionality, processes,\nand reporting tools. Develops training materials and user documentation.\n6. Works collaboratively with Human Resources, Payroll, Benefits, Finance, Information\nTechnology, and other City staff to support HCM operations and resolve system and data\nissues.\nHuman Resources Information Systems Analyst Page 2\n7. Gathers information for system enhancements, software evaluations, and implementation\nprojects. Participates in vendor meetings and provides input regarding system functionality and\nbusiness needs.\n8. Performs audits of HRIS data to support data integrity, consistency, and compliance with\napplicable policies and procedures.\n9. Supports the management of access to Human Resources data in accordance with established\nsecurity processes and procedures. Assists with processing access requests, maintaining\naccess records and non-disclosure agreements and coordinating with IT staff to establish and\nupdate user access.\nADDITIONAL WORK PERFORMED:\n1. Participates in special projects involving system evaluation, system enhancements, data\nanalysis, process improvements and system documentation.\n2. Performs other related duties of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Principles, practices and current trends in HRIS and public HR administration including\nmethodology employed in testing, recruitment, selection, interviewing, placement, classification,\njob analysis, performance management, salary administration, benefits, labor relations,\nemployee training and organizational development, with a focus on applying key technologies to\nproduct and service development, delivery and support.\n\u2212 Working knowledge of federal and State employment and labor law, Civil Service Rules, and\nCity human resources policies and procedures and the ability to interpret for others complex\nguidelines, codes, labor contracts, regulations, policies and procedures.\n\u2212 Reporting tools, data analysis techniques and spreadsheet applications.\n\u2212 Application system projects, system maintenance, and support.\n\u2212 Data management principles and practices, including data integrity and confidentiality.\nSkill in:\n\u2212 Strong verbal and written communications skills when working with groups and individuals.\n\u2212 Maintaining and updating HRIS data accurately and efficiently.\n\u2212 Researching, troubleshooting and resolving system and data issues.\n\u2212 Demonstrated skill in using spreadsheets, word processing, and database management\nsoftware.\n\u2212 Writing reports utilizing reporting tools such as Crystal Reports or similar reporting tools.\n\u2212 Preparing reports, analyzing and identifying discrepancies.\n\u2212 Organizing work, managing multiple priorities and meeting deadlines.\nAbility to:\n\u2212 Communicate technical information effectively to users with varying levels of technical\nknowledge.\n\u2212 Interpret and apply policies, procedures and applicable regulations.\n\u2212 Apply HRIS functionality and related business processes.\n\u2212 Analyze information, identify issues and recommend practical solutions.\n\u2212 Maintain confidentiality and exercise sound judgment when handling sensitive information.\nHuman Resources Information Systems Analyst Page 3\n\u2212 Work independently on assigned responsibilities while recognizing when to seek guidance.\n\u2212 Establish and maintain effective working relationships with City staff, vendors and stakeholders.\n\u2212 Adapt to changing technology, business processes and organizational priorities.\n\u2212 Prepare accurate records, reports and correspondence.\n\u2212 Participate effectively in cross-functional teams and support system implementation and process\nimprovement efforts.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service Orientation,\nResults Orientation, and Teamwork and Cooperation.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and other office machinery such as a keyboard, mouse,\nphone, and fax machine;\n\u2212 Frequently remain stationary for long periods of time;\n\u2212 Frequently communicate accurate information and ideas with others.\nWORKING ENVIRONMENT:\nWork is performed primarily in an office setting with extensive time spent at a computer workstation\neither sitting or standing. Works in an environment with frequent interruptions. This is a sedentary\nposition with minimal physical exertion requirements.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor\u2019s degree in computer science, human resources, public or business administration or\nrelated field. PHR or SHRM-CP certification may substitute for two years of education.\n\u2212 Two years of experience in HCM/HRMS/HRIS administration. Experience with Workday\npreferred.\n\u2212 One year of experience in Human Resources working with a full range of HR programs and\nservices such as payroll; classification and compensation; recruitment and selection; benefits;\nperformance management and labor relations.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant with\nthe skills, knowledge, and ability to successfully perform the essential functions of the job will be\nconsidered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Employment contingent upon passing a criminal background check.\nPREPARED BY: A. Sullivan REVIEWED BY:\nE. Weinberg Deborah Danner\n8/26 Human Resources Director"}
{"Department": "Public Works", "Job Title Sort": "Aquatic Invasive Species Supervisor", "Job Title": "Aquatic Invasive Species Supervisor", "Classification": "N/A", "Bargaining Unit": "Union:231", "Published File Name": "PWAquaticInvasiveSpeciesSupervisor.jd.pdf", "SharePoint List ID": "337", "Salary Grade": "5", "pdf_url": "https://cob.org/wp-content/uploads/PWAquaticInvasiveSpeciesSupervisor.jd.pdf", "pdf_file": "PWAquaticInvasiveSpeciesSupervisor.jd.pdf", "text": "CITY OF BELLINGHAM\nJOB DESCRIPTION\nJOB TITLE: Aquatic Invasive Species Supervisor UNION:231\nSG:5\nDEPARTMENT: Public Works \u2013 Operations CS:N\nFLSA:N\nEEO4/SOCCODE:PR/19-4099\nJOB SUMMARY:\nResponsible for coordinating and supervising the Public Works Aquatic Invasive Species Work Plan\nin support of the Lake Whatcom Management Program, City administration, and City Council goals\nto prevent degradation of Lake Whatcom\u2019s water quality, water supply operations and community\nbenefits. Implements and coordinates the watershed-wide strategy, relevant programs, and\npartnerships to prevent and control the spread of aquatic invasive species. Implements and\noversees program elements including education, inspection, prevention, enforcement, monitoring,\nand response planning efforts. Interacts with a variety of City staff, local and regional agencies,\norganizations and interest groups. Supervises assigned Aquatic Invasive Species staff.\nSUPERVISORY RELATIONSHIP:\nReports to the Superintendent of Natural Resources Field Operations. Works under general\nsupervision and the guidance of applicable federal, state, and local statutes, regulations, policies,\nand guidelines. Supervises assigned staff, and contractors assigned to perform work within\nprogram area.\nESSENTIAL FUNCTIONS OF THE JOB:\n1. Develops, plans, coordinates, implements, and monitors the work functions of the Public\nWorks Aquatic Invasive Species program. Coordinates and implements program elements\nincluding education, inspection, enforcement, monitoring, prevention, and response planning\nefforts. Determines methods, standards, and practices for preventing and controlling the\nspread of aquatic invasive species.\n2. Supervises the work of Aquatic Invasive Species staff. Hires, trains, assigns works,\ndevelops performance standards and monitors performance. Conducts pre-disciplinary\ninvestigations; recommends and delivers corrective action as appropriate. Reviews and\napproves employee timesheets and oversees scheduling. Responsible for training,\nmotivating, and supervising the work team and establishing a system of effective\ncommunication and cooperation. Trains and orients employees on work assignments,\nequipment operation, policies, best practices and procedures. Responsible for safety\ntraining and monitors compliance of employees with safety rules.\n3. Develops and prepares program area annual work plans. Establishes and monitors work\npriorities, schedules, and assignments; coordinates availability of materials, equipment, and\npersonnel to align resources to program area goals and objectives.\n4. Coordinates with other City departments to implement program measures that impact other\nCity programs and policies. Interprets rules and regulations and ensures City compliance\nwith federal, State and local regulations.\nPage 2\n5. Develops and coordinates the implementation of early detection monitoring and response\nactions. Recommends protective measures and assists the Superintendent of Plants with\ntheir implementation to safeguard the integrity and functionality of water intake infrastructure\nin the event of invasive species establishment.\n6. Plans, develops, and oversees the design and implementation of an educational program to\nincrease and maintain community awareness of the need for preventing and controlling the\nspread of aquatic invasive species. Coordinates the creation and distribution of informational\nmaterials, including but not limited to: brochures, flyers, pamphlets, electronic presentations\nand web pages. Conducts educational programs and presentations.\n7. Conducts research and analysis of aquatic invasive species issues and existing\nprogrammatic gaps by gathering data, conducting feasibility studies, preparing reports and\nmaking recommendations to management. Maintains aquatic invasive species databases,\nfiles and records related to the City\u2019s water systems.\n8. Provides accurate and courteous information to the public. Ensures service requests within\nprogram area are appropriately addressed and resolved. Investigates damage claims and\nservice requests and takes appropriate action to limit City liability and expense.\n9. Assists with the development of program area budget. Provides recommendations, monitors\napproved budget and approves expenditures for equipment and materials.\n10. Responds to and verifies reported Aquatic Invasive Species program violations, initiates\nnotification to Washington Department of Fish and Wildlife, State Patrol, Whatcom County\nSheriff and City of Bellingham enforcement officers, and maintains records of violations.\nPrepares reports and correspondence to assist enforcement agencies in their procedures\nrelated to violations.\n11. Coordinates and collaborates with Whatcom and Skagit Counties, Washington Department\nof Fish and Wildlife, Washington Aquatic Invasive Species Council, Columbia River Aquatic\nInvasive Species Task Force, agencies and interest groups for the promotion of the Aquatic\nInvasive Species program.\n12. Acts as a technical resource for expertise in aquatic invasive species. Provides information\nto assist the Public Works Natural Resources Division, the Lake Whatcom Management\nProgram, other City departments, outside agencies, and community members.\n13. Researches availability of state and federal grants that support aquatic invasive species\ndetection and prevention programs. Prepares grant applications and administers grants to\npromote aquatic invasive species measures.\nADDITIONAL WORK PERFORMED:\n1. May participate in boards and committees as assigned.\n2. Performs other related work of a similar nature and level.\nPERFORMANCE REQUIREMENTS (Knowledge, Skills, and Abilities):\nKnowledge of:\n\u2212 Lake Whatcom\u2019s aquatic invasive species and current prevention and control methods.\nPage 3\n\u2212 Aquatic invasive species such as Asian Clams, Quagga Zebra, and Golden mussels, and\nrelated issues including habitat needs, transport vectors, prevention strategies, response\nstrategies, enforcement issues, outreach and education.\n\u2212 The Lake Whatcom Management Program\u2019s purpose, policies and procedures, functions\nand practices, including a working knowledge of freshwater ecology and water supply\nissues.\n\u2212 Local, state and federal aquatic invasive species rules, regulations and guidelines.\n\u2212 Environmental sciences, including biology, ecology and hydrology.\n\u2212 Government processes, including legislative, regulatory, agency mandates and local\nauthority.\n\u2212 Principles for creating and implementing education programs and awareness campaigns.\n\u2212 Principles and practices of leadership, supervision, and personnel management.\n\u2212 Knowledge in preventative measures and best management to reduce impacts from\ninvasive freshwater mussels on drinking water infrastructure.\n\u2212 Long term project management and contract management.\n\u2212 Field monitoring and data collection.\nSkills in:\n\u2212 Strong leadership skills including time management, problem analysis and resolution,\ninterpersonal sensitivity, and adaptability.\n\u2212 Excellent oral and written communications skills, including skill in preparation of various\nmaterials for publication and/or dissemination.\n\u2212 Demonstrated skills in managing, leading, and organizing staff including the ability to\neffectively coach and provide performance feedback.\n\u2212 Excellent interpersonal skills for establishing and maintaining effective working relationships\nwith diverse groups of people including government staff from external agencies, public\nofficials, elected and appointed City officials and staff, and citizens.\n\u2212 Research, analysis, and program planning and evaluation skills.\n\u2212 Excellent computer skills, including Word, Excel, and PowerPoint presentation software.\nAbility to:\n\u2212 Work independently or as a member of a team depending on project needs.\n\u2212 Manage several tasks simultaneously while maintaining accuracy in an environment of\nfrequent interruptions.\n\u2212 Accurately maintain a variety of computerized and hard copy files using alpha-numeric,\ncategory, indexing and cross-reference methods.\n\u2212 Transcribe spoken/dictated/taped/written material and prepare summary minutes of public\nforum meetings accurately and in a timely manner.\n\u2212 Collect, compile, and analyze complex information and data.\n\u2212 Adapt and be flexible.\n\u2212 Ability and willingness to demonstrate the Public Service Competencies of Service\nOrientation, Results Orientation, and Teamwork and Cooperation.\n\u2212 Maintain consistent and punctual attendance.\n\u2212 Physical ability to perform the essential functions of the job, including:\n\u2212 Frequently operate a computer and read a computer screen or typewritten page;\n\u2212 Frequently communicate verbally;\n\u2212 Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor\nvehicle;\n\u2212 Move between work sites;\n\u2212 Occasionally lift and transport objects up to twenty-five (25) pounds;\n\u2212 Walk on uneven surfaces such as gravel parking lots, docks, and lakeside beaches\nwith a mix of sand, gravel, pebbles and rocks;\n\u2212 Travel, sit and move about a boat on the water;\n\u2212 Occasionally examine all surfaces of a boat and its trailer.\nPage 4\nWORKING ENVIRONMENT:\nWork is performed both in an office setting at a computer workstation and outdoors, exposing\nemployee to inclement weather, noise, fumes, and traffic hazards. Employees are required to use\nappropriate safety equipment and follow standard safety practices. Works in an environment with\nfrequent interruptions. Some travel to professional meetings required.\nEXPERIENCE AND TRAINING REQUIREMENTS:\n\u2212 Bachelor of Science degree in environmental science or in an environmental support\nscience such as chemistry, biology, hydrology required. Master's degree in related field\ndesired.\n\u2212 Two years work experience related to environmental issues and policy development\nrequired.\n\u2212 One year work experience with invasive species policy and program development required.\n\u2212 Two years of supervisory or lead experience required.\n\u2212 An equivalent combination of education and experience sufficient to provide the applicant\nwith the knowledge, skills and ability to successfully perform the essential functions of the\njob will be considered.\nNECESSARY SPECIAL REQUIREMENT:\n\u2212 Must be willing to flex schedule to accommodate evening and weekend work.\n\u2212 Valid Washington State driver's license and good driving record. A three-year driving\nabstract must be submitted at the time of hire, with periodic submission of driving abstract\nper City policy.\n\u2212 Employment contingent upon passing a criminal conviction.\nPREPARED BY: M. Parelskin REVIEWED BY: Michael Olinger\nA. Beatty Public Works Deputy Director\n5/12\nREVISED BY: M. Parelskin\nA.Silva\n8/26"}